 Jonathan comes in on the. Hosted link. For the committee, you know, the public link, we can, you, your host and you can bring them in as a panelist. Yeah. We are now live and we are recording. And there does seem to be, I'm looking. Yeah, someone has just joined us. Matt Holloway. So that's not Jonathan. That is not. That's my neighbor. Hi, Matt. Hi. So we should wait for Jonathan. Yeah. So I will declare the beginning of the meeting. Kathy Shane. I'm the chair of the elementary school building committee, but this is the first meeting of the subcommittee. To draft the OPM request for services and be the. I'm working with the full committee. We're conducting this. Meeting virtually because of the governor's order and three, four committee members are here out of five. So I'm just going to make sure everybody can hear us. Jonathan just came in. I'm promoting into panelist. Okay. Okay. At this point, the full committee is here. Jonathan has to unmute so we can hear him. And I'm just going to go around making sure everyone's audio works. And we're all here. So Anthony. You can just say here, I can hear you. Here. And I can hear you. Wayne. Steve. Here. And Jonathan. Here. Okay. I think the first order of business on our agenda, since we have a pretty short agenda is to. You know, I'm not going to select officers for this subcommittee. I'm the chair of the full committee, but I had not intended to be the chair of the subcommittee. So I. Will anyone who would like to chair should say, should offer their name if we get volunteers. I'd be happy to chair if nobody else steps forward, but I'm happy to yield if. I don't mind chairing either, but I also don't have a passion to do it. Yeah. So Steve, if you want to chair, you know, the main tasks will be. Keeping us moving. You know, and Jonathan did the little prompt this last time and saying, shouldn't we be meeting? So the answer is yes. And we, so if we have a volunteer, are there any other volunteers? Jonathan, do you want to do it? I mean, I don't mind doing it. I can do it. Yeah. I don't mind keeping us moving forward on this task. Okay. So now do we, do we have one volunteer? Jonathan's the volunteer. So how do, what do I do? Do we just. If there's one volunteer, we declare him chair, or do we vote? Okay. I will take a vote on Jonathan as chair of the some committee. Anthony. Hi. Dwayne. Hi. Steve. Hi. Kathy is an eye. Jonathan. Sure. Yes. Okay. Unanimous. And I will continue taking minutes for the subcommittee, just like I do for the committee. So I'm turning, I'm turning. I'm turning the chair and this over to unit now, Jonathan. And as you know, we have a beginning draft of this. So I will let you just lead, lead into the next part of the meeting. Okay. And I, now I'm wishing I had gone to my computer that had two screens so that I could see the, the agenda at the same time. I'm going to bear with me a moment while I attempt to bring it back up here. That came from you, right? Kathy, not. Or did Anthony send it directly. And if you also the Anthony email that he just sent us had, it's a pretty short agenda. So I'm just going to, I'm just going to, I'm just going to complete the missing parts. The first time I tried. There we go. So we've, we've decided on a chair. The next item on our agenda is to review and discuss the, the OPM or F. And Anthony, do you want to, to. Give us a little bit of a preamble on that. Yeah. Yeah. Yeah. Yeah. I'm just creating it. So. I'm assuming everybody at least kind of. Did a very quick look at. At what we are. What's in for us. It's. It's a fairly structured document that we're mostly. Filling in the areas that. MSBA has set out for us. So I think the way to do this would be to kind of start at the top and go through it. And maybe not spend a great deal of time editing in subcommittee, but maybe highlight which sections. One of us feels competent to fill in which sections we need to send to Dr. Morris or Mr. Roy Clark or others. And maybe just start at the top and go through it. I don't think. It's, it's 22 pages. I don't think this is a. Terribly intimidating document. I think we can. Get to have this ready for when. For when MSBA gives us the nod to proceed with it. So. I'm sorry. One moment. I need to ask one of the, the young residents of my household to make their device quieter. So that you're not hearing it in background. I'll be right back. My apologies. There's no school today. No school today. There's no school today. Teachers work day, I believe. Oh yeah. Yeah. I think it would be helpful to. For folks to know which parts of this we can actually edit. I mean, and which parts are, are. Are kind of compulsory. Yeah. Essentially anything that is in this bold italicized font is where the MSBA wants us to edit. Oh, okay. So. And, and I have already. I've started with some of the most basic of fill ins. Like I have put in the town name. But where you see an area like this where it's in bold and italics, that's from MSBA and that's where they want us to edit. Okay. I took a stab at this background section. You know, I put my, there's a section where it asks for who the primary contact is for bidders. I put my own name. Yeah. I put my own name in here. I put my own name in here. I put my own name in here. And some of these dates, we will not actually know until we formally get the nod from MSBA, but we can, you know, we can put them in as guesses. But yeah, essentially anywhere you see bold and italics, we can edit and. There may be other places where it would be prudent to fill in, but we'll be sending, we'll be sending MSBA attract changes. Word version of this so that they can accept or reject. Any, any edit we make to any part of the document. All right. There are some, there honestly there's some parts of this document where I'd love to edit the spelling and grammar because I