 Regular select board meeting, call to order, first public comment. This is anything that's not on the select board agenda. I've got a bunch of people here at first. So I'm here on behalf, my name is Robin Goodall. You didn't know that. And I'm here on behalf of Kimball. We've started a new initiative at the Board of Trustees just to come and give you a quick update about what's going on at the library. So one of the things that I'd like to recommend to the board on behalf of the library, it's always kind of a conversation about what the value of a public library is to the community. And I know that Sally, when she came last month, gave you a kind of a monetary breakout. If you are further interested in that, there is a book called Palaces for the People. That is a deep dive into the history of public libraries. There's also a podcast if you'd like kind of a shallower look. And the URL for the podcast is on there. It takes about 45 minutes. So it's a really good thing to listen to while you're commuting. It's fascinating. I think we often forget, you know, how what a service library is performed. And this not only does it talk about books and tapes and information, but it also talks about things like lending clothing to homeless people that are looking for jobs or the kind of daycare thing that is provided. And really the expansion of the view that Andrew Carnegie had when he first began endowing public libraries across the country. So I highly recommend it. And the second thing, I have my notes here. You probably went by the library on May 2nd and saw Harry Potter Day. And there were people waiting longs and playing quidditch all over the library long. And having a wonderful time, the event was attended by more than 100 people of all ages. So it was pretty awesome. My guess is that it will continue. And there were kids out there today playing wizard. So it clearly reached a lot of people. We also, on May 7th screened a film called Endgame. And it's not about the Avengers. Endgame was a partnership with, well really, partnership with Gifford. And the movie is about end of life. And there were, I think Amy said, about 19, between 19 and 19 or 20 people that came to watch that. It's a pretty pertinent topic. You know, it's certainly something that we have gone through in my family personally and are looking at again as parent age. And we work through how to support them with some grace and dignity. And to keep the medical system responding to them with some grace and dignity. We have a couple of things. One is a book discussion group. There are actually three that I wanted to point out. Two of them are on here. The New Jim Crow. It's a book about racism in America. And the positive is that it's still here. You know, and we kind of all know that it's still here. It just looks different from the way it did when the Klan were riding up and down the streets wearing white clothes. And we should never forget that that was an issue in Vermont as much as it was anywhere south of here. So that's coming up on June 4th. We are concerned about the people that use the library, but we're also concerned about the people who don't. And that's been a conversation that we have had in this room a couple of times. And so we are having a focus group that anybody is welcome to attend of people who don't use the library on a regular basis. Not necessarily that you're against the library. You don't think there's value in the library or any, you know, that it's one more expense for the town, but just that you don't go in the door to find out what might get you there. And then the last thing, and we don't have a start date for this yet because it's mine and I have things going on outside of work in the trustees, is we're going to be starting a discussion group of podcasts. If you take a look at the, if you're on social media and you take a look at the library Facebook page, there's a very lively conversation about the proliferation of podcasts and about the kinds of topics that they cover. I don't listen to a lot of them, but one of the ones that I do listen to and I actually listen to it with my 89-year-old father-in-law is Brave Little State on NPR. And we've had some amazing conversations about the eugenics project in Vermont that ended in the early 90s. It was designed to kind of obliterate abnakis from the state and about how roads were named and about the origin of the Vermont accent and all kinds of things. So it's a pretty far, that's the one that I'll be, the discussion group that I'll be leading. So there's stuff, you know, we encourage you to come in and use the library and check out the stuff and I really encourage you to do the podcast. It's pretty awesome. And this has been going record as the first select court meeting that I have come to that there haven't been 3 million people. So I'm going to go. Thank you. Well, my name is Irene Rich, in case some people here don't know me. And I've been a long time resident of Randolph. I've invested my life living here. So I'm here to tell you about my new business. It has three parts to it that helps to make it sustainable. The first part is my anchor, which is childcare. I'll be taking up to 10 preschool children. The second part is a supervised indoor play space for inclement weather. And the third is an enrichment center for movement in the arts. This includes like dance classes and other kind of similar classes. And it also includes, well what I'm really excited about is we're having a movement class that teaches Spanish through singing and movement, which is pretty exciting. I also plan to offer workshops on Saturdays for children with area artisans and, you know, tradesmen. So I'm in the final process of the daycare is my anchor and I am in the process of trying to become licensed as a home provider. I live, I own a hundred minimum unit C of Trillium Building on Pleasant Street. And I live there as well. So I have to be a home provider. And that's okay because I only wanted to take 10 kids anyway. So I have, so I'm doing that. And the thing that I'm running up against is one of the regulations. A home provider, if I want to be licensed home provider, then I have to adhere to stricter regulations and rules and meet those. And I have, and I'm in my final stage, as I said, but the problem is I do need an outdoor playground. And I can take the kids to the park, but we also have to go to the heat index. So these are young children, they're preschool children and younger, what they call infant toddler. And by the time we get to the library, it's pretty much in the winter. Time to come back, same thing in the heat of the day. We can't stay out there in long. So that makes it hard. And I can use the playground. And I have been using the playground. I've been babysitting. And it's just, it's fine, but it's not sustainable without paying for it. And so I'm here to ask the town of Randolph for the possibility of using or purchasing two 100s of an acre, which is 1,000 square feet, which would be in the back of the municipal parking lot, which is next to my building and my fire escape. I thought I would put it on the easement piece that town of Randolph has granted the Sri Lankan Land Association. But that space now has snow from the solar panels that come down. It's too dangerous. I was taught to do in the winter time that I just have to have a year of this day. So I'm asking the town of Randolph to consider to consider my need. And if they would like more information, I can provide a professional drawn and other things that you may need to consider. Yes, I have. We have. I don't know how to get on the agenda. You. Your information is your option. It's completely ready for the board. Okay. Thank you. That parking lot is? Yeah. It would be in the back next to the bank and the interruption would really be two to three parking spots and it would also be where the town comes in plows out there. But the problem I have in the town coming up and plowing there actually is that they block my fire instance. And so two to three times a winter I have to go out there and shovel an awful lot of snow just to keep clear that space. It would be right next to that. Yeah. That was easy. Anybody else on the public to be heard? Everybody else is on the agenda? Okay. So we have a few more of the agenda. I have a few items to ask the board to consider changing on the agenda. Actually the first is my sister's here and her family, Panjami, made it. So I'm going to point them out. Okay. Okay. Which item of the agenda are you on? Yeah. Enjoy the weather. Fighting dinner. Fighting dinner. Yeah. We're making dinner. One of the items. The three items that I'm hoping that the board would consider changing two fall under appointments and the third fall under new business which we could probably add under other business. One is to consider adding a subcategory to appointments which would be the East Valley community group that would include the proposal to potentially create a new committee to work on East Randolph Community Hall renovation project as well as appointing members to that committee. The second item under appointments is a Lister candidate that has since sent a request to be appointed to the Listers. His name is Dennis Brown. He's been a long time member of the community in Randolph. And the third item is related to the appointment of the Listers. It is an item from the Listers that needs to go to the Department of Taxes which would be to put their stamp of approval on our 2019 grand list. The deadline is January 4th. This form would ask for a one-month extension so we wouldn't have to file our finalized grand list with the state until July or before July of 2019 essentially giving us another month and a half to completely perform. And it is essential that we consider appointing Dennis as one of our Listers is two signatures are required on this approval for the grand list that is sent to the Department of Taxes. Bit of a mouthful, right? The extended deadline will have to put under the business. I would say that the Lister candidate has already covered the appointments. Some appointments? Just to make a suggestion, non-fansing happens here whenever she I don't know if we need to wait until the very end of the agenda to interview her because I guess she has to you said you have to be somewhere? Maybe? I don't know. I don't know how long I'm waiting for her. Ok. Make a motion for the agenda. Please, modification. Here's the consent calendar. Who's who? I had the question during number 9 and now if there was one place where you or Mr. was sorry. Hey, get the times. I'm going to go back and forth. Number nine, the vote to go to the executive session, that's the one I voted against, I should be 310. And also on number 10, my memory is that we only voted on the personnel policy. I've talked with Perry and Larry about it. And I don't know what they're thinking is now, I know before, as they were all accused of. They both agreed that through. What's that? We voted both of them. Yeah. Upon reviewing this, okay, I think what happened was, I made the motion to do both pieces because that was what the recommendation was. So I made the motion to do both the personnel policy in the contract. Okay, I misunderstood that. Okay, well that's, I'm pretty sure that's where I was because that was the recommendation at the time. I think, like you said, it's pretty jumbled. We do a lot of stuff here, so. I don't have a clear memory. No, I'm not, I can't say that I'm 101% but I'm pretty sure I'm 99.9 that we talked about doing both of those and I made that motion simultaneously because we had to do both something, they're both action that we needed to take. So I'm pretty sure that's how it went down. Is there any chance of having two motions or do you mean two motions? I don't think I did it two motions, I think it was one motion. One. So I voted against them? Yep. And also the recollection that you voted to not inter-executive session? I know I did. Okay, we'll look into that. So we can correct that. Corrections. Which of them is real desire? Any questions on the warrants? Motion on the consent calendar? So I'll move to approval for September. Those in favor? Aye. Opposed? No. How you voted, no. I did. Okay, Ramsey you're here for the discussion on the two rivers representative. Thank her. We do have an update that I was expecting to bring up during appointments for two rivers, I received an email message from one of our previous representatives, Winston Sadoe. He has removed his name from consideration due to medical illness, so that's something that we'll come into play a little later, but because Ramsey's here, I don't know what you're mentioning. Didn't we just get something saying you wanted to be considered? You did, and you sent me, and I sent you a saying. Okay. Institution to patrol. It was in the updated appointments that I saw a couple days ago. Yeah. This is the scheme in a few hours ago. Are you a rep now? I am, yes I am. Correct? Gary is stepping into the room. Gary was the other person that was stressed, interested in that. That's the message here. Special? We get two? Yes. Are we special people? Of course you are. Thank you. Thank you for your new, special. Everybody gets two. Okay, I'll get the same answer. Ramsey? What are tickets? I think if the board would like some additional context, I think the board had an interest in knowing which of the two candidates was more interested in serving as the primary representative as opposed to the alternate. And that was essentially the question, not primary question other than others that were behind. The form shows that we get two. That's an error. Yeah. That's one. I know. And then we'll turn it back. Do you have a preferred position, the primary or the alternate? Well, I would prefer to stay the primary at this time. I've been doing it for a while and I've been learning a lot. I don't have a background in planning, but I've been learning a lot and I represent a different demographic than a lot of the other people who are there. And also because of the job that I have, I have some perspective on the whole, almost the whole region matches up with the region that I cover for my job. So I have some perspective on some of the other towns in the region as well as Randolph. If the RPC is going rogue and Randolph wants to go the other way, are you able to stand up and say, oh Peter, that's not the way Randolph wants it. We want this. As long as Ryanne tells me what they want. So how do you communicate