 Welcome, everyone. This is the Jenkins Advocacy and Outreach Meeting. It is the 14th of January. Thanks for being here. And reminder that we are on the, that we have adhered to the Jenkins Code of Conduct. Be nice to each other, please. And this is being recorded. Recording will be posted. All right. So agenda topics that I see here, the FOSDEM stand, Olivier, the Contributor Summit. Olivier, you had a topic. Jackie, the CDECON call for proposals, and then marketing ideas for 2021. Any other items that should be added to the agenda before we start executing on the agenda? Would it all be in line with what we do to have a mention of GSOC? Oh, yes. Absolutely. GSOC status report and call for mentors and project ideas. And I assume, Carl, we put you on that. Okay. Other topics. Jackie, is the report for CDF done to meet your needs? I'm still building it, but Marky already sent the blog over, so I just need to build out that section. I think I left off with the Jenkins graduation, so I can share that. But it's not done. Yeah. Okay, but CDF final report. We have met our commitment. Yes, we have met the commitment. Okay, great. To deliver on time. Very good. Well done. Thanks, Marky. Thanks to everybody who contributed to that. Okay. Any other agenda topics that we need to add? Great. Then let's, and we can certainly add and extend the agenda as needed. So I'd propose we start with Olivier. I'm going to mute so that my clattering keyboard does not distract. Sure. So let me start. So basically for the context, FOSDEM will have a stance at FOSDEM this year. So this year FOSDEM will be online because of the current situation everywhere. So what we'll have, we'll have access to three websites, which is FOSDEM.org. Where we can highlight some projects related to Jenkins. We can, I mean, it's like many websites that people will use if they want to look at the Jenkins project. We'll have access to GT if we want to stream presentation and we'll have access to a chat where people can talk on various topics. So the FOSDEM this year is the first weekend of February. I think it's the 6th and 7th of February. Yeah, it's the first one. And it will be also over the weekend. So it starts from 9am in the morning, Belgium time zone, and it ends around 6pm basically. So we now have to see how we organize the presence over there. I think that would be nice to have all, I mean to have a list of contributors, sorry for the background sounds. It would be nice, I think, to have a list of contributors who are interested to share the contribution they did to the projects, and maybe have some, yeah, key people where people could have a talk. That's basically the current state of FOSDEM, sorry. Thank you Livia with regards to the stand. So Mark and I spoke about getting volunteers to help staff the stand. I know you and I we chat to see what are the specific timing but are there instructions on what people need to do in order to access if they're going to volunteer to help. So we have, we should receive instruction to participate in the chat and the same for the video. Everything is getting published at the moment. I mean, for instance, I have received email two days ago for some instruction related to the stands. So what I think would be nice is to already have a list of contributors so we are sure that we don't have contributors waiting during the two days. And so if people are interested, let's say to have a chat about how the Geetal community is or whatever they want to talk, they know that they can come at a specific time. Okay. Okay, so I haven't sent out the email to solicit volunteers, but I'll do that today. And yeah, also that people remind someone reminded me is compared to previous edition. In this case, people come to the stand. I mean, I mean, it's a voluntary base, right? They have to go to a specific website and so on. So it's highly advised to have content that would attract the people because we'll be in competition with obviously presentation that would happen at the same time. So we need to be sure that we have contents that we can show demos that we can show. And the thing is, because we have a website, we can, for instance, also provide links to, I mean, to multiple videos so we don't necessarily have to stream everything, we can also just reference to other materials. Okay. So the website that we have is generated by Hugo, if you're familiar with that, so we just have to write some markdown. So yeah, we should also plan some time to work on that. I can share all the instructions that I received until now Marquis also received the same emails than me. So I'm not the only one to have all the information. Marquis, is Marquis on the line? I'm sorry, I don't know. Yeah, I'm here. Hi, Marquis. Good morning. Good morning. So I'll let me follow up with you and see what I can do to help in this space. That's okay. Yep, that'll be great. Alyssa and I had had this conversation and we, I didn't have the really great idea that Olivier just described that an agenda of topics for the stand is really a healthy thing, because then we can put contributors into specific contributors into their topic. And so the example that I liked from Olivier was, hey, if you're interested