don't think it's great, but it's, it's not, it's not highlighted. So I won't be, I will be refraining. That's a shame. Some of these things really, you know, they, they write them once and then they never come back to them. And you're left with all kinds of awkwardness for decades. I mean, how do folks want to tackle this? I mean, one way would be for people to volunteer to take on a section. I have to admit, I don't have a already in my head or in, in note form items that I was, was ready yet to kind of suggest. But, but others may have had more opportunity to read this. Than I have. I read through it pretty quickly. And so, for example, on the background section, I thought it needed to be updated because it still reads like when we were sending in the SOI, you know, that we're planning on doing some of these things we have already done. And what my question was, how much we put in the background section. So for example, we did do, and I chatted with, you know, the Fort River study that got a lot of information about the piece. We had a background study of. The Wildwood site that has some, we did do a space study at the middle school on whether we can move the sixth grade up. So I thought if it's where, whether that goes in background, but it would say, you know, here's a link to this. Here's a link to this. Here's a link to that as information on what's already been done up to this date. So I just wasn't sure whether it went in here. Or went into another section. And I would volunteer to. Since I want to know some of this, I would volunteer to work on some of this background, making sure with Mike and the school committee, it gets updated. So I would be prepared to, or Dwayne and I or some, but that's when I was sort of my question was updating it to be what we've done. And some links was my question about what would go in there. Anthony, how does that work with. Yeah, I can see you're writing a note. Are we allowed to put links in the document like this? Or does it have to go as basically in an addendum, you know, or. Right. That's, I didn't know. We're at an appendix. There we go. So I don't know if MSBA has their own policy on this, but generally speaking, you wouldn't put a link because this document. Right. Might be put in a format that a link wouldn't survive, but you could spell out that I spell out the URL in full. So I don't know if MSBA has a feeling on that, but in general you would have, you can absolutely include links. I don't, I don't really think like the Fort River study would make sense as a, as an actual addendum or appendix documents, but it, but a link would make a lot of sense. Okay. So the other thing is this is a big contract for, you know, for, I mean, this is going to be a very desirable project for professional OPMs to work on. And they're going to do their own, you know, background research, you know, Google, whatever, I think making material as convenient for them as possible is great. I mean, it will help get better proposals, but I'm not sure that we need to, you know, because this is such a desirable contract, I'm not sure that we need to include everything. In fact, trying to include some of the things might actually confuse, you know, the matter. Yeah. And I probably misspoke. I did mean what you just said, Steve, you know, to try to collect this stuff in a place and can say that it's a good idea for this background, you know, this is where we have got it for them to read and review as they want to, rather than a required reading. So I've taken the liberty of assigning Kathy to section two. To background. And I would imagine you could, you might work with Dr. Morris on this or someone else. I think I'll work with Kathy on this one with the background. That's great. And I would just copy and paste what you've done Anthony into a separate document and work on it as a word document. So then we can put it back in. Right. So that all the change so that all the changes are preserved in one document. Yeah. Okay. You know, there's a reference to the failure of the project in 2016, but I don't know. I know that this will be work time. So I know what that means, but I'm not sure. Does it say somewhere else? What that failure was. It doesn't. So I cobbled this together from the statements of interest. So if there wasn't more detail in the SOI. It's not here. Okay. Yeah. Actually the SOI didn't even have the year. Yeah. No, and that's what I saw it, Steve. A lot of this is written in the, you know, we're thinking about doing a bilingual program, but at this point we've actually done one. So I, the tense is not quite right in an either more information or less information about the last time around. Yeah. Yeah. Okay. Anthony, shall we scroll? Cause I don't think I can control the scrolling. Yeah. I could give you control if you wanted it. I don't, well, it doesn't matter either way. Right now it's working. All right. So the next section is project description objectives and scope of services. So this would be. To provide specific information about the school. And list the objectives. I would suggest that maybe I would take this section and work with Dr. Morris and Rupert. I think that makes sense. You probably have the easiest access to some of that data. Okay. And this includes the Vegas notion of a timeline. I had one question on this section, Anthony. And it was a question of where something goes. We got this letter back from MSBA that gives us the enrollment cert certificate. I just was wondering where that goes. You know, like we were, we're starting out with. Two frameworks. And I didn't know whether that goes in this. It's a purely a question. When we say something about that. Yeah. It does identify here to include the current grade structure and enrollment and the MSBA agreed upon enrollment. In this section. Okay. So that's where this