 It's nine oh one and we're going to go ahead and call the meeting to order. So has everybody had a chance to review the The minutes from the previous meeting to to read over and and look at any corrections or anything that needs to be made at this point. Okay. Has anybody seen any corrections that need to be made. Okay, just section business paragraph be grant update. The last sentence, I think the word it is meant to be is once the contract is complete. So if we just take that little correction. Karen, do you see that? I'm looking. Okay. And then just another little quick thing is just put a period after in paragraph C. First, number under C, put a period after lessons. Got it. Okay. Beautiful work. Okay. I just need an approval of the corrected minutes. We approve the minutes as correct. Can I get a second, please? I second. All in favor. Can you show your hands so we can see them. Okay. Okay. That's been moved and seconded and we've got our vote and we're going to move on. All right. On to the house managers report. Happy. All right. Give me just a minute to move this over and share my screen. And of course I always have to try and figure out how to do that. Okay. Okay. I need to be able to share my screen. Disabled. Hello, Aurora. I have here. You know, if you can't share it, I can read along. I think, you know, with it. Yeah. Everybody have a print out. Yes, I do have a print out. So we could just follow along at this point. All right. So January was pretty quiet. We had a lot of weather cancellations. We had three city events, three clubs. And then we had a couple of events. And then we had a paranormal investigation, which was our revenue generating event. And two tours. Inquiries have been the bomb. We have 45 inquiries in January and they're still. Chugging right along. Seven by phone. 38 electronic. 10 from the city of Longmont website. We had so many cancellations. We only had 51 guests. With no catered events where we booked three new revenue generating events for January or for the year. And the total number at this point is 10. As I mentioned last month, we've replaced all of the CFL light bulbs in the house. And most of the ones in the auto house, they still have a few places to check. So we have a lot of light bulbs. Every time I think I got them all, I find another one. We have lots of light bulbs. And we're replacing those for safety reasons. Facilities is very leery of them. And think they're starting fires. So we're trying to get rid of all of the safety issues related to the light bulbs. All of our candle. Sorry. Excuse me. You need to Kathy. You should be able to share your screen. All right. Let me. Go ahead. Go ahead. Yes. Yes. If I can't see the screen. All right. Well, that's fine. You guys got really little. That's all right. So anyways, moving on, we still have incandescent light bulbs in all the candle opera lights. For two reasons. One, because I can't find an LED that, that sheds the right proper kind of light. But once I find something that I think works well, we will replace those as well. We have all the Christmas trees down and packed up. And we're slowly putting away the rest of the stuff. A couple of things at a time. We should be completely done with it by the end of the month. Just kind of an awareness thing. We're in flux with custodial health. And the civic center has been sending Maria to clean. She's been doing a great job. We've polished the floors last week and we're getting to a little something extra every week. And I just wanted to. Say kudos to parks. They've been doing an amazing job of snow removal. We're usually second or we are second or third tier in terms of getting the snow removed, but they, they were there last week. So we've been doing a great job of getting the snow removed. We've been doing it very early to clear the walks for an early meeting and came back later that day and did the driveway. So we're getting great service. February is pretty quiet. You can see it's, it's all clubs. We did book yesterday. Baby shower for the end of the month. We had, again, we had a lot of club cancellations in January because of the weather. The weather is a little bit more than that. So it's a little bit more than that. It's a little bit more than that. Similar. The clubs just aren't willing to come out when the weather is bad. Sure. We're almost done with club renewals. I'm expecting to get the rest of the renewals and the dues by the end of the month. The grants going to go before council on the 22nd of February again. They are going to sign the acknowledgement of a word conditions or. A contract for the project. And the property protection covenant. Once those are signed, they will create the contract for the project. And then that will also need to be signed once it's done. And that may take up to a month. To be created. We rolled back the mask exemption for the clubs. Due to the COVID increase in COVID cases. We also had a fully vaccinated clubs to stop wearing their masks. Again, very soon under the Boulder exemption, Boulder County exemption. I had another wedding cancel. Again, the reason given was, was COVID. We booked the ghost paranormal investigation for January. And a baby shower for March. And I have booked since booked another baby shower and another wedding. And I'm going to review the pricing and I'm going to review it with recreation management prior to publishing the new rates. Expect to get that done in the next three or four weeks. And both the work on both the history brochure and the room by room self-guided brochure are ongoing. Although I think the history brochure is almost complete. And the second is coming along very nicely. Thanks to Karen and Connie. And we're receiving lots of revenue. We're receiving a lot of revenue. We're receiving a lot of revenue. We're receiving a lot of revenue for revenue generating events for both this year. And next. So that's really good news. Because that's what drives our business. And I, I guess it doesn't do any good to share your screen. If you don't change pages. We all have them. In front of us. So, um, The, um, We are already almost in the black, um, Which is good news. That number for revenue is a little suspect because I don't know yet. What the transfer from the general fund is going to be for salary. So once I get that number, I will adjust it accordingly. That usually is available to me sometime in February, early March. You can see the events pretty quiet month in January. Okay. Hang on just a second. I'm trying to get to the right page in the, There we go. Expenses. Again, a pretty quiet month. Light bulbs were fairly expensive. A couple of hundred dollars. Um, we did some cleaning supplies. We've done a little bit of staffing and our normal. Advertising. And we also renewed our food license with Boulder County. Um, Food license. Is that for the year then? Yes, it is. For 2022. Sure. And so I noticed that we don't have the. Callahan house fund. Report. Did that just around easily get. Oh, you mean the, uh, the financial report. It's the, uh, the newness, the newness record. I did not do that this month because the general fund transfer hasn't happened. So it's glaring, glaringly in air. Um, and the other thing I wanted to bring up was I, I think that perhaps we ought to start doing that quarterly instead of monthly. Well, I think it's important to keep it as monthly because all reports are monthly. So be being consistent and transparent. I think it's important to keep it as monthly. And I think it's important to keep it as monthly. As monthly. As it does show what happens in a specific month. So that we wouldn't have to question in a quarter. Wait, what month did. That. The spreadsheet shows what's happening each month. The newness is just the financial accounting system, keeping up with what's already happening. And all of that information is in the spreadsheet. Again, though, it is the one page report. So it's important to be consistent with the other reports just. Monthly. Anybody else have any thoughts. Ladies, what do you think. I can hear what Karen is saying as far as having them. It's, it's a nice one page. Up and down or vertical. Um, summary. Um, and comparing numbers and things too. But, um, There's not much change a lot of times. So it, to me, it doesn't matter to me whether it's quarterly or. I guess if you did it quarterly, Kathy, would you just make more columns. As far as comparing the months then across the board or. No, it would just be a quarterly total. Okay. Yeah. It would be very hard to sit on one page. It would be very hard to read. So, um, So then putting it as a court. I'm sorry. If I did it quarterly, it would just be a quarterly total and then a year to date total. And then you would have all the detail of everything in the monthly reports. I just think that it is its own separate report and it. It deserves to be a standalone monthly report as well. I have to agree with, with, with Karen, the, the more, um, Transparent that we can be the better off we're going to be. And even if, even if the numbers aren't quite accurate, like you were saying this month, because the, the, the, um, Transfer hasn't occurred, we can state that within the minutes themselves. So anybody looking from the outside, Public