back to us what's on the agenda and when you need that direction? I'm happy to do it anyway that you wish. I had offered when I first became the representative to come to Planning Commission meetings and I had spoken with Michael at the time and asked him to please let me know when those were happening because at the time they weren't, it wasn't easy to find out when they were happening. They were kind of, I don't know if they're a regular schedule now but I have a fairly busy schedule so if I don't know something's happening and I've requested to be informed and I'm not informed, then I probably won't be there but I'm very happy to make myself available if I know that that is desired. In the meeting? What you do in the next meeting is a hearing set up to read to discuss the town planning. So certainly you should come to that and then after that hoping that Planning Commission can work on rezoning stuff related to the plan that we think we're gonna get approved. So certainly I'd love to have your involvement there. So we'll make sure that you get notified and I'll see if I can get you on the email list. That would be great. That's my platform. That way you have, and I wasn't aware that you asked Michael so now that I am, we'll see if we can include you in what's going on here. Okay, that's great. Okay, great. Is everything that you talk about there planning? Is it planning commission oriented or is there stuff that's more town oriented? You mean at the two rivers meetings? It's, I mean, it's all, it's everything. It's the town, it's the region. It's how it all works together. We hear updates about Vermont and various different things that we're looking at, water quality, roads, that things that tie together, transportation. Planning Commission. No, it's a lot of stuff and I think it'd be great to have you report back to the planning commission about, you know, what you're hearing, obviously, so that we have a better connection. So, that would be great. I think it's a bigger audience than the planning commission. Yeah, well, I think it may need a bigger audience, but I mean, we start with that, certainly. I could also offer to meet with you, Ramsey, on a regular basis, whereas things come up, you and I can have conversations about your views on what's happening and I can certainly include those in the manager's report in addition to potentially attending planning commission meetings and other planning meetings as well. That works. I do think it would be valuable to have you planning commission meetings so that way, when we're working on some stuff that has to be approved by two rivers, it would be helpful if you knew what our positions were. Yeah. That would be great. You can come to the energy subcommittee meetings. Yes, you can. You can come to the what? Energy subcommittee meetings. That's all I need. Way more than anything else in my life. That works. Yes, I know that. You're aware of that. So on that committee, we need a primary and a backup. So I'm happy with Ramsey being a primary. And Gary was expressed interest, so I say we make him the alternate and go for that. Don't you think it's a little on me? OK, so I need a motion for that or specifically for that one? Knowing they only get one vote if they're both there, right? So they can arm wrestle over. I think the primary gets the vote, but I would hope that we would communicate with each other if we have any differences. If he goes to the energy committee meetings, we'll get that covered. There we go. Oh, there it is. Here we go. You're off the hook. OK, we'll hear. So the link with tax collector, is that an output? Currently being taken on by Joyce. She is agreed to do it temporarily, and those duties will then roll over to Cliffs Play next cycle. It's not like you got anything going on, right? Yeah, got nothing going on. Joyce has been very gracious in accepting that, and we do communicate on various things about that. And it seems to be working really well. But don't break it right now. Don't break it right now. Don't break it. OK. I'm going to need to fix it. OK, fine. I've got a lot of things to fix. Forrest and Parks have done their interviews with Dan, and have approved us appointing him. So it's been added in the appointment for a fire warden. There is one form in the signature warrants folder that is required by the state, just an official signature saying that, yes, we authorized Dan. No, that's not the point. Health officer reading on Dan, right? He connected to the current health officer, what's her name? Lori. Yeah. Glad he's going to be back from that. And we've got some time, right? So long time. October, whatever it is, the day she was going. Just the first one. Can I ask you a question? Is the fire warden actually a state position? And we just recommend it, is that how it works? It's actually a town position, but the state approves it. So they have to approve it. They have to. We could put somebody forward, and they could say no. And then we've got to put the next candidate forward. So it's different than the others. But the state does pay them $30 a year to do the job. So if we can say it's kind of a state approval. You do it just as fast as we are. I know, because I have to figure out how to capture a little check like that. And I've talked to Dan some about the fund that we've done at the first bill now for five months. OK. Whiteburn Valley Invalence, we're still looking for an alternate. We'll take yours there, huh? Yeah. For somebody for capital, we have a new opening on the conservation team. Everybody's psyched and waiting for that one. CRB. For this one, we had Adam wanting to put the shift down to an alternate. And we have John and Art wanting to step up and do it a full time. We also have Bill McGrath, who's sitting in the audience right now that would love to take that, but they can't slide. So I heard. He's shaking his head, yes. I think that's a very good. All right. If anybody have any concerns, they move. That's it. So John and Art goes up to be a regular? That's like a, just so you know, that's a long term sentence. I see. I did 20 years, so welcome on board. Economic Development Council has an opening. And Commission looks like we have a full roster there. We do. There's the recreation. We have two vacancies and two people interested. We had expressed wanting a member of RASTA on. And Paul Ray has offered to take that slide. And Kyla DeRace has sent in a letter of interest. That's good. Thank you for those two. Well, the quote is recommended by the rec director. OK. And we're good with all the planning commission people, because Marty wanted to make sure that we were all official motions. Here we are. Yeah. OK. Just to be clear, though, when we appoint these committees, we're not appointing somebody to be the chair. So even though it says chair after it, we are not selecting who to chair these committees are. So should we have a motion to approve all of everybody if we've decided on everything? Yeah, but we have a new committee that's being requested to be formed, too, to add to this. We've done this in the past with the fire station and other buildings that are large undertakings. We've appointed a committee to do it. So the group that's been working on that is asking them to be recognized as a formal town committee, which I think is good. With us, like, board liaison, they've given us a list of folks that they'd like to see on that committee, and a problem adding that committee and that list of candidates. That's good. Good. And I will take this as a leave on this. I was hoping you would do that. What? What's that? I was feeling about that. Sorry. It was a nap. Good. I don't think it's bent to me. It's popcorn. Oh, that one did squabble it. All right. Trini was very gracious and helped us, thank you. That's great. I'm glad to hear that. So with that added on, and the new committee formed, and all those people on, I'll take a motion to approve. It's in my second. All those in favor? Aye. Aye. Opposed? Stained? That's right. Great. Excuse me. I hope you're getting a formation of the community group. And that roster of folks. And who would be the liaison, or is that not figured out? You got it. You just won. I thought that's why you just won. I didn't hear that. I didn't hear that. I thought you just won. I didn't hear that. Okay. I'm going to listen more carefully. All right. Good. Now let's get back up. Under new business. Oh, wait a minute. We have a list. We have a candidate. Dennis Brown. Yes, we have a candidate. That would be Dennis Brown. Who's interested in serving as a listener. He has sent me an email of interest, which his initial interest was verbally. Letter of interest was submitted today. I did not have time to print. But he has committed at least eight and ten hours per week to work on list of duties. Anybody have any concerns with that one? Nope. Oh, should go to the police? So could we have it so that he's in the longest term? When we faced with this problem, we didn't probably assume it. So we could get him in the longest term and we might step out. Sure. Put him in the line. Make a motion that we put him in the longest term. Are we looking at a three year or two year? What is it? Probably two years. Yeah, okay. It's two years? Okay. So a motion we put Dennis in for two years. Second. All those in favor? Aye. Aye. Opposed? All right. Good. Thanks. Are you going to make a motion for the planning commission? Candidates says they're talking about money. We put the entire list as we changed it tonight. Oh, I missed that. Okay. So the motion was to approve the list as we changed it, Adam, the East Valley Group, and their list of candidates. Okay. Thanks. And then we just approved Dennis Brown. Okay. For two years it's a list. Next we have a briefing from the finance director for the town of Lando. Is that the youth club? That would be me. I'm going to re-amble Cliff. Sorry, Cliff. I answered Chris too. Yeah, right. Hey, you. Cliff has been really putting in Yeoman's work since starting full-time at the town and even before then. And he and I have been going through a great number of things and he's been really finding things that have been hidden away for a better part of the decade so we're just really glad that he's been on the job and even in the short time he's already making huge changes in the identifying place to become more efficient and effective in the finance department. Thank you for doing that. Thank you. So not knowing how well-versed you are in the financial world, what I'd like to do is start an overview of how financial statements work, talk about the audit process from our auditors, our outside auditors, come in and look at what we're doing. I want to talk about the auditors' letter to the board that you always need to copy of and what I'm doing to address all of these things. So the first thing is how financial statements work. There's two primarily financial statements. The balance sheet, the other is a statement of activities for our budget more popularly known. And the balance sheet is a snapshot in time so we usually take a look at that at our fiscal year end, June 30. And the budget maps the path to the next balance sheet. So it's a road map for how we get from last year to this year. And I talk about all of that because it's important to know that we're not inaccuracies in the beginning balance sheet or beginning point. The only way to get to the ending point is to work those inaccuracies out through our budget. And so as I'm going through this there are things that I'm fixing that are going to impact the budget. And that's the only way we can do this it affected prior years' budgets but now we're stuck to run them through the current year. We go through a lot of work we have a lot of transactions that run through our town and that's our budget. Some of it gets recorded as welcome debt some of it gets recorded as expenditures and of course we have a lot of tax collections. In the midst of all of those transactions you can't help but have some errors. And what happens is when those errors accumulate we have the situation that we have right but I inherited where we've got a beginning point that's not precise. When the auditors come in it's our job, my job to make sure that they get a clean set of books. And so they come in and they look at things and they test they take a look at what we're doing they call it internal controls how are we protecting the town's assets what are we looking for how are we making sure that things are accurate as we do our work. As they go through once they are satisfied that we have good internal controls and I'll get to what they said about that when I talked about their letter they will test transactions and as they test the transactions if something is recorded incorrectly they have this concept of materiality and materiality says that if we've got a mistake and the mistake is significant enough so that it would change our mind about how we feel about our financial statements then it becomes material. They only post adjustments when it's material. So as they went through last year and now I'm talking about the auditors' letter to the board the should back up a step because the auditors' letter to the board I suggested that you read that first I suggested that you read certain pages in the audit report second and then the most important part as far as I'm concerned about the financial statements of the footnotes because it tells the story of the numbers and I'm not going to talk about the numbers tonight because I believe that you all want to hear where we are and what I'm doing and so we had a number of things that the auditors called out some of them were the fact that we were not reconciling our accounts on a monthly basis like we should and those are the things that I talked about where we don't have a good beginning point so we're not taking a good hard look when we close our monthly books and making sure that the numbers that are on our balance sheet are supported by other documentation if it doesn't have support it's not going to be there it shouldn't be there each month, since I've been here each month I've been here I've been here for a week so I can't even say that since I've been here I have been each time when we close in April we are making sure that we are reconciling all of our bank accounts all of our investment accounts our taxes receivable and our utility billing receivable making sure that those agree the subsidiary the things that more people owe us agree