 All right, so let's get started. Welcome everyone, welcome to winter. Can be. Okay, are there public comments, right, I'm not on the agenda, Cliff, you had something? Yes, I just wanted to- Recording in progress. I just wanted to give the select board a brief update from the friends group. We have identified a carrier for insurance and we've got a good quote from them. There's a couple of questions we need them to answer, but it looks like we'll be able to move forward with securing coverage. We're gonna hold off on pulling the trigger on that until the hall is officially open because it doesn't make sense for us to pay for insurance when we're not in a position to be utilizing it. With regards to that idea of opening it, we have pretty much put the final touches on the management agreement. Probably our next meeting will be able to finalize it. However, at our most recent meeting, we discussed the possibility of having some members of the friends come and meet with the select board for the purposes of making sure we understand what the select board's expectations are of the friends so that we can be sure that we've included that in the management agreement before we put it in front of the select board again. So basically that's a long-winded way of asking if we could be on one of the future agendas to have that discussion. Okay, now I thought that the hangup of opening the upstairs for the public use was the insurance. So I think, am I remembering wrong? Well, the insurance is one part of it. We also need to formalize the management agreement and sign off on that because that being put into place then authorizes the friends to act on behalf of the town in terms of renting out the hall to people and scheduling events to occur there, non-municipal events. And obviously we wanna make sure that we have insurance that's gonna cover those non-municipal events as you learned with your meeting with the passive, the insurance that the town carries would not cover those non-municipal events. And certainly nothing that was staged by the friends. And one of the requirements for being able to obtain the insurance is that we have management agreement in place with the select board. Okay, so it's like, which comes first, the chicken or the egg? Yeah, more or less, but I mean, the sequence of events is we'd like to meet with the select board to make sure we understand your expectations so we can be sure that we've included all of that in the management agreement. Then we would have another meeting with the select board where we sit down and you've had a chance to review the management agreement and you can ask us any questions, make any changes if necessary. And then at some point sign off on that management agreement. And then the final part of that is once the management agreement is in place and formalize, then we would go ahead and flip the switch on getting the insurance. And at that point, the select board can say, okay, we're willing to open the hall up for other uses and people start booking it. Okay, so did I hear you say that you have the management agreement ready to send to us? We're pretty close. We're just cleaning up some of the language but as we were discussing it, it seems like it's been so long since we last met and discussed the management agreement with the select board. We thought it might make sense to have some members of the friends come before the select board and just make sure we're clear on what the select board's expectations are. We think we're pretty clear on it but we don't want to slow the process down by presenting a management agreement and says, well, this doesn't say anything about this or that. We thought you guys were going to be doing that. Yeah, okay. Sharon has a question. I have a suggestion. I echo Cliff's point. Hi, Cliff. I can't hear what she's saying. I'm waving at you though, there on the big screen. Where should I be speaking now? Oh, yeah. No, it sounds not working right. Cliff's going to work with RB Tech. So where's our audio coming from? I think over here. The audio and video is all in the laptop right now. You're going to have to get it. I will relay. So, Denise. Here's what I want to say, Cliff. Thank you. And I agree with the point that it's been a while since we've heard from you. Oh, I should know where to go. All right, I'm just going to keep. Just keep talking. Yeah. But we did meet with them as a whole board with several folks from the friends group and that would have been September, obviously September maybe? If memory is serving? Oh, last, yeah, this past summer? Right. So my thought is that we take a couple of us to go offline with the friends, review the minutes, remind ourselves what the issues that we raised with the friends group and represent us in a more detailed conversation with the friends group offline and then come back and say, remind us here are the three issues here, so we work them out. That's my thought. Because once we all open up the management room, there was a lot of interesting stuff in there, but the fact that we really wanted to just move it forward and I think even last time they were here, we said the point is to move this forward. There needs to be updated in a year, we'll do it. And I don't disagree with that, but I think there was enough question from everybody that I'm not sure that we're gonna capture everybody's concern by going offline. I might be more inclined to say, let's have a meeting, hear what the concerns are and then go offline. So that, because I know everybody had some, everybody was commenting on this management agreement when they brought it forward. What were they documented in the minutes? I'm not sure how well it was documented or if the friends documented it, but I know that there was a lot of comments and questions. So that's why I'm thinking maybe we set a certain amount of time so that we can all be, so we can all get re-familiarized with the document. I know I need to get. And then do the tinkering offline and bring it back. Yeah. Okay. It also was an eye to keep me to the first round relative numbers. Yeah. Because I don't think Rick and Mark were involved when we maybe did it. Well, I like this idea, Denise, because we don't want to commit. I mean, the whole work spent a lot of time just trying to rewrite the document. Right, but I think, right, spend the time. So my thought is we taking, we, if everybody commits to looking at the document before we meet, then we can flush out what the issues are and then meet offline to come up with. Okay. That makes sense. Okay. And Cliff, does Cliff remember when the last meeting was, I mean, we could all go look it up. But it's not hard to find the segment of the discussion and the videos. Or the minutes. Right, but if it wasn't all, if we just, if Katie, if the notes were kind of broad then we could watch them. Even though it felt like a long time, it might have been like half an hour. Yeah. We could watch it, see what we raised. So we're not repeating ourselves. Yeah. I just have one question for Cliff. Cliff, can you hear me? Yes. Who is the insurance company? Let me, I gotta look at their name. I can never remember their name. The underwriter is SNH. See if I can pull that up. Give me a minute. Okay. Okay, well, while you're looking that up, I think we've got a plan then going forward. Right. Okay? Yeah. Could you reiterate that for me, Denise, because they kind of have a hard time here and everything Sharon was saying. I just want to make sure I understand. Do Sharon wants to know if you remember the date you were last here with the management agreement? I believe it was October 23rd, 2020. Yeah, see it's been a while. That's why I had it long. Yeah, it's been a long time. That's why I think it might help, especially the new members. All right. I stand to kind of go through where we left off and then we can move forward. It's been a, it's hard to believe, right? I thought, if you told me it was obviously, I would, that's where I was. Okay. So I think we have a plan and we can move on so we can get started with the rest of our meeting. Are you all set, Cliff? The insurance agency is Isham Berwick Agency, Incorporated. Oh, I've heard of them. And SNH is the underwriter of the policy. They gave us a couple of different options of underwriters and looking over the overall policies that were proposed, that seemed to be the better deal. And we can certainly provide a copy to the select board if you'd like an opportunity to review that. I don't know if this thing is agenda. Yes. But that. When we get ready to roll on it, we'll want to have a copy of the policy, Cliff. Okay. So what we're saying then is to a few members of the friends will sit down with the select board at a future meeting to be determined, date to be determined. And then after that, we will come back, present you the policy. You'll all have an opportunity to review the policy and the proposed management agreement. And then we'll have another meeting to answer any final questions and hopefully sign off on it at that point. With a lot happening offline. Yeah, there's gonna be, I mean, we'll have some stuff offline. Once everybody's like Cliff, I mean, Mark and Rick have never been involved in this. So I know that probably just getting some background will help. Exactly. Okay. Okay. Thank you very much. Thank you for your time. Thank you. Take care. You're welcome. Have a good meeting. Okay. So moving forward, the warrants are circulating. Sandra, let's do the treasurer's report. Why is this document looks