 Chair Burke, we're ready to start when you are if you would let us know if you'd like to wait a few more minutes for the additional commissioners to join. Is that me now? Yeah, let's give it one more minute. Wait, thank you. Thanks. Hi, Steve. I'm having trouble getting in, are you? No, we're mostly in. We're just waiting for you. It's asking me for things that are working. I don't know what to do. Oh, dear. Um, yeah, Steve Brown probably or something probably through the process because I tried. Yeah, or not success. Megan, did you hear that conversation? Yeah, make Megan will go ahead and check on Steve Brown to get back to you right away. Yeah, just as pardon, I just wanted to let you know, as an alternative, you can fall in and we will promote you so that that you can speak as part of the commission. If you're unable to link through if you're on it. Did you hear that, Steve? Okay. Essentially, if for some reason, you're still not able to get in, you could call in. But Megan has contacted Steve Brown and he will give you a call. What is it? I haven't paid before Steve puts his cell phone number out on soon. Yes. Good idea. I'll contact you directly. Steve Brown is on vacation. So I will be contacting you right now. It will be Megan. Okay. Thank you. Thanks Steve. Bye. So I think with this momentarily, uh, diff technical difficulty will give another minute to see if we can include. Commissioner Burke at this time, I will open the meeting and today is March 28th for the housing authority regular meeting calling to order. Due to the provisions of the governor's executive orders and 25, 20 and then 29, 20, which suspend certain requirements of the Brown act and the order of the health officer of the county of Sonoma to shelter in place to minimize the spread of COVID-19. The housing authority commissioners will be conducting today's meeting in a virtual setting using zoom webinar commissioners and staff are participating from remote locations and or. Practicing appropriate social distancing members of the public may view and listen to the meeting as noted on the city's website and as noted on the agenda. Members of the public wishing to speak during item 6 public comment or during our public hearing items will be able to do so by raising their hand and will be given the ability to address the commission. As a matter of housekeeping, I'd like to remind commissioners to keep their audio on mute unless they are speaking commissioners other than the chair commute themselves. Staff will remain muted until needing to speak as members of the public joined the meeting. You will be participating as. As an attendee your microphone and camera will be muted only today's panelists will be viewed during the meeting. If you're calling in from a telephone and choose to speak during the public comments portion of today's agenda. For privacy concerns, the host will be renaming your viewable phone number to resident and the last four digits of your phone number. The city of Santa Rosa is committed to creating a safe and inclusive environment free from disruption. We will not tolerate any hateful speech or actions and are well staffed to monitor that everyone is participating respectfully or they will be removed. If necessary, we will also immediately end the meeting. Zoom host, please explain how public comments will be heard at today's meeting. At each agenda item, the item is presented. The chair will ask for housing authority member comments and then open it up for public comment. The host in zoom will be lowering all hands until public comment is open for the agenda item. Thank you. I want once the chair has called for public comment. The chair will announce for the public to raise their hand if they wish to speak on the specific agenda item. If you're calling into listen to the meeting audibly, you can dollar star nine to raise your hand. The host will then call on the public will raise their hands. Public comment will be limited to three minutes and a timer will appear on the screen for the Commission and public to see Once all live public comments have been heard. The meeting host will reread email public comments. If you provide a live public comment on an agenda item, but also submitted an email, your email public comment will not be read during the meeting. Additionally, there is one public comment period on today's agenda to speak on non agenda matters. Item six. This is the time when any person may address the housing authority on matters not listed on this agenda, but which are within the subject matter jurisdiction of the housing authority. Clerk, can you please call roll call. Commissioner Berg. Commissioner Downey. Here. Thank you. Commissioner Warder, McWhorter. Commissioner Rawhouser. Here. Commissioner LaPenna. Here. Vice Chair Owen. Chair Test. Here. Let the record reflect that all commissioners are present. Thank you. We'll move on to item number three statements of extension. Do any commissioners have statements of the expansion today? I see none. We'll move forward. Staff briefing. Megan. Good afternoon. Chair Teth, the members of the housing authority. Today we have a staff briefing on housing quality inspection standards where Becca Lane, housing and community services manager in the housing choice voucher program will be presenting. Thank you, Megan, and good afternoon chair test and commissioners. My name is Rebecca Lane, and I'm the manager of the housing choice voucher program in the department of housing and community services today. I am providing