 All right, welcome everyone to the first in a long time joint City Council and San Roa City School Board meeting. Madam City Clerk, could you do a roll call for the City Council, please? Certainly. Let the record show that all councilmembers are present with the exception of councilmember Combs and councilmember Sawyer. Additionally, please let the record show that all members of the school board are present with the exception of director De La Cruz and director Medina. Thank you, clerk, and since it is a joint meeting with the school board, we're gonna have to start our meeting like we always do with the Pledge of Allegiance. So if you can all join us for this, it will be a new experience for you. Hopefully, I'll remember the words to that one. Sounded good from here. Do we have any cards? So seeing no cards, one thing that we also wanted to add, I was gonna ask Chair Close, if you want to make some comments about the collaboration about this meeting, and invite any of their, we'll first go through the school board members and then councilmembers if you wanted to make any Comments about this first in a long time joint school board City Council meeting. So would you like to go first? Sure. Thank you, Mr. Mayor. I just want to thank the mayor and and the city for making this happen. We've been trying to make this happen for a long time. It's been a really long time. I think maybe a decade since this happened regularly, but prior to that it was a regular thing. And I think it's a good idea for the school board and for the city to be talking regularly on things on which we can collaborate. One thing that I learned since Mayor Schwedhelm and I scheduled this is that the City of Cloverdale actually on a regular basis has an ad hoc from their school board and City Council that meets so that they can work offline and then they just have meetings when necessary together. But that seems like a good idea. But in any case, I'm glad we're doing this and and want to thank Mayor Schwedhelm for making it happen. And anybody else comments just about being here today? Thank you. So from the council respect or my perspective one thing that I did have a wonderful opportunity to participate in with Jen was she and I what did our first traveling town hall meeting at Piner High School and we had about a hundred hundred twenty kids there And it was a great opportunity where we really had no agenda. I was able to share with the students This is what the council tier one priorities were Yes, Mr. McGlin with the due dates and everything and it was great opportunity just to get the feedback From the students there. Is this what your priorities would be and for the most part We were like I don't want to say spot-on But they seem very appreciative that you know climate action was there and had a lot of questions regarding homelessness So we're hoping to continue these type of dialogues throughout the district for any other campuses I think we have one coming up in a couple weeks at Ridgeway. We're going to Ridgeway. Yep So it's it's just nice and I think the more we do these the more we'll see the benefits we can get from these types of partnerships So I'll offer it to other council members any comments opening comments like to make See none and let's roll into the staff briefings. Mr. Kim or would you like to Yes, good afternoon, and it's very nice to say good afternoon instead of good evening. Thank you for From me too as well this joint venture because The more I'm in this position the more I see how much overlap there is and one of the one of the most wonderful ones that I love working with And that's the Santa Rosa Police Department. And so we wanted to highlight tonight The wonderful partnerships we have between the city schools and the police department specifically the SROs But also some other programs as well And so I'll turn it over to assistant superintendency Steve Mazzera and Lieutenant Janine Cooker Hi, my name is Steve Mazzera. I work in what's called student and family services. So for us, that's around attendance student discipline special education and those pieces and I've had the pleasure for the last three years to be coordinating with the SRO program And I work hand-in-hand with the SROs every year and lieutenants Sargents as they come through and we've developed I think a pretty strong bond So we're going to talk about some of the things that we've we do The historical precedent for this goes back to the original a drug suppression grant from 1996 That was supposed to help coordinate city services provide logistics for secondary schools around drug education intervention and enforcement After that poor after that grant expired SRPD was able to keep positions in place and expand and became an SRO at every high school what feeds to its Middle school feeder so a high school and a feeder middle school and that's kind of how the program begins and We've moved on and added Measure O that we talk about a violence prevention partnership that our partnership is very strong in the city schools Well, we have meetings with the Santa Rosa police probation and others and with our assistant principals at school sites And we talk about what's going on in the community what to look for those kind of issues And we have a nice sharing of information that we've had for many many years from Sorry From the police standpoint, we'll let such a lieutenant Krueger Sorry, and I'm Janine Krueger lieutenant with the Santa Rosa police department I'm also doubling as the sergeant for the SR program and the lieutenant in charge of the program as well Happy to be here today From our perspective we have school resource officers on each of our high schools Basically keeping the campus safe Just having a presence on campus. I think it does a lot for the high schools It helps the officers on each campus to develop relationships and just be present for kids to be able to talk to And answer questions for them and and just be there for the teachers and staff as well on each campus the SROs take place or take part in Doing presentations periodically on gang intervention Drug awareness how to stay safe in general we one of our SROs does a cyber bullying Presentation quite often and actually all the SROs are starting to also do that presentation And just helping kids make good decisions through just again being present to answer questions and guidance provide guidance and mentoring From our perspective as well, it's a great way to engage with the community and Engage with the teenagers at each of