 let's get it rocking because we want to keep this down to a shorter meeting. Call to order and I assume all of you have seen and had a chance to read the minute that were given to you. If you haven't had a chance we can wait for you to read them. I read them as well. Janet, did you? Okay, so basically I need to have a motion to approve the previous minutes from the past meeting. I move. Okay, Candy. I second. Thank you. Wonderful. Thank you very much, ladies. We need to have a vote. All in favor. Aye. Okay, hands were good. Moving right along. Okay, it's been moved and seconded. We've taken a vote on to the house manager's report. Kathy, handing it right off to you. It's pretty short. April was pretty quiet. We had three events, the club, the board meeting and two facility showings. We did still have a lot of activity in the garden. For pictures and stuff, we were out there actually on the first of May having our first club meeting and had a wedding come over from St. Brain. So there's still lots and lots of photo activity which we can't keep track of. We have four new revenue generating events. Our inquiries are keeping pace at 34 for April and five of those were phone and 34 were electronic and you can see the distribution on the report. We are still getting a lot of leads from City of Longmont, the knot and wedding wire. There's something wrong with those numbers. I'm sitting here looking at them. So I don't know what I'll figure it out later and send you a revised copy. We are ready to open for clubs and events. We have two clubs starting back next week. The book club met on the first of May and we are busily dusting things off and vacuuming and cleaning so that we're all ready for that to happen. Pat will be here again tomorrow and I have a few little things to do and then I think we're set to go. We're working really hard in the garden. Grow is out there right now and ho and hope is going to be there in about an hour to assist. I think they're actually taking on the roses today because she thinks we're finally past the last frost so we're going to make our roses all beautiful today and they're getting the beds ready for installation of the annuals which will hopefully be at the end of next week. They're supposed to go in on the 21st but it really depends on when we get our delivery so we're kind of trying to balance not knowing with planning which is always fun. They are mulching the beds and they'll finish once the annuals are installed. Terracare started mowing two weeks ago. The grass is looking pretty good. The sprinklers are started up but I don't think they've adjusted them yet so that's going to happen really soon. Parks charged the sprinklers. The fountain's uncovered. It's always nice to see that emerge from it. It's a winter tarp and they removed the broken tree limbs but we also have a couple of trees that need to actually be trimmed because they have broken branches from the last storm. Hopefully we'll have the fountain up and running by the wedding on the 22nd. Karen and I met with Jeff last week and Ben and Sue Ellen and talked about the next steps on the grant process. It has come to light since we met the last time that the only person in the city who can sign the grant agreement is the mayor because the mayor is the only person in the city who can sign intergovernmental agreements so we're going to have to take the grant application or the intent to apply for the grant to council in July. So we're working on that. We have to get approval so that we can do the August deadline for the submission. As I said most of our clubs are going to be returning in May and June. We did have two clubs that have decided not to come back at all. It seems like a lot of our seniors have decided that they really don't want to go someplace 20 or 25 days a month and they're pairing back on their activities. So two of our clubs, one of them is a bridge club an eight person bridge club and the other one is a five or six person stitching club are not coming back. I do have another club on the hook to fill one of those spots and I'm working with her to figure out when they're actually going to meet and how often it sounds like they may come twice a month. I wanted to take a minute and I don't know if I pulled the, we'll talk about the COVID updates under the agenda items. We did have one event cancel and that was Courtney Lawrence's baby shower. They still had too many people under the current COVID guidelines to have their meeting in the house and the weather wasn't good enough to do it outside. So they canceled. We did book a wedding rehearsal for Anne and Carl and that's happening on the 21st. We picked up a very sizable celebration of life on June 11th and we're doing the food and the rentals and the peak public address for that. We also picked up another wedding on the 6th of August with a wedding drop off on the 5th. That one's just a reception and we picked up a post wedding brunch in August. So things are moving. It's good news. I actually put money in the bank and that's that's moving in the right direction. Wedding sites and services sent us one lead list with 73 leads. 