would go, including that projection of how many we're going to have in, in each of these great core hordes. Okay. Okay. Minimum requirements and evaluation criteria. These are already fairly laid out. There is the instruction that we should designate a specific number of points to each of these criteria. And this would also be where we would. There's no specific instruction, but this is where we would add any additional criteria. We would need like, for example, zero energy. Yeah. I don't mind taking a stab at that particular piece. Yeah. I can work with Jonathan on that. Okay. That'd be great. That's, that's four. Okay. Section four. I'll wait for you. Is it possible so. So evaluation means minimum. If you don't meet it. You can't, you don't go to, it's a fatal flop. Basically. If you do meet it, you go to the next round. Is it possible to move more things into minimum, right? Minimum requirements. Like, for example, I see evaluative criteria knowledge of. Massachusetts state building code. So to me, that would be a minimum qualification, right? But if you don't have that knowledge, you can go to the next round. So. We could, we could ask that. I mean, generally. I think it's placed in evaluation criteria because you would be. Evaluating people based on how thorough or. How good their knowledge of that is. So rather than be a checkbox, it would be something you would want to be able to weigh. This person has. Five points on there. And this person only has three. Whereas if you move it to minimum, it becomes a, a do not pass go thing. And Anthony, I think we would. It is part of editing the evaluation. We. You were saying we could essentially figure out the. The points we wanted to wait things for. So we can say things like. Yeah. So less than three years is one point, but you know, more than 10 years is. Six points that that's within our purview, correct? Yeah, that's, that is quite unusual for a Massachusetts procurement. Normally we're kind of discouraged from. Making a score sheet like that, but the MSBA, that's how the MSBA does it. So can I ask one more question? So then regarding the minimum criteria. You know, you know, you can assign points or, or weights to those. So either you're in or you're out. And so then you go. So then you started zero in the next category. Right. Got it. So then we need to go. Yeah. We need to make sure that the said project director who has met these. Minimum criteria then that we're evaluating. The depth of that. You know, the depth of that experience. Yeah. Yeah. So that's what we're doing. We're doing it. We're doing it. We're doing it. We're doing it. We're doing it on their financial capability and all that stuff. So if Steven, Jonathan, take this, will you also, you know, we have a. Meeting set up for next Wednesday and the following Wednesday, if we need it to get to as near to a full draft. Will you come back? I'm hoping you'll come back with us with tentative points. Yes. And the only thing I saw missing. Was the meeting. I was talking about the meeting. And there is an energy section. So leaving it to you, what you do there. As we talked about. In the meeting. And I have no idea how to frame this as a, and is it, is it a way. Away the OPM. Communicates with the outside world like their website techniques. You know, some. I don't know how to phrase it, but it's. Yeah. They're communication skills. And I agree that it'd be important to, to, to find a way to frame it in here. It'll be a tricky one to evaluate. Using this kind of point system. It's, it's tough. But that doesn't mean we don't try. Yeah. So it was, you know, I was thinking of, you know, the things they could show us is how have they organized past websites? You know, I don't know what they might say, but things that they've done, that would be making the work of their work accessible to the community. So I don't care how it's framed, but phrased. And I agree. Assigning points where there would be like, they've either done something interesting or they, they all look the same. That's the challenge of it, but, but in this community, it's going to be key. I mean, communication, people are already, you know, asking for, for more information. So the, the skill that these folks bring to the table will be critical. So are we still in section four? Yeah, I think it sounds like we're, we're good on that section. And when I looked at it, that was, you know, it was, you know, it was, you know, in terms of other than wording of different pieces. So. Section five is selection process and schedule. Some of this, we'd have to fill in later. Yeah. I don't know yet. Yeah. I wonder if maybe we don't assign this section at this moment. Yeah. I'm going to put my own name on it just to like maybe give some tentative dates. But. During the last meeting of our committee. You put a, Mike gave us this MSBA schedule. You know, if, if we wanted to, be on their docket, we had to be ready by X date and then, and Paul suggested, you know, working as hard as we could to aim for, I think their June date, you know, what, so I was going to be working. So, Anthony, I was just thinking working backwards. We'd have to be, we'd be telling the bitter that we're hoping to be here. Whatever. Yeah. Yes. I would, that, that is where I would start is with that, with that chart, but Mike presented. And can I just, can I review that? We, we do this draft. We have, when we get it done, it says, we have to go to legal counsel to make sure they've reviewed it. Then MSBA reviews the draft before. We put out a request, correct? And that's what they're doing at this next meeting that, that we're trying to get this into. No, I believe. Here in my head. Yeah. No, I believe that the next meeting is when they actually give us the okay to. Proceed to this step. They, I don't think they're ready. I think. I think it