a brief informational overview of an important aspect of our program. The housing quality standards inspections. Next slide, please. The housing quality standards are type of habitability inspection that is specific to the housing choice voucher program. These standards apply to all of the voucher types under the umbrella of the housing choice voucher program, including our project based vouchers and the special purpose vouchers, such as the HUD bash and the new emergency housing voucher program. These standards were also adopted for our home TBRF program, the tenant based rental assistance program. These standards apply to all of our housing types, including single family homes, multi-family properties, mobile homes and shared housing. The HQS guidelines cover 13 key indicators of housing quality. These regulations are found at chapter 24, part 982 of the code of federal regulations, and then some local adjustments may be necessary based on climate or other conditions of the area. The regulations are also sometimes updated with what's known as a PIH notice or a public and Indian housing notice if there's a change made at the federal level before it makes its way into the code of federal regulations. The housing authorities will be notified via a notice that there has been a change to the HQS standards. The most recent example of that is that carbon monoxide detectors, which have been required in the state of California for quite some time, now became a federal standard in the HQS guidelines. Some examples of the housing quality standards are that the rental unit must have adequate sanitary facilities, which means that the bathroom must be in good condition and the kitchen must have adequate and sanitary space for food. There must be enough storage and preparation. There must be enough room to provide the sleeping space for everyone in the household, so our occupancy standards are found in the HQS standards, which is two people per bedroom plus one is the maximum. The exterior doors and windows need to be able to lock. There can't be broaches or rats or impassation of any kind of other dangerous Berman. We're also looking for lead based paint standards and units where that would apply if they were built before 1978 and there are young people occupying the property. So these are that's just an overview of some of the standards that we're looking for. And the units do the rental units do need to meet the standards before assistance can be paid on the property. And the unit needs to meet these standards at least biannually biannually so every two years throughout the term of the assisted tenancy. When if a unit fails the biannual inspection, once a person is occupying the property, then the responsible party, which may be the tenant or it may be the property owner, depending on what the the the issue is. The responsible party has 30 days to make that correction. And ultimately, if the unit cannot pass a housing quality standards inspection, then the assistance would be terminated to a property. These standards are summarized in all of our program materials so that when a voucher holder is first coming on to the program. We get an overview of the hqs standards in the orientation to the program. And then we also provide all the participants with copies of kind of a two page summary sheet that they can hand out to landlords that covers the basics of the hqs standards so that if there's any question ahead of time that the unit is then prepared for the the inspection for that move in inspection. So we do as much as we can ahead of time to to prepare everyone for for what the standards are. We also send out when it's an occupied property and we're doing the biannual inspections we send out a notice ahead of time to both the landlord and the tenants obviously so that it's just a reminder of what the standards are and that that's included in the appointment letter so that everyone again has a chance to check their smoke detectors and and do things like that to make sure that the hqs inspection is going to pass. Next slide please. So, over the last two years during the pandemic, we were operating on some hqs waivers, which means that the Department of Housing and Urban Development recognized that the hqs inspections conducting inspections in person was not the best force of action during the pandemic. So for public health reasons, the CARES Act, which is the coronavirus aid relief and economic security act, allowed housing authorities to suspend in person inspections. So this waiver which we did adopt requires that the housing authority go back and complete all of the suspended inspections by the end of calendar year 2022. So we are very actively moving towards this goal right now. We will have completed an inspection of every property that we subsidized by the end of this calendar year. That's over 2100 inspections as of right now based on our occupancy. And as of right now by the end of March, we'll have 989 of those complete. So we're making progress towards that goal of making sure that after the waivers we do lay eyes on every property that we subsidize. Next slide please. So another piece of information that's interesting about our housing authority is that we are participating in national demonstration. We have been part of this program since 2016. We were initially selected as one of the housing authorities across the country, a small group of us who are selected to participate in a demonstration project that is helping HUD to create a more streamlined standard