15 of those bounced with bad emails and so far I haven't gotten any inquiries but usually they follow later. Update on the date for Art Walk. It's going to be September 11th. I'm still working with Elaine at Art Walk to figure out what kind of sponsorship we are going to do so that we can get into the advertising. I'm not willing to spend more money on the sponsorship than we have in the past. Typically we do about a $300 sponsorship so it looks like we may do a performer sponsorship but she and I are still in discussions on that. So financially moving on to the financial reports you'll be happy to know as you look at the spreadsheet that we are in the black and frankly that's pretty unusual for this early in the year so between COVID and as early in the year as it is I'm very encouraged by the fact that we're actually in the black. Not by a lot only by about $1000 but actually it's closer to $1500 but I'll take it. We're up to 15 events with 64 attendees for the year but that's going to start climbing pretty rapidly now and we're very anxious to get people back. As you can see the April spreadsheet is pretty empty. Again next month that'll be a lot fuller. Moving on to expenses. I am working on updating some of our printed materials. We have some old websites that are no longer rerouting to the new longmontcolorado.gov so I'm going to reprint the little labels for our packets and I'm going to reprint our history brochures which we're out of and I'm working on a couple other things too just to get things updated. So I have spent a little bit of money this month getting some new paper to get that done. We have spent a fair amount of money on cleaning supplies because Pat's cleaning like a fiend. He has oiled every piece of wood in the house and it looks really really nice here. I also had to update a bunch of office supplies in the process of picking up the things that we purchased for the garden so we bought rose food in alfalfa and next month you'll see the fertilizer. We actually did laundry which I think is exciting because we haven't done hardly any laundry in a year so that's moving on. TMI that's right. Moving on to the munis report which is the financial report that looks like this. You'll see that the year-to-date revenue does not reflect what's on the spreadsheet. That's because the transfer from the general fund didn't happen in April. I'm sure they'll catch up so I went ahead and put it in my spreadsheet but in munis it hasn't been entered yet. So that's the only reason for that. That is about all I've got. I'd like to go over the letter of intent under old business and Karen can do that. Any questions? Yeah. I know I have a quick question. So we talked and at the last meeting about possibly putting a QR code on the gate area so people could donate or also with the Q and R codes we could do a quick tour or something. Have we gone anywhere with that? We're still working on it. There's some technical complexities related to that and Suella is actually the one who's working on it so I don't really have a very good update on that but she is absolutely working on that. There's some back-in stuff related to collecting the money that's very complex and we also need to go to Jeff and get approval for doing that so it's kind of happening in the background but I don't have an update at this point. So it's an issue with hooking up with their rev track type of thing? Yes it's an issue with programming. Okay. So Suella is working on that. I didn't get an update from her and since she's not here today but I put it in my notes to get an update for the next meeting. Wonderful thank you Kathy. I really appreciate it. I just if there's a way that we can help with our funding and even if it's just a little bit of a trickle a trickle something and and it also helps I'm hoping with our counts so when you're not there or able to count we can keep a better track of numbers without you know um heavy other issues. Anybody else have any questions or concerns that they want to talk to Kathy about on her report? Sam Hicks I think we're good. All right we'll move right along moving on to old business with the grant update. Karen do you want to go ahead and take it away in regards to the grant? Well in the board packet you have the letter of intent the three page letter of intent hopefully fall into um read through that. And just as an FYI the packet is loaded up on the um new prime gov site but I did not load our letter of intent in the public packet because I think that's really our private business so you guys have it but it is not it's not on the public site. I agree because obviously we're not quite ready and until it's the official document and we're ready to rock them all definitely. Well and it's a competitive grant so honestly I don't want to give anybody else who's applying for the grant to leg up so that was really my thought process. Yeah I agree that is that is the reason to keep that among us not you. So does anyone have any questions on the letter of intent? I thought it looked great but where's everybody else out? I think it's great it's well written I think they'll have no trouble you know understanding what we're asking for. Yeah well and we're going to meet with them next week so the good news is they can tell us who to direct it to so we can put a name on there in the salutation and we're also going to have a conversation with them a little bit about our intent with the driveway trying to figure out if our intent changes does that preclude us from applying for the grant? You want to talk about that? Kathy when you say we or they who exactly are you meeting with? We're meeting with Megan Ethen and Anne McLeave and they're both representatives of the State Historical Society. We did a virtual tour with them a few months ago because they didn't feel safe coming in person next week they're going to come in person and we're going to repeat the process physically in the house and we have a whole list of questions for them that we want to get answered that we think will be easier to do in person than over the phone or over a Zoom call. Do they sit on the grant application process? Anne is our regional representative for grant applications in the Boulder County area. They're perfectly happy to provide advice and counsel on grant applications prior to us submitting them so we're also going to make a plan to submit our grant application to them for their review so that we can get their advice and counsel prior to actually submitting the grant