 in the Sponsored Programs Office and I know we're already behind schedule so I'll try to, you know, run through this pretty quickly. What I wanted to focus on for the next five minutes here is just related to policy. A lot of the policies related to grants at NDSU are in Section 8 of the NDSU policy manual and I pulled that up here. You can see there's, you know, quite a few related to that to grants. What I did do on the handout is highlight some of the policies that we really have a lot of questions about and like I wanted to take just a few minutes on each of these just to just add a little bit of info. Again, this is what's on the sheet. It's just pieces that are copy and pasted over. You can always go back to the policy for additional information. The first one I want to start with is policy age 100 which is the authorized representatives. The VP for research or designate is the designated university representative to sign all proposals and award documents and I wanted to at least highlight that because I know there is confusion whether it's a department chair, a PI, whoever signing off on a proposal or signing award documents and I've only said, you know, it's better for you not to sign, not only are you not an authorized representative to do so, you may agree to terms and conditions that you don't want to whether it's giving away publication rights, IP rights, other things like that and so that's why I said don't sign if you have questions please call us because there's a lot of things that we take a look at really to protect the work that you're doing. The next one is section 801 grant contract general provisions and I'll just kind of read this a little bit. All proposals submitted to external agencies must be reviewed and approved by the responsible chair, dean and sponsor programs. So what that means is that before your proposal goes out to the funding source it has to be reviewed by all of those parties prior to submission. Section 1.1 talks about the responsibility differences between the department and college and then the sponsor programs, the function review. 1.1 says the completed proposal must be reviewed and submitted by all parties involved in the proposal approval process. The chair and dean are responsible for reviewing the proposal for consistency with the department and college mission, availability and commitment of department and college support services and resources including faculty time, space, finances, etc. So it's at the department college level to really determine whether it fits within the mission so that from the sponsor programs level we are reviewing for consistency with institutional mission and policies, public private agency policies, applicable federal, state and local laws. And so again we're not reviewing from our office content you know again whether it's within the mission we're really from our office really looking at the budgetary aspects to see if it fits again with any of our policies with the sponsor policies. All awards as mentioned in policy 800 all awards contract agreements must be reviewed by sponsor programs prior to execution. The next section restricted gift versus grant policy. There's always questions about whether a particular project should be routed through sponsor programs or not. 803 has a clear definition related to what is required to go through our offices. One if the financial support from a 1.1 if there's a written document that's been executed regarding the specific use of the funds beyond a programmatic designation. So if there is an agreement signed by sponsor programs and that sponsor. Two if there's technical reports that are required to be submitted to the sponsor. Three if a financial report is required by the sponsor. And four if there's any potential for IP arising out of that project. So if any of those apply then it is considered a grant contract a proposal transmittal form is completed, routed through sponsor programs and then managed on the post-award side through grant contract accounting. So if none of those criteria are met and there is a specific section for the egg division. For gift to the egg division the egg budget office will first review the documentation. If it shows that the gift restricted to a program or more specific restriction it'll be classified and as restricted and forward to grant contract accounting. If there are no restrictions then it is deposited into an institutional collection fund. The next section section 804 allowability of cost. Before a cost can be charged directly to an agreement the cost must mean all of the allowability criteria below. It must be reasonable. It must be eligible to the agreement. It must be get a consistent treatment through application of those generally accepted accounting principles across the university. It must conform to any special limitations exclusion set forth in the sponsored research agreement. And then reasonableness. A cost is considered reasonable if the nature of the goods or services acquired or applied and the amount involved there for reflect the action that approved person would have taken under circumstances similar. So really in a nutshell what that's saying is that in order for a cost to be allowable this it must be allowable by the sponsor guidelines and you know our reasonable you know approved approach at it. Okay and then the last one No there's two more. We also get a lot of questions related to subcontracts whether somebody something should be considered a vendor service contract or a subcontract. And what the policy 8111 states a subcontract is a formal written agreement issued by NDSU in the performance of a portion of an NDSU sponsored project which will be performed by the subcontractors personally utilizing its own resources and facilities. A subcontract is only issued for performance of substantive programmatic work. And what substantive programmatic work the definition is a portion of the sponsored projects activities in which the subcontractor has responsibility for decision-making and contributes to the scholarly scientific conduct of the sponsored project. So things that would not be considered a subcontract if you're you know if there's a you know private company that does routine testing they're not involved in the publications they're not doing anything else they're simply doing that testing that would not be considered a subcontract. What would it be considered? A fee for service and those those agreements then are are issued through the purchasing And the last policy I wanted to mention is 813 FNA or indirect costs. By policy indirect costs must be included in your proposal at a negotiated rate. There is I won't go through all the detail but there is a definition in here related to off campus activities because there's a lot of confusion as well is what's considered on what's considered off. What our policy says it says off campus rates for indirect costs will be used only if the project will be conducted in a remote location for extended period of time. A project that would qualify for off campus would be one that would not be used in university facilities for any of the work performed. And that typically you know some of the scenarios where that rate is applicable you know where I have seen that rate used you know we've got for one of the programs on campus there's an office up in Red Forks. And so the faculty member you know the faculty PI is up there they rent office space so obviously no work is done on an off campus facility in that case. Okay that was real quick yes. Hi Michelle Better you get lots of emails from me saying face to face. Yes I have questions about once we receive the award letter as you know our National Forest Council gets confused as far as who they're supposed to send that to. So should I be sending it to you or Marie when I receive that. To me. To you directly to you and then okay because I just feel like sometimes in my bug in you when I should be sending it to someone else over there that manages it before approaching. And we will that will be touching on a little bit later because we do have a flow chart that talks about the proposal process and the award process. Perfect thank you. Any other questions related to policy. Thank you. So our RECs on campus or off campus. They're considered off campus because the extension centers from my understanding are not included in the or negotiated interoperate base. Thank you and I'll turn that over to you.