to our accounting records there was also a number of transactions last year that were not recorded effectively and so the auditors recorded that activity for us and that is part of the 25 adjustments that they posted last year as part of the audit they talk about in the audit report they talk about material weakness in internal control what does that mean that means that we could have an error in the financial statements that will not be discovered and corrected in a timely manner or go and discover it completely I take those very seriously because ultimately I report to Adolfo and subsequently to five of you and ultimately back in taxpayers and so what am I doing right now to fix this I am on a methodical journey to our accounting records to fix every balance that I can't support and I am about halfway through a lot of the things that they called out in the letter to the governing board will fix themselves if we do these procedures I do we are going to do a monthly reconciliation of all of our accounts we are currently doing a daily review of balances that have a tendency to go awry one of the things because of the way we record transactions sometimes and if somebody if a transaction gets returned from the bank we reverse it through the accounting records an extra step to wash it out and completely reverse all of it so not all of it is done automatically most of it is but we have usually have one last step I have been working with our treasurer's office to establish better communications and to establish procedures to deal with those issues as they arise I am also got it on my to-do list to revamp our accounting system to make it more easily readable and more functional for everybody that uses it I need to do that by June 30th because it is important to do it at the end of a fiscal year to have a look back so if I do it at the end of a fiscal year I can have two full years of a look back in the new system that is a very high priority to make and to I believe for the town for me to get that done I'll throw it back to all of you for any questions you might have with me and I'll do my best to answer them and if I can't answer them I will certainly get to an answer oh one last step these audit reports these audit reports are not for me they are a review of what my office is doing and what Adolfo's office is doing and you should be getting copies of these as soon as the auditor is done you should be getting copies of them and the auditor should be coming in here and talking to you directly they should not be coming from me and I speak from the standpoint of being on the other side of the fence as being an auditor and I would always want to talk to the governing board it's part of some of the controls that we would like to start implementing that make a whole lot of sense I want to make sure that you are all completely aware of where we are what some of the issues are whether they're good or bad I want to bring it to you there's primarily like coding mistakes, that kind of stuff you know, inaccuracies in coding or just allocation it's probably a loaded question isn't it? it is and I'll be thrown somebody into a bus and I'll do that that's all I need to hear we're just going to be making better use of the tools that are available perfect remember we had the struggle of getting financial updates and then there was the power struggle between the budget committees and the finance director's position of whose job it was to update the select board so we got nothing I know I said on the budget committee there was a clip on some other stuff that used to end up hollowed money this all came up and he was shocked that this board hadn't received the audit for the findings or anything so he agreed to come in and read us what he was doing and what that report was like you're right on top of them didn't you? this has been extremely long it's like June 30 yeah I have a couple questions that's okay do you have paper copies that will be on it for us? I do I can get those to you and if I'm interested can I get a monthly update so I can follow what's going on I don't know if anybody's been getting that now or the budget committee nobody's getting anything right now Patrick because I am not confident in the numbers I have been very clear about that with our budget committee and I'm not willing to start giving out information that I believe is not completely accurate and I am again I'm working diligently towards getting that accuracy so right now I feel the ground is squishy so didn't you get there? could you? did they just finish this audit for the February that I sent in? I think that's when the final numbers came in I think they were waiting for the pension numbers to come from the state of Vermont that's usually an actuarial commerce calculation and they are notoriously late with it but they the rest of the audit was done if you look at the date on the letter this was February 1st that's the date that they signed the audit I'm not sure if it's the same date and I'm looking through that's okay where I was leading to it it sounds like they had to have them in they dated it February my belief is that the audit draft except for the pension numbers was done quite a bit before that they may be looking to not come in to come in they're looking to come in until they've got a final report this is a final report I'm talking about in the future we've also discussed switching or not switching but the audit process to have it go out to RFP we have not had an RFP for auditors six years was it? roughly about five to six years it's mandatory under your federal granting yeah switch at least go out to RFP every three years so we are working on we're going to start working on that as soon as click has a little more more capacity and I'm on board with that I think it's a good thing to have another set of eyes come in I think to have another set of eyes come in this year would complicated already get complicated one more question do we have to have a single audit every year? not every year that is based on the amount of federal monies that we expend we need to expend if we expend $750,000 when required to have a single audit so this wastewater plant we have to look at that it did but also remember that the grants that we receive for RACDC also have thrown us into that category many a times for the town even though it's just passing through the town it is coming in to a similar grantee so that takes us over many a years and oftentimes if they know about the federal awards ahead of time they can conduct that audit as they're doing the regular audit and go in parallel side by side but this is not a single audit this is not a single audit that's a specialized animal where they send a report to be kept in a warehouse somewhere there's a sheet going right nope we ought to look at the last years that we have grants that are coming in for player marketing center or RACDC they ought to be paying for the governmental cost for that audit great thank you can I ask a question could you tell us the sum total of the 25 adjustments I don't have that number sorry have another question then will this report be made available to the public do you have a lot of reports it is on our website and then you can compare it with a new one that comes in and see how much improvement it's made no pressure I thought if I'm doing my job all of this stuff goes away but don't expect that we think it's all going to be gone by June 30 because there's quite a little there I appreciate that but that's my goal it's great enough goals it is fixing the process I'm process oriented and the rest of it goes away the rest of it goes away and it makes it easier as I'm going through things I'm discovering ways we can do more effective and more efficient and not be in the situation that we're in right now where we're fixing things and working on a piece today and why are we doing it that way that's that question of why, why, why many, many times I feel like a broken record right now and so those are good things sometimes there is a reason and that's fine because part of it is you know to your point if it ain't broke let's not fix it so I need to find out what's wrong and gradually I am as I go I fix things and it's not the first time I've done this type of work and the last time I was in front of this board we talked about my 10 year up in Williamstown for 3 years and I had I inherited a similar situation not quite as broad in scope but that was around that for June 30th while some of the stuff I don't have to have done by June 30th I'd like to have it done so we've got a new set of books for our orders a good start date the beginning of a fiscal year is a good start date so let's start playing too I was just going to ask Cliff can you say that you're tightening up processes and changing things so that they're more efficient how does that actually manifest what kind of changes are there in the office or things that you're able to do that are a result of those efficiencies one of the things I talked about earlier was the communication with the treasurer's office we established some channels of communication that allow us to fix some of the issues that we're cropping up and creating the situation that we're in the other is when we record our bond payments there's two components to that one is to our debt service fund and the other is to our budget because it's an expense of our budget and of course it's all been posted already except for one bond payment for the current fiscal year that we're in but when we record those bond payments to be paid we have an opportunity to also post them against the debt service fund which will make it more efficient and we'll know where they are and we're done with the transaction rather than waiting to fix it later communication is a big part of what we're working on there's training going on in this data so they're coding things I don't know if anybody ever got in on the discussions that we've had with the prior manager about fuel usage I can't tell you in the lab that the auditors fuel was used by highway and in Chandler and I thought that's strange because they're different line items so you should be able to code the expense to go right to that line item training to code to go to that line item so it won't be adjustments that have to be calculated for the whole year we'll be able to have that information as needed basically instead of waiting when we were doing the fire station where there was all these spreadsheets that kept coming in this is how much we've expended on different items this is kind of where we're at with the revenue this is where we think we're going to be and I got into one of the public hearings and I was handed a spreadsheet from one of the people that was doing the spreadsheets and I've already been given the other one and they didn't match so you're there, you're ready to talk about where we're at and I got two different pictures so that'll be gone it'll all be in the accounting system where it belongs so you can just hit a button and that chart will come out and that's what you're doing nice type of good information half the battle that's part of the restructuring that I'm going to do with the accounting system to make it much easier to drill down with that information very good good luck thank you deadly it's helpful talking about the progress we've made I have to keep in perspective how long I've been here doing this sometimes that's a little bit challenging when you look at the work ahead and realizing that once my plan is to get through the entire accounting system and then go back and just make sure that I've got it all and then move on to the next big job which is restructuring and redesigning our accounting system so that we can get at that information that we badly need you folks can't make good decisions if you don't have timely accurate information then neither can the budget committee so they can't work on budgets without having current stuff that's true and I did meet with them and Larry last month and we've had a discussion about whether or not I can provide information and I said I see no good purpose to not right now until I can get things cleaned up and get things accurate and then we can have something really to talk about because they're going to identify a lot of the same things that I'm identifying and it's not going to be very productive meeting great thank you thank you next we have the wastewater plan expenditure funds as we've shared with the board in the past there there's a considerable pot of money remaining on our usba grant for the construction of the water wastewater plant the funds that remain available we would like to use and then we've identified several equipment purchases that we could purchase under small purchase items listed for the usba total amount that we are dissipating in an expenditure is $264,174 and these items one item has been approved by usba for purchase the other items have not yet been approved for purchase so we're asking the board the authorization to make these purchases with the contingency that they are approved by usba and fully reimbursable at that point if they are approved and the board authorizes us to do so we will purchase them if they're not ultimately approved by usba then we will not make the purchase sounds good to me I just have a question but I'm curious the remote meter reading my understanding is that that's something that the water department has wanted for a while and was hoping to get some time in the next few years and so this is basically we're seeing this money as an opportunity to get that item on that wish list now instead of waiting is that right? That's correct there is a component to that particular piece of technology and the items that need to be purchased are for the wastewater plant the argument that we were making to usba is that you don't need to re-waste water and one way for us to be able to more accurately re-waste water is to determine how much water is actually going into or through our meters and this technology will help us become more efficient in our reading of the water usage which we can then use the data to extrapolate place cutter amounts so it's a bit of a stretch but we're hoping that you will see in our way do we anticipate that it will make the reading more cost efficient too like it will actually be less money to spend to send people around reading the meters? It would take less time right now we have employees who would have to either go inside the properties