looking in and viewing would know if there are any discrepancies, because it would be stated. Um, at that time. And again, the more transparent that we can be that we're being. Um, Um, Diligent having due diligence and we're reviewing those numbers, the better off we're going to be. It is just a one page report. And I understand. Yeah. One more piece of paper. But. It's the. So it's not just a piece of paper. So. Okay. I don't, I mean, I don't mean to belittle. Running reports. I, I understand that it is. It, it, but it's not just a piece of paper. That is what we need to do to be transparent. What everybody else's viewpoints, I would like to know what the advantage is to, to doing it quarterly. Cathy. I just would cut down on the amount of work. You know, it's the, it's, it's a, um, And honestly, You know, it's, it's, it's a, um, and honestly, especially in the first two quarters of the year, there's really not a lot of information. Right. This month there was almost none, which is why I elected not to do it. But I think the potential change one month another is important enough to have a monthly report. Given it takes time to do is still worthy of having monthly report. What's everybody else's thoughts. I just had wondered what does the city require Kathy of you as far as doing that kind of report is that required of all the committees or all the boards. No, honestly, all the reports that we do. Mostly were of my conception. It used to be there was just a manager's report and just the one page minutes report. And that was it. So, most of the reports that that you get are things that I conceived of and thought were important. And there is no requirement per se required to have an agenda and we're required to have minutes of the meeting. But the Callahan House fund is separate than its own. Right. Special. And I think it warrants having a monthly report. Right. My little bit of inputs that would be allow, allow Kathy into Illinois to look into what has been standard, what is standard within the board. And we can talk about this again next month. Okay. The numbers, the actuals are the numbers that's you're getting the real numbers and I can tell you from personal experience that the numbers are much better in bulk over time. They do not reflect what is currently happening very often within recreation. They don't get updated on a regular basis like they should we hope that's changing honestly but there's some things happening with finance. So allow us to look into this and we can talk about it again next month if that sounds okay to everybody. Yeah, this spreadsheet, just an FYI the spreadsheet is much more up to date. What Ben's alluding to is that the rec track, any money that comes in through rec track which means any money that comes in through credit cards, or through a check that gets registered and rec track or entered in rec track. The amount of time it takes to flow to munis is lengthy. Actually, that's not the amount of time it takes us to flow it to munis like that, the amount of time that takes in another portion of art is quite lengthy. So, because rec track is rec tracker real numbers real up to date 100% to the moment numbers. One thing reflects one thing one thing reflects enough. Yeah, the delay is in the processing and getting it into munis and in the right buckets. So, allow us to look at that and we'll discuss it again. One last little piece I would just note, which is the reason I'm driving this is that the fund, the Callahan house fund is different from any other board, any other city appointed board. The Callahan house fund is its own separate fund for the Callahan house six. And so showing a status of that fund and a balance of that fund monthly, I believe is important so that I'll just leave it at that. Okay, so let's be sure that we're tabling this and then putting it on for for next. I've got it. Okay. Anything else that we need to discuss at the house managers report. Okay. Right. Thank you Kathy, moving on to old business status of the SHF grant. Yes. Well, I was just using the abbreviation sorry. That's fine. Everybody would know what that was. Okay. As I mentioned in the managers report. The work to take it back to council is done. It's on the agenda for February 22nd. Or it's been submitted for February 22nd. Ben, do you know if it's been confirmed? I believe so. But I'm not. Yeah, and once that's done, all of that paperwork goes back. To the state historical fund managers and they draft the contract. Great. Kathy, if you're done marine, can I have a moment to speak to this? Absolutely. Okay. I think that for purposes of capturing. Details now for history that we're living now. I think we need to include some information that's going to be memorialized about this. After conclusion. And I wrote this down so that I can also then just share it with Karen read later as secretary. So it makes less for her recording. So Karen, don't worry about. Writing this down. So, but after conclusion of the November 2021 board meeting, there was discussion about the December 3rd board meeting and the luncheon that would immediately follow. That meeting. And then they were scheduled to occur the same day as the Christmas open house. And that was December 30th. And it was discussed that because it would take too long of a day. And this was after the meeting would take too long a day for the board members that for Kathy, it would be better to reschedule for the following week and on the, on a day that was available for the caterer. And then we had to reschedule for the next week. And then we had to reschedule for the next week. Kathy was going to check with caterer and email the board. A new date. Somehow the board meeting was canceled, but the luncheon occurred on December 8th. As we're scheduled. But because there was no board member for December. There wasn't a board meeting for December. The fact that the grant application was approval. Was not addressed. In the, in a board meeting. And so this is an important piece of history for the house. It's just extensive amount of work and the largest value grant that has ever been sought for the house. And it's necessary to properly record the details. So I'd like to take the time now to state what occurred. So the details of the grant approval were not included. And so this is an important piece of history for the house. It's just extensive amount of work and the largest value grant that has ever been sought for the house. So this is an important piece of history for the house. And so the story that was published in the mid-20th state. What occurred. So the details can be properly memorialized in the minutes of this meeting. First to begin this, this state historical fund grant application for the benefit. Callahan house was submitted to history. History of Colorado on August 1st to 2021. And that was after over a year long process of preparing types of grants. This one was a general competitive grant which the maximum grant request is in the range of $50,000 to up to $250,000 with a required 25% cash match for a non-profit or government owner. It would be 50% for a private owner, but 25% for us. The application deadline was noon on August 1st. The award announcement was December 1st. The application included the following projects for restoration and preservation. Restore curved leaded beveled glass window, installation of protective glazing for all leaded and stained glass windows, exterior paint analysis, house exterior wood restoration and paint, and preservation of the decorative historic driveway. The total cost for all of these projects combined was calculated to be $240,000. The 25% match totaling $60,000 was from the funds allocated from the City of Longmont from the Capital Improvement Program in 2021 for the use for the Calhoun House. The total grant request was $180,000. The grant application included 203 pages of written information and documentation. Upon my submitting that application on August 1st, I forwarded the email received from History Colorado which confirmed receipt of the application to Kathy and Connie and Ann who were involved in working on the application with me along with Carolyn Darville. That communication included the entire grant application which included all attachments and exhibits. Thereafter I forwarded that along to all the rest of the board members and communication on August 4th, just sharing that with them and including updates for the board meeting that was scheduled to then be held August 11th, which that meeting was subsequently canceled. On December 1st, History Colorado posted on its website the list of approved applications and sent email messages to all those on the list. Kathy received the email and promptly forwarded it to the board members, Carolyn Darville, and our city officials. The email message confirmed that from that from the History Colorado the email message confirmed the award of $180,000 and the project number of 2022-01-072. It also included five PDF attachments regarding the first steps to an executed grant award. Noteworthy is the fact that due to COVID-19 and its economic effects on funding the state historical fund, the grant round was highly competitive. There were 80 applications, 8-0, requesting a total of approximately $14.3 