across all the different programs that HUD provides. So right now the housing quality standards is the inspection standard for the housing choice voucher program, but for other HUD programs the inspection requirements might be different. So the goal of the pilot program is to make sure that the inspections are standardized or the inspection standards excuse me are standardized across all the different programs. So we've been a participant in this pilot study since 2016 when it was actually a different standard so now we're we're testing the inspire standards which is the national standards for the physical inspection of real estate. And prior to this it was actually different inspection standard called the uniform physical code for vouchers or UPCSV. That standard after the test period we realized you know wasn't as good. So they're now have moved on to testing the inspire standards. So we're continuing to participate in that pilot and we're very happy to be part of a program that helps you know improve efficiency and standards across the country. Next slide please. Okay, that's it for my briefing and I'm happy to take any questions. Any questions from commissioners? Commissioner Downey. I think you need to unmute yourself. There you go. My mouse is a little slow today. That's okay. I wanted to ask Rebecca. I'm feeling intimidated by my landlord as a tenant and it comes to be known that my unit does not pass an inspection because of mold or any other kind of toxic activity going in there. Is there a backup unit that a potential tenant can go to while corrections are being made or is that tenant potentially left the fence for themselves until the unit is made correct? For any tenant, we like to talk about that a tenant's experience being a tenant shouldn't be that different if they have a voucher versus not. So if there's a, what that means in terms of habitability is that if there's an issue, then we expect the tenant to report that to the owner that there's a habitability issue so that the owner can make efforts to correct that issue. And if that requires that the tenant be relocated for a brief period of time a week while something is corrected in the home, then that's fine. Just as long as we're made aware of that and we know that the repairs are progressing. And if an owner is, for whatever reason, not able to make repairs to the unit that are required either by, you know, if they are revealed through our inspection and they're not able to make those repairs or if they are revealed through a tenant reporting information about an issue, a maintenance issue in the home, either one of those scenarios if the landlord is not able to make those repairs then the tenant is not going to be held at fault for that. With our program they'll be issued a voucher to move on to a new unit. Thank you. I was just wondering, in regards with the inspections, do you let the tenant know in advance that they'll be having an inspection so they can maybe prepare like a little like what Wayne talked about like a grief list of issues that we have or for mobile home owners that are they own the home so that they have a pre pre knowledge of the inspection or is it a surprise inspection. No, it's definitely not a surprise inspection. Thank you. That's a great question. We send out the notices generally about two weeks in advance and often we're now doing a bit more notice than that. We know that everybody has time to prepare the inspection. The letter does, you know, have very, you know, sort of a brief summary of what the requirements are. But if you have more specific questions, or if a tenant has more specific questions or a landlord has more specific questions they can certainly reach out to us and find out what the standards are what they should be prepared for. If there is an issue and that needs to be addressed. Does the, do they have an opportunity to resolve the issue so that way, like, they don't like that the tenant doesn't want to move and really likes to be there but they have these certain things they need addressed. Sure. Absolutely. Yeah. Yeah, we during the inspection if the, you know, the information that's provided ahead of time, you know, isn't isn't adequate or or the there is still some issue that maybe neither the tenant or the owner knew about prior to our inspection. Sometimes we find leaks, for example, that's a, that's a common one because we look really carefully, you know, to everywhere where the pipes are to to make sure. So if there's something that comes up during the inspection then what happens is we provide a written notice there at the time of the inspection. And so it summarizes if there are issues that are the tenants responsibility to maintain that would be something like adequate egress through that the unit, or if it's something that's the landlord's responsibilities, such as a leaky faucet, then that memo was written up right there during the inspection and provided both to the owner and to the tenant so they can make that repair within the 30 days. Thank you very much. Commissioner Lopanna. Oh, I can't hear you. Okay, you're sort of in my wheelhouse now so I'm going to ask a few questions. Okay. How does the inspire and then the housing authority checklist compared to one another of items that they look for, or can we get copy. Either mine or your computer was breaking up a bit in the beginning so you're asking about the checklist and. Yeah, the inspire and the housing authority checklist how do they compare the inspire and the hqs the existing