or go into certain areas that will take longer this technology will allow us to just meet readers not necessarily having to go into the property but remotely from outside the properties so we can just walk down the walkway as opposed to go inside a home be much more efficient for our staff we have had claims in the past of worker's comp issues of some of our staff falling on AC driveways in the winter less dog bites? fewer dog bites absolutely so this could be a good piece of technology for us to incorporate if we're able to is this a system where they just have to drive through the neighborhood? I don't know if it's as advanced as just driving through it may require us to be on the sidewalk a little closer where we can be closer to the home but I'd have to speak with Chris our water superintendent to see if we can do that just drive down there's something that you can do over the telephone too maybe make different choices I don't know how far they've gotten I'm not sure the capacity yet and then the centerfuge set the piece of broke last year that was high cost item yes the gearbox innerfuge this would be the spare the spare part motion to approve the expenditure of the balance plan is indicated through items one through four on the pending list thank you what was the payment? payment placement permission informed to the food shelf food shelf and asked to place an advertisement their banner at the gazebo similar to last year the board previously approved banners over the two wires over main street no longer do that now we are transitioning to hanging banners at the gazebo for advertising and events and we received this application from the event sponsors there's a reason why the office can't approve these we have to deal with these every month on the banner? the banner stuff for sure I'm thinking why would we need to do it that's a great question it's not like we have to why don't we just get a telephone to the authority to ask all the questions and make sure they do what they're supposed to do and take the banner down when we're supposed to nobody has to wait for us to do it I agree I'll make a motion to approve this one we'll do that first I'll second the approval of the this particular motion that's a favor hi now I'd like to make a motion to give Adolfo the authority to address the banner situation with any applicants who want to put up a banner approve banner placement I'm just going to see why we need to talk that's a pretty heavy responsibility I got a few more I'd like to give we'll start with some more we'll start out small we'll start out small and work our way up I just think it's some of the stuff we deal with here we can spend our time you can do this I think I can Shannon can help me Shannon does an awesome job that's right I guess that was a second right that was a second those in favor see it's a permit application for the downtown block party that's awesome how are you doing guys so I have some maps for everybody so are we we have to actually update them a little bit yeah they're also easy to read they're bigger yes we'll start with the general we shouldn't start going down the permit actually okay so we had in mind we would just go through the permit but for property sake we would open as a fashion there's a preferred way of handling this just give the basics of what you're looking to do okay so we have contacted the sheriff's department and have two officers who will be there to shut down part of we'll highlight the blue part of Pleasant Street and then half of Prince Street up to the Randolph House driveway specifically small sections of Pleasant Street and Prince Street form a permit to be there it's about to be used as festival space we also have permission from two condo associations to use their parking lots as festival space and we're using an RACDC property as festival space as well and the two condo owners associations are the Trillium Law Prince Street condo owners association so the main request today is to inform you that those two roads will be close to those of us so you need you need a board vote to close those streets that's it but it's not on the public this has been through Orange County and our department I don't have the signatures yet I know the conversations have happened but I haven't seen the signatures one suggestion that we can make to the board is contingent upon the approval of all the appropriate people fire department sheriff's department highway department yeah I just want to make a point there's a couple of locations that would be inaccessible fire department would be a challenge just to speak with you now we've been communicating with Michael and Brian that was my question there's trouble there's trouble we're looking to invite as many groups as we can to use the event as a volunteer recruitment day yeah I already volunteered so I'm not sure if Michael will be there but somebody from the department yeah it's me I already decided that I already got a sign it depends on me like you're golden I'm here okay okay that is really all we have for you all right we'll take clues Prince Street a sign of Prince and Prince but it's too different on June 1st unless it rains correct and then you want to close on June 8 and I'm guessing that your time isn't noon to five no it's probably closer to somewhere in there to give people a chance to set all that up for preparation plans and probably until I'm going to read a clock at night for cleanup yes the street I believe is going to be re-opened at six and the many vendors that are there can still work around traffic issues something similar to what Chandler's done in the past yes then we do have the Trillium Law which is private and so if there's any activities continuing post-event they'll be over there so you're looking for a 10 to 6 probably yes good to me I'll make a motion to approve the closure of Prince Street and part of Pleasant Street from 10 to 6 on June 1st or June 8 continue to go on yes the group motion yeah we all share these things under Perry's name though yeah just throw my name on that thing I can get in trouble if anybody else do you need a second one second good to go yes text stabilization request for Green Mountain Economics we have requests or we have a seizure request from Green Mountain Economics Corporation for that stabilization for their soon to be fully operational facility which will house all the dynamics on Beansville Road Haines Green Mountain Economics Corporation here as well as Velograph they both have been working with Josh for the last over weeks on this proposal and handed over to all three if the world would like that questions I can say that we met with Josh and we met with Ed French to talk about the current value for the property we came to terms that I think Ed and Josh thought was reasonable and we do too what we're asking for is an abatement similar to the one that was offered to Freedom Foods our immediate neighbor the difference is there's no the flow of the school tax component because that's not provided by the state anymore to reimburse so we're asking for a municipal abatement on the same rationale that Freedom Foods was granted which would be no taxes for five years and then escalation to 100% value of $3,275,000 I think was $3,227,500 was the number we came to for fair market value that was supported by the appraisal that was used for our community development block grant we're very happy with the building it's coming in on budget it is we got a certificate of occupancy of several weeks ago LED is in the process of moving their equipment and their processing line I think there some production has actually commenced there we're going to have a ribbon cutting and a grant opening on June 5th which is a Wednesday late afternoon we're inviting all of you and the other team members who are part of this process we're hoping that the Governor and Senator Leahy can join us and Congressman Welch and Senator Sanders we're not sure we don't have any confirmations from anybody yet we're hoping that they can come some of the other partners in the state to help us so we're very proud of this partnership that we got the community development block grant that this project wouldn't have happened we were able to retain a very important employer in town has 54 employees now projected to add 45 in the next five years with an annual contribution we estimate 45 years of 15 to 16 or 17 million dollars to the Randolph economy which is fact that 75% of the salaries in addition to the other spending that the employees would make and company spending that's not related to the cost of production so we think it's a good model for the kind of facility that's needed we think that it'll help them successfully recruit employees which is a critical issue that everybody seems to be fighting no matter what business they're in we think it's an important part of revitalization of the Randolph I'm spending a lot of time here I'm enjoying the time that I'm spending here and I'm happy to make this presentation to your work and what hope that you would understand it and accept it we have a strong working relationship and we've been to know Josh really well he's working overtime on lots of different things so it's great to have a partner like that to help stimulate the community development in Randolph I was part of the plan that we did we looked at multiple models and in the end it seemed like the model of going no taxes for five years gave that span of time they of course got the state break too which has since dried up but it gave the right amount of time for all the additional costs that are incurred not only when you construct the building but moving in adjusting all the little things that have to take place and it gave that span of time to then start incurring the tax bill incrementally and LED has a lease that will go for some period of time until we can find a successful tenant for the space that they're in on Alt Street now they're juggling a lot of Alt Street now and we're trying to do everything we can be to a terrific in recognizing that and supporting this and so again we hold this out as a model for the kind of partnership that we're looking to do more of so we're excited our first product is going to ship tomorrow forward looking statement so so I have a question it seems like the point of tax stabilization is to give businesses who are looking to expand or come to Randolph or do something big that they wouldn't otherwise be able to do but for that tax stabilization this building is already built this wasn't something that was part of the original plan I don't really understand why you're coming now for this it's an old conversation that's been going on for some time and I don't know if that's an excuse but that's the reason so this has been a conversation that we've been having I had with an Alphals and we discussed with him while there was no guarantee that you guys will grant this it has been part of the plan that we were really hoping we'd be able to make this affordable for us because right now we're certainly right on the edge of was it really worth it when we ran into having to add fire sprinklers when we designed it without things like that so we can care a lot of extra costs at the 11th hour here that are related to it's only fair what you did for other businesses it's important to you we'd love to hear about that and you're just now getting a building that communicates to know what that impacted what the numbers were to it is the right time for them to actually come you know to tax abatement before you know what the impact and what you're looking at freedom of foods I think was in an operational by the time we did theirs well I just want to clarify tax abatement is different than tax stabilization because traditionally tax stabilization request is at the beginning of a project tax abatement is usually an activation of the building you know anybody who's owned a building can come in here and do tax abatement so there is a two differences in those two things we as a community haven't done this before I mean this is not the first time we've done food along before that I'm pretty sure we gave Ramon Castings the same treatment when they built the boundary here years ago so I think that in my mind this is perfectly appropriate for us to do as a community they're bringing jobs to the community and I think that's something that we need here desperately is the opportunity to employ more people so my personal opinion is we've done it for other businesses we should do it for this one so where do we draw the line what if anybody decides that they want to expand and they want us to draw the line I mean we want to promote growth here we are not a healthy community this is how we get healthy so in my mind this probably won't be the first request I think we need to look at this long and hard and figure out what are the other economic benefits coming here other than the taxes this might generate in the first five years so down the road you know I'm supporting this kind of stuff because over the years I've watched literally hundreds of jobs need this community and it's had a devastating effect and I think we need to have any tool we have in our toolbox to encourage this is what I feel we need to do the Paris point this is actually one of two requests that I've received in the last few months so next month I feel like board reading will be reviewing another it's not on the tax rolls right now just seven acres of land right? yeah at the same time you've got Freedom Foods is coming off so their tax revenue is starting to come in Giffords development is paying in and they're going to an increased value this year so you still see revenues coming in if you were looking at something that was already on the tax rolls and you're looking at removing it because somebody is remodeling that job or whatever then your impact is different and I don't know that that's not something we would still consider but I think you look at it different because you've got an actual loss of current revenue versus this is new revenue that's delayed I don't know I'd prefer not to really look at it that way because I think businesses need to feel like they're treated fairly and so we can't tell on business we did this for you guys but we can't do it for you because this property is doing this right now with the taxes I think we need to really treat all the business entities in the same way and if we want to encourage this in this kind of way I would like to see