 We're going to go over how to upload files, how to create a folder and put files in it, how to share your files, folders with others, backing up your files from your device as well. So we're going to go over what is Google Drive. So Google Drive, it is a file storage and synchronization service. So it's provided by Google and it's free. So you would have to have a Google account or a Gmail account, and you can sign up for one if you like. It also is a shared storage space for your other Google products. So if you have used other Google products, such as Google Docs, Google Sheets, Google Slides, Google Photos, all of these platforms, they share the storage with Google Drive. So if you use any of these, you create like files or photos within these products. They share the storage within Google Drive. And all of this is cloud-based. So all your documents and photos are stored on your account. And like I mentioned before, you do need an account to utilize the service and you can sign up for an account for free. And you can access Google Drive through your computer or an app on your smartphone or tablet. So where do you get Google Drive? So if you're looking to access Google Drive on your Android device, if you have like a smartphone, you go to the Google Play Store, you can download Google Drive from there. But usually if it is like an Android device, they would have Google Drive already installed on your device. But if you don't have it, you always go to the Google Play Store. And if you have iPhone or iPad, you could download it from the Apple App Store as well. And the easiest way to kind of organize your files or access this platform is the web portal, because it's a lot bigger on your screen. You have more functionality. And you will go to these addresses on the screen right here, google.com slash drive or drive.google.com. So once you go to those links I mentioned earlier, you will go get to the Google Drive website where they'll ask you to login with your information, your login information and your password. So I'm already logged in. So this is what you'll see on your screen. Once you log into your account. This is kind of like the main Google Drive screen where all the functionality, all your files kind of live. So and I will go over that as well. So on the left hand side of your screen right here near the top, you see drive and the drive logo. So this is kind of like the home button. So wherever you go within Google Drive, if you click back on here, it will kind of bring you back to the home screen of Google Drive where you have access to all your files. And the next part would be the new button right here. It says new and there's kind of like a plus sign and it's kind of like a rainbow color. So you will click on this and kind of like a pop-up menu which kind of show up and this is kind of how you will create a new folder or a new file within the Google Drive. So let's say you have a lot of files in Google Drive and you don't want it all kind of scattered. You just want it in a specific folder. So you will click on the new button right here and you will click on folder which is right here folder and there's like a folder with a plus sign. You click on that and on your screen this should be like a pop-up saying new folder and how you want to name your folder. I'm going to name it test folder two and after that I'll click create and it's going to create a new folder and let's see. So if you look on the screen near the middle right here says test folder two. So I just created this folder right now so it's going to live here on the screen. So right here I'm going to use my mouse to kind of show you this. All of these these are all your files and folders within your Google Drive. So you have folders, you have files, it kind of depends on what kind of files you upload or save to your Google Drive but they're all going to live here and you can sort it by last modified which is right here near the right hand side and if you click on the kind of like triangle pointing down you click on it. You give you more options last modified or last modified by me or last opened by me. So I'm going to click on this last modified by me. So it's going to show test folder two which is right now so I created it at 11.08 a.m and all of these are the other sample files that I have uploaded to Google Drive. So next I'm going to go over this option right here on the left side shared with me. So Google Drive it's kind of like an online platform where kind of other people can kind of share files with you as well. So if other people have let's say a Google Docs or Google Slides or Google Sheets file and they send it to you then they're kind of sharing the file with you and if you open it within your Google Drive account it will show right here and I'm going to click on it. It's a shared with me there's an icon next to it kind of looks like two people. So right now for the example of this class there are two files here these two files they're not owned by me they're well technically they're owned by me but I shared it with this account from my other account. So this is Google Drive Google Photos handout shared by Mike's and the shared date. So these are the files that are shared with you. So if you have a lot of people sharing files with you and you open it within your file your account then this is where it will be. The next option would be recent. So recent kind of kind of shows you like all the files that you have accessed or if you opened or deleted so it will show you all right here and it's going to be like a whole list right here. So these are the files that I've accessed recently and I've deleted some files as well too. So next I'm going to go over the start option. So this option is where if you have like certain files in your Google Drive such as a Google Docs or Google Sheets or PDF that you think is very important and you want to have easy access to it there is a start option. It's kind of like a favorites option. You click on the