in the Jenkins operator for Kubernetes, we might ask Vibhav Bobada to be there. If you're interested in Prometheus, we might ask Marquis to be there. If you're interested in a certain dark source control system, I could be there. The idea being we choose not just who's going to be there, but the theme that we talk about, or Victor Martinez might be there to talk about his CI techniques. So, Alyssa, does that sound okay to you in terms of not just volunteers, but we also slot them with themes or topics during their time? Oh yeah, I think that would be great. That would be much more helpful, I think. Okay. Alyssa, I'll find some time on your calendar. Are you around tomorrow? Yeah. Yeah, I'll find some time on your calendar. I think both you and I sort of work early in the morning. Yeah. Not early early, but we can get something kind of maybe before the big workday starts. Yeah. Cool. And I also have a big question, but are we planning to do some goodies or to send goodies or whatever? Because this is something that we usually do to the previous edition. Obviously this year it sounds a bit complicated, but yeah, I just want to clarify that topic. I've been watching the mailing list, the positive mailing list and some of the things that I've been seeing on there have been a lot of confusion. I don't think we can, but maybe I need to put the ask again and ask in the mailing list to get a more definitive answer. And I'll feed out today. This is maybe a silly question, but is this a positive hoodie or a Jenkins hoodie? Sorry, ask your question again, Kara. I didn't quite understand your question. Is it, would the hoodie in question be a positive hoodie or a Jenkins hoodie? I'm just curious. Jenkins hoodie is not a hoodie. Oh, okay. Nice. Well, yeah, so what we did in the past was in order to persuade people to come to the booth, if they came to the stand and asked a question, we would give them a sticker. It's a very small sticker, but the sticker was the reward. Definitely not, or we would also sell them a t-shirt if they wanted to purchase a t-shirt. But I assume we're not particularly interested in attempting to sell t-shirts that we then have to spend the energy to ship. So, so Olivier, did I understand your question correctly that it's really. I just wanted to clarify on that. I still have a large sticker collection from the ambassadors for Jenkins, so I can maybe take that and send, if people come and ask a question, I can send them out, somehow get their information and send them a few stickers. That might be a lot of work for you, Markey. Yeah, and expensive. We tend to get, well, it was easy to have 20 or 30 people in an hour come by the stand. So I don't think we want to have you mailing things unless we're going to put money in your pocket to do it. But it's, Alyssa knows that maybe the two of you discuss it tomorrow when you're talking further that, hey, is there anything we could do about this? My assumption is we wouldn't. Yeah, we could, we could organize a game, let's say like 10 person would receive stickers or whatever, but yeah. Yeah, if you figure out a way to gamify it, because that's something that we like at the CDF we really learned the hard way in shipping out swag. We overspent on our budget on the shipping costs. Yeah. So, that that's the only that's the slippery slope. Yeah, yeah, that's the same challenge that I'm experiencing with Jenkins is the way as well. It's the shipping and because of COVID and during the holidays, it just added more havoc just for everybody. Yeah. Yeah, like we're trying to figure out how do we do digital swag that would be interesting for folks. So I'm always keen on if new ideas show up because well, we need to figure that out too for CD con on our side. I really like that badge system that everybody's been doing. I know the LF was doing that like where if you're a speaker, you get that digital badge that you could put on your LinkedIn profile. Yeah, a lot of people took advantage of that. Like, not in a bad way, but they actually really enjoyed that. Yeah, like, yeah. Yeah, exactly. That's we did that for CD con to and we'll probably do that again. But yeah, I don't know. I like that idea. Okay. Anything else on the FOSDM topic because we've we need to go to the next topic, which is also Olivia. All right, virtual virtual contributor some of the contributor summit. Olivia, you want to take the hope you're muted. So yeah, sorry. So basically we you when when we have many contributors going to major event like the FOSDM we usually like to organize a virtual contributor summit. To highlight the different initiatives. Do some demos and so on. The thing is because because we have the FOSDM coming this year, I was thinking that would be a nice opportunity to organize a virtual contributor summit, but obviously since we don't have everybody flying in the same location. I mean, we don't necessarily need to organize the events before or right after FOSDM. So, but I still think it would be nice to organize because it's always a good moment to look at what are different things that people are contributing. I agree. So this one, Olivia, I had given myself the action item if you're okay with me taking it to submit