us have bigger policy not something that we do on a case by case policies out there actually and it is case by case so we need to rewrite that I think every case is different and unique and environment's changed in terms of the economies and so it's being able to react to every request and judge that request at that time and place is really important I don't think a policy for everybody is going to work I don't think that's right that's nice and I do believe that LED is an important asset to the region I would ask what are the average wages of those that are going to be filled over the next five years I assume that at least half of them will become Randolph residents taxpayers so that is additional growth that they would have on the tax base and it is important one of our economic development goals is to grow the tax base and tax stabilization is a tool for economic development professionals that happens so they are a great asset to the community and I would just think about that other communities do it around the state you know to varying degree and if you're concerned about how other communities might do it certainly they would investigate that but it is a tool it is used widely and I think in this case it should be really considered in a favorable light I kind of have an adjacent question actually Bill and Josh out of the last ten people that you've hired, how many have you actually lived in Vermont in Randolph in the past months we've hired three people and they're all transmits that are moving here permanently just in the last three months we've hired before that because most of the ones we have just stay we don't really replace people inside sales rep who is a transplant from Massachusetts we've hired a new CEO who is a transplant from Colorado we'll be looking for a house here we'll be getting the taxes back very fast and another engineer that we've been building from out of the states is actually out of town and then the other thing is that you know it was a pretty split decision about whether we stayed in Randolph or not even with these incentives like this it was the board that split and I had to cast a tiebreaker and say we're staying here the factors against us were the school's ratings to get this guy who was a CEO they come and look at us and they want a great school for their kids so they go to New Hampshire this is a real problem for our town there's no hotel within half an hour it's absolutely unacceptable for a business that's becoming our size so the real story we're telling now is yes we have a new building here we're already going to fill it up pretty quick and we want to create those jobs here but there's some pressures that if we don't fix some of these other problems we may have to open up another facility you know so we're still trying to grapple with that I'm very optimistic about our town an awesome slack board and I'm really I was made my bet so I'm a little biased but I'm really hoping that we can this is the beginning of the moment too and I apologize I was moving equipment a couple of hours ago so I'm all I was taking down tents but we're excited about moving in there so anyway I hope you guys will see your way to give us a little break we started again it's a delay in taxes and we you know certainly won't be contributing in a lot of ways during that delay in a soft place I think bringing middle income jobs and especially from a STEM perspective this is my personal and professional kind of stuff it only enhances our ability and then hopefully has some influence in our school system because I agree I think our STEM program needs some work to grow our young people into science and technology so I think bringing more folks that have these technical skill sets to the region and the area is going to put more of a demand and more resources to the school to allow them to do that definitely in favor of supporting them it's going to be a spare time you're going to run to be on the school board you're going to run to be on the school board you're going to be on the school board you're going to run to be on the school board but it's going to be a spare time it's going to be a spare time that's important to try but maybe one of the folks will hire Mike and this is somebody's jumpspeck this is my I shared this and it's all about building a new year to here we need started here, and that's what he said, I'll leave behind this. And there are interns, high school interns, who are working in MLD, and there are good to see interns who are working in MLD, so it's a real. And there's people that started minimum wage, nobody ever stays there for more than three months if they stay with us, best production workers, they instantly move up to what the new minimum wage is going to be at least. But then we have high tech workers, then we have managers. So we kind of have all three. The median income is a big slice. We take everybody from, didn't graduate from Randolph High to, you know, obviously master's and doctorate. So it's kind of an interesting, there's really no one type of typical employee that we have that we're creating jobs for, since it's always geared. And I guess my- We definitely had a recent, even bigger step up with the high school and the technical center there to absolutely, you know, I think we, especially as other businesses in the area, could start coordinating those activities. But there's yellow school buses coming into our parking lot every day now, even our old spot. And our new facility gives us a somewhat better way to have a classroom, a strange kind of, so we'll inspire. And like I said, it used to be, you had to go to college to be having a good job. Now we've got, you know, at the vocational level or at the college levels, we've got options as well. And a little anecdote, the new CEO is an interesting guy who's in Colorado. He's worked for a couple of other high tech companies and he is over the moon about the quality of this facility. He said he could not imagine how nice it was when he got here, he had far exceeded his expectations for a company in this side. So he's going to help grow it. And he's got the tools there to do that. So when do we get a tour? June 10th. June 10th. Yeah. We'll only get a formal invitation by 30 now. I've got some work to do between now and then. All right. And Josh, I guess my only thought was when we look for folks to come here, we're kind of challenged some of the stuff, Bill, is why live in Randolph. And I don't know that, you know, I struggle answering that question sometimes to our folks that are coming from Maryland, D.C., North Carolina, whatever. So I don't know if there's some way we can start collecting some thoughts on those and say, you know, something that we could give to our businesses and others that this is why we want to live in Randolph, right? These are the positives. These are the things. Yeah. This is where the community is going. We've been discussing this with the Economic Development Council in May of the meeting on Monday. And one of the things that I'm trying to hammer is messaging. We have to craft our message to figure out what that is. And then be able to produce it broadly throughout government, our business environment so that we can speak all with one message and provide the resources for businesses like yours when they are hired. This is a reason why we moved to Randolph. I'd love to put in our recruiting packet, right? And let me just slip in there and send out an email. Cassings, Gifford, everybody's looking for people. And I want to say we have four job openings right now. Thank you. Go. To Josh's point, I think a lot of what has happened is just a lack of positive information flowing from the town and from our partners up to the community, which has kind of allowed this, oh, the schools are bad and this is bad. You know, we're not as bad as people say. I think it's just us not getting the good work out. I completely agree. I'm at the ratings. They look up when they're looking to see. Oh, we're at the ratings. Absolutely. Exactly. And I think it's our fault to us. The ratings are like at school ratings. Right, so I have several employees that I was trying to get to come here, recruits. And they look at the family that looks at the school rating and says, oh, that's not for our kid. Because if it's not A+, it's not good enough anyway. But you know what I mean? It's like those kinds of infrastructure things that they can find problems with. Those are things that really aren't fair. The schools are really hard. That's an obstacle. Other obstacles are things like not having broadband everywhere is not here in this one. Realtors, they show a house. And the first thing that families do when they're picking up their phone is like, oh, we've got that little cell server to see here. Those are affecting decisions made to move here. Third grade can't do homework. Yeah. Can't give them life. Yeah, so these are things. This is all stuff that Josh is working on right now. And stuff that the R3 group has identified. And there's a draft report floating around that if you want a copy of it, I'm more happy to get a 200% of the app. But it's what they interview process of 26 businesses here identify the strength and weaknesses of the community. I'm familiar with that one. You're familiar with that one. So we're talking about similar stuff here. So my take is we need to be able to maintain and be good partners with the businesses of the community that are growing and trying to grow so that we can move the ball further down the road here and bring more people to the community in lots of different ways. And so recreation is a key thing. And employment is a key thing. And our next struggle is going to be housing and child care. So we have to work on it. They're already there. We're just going to figure out how to fix them. So it's just another piece of the puzzle. So back to the topic again. Yeah. Yeah. OK. So the five years of no taxes and then 20% increment increase works good for you? Well. I mean, zero for 10 years would be great. To be consistent with what we've done in the past and then it eases into the full. That helps us get a leg up, which is really is this very expensive to build in the state compared to other areas? Other areas. So that's part of what really helps us consider it to be somewhat competitive. I'm guessing it's not going to get any cheaper. Anybody have any concerns with doing that? I hear you're saying a piece by 20. Anybody want to make a motion? Do you have an adult vote ability to negotiate the agreement? So moved. Seconded. All those in favor? Aye. Opposed? Stained? You got it. We were for the adult vote on the agreement. I'm assuming we'll have to approach it. Nope. We just gave a adult vote on the opposition to it. It's a standard case. So is it OK? I'm not for it. You're not for it? No. You're not for adult adult vote, negotiate the agreement. So what would you like? You'd like to come back and approve it? I'm happy with the negotiating, but I'd like to see it before it's agreed. I don't have a problem with that, if that's what it takes to make everybody happy. Well, I think that's what's in our policy. OK. We would be fine with that, if you'd be a general. So would you like to make the motion back? No, that's all right. Can we amend it? Well, the motion is to negotiate it. Yeah, negotiate it. So he's going to negotiate it. He's going to come back to us, bring it back, and then we'll take care of the approval. Does that work for you? You're happy with that? OK. I'm fine with that. Very good. Thank you much. Thank you. Thank you. Thank you. Thank you. Thank you very much. Thank you so much. My thoughts are that the migrants that we have know them as best, and that increases it by 20% OK. I'm happy with that. I'm happy with that. OK. Yeah, I'm totally fine with that. Thank you. Thank you very much. I'm already happy with that. Also, I think we also ought to all look at the policy and see if we're still able to agree on that. I have a bit. I mean, yeah, it could be sweet, and it could be better. I know it could be more favorable. So that's fine. We'll have if we want to do that on the people that, too. I think we ought to look at that. Yeah. So I haven't seen him in a long time. Still around? OK. Next up. And it used to be. Next up is the 2019 Grand List Expended Deadline. Have we ever met this on time without an extension? Not that I'm aware. If nobody meets this deadline, why don't they just set it for a different issue? Anybody got a problem with filing the annual? We're not going to make it. Give us another one. OK. Second. All those in favor? Aye. Post? Staying? You're extending it. Next up is Two Rivers Briefing on storm water No action needed. Perfect. Just want to listen to it fast and fun. Thank you for having us. Thank you for waiting. Yeah, no problem. My name's Pete Fellows. I am Two Rivers Employee. And this is my boss. His name is also Peter. But his last name's different. I'm the human easel. Yes, he is the human easel. There you go. So we got a grant to do this a couple of years ago. It's now done. Basically, this is a quick study of the village of Randolph's smaller storm water infrastructure. Not the big stuff. The big stuff is being studied by DNK on Pleasant Street. I've already set that up a few years ago. This is kind of the rest of it. So if you turn, we'll cut to the chase. If you turn to the end of the report, which is this table. It's page 17, appendix one. These are the places we looked at. Basically, there's some highlights at the bottom. And what I did on this table is I kind of did the size of the little bitty watershed that is draining. That area of the village is draining. And the storm water infrastructure that would be required to properly process the storm water, according to the state's new standards. And then estimated the cost per acre and kind of the cheapest ones at the top. And the more expensive ones at the bottom. And then a quick summary for only $100,000. The town can treat 26 acres, which is a large portion of the village, with the first six sites. So that was a pretty impressive number, according to the consultants we hired. This project cost about 20 grand. The town didn't have to pay anything. We hired Auto Creek Engineering to do the heavy-duty stuff for analyzing this. And we also created for the three simplest areas that required no subservice investigation. They were just swales or sediment catchments. Sediment forebays is the fancy word for it. Those three areas we