to them on the 1st of August so and Megan Ethen is kind of over Anne at least that's our understanding. So we're we're going to get clarification on their actual roles next week when they're here. I guess my question is do they sit on the no they do not using the grants so they can't help our case any if there's I mean I think they have influence because they're probably more familiar with the grant applications from their particular area than the other people that who sit on the board but their actual reviewers are people that aren't necessarily part of the state historical fund organization specifically they use outside reviewers and we have we have no idea who those people are and nor will we well absolutely but my question is I've been involved with SCFT grants and and other things through the Boulder County Arts Alliance and have actually reviewed grants normally they allow certain people within the process to that are sitting there so so they're influencers I but I don't know exactly what that means the actual approval process is purposely vague yeah yeah okay so so I wasn't sure if you knew something more thank you sorry just curiosity you know we may have more information next week after we meet with them face to face I certainly think they're influencers they are not voters well yeah but if they can influence it in a good way yay so the more information they have the better we are so and knock on wood we're meeting with waddle and dob tomorrow about the driveway and we did get a bid from white last week which we really haven't had a chance to review it's quite lengthy and it's presented substantially differently from the other bids that we've received so we will sit down next week at our regular meeting after Megan and and leave and review all of the new information oh I do have one other piece of information I spoke to planning yesterday I'm sorry I thought this was muted I apologize I spoke with planning yesterday we do not need permits to repair the driveway we don't need permits to repair the window we do need a permit to do the tempered glass but it's only about a hundred dollars he said it would be a maximum of a hundred dollars and that's it will it just means that we have to have a and it's a final inspection on the installation of the tempered glass so that does not sound particularly onerous nor expensive so and if there were any other permits required there would not be any fees affiliated or associated with those because of our relationship was a city so that's that's what he told me about that and then he also recommended that I go talk to somebody else in planning about the historic nature of the house and what we were planning on doing I forget the lady's name I've got it written down at my desk and he felt that she might have some ideas about where else we could apply for a grant so I'm going to reach out to her probably next week fabulous that's great do you have anything to add Karen I don't think I think what I would just like to know is if everyone's okay with the the letter of intent as drafted with the exception of you know when we learn who we're supposed to address it to will change that but otherwise is this acceptable yeah I believe so it's very concise and to the point and clear and not overly cumbersome which is really great thank you for already your hard work on us that's that's my thing so basically what you need or what we need to do is I need to have the motion that we approve the letter of intent as is um well actually I think we wait until we have it completely ready to go this is completely ready to go it and it's going to be submitted probably before our next meeting yeah before the next meeting so we need to have a motion but we need to have a somewhat of a motion in the motion statement it needs to state with the exception of who it's going to be addressed with minor changes with minor changes correct captain that way um you have the ability to um do what we need to do without any if I can get a motion with that we're feeling short over here I'll make us a little taller there we go now we're now we're getting tall okay so Ann did I get was it you or I started finding somebody else wanted to at the same time I was gonna say I move we accept it as it with minor changes as necessary thank you can I get a second I second that okay can I get um a hands up for all in favor please oh I don't know I was at a meeting yesterday and I was voting so seeing all hands in favor and there will be none opposed this has been moved and seconded and moved forward thanks again ladies for all your hard work on this we we just think it's phenomenal I personally think it's phenomenal thanks um that is the ending of old business moving right along to um new business and our COVID update of board board meetings clubs events okay well I am going to try to explain this and Ben can correct me if I'm wrong because it's fairly hard to understand but we did get a new order from Boulder County last week which is I don't know 10 or 11 pages long and full of warehouses and therefores and their twos and their widths and and here for yeah it's really clear and easy right yeah it's very it's clear as mud legally the good news is that if you have nine or fewer people for an inside meeting masks are not required and we are not required in any way nor are they to provide proof of vaccination if they have 10 to 49 individuals again their masks are not required and they don't have to have proof of vaccination as long as no more than nine of the guests are unvaccinated is that is that right Ben I'm reading it right off the sheet so I'm just trying to read it right if that's happening right and this is for indoor events only for outdoor events I think it interprets as as 80 percent and then if it's 49 no more than nine so 80 percent 80 percent is the is