a proposal to the advocacy and outreach. SIG to the advocacy for an agenda and agenda and some organizing techniques, etc. I think it's the right idea and propose and propose dates. My thought on dates was approximately one week after one to two weeks after FOSDM finished. Is that generally okay for you or do you prefer it be immediately after FOSDM? What guidance would you give? So personally, I would prefer one or two weeks after FOSDM because the organization of FOSDM this year is a little bit more complicated because it's an online event. And also because we don't have the constraints of having everybody at the same time, we could also let's imagine split the event into multiple days. So we don't ask people to spend their day attending the contributor summits. We could just organize some topics that we want to cover and split them on smaller sessions that people could attend either at the end of the day or beginning of the day. Right. I think some other venues of events do that where they follow the sun to sort of honor time zones. Olivia, are you thinking that we do like an all day event like the ones that we did in person? No, no, that's what I'm suggesting to split that on multiple days. In that case, we could let's say imagine some session that would be morning for people in the US, morning for people in Europe and same for Asia, as long as we have the people who can participate. Okay, so it's probably like an hour a day and we spread it out over a couple of days. Gotcha. And the advantage of that is also we can, for instance, if people, if we realize that we have a topic that we really want to cover during the event, we can still expand the event to say that continue on Friday and just take one hour because we don't have the physical constraints. And no, Alyssa, you had mentioned one hour. I'm prone to look for blocks of two hours personally. I'm open to others. Have you, I don't have much experience in this space is, is it better to do a one hour session like these or to do a two hour session or no, no, no opinion. So personally, I would do a first session slightly longer, like two, maybe three hours, and then only plan one hour session for the coming for the following days. Okay, great. Good suggestion. Thank you. And typically, because in previous contributor summits, we typically don't have that many people that attend the contributor summit so I can help out with getting swag out. If there aren't too many people. But on that topic, I would just prepare this week, but I would not announce anything in advance. Because, because, yeah, because you can have many people attending the event since it's an online event. Yeah. Yeah, yeah, we'll just take notes and take names after the events possibly or after each sub event and then, you know, make sure that they are there for, you know, earn their swag. Yes. Great. Excellent. Anything else on the contributor summit. So who is leading the efforts of the agenda. Mark. So that's me. Yeah. Yeah, absolutely. Good question. Very good question. I haven't sent it yet. I will try to get it sent out today or tomorrow. So the advocacy SIG mailing list has it, and we'll start working it in a Google Doc. Got it. Thank you, Mark. Sorry, I missed that. I have a problem and this will be an excuse. I, if, if time needs it, it will be an excuse for me to use breakout sessions in zoom. I've found them to be quite helpful in other contexts. It might be fun to try it here. Anything else on. Oh, go ahead. Yeah, I was just wondering why we are identified leaders. Who's leading the Jenkins stands. Oh, good question. I've that's who is leading it. I mean, I guess I can have that, but yeah, I'm sorry. Yeah, I said, I go ahead and listen. I was just going to say I, I, I can volunteer myself and I'll work with Mark as well and Olivia. That's perfect. Is this the ask the expert stand. Well, it's Jenkins stand at Fosdom. Oh, yeah. Oh, I thought we were talking about the contributor summit. I apologize. Yeah, it's just because we were discussing about who will lead the contributors. I mean, I just said that we did not reassign. The leaders, I mean, on the, on the stands. Yeah, I will definitely be working on that as well and I can sync with you tomorrow on that Alyssa. Great. All right. So Alyssa, since you've had experience with the stand before, I think we definitely want you leading that. And Markey that excellent. Thank you. Great to have you both. Okay, anything else on either Jenkins Jenkins at Fosdom or contributor summit. Okay, then Jackie, or give the shortening Jackie. No worries. So yeah, the CD com CFP is open. We want to make sure that Jenkins and Jenkins X has really good representation. So one of the things that we are coming to the communities and asking them for help is to spread the word and to encourage community members to submit papers. And I think one of the other things that I'll be asking the community for help is if we can get a set of volunteers who will also help us review the Jenkins and Jenkins X submissions. For each of those tracks for for CD con. So that that that's also something that Tracy asked me to bring to the advocacy meeting so that that's really the biggest announcement there CD