star and it will kind of start that file and you have access to it right here in this screen right here. So you might have like a thousand files and you might not be able to find certain files. So if it's important you might start it and it will show up here and it will make it easier for you to look for those files. So the next option will be the trash option. So this is where kind all your files go if you don't want them or you decide that you might not need them. So if you delete your files within Google Drive they'll show up here and they will stay here for 30 days. After 30 days they will be deleted forever. Next is the storage option. So it will be indicated by this link right here. It kind of looks like a cloud. So it's going to show you all the files and folders that are within your Google Drive. So all of these are in my Google Drive account. And for Google Drive you get 15 gigabytes of storage. So this storage is used throughout the Google platforms. So if you use Google Docs, Google Sheets, Google Photos and if you save those files in certain formats then it will show up here and it will be in your Google Drive. And if you need more storage you can always click on buy storage right here and Google has the option of you if you need more storage you can upgrade your account as well. So I'm going to go back. So I'm going to go back to the home screen right here. I'll click on drive. So near top right here it's quick access. So like for instance some kind of the files you access the most they'll show up here. So you will want to have to look for them in the future. And if I scroll down these are all the sample files that I have uploaded to my Google Drive account. So notice on the right side right here there is a file size and notice that some of these files they have a size but some of these files they don't have a size. So the reason for it is for Google Drive if you save a file such as Google Docs, Google Slides file in a Google format they will live here but then they will not count towards your Google Drive limit. So for instance this file right here test file this is a Google Sheets file that I have uploaded and there is no file size right here. So it shows that it's not taking up space but then there is content within this file because it is a Google Sheets file format file and it doesn't count towards your limit. But for instance if I have the same file but it is in a Microsoft Excel format right here like this one test file it does show up as a size so it does count towards your Google Drive limit as well. So this works for Google Sheets, Google Docs, Google Slides. So if you have a Microsoft Excel file, Microsoft Word file, Microsoft PowerPoint file and if you upload it to your Google Drive account and it stays in that format it will count towards your Google Drive limit but if you convert it to the Google format that it will not count towards your limit. So to convert it there is one option for you to do so near the top right hand side of your screen there is this widget right here it kind of looks like a bolt and it's kind of like a settings option if you click on it you kind of pop up more options and you click on settings. So here there is the option of convert uploads so if you check this it will convert your uploaded files to kind of like the Google format so this works for Microsoft Excel files, Microsoft PowerPoint files, Microsoft Word files. So if you have a Word Excel or PowerPoint file on your computer and you upload it to Google Drive and you select this option it will convert it to the Google format and it will not count towards your Google Drive limit. So let me uncheck that so this is going to change in the future so I'll go over that later on as well. So right here you see all your files and right here you see I have uploaded a photo to Google Drive so this photo is in my Google Drive account and it is taking up space in my Google Drive account but if you use Google Photos and if you upload photos through Google Photos and you have Google Photos kind of compress your files your photos then those files will not count towards your 15 gigabyte limit. So right now you see all my files here they're kind of listed but let's say it doesn't look very good so there is another option of kind of viewing your files and it's kind of obvious right here on the right hand side it kind of looks like a grid this is the grid view if you click on it it will kind of change your view of your files so it'll kind of give you like a preview of your file here this is a sample file I didn't type much in so you could see it's kind of blank my photos right here Google Sheets right here so this is another way of viewing your files within Google Drive so you could see like what kind of file it is and you don't have to look for it if you have all different names and your folders are usually near the top right here and if you don't like this view you always go back to the previous view by clicking on this icon right here near the top right hand side it kind of looks like a lot of the lines the list view and it brings you back to the previous view which is right like this it's a list so now you kind of looked at all your files how to create like a folder and you want to search your files so this is the search option right here is near the top so if you click on it you could type in the file name if you want but let's say if you don't know the file name so you could click on the triangle icon right here the search option and you can search by all of these options right here so first one is type so right now it's any if you click on the triangle putting down you can search by type so it could be photos PDFs documents spreadsheets forms and all of these other formats as well so let's say I want to look for a file that's a document so click on documents it's owner by any and hit search so now it found that all of these files that are documents within my google drive account so notice that it pulls up the different kind of