million dollars. The result was 41 applications were approved for a total of approximately $7.2 million dollars. I have a list of everyone involved in the grant writing process and all of the supporters of the grant application and it will be important to write thank you notes to all of them as soon as City Council will allow that. So that is what I wanted to ensure is captured now for purposes of history. Thank you Karen. That is very vital. I'm glad that you caught us on that because it is very important that is recorded. When somebody's looking back later that's going to be great information. It could almost be an addendum or attachment I guess to the minutes because it's very much of a timeline really. I would definitely recommend that because yes Karen doesn't need to go through the process of retyping. Yes it is a capture of the timeline of events. And a very historically important one. So it is this is big. I mean the last three grants that were applied were in let's see 93 in 1993 for $2,300 in 1995 for $30,250 and in 1998 for $58,672 of those three they total half of what we just were granted. This is huge work and huge value. Yes very much so we cannot thank you ladies enough for the hours that were required and the thought that you put into working on this project. It will be very much appreciated for years to come. Definitely here's my work. Shall we have a motion to attach those to the minutes that I write for this meeting? Yes as an addendum. I can second it. Okay all in favor hands so we have our votes and all right it has been put forth in a motion that this is added as an addendum to the minutes of this meeting. It's been moved and seconded and voted on and thank you very much. So moving on to the historic brochure under all business. The history brochure is complete and the final revision is ready for for Kathy to make sure we have it in. Kathy remind me the program you use to upload this information. It's publisher. Publisher so yeah it's a matter of I don't know if you've had the chance to get that into publisher yet but yeah but I will in the next week and I'm happy to help if I can in any way so. All right thank you. Okay all right and so that's complete that's wonderful. Sorry Maureen I should make a quick statement about the timing of that. When Connie and Kathy and I met to be going through the room by room tour that's when we took some time to further tweak the the history brochure so it's slightly different from the version that was emailed to you. I'll tell you what I'll go ahead and email it to you all right after this meeting. Once I have it formatted I'll send it to everybody. Okay even better thank you. So at that time you guys were working on the room by room self-guided tour as well so. Yes which leads us to that which is wonderful. Yes Kathy, Connie and I met on January 18th to begin to work through revising and again on Tuesday the 25th and we are getting close to the end of working through it. Connie and I will be meeting at my house tomorrow at 10 if to to continue to and hopefully finish the revisions if anyone else is interested in joining us. You're of course welcome we'd love to have you. I'll just I'll just add to that some of the things that we were adding to the list were details like the parquet flooring that is underneath the carpet in the in the large meeting room and Kathy bless her heart dug out these pictures that were taken that she took when the carpet that new carpet was replaced I think was that 2014 14 or 15 I forget but anyway she had these pictures and so we suddenly discovered all of this parquet flooring that's hiding underneath there plus you can see where the wall was taken out you know to enlarge the room and all that so it was just a really interesting piece of history there again to add to the discussion of the room and so we just tried to make each one of the rooms flow the same way with the the walls the flooring the ceilings light fixtures furniture whatever it is you know kind of be consistent through each room and hopefully that'll help when people are moving around and say oh this is how the flooring looks in this room wonderful and once the system played it would be wonderful to have kind of a test run with all of you ladies individually using our revised tour guide and going through the rooms one at a time on your own to make sure everything is is included and any question that you you may have is answered on that tour and if not then we can then further revise and finalize the tour guide but I think it's going to be an amazing tour guide going forward thank you ladies as as again more work dedication that you put into this any other questions by any other board members oh i do i'm sorry i have one quick question that may be for ben because i'm not sure who we could inquire with in the city is there someone in i don't know who does kind of floor planning design is there someone in another department or in the recreation department who can help us with creating the drawing of the first floor plan and the second floor plan i don't know but i can absolutely look into that i will thank you that is we we certainly have folks within the city that have that talent i just i do not know who certainly not within recreation we don't we don't have a technical side that's okay but we know people are connected with people who need to do that so that's that's something that we can do help with ben so thank you if you would i will look into that yeah i i know maybe through planning or something like that planning department somebody somebody smarter than me wouldn't know no no everybody has their own talent it's okay um on to the house manager pictures so and janet kathy and i met on thursday february 3rd at 11 at the house and we reviewed the callahan house manager list that's on page third 73 of scamporn book and identified two house managers whom of whom we have pictures on the wall and so the rest of them we will need to obtain and um and had a wonderful idea of saying hey how about we look through the scrapbooks see if we can't find some pictures of old house managers in there so um so we each took some scrapbooks um to take them home with us so that we can look through them um individually and make big good progress for good progress in our own timing um and then we will be cataloging cataloging what we find in each of the books and bringing them back to our next meeting which will be thursday february 17th at 130 at the house and that's where we'll shine up share our findings and share examples of ideas for frames and methods of display such as how and where pics can be hung and um and then just continue the work toward the content regarding the house managers um kathy can you um and shoot a reminder out to board members about that meeting place and time please sorry which meeting thursday february 3rd at 11 a.m is the house manager photo project next meeting february 3rd that's behind us 17th right sorry i'm sorry yes thursday february 3rd was the first meeting sorry okay thursday february 17th will be the next meeting at 130 at 130 thursday february 17th at 130 at the house yes okay great all are welcome i'm working at i'm working at i really want to be there and and i would be there tomorrow except i am right at another meeting at the call ahead house at that time so unfortunately they won't be able to make the meeting for the other one but all right so we've got a meeting set up for the 17th and on to the books hi yay so took a inventory of the count books we have 101 small books which are these little bound books like this and then we have eight of the large books which are like this and the content is the same one is just larger than the other so that is where we're at with our inventory of the books i do need to reach out to rosalind and ask if she's willing to grant us authority to print more so i'll i'll be reaching out to her soon but in the meantime i know that kathy had previously mentioned the pricing of the books was like 11 for the small and 13 for the large and i might suggest that we increase that amount if we're going to go forward with selling them and i would even suggest twenty dollars for a book and i don't know how the rest of you feel but if we charged twenty dollars per book that would bring in two thousand one hundred and eighty dollars if we sold them all not saying we're going to haul off and sell them all quickly but but i think that the value of them is is is greater than what it previously was set i'm in agreement when i've gone and looked at other historic homes i purchased books for about that much um books or maps or anything along those lines so twenty dollars um is really most people don't look at that as as a great deal and i think they've been undervalued personally but um it's really up to the board members on what they feel if i could get a motion or somebody or a discussion on what other thoughts so if you feel that we should increase pricing i think we could really increase the pricing i'd like you say you go someplace else and look at documents or items to purchase and twenty dollars is just not that bigger that's not the hurdle and um i'm wondering what is the demand for them right now i mean they're at what thirteen dollars right now and are