did 30% designs on. And those are available. And those are basically ready to go out to construction, out to bed. There's little budgets associated with them. There's a sample. There's a site plan for them. This is the one at the end of Lincoln Street. I was just down there. This is pretty scary here. You guys can hear that. And this is the kind of typical section for it, with all the construction notes. So those are available to you guys. Marty has seen them. She was super helpful, as well as your Highway Superintendent, who looked at them too. So when you're on your thing, it says, oh, where it says right away, private. Does that mean it's public infrastructure coming into right away we currently don't own? Right. It usually starts when you're right away and then heads into private. The beginning of the... Right. Right. In school, we don't care about it. Yes. Not including the high school. The high school is going to have a lot of work to do. Across the state, which is a good segue into my one other thing I wanted to let you guys know before I leave. In the report on page, the other highlight here, we just have to go back to page 13. So flip this around. My manager people. So the state revamped its stormwater rules. They're getting a little tighter. And by 2033, there's going to be a new three-acre rule. Any acres, any areas the town owns that have three acres or more of an impervious surface on them, they're going to have to retrofit those areas and maximize the onsite stormwater processing. The state's not going to require you to get new land or pump it or process it in the flood plain or wetland, but you are going to have to deal with those areas. And for you guys, there's basically only two, which is nice. The town garage and wastewater treatment facility and the landfill area. You don't care about the school, that's not your land. Those two were just put in there as heads up to them. And fortunately, the town office parking area with the post office is just over an acre, so that's below the threshold. So this should give you the start of a nice little plan for stormwater improvements beyond the big stuff that's being looked at on Pleasant Street and Maple Street. And you can slowly add these to your capital plan and tick them off as you go. They're eligible for the state grants. And these three little guys are basically ready to go. 80%? Yeah, I think so. These are ready to go. So the ready to go ones are you can have, if you wait long enough, the end of it might fall in the river, though. Pearl Street. Yeah, I don't think Beaks continue. And Partridge Hill. And those are all kind of swales or seven and four bay type above surface things that don't require big, you know, sumps or things like that. How many do these storm drains? This is Partridge Hill? Yes. That's not on your list. Oh, it's got a different name. What did I call it? Oh, how much? Bingham Hill to the recreation field maybe? Let's figure it out. Partridge Hill. We kept changing names. So where else does this look like? Not sure. I can figure out which one it is. Can you bring the poster for our eyes? Yeah, Partridge Hill. So it's Brigham Hill. Brigham Hill to the breakfast. Sorry. That's fine. All right. So I will take these off and you guys can keep them. I want my phone to pour back. But any questions? So everyone, so the table, it was two. The table is on page 14. Are these ordered in any maple street more higher priority than the Montec? On this page, appendix one or? No, I'm on 14. Which is just a listing. Those was just a listing. That's what we started with. Is the cost summary in a priority order? It's in a priority by a cost breaker. Just cost breaker. Good question. So there's no correlation to the highest risk areas to. No. This is trying to get the most bang for your pot. Right. And that's what I figured. So question. Did I hear you say you're doing 80% funding is what? I think I don't quote me on that. I'm not positive. It's extremely competitive. It is. It is. The money's there right now. So. You should think about moving forward, but everybody's going after it because storm water. That's jellyfish. That's not. That's expensive. That's a fancy big sump. And included as a part of this project is a giant list of all the designs and all the specs and vendor sheets and all that for it. It's a giant sump with these filters that you put in it and pull out. It's fancy. It's for processing storm water right on site in a big storm drain system. Almost like a septic tank when you don't have any room to shoot it off site. But. Marty has that all. This is a settlement tank, so to speak. Settlement tank, but it actually has like filters in it that are changeable. So what's the maintenance cost? Something like that. It's fancy. Yeah. That's what they recommended for that spot because there was very little room. So. A good engineer might be able to get you around to something else. Yeah. Who knows. This was done by an engineer. I know. But. That was fancy. Yeah. And it's only in places where there's not a lot of room to put it. So. Timeline on these projects is this, like up against the wall on any of these small things, or it was just a matter of grants just to make it, we can start this anytime. Anytime. Like grants and we don't, we're not successful now. Yeah. Just keep plugging away at it. Just keep plugging away at it. Right. Capital plan, you know. Okay. Yeah. Because it's just like 20% to 26,000. You know, it works with your town staff to make sure you are keeping up with it like everything. Keeping up with your roads and. And then the two sites that are listed as where there's erosion. So. Where it says that Maple Street and South Pleasant Street. Yes. Those are being, I think those are part of the work that Marty's already doing with DMK or other consultants. Yeah. No. Was this based on the entire inventory of the town's stormwater areas that needed to be treated? It was based on what the state did a real. 10,000 foot kind of inventory where they quickly went through the village. Right. And assessed all the mini watersheds within town. Okay. Then we had the consultant we hired, Auto Creek Engineering, take that report and go through and look at it, prioritize it and develop designs for the ones that they think were number one problems and number two could have a reasonable design. Old town or the village? Just the village. Just the village. We didn't deal with things like water runoff. We didn't go up to the Randolph Center. We didn't go to East Randolph. No. Right. All right. It was a small round with 20,000. Yeah. And it was 80, 20 as well. It turned out we provided about a two river six grand in match and staff time and somebody for the designs and then out of state paid for the rest. Yes. So you've got 25,000. Not free work because you're listening to us now and we worked with Marty and the road guy. So they provided some staff time but it was good value for the money. Okay. So my question is so moving forward and beyond this outside of the village. Those are areas that we need your address to is how's that? A lot of those areas. The big one with the pervious surface that's not yours. That's not in the village is VTC. Right. That's their bailing. The other big one that is yours is the road system. Right. And that's covered by the new municipal roads general permit. And you folks have had an inventory that we conducted with your road staff. Read is in charge of that. And there's a report. There's also a list in that report of the worst spots and the treatments for them. Right. And that's basically a spectrum of if it's really steep you need to apply these standard treatments, stone line ditching, certain treatments for culvert outfalls, things like that. So that's how you handle that portion of the infrastructure that's outside of the village. And there's some current state programs that are funding work in Randolph and all our grants and aid is one of those that you bring in money and flows through us. And I think you did. You didn't do a grant the first year, but you did a grant the second year. So, yep. And there are better roads grants and stuff for your property trends. Okay. Well, thanks for your time. Hopefully this will be helpful when you're finally looking forward. Absolutely. Appreciate it here. Thank you, Peter. Thank you, Peter. Yes. Is there anything that fits in with the downtown designation? This is the Prince Street program. I was looking at it. I believe it's part of the ongoing conversation with RSVC about a multi-phase approach to the grant that we have received. And then redesigning the Prince Street area to make it more Prince Street friendly, as well as to help you have to work with the hub to make it more easily accessible for bicycles to potentially use the RSVC on the forest area by the forest area. So, I'm playing forest. So, I'm having this done to help us. Thanks again. Have a good evening. All right. Thank you. This is a ratification, more approved, and it will help the library to hire a performer to help improve the conditions of making it easier for kids to connect with the store. This is part of an annual grant that the library has last for. This year, there was just a little bit of a hiccup in the portion of the applying and soaking with the library director and she's insured that it won't happen again. The hours of her time did it take to put together the grant application and then to coordinate all this. I bet it's more than $200 worth of funding. Same. I spoke with Amy about it. She feels comfortable applying for the funding. I think her preferences are not included into the annual budget process. I have certainly expressed a concern of the board to Amy. She feels comfortable applying for the grant on the regular basis. I'm glad she feels comfortable doing it, and I'm all for it. If they had some value to a $200 grant, by the time we get done, her time to apply and clip staff time to set the grant up and then we do the reporting on it and then we do the make the payment and then we go and ask for the money and then we account for it when it comes in. We've probably spent $500 to get a $200 grant. Clips got to record it. And then he has a lot of binding on it. That's $1,000,000 grant. These are all coming through the State Department of Library. Let me tell you, there's this effort underway right now at the state level if anybody wants to tie in on anything at the state right now and now at the time to find these type of things and report them in to be looked at for a better way to do it. And it's on any process that the state has. So it seems to me like the Department of Libraries could do an annual allocation to libraries to include all of this in one instead of these repeated little piddly amounts. And it would cut our time down and just give everybody else's, but... Did the librarian talk about how long it takes to prepare the libraries? I have not asked for it. I might have time on this. But Guy could certainly suggest that we look into the process of recommending and mainstreaming of the Department of Libraries and how they interact with local libraries. I think it would be better received if Amy had that conversation with the library and the state as opposed to me getting involved. I certainly speak with Amy about it. Sure. It's just one cycle and you put all of that in there. I just remembered this conversation a year ago. It's every time they give $150 for this and $250 for that. Seriously. So we approved this through email and we just need to ratify it to me. I'll make a motion on the library. Second. I'll make it bigger. Hi. I post state-owned motion hearings. Northern Borders Grant Requirements. We would like to request what we have Josh here who's been working on our Northern Borders Grant application and at this point we would like to request the board to authorize the talent you apply for from the Northern Borders Grant to authorize both Josh or I or Josh and I to sign on behalf of the talent submitting the application. Josh, should we have anything else then? Oh, that was perfect. Well, it's a half a million dollar grant. Yeah. Have we confirmed it? Randolph's 80-20 or 50-50? 80-20. Overall project that the grant is for? It's for the water system improvement so replacing the reservoir and limiting the pro-suit well source putting the three new bedrock wells online. Pumphouse facility. The whole project that was identified in the PDR from last December. Last December? What we talked about last May. And the total cost of that project that was more than $500,000? Yeah, it was $192,000. The grants needed. We have a strong case to make. Great. Except we've got another $750,000 to identify. I think you have 12 months to match funds. There's an extended period of time today. The languages, they do provide a date. They said that they require either funds for the project by September 20th of this year. But then they go on to say that they will not issue the letter to go forward until all of the funds are committed. All of the other funds are committed. So that's kind of vague. And we're looking at other sources like CDBG and EVH. And of course the voters have a $1.5 million bond last year. So either a loan or through the bond bank. We are working on identifying a firm to perform an income survey of the water district, which is needed for us to move forward with the CDBG application. That is something that we learn from the CDBG staff that our current income survey is just too old. Having that information so that we can put our application together for the CDBG grant program and their meeting is in September. Yeah, and actually our census designated place covers a lot of the water system, but the water system goes beyond the border so that's why it triggers us to have the income survey. If we were all within the CDBG we could just go with the numbers that HUD has and we would know and it would be a done deal. So we do have to do the income survey and that also benefits us to access the loan funds at Department of Environmental Conservation because they have some pretty favorable programs for communities to meet that threshold. The 1.25 is only doing the reservoir issues and bringing the new wells on. 1.925 We sort of got quite a chunk of change to find. But it doesn't address the expansion down being bill or any of those, right? But if we did an EDA grant we could add in part of bringing that online as well as the expansion going down being bill? I mean, it's it's possible. I don't think we're a very competitive