hqs list. So they, they are, they are pretty similar. And I would say that what we're finding with the inspire demonstration is that it's getting more specific like we have more guidance through a lot it's actually done that that inspection is actually done on a, on a device on an iPad or an iPhone or, you know. So we have more of a specific guide as we're actually traveling through the different rooms in a property and to go through so it's more of an interactive checklist. If you find an issue as you're progressing through the inspection, then the, the app is going to tell you, you know, what you should do about it or, or whether or not it passes, you know, depending on severity and things like that. So it's great. The hqs standards are also very good, but it leaves a lot up to the individual inspector their own judgment. So the inspire demonstration is getting more specific and giving us more parameters. Okay, and who does the inspection for us. I'm here in the department of housing community services so everyone, myself included has been working on the inspections that catching up of the hqs waiver inspector the cares act waivers. All of our staff who are technicians are housing community services technicians who provide the eligibility work for the program are also inspectors, so they will, they'll do both sort of sides of that program. Okay, and what sort of certifies them to be inspectors what do they go through. So it's a training that is actually is provided through. There's a few different organizations that provide training it's about a three day training that everybody goes to during hopefully the first year of their employment and then we also have more experienced inspectors who are on staff who who train in person, you know, on the job. Okay, cool because one of the things that I said to the council I wanted to do was put boots on the ground and go through some of the inspections with yourself. Now that that's happening just give me shout. I'd love to. Okay. Thank you. Thank you. Commissioner Burke. Yeah, thank you. It's sounds like a big undertaking to try to transfer to a new system and, you know, to kind of be the guinea pig for that but it sounds like it's paying off. I'm really glad to hear that. So, what's the property owners response so far to the information is coming out of the inspections. I'm sorry. What is the property owner responsible for and so far as the information. No, what is their response with what is the response been with the 900 some odd inspections that you've done using the new system so far. Oh, well, I'll say that we are we're we're using still both standards and as I said, we have been part of the demonstration project since 2016 so for the owners that sort of whether we're doing a new standard inspection or the hqs inspection, they're not having it. They don't necessarily. They won't know the difference. And so far is us being back out in the field and doing the inspections. We are getting a really positive response. It's helpful to the owners, a lot of the owners were also sort of taking safety, you know, public health safety as a primary goal for the last couple of years so they may not have been on the properties as often during that period of time so it's a way that we can we can all help get back. Make sure that everybody is is living in the safe and sanitary conditions. Thank you so I was wondering if you're encountering more issues, given the hiatus of inspections. Um, I, it's not. Sorry, it hasn't been. I wouldn't say that we've had more difficulty than or you know failed inspections or anything like that. Since before and it's my largely minor issues and that we're able to sort of lay eyes on and have that have that get addressed. That's that's good. So one final thing to Commissioner LaPenna, I went on line, I put in the initials for both and the hqs are there as well as the inspire the inspiring as it is. And I kind of check that out. I say to me and Rebecca it is the inspire is as much more kind of focused and individualized. And hopefully it's giving good results. Thank you. Thanks. Thank you, Rebecca. I don't see any other staff questions so. Item number five study session. There is no study session. Excuse me a chair test if I may have we should check and see if there's any public comments on that item. Okay. I didn't see that on the agenda, but we can do that. Now open public comment on item number 4.1. If you wish to make a comment via zoom please raise your hand if you're dialing in via telephone please dial star nine to raise your hand. You will have three minutes. Sure test I see no hands raised at this time. Thank you. Okay, we will move on then. There is no study session on item number five today. Number six is public comments comments from the public will be allowed on all agenda items at the time. Each item is called. This is the time when any person may address the housing authority on matters not listed on this agenda, but which are within the subject matter jurisdiction of the housing authority. Each speaker will be allowed three minutes. This is the time when any person may address the housing authority on matters not listed on the agenda, which are within the subject matter of the housing authority. If you wish to make a comment via zoom please raise your hand. If you're dialing in via telephone please dial star nine to raise your hand. Sure test I see no hands raised at this time. Okay, thank you. Item number seven is approval of minutes. Any comments from commissioners on the approval