so weird? The document is the next document. There we go. Okay. And I think I had asked you a couple of questions today about the, about the, your report. And now I can't, I don't remember what my questions were, but I know that answered them. So do you want to run us through? Sure. This report was presented or emailed to the board early in November. And it reports on the end of October, October 31st, 2021. We are in the first third of the fiscal year. Everything is on track. We, in October, we were in the middle of tax collection as of right now, we're really coming to the end of it. We have about 300,000 outstanding at the moment and historically the town typically goes $190,000 or so in delinquencies that mostly are collected by the end of the year. So we're, we looked good in October and we continue to look good from a revenue standpoint as we sit together tonight. Expenses are on target in both general government and highway. Today we've received 200 and almost $240,000 in ARPA distributions of like amount will be distributed to the town in FY23, which we do. Now Sandra, that, that, that figure of 239, that's state in, I mean, that's the- State and county. And county? Yes. Okay. So we'll see that and we'll see a like amount in FY23, which, so sometime after July 1, 2022. Balance sheet looks good, reflects the healthy state of our revenues and expenditures to date. Delinquencies, we have one parcel outstanding from 2020, roughly $2,700 in outstanding taxes, penalties and interest. We have a temp, we've sent bills every month, the bills are not returned, the certified mail has not been picked up, the taxpayer has been seen at and around their home. And I, I leave it to the select board at this point to direct me how to proceed. This parcel means every criteria for turning the parcel over to the town's attorney for collection purposes, no payment, no agreement and no contact of any kind. And again, I remind the board that we've emailed sent regular bills and also a bill by certified mail. Note the taxpayer has not paid the 2021 taxes and it has been the attorney's practice where there is one year's delinquency and the current year is delinquent to combine both and proceed to collections. I did a little research on this taxpayer because, you know, we are all concerned for this person. This is a senior member of our community. And I did discover that in 2020, the year that is currently delinquent, that taxpayer did receive a very sizable property tax adjustment credit. However, this year there was no property tax adjustment credit. Which you mean, when you say that, do you mean a homestead exemption? You can, yes, you make, yes. Okay. So that that tax bill, which was $2,000 last year is five, as pardon me, $7,000 this year. And again, I really wonder if, if we just can't find somebody to reach out to this person, did this person file their income taxes for 2020? We don't see a property tax adjustment credit on the bill. There have been property tax adjustment credits on prior bills. You know, I do have some concern. I am not so sure that this person actually is a scoff law. There may, there actually may be other variables at work now that I've seen that tax bill and I do not see a property tax adjustment credit on it. So again, I, as your employee, I wait for directions for the board with the caveat that all criteria is meant at this point to treat this person essentially the same as other delinquent taxpayers in the past. Yeah, I think, I mean, I think we have to treat this person the same way consistently that we do everybody else. I think we've more than reached out to see, to make sure that, you know, for her well-being, you know, and she's been seen around, neighbors have seen her. I think maybe getting a letter from an attorney saying, your property is going to be, you know, going into collections might spawn some action. Is this a senior question? Yeah, it's a senior person, but. It didn't be somebody. I mean, if Jim sends a letter. Well, it's not Jim, but it's Gloria, right? Gloria, right. And nothing happens. In other words, we refer to counsel. Do they have, what if this person, not accomplishing, you know, they've lost, they're not. She's been seen walking. I don't think they've become seen. I always something like that now that I've done it. I don't think we've had that issue before, but I know that she's been seen taking locks on various roads around town. And Sandra, you said the certified mail, I heard, but this might not be right. It wasn't picked up? Correct, it was not picked up. And it was in play during the time that this person was seen in and around her home and in and around town. One thing the board should be aware of is up to the time that we turn a parcel over to the tax collection attorney, in this case, Gloria Rice. Taxpayers can negotiate with me. They can communicate with me and I with the board and we can work out a payment plan. But once that parcel goes to the attorney, that ability is terminated. The attorney, there's an instant, I believe it's an 8% attorney's fee and then cost for certified mail, publication in the newspaper and so forth, that is added to that bill, at which point the only option for the taxpayer is to pay directly to the attorney. One, there's no further negotiation with the town. That is foreclosed once it's turned over. So it's really, it's a step that once we do it, we cannot turn back from it. I do what I just wanted to ask you. I just wanna make sure that we, you know, if we're gonna go knock on the door of this person and this, that and the other thing, then that means that's as a precedent for doing it for others. I think the neighbors have checked on her because I asked them to and they reported back that she's there and she appears to be fine. So I don't think we can keep putting this off. Sadly, I think we have to take some action but we'll have to put it on another agenda to do so. It's not, because the fact that it's a report here, that's not sufficient. Right, when was the last time, Sandra, when was the last time that we sent a property to Gloria? Last year? We had one last year. And was it sold? It was sold. And now for the, right, and that property was a habitual, but not a primary residence, if I remember it. I think that was a primary residence. It was also. All right, so let's not discuss it twice. Let's agenda it, isn't it? Right, so anything else in your report? So Sandra, you're hearing that we do one on agenda, okay? Yeah, I think she should. We're gonna put it on a future, we're gonna put it on a future agenda to, for the board to make the decision. Okay? Yep. So highway, everything there looks good. Highways and again, highway is in great shape. They have over $120,000 in their capital equipment fund, which hopefully will provide a nice base for going forward and planning future purchases. I think this is probably one of the first opportunities that they've had to have that kind of money for planning purposes. And I know the board is working, Rick is working with them now to make the best use of it. Right. You're talking about taking $40,000 out of there, there's the email for the 120, if I understood that correctly, to make a payment, one of the- The West Star. The West Star truck. So okay. The question I'd have in that is we will be buying, we need to be buying a new truck, or we need to be replacing a truck, or we're at that seven year warranty point starting in October. So we'll need, and then- Well, you need to budget for it, we need to put it on the town in the morning. Right. We wanna make sure- Right. And then we wanna be beginning to discuss that greater replacement as well. Right. Right. And that would be part of our, when we do our budget stuff. That's right. Yeah. Okay. Now we're just gonna be pulling some numbers together. Okay. I'm moving on. Just a quick one. I hear you talking about the greater that greater was purchased with the state of Vermont, capital equipment loan at 2%. Once that's paid in full, and I do believe that the FY22 payment pays it in full, you will be eligible to reapply to that fund for that loan at that rate, which is still lower than all the rates that we have at the moment. So something to keep in mind. What does that FY22, whether that happened in July or what? That it would happen before June 30th, 2022. I don't know the exact payment date. Okay. That's good to know. Yeah. Okay. I'm just looking to see if there's anybody have any other comments on our questions on the Treasure Delinquent Tax Collector Report. Tax that you said it sounds like taxes are coming in tax payments. Yes, they are. The deadline is November 15th, so it's gone by. Right. So you have your seven day grace period that ended today. Our town attorney has advised us that we must accept envelopes postmarked of today's tape. So our final deadline will be sometime next week when the last of the postmarked tax checks comes in. Okay. Very good. Anything else to look for? All right, if not, we'll move on to the audit report. And I had, I sent Fred several questions that I had. I read the entire report. It was so exciting to read the entire report. I think someone does. I thought I was the only one. I'm glad. And you saw that I had, I sent you a list of my questions. And then the, I guess maybe the thing to do is to see if you wanna just give us kind of an overview, a brief overview of your, of the audit and go from there. So I said, I'm gonna do that. And then I can go through your question. Okay. And then see if there's any other