people you know asking for them are they reneging when you say do they go oh that's too much or what what is the response we're getting at the current we really haven't had them available in in um site for our guests to see that they are available um so i think there's a lack of of um um awareness that these books are available and in part our hope would be to include them more in our open house events so that they are visually there uh in the front room to see and i would hope that that would increase interest and demand we have to say before i agree that yes we should raise the price i'd like to try that once let's at the next let's see how what kind of response we get first because if you know we don't want to shoot ourselves in the foot here well if we are you saying you would want to try and go ahead and go forward with just selling them at eleven and thirteen what kind of response if people are ignoring them at eleven dollars or whatever they're at um what will they do at twenty okay um it was discussed that um that we needed to at previous meetings that we had needed to put it out at um our walk or our open houses because it was people were unaware of it as well as the pictures of the the home the artist pictures we had talked about um putting those out as as at that point i think we should my suggestion is that i think not only do we advertise them there and put them out but i think um we could list that we have books available on the website um for people that are interested um again i think it's lack of awareness um and people that are coming in that haven't been to the home before just to know about them oh yeah but that a hundred they're not out there so people don't know we have them my point is will they be interested in it you know if you have mother now at eleven dollars people buy some if you up it to twenty are they just going to say i'm sorry that's too much you know that's the thing i think we should see what kind of put them out there and see what kind of interest we have in them first before we raise the price well that was going fast well given the um eliminate quantity at this time until we have any authorization to make more um it's not unreasonable to raise the price and go ahead and see what the reaction is i i think like i mean um and and anyone else who who um goes to historic um facilities or sites uh it's it's very easy on anyone's mind to say yeah i will buy that book for twenty dollars that's a good value but if you you may be right and and that there may be some people who will say hmm that's pretty steep for a book and if we receive that kind of feedback then perhaps for the next we can consider that and then for the next open house um alter or change our price point are people going to get angry then if they pay twenty and they come back to the next one in a seven eleven yeah well i don't know i think you don't twenty for the small ones would be on the line i think i think you go like to fifteen and twenty but um we do have a hundred and one books small books that's a pretty decent inventory i mean it's not they're not going to fly off the shelves i don't think at either price and available and getting that feedback is important yeah but we're not of if if for us it's not willing to allow us to print right yeah connie that's uh the one thing that i i keep always coming back to is that the little book the smaller book um falls apart within the first reading who the binding i mean it falls apart we all of us that use these books we've had them you know ring bound and things so they've all been ring bound connie they're all ring down now okay that's that was my biggest thank you well that would be that would be worth i would say going up to fifteen dollars you know for the small one and twenty for the for the large one and just call it good like that but i think twenty dollars is is a little bit steep um for it but that's that's just my opinion and i'm i'm one that buys books all the time but so here's a couple thoughts first of all i think um twenty dollars is probably fine for both of them the information is what they're buying and the same information is in both books um there is not a great deal of interest in them i have if if anybody expresses a great interest in the history then i speak to them about the books and about the dvd and that's kind of been the procedure as such i really don't want to over advertise them and put them on the website unless we have the ability to create more supply right because these are the these are also the books that we give to the board members in order for them to understand the history of the house so if we can't create more of them then i want to be at least cautious about how much we promote them if we can't create more right good point and i also have the dvds for sale as it relates to selling the pictures of the house um that's a lot of work to get them printed and framed and i'd really like to have that conversation at a later date whether that whether or not that makes sense of whether or not people have real interest because we need to figure out based on what it costs us to print them and frame them what a reasonable price is yeah because absolutely if we're not going to make money it's just work let's not go there yet yeah i the whole purpose the whole purpose is to make money for the home in when people are purchasing i know when i'm purchasing i want money to go back into what the project is other that's why i'd be willing to spend the twenty dollars because oh that's going to help support the house right that's my whole mindset so again with if the pictures are not um it's not feasible and we're not having a profit from them forget it i agree with you we're not just doing this for for the sake to have a picture of a beautiful home and and to sell that we're doing this with a profit margin in mind um i'm kind of with karen that i do think um karen read in the sense that twenty dollars for the large book to me seems very reasonable and fifteen for the smaller book again same information but you're it's a smaller rendition of it that seems like a reasonable thing and i like you said they're not flying off the shelf so fine well we we won't consider putting it on the website at this point until we have um permission that we can print more um i think that's that's vital in the in the meantime we can put the stock that we do have of 101 out in the five at the eight i'm sorry at the large and i don't i don't think it's going to be a big issue in the sense of if we raise the price but um i think we should go ahead and vote on that um and people will just go from there i will need a motion in a very clear and precise um amounts on on what we feel we should be going with that anybody make a motion okay anyway i can make a motion that um we raise the price to fifteen for the smaller and twenty to the larger from this time going forward and to make them make even a sign or availability out there in our um warrior or whatever but make sure that it's they're on display and available when we have our public events the second that okay now we're going to take a vote so all in favor that we raise the prices as stated in the motion uh show hands okay so i'm not seeing any and it's perfectly fine if if like and if you didn't agree with that we can dissent you can certainly dissent on that and make it known that's that's why we're here doing this if you didn't agree with that please just let us know and it will i see that you raised your hand i'll take it but but if you do you don't agree then that's perfectly fine does stand up and say no i think that's a bad idea but um all right motion carries um at this point unless anybody let's change mine um all right moving on to new business um the recreation um brochure um um dates and deadlines sharing my screen again okay so Karen Cruz asked to be um brought up to date on the deadlines for the recreation brochure um as an awareness thing um this is where we have the ability to put a limited amount of information about our special events like our open houses and our sand to open house um these are prepared up to six months prepared and printed up to six months in advance so if um if we have something and we have the details we do our best to a get it in there and get the details 100 right if on the other hand we make changes to the details after the brochure has gone to print then we disseminate that information through the website and constant contact and other means of communication so we are working right now on the summer brochure which covers may through august and those deadlines are coming right up um this just gives you an idea the fall brochure goes to print in june which would cover our sand to open house and then um in october actually in i'm i'm looking at the content dates not the printing dates and then the um december through may brochure um deadlines are started in october um is there any way that we could um share have that that specific page shared with with the board so we can print that and add that to our binders because even if these dates change it would be nice to have that information where we have a um adjust you know an idea a guesstimate i hate to say that you use the word but a guesstimate on when we're working