the campuses and the middle schools And speaking of which we have a youth Community youth police experience where kids are we take applications from kids from all of the schools High schools in Santa Rosa and we put them through a a week long Basically, it's a kind of an academy or course where we teach them about what it's like to be in police work and Encourage them to potentially become police officers at some point and really just developing those relationships with the students We also participate in mentoring and just being role models in schools It's not part of city Santa Rosa City schools, but myself and another SRO are Formal mentors for two kids at our CP and our UP the rose in the Roseland district We also spend a lot of time lately on educating and training staff on critical incidents on campus And this would be our active shooter training that we provide for staff and and teachers on each campus We've actually done several probably within the last three months We've done at least 20 presentations on several schools in Santa Rosa And we do walk-throughs and safety assessments for those schools as well And so that highlights the need from what we at schools feel that we need out of our partnership, and that's expertise Obviously they have the expertise of what what has to happen in a situation. That's not necessarily an educational event That they bring confidence that partnership brings confidence to us to understand that we are feeling that we are Priority we know we have services that we can count on The focus is great for us too because we also try to reach and educate our community We've shared presentations together at parent nights on drug and alcohol She mentioned vaping those kind of things and so this SROs provided critical Focal point for our community as well, and that just goes to show some of that purpose Another important point is accessing city and county services in In these times we're reducing County County reductions. I'll have a slide on that in a minute but Having the SROs to be able to tell us who to go to information whether it's probation Whether it's a social situation social workers or those things they have a greater broad Outlook and what works in the community and so for many times when we're working with a situation They're very helpful for us to give us access and tell us who to go in the community Um Well, so what that does is an example. She already Lieutenant already mentioned the supports we have and the drills. So let me bring a one point of information We had a coordinated city drill last year with Pioneer High School the coordinated between the SRPD Fire EMTs as well. Yeah, and so so that that's an example of of they needed a location to practice these kind of things They were very proactive in coming towards us There there had been times where having those drills on our campus would cause alarm in our community And that's not the factor anymore. In fact, there were times when I've had Principles in this district at this at our schools who are concerned about a police car being parked in front of their School thinking oh people are gonna think that's a problem. I have to tell you that's completely reverse now That they like to see that there That's a confidence that comes to the neighborhood where it was viewed as a negative factor And I think that kind of right there and as a nutshell talks about the improvements we have in the partnership The other piece I do want to know to note here is that County offices County office has reduced health services to schools There's a strong program. It's called Cape was about mental access to and prevention to schools That's been reduced in the last round of budget cuts And so right now from a school standpoint We need the police officers more than ever because they have access to the the mobile service team They still have a way for us to address students mental needs and health under Whether or not the child needs 5150 analysis and we don't have that availability like we did with the county anymore And so police partnership is even more important than others Let's see if I can get your grid was it so what the grid is showing us is the examples of It's not showing the presentation Forgive me so What lieutenant was talking about is we have a grid where we've had schools show the time of Access that they've done for training for staff participation So this is this is an example of the partnership where they'll come in and discuss with administration What it looks like under active shooters what you should be working on They've come to school sites and shown us they've walked to the campus with us to talk about vulnerabilities and things we can work on They've trained staff at the actual school and perhaps some have had discussions about student safety So this is just a logistic thing where we do to really recognize the importance and what they've done to come out to schools Another important piece of the partnership that we've done is around truancy. So truancy in From a standpoint of a police is students that are not at school that could be in the neighborhood It's obviously a community issue that we want to make sure students are at school Because of other vandalism and crimes and things that could be going on the neighborhood now That was the old model of what truancy was about And what it's come for us is it's become for us a vital sign of why students aren't Attending school. Is it because of these other reasons that they're involved in others outside activities or is it because of other? Social emotional welfare things so for us It's an important piece where we've received a grant from the state of the California Department of Education Called our sale grant where we focus on chronic absenteeism So where truancy used to be someone's not coming to school and they've ditched and they've gone to the mall or something With a skate park now what we're looking at is chronic absenteeism for kids that miss for whatever reasons parent vacations I'm too sick. I don't I feel nervous and I'm too anxious to come to school that for us is more of a Symptom of something we have to work on with that family and that's where the city and county resources come in SROs become a vital component of that many of them sit on what's called a Student attendance review team like at a school site when we're having attendance problems They'll meet they may know families. They may talk at that point We have one of the SROs that attends what's called a student attendance review board at the