questions. So this is the regular audit that gets done every year under state statute. It is an audit done in accordance with government auditing standards, which is more strict than regular auditing standards for private companies. What it requires is two letters, two reports. One is the opinion on the financial statements and it adds in a report on compliance and internal control, which is at the back of the audit report, but that's part of an audit in accordance with government auditing standards. Other than those two letters, the rest of the statements are yours. It's your records, your notes. And we give you our opinion on whether those are in accordance with the standards. So on page two is our opinion. There are two qualifications both related to the cemetery fund. One is that the investments are carried at market value. Everything else that you do is carried at cost. And so that was... I'm sorry, you're talking about page two of... The audit report. One of the letters dated October 13th, the letter bound in with the financial statements. You mean in with the report? Correct, yes. Page two of that, yep. Yeah, and that was one of my questions to you. Yep, and the second one is that as far as we can tell, there has been not any tracking of the amount of perpetual care funds that it's received over the years. Or even if there are perpetual care funds. And so typically when lots are sold, there is a certain portion of the sale proceeds that must be maintained in perpetuity. And where only the income can be spent on the maintenance of the cemeteries. That number is not available, at least when we tried to get it. And so the total is fine. We just don't know the mix of those fund balances between how much is perpetual care versus how much is committed or restricted or assigned. So we just need some homework to be done to get that breakdown, if any. Right, and if you, the letters, here's these letters that you had, there was quite, you know, there was a paragraph about the cemetery fund. I did send to the cemetery commission and to the trustees. The trustees have done a good job in helping the cemetery commission get their finances back on track. Yeah. They may be able to help with this piece as well. Yeah. Because my, one of my questions to you was, they don't, I mean, you audit the cemetery funds, the cemetery funds are a separate budget from the select board budget. The cemetery commissioners are elected, but they don't necessarily, if we didn't send them this, they wouldn't know what you found, right? Correct, although we've discussed it with them. And so we've been doing this audit. Yeah, we've had communications, Sandra and myself and the, at least eight commissioner, I believe, Sandra. I don't know if it was a... Well, I was, Rod Buck, the trustee, is who we had communication with. Yeah. Okay. So the answer to the question is the, all audits are addressed to the legislative body of the entity. And they are part of the legal entity being the town of Calis. And so we, while we address the report to you, it's certainly shareable to anybody who had a fact. So, we encourage you to send them a copy with our suggestions as it is to any taxpayer or actually anybody, it's public information once it's released to you. So it's certainly shareable. Yeah, it is public information. Yeah, and they have received it. And I told them that we were meeting tonight in case they wanted to zoom in, but all right, so we've covered the bases with that. So that's where we're at. Yeah, and so then at the bottom, what we say is that, so that just affects that fund really. And then, but what you have is a clean unmodified opinion on your general fund, your highway fund and everything else, all the aggregate remaining information. And so it's really just that one fund. Okay. Can, before we leave the cemetery fund tonight, hi friends, this is Sharon Winn. So you mentioned there's some homework to be done and you've made your recommendation. Yes. So I'm sorry, I'm not seeing the recommendation is it in this letter? And I'm just not seeing it. Well, there's, to clarify, we have this letter with a schedule of recommendations being in June 30th, 2021. Is that the same as what's in the bound in the report? I'm sorry, I can't quite hear, but there's a separate letter of recommendations that was issued as well. And someone asked about that. That is the five page letter. And all of our reports have to be dated as of the same day that what's called a representational letter was signed by Sandra, where she accepts responsibility for the financial statements. And at that point, our standards indicate that regardless of when we send the letters, they all have to be dated that same day. But it is dated at the top June 30th, 2021, correct. That's the October 13th letter, Fred. Yes, correct. Yes. There's two letters dated October 13th, which is so weird, they didn't get to the town office until today. But okay, but what I'm still... It has a recommendation, Sharon, that's why I'm saying. But that one, when you have this... It says, we recommend it to the town, you, wife, the general. Oh, hang on, okay, here's my disconnect. I thought it would be a different thing. No. No, there's two different letters at same date. And it says on the last page under, there's a whole pair of, two paragraphs about the cemetery phone. Okay. So those are the recommendations. I was in the wrong document. Sorry for that. That's okay, yep. All right. So, Denise, do you want me to simply go through your questions now or? Sure, sure. Okay. I don't know if I put those in the... Good. It's in the folder? Yeah. So, one of your questions... Yeah, one of your questions related to fund balance. And if you look on exhibit C on page six, you'll see... And that's the bound report? Everything that I'm talking about now is the bound report. So the only letter, the only ones I'm talking about at this point is the bound report. Okay. So on page six of the bound report, all your... Every amount that you've mentioned in looking at those is in on that page. And there's different components to fund balance and every fund has their own fund balance. So if you're looking at the general fund, the bottom of the first column, you're gonna see that it has some committed fund balance and unassigned fund balance of 435,000 and a total fund balance of 450. And then other funds have various fund balances. So when you were looking at some of the schedules, what you were seeing was some of the discrete funds, but all the numbers you mentioned in your number two all show up on this exhibit C. Okay. So I see the... I still, okay. So... So the four? Okay, so we... Okay, 416 is over here on the right-hand column. Yep. And aren't you sorry that I really read this whole thing? No, it's good. I'm happy someone did. So... Okay. All right. That answers my question. Thank you. Okay. And so they're just different levels of restrictions on those funds. So some of them, if it's restricted fund, that means that some outside party has said you can only use the money for this particular purpose. And that's typically gonna be through a grant contract or a donation. Committed means that the voters, the voters through the budget process have approved moving money to specific funds. And therefore... Like the reserve fund? Yeah. Like a reserve fund? Exactly. And the only way that the select board could do something different would be to go back to the voters on those. Got it. The assigned funds are simply money that the select board has control over. And they've earmarked them for certain things. And so one of your questions is related to the Curtis Pond Dam. That is a fund in your general ledger. But it is only assigned money and so can you spend it for that? Sure. But you could also spend it on anything you want. That's money that's at the discretion of the select board. You could leave it there. You could move it back tonight. You could change the assignment to something totally different. That's totally under the control of the select board. Because that's an assigned fund. It's interesting because I thought that money just kind of poof was gone. So I was really interested... It could only be gone with the select board making a motion to make it be gone. Once a fund gets set up, it's there forever until the select board says, move that money back and close that fund or do something else. Or we spend it on Curtis Pond Dam stuff. Yes, absolutely. Yep. All right. You ask about why we talk about the Salt Waste District and East Montpellier Fire District on page 25. And if you've noticed the title of one of the notes is Commitments and Contingencies. And so all we're saying, and it's just a very short sentence on the Salt Waste District is that you're a member. And if there were any deficits or over expenditures there, they can special assess you. And so it's simply letting readers know that the town of Calis as it is here, but if there was something that happened the Senator wants the Salt Waste District, they could assess you for any shortfalls, lawsuits, environmental issues. So you're a member and as a member, they have that right. So it's just a warning. It doesn't mean there's anything wrong. It's a standard warning. Just it's in pretty much every audit. The East Montpellier Fire District relates because you have an agreement and you're liable for a portion of the debt. And so that's simply explaining your relationship with them, with the volunteer fire department and your commitments you've made to reimburse them