of minutes. Seeing none will move on and the minutes are approved as prepared. Item number eight chairman commissioner reports. Any reports from commissioners. I have a comment to make during our last meeting at last month we made a decision to proceed with a NOFA focused on rehabilitation. Or preservation of existing affordable housing units. Our next step in that process will be to form an ad hoc subcommittee. Commissioners LaPenna and Burke have expressed interest in being on that subcommittee. Is there another commissioner who would like to be on this subcommittee for this NOFA focused on rehab and or preservation. I see a hand raised. Commissioner Raheiser. Okay, great. We can't add any other because of the brown act so we have three committed people to handle this ad hoc committee. Thank you very much. All of you appreciate it. Now I will open public comment on this item 8.1. If you wish to make a comment via zoom, please raise your hand. If you're dialing in via telephone, please dial star nine to raise your hand. You will have three minutes. Chair test I see no hands raised at this time. Thank you. We'll move on to item number nine committee reports. We'll move on to item number nine committee reports. We'll move on to item number nine committee reports. Chair test. I see commissioner Danny's hand is raised. I'm just going to say the same thing. Mr. Downey, go ahead. Yeah, I just want to make a comment. A couple of items back for the subcommittee. Yeah. Address the issue of wheelchair accessibility. As part of the rehab conversation. We're going to move on to item number nine committee reports. We have a number of communications. Rams. Wide enough halls. Bathrooms. So I just wanted to just chime in on that. Excellent. Thank you very much. Very good comments. We appreciate that. Okay. I don't see any committee reports on. We'll move on to item number nine committee reports. Good afternoon. Chair test and members of the housing authority. Couple items I'd like to report out on this month. Is a first sage commons, which is a 53 unit permanent supportive housing complex. On the corner of college avenue in Cleveland. Is in the process of leasing up. The housing authority committed eight project based vouchers. To this facility. Is a site that's not included in the commission. With the responsibility of providing those units. So staff as Rebecca noted is busy conducting inspections. So those project based voucher units need to be inspected before. Tenants can move in. And then also because there are density bonus units are compliant. Staff is verifying income for those individuals. is in the process of undergoing its finance and review with the state. So we are very eager to see that phase of the rebuild of journey's end move along and I'll keep you posted as that advances. And then finally, last week we closed on some financing for Mahoney and Glen and this is the 99 unit complex on the corner of Highway 12 in Calistoga Road in Ricken Valley and they are working through the building permit process. They have submitted their application and it was undergoing review and so we are currently looking at a summer construction start for this project and I'd be happy to answer any questions. Any questions of staff, commissioners? I see no hands raised. So at this point we will open this for public comment on item number 10.1. If you wish to make a comment via Zoom please raise your hand. If you're dialing in via telephone please dial star 9 to raise your hand. You will have three minutes. Judge has to see no hands raised at this point. Okay. Thank you. Item 11 is consent items. There are no consent items on today's agenda. Item number 12 report items. There are no report items on this agenda. Item number 13, public hearing. Item 13.1 is a public hearing adoption of the public housing agency plan. Rebecca Lane, Housing and Community Services Manager will be presenting. Thank you. Thank you Megan and thank you again commissioners. My name is Rebecca Lane. I'm the manager of the Housing Choice Doctor Program in the Department of Housing and Community Services and the item before you is our annual submission of the public housing agency plan. This is for fiscal years 2022-2023. Next slide please. So the purpose of the public housing agency plan is to outline resources and strategies that will meet the Housing Choice Doctor Program goals. We operate this as a five-year plan and as an update, an annual update to the five-year plan. So the item today is our annual update of our last five-year plan that was submitted last year covering fiscal years 2021 through 2026. The plan is developed on a template that is provided by HUD and the purpose of the plan as they said is to outline the resources and strategies to meet our program goals. The plan is reviewed by a resident advisory board and by the public so that's the purpose of the public hearing today and then it is ultimately approved by the board of commissioners and submitted to HUD. Next slide please. So the activities for the 2022-2023 annual plan that support the goals that were outlined in our five-year plan are pandemic recovery which is restructuring our operations to ensure that we are meeting appropriate public health and safety measures as we talked about earlier resuming our housing quality standards inspections is a big piece of that. We're also going to be completing the merger to our electronic waiting list. You may recall that in September and October of 2021 we opened our for the first time an electronic