district level We have a student an SRO who works there and looks for services that are available to families that we may not be aware of So those are another good example of the partnership that that really helps us in schools a Quick our own some some statistics. We've done Over the last couple years So T1 is called a truancy letter first truancy second truancy letter SART is the team that I discussed at school site and Sarab is the district and you can see over the last couple years We've really ratcheted up what we're working with now. These are county services. This is obviously DA referrals to juvenile court But just shows an example of the emphasis that the SROs have helped us with And then we can't forget one of the strong partnerships that it's a very important for both teams is that every 15 minutes Every 15 minutes is a great way for us to work with our partner to talk about the importance of being drug-free on school The timing of those events are very strong around prom in the spring and dates when when there's a lot of outside events going on a lot of pressures for teens to to be Drinking and driving and that has been a very strong anti-drug message for many many years And one of the strengths of it is the relationship that comes together And maybe lieutenant can speak just what that looks like and the importance of that So the the SROs we actually get an abundance of applications for this program for the kids to participate and they have to have to Go through all the applications and then come up with a I believe it's approximately 20 kids that go through the program They get to go to an overnight retreat with the officers and talk about their experiences through the program It's very emotional. I know that the chief and I were both there last year at Piner High where it was held and it's just an extremely impactful program I believe for the kids and how just involved they are emotionally in the process of going through the program and they just they develop really strong Bonds I think with the SROs and with each other going through that program So it's just we have it at Center Rosa high next this coming year It takes about nine months for the SROs to actually plan from start to finish. So it's very involved program And as we move ahead to the partnership, we are just continually grateful for the city and funding those SRO positions for us They'd have a lot of impact of use you seen we discussed here historically The coordinating sharing information goes both ways. It's very important that we have that resource available we mentioned about the attendance and every 15 minutes and One of the strengths that work on as we mentioned right now is the active shooter and training can't overemphasize the confidence That that brings to our campuses when we know that their SROs and in the city is there and they know they have our backs And then we anything we can do to keep fully funding We know budgets are tight and we want to thank the city for Continuing to fund our SROs and hope that will continue in the next budget cycle And with that we'll turn it to Boards in the council for questions Do you want us go ahead? Why don't you go first? Thank you for the presentation. I'll just Look to my colleagues and for any questions and Dr. Sheppan. All right. Thank you for the presentation and Lieutenant, thank you so much for this partnership I had a question about the type of training that the officers the SROs receive not so much around the The drug awareness or their gang intervention. We've had presentations on that, but this is around mental health and behavioral health We're all familiar with the viral video of SRO Chris Morrison and It was amazing Whatever type of training that she received should be commended But I'm wondering, you know the way that she handled it And I know that the SROs have received some type of training But it was it was just spot-on some warning what they what type of training they receive. Yeah with Chris that's really her personality and Just her experiences You know as a police officer as a teacher the The training that the officers received is crisis intervention training. It's a week-long training program I am sending two officers to a behavior assessment Training program in Santa Clara Next month actually The part of it is is picking the SROs. It's really getting the right personalities and the right people in those positions Other than that they don't receive any other behavior type training for Mental health training other than other than the critical incident or the crisis intervention training. I believe can you think of anything else? Good Good afternoon, Rainier Navarro chief of police The other things that we do is we do annual training for all of our officers and the school resource officers are a part of that but we are constantly addressing soft skills or how to how to Speak with people on an ongoing basis so that we include that in our officer Officer training on an annual basis and then we the school resource officers they attend a school resource officer school and again all of our officers In fact, I'm in it right now that crisis intervention training. We send every single officer dispatcher and Feel feel personnel to that training. So it's an ongoing training that we do we do it as much as we can And again, it's getting the right personalities in there You're welcome Other questions from the board Thank you for the presentation Regarding the every 15 minutes Are you guys still on the cycle where it's like you do one school a year? Yeah, it's such a huge production. Yes Has there ever been a thought of doing it at the middle school level or is it just so intense? Do we keep it at maturity level wise at the high school level? That's correct Yes, I think with everything that's the seriousness of everything involved in the program It's probably more age-appropriate for the older teens well, I have to say that There was an every 15 minutes Event at Peiner in the late 90s when I was teaching there and it's the only one I've been a part of and It had a huge impact on me. It had a huge impact on several of my students and I Have to tell you that that program is fantastic. It is upsetting. It is hard to watch, but I think the Realistic nature of it and connecting personally to the students is why it makes an impact And so I just anything we can do to keep encouraging that program. It needs to keep going. It's so good And and I think I think One of the things we're rotating around in a four-year cycle And so we