case in May in terms of the EDA funding if we're looking at the dean bill project. If looking at it in a entirety, the EDA option I don't think is a matter of time. I think we should be looking at the northern borders coming in because we are making a strong case for the half million dollars and then working to do the income study income survey so that we can go to CDBG in September and make our case for that and then we'll know by I think it takes them a couple months to announce awards so November, December we'll know if we're going to get a CDBG and then the rest of the funds I think we could utilize through the drinking water loan fund which has that pretty good incentive of it's not negative interest anymore but it's principal relief. They forgive principal 40%. So it's structured like a negative interest loan but they'll just they'll waive 40% of the principal. There's actually a really good program that they have right now there's a good program that they have now. We're not able to access it right now but they have a special program running this month they take a quarter million dollars off from a million dollar project automatically Randolph is a community that qualifies for it so it might be available later in the year who knows but it's a program that is heavily funded that fund has from my conversation that I had today is 50 million dollars in funds in it so with no end in sight so that capital source will be there for us to access to make up the difference when that time comes. How do you feel about so a couple weeks ago Ted Brady sent an email about Opportunity Zones getting priority treatment. You think that helps us a lot doesn't it? I think I put Opportunity Zone in the narrative like a dozen times. Okay I'm just saying I think we stand a pretty good chance probably of nailing some of this stuff because of that situation where we're now in Opportunity Zone so I think that's another plus for us. Job creation job creation and getting the water system because right now technically we're still under this can't authorize any new connections so we need to solve that problem as quickly as possible and I think if we're being seen as moving this process forward you think we can get a little bit of forgiveness up there and say hey yeah we're good with it now would they wave and let us make these connections going forward if you knew this was coming? There are options available to us that are outside of our current court case some a little more aggressive than others but I would think this should be seen as a we're making an effort here to fix the problem. These are being seen more favorable by not ANR and putting ANR in a position of not working with counties because we are moving forward with everything else and everyone else seeing this as doing so. And I've been the interface between the agency of commerce and Mike Shirley is dealing with Julie Moore and ANR to try to say Randolph is not you know, bowing their neck and saying go away you know leave us alone. They're saying we're in a tough situation we're wrestling with the best way to solve it. We need some consideration of that and as long as you are moving forward with that Secretary Shirley has something that he can suggest as possible and Josh Hanford and they Cleveland are in conversations with me with Mike and Ted Brady so you've got a lot of people on your side as long as they are confident that you're making your best efforts to go forward and not just sticking your head in the sand I don't know if that's a good metaphor. My point is we're making this effort you know, it seems like somewhere's along the line, somebody needs to cut us a little slack here. That's the pitch that they're getting from me, from Mike and Nate, the two mates. Great, well thank you for doing that. So what you're doing tonight is just a bit of a Yes, it's authorized Josh and I to sign it up on the afternoon town. If for some reason I or Josh are not around one or the other one can handle it. I'll make a motion on that one. I'll make a motion that you're authorized to go forward Josh to move forward with the Northern borders grant opportunity. I'll second it. I'll make a motion. I'm opposed. Motion carries. We're back into old business with the Orange County Sheriff. I have finally completed a Thank you. Thank you for having me. And he looks so energetic. Excited. Thank you. That's mine. Exciting stuff. How do you know? We only do this once a month. Now you know why. Lucky. We completed drafting draft agreements for the board to consider. Disagreement has been fully reviewed by our attorney including all of our attorneys that the agreement has also been reviewed by the Sheriff's Department and has been reviewed by the Sheriff's Department. There is one item that remains crossed out and that was the start date of the agreement. The Sheriff and I have reached the agreement pending a second component to this item which is the offer for the equipment that remains from the Randolph Police Department. So if the contract was approved with the start date of July 1st then we could have a different conversation about the offer made by the Sheriff's Department for all the remaining equipment and items from the Randolph Police Department including radios and vehicles. This contract specifically says that the town has the authority to request that a Sheriff's Deputy that is not favorable to our environment be asked to leave. It also requires the Sheriff's Department to inform us of overtime costs reasons for them to also report to like forward into the town manager statistics that have already been shared with us. Most recently we received with our invoices calls that the Sheriff's Department have responded to, data that we did not have in the past and data that was also presented to our police district advisory committee in terms of response time and calls. Those are just a few of the items that are in the contract. The items that are also included in here are the recommendations made by the ad hoc committee including the length of time which is committed three years with two years being on a year-to-year basis as well as the 120 hours per week that the committee recommended for the selection. Are there any changes between the copy of this I got a couple months ago? No, this was fully put to bed about I'd say about two weeks ago with the Sheriff's Department's final approval coming a few days ago. What were the major changes made? Major changes were specifically related to our evidence locker that the Sheriff's Department is taking full control of July of last year. Additionally, that was one of the items that came from VLCT in terms of just liability to the town. Subrogation was already in here and specifically on the officers if we choose to have someone not be a part of our Sheriff's Deputy crew then we could ask if that wasn't in the previous versions. Who did that suggestion come from? Just through different conversations it also it gives us the town and the select with the authority to say one officer has received a lot of... It sounds like a great idea it came about from just from different conversations I couldn't pinpoint the exact location right? It just seemed like a curious morning to anything else. So this contract was reviewed by VLCT? VLCT and passive also by our Attorney and then also by the Sheriff's Department. This specific contract itself the caveat the final product of this was not reviewed by passive. Their recommendations and suggestions from the previous version review were included so this particular version not reviewed by passive the previous version of this was reviewed by passive and the changes were their recommendations in addition to language changes by our attorney. So I just wanted to be more specific. Are they working under what sort of contract? The current contract is the temporary agreement that we had entered with the Sheriff's Department. It was for six months and any additional months after that pending the finalizing the agreement on the long-term contract. The Sheriff's Department initially requested that we start this contract first for active to January first of this year. The reason being was that we could then start the increase of rate from 46 to 47 dollars a half year earlier. We felt that it was necessary to say no let's start as of July 1st it makes it easier for us because we've already budgeted next year on 46 dollars for the entire year. The Sheriff's Department was completely fine with that he agreed, he said it was fine he also asked that that the select board on the second portion of this take into consideration that they have now been operating under the same pay scale for an entire year when they had initially thought it would be a half a year and then enter into a whole new agreement with potentially a different rate other than 46. We can escalate make the 47 dollar rate sooner rather than later so he was okay with starting on July 1st essentially pushing off the increase to 47 dollars not the upcoming fiscal year but the next fiscal year but hopes that the board takes that savings into consideration when they review the proposal for the total equipment for the Sheriff's Department. And it is fair to say that even though the Sheriff's Department has made us the offer for the equipment that same equipment is going to be used here in Randolph so we're selling it to the Sheriff's Department so that we could just completely be rid of having anything to do with the police department as a town but that equipment is still going to remain in Randolph to be used here in Randolph essentially we're removing the liability that's still getting the use out of it. I think the bigger challenge on the equipment is that it would be in their hands and they'd be using it but for auditing purposes we have to do a physical inventory of all that and include it as an asset of the town so you've got this mix well it's an asset of the town even though it's in the police district the same thing as water, wastewater is an asset of the town but it's who pays for it is specific to the water wastewater district so you end up with assets that you have no control over and once a year you have to go inventory them and try to be accountable for them that's an impossible the other thing it does is it removes all the firearms from ownership of the town and tasers and those are two things that if we don't have any say in the individual you're using them we should not be owning them for liability purposes this will get us out of the game completely other than my great life getting a sign that's that big size how confident are you that the proposed price is an reasonable price for it it's very close to what I had initially projected to the select board as being the option I had initially projected a $45,000 cost the sheriff has made an offer of $40,000 it's actually it's a very fair offer with the type of equipment we have a lot of our tasers are at the end of their life much of the equipment that we have for radios is also at the end of their life most of it was purchased through grants we have checked with BLCT's law enforcement consultant he checked on our equipment and whether or not we can actually get rid of it because we purchased it through grants he said most of whom if not exceeded the life requirement of the grant is very close to it within a year of the grant portion ending they were okay with it going away the other component of that is because it's being either sold or transferred to another law enforcement agency that completes he gets this clear of any requirements because it's still going to be used in law enforcement it's another certified law enforcement agency so we don't even have to deal with that portion so it would be an equal just even transfer sale and then transfer over yeah those numbers I think they're pretty reasonable yeah there is an inventory that was performed by our random police department acting chief before she left in your packets and the amounts that I have listed on here just items that I've been able to find online not selling the items would either cause us to own them and keep them because they're at the end of their life no one's going to want to buy them or if we spent hours trying to sell them on eBay to a private owner it would trigger other issues that we had to deal with with grantorers and it would be a nice reference and the revenue will end in the reserve account for the police district police department does this list include the cruisers parked down the town of roch yes there is one currently parked near the water wastewater plant that is a used status because of an exhaust issue but that's one that's one of the three and they got a return it's their problem it's on them I'm fine with it get the background check on the guns ok yeah make sure you transfer them properly yeah any more questions on that no if I may suggest if there is a motion to be made if they would be made to have the agreement approved starting as of July 1st of this year then also approve the offer made by the sheriff's department to the equipment I'll move that we approve the agreement effective July 1st this year and then we also approve the sale of the old Randolph police department second second all those in favor aye aye post here is any other business no manager's report manager's report manager's report we gotta come more often they're looking hungry over there we are hungry time for you guys to get off the plane this morning 6 am that's weird stop unfeeding you we actually have lunch it's actually pretty good that was breakfast on lunch breakfast on lunch good gotta go find dinner yeah I'll get good okay something to explore okay the first item is I'll try to be brief we have photographs we have taken the repairs with the swimming pool the swimming pool repairs have commenced the photographs there will show you just exactly how much excavation has started to take place we have discovered the skimmers have started to be removed and those are the items that have taken water to clean it up some of those items have been removed we have found that in the removal of those items the wood frame views to keep them in place and the tools first being constructed was left in there and the Disney contractor says that that is a bad idea because the moisture expands and it creates problems so we are discovering some of those problems the next step now is before we start putting in the new skimmers and taking additional repairs is to test the pressure of the pipes