waiting list for the Housing Choice Doctor Program that was a very successful effort. We were able to reach a lot more people than we had been in the previous methodology which was by paper application and that certainly also saved a lot of administrative work for data entry and things like that. So we were able to open the waiting list for new applicants but everyone else who had already applied and who was already on the waiting list those are the folks that we're going to target in this year to sort of log in and find their electronic waiting list account. So no one was taken off the waiting list that had already been on the waiting list. Everyone is going to this year who had been on the waiting list already have a chance to go in and create their online account. They're going to keep their same rank. Their place in line will not change but we decided just the best way to do it was to open the waiting list for new applicants first which is what we did in the fall and then phase two of that is merging everyone else who was already on the list to this online version. We're also always doing ongoing project-based voucher activity. So as Megan mentioned in her remarks Sage Commons project is one that's happening right now. All of those project-based voucher units passed their inspection on the 23rd last week Wednesday the 23rd of March and we are actively moving folks into that project right now. We'll also be anticipating in July of this year that another project which is a HUD-Bash project in Petaluma will be coming online in July or August of this year that is the River City Senior Apartments and we're also anticipating during 2022 possibly early 2023 that the Lindo-Tunis Senior Apartments which is another project that is supported by project-based vouchers will be coming online. We are going to apply for new vouchers as they are made available including any special purpose vouchers. So the emergency housing vouchers that we received last year an example of a voucher product that we would be applying for going after if that is made available to us and we're going to keep working on integrating technology to keep improving efficiency and accessibility for participants and owners that includes not only the waiting list efforts but also improvements to our website and we did note in this plan in the annual plan for this year we did have a change in our financial resources which is that infusion of resources for the emergency housing voucher program so that is noted as a change from our five-year plan to this year. Next slide please. So an important component of the PHA plan is that it is reviewed by a resident advisory board and provide comment as they wish. Housing authorities that have both public housing and Section 8 housing choice vouchers have formal resident councils of the public housing properties that serve as the resident advisory board for the housing choice voucher PHA plan as well as public housing PHA plan. For our agency as well as many others in the country that do not have public housing units we're known as housing choice voucher only agencies or HCV only agencies. We are tasked with setting our own policies to fulfill the resident advisory board requirement so in resolution 1129 that was dated January 22 of 2001 the housing authority of the city of Santa Rosa established that the two tenant commissioners will also serve as the resident advisory board serving concurrently as both the tenant commissioners on the housing authority board of commissioners as well as serving as the resident advisory board. So this resolution also in addition to approving our PHA plan it first establishes our two tenant commissioners as our resident advisory board. Next slide please. So it is recommended by the department of housing community services that the housing authority by resolution appoint any and all housing authority commissioners who are also housing choice voucher program participants as the resident advisory board to represent the interests of those served by the housing choice voucher program and also adopt the annual public housing agency plan for fiscal year 2022 2023 as required by the United States Department of Housing and Urban Development for local administration of the housing choice voucher program. That concludes my presentation and I'm happy to take any questions. Any questions of staff by commissioners? Commissioner Burke. Thank you. Rebecca a good presentation and just have a couple questions. One is on the PHA plan I think the current plan on page five the two top boxes homeownership and self-sufficiency they weren't checked and I'm not sure why I'm sure there's a good explanation for that. Yes it means that there were no changes to those programs. Okay okay so those are yeah thank you and then the only only other comment I have is that I think there's some excellent suggestions by Commissioner Rawhouser and McWhorter on project-based vouchers and homeownership and I just wanted to know kind of what the plan was going forward to make sure that we follow up on those and have conversations about how we can best meet those objectives. Sure so I think are you referring to the comments that were submitted as part of the five-year plan last year? Yes yes yes so yes why there were comments both on the project-based vouchers and on homeownership and we have taken into consideration the comments about the project-based vouchers which we're ensuring that the project-based vouchers are evenly distributed around the city and the impact of