with those timelines um i agree with karen it's it's having these dates are important um for us to to be able to make prudent decisions on what we're going to and this is this is one of those things that would be nice that we could print and add to our binders that we can have access to yeah i will i'll send it to you thank you it's it's no problem for you guys to have that obviously just recognize this is a this is strictly internal staff dot working document absolutely this isn't anything formal nothing set in place this is our guideline so that su Ellen doesn't lose her sanity so which which is exactly the point that it's a guideline this is not a set in stone concrete type of information but this gives us a better idea moving forward so we're not falling behind and adding to su ellen's pulling her hair we like where it is so so exactly well said and and i'm actively inputting information for the callahan house to this document so this is just an awareness thing for you guys you know if we plan a ice cream social or whatever um if we want to hit the deadlines for getting it in the brochure this gives us an idea how far in advance we need that's exactly it thank you so much and and we're full aware that you you're doing a lot of you know getting our our stuff together kathy i appreciate that but again we're not adding or piling on to you to you or in any way shape or form if we have an idea of updates so um is there any other comments that we need to admit to be said about the recreation deadlines dates and deadlines thank you for sharing that with us yes thank you moving on to the restoration and preservation brochure so as we've decided that the restoration preservation projects are not going to be part of the house tour and that there will be a separate brochure um i would like to ask anyone who's interested in helping with creating that to to let me know because i obviously i have all of the information and i think it's just a matter of everyone who's interested in participating also reviewing it and and together we can create what will be a beautiful example of uh not just the work that's been done the work that is going to be done and the reason why it's important so if anyone is interested um so do we need to set up a committee for that in a timeline it would be helpful so we can just keep a pulse on it and make some progress i i think ideally it would be wonderful to have this brochure done before uh like our tour guide before any open house so that it's readily available and i believe that our next open house will be after the point of the city council blessing the grant and all of that so i think timing of that information is going to be acceptable is our next is our next open house going to be an art walk in may or do we know yet there isn't an art walk scheduled in may okay there are they're not doing they're doing the regular art walk in september in may they're doing they're trying to do some sort of dinner meal on fourth avenue like they're working on it so yeah it's it's vague at the moment they're gonna do that summer summer downtown thing is it i think every friday night from i've got the dates give me a second june yeah june yeah so can we say the having an art walk in may that i was i had that on my list of questions i was gonna ask so at the moment there is no downtown art walk scheduled in may okay so that includes us they're doing what they call summer summer on the streets so given that we know that there's no art walk in may is there another city event for the public aside from the regular fridays or maybe even just one of the regular fridays that we would like to say let's make the house available for touring on that day in lieu of art walk because it's like keep the house available to the public open to the public for touring two to three times a year yeah i agree um what the moment we have to which would be art walk in september and the december open house yeah but you know we have beautiful gardens and they're going to be there and i think that we either i agree with karen that we either take on to one of the fridays that it's going to be open or we find out when the dinner is going to be going taking place downtown and we then kind of um buy on to those skirt tails and and and open the house and in addition i like the idea of doing something in the early summer um may is a really hard month because everybody's doing lots of stuff maybe we do something in the early part of june where we take on to one of those fridays and we open up and that's when the gardens will be better too i mean early may they're really not in full bloom i don't know so perhaps that could be something we could include in next month's agenda as far as city opportunities we could consider to connect an open house with yeah so we'll add that on to um new business of of one we're going to do an open house and i i say in june either not necessarily the first friday but maybe the second friday and june um i i would like to weighing in on the dates as we get closer and the reason for that is we really need to concentrate on revenue events and june could be very busy and weddings and other events like that need to take precedence over free events open to the public and i also don't want to work every weekend day in june so let's let's wait till next month what i what i challenge you to do is look for um meaningful events happening downtown that would draw a crowd and um trying to tag on to one of those because otherwise we just don't get the traffic yeah i i agree with you kathy i'm looking at an evening a friday evening a open house we'll taking on to at least that's my opinion that we would take on to one of those fridays um and just do it once and and hopefully we could we would um i understand that you don't want to work every weekend i i got that um you know from the from a business perspective that's why may was good for us because may is pretty quiet in terms of what's going on in the house july is also fairly quiet okay well good okay that's that's something to then consider um we'll talk about it next month yeah i'll put it on the agenda thank you okay um but on that note if we wouldn't if we could go ahead and take a step back to can we gather anyone who is interested in preparing preservation exactly what i was going to go back to we've been all around and circled in there for we're back to be the the restoration um and preservation for sure we need to get a set date on when we're going to be working on that and is there any particular program in which we're going to be utilizing for that let's get the text together and then worry about formatting okay anyone interested in helping with that i would like to work on it i my big thing is i i have to work it in between doctor's appointments and everything so so that that is where i i fail because um you kind of get the appointments when you can with kaiser they're not exactly the most great about everything so um yeah i would i'd like to work on that when would you like to start it can be flexible that's that's the the point of getting going right now with that it gives us plenty of time and and flexibility to get it done in the next open house do we want to work on it next week i mean we've already got a meeting on the 17th but um what would be a good time tell you what i can be pretty flexible given you've you've got appointments you need to work around why don't you maybe offline um after after our meeting we can connect and and choose a day that in time that'll work for your talent as well okay that'd be good anybody else that would like to be interested in working on this nope okay um no okay so so so karen you and i are we're gonna we're gonna get this done all right moving on to scrapbook and um conny do you have anything to say about scrapbook i do not uh we were supposed to have met on february 18th and ended up with um because of the snow and all that we did not end up meeting but we also kind of overlapped a little bit with the um history brochure that we were working on too in the tour guide so no i have not done a thing in between here and then and going to texas and back and forth so um but i was glad to hear that y'all had taken the scrapbooks home to find out about the house managers that was good i thought well good they're useful for something but anyway i was gonna i was gonna suggest that anytime and i i'm such a scrap scrapkeeper i'm not necessarily a scrapbooker but um i do keep newspaper articles or anything that i see you know that's about the callahan house uh in the newspaper or wherever you see it um keep a copy of it you know shoot me a copy we'll start a file you know to keep collecting things and um and we were talking about oh the um say brand historical society when they have their um festivals the festivals the strawberry strawberry pie dates from strawberry pumpkin pie days and strawberry um with the antique dealers the the postcard antique dealers come in and that's the first thing that i know that st brain does is go in and look through all of their local postcards you know to find out what they got and it's a great thing because you've got these historical postcards of the callahan house at different time periods so they pop up so just things like that just