files so I have google docs files and I have a Microsoft Word file so it kind of knows that these are kind of the same format and it'll pull this up for your results as well I'll click on x I'll go back so go back to search so type any an owner so like I mentioned before google drives it is online platform so other people can share their files with you so you can search for files that others have shared as well you search by anyone owned by me not owned by me or a specific person so I want to say not owned by me and I'm gonna hit search so these two files here they're not owned by me but I have access to them because the other person has shared this file with me so I'm going to go back to search and you could do this for your other search as well too anywhere you could search in trash as well too so if you've deleted some files and you want to look for them you can still search in the trash as well and you can search by date modified as well too today yesterday last seven days so you can kind of take a look there's more options as well here in your bottom item name has words shared with so this is a good way of kind of searching your files and like sorting your files as well too I'm gonna go back to the main screen so google drive doesn't really have an option for you to sort your files by file type so notice right here these are all the different files they're all different file types but you can't really sort by file type so the only way is to go to search and you can search by the document type and this kind of lets you search by file type I'm gonna go back so now you kind of see all your files right here and you want to move your files into your folder so let's say I want to move this file right here the untitled spreadsheet I'll click on it I'll use my mouse and as you can see I could drag it over and I could drag it over to the file that I want to move it into so I'm going to move it to google sheets example right here so this file is highlighted and I'm going to release my mouse and this item will be visible to everyone so this file I shared it with someone else someone say move so now it moved that file into this folder right here google sheets example and I'm going to double click on the folder and here it is so this is the folder that I moved into this is the file that I moved into the folder right here so notice on the right side of the file name there is kind of like a grayed out icon with two people in it so it says shared so this folder it is shared with someone else so but the file that moved into it wasn't shared by someone else but when I moved that file into this folder that file automatically became shared because whatever file in this folder is shared with someone else and I'm going to go back so you can kind of see like how like if it if the file is shared or not so this is the first world test folder two it is not shared so there's no icon in the folder right here but these two folders they are shared and there's kind of like a person icon within the folder here as well so I'm going to show you how to share a folder or a file with someone so let's say you want to share this file right here if you click on it this this file is highlighted and there are these options near the top right hand side of your screen right here so get a link share test file preview remove and more actions so the first option is get a link so if you click on this icon that looks like a paper clip and you have selected this file right here a screen should pop up and it's going to ask you who do you want to share with so this is to get the link option so this is the link to this file right here and you could copy the link and you could send this link to someone in an email or a text message or however you want to share this file with or a folder with and here near the bottom it says restricted so you have only people can add edit can open this link so if you click on this you click on anyone with the link so it's going to change the sharing option of this file so anyone with this link can view this file but you could change it as well too on the right hand side there is this option there's a little triangle pointing down if you click on it so you have viewer commenter and editor so once you share this link with someone the other people they can view this file but if you want them to edit it you click on editor so anyone with this link can edit the file or if you don't want that you want them to just comment on this click on commenter and anyone with this link can comment on your file I'm going to click on let's see editor I'm going to hit done so right now anyone with this link can edit this file so let me go back I'm going to copy this link I'm done so give me a second so I'm going to paste the link in the chat so now the link is in the chat so if you click on it you will have access to this file and I'm going to open the file so now let's see so now anyone with the link can edit this file so if you click on the link you get to this file and you can type in any words in here so if you're on this link or once you type in like a word so as you can see on the screen I've shared this link and there are other people in this file and it is shared and people can kind of edit the file as well okay I'm going to go back give me a second okay so now I'm back to the main screen right here so that is pretty much how you would share a file with someone but if you want to share a folder with someone it's going to be the same process so you click on the folder and you click on get link and here's a link and you change it to restrict it to anyone with the link from viewer to commenter to editor so these are all your options I'll click on viewer and I'm done so now this folder is shared with someone with that throughout link so let me go back I'm changing it back to restricted so the other option is shared by this option right here so it's going to be very similar to the previous screen so let me go back to the icon it's near the top right hand