for the debt over the next few years. So they're really just explaining that we've got some things out there that are either possible or in East Montpellier's fire department case an actual agreement to make these payments. So it's just disclosing that. And then I think we already talked about the letter. I think it was just, we got that letter to you once, yeah. So I think the recommendation letter was sent earlier. We sent a PDF of that, I think on the 16th. No, that's actually the audit committee letter. I think the recommendation letter was sent even earlier and a PDF on the 9th. And then the hard copies, why they got there today, I don't know, they were mailed back then. The mail's been slow. Yeah, so that's why I think. See the problem with the letters, Fred, is that they both say October 13th, 2021 and they sort of start out the same. It doesn't say what the letters are for. If it said like in Ray recommendations and this letter is this and this letter is that, then we wouldn't be so confused. Yeah, you're not the first one to ask that. So these are standard letters, but we've had others ask us to put titles on them and we could certainly do that. So one is a letter of recommendation. Yeah, the five page letter is a letter of recommendations. And we've talked about that a little bit. And the four page letter is kind of a closeout letter to the board that basically tells you how the audit went. And what it says is that we were cooperated with fully, we weren't coerced in any way. We were provided all the information we asked for. We were given free and unfredded access to anyone. Access to anyone we wanted to talk to and your staff was ready for us to be live. So we got it on this one. Okay, that's a good question. And we're signing the board to be able to do that. That's basically what that four page letter says. Okay, Mark has a question. I'm talking about the recommendation. I guess, multi-part question. Can you tell us where you're working? Yeah, I'm looking at the final three pages of the letter that contains three pages of recommendations. It recommends that we have a fraud policy. It recommends we do a fraud risk assessment. It recommends documentation of internal control systems and an investment in banking policy as well as changes to the cemetery fund. Mike, I have two questions. One is, has this been discussed with the treasurer or the town staff and what's their reaction? This seems to me to be a good bit of work. Second is, I'm not sure, when I look at the documentation of the internal control system, it seems to overlap completely with the fraud policy and the fraud risk assessment. And then the third is, if we don't have them and we feel wrong with the ought to, do you have sample policies we could use? Templates. I think VLCT probably has templates. Yeah, they do. VLCT has sample policies on their website through the MAC Municipal Assistance Center, and they're good policies. You can start with them and tailor them to you, but they are good policies, but they expect you to look at them and make sure that they're not one size fit all, but they were a good start. So on a fraud policy, for instance, you need to decide how you want to tailor that to the town. That's an important one, and I hope you never have to use it, frankly, but what it does is that it lets everybody know, what do we do if we either have it or we have suspicions of it? How do we protect both the accused and the accuser? Who do they go to? Who's the impartial? What do we do? It's just one of those things that I said, it's just, we hope you never need to use it, but it's, and the VLCT has a good model policy. You just want to make sure you agree with who they think you might want to go to. You could be a town attorney, could be the chair of the select board, could be, you can choose that. And then the next step ultimately becomes, if it does happen, it's gonna be attorney and law enforcement, but again, I hope you never need it. And I think we've talked about doing a fraud policy, so this is not new. Well, the question is, all of these policies, I understand the question is, who's good? Is this staff for us? Well, I think Sandra would work on the policies regarding fraud, investments, those kinds of things. Internal controls, because that falls under the treasurer duties. So we would ask Sandra to draft these and then bring them to us. Right, and she can get templates off of VLCT's website. Great. I'm actually, I had all of those same questions, Mark, so thank you for raising them. I'm actually really happy to see these recommendations. Years ago, we noted in the context of, I guess since the more colloquial on it, the lack of weather term. We have a lot of, we have, in most areas, we had good practices and we were meeting the practice expectations of the VLCT checklist. Does she remember this conversation from? Yeah, and we reviewed that checklist. Right, but we didn't have the policies that wrapped around the practices. We had good practices, but no policy that ensured sustainability of those practices. And I think that translates to what we're now getting as a recommendation. No, I think it's, I think they're good recommendations. Do we need to affirmatively ask Sandra to work on drafting these and bring them back or is that something Sandra's just gonna do as a result of the audit? I think Sandra will, you can speak for yourself, Sandra, but I think based on the audit that it seems to me that you would be taking this to heart and look at doing, you know, not to bite everything all at the same time, but one at a time to bring them, you know, up to the board. And I wanna say, yes, if the answer is yes, thank you, Sandra, but also we should acknowledge it's not Sandra's shortcoming, we don't have these policies. It's our, and at other times when the questions come up, I do remember a sentiment that, you know, as long as we have good practices who need the policies, but it's greatly time to change. And Sandra, thank you for being here at the time that the conversation is changing and we're ready to get a policy in place. Thank you. Yeah, no, this is not a fault of Sandra's, we just haven't really focused in and directed that we need these policies. Well, it's not a fault, it's an evolution. Right, it's evolving. Right, everything is evolving every day, right? Right. Everything in governments, especially locally, is evolving weekly, if not daily. So one thing we should remember is that within the bottle, I think we mentioned it is a matter of fact that we're just like that, so we've bought up the funds and control it. And what you'll see in there is that we have no military weaknesses in order for our permissions to control control, so that's a point in order to control it. So what that means is that, what we're talking about here is that we've been talking about regulations, now we're talking about the law of control regulations. Right. So even the one that talks about documentation, we're not saying change your control, we're sending documents. Right, yeah, we get that wrong. Right, so it's a clean up, so make sure that you understand that. And then the rest of the policies that may be, you know, for everybody in these communities. Well, it's just everything coming together. Exactly. Right. Exactly. So I don't know, you, basically, in my company, you get into a lot of cool moments called sending the documents off. That doesn't mean that a federal state might not have a lot of money. If they do, it's out of these policies that are required. Yeah. So the documentation of control systems, one of the things that the federal government has indicated is required, even for guidance, so that I sincerely doubt that they can get a visit because they've got their hands full. But it doesn't mean you should at least think about getting it. And at some point, and somebody's right, it's a big problem. Yeah. This is when it's going to take some time. Right. And that is the prioritize a little bit. And that's something that can be a joint effort between treasure and slight order in terms of what things we want to tackle first. Right. Yeah, we did. Some of them, yeah, some of them are pretty straightforward. But the flag policy, that will take a while. Once you get a lot of policy, this other circle takes some time. And some people need some money, like one through the other, and so on. Right. They're a separate elected board, and they may not want to do something like that. And these are recommendations that we're going to have to do. Right. So point of clarification, we could ask a town meeting that the voters of the town make these changes by vote, right? Which changes? The changes to shift the earnings from the cemetery investments into the general fund. I don't know that. Well, I mean there is, I don't think we can, I don't think it would be appropriate for us to, you know. We can't. We can't. The select board, we don't have authority over them. Right, no, we cannot. Okay, right. So I would suggest that maybe the select board be with a cemetery commission and discuss, we're putting something in place that follows this recommendation. It may need a vote of the town's folks to make that adjustment. Well, it would be good to hear from the trustees because they have, I don't know if you were hearing when they were talking about it, the trustees have met with the cemetery commission to talk to them about the problem. Yeah, I think we're just coming up, okay. No. Wait, so what was? We don't know what the outcome was. We haven't heard