keeping an eye open for things that would be good for scrapbooks good to know that's very good to know i i'm thank you for pointing that out i had just gone to that huge um sale that they had at the fairgrounds that had a lot of antique dealers and whatnot i didn't even think to look for postcards i will from now on it's one of those things that you know they're very collectible of course but it's a lot of things that are overlooked but it is literally the history of whatever you're looking for so um can i say one thing on the scrapbooks it was really interesting to go through the old ones and i'll say some kudos to the ladies in the past who have put those together because honestly i have never looked through those books before they've been sitting under that table for years very organized very well so it's been i took one home i think jan took one home karen took some home i spent hours going through it it was just like you say so it has been done well in the past and i think we can think we i think the one i have is like the 70s through the late 80s and then jan has um even farther out you know into but i don't know what year it stopped but i think yeah we really should because i was it was fun it was just a lot of fun to do it it was a lot of fun yeah yeah well it makes me want to check one out and and and and take the time to to look at them rather than just sitting underneath the table somewhere yeah didn't know they were there one really interesting picture in there uh oh well i used to work here and i didn't know they had my picture in there in the gardens i was in the history but i went oh my god no idea you were working with the gardens weren't you yeah i was in the gardens it's just like i mean i remember there was a newspaper article that was 40 years ago i did not know it mate was in a scrapbook here so yeah but besides it was fun reading the articles it was just it would go through nice that's the value of them so and and i think that's the thing is it's looking at them and sitting down and review them they really do have value because it's a snapshot into right now and you don't get that time back that's that's one of the things that's that's just unique about them so um again connie thanks for taking this on for us to share um with with the scrapbooking um okay um if there's nothing else further that we can discuss at this point i think we move on to the past and present board members annual team so we have that scheduled on the calendar for may 1st at 2 p.m i have the list from the last time that we had this event and it's a fairly simple process of putting together an invitation to to be sent but i wanted to ask anyone if they were interested in being part of this process of of preparing invitation and and deciding the the little details of what will be at the tea it's a 2 p.m uh event so it's not a heavy uh sit down but just who might be interested in being part of preparing for for this and planning for it i will help with that that sounds fun to me i'd love to do that so um i think it may is just around the corner guys i i don't know i'm gonna those let's get on it because i don't want it creeping up on us um can on a Saturday strike do you want to set a date now that it will work on your calendar and Karen that will work with you as well so we can i would like to work on it on monday if we could um that's i i'm available monday of this next week to do that um what time works better for you morning or afternoon i can do either i can do either it'll be fine yeah if we're doing it at the house it has to be in the afternoon okay okay afternoon it is then what time let's go with 130 130 okay 130 on monday we make it two o'clock please yes certainly monday is valentine's day right yeah i'm sorry just checking that's okay it'll be so wonderful to be with all you loves yeah exactly so i'll i'll just send it to everybody thank you appreciate it so that's me the doctors don't want to see me on valentine's day just a one note as it relates to the food last time jacklyn did the food she did a lovely job and we can certainly have her just do it again and not worry about what it is let her figure it out i agree i like that's a great plan i love it if she really likes doing that thing yeah she does yeah she gets really excited about it and so that's cool more power to her yep all right um so we're meeting on valentine's day on the at 2 p.m at the house moving on to the historic uh lungma guided walking tours so i reached out to eric mason i would have to leave our center time for our set well thanks for your good deeds at the art center janet and thanks for for being here appreciate it okay bye bye okay so so it's a it's a quarter after 10 okay so um i reached out to eric mason um and uh he did say yes they've chosen dates for the third avenue tour for june okay have june they are all let's see thursday june 2nd at 5 30 p.m thursday june 9th at 10 a.m and tuesday june 14th at 5 30 p.m and so i told him we would make the house available for his tours um for those times they don't think we have anything that would conflict with the with those and i asked him about any other 2022 historic tours for the rest of this year he said that they will have fall dates but they'll be looking to select those in the spring so as soon as he's got those selected then we'll we'll receive that information as well and then can put that on our calendar okay and because we're opening those up do you need um this is a great opportunity for us to use those guides um that we're we're supposed to be testing out um as board members do you need us there to help no there it's a 15 minute thing they're in and out so fast it there's no need and the groups are small um one comment though i i would prefer that you pass those dates on to me before you commit to him because we do um have clubs on thursday mornings on occasion and we also on the 15th have a club coming in at 5 45 to 6 o'clock so um we'll do our best to accommodate them provided they come in first and um but i'd i'd appreciate if you pass the dates before we commit sure you said you have to you know you have an event on june 15th we have twisted we have club we have a club that comes in you know what i'm saying is you just said you have an evening event on june 15th this is this is not june 15th at june 14th okay i got the date wrong then at 5 30 june 14th all right then that's fine tuesday june 14th yeah i got the date wrong i wrote down the 15th but then i have june second at 5 30 june 9th at 10 o'clock and june 14th at 5 30 yes all right i'll put those on thursday thursday tuesday but they do need to be cleared with you yes they do that makes sense okay very exciting i do think that it's great that again anything that we can help to support um other people that are interested in what's going on in the community i think it's it's great um long as we're not conflicting to prior obligations i get that so moving on to board recruitment and interviews um we discussed in the end um actually just touched over it a little bit that um we might actually um be pulling um from the board itself to to help on the interviews for um any new board members um or that have been done as a process in the past so anybody that can speak to this all right i i have some updates and i apologize for my coffee today i have this tickle my throat it just won't quit um they they have decided to involve the boards in the interview process um the mid-year recruitment for boards will open on march 14th and will close on april 22nd so it will be open for six weeks and then board interviews will at that point the clerk's office will vet the applicants to make sure that they qualify for the boards and if they do they will pass the information on to the board liaison which means they'll pass it on to me um board interviews are going to be conducted during the month of may and the recommendations back to the clerk from the boards need to be back to them by the first of june and then council will conduct interviews if necessary they were they're a little vague on whether they're going to do it or not they may or may not conduct interviews based on what the recommendations are and then they will do appointments either on the 21st of june or the 28th of june we have two different options for doing the interviews themselves one is to do them as a full board and the other is to do them as a board liaison and up to two members of the board the difference is if we do them as a full board then they have to be posted and recorded if we do them as a partial board without with two or fewer members present then they do not have to be posted they will still need to be recorded um and they gave me a list of the questions that they have been asking um which i can pass on to you quickly take the city council because when most of us interviewed we interviewed the city council so we would just kind of be taking that over that's i think that's the intent um okay they feel like the boards know better what what type of people and what kinds of skills they're looking for and that they are a better judge of how a person will work on the board and they i think they're also trying to cut it cut back a little bit on the workload for council so are you saying then that there