try to make sure that every student during their high school career has participated And that's kind of the cycle that we're doing so you get it within four years So that emotional impact will be there by your senior year when driving starts happening And maybe that's how it's related to why it's not at middle schools as much And I know it's connected mainly to drives and alcohol and driving Is texting a part of that as well because it seems like that's almost as bad or worse Yeah, that's an alcohol. That's a good point. Um, I don't believe that that is part of it from what I recall Um, it is the focus on the alcohol and drug aspect of it But and I agree with you it is extremely impactful And I was only there for parts of it as the supervisor and checking in and um, I know chief Navarro gave A speech a talk at the the last day and just People just literally emotional about it even though it was, you know, not a real Thing but they feel that it was very very real. Thank you for highlighting that. Yeah, thank you for Uh, director fong had a comment and then judgmentary question. Yeah questions comments this discussion item So chief Navarro and uh, marriage bed helm and uh, Mr Oliveris because you've been in in police work for so long and I've been in this Since the inception of the school resource officer in my role before this role It has made a difference and it's made a difference because of the relationships that the police Have made with the kids and the kids are now seeing an officer in uniform They're mostly in uniform. Sometimes he came in khakis, but um Those relationships made a difference They just made a difference because I've been in another school district where we didn't have that and the difference was palpable the kind of Attitude that the officers come in with Versus the kind of attitude that our officers are coming in with with our kids Makes all the difference so you're really impacting lives and I want to thank you Thank the city. Thank the police department for all the work that you've done in the past also for this program because It is vital and I love this partnership Director money Yeah, I also want to um share my appreciation for this program and With the you know the budget cuts with the county and how we don't really have access to cape anymore I completely agree with assistant superintendent misera that this is vital to our our students in our district Um, and so I think that moving forward It's going to be really important that we focus on coordination of services to ensure that Whatever resources are made available to students from the sro's part that the district also Has some responsibility in making sure that they continue those services and That we just make sure that it's um continual so I want to um Ask what what that coordination looks like now and if staff sees gaps or areas of improvement So I I think that for us who we're kind of moving into another phase That the k program is is where it is and county may not have the same kind of resources So we're trying to build our own program So so we're we're shifting from a partnership Where we didn't have the capacity before four or five years ago when we started We didn't have a mental health capacity We've been using outside vendors to kind of help us build that support and the concept around it So now we are eric loft. He has been hired as a mental health coordinator So he is our person in that department that's kind of building the multi-tiered system under social emotional behavioral health um, and they were we're provided our own services this year for elementary school sites In in the gap of cape. We're hiring our own mft to kind of Be that ability to kind of resource immediately out and help It's not a perfect solution because there's not since they're not a county employee They don't have that what that what's I guess turned in the in the industry a backdoor Back into county services But at least it's somebody that can support school sites help counselors and administrators make those kind of decisions on a school site and Kind of provide much of that same support And I just want to add on that I think that in our community for a really long time The responsibility to address mental health has fallen on the hands of nonprofits and private Practitioners and so I think going in that direction and making use of the resources that we have in our county Because there are quite a lot outside of the county system It's going to be really important. So I'm glad that we have a mental health coordinator at the district. Great. Thank you Yeah, thank you for the report and and for your ongoing partnership and work together It's really important for our students and and our kids who are kids just temporarily so they're for your citizens So I I think it's real important and I really look for areas of collaboration I think a real low hanging fruit and one of the things that I've been I'm harping on every time I get somebody to talk about this is a program that they have in washington dc Which is that they just have basically a media campaign where their posters plastered everywhere and billboards that say That if you see a student out of school that a police officer will take them to school No penalty and that that it's a collaboration with the school district where there is no punishment for For this they will just take them to school and drop them off And I think it's a perfect opportunity to build relationships between our students Our young citizens Their families and our public safety officers So that's something that I would love to look into to see if there's data around The effectiveness of that and then the other thing the question I had for you assistant superintendent Mazzara is around. I know that we have Really put more effort into you know chronic truancy and your data shows that and then if we're what the results were seen You know from that effort We did have attendance up. Uh, excuse me. ADA was up last year Um, we're waiting for final cde numbers We're we're we've been waiting with bated breath to make sure that we give you accurate numbers And we can never unfortunately match CD numbers out of our own student information system So we don't want to give you two separate levels of reports But our department is going to come forward on the last year of the grant and the success we had When we did our end of the year reporting we did show an increase in ADA and a reduction in chronic absenteeism Throughout many different sites, but our final numbers I wanted