again and once the new pressure test comes back favorable we are going to be able to start closing it all up and continue the construction process of it as opposed to digging dirt up because of the deficiencies that have been identified the should have been caught by engineering supervision I reached out to the Boyd King they were the group that was last involved in this particular work about 17 years ago so I have asked that they speak with the current contractor to see if there is anything that they missed and if they missed it then we will ask for some money or some support for this project so that is an ongoing conversation so you are saying that they are discovering issues that are increasing the cost of this repair they are discovering issues that they have led to the problems that we have with the failure so like leaving in the wood leaving in the wood is just back so the wood is the most obvious one that is in the photograph the other is depth and slope of some of the concrete slabs in the way concrete was poured over the skimmers and the piping which is making it incredibly hard to take them out some of those items should not have been done that way so it could have led to our problems so working on getting those answers I will share with the board Pressure testing next week? Pressure testing next week The contractor still feels that they are well on track to open before our requested deadline Looking good As I shared with the board before we received a grant through the Downtown Designation Program of $73,350 This grant would be to redesign Merchant's Road to remove the stop sign that is in the middle of the road and add sidewalk behind Ken's Barbershop Chef's Valley and that part of Pleasant Street so we are feeling confident that we are going to be able to move forward we received requests from the stagecoach for them to become more involved in the designing and sharing input with the Townsend party CDC is working on meeting with them very soon to get their input Because of the red line stop? Whenever you are sure what their request is yet I think maybe you could be a part of it The sidewalk they were proposing won't actually go as far as a driveway where the red line stop is but I don't think they know that yet so we are still working on it As I alluded to earlier in the income survey that we are working on and we are going to be applying for or at some point coming to the select part about applying for a CDBG grant requesting that approval have more information as that becomes available We have the Mabel Street project a new proposed timeline for that project we are going to have to push that back at least a year one because of stormwater funding there is a grant that is available that we could potentially apply for or stormwater to help us with the stormwater grant portion or the stormwater component of that project but the new timeline that we have is a traffic study that will be conducted by tours out of Quichy at the end of this month the second study the first study was conducted in October of last year but due to whether the data came back corrupted we have to do it over again the data will then be available by the end of this month and then available to the select board immediately after the June meeting so that we can discuss it to share with the board and the idea is once we have the data and the board has been able to discuss it we can then schedule a new community meeting that will include residents on Mabel Street residents on Highland Street residents on Fairview Avenue so they can have more input some of the proposals now is to keep it two way that would create problems with current road designs another proposal was one way that would alleviate some of the problems but also create problems with potential traffic on neighboring roads that some residents have expressed concern about so the idea of the community meetings is that we'll hear everyone and then have a better option for the select board to consider the 2020 start at least 2020, couldn't be afraid calendar year 2020 in terms of fiscal year we're thinking 21 22 probably 21-22 depending on whether it's on water we're going to push it out that far somebody needs to do some interim work up there that's in rough motion and if something went on in front of the house next to the last apartment building there it's dug up there's a cone sitting in it you know the sidewalk is cement blocks one of those is sitting up it's not a real good safe location it looks like they had to found the curb stop to shut the path of water off for whether there's a project going on there or what it is but it's just not a real safe looking you know I reached out to our water superintendent about that issue I don't recall the answer he did provide me with an answer as to why that's there but I don't remember but I'll check with him again tomorrow and circulate the answer a bit more if we're talking about doing something in the interim because I wrote to the central shape what is there to do a venue scope code it well then you're going to have to fill the potholes right now every sign of it says potholes and they're like yeah I thought you were moving to something more than just filling some potholes I think you have to do something to make it passable at least I mean it does great for traffic it's really slow the traffic down there's one way of traffic now but I think some of the potholes actually towards the east end of it are quite drastic then there are people complaining about it so you know it's not just the smaller cars that are complaining about it it's substantial stuff many of the roads in that neighborhood have been neglected it seems like a long time the potholes are there the worst across penetrates everything the only reason I'm asking is if we're going to be spending a significant amount of money to do something which will make it measurably better than what it is now then you know it doesn't make sense to then be ripping that up whatever it is a year later or a year and a half later you've got to at least hit it with some hot patch or something you've got to find out part of this issue floats around the neighbors you definitely need to community meeting we heard that here before there's issues between one way or two way and whether or not how it works so I really think you have to engage them in this process but we also need the data to be able to share with them but it does need a bandaid I mean it needs what's that close to through traffic close to through traffic until we can get it right pull it with our highway superintendent with four options things that would work best things that would cost effective but still I'm just curious what the traffic is that's why I'd love to see the traffic study there's a lot there's a lot go down there I'd walk on that street every day every lunchtime I go down there it's a cutoff everybody in my work lunchtime they're going up and down there so for five minutes a day we have to do something about the road that's all I'm not saying we shouldn't do anything about it don't spend a chunk of money and then rip it up the next year but I hate to do that too but there comes a point here where you'll find out where the cars are when you're driving down through traffic there's your traffic study there's your traffic study put the game camera out there you can cut the traffic cars you won't have to people to be calling I can't play basketball we'll find some options before we take any steps we'll certainly bring it to the board with best options the next item is ongoing conversations we now have more open communication with RACDC after the board asks me and two board members to engage on a number of different things Salvebury Square is the most recent conversation that started between the select board with representatives of the board and RACDC Josh from staff has taken the lead just because of the nature of the topic I think Perry you were part of those meetings Perry as well so it sounds like we're at the very least becoming more knowledgeable of what the end goal is from our partner RACDC and what they would essentially want to propose in the town for support as well as getting a better vision for what is needed versus what their plan was versus what their plan may become in the future that was my interpretation of what was actually happening in those conversations they were going to build down there because while Peter Gregory was sitting here I mean that they wrote him a letter of support they're one of our competitors for the Northern Borders grant they are which could be a problem for me at least but that's something that RACDC they're submitting they submitted a grant to Northern Borders for infrastructure funding for the Salvebury Square project wastewater did they did they define first off that they were getting away from the ugly boxes because I thought we were asked if we were if we would have some folks sit down with them to shape this project and what it was going to look like and what types of income targets the project was aimed at then that was the last I heard of it being told they're applying for the Northern Borders grant too we did not provide a letter of support for them they are from my understanding is that the project itself is still in flux they're still asking for funding for the infrastructure but not necessarily for the construction of the type of housing they have been informed by different avenues or different people that the Vermont concept although is attractive to some it's not necessarily proven and can be a bit of a shape and work at our meeting they said that they're actively engaging with other home builders to come up with alternatives to the Vermont so that they have things to compare and inform choice about that some of the other modular home builders are also starting to enter that high efficiency market with designs which aesthetically needs to be a little more traditional they're trying to get that information the Vermont was expensive it was expensive so it can I don't know that we're trying to get even in our they seem really committed to a middle income buyer for these units we were all pretty clear about that I think that's the message that we sent I think that's what we received I believe that the goal is Josh is actually working with them there's also some funding sources that he made Julia aware of which are for energy efficient type stuff that would help lower those costs basically take some of the those grants would take some of the hit for the consumer so that there would be some incentive there's specifically net zero exactly encouraging grants out there so there's this thing very much this kind of project Julia seems to think that now it's actually trying to be a very good time for them to really hard on this project the goal was that those greens were available that they would be used to supplement the cost to lower that cost to make it affordable there's a lot of strings attached to the to the purchasers but it has to be addressed so Josh is working on that and I think we are all encouraged that there may be a little shift away from the very expensive Vermont concept so we just have to wait and see what they come up with because that was the take I got was let's see what the other developers can produce they seem to hear the concerns about the Vermont it's pretty clear not just from us but from other folks in the community as well the conversation is going to be ongoing this is the first meeting of several that I think have to happen on this particular topic especially because we have to do something with that part of the fear of some of the folks that live there is our zoning really wouldn't allow us to say no just because just because they look like you and it's but they would all have to live next to what we look at and we talked about you know some character in the community which you know was part of that conversation and so there was some discussion about moving away from that boxy concept you know and you know like so Josh has said you know there's other energy efficient slash grants for that type of housing but you know basically not totally a net zero you know wasn't there a conversation about the design these things are really engineers they're not the Vermont concept you know they're not they're engineers so they're looking at that making the home as energy efficient as possible okay but not maybe aesthetically pleasing as possible so hence the other opportunities that might be out there something they thought they should investigate so I'm anxious to see what might come from that and they can go direct right they don't need to come to the town for that no they don't have to go through us there's certain nonprofits that probably and from our understanding is that even though it is a competitor it is it has different criteria it's just a different project so ours is very competitive whereas there's we're not really sure how you would see it but ours takes more boxes about the type of program that we're we're trying to implement yeah ours is more a general community versus theirs being more specified to a certain target market and they like the infrastructure yeah it's awesome the last item I have is for our recent communication with Chandler we had a very productive first meeting with Chandler Group represented is from Chandler hydrogen group we discussed a number of different things including current programming proposed programming how the Chandler is interacting with all aspects of the community as opposed to the perceived only some aspects of the community we felt that we reached a good ending point for the very first meeting the second meeting we're working on scheduling now the second meeting will include specific conversations about costs for maintenance of the building costs going forward as well as a very frank conversation about Chandler's connection to the village Laundromat and how that's affecting the Chandler operation so we're working on scheduling the second meeting about the first meeting and very productive and at some point these meetings will eventually result in us having a new agreement that supersedes and previous agreements that includes everything that we are talking about once we have that we can bring it to the board for review that's it there's a side note they did hire a new director I believe in the last couple of days I just got a call sounds good it's too early you're in it how many quotes do we adjourn even though it's early yes thank you