con is free this year registration is already open. So yeah, just, you know, helping helping get the Jenkins community there would be great and Jenkins X community. Jackie, do you have access to use the mailing list, the Jenkins. I think I haven't applied for it. So yeah, I need to I need to get on that too. Okay, well if not then you know you can send me the content and I can help send out the email to the deaf list. Okay, cool. Thank you. Alyssa, you're okay acting is that it's certainly your, your, your name will be more recognized to most of the Jenkins community than Jackie's no offense Jackie but that's okay. deeply in there and so it may give more credibility if she shares that that's great. That's, that's true. You got to get the heavy hitters in here. Happy to help. Thanks, Alyssa. Yeah. Anything else on CD con and the CFP. No, that's it just, you know, making sure that folks know and that we encourage women and, you know, underrepresented communities to apply as well that's like a big one of our big initiatives is just to make sure that we make space at the table for diversity and inclusion. Great. Thank you. All right, Alyssa next topic, Jenkins marketing ideas for 2021. All right, so. So cloud bees has given me a budget to spend for Jenkins marketing for this year. I had a mark and Oleg and I had a chat earlier this week. And he thought, I will continue with Jenkins is the way campaign, which is, you know, looking for user stories and doing case studies and doing testimonial videos, but we will also expand will extend to inviting doing stories from the open source foundations or the open source projects. So I will do that. But then I'm also, we will also have a set of money set aside for swag for conferences and such. But then what are some other things that that we that can we do to help promote Jenkins. How can I use this money. Like how much money do you have. So let's say 100 K. So one of the things Alyssa I don't know if you've thought about this as well but we have that add on for CD con to do collocated events. And then, you know, you have like complete control of how you would shape that day zero event. So it's like somewhere in like the 30 ballpark range so that could be something to that, you know, it's like a date before CD con gets launched that is dedicated to just like jink either Jenkins workshop or you know, whatever the the community decides. And that would be and that would be messaged as sponsored by cloud bees and can we also include cloud bees content on them. Yeah, yeah, because it's if it would be sponsored by cloud bees cloud bees has complete control over it right. But that is also something that like we're trying to figure out how do we bring like spinnaker summit as a collocated day zero event that is also something that Jenkins and cloud bees could do if it interest. Okay, and this would be in addition to the diamond sponsorship. I believe there's like a package. Like, it would, there's a little bit of a discount off of the diamond right but the collocated event then is an additional price. Okay. Okay, and then the collocated event is only one day just kind of like the same as as. Yeah, one day. Yeah, so what we're trying to do also to make sure it's a value for for people is like we would make sure that not only is it a day zero event but that the Jenkins content is very well integrated into the CD overall CD con program. Sorry. Just to clarify, this is an online event right. Yes, it's an online event exactly. Okay, thank you, Jackie. I'll put this down for consideration. Yeah, I mean, or like I said also figuring out other events that exist out there where, you know, Jenkins can also the contents catered around Jenkins. And you've raised an interesting point I hadn't thought of this. I'm, Kara is speaking at a couple of conferences conferences upcoming and I'm speaking at a conference. I hadn't thought of G should we attempt to broaden the Jenkins impact into those conferences. Maybe that's something Alyssa, you and I and Kara should discuss separately just to see, hey, are there ways we could use some of these these marketing funds to broaden our impact into these conferences we're already speaking anyway. Yeah, I love to learn how we can do that. So do you have any, any insights there I know you're you're actively working as a speaker but are there. I assume they haven't talked to you about hey would you like to be more sponsored and speaker or in addition a sponsor. No, what I got. I got an interesting. So this is very. This is very random actually I got I got a message. I can dig it up. I'll have to look for it. I got a message internally from from someone at at clubbies being like you and owners are speaking at developers week and there is some sort of marketing. They were they were just asking like, how was this arranged she was involved what is the marketing push. So there are different. I'll I'll ping you and Alyssa will discuss further I think it would be good. I have this message. Anders replied and I said same for me because it was true is the same path into the conference for both of us so. But there are there are people looking like this. Okay. Any other ideas. Sorry, I know that Tracy Reagan