would they're proposing that they would not have any representative from the city besides yourself as the liaison that's at our interviews it is it's unclear at this point if council's going to actually conduct interviews after our interviews or not that was like thrown around so it's it's unclear what they've decided i don't think they have decided yet okay um what what is it that the other members feel we should be doing um if we should put it down to a kathy and two other members or if we should put it to a full board i'm all for kathy and two members i second that there's like it's okay that's that's sufficient overview so we create a um i think it's an important enough decision that we did we we we appoint who's going to be the the the members that are going to be interviewing them because they're on the board for several years and we want them to be able to contribute and and do so in a productive manner um i know that we don't necessarily have a tremendous amount of community members jumping forth to be on our board but again it's it's it's important decision so um i i will it's my opinion that we we have two other board members but i think that board members that are um appointed by the full um board itself i don't think it should just be on a volunteer basis that's just i don't know so what we could do is we could put a motion motion forward um that we have kathy and two others um approved board members that's just a thought any other opinions we could also do as a part of the board meeting that's just an idea if we're going to do it as a full board then i think that's when we should do it well it would it would lessen well first of all the board meeting's already posted so that would help and the fact that then we would just be sorry it's not a puppy that wants to be in that um that uh that it's being recorded and it's already documented so that would lessen that in that factor again um then it's it's it would have to be listed that we'd be doing a board member uh board meeting that would be um longer in than trying to do it under 45 minutes we'd have to choose one of those meetings that we're we'll just want to be one of those meetings that drag would have to be the may board meeting okay that would that would be our option what are those anybody others viewpoint i think having that in the main board meeting it streamlines the process and allows all um current board members the opportunity to um um see applicants and um and just even if you have two words to say then you have the opportunity to say them yeah and and questions yes i mean so so i need somebody to put forth what what we're doing guys um are we going to do it just as the small a smaller offshoot or or are we going to do it part i'm getting the play the the feel and i could be wrong that we should just include it in the main meeting but i need to have emotion put forth that that's what we're doing are we going to discuss for emotion you can discuss it more what's your opinion my opinion is the board meeting i think everybody should have a say in this not just a few people and i i think looking at the applicants feeling it's a little intimidating um as a as a whole board you know it's it's i think it's more friendly i'm not that you anybody is unfriendly but you know getting uh grilled by just two people you know you might it might be intimidating okay more intimidating to grill by a whole group but this also makes Kathy not have to have an extra meeting yes roll it into this it makes sense okay so can we have emotion Connie what's your thoughts i could go either way um but i see the value in in attaching it to a board meeting i guess it would be an extra time past the board meeting is that what you're envisioning Kathy or anybody i think in order to be respectful of the applicant's time that it would probably have to be at the beginning of the meeting as opposed to the end so that we could set a fixed time yes um or we could just set it at 10 o'clock and say you know we're going to stop board business do the interviews um the interviews are supposed to be in maximum of 30 minutes they don't have to be that long right i'm thinking more along the lines of 15 would be very appropriate and we have to ask the same questions of of every deadline yeah right right and in that way we have documentation of it so i i'm game so i move that we include um the interviewing process and the may board meeting can i get a second i'll second that all in favor okay we got hands all right it's been moved second and approved and we will set that for the may board meeting and i will put on the um i'll send you the questions and um either next month or in april we'll add it to the agenda to have a short discussion about the questions that would be great and then so we can all be in agreement with what questions will be asked um all right the other thing i would tell you right now is the real push right now is to find people that are qualified and get them to apply okay any suggestions on i know you know just in talking to people that i know in my circles right there but any other suggestions on on recruiting going out and bell ringing well we're recruiting just so everybody's on the same page we would be recruiting for a shortened term because they would fill the term that started in january so this would be a two and a half year stent so just so you know that's the way they that's the way they work it okay so if we know anybody skilled wonderful that we think would be fabulous make a suggestion that they do apply and i'm happy to talk to anybody to show them the house um a lot of times they come to me and ask a bunch of questions and i'm perfectly happy to do that okay good okay um so um moving on to um g on the new business board meeting dates and times so i asked this to be placed on the agenda so we could talk about our dates and times of our board meetings usually at the beginning of a year we would touch base on that to make sure that the date and time is acceptable for all board members um the part it is for planning for each individual member to ensure that you've allocated the proper amount of time on a specific day um regularly to to volunteer your time for the for the benefit of the house so what we currently are right now obviously is this wednesday um at nine a.m but um and janet leaving at quarter after ten is is an example of is this a good time or not uh i think that it's acceptable to allow or allocate up to two hours of time for the board meeting now i'm not saying we're going to take that entire amount of time but in times when we have more business to be getting done we need to have properly um place that on our calendars so that we're not just oh well i got to go now um and and leaving the meeting so i think it's something that it perhaps maybe we need to table this for next month so that janet can be included in the conversation and we should probably include that in the in the beginning of the meeting so that she she has the opportunity to to speak but is does anyone else have any other concern about days or times um and that's i personally think that the time the day's work maybe we consider moving it up earlier to an eight o'clock meeting i don't know if if she's gonna leave by 10 o'clock maybe that's something possible that we can move it up to an eight o'clock meeting because i agree two hours is not too much of your time to consider for a board meeting they tend to run over it depends on what you're talking and discussing about and and it's really hard if we don't have all the board members present um i would like to keep it at the same um the same time it it's very convenient um in the sense that i know it's wednesday the second wednesday of the month and it it works out um well for me um i i don't know i don't know where the other board members are at and maybe eight o'clock is it i know that's a stretch for some people getting there at eight is like oh lord i don't know what if i get my coffee but but um coffee yeah so it is also tough because we rely on our support staff for the zoom portion and also because if we have bad weather um we may or may not be shoveled out for in-person meetings and so there's some safety issues with them very early yeah i would say all of our meetings for zoom meetings eight o'clock you know would work but i like the nine o'clock of course i like to sleep late so i mean i shouldn't throw that in there but yeah um eight o'clock to me is a little bit early because we depend on a lot of other things too you know like support zoom is a little well even for zoom we need to support staff so um i i think changing the meeting time because one or two people have you know there's always going to be conflicts i mean even you've got seven eight people together it's going to be really hard to find a perfect time that works all the time right so i think we resisted the temptation we've had this discussion in other years and we've resisted the the temptation to change the times um and then it was for that reason because it's just i know unless i mean sometimes you could but it just we didn't do it before because we decided we can't just keep just shifting the times off you know for different people i'm wondering if uh in this particular case um if we could