the general rule that's the bogey and we're trying to you know it's I'll just leave it at that the 80 percent is is where that stands so if you use that as your rule of thumb for that 10 to 49 and that's a consent of vaccination not a it's not a proof yes yeah they have to internally in their own group and verify that 80 percent of their attendees are vaccinated in the case in the case of our clubs they're they're almost 100 vaccinated so yeah the leader of the group just needs to say yes we are 80 percent vaccinated and we're good yeah and if they're under nine then we don't even need that and most of our clubs with the exception of twisted stitchers and maybe the book club are under nine just to begin with and our bridge club which has 12 they're all vaccinated have already told me that so I think all of our clubs are good to go and they will not have to wear masks so they were quite excited about being able to come back and not wear a mask of course if they're uncomfortable they can wear a mask to make themselves comfortable we're not going to preclude them from that. Jacqueline and I will have to wear a mask because at this point in time city employees are required to wear a mask inside at all times if they're with the public and outside if they're within six feet of people in the public is that is that right then yeah that's the current that's the current guideline okay so the the good news is all of our events all of our outdoor events are a go and um we will just have to monitor the number of people inside the house at any given time um based on the the rules for capacity and that kind of stuff so we will probably still require masks inside so we don't have to worry about vaccination status. Well the yeah yeah as far as masks and the public so for example that any of our any of our public facilities like like the memorial building or the rec center masks are required right now by both the public and staff inside under the same rules we've been using all along the one thing that does change is the numbers the the way the numbers work does alter currently as of next monday and uh jeff reasoners actually will be in a meeting with boulder county today we hope that they kind of confirm that at least give the that's what we expect we don't expect anything else but we've seen we've seen the unexpected many times um and that's as maybe all of you know that that's called the clear level that starts on monday and there are no restrictions that's the that's the rule um and what that that doesn't count masking masking is the one thing that it's a separate separate order that works on its own so as far as capacities we are normal capacities the only exception still is our large events over 500 which do not will not come into play for us till quite a bit later yeah well if that makes uh muddy sense there you go well the good news is my wedding for 100 in august is a go my wedding for 150 in october is a go um my brides can quit sweating the small stuff and um and we can probably start to have meetings inside again because we've really um really kept the uh like the bridal showers and the little things you know that are typically in the the meeting room um we'll we'll be able to start having those again and not giving them all kinds of guidelines that change every 10 minutes yeah so i i think it's very exciting i'm so excited to actually see faces and people uh the the one thing that we haven't been given okay for is um in-person meetings for the board and what i was told by the clerk's office is that we could not do in-person meetings for our board until the council started having in-person meetings um that's what the clerk's office is asking for who knows and i asked when that was going to happen and they told me they didn't know i think we'll just float with the new normal whatever that is so um okay thank you i i think it's exciting um again it's exciting that we're getting back to somewhat of a sense and i'm glad for the brides that that's a good thing i'm glad for us yeah okay i'll take it um um moving on to the art walk update um i again i want to make sure everybody knew the date changed to september 11th i'm working on a sponsorship and based on um level clear i i think we can go ahead and plan on having artists in the house um we might want to maybe not have quite as many as normal yeah i had a question on that kathy okay because you know from previous art walks too i've noticed how people really are enthused about coming through the house um and it you know i mean even though the house is big there's narrow hallways so yeah i don't know about the six feet distancing it would be hard um is would it be possible maybe to um have the artists on the outside in the yard and that way the people going through the house would only have to tour the house it'd be easier to manage the crowd and if we i don't know if we had those little white canopy things maybe if we could have a few artists in the garden i just thought it might make it easier with whatever restrictions are in place at the time um let me think about that a little bit canopies and extra tables would really drive our costs up and we've tried very hard to make that a you know not a very expensive event for us to do and my other concern in september is it gets dark or starts to get dark in the garden so art's not going to show well um toward the end of the event yeah i decide i know how in the past how crowded it can get in the house and i'm a little concerned about that that was so that's why i was thinking if we could move some of it to the outside it would i think we could move a little to the outside i just don't want to take on the expense of moving it all to the outside does that does that make sense yeah and then if we and then if we had it only on the inside i would really suggest we limited to