that. Okay. Sharon was just going to say something. Well, I think I have a question. Yeah, my question is how deeply do you look into various commissions that we have, you know, for compliance with federal, say federal record keeping and things like that, that would be tied to utilization of funds. You mean grants? Yeah, grants. Yeah, does that, did you get that deep into the audit? I think it would be clearly the state of the national statement, so there were arctic grants and people got to go to grants that are very specific test cases we made for the big-time agency, but the cemetery commission really just has the responsibility for, we know all the funds that are in that fund are being specifically for the city, so this appears that way. Yeah, I think that's not really the question. The question is, is we have several grants out there and do you audit the various boards, committees, commissions, grants, whether they're complying with the grant requirements? No. That's your response. Only if the non-compliance would cause the funding to be done, I'm sure a lot of money may have to be returned. Yeah, so that's not really in here. I think, I know, once you guys are getting done, that's not really a lot of money. That's not really a grant requirement. That's enough. Yeah, that's enough. If there were any grants that we thought were high-risk, we would certainly look at them and test them once. Okay. Good, okay. I know, would you have any grants that are high-risk like that? Okay, all right. The only thing I would say is, Sandra, congratulations on a clean audit. Yeah. Beautiful. Okay. Well done. We knew she would be very cooperative, so that's not a surprise. May I say, just a point of clarification on the cemetery funds, beginning the FY23, the trustees have suggested to the Cemetery Commission that they take 4% of the earnings or of the balance of the fund, which on October 31st, and apply that to the anticipated cemetery budget. So there would be essentially a check written from the T-Rome Price Account and that we are expecting about $9,400 to be written to the Cemetery Commission for Operating Costs. The trigger for that was for the fund to reach that $200,000, pardon me, the $200,000 mark, which it did this year. So we have sent the Cemetery Commission a request for their FY23 budget, instructed them that after they have constructed their budget to apply $9,400, which will be placed into their fund from the T-Rome Price Account and hopefully that relieves the taxpayers of a significant amount of money at budget time. Right, so it will reduce their budget request for FY23 basically, right? We hope, that's the idea. So we're hoping they don't increase their budget by $9,400. Do we have accountability here to follow up with the Cemetery Commission in particular around, I mean, I wanna start asking questions about how they are going to do the forensics and identify perpetual care funds, but do we have, I mean, do we think it's our job to kinda check in with them and say, hey, you guys had some actions to take? Sandra? I don't think it's literally required because this is a recommendation, it's not a finding a deficiency, but good practice and say that we should ask the cemetery fund to respond to this with a permanent proposal. Well, exactly, we don't oversee it. And that's kind of my, the spirit of my question is, maybe collegially offline rather than. Well, they were sent all of the documentation so they know that we're aware, I'm assuming that Rod or somebody will, we'll get back to us, but it is their turf. Yeah, okay. To you, Aura. To you, Aura. All right, are we done with the thoughts? We can move on, we're way off, we're way off. We are, well, yeah, thank you for the time. Thank you. Thank you very much, Fred, well done, Sandra, thank you. I got it. Some move. Second. Second, all those in favor, please say aye. Any opposed, hearing none. Thank you, thank you. All right, thank you very much. Thank you, Fred. Thank you, Fred. Thank you. Okay, Alfred, you're up. You can, if you want, why don't you bring a chair around over here? Because there's something wrong with the owl, so it's just checking it out. So we're not gonna get into trying to figure out what the problem is. Got shot during the night season. He's got a, he's got a bend, bend to believe. And Steve, or anybody on Zoom who wants some snacks? Steve, Orca, Alfred, all right. So take it away, give us an update. So first up is the hiring, so I had an interview on Saturday morning, one of the applicants went really well, William Preston was as he plays it he's qualified for the position. There are a couple of hiccups, one being that he can't start until mid-January. Because of his pre-employment obligations, his daughter is having an operation, which no one needs to be there for. So it went that, what's it sent to? No, it did. The junior, the junior, I think he's worth waiting for. You got a lot of fuel, you know what you need. Yes. But they were going to have a contingency plan. We did? Oh, that's coming soon. Sorry, Alfred, sorry, it was good to be here. Oh! Control yourself. So with that, he has one request. And I think it's a no-brainer, but I need to run it by the board. He is proposing to forfeit the sign of bonus then trade for two weeks vacation to start. He knocks two weeks of paid vacation to start. Right now, a new employee won't get anything. I think he works for six months a year. He does it a year or so. It's a year. It's a quarter of a year. So does that mean he wants to come on payroll two weeks early, perhaps be eligible for help? No, he's not going to be able to take two weeks of vacation this summer. The first one? That's a good point. In the summer. Okay. Because the way it's set right now is he won't get any vacation time until he's served a year. So if he started in January, you wouldn't get vacation time for the fall. It's fall or January. So he's got a house to move. He's got, you know, and he's really okay. He's reasonable to use. So he wants to have some time. And if you look at the numbers, we're offering him a $2,000 sign-on bonus. Two weeks of paid vacation is maybe half of that or less. Yeah. No, I think we could make that a condition of employment when we do have a letter. Say, we understand you have agreed to work with the bonus in place of, at the discretion of the road commissioners scheduling use or something like that. Right. Which would follow under the same criteria that everybody follows. Right. Right. They have to get it approved by me before. Right. Yeah. I don't have any problem. I'm not sure how much we should. I think we should put a letter together once this gets all nailed down. Yeah. That's what I mean. In terms of the hire. Yeah. So it's clear. That's what I, you might not hear me. That's what I'm saying. Yeah. Did you need that? No. And I think also to just say out loud, this is something and a request that we would handle on a case-by-case basis. We are not changing our policy. We're not presenting. We're not setting any precedent. Right. So we could get by the applicants that we're definitely interested in that sign-on. Right. Right. Well, that was all I guess. Yeah. That's definitely a case-by-case procedure. Yeah. I think we could do that. We'll just do a, or I have a letter that we've used before that we can just change. Yeah. And it would be after serving a full six months similar to getting the bonus. Right. Prohibition. Yeah. Whatever. What are the bonus? The bonus was 500 after the first 30 days of, I sent you guys a draft. Yeah, yeah. That's the thing. But, OK. All right. What else? Do we want to make a motion? We need a motion. No. It's his discretion. It's his discretion. OK. It'll be in a minute. OK. So I'm going to bring that information back to him and make sure that he lives in town. He lives in Pennsylvania. Oh, he's the one who's moved. Oh, wow. He's relocated. Of the two applicants that I had to choose from, he was, by far, the best. Yeah. And the other one I'm holding off on for now. And did you mention you might have another temporary to help out in the meantime? I do. Have you got a definite confirm that today? So that's something you can say on the record now, then? Yeah. That you've got a temporary? Oh, man, it was a phone conversation with him writing. But it's a fellow that's worked for us in the past, man. He's good. He is very good. He knows our roads. You want to say his name? You want to say his name is for the record? Dana Hoppe. Yeah. You remember Dana, right? Yeah. So he was changing his appointment and wants to come and help us. Great. Because that'll help with Ed won't have to work so much. That will help you. What I'm figuring is that I can use those two as part-timers to sort of cut temporary hard time to hold us over until January. OK. Hey, Alfred, you mentioned you had a second candidate for the recording on hold. This meeting is being recorded. So I didn't really say hold. I said I'm still a little confidant. OK. So my point is the meeting is being recorded and available to the public really quickly. So you might want to have a conversation that you need to have with him. Yeah. For her. I mean, I'm not good. Because you want to be in that. Yes. Well, the majority is still out. I haven't completely decided on that. Yeah. You just wanted that person to hear you that. I mean, not the woman at all. I won't get in touch with him. No, that was it. Well, that's great news. And there's a lot of good news after all that went through. And there's tons of, it's like everywhere