to come through the dashboard because as you know the dashboard now measures chronic absenteeism That's that's consistent site to site. So it's Exactly. Thank you. Thank you mayor Great counsel questions miss flowman Well, my first is a comment, which is just thank you to you as assistants who were intended into you the tenant cooker I'm really impressed by your collaboration I'm wondering um, if you have any personal anecdotes or experiences that you would like to share with us or anything that we didn't get through this Seems like the amount of work that you're doing on behalf of All of our residents whether they're adults or children in our system It is probably not encapsulated in nine slides and I wanted to see if there's anything that you felt After having heard the questions from the board that you might like to add I'll start and I said the I think the one thing was a great outcome is that our principals want to see A black and white in front of the schools that shows the community the partnership the strength the confidence So I think that that right there is just a great example of where we've come around But just on a personal note, you know every time we have a situation of facebook post where there's something potentially threatening Graffiti at a school site or something hit the paper You know to have the coordination of services to go on site with an sro Have somebody meet me there with a principal and just walk through the safety steps of what to do Did you do this? They just bring such a level of expertise and knowledge and it really makes us Feel that we're doing everything appropriate and right and they're right there with us And and you just can't underestimate that confidence to walk into a situation and have somebody there So those are multiple anecdotes every year of when we have to go into a situation. They're right there and that's great Yeah, I would agree with steve and it you know, it is just changing the culture too of um the um acceptance I think of having police officers on campus and Working together. We have such a good relationship I know steve and I are in communication at least once or twice a week about issues that come up And he knows that he can always get ahold of me no matter what and i'm going to pass that on to the sros I think now just what what's going on across our country With the active shooter incidents that are happening. Unfortunately more often than they should It's great to have that part of the collaboration and educating our staff Our teachers on what to do if If that should happen on on our campuses and I think that part of the educational piece is becoming more accepted Especially for us here in santa rosa I would say that a demonstration or evidence of that was what happened at santa rosa high school Ridgway high school in the district office last spring at the end of the school year during graduation Um our sRO crossby was there Thank goodness Ray was on the phone to me Like within seconds to because they were going to do an incident command That level of being able to move that quickly with three campuses I think is proof about not only the partnership but the training we've received and what we understand The relationship that the police force has developed with all of us Um To the point of where we're trying to collaborate on different needs that the police have at our sites That I want to talk to our board about That I think would be very helpful in the upcoming, you know years The most The one that I really want us to think about and I'll bring it up here is the ability to paint numbers on the top of our roofs I mean it seems so simple when you think about it But it'd be so helpful for law enforcement to know from the top exactly which Building is which based on a number In maps So that's the level at which we are collaborating and I think it's very healthy for our community to do so Thank you, I just want to encourage you from both city and the school board to keep letting us know how we can Support the collaboration that you have Great other questions. Yeah, mr. Olers Thank you, mayor. There's a number of items that I'd like us to hopefully follow up on but as to President close's comments about truancy for example I think there's even more that we can do even with our business committee for example how we do the outreach It kind of takes me back to the start of our violence prevention partnership and how we looked at gangs a long time ago And we decided that A gang violence was not just an issue related to police that Involved the entire community and I've learned to see education the same way now We cannot leave it just to our educators and teachers to educate and keep our kids safe We all have ownership in it as a community and that goes to the truancy. How do we as community members Business community help and support the efforts to keep our kids in school where they can be in a safe learning environment And I think there's ways of doing that through some types of campaigns Often we see youth out in the community, but do we ever actually ask? Hey, you're just supposed to be in school You know that kind of a question to them not threatening but just asking a question You know just just to remind them I'd also like to see a way of getting our Our students more involved in local government more civic engagement to the extent that we can And i'm thinking that we might be able to start that by engaging our asp officers And i'm suggesting maybe Exploring how do we pull together a summit of all of the asp officers to meet with Council staff or others and plans some kind of a day for them On what that means to be engaged I would love to use them for example as focus groups on some of the things that we want to do to improve school safety In the school environment as we all know we're now into I think two years of legalized adult use of marijuana And I don't know what's going on out there really we hear about it But to what extent has have things changed in san rosa, but I think that when we start engaging in perhaps Surveys of our school of our students or focus groups that we engage the student body On how do we do that right and engage them in this process? We're talking about them But we should include them in helping us come up with some ideas and decisions on how to approach it To get a sense for one of the issues related to that vaping mental health issues mental health needs on campus But they just give them a stronger voice And I think that would be something that would be I believe