is managing a CI CD track for an event but I can't remember it's it's kind of in the future it's like in. April. So that could also be another opportunity to do submissions around Jenkins content. I don't think you have to pay for it but you know just an idea. Yeah. Anything else Alyssa. No, that's it for me if I guess if the team can think of anything else just respond to my email that I started in the advocacy outreach sick email. That'd be great. Super thanks. Kara next topic Google summer of code. Google summer of code. Okay, I put a couple links into the dark and we have for draft project ideas which actually thank you so much for submitting yours Mark very excited. They are quite close to being ready to be bummed up from draft to you know full on accepted project ideas. The only thing that would really beef them up would be additional mentors. So we kind of need call outs for for getting more mentors in there for also so very open for additional project ideas there's a project idea that I'm really excited about that's been suggested on them. The Jenkins is a mailing list on cloud events plugin for Jenkins. I think it's a great idea. Love to see that as a project. So if anybody if you wanted to comment on that email thread and give feedback that's always really helpful and then we can get that going as a draft idea as well. That would then make five really good ones. So if mentors can jump on to any of those ideas and suggest additional ideas. We, Jenkins as a project generally has more than five suggested Jesus ideas. So we definitely, you know, yeah, as as Mark is writing 10 is about what we had last year and that's about what we are actually trying to garner more ideas right now. And there's a lot of exciting developments happening around cloud events and security and interoperability so there's a lot of area where like really interesting work can be done that students would be super excited about so hopefully we will get more engagement if you all want to give shout outs within your individual channels. Gareth has very nicely said he would mentor thank you Mark for writing that down. But if you wanted to give a shout outs within your individual channels, or people that you know who might be interested in mentoring or have project ideas that would be really appreciated. And just to piggyback on that also like we with permission from Cara we plagiarized our blog but updated to all of the CDF projects. And I also just sent out an email this morning to the TOC calling for mentors for all of the CDF projects, and also project ideas so we're also collecting projects ideas. So Cara Hernandez is going to be the org admin, and she said she would submit our application to Google Summer of Code. So I'll also try to figure out how many projects we have from the other projects as well. We actually have a boilerplate application to Google Summer of Code that we've used in the past so happy to have shared that with Tara as a as an assist for her so Jenkins project has we've has a template. Okay, yeah that would be great. We've used for submissions in the past. Yes, if we could if we could share that. I'm happy to make sure she receives that. So, and Cara, go ahead Cara. So one of the things that I picked up the thread, a little bit more Tracy just kind of think we. I probably need to discuss this a little bit more with you Mark but we are thinking that it might be beneficial for Jenkins to be within that CDF umbrella for GSoc org. So not a separate org with Jenkins expert effect both projects within the CDF umbrella. I think that may work best for her. Yeah, and we, and it looks like Dan Lawrence the TOC chair had a conversation with the Google pro GSoc like program people. So they just said hey in your application make a note. And basically, the Jenkins and Jenkins acts like allocation of like you know, 10 or so will will get will consider and get grandfathered into the CDF application. So they, so that was, but they just said just make sure you, you make that note and Tara is aware of that so. Are there Jackie well while we're discussing this are there any additional meetings within the CDF that I should be attending then for GSoc. Um, I think it gets discussed at the TOC. Okay, so I would yeah just plug in there if you have a chance. Just let me know when I can always like I think we'll what we'll end up having to do I think we'll just need to get together with Tara before the application. Okay, sounds great. Thank you. Okay, I have a question. To the team. Does somebody have a dog sleeping or cat sleeping or yes it's my dog. I just wanted to know because I was like, is that a voice in my head that I'm hearing snoring do I need a nap now. No, it's Lily. Lily I said good morning. Okay, any, any other topics on Google summer of code. Cara, I think that's good. Yeah, no, that's that's good. Thank you. The last item was just a status report CD. We met our commitment to CDF. Congratulations to the CDF final report draft. Well done. Anything else that needs to be on the agenda today. Okay, then let's call this meeting done. The recording will be available after I've done the post processing and I'll post the link to the recording into these notes. Thank you.