maybe four artists because that'll right i think that's a good plan so with that said um i you know i obviously i have a list of artists if anybody else on the board um knows anybody you want to recommend um please bring that forward to me or kathy and um because we don't want to invite everybody we have to kind of screen it and then you can tell them that you know we're looking for some artists but don't promise them a spot just at this point um and i i really would like to at least um include an invitation to diane wood again because she was signed up for the last one and and because of covid we had to close that out if you would like to extend an invitation or i can i guess i know her very well that would be great but that's the only thing that i would like to put forward because of the last one being canceled make sense i would like to hold off on invitations just for a little bit until we know for you know get a clean idea of what we're going to do yeah but i i so that's my name i'm pretty good at the top of the list thank you done set that night is it seven fifteen and our walk goes until eight o'clock eight you know i'll reiterate as far as regulations there it's very unlikely there will be any sort of distancing regulations at that point now that doesn't mean that we don't want to be prudent to people's sensibilities of course i think you know catering to your public is exactly what we want to do but as far as the actual regulations next monday six foot is gone um oh thank you that that's that's the deal and we know a lot of people will not be comfortable with that but just as far as the actual regulations so i'll leave it at that point so i i have another question as it relates to art walk my thought process was to invite doug brunson and his guys to come play again that that has really worked out very well for us in the past the other thing i could do if we're going to sponsor a musician we could ask for a musician from art walk but if we do that we won't have any control over what we get i love that any thoughts i i'm all for that i think their music is so enjoyable for i think that's a great idea kathy honestly and because of our venue and it being such a special place i i think it's better that we have a little more control over over who we choose to allow to be there um it just helps for the overall ambiance of it and because we that's my personal opinion i don't know where everybody else is um so i'm in agreement with karen on that all right so it's everybody in agreement that i'm going to reach out to doug yep i can send him a note and get him on the hook right away he's never said no they're delighted to have somewhere to play from the shaking of the heads i believe that's a that's a go all right i will do that um because i have are we going to be um kind of monitoring how many people we allow in the house at a time to keep the numbers more in check not if there's no restrictions honestly we get a little crowded but i i don't think we're crowded to the point where people would be uncomfortable okay not santa crowded no it's no it's not um it's it's it's pretty it's really pretty mellow um and certainly if it got to be too crowded we could direct people out into the garden for 10 minutes and then ask them to come back i think that's something we can think about when we get closer okay sounds like a plan and i also think if people are uncomfortable in crowded situations that they're just not going to come true you know or they'll choose to stay outside and yeah walk around the garden and read the tour i don't know well that's where my logic of having some of the artists outside is that people would be more relaxed if it's more open and it's definitely more open out there well maybe if we look for artists that are more more like garden art like we kind of used to um see if we can find some people who that would be a natural place for them to be like with the ironworks that we had at one point or the the garden um stakes and stuff like that maybe we can find somebody who just fits in that environment and would not be disturbed by you know the light going down okay does that make sense and we and we can certainly get some tables out there we'd probably have to rent some linens um i really don't want to provide tents not that gets very spendy plus the tents would block whatever light there is again it's colorado flexible with weather we'll have to figure out and go from there um okay if there's no other information on our i think we can move move on um so we're looking at a total of four artists and um again and thank you so much for for taking this on and doing this um on to the women's work uh scavenger we haven't had our final um meeting regarding the event but um i do know that we raised around six thousand dollars for a woman's work um in case you're not aware of what it was it was a scavenger hunt through a lot of the uh around a lot of the areas in downtown longmont and um my daughter sarah was um the chair and she got me as the co-chair of course and um my goal my first primary goal was to get some history into this and so um old mill park was part of it and uh callahan house and saint stevens plaza and roosevelt park and a lot of other places as well but we did qr codes and so when they went to visit the site the qr code gave them a clue as to the next place they were supposed to go and they had a little goodie bag and um merchants donated various coupons and things like that in the bag and i was kathy was um gave me a bunch of brochures on callahan house so everyone that got a bag had a brochure in hand to tell them more about the the history and what the house is for now and uh the same thing with old mill park and the historical society so i got my mission accomplished by you know pushing the history of longmont so um six thousand