would be well received And we also need to look at our student community as our potential future employees as well And maybe it's for us as a city to explore some kind of a formal or informal mentorship program For students because you know we have a vast number of employees with different backgrounds different jobs Which has started exposing some of those students to some of the jobs and and again just to provide them the support that they may need moving along through school as well And I think that that is it, but I it's been great for me to see this transformation Because I see a very a lot of openness now a lot of transparency with with both of us And I think a big part of that has been the engagement of the partnership going back to the early 2000s and how we've evolved And I remember going back even way beyond that when you're we're talking about the acceptance of school resource officers on campus and how Difficult that was and now try to remove what went from the campus and good luck with that, right? So I love to see this partnership continue to develop I think the last time we had meeting like this was almost 10 years ago I think that was near the last time we had one But it wasn't at this level of discussion with with talking about ideas and how we can work Together for the sake of our of our students and their parents as well. So thank you Any other Thank you for that It did remind me of the fact that centers of city schools has what we call youth design crews We are actually designing for equity many many things programs getting feedback from students And I think it would be wonderful for our youth design crews to come and speak to the city council I would define our youth design crews as students who are on the margin So our first crew was from richway high school Because who better to describe what the needs are for a school district and for programs are those students who were not served by that So I can't wait for it's coming. You'll see that and then about the community. I think that's great. There's a statistic We have in here. That's why there's little teeth on the vital signs for truancy. I didn't know if anybody would get that Nobody obviously did Because 20 of children age five through 11 have one tooth that is in decay Which prevents them from coming to school So if we think about something as basic as what we probably take for granted is tooth health dental health What can we do as a community? What can you do as a community to encourage businesses dennis and then we have some But it feels like it needs to be over an overall screening for every Five-year-old who comes into school and then not only a screening But then what are we doing to take care of the dental health if they're missing Potentially like 17 million days or something. There was a huge number in here. It's something that we could actually take care of So I think that's an idea that you're Pointing to thank you I also want to thank you for the presentation is funny as you mentioned steve I remember back when it was not a welcome side to see a police car at a campus and now they are part of the community I think that's that sweet spot. We're looking for and again thinking back to those times when we did have truancy officers I know san jose city schools had What was his name Ernesto? Oh willy Will It was before that it was before that He would read that education code just before you found the truancy and we'd taken to san jose high school But it was interesting back then they you know if a child was Everyone had to be in school between like 10 and 2 o'clock But now with homeschooling and all the different programs How do you manage that so not only for our police officers? How would members of the community outside of what mr. Alvaro said? Hey, shouldn't you be in school? What would you recommend to our community? How would you deal with someone who you think might be a truancy school out in the A truancy student out in the community We might as an example So we have students that go to the junior college all the time and and they show a junior college id Sometimes when I was at minor high school, you know You'd have to have a copy of their schedule and they'd show a little something They had a card a sticker that says a jc so they're coming for in and out We could do something similar every school Pivot online school could have a card that shows pivot online So they're enrolled in a school, but the school doesn't require the same kind of attendance I think those kind of things can be worked out very easily like and then businesses show me your card I'm not going to serve you those are kind of partnerships. We're talking about Great. Thanks for the information any additional mr. Tibbets Thank you, mayor. I actually do have a question for you Madam superintendent after we just said about tooth decay Have I assume you were working with the pediatric dental initiative How's that going? Is it a capacity issue for them? I think it is a capacity issue or it might be an ask issue I know that some of our schools are served. I'm not I'm not sure that all schools are served It's something that assistant superintendent and I said we need to Take a look and see what schools are being served what schools are not being served for those initial screenings And then follow-up screenings. I think if we ask I really feel like the dental community will come forward and help So I think it's just a matter of ask It wasn't until we were researching for this to prepare for this that I saw the statistics about dental health and went Okay, yeah, yeah, we can we can do something here. That's an interesting one I used to serve on their board for many years and we were always looking for opportunities to increase The number of kids that that we saw And and I don't recall once in that board room talking about a partner partnership with School district, so I think that I hope that there's a conversation in your future there I will reach out to the executive director on my end Oh, perfect And hopefully because that to me is something that that is completely avoidable. Yes, that you can I was surprised at the number. I mean I was surprised at the numbers. So thank you perfect Director Sheffield has just to add to that superintendent I think you're right with the with the capacity level and and maybe it's a matter of going for the ask but when when The dentist volunteer to do the the screenings I have conversation with with our family dentist and and and she shared with me, you know by the time