side of your screen it looks kind of like a person with a plus sign next to it so I'll click on it you're bringing it back to the screen and it's going to be this option right here share with people and groups so you could type in a specific person's email you could type in other people's email as well you could be like a whole list and once you do that you hit done so this folder will be shared by these email addresses so the recipient will get a link to this file or folder and they'll have access to this file or folder and if you if you want to change your options there's this kind of widget near top right hand side right here and it kind of looks like a bolt if you click on it these editors can change permissions and share so if you trust your editors you might have this option selected if not you uncheck and you go back so you can still share this file or folder with someone but they don't they won't have the option of kind of changing your permissions and sharing your file or folder with other people as well so I'm going to go back so the other option is to delete your files and folders so you would select it by clicking your mouse on these files or folders and just click on the trash icon right here which is near top right hand side hit remove and this file is moved to your trash and I'm going to go to the trash right here and there it is right here trash so I'm going to go back so right now you kind of looked at the google drive platform you kind of know how to create a file create a folder how to move a file or folder but let me go back to the very beginning here new so if you click on the new icon near the left hand side right here these are all your options so you create a folder so now you you want upload a file or upload a folder so I'm going to click on this icon right here file upload so it's going to ask me where do where is my file that I want to upload so a screenshot pop up right here but let me go back I'm going to change the setting so like I mentioned earlier there's this setting of convert upload so I'm going to click a checkmark right here convert upload files to google docs editor format I'm going to hit done so now I'm going to go back to new right here and I'm going to click on file upload so on your screen right here I'm going to upload a Microsoft Word file so I'm going to open and I'm going to upload the Microsoft Word file and since I selected that option earlier it's going to convert that Microsoft Word file into a google docs format so upload is complete so let me refresh where is it okay so this is the file that I just uploaded so it uploaded at 11 29 a.m which is right now and is called test file if I hover my mouse over it it's going to say google docs so it's it uploaded my Microsoft Word file into a google docs format so if you're worried that since you're converting your files into like a google format you might not get it back but you always download the file back into the original format so let me go back to this file right here I'll double click on it so I'm already in my file right here this is the file that I uploaded for my computer it was Microsoft Word now it's a google docs I'll go back to the file option right here and I'll go back to download and I could download it back as a Microsoft Word document or I'll save it as a PDF document or any of these other formats as well so let me go back so earlier I mentioned that there are changes to google drive and that is going to happen at the beginning of June so June 1st and those changes will affect how you store your files on google drive so the one major change is uh the change is to google photos so if you've used google photos great if not then then you always kind of preview as well too so google photos is a platform made by google where you could store your photos and it shares your storage with google drive so there are two options within google photos you can upload your photos in original format or you can upload it as a compressed format so on your screen right here I'm logged into my google photos account that's associated with my google drive account because any photos stored in google photos is stored on my google drive and there are two options so you can upload it as a compressed option or original option I'm going to click on the settings icon right here near the top right hand side it's going to bring you to the screen right here so there are these two options original and high quality so if you select high quality all your photos are kind of compressed and it doesn't count toward your 15 gigabyte limit in google drive if you select original then all your photos are stored in original format and that's going to count toward your 15 gigabyte limit but there is a change so for the beginning of June of this year if you upload any photos into your google photos account in original quality or high quality any of these options your photos will count towards your google drive limit so it doesn't matter if you compress your photo photos or not they will still count towards your 15 gigabyte limit but any photos that you upload before that date in a compressed format it will not count towards your 15 gigabyte limit in google drive so that is one change so let me go back so the second change is like I mentioned earlier if you kind of save your file in google drive in the google format such as this file right here a google docs format it doesn't count towards your google drive limit but with that same date that's going to change as well so any file that you store or open or save in your google drive account even though it is google a google format it will count towards your 15 gigabyte limit after that date but any files that you have in your google drive account before that date will not count towards your 15 gigabyte limit so this file right here for example I uploaded this file today and it is a google docs format so by the date that is going to change June 1st if I don't edit anything in this file it will still be counted