you look, towns are looking for somebody. So maybe we have something good here in Dallas. People are looking for somebody. Oh, no. Oh, no. I know the answer. I've seen the answer. Wait, what did you say? Woodbury. Woodbury is looking for a full-time person. Did Venice probably help someone? I guess I'm worried about maybe. Did you ask the other question? Did you ask them where they saw him? Or where they see him? Well, one was from Forest Forum. OK. Good. So that worked. Yeah. Yeah. Yeah, I think it was one of the bordering forums that Barbara had. Posted it. Posted it. Yeah. You get a lot of these folks from Forest Forum for all kinds of stuff that you post everywhere. Yeah. So moving forward with that. OK. So I had done that draft forum thinking that you might need it. Yeah. But why don't we postpone talking about the forum until the next meeting? Do you have time to look at it? The board has time to look at it. They just sent it around today. Yeah. The forum will find me. OK. Now, the big question. Contingency plan. When are you meeting with Rick to look at or want me to start typing? Well, Rick and I are going to be scheduled. We're going to be meeting soon. We're going to start on the budget stuff and whatnot. So we probably do that. Yeah. I think the next phase for us, especially when we're hiring here is what we want to keep an eye on. I don't want to use a contingency program down in the staff. Whatever reason that is. And so part of this is in kind of the radio type planning. I think that's probably the biggest challenge for us as a minimum wage. Right. OK. So we've got December 13 meeting. I will put up a schedule for you guys to present an updated contingency plan that gives you at least two weeks. Yeah. Is that working? Yeah, I think so. I just want to keep that in mind. I think too this is going to be, there's going to be a lot of work. Right. And I think the contingency plan is going to make the winter operations plan probably need some amending. I think the kind of contingency plan and the operations plan I think go hand in hand. Oh, they do. Yeah. Well, there's going to have to be a supplemental. There's going to have to be basically talked about in the plan. Right. OK. So you guys will make sure that they connect. Yeah. First thing to do is figure out what we really want to do. Second is to adjust the plan to accommodate that. OK. That makes sense. I think it would like to be until we get out for any way of budget, so we'll probably hand it through some time. OK. Anything else, or should we move on to Kent Hill? Grace, are you here? Grace? Do you have anything? Hi, I'm here. OK. Just let me check. Do you have anything else? Well, I was just going to give you an update on the trucks. The truck approaches. Oh, I was wondering. I asked for it that day. Yeah. Isn't it December? Yeah. That's where I keep hearing is in December. The town that we're buying the spare truck from, their new truck is in, and it's at the body shop, where the body is on. So, but the new mine is set back, and I don't know that it's set back, is that that company, TENCO, has just decided to move out of central Vermont. He's going to go to New Hampshire. Come to wait until they're done with this other town. Too late. They've already sent their guys home. The company that is doing the body work. For the new truck, which the town is, that place is moving. So, that's going to delay that work. That's going to delay us. Well, it might. It might not. If it's already been scheduled, they're just going to move that truck and all the equipment to the new facility and start building it. So, I tried to get a more accurate update today by talking to the dealership that I'm buying the truck through. But he, all he knew is that he'd done his part, which is supply the cabin chassis. So, stay tuned on that. But I am still planning on December. I just planned. Okay, we shall see. So, the mileage on that truck is climbing, right? And we had a contingency of maximizing the mileage or there was some kind of, I can't remember exactly how we addressed that. I thought we were going to be, would it be a charge for? Over a certain amount of miles we've been on. You were a mile a mile? Yeah, I think that's, right. And that would be through the dealership. Charlie Boyce is the dealership. The one that you're buying it from? Right. Right. So, we're not buying it directly from the town? No. So, there's a passenger fee or paying an extra fee? No. I mean, it's, it's between valuing the truck when he sent the trade. Oh, okay. In the trade, right? You know, we're, we're buying that trade. Okay, that's how we originally found out. Okay. So, the purchases between Callis and Charlie Boyce trucks on it. Okay. So, any problem with that truck? It's going to be? I'll go back to Charlie. With Chalmers, right? Okay. Right. That makes sense. To me. So, Charlie Boyce, say Charlie Boyce got the truck tomorrow. Are they going to go through the truck? They, do anything? The rule was that it would be freshly sticked. They're not changing the oil or the fluids or... I don't believe that would be part of the deal. All right. So, we, the undercoating and sandblasting, do you agree with that something? So, we had talked about, you know, obviously it's not going to be that, I don't know if it's going to be possible. Right. We was on the road this winter, but we got to get that undercoated. I mean, it was showing rust the year, well, the day before last spring. Yeah. So, the thinner metal components were really starting to rust, and it was just under, chassis was just starting to, right, flakes. So, the best time to do that would be in the spring after it's dry, and our roads are drying up. Right. Right. And properly, and really do it. Because to be quite honest, once that truck lands here, it's going to be on the road. No, at that time. I just don't understand. Yeah. So, as long as we plan, we plan that I have to line this to do it in the spring. I know for a little while, could I just ask for a one minute description, what is this truck? It's a 10-wheel, Western star, plow dump truck. Okay. Thank you. And it's from Playsays Hour Now Spare, which is a great deal of older. Yeah. Okay. And it's one year again? It's 2014. 2014. Okay. Great. Thank you. So, it's five years newer than our NASCAR. Yeah. Right. So, even with that, I have sold that truck with contingency that it stays until we get our cars. So, the guy is doing me. That's given me a deposit. We have another contract together. So, the truck will stay with us until we get it until we get ours. What are we getting for that truck? We are getting 15,000. The dealer offered us 13,000. So, I advertised it. I put it out. It's good to see if we could sell it outright. And I found somebody that's going to give us $2,000 more than the dealer. And he's willing to set on it until it's ready to get rid of it. Good. Very good. And this is just something I saw in the app? Yes. Awesome. Yeah. I know it also. He's a blogger. He lives in Woodbury. So, I'm going to quit and sell it myself. But, yeah, he needs a truck. There you go. Got a truck coming. All right. Moving right along. Anything else? Or can we talk about Ken Hill? No, I'm good. Okay. Grace? Can you hear me? Yes. Can you hear us? Yes. Okay. Here's the spreadsheets. That. Grace sent. Would you like to explain? Would you like to expand? Yes. I can't. I can't see anything yet. We're having technical difficulties. So you may not. Yeah. I'll just go. Spreadsheets that you send are called up online. Great. So, yeah. I'll just give you a little rundown. So I've been working on the brick building resilient infrastructure and communities FEMA grant application for. The Kent Hill road culvert. As a reminder, this would be a scoping study to evaluate alternatives for the culvert that goes under Peck and Brooke. I've developed a draft budget and a draft schedule based on conversations with Roy Schiff over at SLR consulting. Who's familiar with the 2016 study in that information. So the spreadsheets I sent over are the draft budget and the draft schedule. So the budget. I think the estimate is around 40, 41,000. All things encompassed. And then the project management costs are capped by FEMA at 5%. So they would be. Let me just bring that up. They would be. 1900. And that would be the cost for CVRPC to administer this. This grant. That's the little chart that there's a little box. It's green. It says project management. Yep. Yeah. And then so the grand total would be 41, 900. And the cost share for callous would be 10,479. And I had a conversation with Rick earlier today about this and gave him the rundown. And. Rick, I did confirm with the EM that for the cost share. Callous can do in kind. Or cash match. And there's no limit. There's no limit on that. Great. That's good news. Yeah. So I sent Rick over a draft. Word copy of the application just because it's easier to review and word versus. In the FEMA online. Grant portal, which is hard to navigate. But I have a solid draft. And I was thinking. It's due to, it's due to the state. It's due to the state on December 17th. So I was thinking, Rick and I were thinking at the December 13th select board meeting, I could present the final application and then get the go ahead to submit it. So can we go ahead and put that on the agenda? Yep. How much time do you think for that grace? I don't think much time. I mean, it won't take me long. Probably like 10, 15 minutes. All right. Yeah. And this is called the brick application. Yes. Brick. Brick