that we see These these students we see these kids And we we can see months and months of of neglect Oral hygiene neglect and it could have been prevented it could have been in some instances a year So by the time that they do get a referral Oftentimes to cpi It's it's wow the the damage has already been done. How many days of school has that kid actually missed and and didn't know Um, the parents didn't know the kid is just home with a fever Did not connect it correlated to oral oral health, but but it's there and and the the the numbers is The statistics that you saw Are very real and those are the numbers that are coming in from the dentists who finally get these referrals when it you know Months or sometimes, you know a year or two late Yeah, so Great any other questions or comments? All right. Thank you for that presentation Mr. McGlynn are you going to handle 4.1? Yes, sir 4.1 Report amendment to the memorandum of understanding between the city of san aroza And the san aroza city schools to allow alternatives to construction of affordable housing or school facilities on fur ridge drive lot f apn 173 dash 620 dash 030 David gooin assistant city manager leading us off All right, great. Thank you and good afternoon president close some members of the board and mayor schwebhelm and members of the council Assistant superintendent Edson and I are here to present this item And there is an updated. It looks like the the powerpoint that's on the apologize the powerpoint that's on the On your online is the correct one. So the title is wrong on on mr. Edson's here, but That's correct. Okay. I'm sorry. I've got the wrong one, but I think we're going to go through this presentation and Make sure that If you have any questions on this we will mr. Edson and I are going to be here, but before we start off I did want to acknowledge That a number of people got together over the past couple months I already actually spent a year To address this issue and I want to acknowledge staff that worked closely together the district staff and city staff Some are in the audience here. I'm ashley crocker from the city's attorney's office. Obviously a city attorney Sue galler gay bosborne Megan bassinger serena lino Deputy deputy superintendent edson and james traver were also a big help in making this happen So this did take a lot of people to pull this together So we are happy that we're at this point to bring forward this proposed amendment to this mou So what we are here to talk about is an amendment to the memorandum understanding for the fur ridge site We'll talk about where that property is and where that's located and more specifics about that site in a minute But a little bit of background on this is this prop this goes back quite a number of years back to 1988 when development happened in the found grove area that gave this piece of property to to the city or Decision between the city and the subdivision a number of deadlines were put in place back then to Do something with that property particularly specifically to build a school or bill low a moderate income housing for school district employees Those deadlines as you can see from this slide or this is just as a few of those There were negotiation deadlines. There were development deadlines construction deadlines And all those things had to do with how to get this property activated and used by the by the district This this agreement this mou Was amended 12 times between 1988 and 2015 There's a lot of changes that over the years that kept getting extended And moved there were two notable changes that happened in one in 2003 that allowed the district to Use the site for develop affordable housing on that site In the 12th amendment, which was in 2016 Extended that agreement additional three years to give additional time to see something happen on that site The other thing it did is it allowed the city manager at that time to extend the agreement if Progress was being made. So if a develop development plan was in place and things started to move forward We wanted to make sure that we could extend this agreement to make sure that that development did happen And the other thing that we did in 2016 was Formally memorialize a partnership between the city and the the district to make sure that we were both in this together And we were going to work together to find a solution for this site So the site that we're talking about is up in foul grovitz in the northeast part of santa rosa specifically on fur ridge drive it is a Six eight it's about a six acre parcel Up on fur ridge drive and just north of this parcel. There's a park fur ridge park Both those parcels were part of the agreement between the developer And the city when this was originally developed So where we are today, we do have an mou in place We went to the city council on october 1st two weeks ago and presented some options for the city council to amend the mou with the district We got feedback from the city council and what we're here today is presenting that revised mou based on the feedback we receive from the city council And the two primary elements that the feedback that we got that we incorporated in the amendment that's before you Is to extend the term extend the term by three years And then to give the district is as much flexibility as possible So that we could provide a housing solution for district employees and that could look like a number of different different things So the way that it's written provides a development on that site as the original agreement So by extending the agreement that inherently comes with extending the mou So the thought is that the district could Do that or or the district could sell the site and use those proceeds for a number of things One is to invest in a housing project off site on a different location Or build on a different site the Second option that was talked about was the district developing a revolving fund loan for a down payment assistance program for district employees So real quickly to go over what those options are in detail Essentially the first option like I said is is really extending that mou allowing the district more time To develop on that site if that's what the district would like to do There are some key milestones that would have to be accomplished. Those are already embedded in the mou. Those are already established in terms of what that looks like That's the first thing. That's that's it's an mou. The second is a two-parter The first is if the district were to sell the property That they