project-based units on the tenant-based housing choice voucher waiting list. So in the each of our funding notices where project-based vouchers are being made available that's one of the considerations is where the units are going to be located and as far as the impact of the potential impact to the existing waiting list on project-based voucher units we are now at the point in our project-based voucher program that we are only serving future funding allocations will only be for either veterans or people experiencing homelessness and what we do in order to sort of notify and determine you know we notify the entire waiting list of an opportunity to apply for a project-based voucher unit and if you happen to be now in the future it will be projects that if you're a veteran or if you are a person who's experiencing homelessness and you are also on our housing choice voucher waiting list then you will be eligible for that project so we are anticipating that the impact to to the general waiting list will not be significant given that the target populations are so specific from here on out. Thank you for that so those comments came from the review that was done last year by Commissioner Rawhouser and Commissioner McWhorter or was that then recently I'm kind of losing yeah so the the resident advisory board last year because at the time of our of this process taking place our two tenant commissioner seats were vacant so we created a separate resident advisory board because we that was how we met that requirement uh because our our commissioner seats were vacant so these comments were submitted the ones that you're looking at were submitted as part of the five-year plan last year and for this year the and any comments from this body from the public or specifically from our two current tenant commissioners who are appointed as our resident advisory board by way of this resolution those comments will be included in the final document that is submitted to HUD so the document that you are reviewing right now the annual plan we will include in that final version any comments that are received as part of this meeting. Thank you for clarifying that. Sure. Thank you um Commissioner Downey. I see did I unmute myself I think I did um as you all know gas is over six dollars a gallon a gallon of milk is getting up around five bucks I'm wondering when we're looking at reimbursements for low-income housing um is astronomical inflation or whatever you want to call this accounted for people who are on a really tight budget or is this just something that people have to ride out until things come back down again? I'm not sure that I understand is that question related to something in our in the kha plan or is it more general? No it's in the pha plan I did not have the pha plan allowed for adjustments depending upon costs of living spikes such as the one that we're going through now or if the annual plan was just a flat wage you know regardless of what milk and gas cost. Sure I think I think I understand the rental calculation for the housing choice voucher program is a standard that is based on the tenant paying 30 percent of their monthly adjusted income towards the rent and utilities and the adjustments within that are related to disability related expenses medical expenses and child care expenses so it may or may not hit the other out-of-pocket costs that you're describing you know someone's child care bill is going up because of other you know expenses going up and we're going to be able to make an adjustment for that but generally things like gas or you know foods are not part of those adjustments but it sounds like most importantly it seems like child care you know and other necessities are calculated when I mean I don't even know what to call the spike but it's it's steep. Thank you. Regarding the public housing agency plan that we're discussing today I'm curious is there any comment from Commissioner's Rawhouser or McWhorter at today's meeting okay I see I see no no comments okay we'll move on then we'll open the public hearing for item 13.1 if you wish to make a comment via zoom please raise your hand if you were dialing in via telephone please dial star nine to raise your hand you will have three minutes. Chair Tess, I see no hands raised at this time okay I'd like to know at this point is there a motion and a second for this item please you're at your hand if you thank you Commissioner LaPana. Yeah I'd like to make a motion to approve the resolution of the housing authority of the city of Santa Rosa approving and adopting the public housing agency annual plan for fiscal year 2022 through 2023 and establishing membership of the resident advisory board. Thank you. Do we have a second? Commissioner Rawhouser. I will second the approval of the motion. Thank you. Okay we'll now move to a vote. Hi commissioners. Commissioner LaPana. Hi. Hi. Commissioner Rawhouser. Hi. Commissioner Burke. Hi. Commissioner Downey. Hi. Commissioner McCorder. Thank you. Vice Chair Owen. I'm just being lost on Vice Chair Owens. Chair Tess. Hi. But the record reflect that the motion has passed with six eyes and that Vice Chair Owen is not present. Oh I apologize Vice Chair Owen. Your vote. If you could just maybe thumbs up if that's a yes we can't hear you. Thank you. Let me revise that with the record reflect that all commissioners are present and that the motion has passed with seven eyes. Thank you. With that we will adjourn this meeting. Thank you everyone for your thoughts. Appreciate it. Thank you.