just move it to 8 30 do a little compromise on that and that would give an hour and a half if janet still is have janet has that commitment with her work right there so that would not force her to rush quite as much and miss as much of the meeting right there i also understood that the zoom meetings were supposed to be only an hour long so um that's my other question about that but i would just suggest that we really compromise and move it to 8 30 if that's doable let's let's table the discussion for next month and um have the discussion with janet's present and go from there yeah yeah okay um i i'm all for 8 30 i think it's a good idea and i we can go ahead and table it and move it on to um what can we can discuss early in the agenda of next week so she can be part of it um thank you for bringing it up karen it is an important thing that we need to keep on top of so um we'll go from there is there any other business that we need to be discussing okay um i'm sorry ben yeah i was just going to update you guys on a couple things um just to give you a heads up of things that i know or don't know um the the masking um which if my own personal opinions will lead through my apologies i try not to but masking um we have no word of masking discontinuing however the vaccine verified program um that we have two pieces of for the clubs at callahan house and the weight room here i do have a request in now for a week to go ahead and take masks off again in those situations and that has gone to the city manager's level and so i'm hoping for a response i believe he wants to talk to some other city administrators um so that's where that one sits so we we hope that will adjust pretty quickly we have had no issues with it here when it was running we chose to put masks on based on boulder county's recommendation not requirement and the current in the situation as it was a month ago um so that's where that one sits um board meetings i haven't heard anything we'll certainly just have to take our cue from city council so hopefully we'll see some adjustment i hear rumors of boulder county making adjustments but keep breathing don't hold your breath i was going to say rumors are facts hold your breath under a mask for people we were the first and we will likely be the last so again i don't know if you heard my opinion there but i i can hear i'm with you one thing i want to just my things going on my opinion of things kathy is going to be asked to do a awful lot this year with these with the grant money these are large projects i will be helping i have some experience with project management so i will be helping so i'll be helping we're going to start meeting i think next week kathy we have meeting scheduled right yes so we're gonna start mapping out our plan um and i just this will be a year um and it's wonderful i'm super excited i love projects i love them i think they're great and um but they do take time they take a lot of effort they tend to drag on they tend to postpone things um so i just want everybody to really recognize as we go forward this year the amount of crunch this is going to cause so there may be sometimes we have to make some adjustments we don't want to make but just want to give everybody that heads up so we are we are working on it because we are excited it's it's an amazing opportunity i said it before so again amazing opportunity super excited to get these things done i'm building a cover over the playground this year i hope and there's a lot that's going to happen um and we're just excited to get those things done but like i said it does mean that some other things you know i i look at you know give me an example i look at the scrapbook thing and that's awesome my wife's a scrapbook or it's amazing what she does um but that you know if we're looking at doing a new scrapbook i would say let's wait till next year because that to me is a project probably needs a fair amount of time and effort and you know and it's not time-sensitive so there you go i will i will leave it at that does anybody have any questions for me concerning the masking or anything like that i hope we're back together soon because i don't like it i agree but i also think it's great that with us doing things that we document all the things the projects that we're working on so i understand the need and the ability to be flexible but i think we're all very excited that we have the funds to do this yeah so thank you ben appreciate it um so moving on to to future agenda items the sign for the flower bed april fundraising april future house restoration and preservation projects also listed as future agenda items we stated other future agenda items that we table and is there any other things that listed in your that i didn't list that we believe should be added to the agenda for next meeting not for this meeting but can i speak briefly about um the the future house restoration preservation projects absolutely fundraising i do think on the note of what ben said um and kathy is well aware of it too the the amount of of work that is going to be done at the house that's the focus however as the board we can continue to gather information for future needs as kathy has mentioned to us hey you know the meeting is is looking a bit worn and i think that might be the next project that's something that that we as a board can begin to look at and it won't require much action um but it's something that we have a responsibility to begin to pay attention for future um and i think that um hand in hand it goes with fundraising i think we can take fundraising kind of out of april and put future house restoration preservation projects in april and and the and the discussion will be more of a well what's coming up next with the house okay so we know about the meeting room all right uh is there any other sensitive um restoration um or preservation project that that we need to to pay attention to in two parts one for urgency and two for purposes of um submitting for the cip funding i don't know and perhaps kathy or ben you can share with us what the deadline is to submit the request for funding for for um from the cip because i think that is the beauty of our our cash match came from the funds we requested in cip and so for for future planning for board members and in grant application consideration we need to be kind of aware of all right when do we have to submit for cip funding and and then it goes hand in hand with how are we going to figure out how much we're going to submit for and it will be based on what we're identifying as those future future projects i think that's important um again knowing those states and deadlines are are key to us getting funding and um that's a crucial thing to discuss so definitely that that is um high on the uh a discussion point i mean we have a lot to discuss next but ben can you answer the question about the timing of the deadline yeah so the the general timing for cip projects is um the the window opens at the end of march um and and everything needs to be in around the end of april i can't give you the exact dates right now but that's the that's the timeline so next month discussing those things would be completely appropriate okay thank you so perhaps we put the future house restoration and preservations project um uh on next month's new business just so that we can begin to get a pulse on what's on our radar what do we need to pay attention to absolutely and um that being said um kathy's got a really good pulse on on what needs to be worked on and um having those ideas put forth on on where we need to start and what is you know she sees it every day um we're not in there every day and um again for the board members that do have ideas on what they see because sometimes an outside view sees things that the person's not there every day sees so um i think we're working together coming up with a really good list to move forward thank you garen and um thank you for the awareness awareness is key having those dates on when we need to have that in is crucial it's important to yeah thank you then all right um seeing no further um agenda items i think we can go ahead and adjourn and i hear you connie that we're going to try to keep the meetings down to an hour but i you know we've just got so much on our plate i i just think it's important that we discuss these things and that we're not so we're not having additional board meetings we would like we might just have to keep it down to that two hour period and again i would love to keep it under 45 minutes to an hour if we can but that's not what's worth no way so um can i have a motion for adjournment or or karen did you have something else further to say just one last note on that is in prior years we did allocate about two hours for our board meetings and so it's warranted okay but on that note that's that's that that's it and so i i move that we adjourn it's now 10 43 okay and uh second second to adjourn second karen karen read second it all right and i assume we're all in favor so there we go hands all right we are adjourned i look forward to seeing all of you um hopefully in person next meeting but maybe not we'll see how this all works and plays in the meantime thank you ladies for all your work and i will see you um on uh