towards the previous rules so that's not going to count towards your limit but if this open this file after that date and I add things to it or I change things to it then that counts as like a modify and that's going to change the file and it is going to count towards your 15 gigabyte limit so that change is going to happen I believe June 1st so anything before June 1st it will not count towards your limit so for the example of this class I've taken screenshots of google drive on a device so this device is an android device and so it might look a little bit different on your device if you have like a newer version older version or if you have like iphone or ipad but kind of like the same elements are there it just might be in different location so the first screenshot on the left side right here it is kind of like a how you would view google drive on your device so this is kind of like the main screen of google drive on your device you have the search box on your top you have your files here on your screen and you have kind of like the navigation buttons on the bottom here as well so there's a home button so this is the home button where all my files live there is a star button so it's kind of similar to what I went over earlier in the web portal so this is where you kind of start your files if they're important you can access them in like a faster way there is the third option right here it's kind of like your shared option so these are your files that have been shared with you by other people and the last option would be your files so the second screenshot on your screen right here it is kind of like a pop-up menu so you will access this menu by clicking on the hamburger option your top left hand side of your screen so it kind of looks like this i'm pointing to with my mouse so once you click this you have this option right here and you have access to all these options so recent offline trash notification backups storage so these are all your options and the third screenshot right here on the right hand side is your files so once you click on the files option you have a more in-depth look at all your files in your google drive account and so this option right here near the bottom right hand side of the screen there's a plus sign it's kind of like a rainbow color you'll click on it it's going to be very similar to the web portal it will let you open file open like a file create a new file create a new folder so if you click on it you'll see this option right here so it's going to look very similar you could create a new folder you can upload a file or folder from your device if it's a phone or tablet you have a camera you could scan like a like a document you create a new google docs google sheets google slides through here as well too so let's say i want to create a new folder so i'll click on folder and on the second screenshot in the middle right here i create a new folder so test folder right here so now that you have a folder and you want to move your file to the folder it's going to be a little bit different versus the web portal so the web portal earlier that i showed you you will use your mouse and you click on the file and you would drag it over to your folder so you can't really do that on your smartphone or tablet so you would have to select the file you want to move first so for the third screenshot right here i selected this one file test file once i selected there's going to be a check mark near the bottom left hand side of your screen it's kind of an indication that you selected this file so this file is selected and you will click on the icon near the top of your phone or your device it'll look kind of look like a folder with like an arrow pointing to the right so it's going to look like this so once you click on this it's going to ask you where do you want to move this file too and i only have one folder in my google drive which is test folder so once i click on this icon right here you add i'll select this folder and it's going to move this file into this folder and that's how you would create a folder and move a file to your folder on your device so now you kind of looked at google drive how to create a folder upload a file or folder make kind of edits so what if you need more help so there are these options right here on your screen on your top right hand side it kind of looks like a question mark in circle so support so if you click on it pop up screen should show up so there's help training so if you need more help click on help and you can kind of ask questions like if you need help finding a folder uploading a file to google drive like whatever went over earlier you'll click on one of these or you type in your question in the search box in your top and it will give you the results so let's say i have questions about upload files and forwards to google drive i'll select this option right here so it's going to give you like instructions on how to do it from your computer your android device your iphone or ipad and these are the instructions right here and it's going to tell you more convert documents into google format and all of the good stuff i'll go back i'll go back to support and i'll go to training so google has this option as well too these are all like the training tutorials as well if you need a cheat sheet you could go here drive cheat sheet and you have access to these as well so that is one way to kind of get support in google drive but the library does have other resources as well too so i'm going to go to our website so this is our website sfpl.org this is our main website and you have access to certain resources so right here on the screen there's research and learn it's in the middle near top of your screen if you click on it and you have all these options as well so one option is e-learning which is right here it's kind of indicated by a person with a light bulb in their head so if you click on it it will bring you to the e-learning page where there are a lot of platforms on here