like without the K. Yeah. Without the K. Yeah. Okay. You got it. Yeah, that's, that's all I got. If Denise, if you want to see a copy of the application, I'm happy to send it on to you too. Okay. Just let's run through the rough timelines. Yeah, just quickly. Sorry. What did Rick say? We're looking for a go through the rough timeline. Based on. When. Assuming this goes in. Oh yeah. Yeah. So. Yeah. So it's due. It's due to the state December 17th. The state combines all of the applications and then submits it to FEMA by the end of January, 2022. Ideally. We would hear back from FEMA by August 2022. That is not set in stone, but that's the optimistic timeline. So with that, you would probably get a grant award by September 2022. And that's when the project would kick off. And then the RPC would coordinate the process of getting a consultant to do the scoping study. And then continue through fall 2022, winter 2023 spring. And then the schedule has, has the project ending in July 2023. So about a year ish. Yeah, it's a long process. Yes. Yep. Yeah. And then the final result would be. Concept design for the preferred alternative. And then ideally the town could apply for a future grant for. Final design or implementation. So what. So what we're talking about right now, this application is just the scoping study. Okay. Yes. So this doesn't even involve a timeline for. When the actual work would take place. No. Construction. That's what. Yeah. All right. This is necessary. Oh yeah. Very good. Anything else on this? No. Thank you. Great. Thank you so much. Great answers today. Yeah. Yeah. Happy. Happy. Thank you. You too. Okay. Next up is just a. Let's see now what's going on. Yeah. And they're contemplating. Closing the road off. For a period of time. Five to six 30. And I guess the authority for doing that comes from the road commissioner. And you would supply them with. You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, You know, I guess supply them with. Comes and signs and all that, And they would post it. On the front porch form. What do folks know that that's been, You're going to happen? Have you talked to him, Oh, Beethoven. Well, You should have heard about it Because V written On that. And I think I said, That's great. I said an email and included you in the email about what we've been conversating about the road the crossing there the right way now this was about the old West Church like offered in the CD okay well now you know okay well Toby says it's your jurisdiction to decide whether they can close the road because they wanted to know I did I did see that but I again I thought it was about the water line across that right this is not that this is the old West Church I was not aware of what's church but I'm just saying if I'm looking at an email as to what I need to be clear on which project there's three well they're supposed to contact you the old West Church people okay if this is going to take place they don't even know for Christmas Eve right so I know in the past there's been lots of problems there with vehicles yeah it's great but I mean I've had times where I can't get a contract to there because people are on the side of the road that you can't you know right yeah so close again this is not against it against the idea well they know they know they have to be you know has to be labeled in good shape so that people know fire fire department right it's after hours so buses so the bottom line is they need to contact you we don't have a town permit to ask for permission to close the road so the question is the questions are what segment of the road is going to be cordoned off or wherever they are parked differently okay so the whole roads have to rep local residents so but they're going to be well my question concern is that they're going to be having a service outside and reason to close the road is because they're gonna be people spilling onto the road then I would expect that they're gonna be parking further down the road than is normally is the norm and I don't know if that's gonna shift the neighborhood tolerance of that parking now moving down in front of their houses so they probably should be obviously there will be a close that's right if you close if you literally close the whole road then you just walking when I say the whole road you have to have people have to wait to turn around you can't just go halfway through the road that we got a road closure with no place for them to turn right because you know there are trucks there are bigger there's trucks on the trailer how you gonna turn that thing around right so people can be parking down by Peter Harvey's house oh yeah I've seen it I've seen it the full length of that well but if the roads close and cars are gonna be blocked from going in because of turn around issues that means the cars are gonna be all the way down to Gale-Grams maybe I don't know which way they'd be parking now on Hill Road and walking up I don't know they're really good questions I'm assuming that yeah so my point what I just what I said was they are talking about perhaps close to the road it is not indefinitely when they make a decision they will be in contact with you as to whether you approve it how you want to do it I'm just putting this I'm just putting it up there so people are aware case any of us get any phone calls or emails but we don't even necessarily have to hear about this again because it's up to our order we're getting we are clearly articulating that we consider it within Alfred's discretion to figure out how to make this work if possible great and they know they have to work with Alfred we do that do we would probably do the right and then it needs to get close to the signs down after the event right I mean if you supply them with the signage they can do the signage up if they put it where you say and then they can be asked to take it down and bring it back to the town barrage Richard Mazzal and Barbara McAnder I think Barbara's president she is Richard's the one though that was working on this piece of it so he would be here I can send him his email and phone number but I think this is getting bigger than what we were what I intended was just to let people know one question that's you know that's up to them I'm not on that board I'm just really just eliminate right but then you got to get to school to let the first student church well there you go okay there we go we're gonna get kind of punchy okay Mountain Tamers Mountain Tamers how are you so do you hear enough to be interested in anything is anything on this list changing the question of one minor change would you like to come around yes I have a letter in here it's also called up on the screen I don't have anybody the list of those of you who participated in this past we continue to try to decrease the number of requests we have on this we don't like riding on a cloud roads anymore but that said there's a list of eight items on here it's identical to last year except number eight which is down at the bottom we have a logging operation it's going to be taking place with the landing off a long meadow hill road this is going to require us detouring around that so we will need to open a request to open a short section of long meadow hill road about a thousand feet of it just in off the county road we won't be coming out for the county road but we'll be coming down the hill portion to get around the landing then going down across Brian Benzole's land and back across wheel of where we cross now the rest of the request only the top two are for actual vast snow machine trails that are part of the statewide program the others are all access for residents who have snowmobiles they just can't get to the trail system so it's very very limited amount of traffic on items through through seven right and you did a good job of making that very clear number eight will be temporary if the logging ends we will put the trail back he's going to be using our trail as a skitter road so we can't I'm cold cold share it with him and if he gets done in February we'll be moving the trail right back on there so any questions we preempt and I'll give you an example that will over there both coming down off the hill and coming in from the county road will be preempted with signs that say snow machine trail will also log and logging operation to that sign will hang a second sign under so that the motorist will also know that there'll be a logging operation going there as well it'll be both the notices will be on long metal but it'll be in off of the counter because we won't be using long metal all the way up to the county road it's just in here about 700 800 feet or so we'll be turning back off and yes the snow machine operators themselves will also see a sign that says road open public highway road opens keep right 10 miles an hour that's everybody over the office now you said in your letter here it says this is temporary you avoid a logging operation yes yes we well we're gonna stand the road to get by the mouth of his landing I'm never gonna turn me back into the woods on Brian's property and using a secondary road that he has which he has graciously let us use to get back down the wheeler road parallel the current trail that we use in there now okay I was reading it as a door never mind not important with somebody I make a motion that we approve the mountain tamers request for the snow bill season 21 22 okay all those in favor say hi hi do you think we're gonna get snow okay thank you if you have any questions I think