could use those proceeds for a partnership So the concept there is that if a developer is already developing housing on another location that the district wants to partner with to try to Realize those units in a much expedited fashion. That's an option Or potentially partner with the developer to build an additional housing specifically just for district employees The The part part two of this of selling the property would be to use a proceeds to develop this loan a loan program And the the council gave direction in the way this is written is to provide flexibility for the district to create What that loan program looks like so the intent is that the district would To develop a program that would make sense for the district employees to make sure that they're addressing the needs of the district and Identify a way to implement that program manage that program and make sure that program is successful So that is the way that is currently written at this point. So that that's the flexibility that was put into this mou The mou is before you where we've also included the the old mou as well So you can see what the original look like What the new proposal is but the intent between the district and the city is to Provide some flexibility for staff to work through this to figure out how to utilize this site Get this site moving and hopefully see a benefit to to the district So with that we have two Resolutions, I'm sorry one resolution and one motion It's take two actions if the council and the the board would like to move this forward the council would Um move a resolution for the to sign this mo you know next in the mo you and this school board would Would vote on a motion to approve the mo you so there's two different actions So with that, I would be happy to answer questions and rick is with me as well You want to go first with questions Uh good questions from the board In council any questions Miss funny I have a question that is directed toward the school board, which is um, we're extending it for a term of three years correct That's room is for you. Um, is three years Acceptable length of time for you to be able to do what we've outlined here Excuse me. All right. Good afternoon council and board Uh, we do believe it is we would uh be in the position to then take this back to our board For their determination on this and set the process in motion to Turn this land into a valuable asset for our district We've been trying to do that Through many iterations over the course of the last two to four years Where it wasn't feasible to do it as the agreement stood So we think this is a real opportunity to do something for our school district and specifically our employees Okay, so my question is is do you believe that the property will Be at some point in the process in three years time or do you believe that you need longer? I'm trying to get Clarity on is three years because we've been amending this since 1988 and I'm hopeful that it can be put to good use for your employees asap We believe that three years would be long enough But we would certainly be open to a longer period of time to ensure that So I need you to be clear with me if you would like longer so then I can turn to my council and ask them for that Three years is fine. We will get the property taken care of Understood. I appreciate it Any other questions Okay, madam city attorney, uh, do we go first we city council? Yes Okay, so I would entertain a motion by council member. Yes, I'll uh Move resolution of the council city of santa rosa approving a first amendment to the memorandum Overstanding between the city of santa rosa the senator city school school district to allow alternative construction of affordable housing or school facilities on furridge drive lot f apn 173 dyes 620 dyes 030 Anyway further read of the text second Anyway, so we are going to go old school with roll call voting Madam state clerk Thank you. We'll begin with council member phleming council member ala vera's hi Council member tidbits. Hi Vice mayor rogers Mayor schwedhelm. Yes That passed unanimously Thank you Thank you, so we'll kind of take over at this point and said we'll be a three action item on our agenda to uh adopt The the resolution of the mou on our end and I just want to um Before I call for first of any questions we asked for questions before but I think they're done You know before uh, I call for a motion. I just want to thank everybody that's been involved in this process This has been going on since 1988. That's a really long time And but it was determined a few years ago that this isn't a feasible Building site for us. And so we appreciate the city working with us to turn this into an asset for Our district and for our staff and most particularly in the last six months the discussions around Allowing us to if we choose turn this into a down payment assistance fund for our staff You know we did a survey of our staff members and said what would be most helpful For you in the housing space and 67 of them said down payment assistance And so this really truly for our staff for our district could be a game changer And so we appreciate the staff's effort on this and really thank the council for weighing in on the mou and The terms that give us the most flexibility to make that The most helpful asset for our staff members. So I just want to thank Everybody involved in this process because this is it seems Very nuts and bolts and dry and and boring, but this is actually a really big deal And and can be a real asset to our staff members. So Thank you. And with that I will entertain a motion I move that we approve the first amendment to the mou between the city of santa rosa And santa rosa city schools to allow an alternative to the construction of affordable housing or school facilities on fur ridge drive lot f apn 173 dash 620 dash 030 all second My move by director McCormick second by director sheffield roll call vote. Please lory director McCormick I director sheffield director moneyary I director phong I and president close I Motion carries. Thank you very much I feel like we should applause. Thank you for that presentation and all the work that was done So before we adjourn, I would just ask all council if there are some other specific items You would like us to address at our next meeting? So then I will get with the board president and come up with an agenda meeting with staff But please send any of those Topics to me and I'm sure the board president would like the same So with that we'll adjourn the meeting