dollars was a good amount of money to raise for having been the first time um that it's done and i think those of you who were involved to help me put it together and and participated marine said her and her family participated and they had a good time so thank you for doing that i appreciate it having fun for a good cause it was wonderful so well we had after you mentioned it i started watching and we had little clusters of people out by the gate you know deep in conversation um having a good time it was kind of fun good good i think everybody kind of got to invent their own fun i mean we gave them the guideline but then they could take pictures they could make it a race like marines said her family did uh um you know really but but it was it was great and and um speaking with other people that did it and and i gotta i put i gotta put a um face to your daughter um sarah it was very nice to meet her finally and um anyway it was great fun and um i'm sure there were a lot of other people that did it and went and and utilized restaurants and everything downtown because of it and made it a big a big thing so so it was it's a great idea and i love the QR codes they're simple and well yes so anyway moving on onto other business at this point unless we have any other new business that we need to bring on to the table um other business um is open and i i already kind of broke uh the subject approached the subject of um the QR codes with sue ellen so if if we can get something hopefully happen with that that would be great um uh does anybody did we just lose all of you you guys all there it got real quiet you can't hear me any longer um i can see we we can't hear you moraine you can't hear me there you go you're froze up for a minute there was i froze i'm so sorry like your lips for moving but nothing was coming out it's like a really bad um you know how those old films from from japan where they are or china where you're talking and it's not working can you hear me still hopefully okay um anybody else have anything to bring up when it comes to other business okay i i do have one thing to add about the garden um anna told me that all of our new perennials are coming up so those the 63 plans we put in in the fall are all all survive the winter wonderful i'm i'm sure they'll look beautiful um future agenda items does anybody have any future agenda items that they would add on to for us to discuss at the next meeting i actually do have something that we need to bring up in in brooch um normally because we did not meet in january um normally we just discussed when when or if we're going to have cancellations of meetings and because of i've been on other boards and because of july being july and people take a lot of vacations is is it a possibility that we would like to cancel our july meeting because of the holiday just putting in that out there um i don't know where everybody else is out but normally that would have been discussed and set in january so we had public notification we in advance um we can we can change the cancellations well i was gonna say i think my only hesitation to canceling july is that that's really right before we're going to be submitting the grant application i think we're going to need the board's eyes on the final grant application um for approval um so that's my only hesitation to canceling because it well it's the four it's the 14th it's really not not really movable actually well it's not uh it doesn't come in right by the holiday holiday okay just just uh all right so then that's completely off the board and and again it's more about um making sure that we're covering what we're supposed to be covering all right well and if if we're to a point where we've already gone through it and we're done then we can certainly discuss canceling it um we we don't aren't we just have to post at least 24 hours before a cancellation uh the meeting's been canceled so we would certainly decide way before then so i i think we can um kind of flow with it and decide what's appropriate as we get a little closer i just only do 24 i'd like to at least to do a week two if not two weeks out for public notification simply to to to say that we're way above board i don't like anybody thinking that we're doing anything um that we're not supposed to be and i know we're not but but again it's all about um being open and apparent that's that's kind of my my whole thing so if we had a bunch of visitors to our meetings i would be very concerned about that but since we typically don't have a ton of visitors um i think a week's notice is is perfectly appropriate and on occasion we have canceled closer than that for various reasons and typically we do cancel one of our summer meetings just in a normal year um we we do cancel one of them just because there's no new business but we'll maybe that will be august play it by air i don't know okay that's that's kind of that's kind of where where i'm where i've been in the past where that there's at least one meeting cancelled and i and i just want to put that out there so um all right um things we have nothing else to to discuss that i know of um can i ladies can can we go and make sure that's the case um that you have nothing further to discuss and are you good um kandace are you good janna okay and and karen you already brought up the point about the grant thank you for doing so i appreciate it all right so we're looking at adjournment um if i can um get an adjourn okay thank you can i get it can i get a second please somebody second um i i believe an had her hand up first so we'll go with her um and then um i'll just make a can all in favor of adjournment hands there we go um right we've been seconded and uh full vote we are 43 minutes we did it all right thank you all for coming bye bye bye have a good day everyone thank you arora