my number is on there yeah and any questions anything during the winter time please feel free to give me a call doing the best we can and happy thank you Mary you're marrying my best okay thank you well thank you next up Ryan I don't video yeah we are doing surprise technical difficulties so thank you for asking to serve on the Historic Preservation Commission and can you just give us a year on the DRB and you're on the DAB so looks like this is right up your alley did we lose people are you there okay better than us but in connection does anybody here have their it's like this time it's like this time every meeting this is what I was telling Cliff so he's gonna check it out because it's like around you an 8 and 9 we have this problem but I know there's something going on so so what we're seeing is Ryan spoke with David Ryan she has a relevant there is background and Ryan did he say can Ryan already serves how he deserves on the DAB and the DRB okay so okay so he would be asking to fill the vacant term expiring in 2023 they're down one member I think Ryan will be a good addition he's very aware of procedures and making sure that paperwork gets done I was just gonna ask Ryan mate this is a private question for you to answer where is the where where if ever or if at all is there any overlap between the Historic Preservation Commission and its function and the work of the design advisory board in the design in the development review board the reason I'm raising that is probably because I don't I don't know but also because you know more and more more and more we try to pay attention to where you might you know say to yourself I need to recuse myself because I already answered this question here now it's coming up again and you know I formed an opinion so yeah I mean in my experience which granted is someone you know limited I haven't been on the ERV and DAB for a couple years now I've not encountered any overlap actually with the Historic Preservation Commission other than I believe one time oh actually sorry that was it that was not even for a board of as the earth that the East House General Store we once I mean had a meeting with the Historic Preservation Commission but I've never been involved in any and any hearings are involved in any cases with the ERV or DAB where the Historic Preservation Commission was involved in any way shape or form but I can't make a voice pair of development review board and being on the DAB you haven't heard you understand what it means to follow the open meeting law yes okay and you would help others to understand what that means yes okay and you would encourage everybody to go to training I don't know what that's his job to do well no we but if we've been talking about doing a training on the open meeting law yeah right if we had a training would you would would you agree to attend yeah okay and I'm gonna ask you any questions I'm not even an attorney I'm not gonna do that I think that Ryan would be an excellent petition he's been absolutely wonderful with regard to the store and knows a lot about the store yeah he knows a lot about the store preservation so I think it's a real bonus for us that he's got that background so is that emotion I move his appointment all right all those in favor please say I thank you Ryan it's right you need to talk about oh okay yeah oh you know what I messed up I forgot I forgot about John stop I forgot I skipped over update on additional sites we didn't meet but that our profit doesn't go as private profit while debt at the maps the land parcel maps okay well if you find something yeah okay next up is next up is hopefully this won't be a half an hour discussion the planning commission has already done what it needs to do with regard to amendments to the town plan they held a hearing on October 19 there's a schedule that everybody received you know about what's next so what's next is for us to hold a public hearing I don't anticipate that it's going to be controversial or overly attended pay mark and Alfred could you take that side please it's really distracting thank you so we just need to have a public meeting on the town plan amendments I and we have to give 15 days notice I drafted a public hearing I just need Katie to give me the details for the zoom we have to publish it in our normal places and then we have to publish it in the newspaper so what you're what you'll see that Katie put in the folder Katie did you put the select word notice in the folder oh there it is of course she did selling me ask that question question put him so there is we just need to fill in the zoom information and if we could do this on December 13 if we get this to the newspaper tomorrow by noon they can publish it in the Times Argus and we're good to go and then the motion that we hold a public hearing to allow comments and questions on the proposed amendments to the 2016 Calis town plan that we hold a meeting on Monday the 13th of 6 30 here that we include a zoom participation option and that we authorize Denise to take care of posting our notice everywhere initially okay thank you all right that's the second all right all those who favor it they say hi hi hi and there was just something else I was going to say about this the town plan approval of the town plan come to us or as an entirely planned commission matter It's us. It's us. It's us. The zoning goes to the voters. Yeah. Or is it the other way around? I can never remember. The zoning goes to the voters. We did a plan. It was an attempt by a former chair of the Planning Commission to have the voters vote on every change of the plan. So every minor change, every change. Right. The voters voted that idea down. But does the zoning have to be consistent with the plan? Yeah. So the next thing they'll have to do is work on zoning. So the zoning, but the current zoning is okay, but there's... Right. But you always do the plan. You do the plan first and then you do the zoning. So after we assume we have our public meeting, there's no huge outcry or the board doesn't have any changes that it asks the Planning Commission to make. If we ask them to make changes, then we've got to do the whole thing over again. They've got another hearing. They have to make the changes and it comes back to us. Right. We don't amend our trend. No. We recommend it. We could recommend that we don't agree with this. Could you say it this way? Or are Google's contention on the following changes? Right. Usually. But as a practical matter, the amendments propose... There have been times when the amendments have been more the overhaul of the town plan wouldn't be the end. Yeah, it was. Oh, yeah. Not that long ago. No. Not long ago. It might have been 2016. I remember. That was 2016. Yeah, really? Yeah. It's very controversial. Anyway, this is a narrow amendment that would basically... somebody else could say it probably better than I did, but that allows the memorial... Yeah, yeah. Yeah. This is a... This is the North Monpelier. Yeah. North Monpelier. This is a variance. This is a... It's more... It's a tweak. I just wanted to know the process. Yeah. The process is it's a providence. The drafting and iteration of it is the providence of the planning commission. We have to approve it. If we don't agree, we send it back one way or another. Right. And then they iterate and approve it. However, once we approve it, the zoning has to be consistent with it. And the voters do the zoning. Consequently, then the zoning has to be submitted, adjusted by the planning commission, approved by us and submitted to the voters that tell... Correct. Right. And there's a window within which the plan needs to plan and amend the process to be reclocked. Right. That's it. That's it. That's it. You know what? It's pretty... So in the event that that gets rejected, the zoning gets rejected, the plan has to be reworked. So why are your backwards and backwards? Right. I know what that's the way the process is. It's good. Yes. Done by statute. Yeah. Okay. Just wondering... That doesn't necessarily mean the plan. It's actually... It might be better to amend the zoning. It might be better to amend the zoning, so it's still consistent. It needs to be... The plan is not... Well, let's be okay. I have another job for you people talking right now. All right. Pardon me? I know. What? Are we all set with this? Huh? What? All done with this topic. Moving on. Sorry. Go ahead. Okay. Um... Um... Um... Term report schedule. Barbara put this together. Um... So I just wanted you guys to be aware. Yeah. That's this, right? Right. Yep. That's that. So on December 13th, we have to approve bailing the town, meeting ballots to all the active voters and the school ballots. So that's something we have to do on the 13th, but that shouldn't... It seems like that should be, like, a five-minute item. So... Mm-hmm. All right. And... Did anybody else review these besides me? Are you ready to vote on them? I just get them when I'm ready to vote on them. Okay. Very good. Um... I went in and made a few minor kind of typo word changes, but it didn't change the content in the context. So is that a motion, Mark? Oh, okay. Yes. Okay. And I'll second that. All in favor of approval of the November 8th minutes, we say aye. Aye. Aye. Abstain. Okay. Sharon's abstaining. Um... I would really like the board to go into the second session. So moved. Yeah. But do I have to state the ground? Yeah. Yes. Personnel matters? Personnel matters. Okay. Um... Okay. That's a stop motion. We've got to wait for Orca to pack up.