actually says here what it. So, so then we're actually sending our draft to them. Yeah. Okay. So yeah, at the next, at the next meeting of the board of directors, MSBA will vote to issue an invitation to the owner to conduct. The study. So. Okay. Anthony, just for, for. Kind of clarity. So who is technically putting this out for responses. Is it us as the town or is it. The MSBA. I believe it's, I believe it's us as the town. Okay. It doesn't really matter, but in my head, I believe it's us as the town. I believe it's us as the town. Like, like the instructions here about to obtain the RFS. Contact me. The instructions here were to fill in my name. So. Yeah. Section six requirements for content of response. There's not. There's not a ton of things to change here. I'm going to, I'm going to throw. I'm going to suggest that maybe we. We throw Jonathan and Steve onto this section just in case. Yeah. Yeah. I mean, that's a good. There's not a, there's not a ton here. To you. I love that type written. This is all very boilerplate. Nothing in seven or eight. Nothing here. We'll, we won't, no need to assign anyone here, but we will want to think about anything else. We want to actually attach. Yeah. Yeah. This would probably, this might also be a good place to just include. Our document repository. Maybe. Maybe here, maybe in background. And then yeah, we have statement of interest, standard contract. This is the selection form. Which. Is standard throughout the Commonwealth. Nothing to edit here. I know it well. Okay. This is really not too heavy a lift. No, not at all. And the only thing is the timeline. So do we want to target if we meet. Today is Friday and we, everyone said they could do either next Wednesday or next Thursday when I put out tentative dates, but if we're. So if Dwayne and I. Quickly convene and then we draft something or we get Mike's attention. Are we trying to get like the draft of. My ours is section background. Ready for us to look at by next week is the question. I would press for that if we can. I mean, we won't get them all done, but. I respond well to deadlines myself and. I do. Keep us on task. Okay. So that. So then do we want to say to give us one more day? Do we want to make it Thursday morning rather than Wednesday morning? I'm flexible either way on the date. Thursday. Thursday is better, but I could do either. Okay. Why don't we say. I think Thursday is better because I'm just thinking that it's Friday and. Whatever else is on Mike's plate. We want to make sure we give him some breathing room. Yeah. Oh, not to mention Dwayne and Kathy, but. You know, I'm thinking the week, the weekend's basically gone other than starting to just. Do minor edits. Yeah. Okay. Okay. And so anything you can just post that again then, right? So we won't. Take care of the posting. Thank you. Thank you, Anthony. That was that was my next question. Now that I have chairs or refreshing my memory on how postings happening. Yeah, I'll, I'll do that right after we leave here. Just so it doesn't get. Lost. And that is at 8am, right? Yeah. Jonathan, what's changed is because we have to get a zoom assigned to us. Yes. Yeah. Taking some of the responsibility off the chairs. Because. Because we can't do that. I'm not going to complain. I'm just looking back at our agenda for today. I think we've hit one, two, and really we've kind of hit three. I can't tell from my, my one attendee has, has left us. So there's no. Okay. And presumably we don't have any unanticipated items. Yeah. I did those as boilerplate just thinking, you know, that was always there. Yeah. All right. So our agenda for the next meeting then we'll, we'll be. Yeah. Similar to today's, except it will be review changes on each section from the signed. People. Yep. And then I'll include everything else. So. Is it. I guess we can. Google or whatever, but it'd be helpful to. You know, look at what other RFPs. For OPMs. Are looking like. And I can probably, I just go to the central. I can go to the central. Register or. To the school building committee itself. To the MSBA itself. But that would be helpful to. To see. I don't know, Anthony, did you have any that you were using as models or. You just took their, their template. Yeah, I just took their template. You know, everything you see here was pretty much already there from MSBA. I can. And I mean, I've looked at other towns, I looked at other towns years ago when we were starting before. I haven't looked at anything recently. And I'll do, I can do that. I'll look. And if there's something that seems reasonable, I can. One thing I remember Steve from when, and we could probably just follow up you and I on this, but when we were doing Fort River. Somewhere in the eastern part of the state, there had been recently. A zero net energy school. Yeah. That would be the one that I'd be most curious about. And how they frame. In their. Request, but I don't remember which town it was. It's coming to me. And I'm sure. The whole, but it's not. Yeah. Yeah. So then, then of course we have to agree. We're only being one person with that experience. So. And the. The other thing I was thinking East Hampton was just in the newspaper of. You know, they're consolidating all three of their elementary to one, but that must have been really recent. So I think at least seeing what kind of weights did other people put in your request. And their, their OPM has been coming to our meetings. I've noticed. Interesting. Yeah. But they're not here today. Okay. Well, Steve, you and I can connect after. That's via email or something. Yeah. Yeah. Yeah. Yeah. Could I have a motion to adjourn? I may ice. I move that we adjourn. We have a second. A second. All in favor. Yay. Yay. Thank you. Thank you, everyone. I'll be back in touch with you. Drain. Yeah. Okay. Thank you, Anthony. Thank you. Yep.