 That's 6-0-2. Receptors, guests, thank you everyone for coming. I feel alone. And could you all introduce yourselves? And we'll vote for the board. We'll introduce itself. And so on start, my name's Chris McDane. My name's Woden Teachout. I'm Allison Cornwall. Caroline May. Brian Talia Farrell. Jen Miller Arseneau. Amy Toth. My name's Vita. My name's Vita. My name's Tita. Amalari Lanthar. Jessica Toth. Thank you very much for coming. And welcome. Do we have any agenda revisions? I just had a question about board goals. Is this a meeting when we're going to kind of compile those? Is that our thought? I think that's kind of different. Got it. Any other? Any public comments? Yeah, if you like to help out yourself. Kate and Morgan, can you hear our teacher? Hey, Kate and how are you? Okay, so we have... I have minutes for 5-1 with me. I must say Allison's... Oh, God, I'm sorry. I had to do a lot of revision. Oh, really? Just because they were verbatim. You know, you did a great job taking verbatim. If anyone wants to know... What? So there's some revisions there. I got exhausted after a while. I wasn't sure what was supposed to happen with it. My hands are exhausted. I'm kidding. I'm sorry. So I would... Hold on for a few minutes from day one until our next meeting. Thanks. But I would entertain a look for proving the minutes of time from April 12th. Moved. I have a question. Sure. Wait, we second then discussion. Hold on a second. Why does it say to executive session to discuss a personal matter? I read this multiple times in minutes from earlier things, and I always thought that Brian had a personal matter to discuss. Personal matter. That would be... Thank you. Is it a typo? No, it says personal. That would be my... I'm good to go now. We could discuss... Sorry. I guess just along this line, so I want to make sure... One of the things that became clear last year is that we have sort of a shorthand for thinking about executive session, which is personnel, and there's one other thing I forget. There's personnel, student records, talking to... But there are very specific criteria around when you can go into executive session, and I just want to make sure as a board this year we're really paying attention to those, and we don't just say personnel without looking at those and making sure that we're appropriately in executive session. Great. Any comments on the minutes? Any questions? Any comments from April 12th? No. Okay. All in favor of approving the minister on April 12th? Aye. Now we are continuing the interview process for our thinking candidates. And for this, we will go into executive session. I move that we go into executive session for personnel matters. I know this one's off. I'll second. Okay, so we're going into executive session at this time for interview purposes. I don't believe it will be very long. And we have Ms. Lampia. She would stay. Please. Thank you. Okay. So who would like to be the timekeeper? We already addressed. Permanent. Permanent timekeeper. Yes. So can you request for having items for relevance of board into the candidates? Yes. Thank you. Could we reframe that slightly broader, which would be board involvement I think that would be great as a discussion item. Okay. And then should we make motions about who? We'll do that at the end. Oh, we do that at the end? Oh, okay. I was pulling up their names. I guess I don't need to. Next up is 3.4, which is student learning outcomes monitoring report. Yeah. This book made me talk. Right. So I'm really excited to bring you a full child. As you can see, we've got our pictures from the playground, which that should be worked on in the next couple of weeks. So tonight through this monitoring report we're going to try to better understand our MTSS system. We're going to look at what does our student data tell us about our current state. We're going to identify what has worked well and what do we need to investigate further and what do we need from the board in doing those things. So the first thing I kind of want to give a little bit of background is the MTSS system. Multi-tiered approach to instruction and intervention is a comprehensive and systematic process for assessing and maximizing the opportunities to learn for all students within any content area. And you can see there's a little bit of a different kind of definition of that between the general definition and how Vermont has defined it. But I think one of the main things I want to highlight is that it's really a comprehensive support which is why we're using a lot of different types of data. It's focused on high quality instruction and intervention that is responsive. So it's not special help in its rinse and repeat or that we're only approaching that special help in one way. There's a lot of different ways that we try to support kids and that it's really about building teacher expertise primarily and especially at tier one. So tier one is like the general classroom instruction. We've talked about this before but 80% of tier one type of instruction should do it for about 80% of our kids for doing it well. And then we get into the tier two kind of reteach the boost kind of thing or some other systematic supports with tier three being special ed. So we're going to start by examining our overall school behavior data and Chris and I are just thrilled thrilled thrilled. We actually shared this entire presentation with the faculty in advance of this board presentation and they actually helped me draft the last slide. So we'll get to that. You can see things are tracking nicely. You can see here in October this is the kind of launch of the think sheet so you can see we weren't fully kind of we were introducing them kind of as part of the system. September was spent mostly in kind of instructing around the big four and kind of what our behavioral expectations by October we're doing some interventions and having more discussions around the behavior by November and December we had quite a few but then as you can see the kids really did respond and we can see a kind of dropping off now I'm not going to promise the same level of results in May and June as Chris pointed out the weather does do funny things with young hearts so then we broke it down further and looked at our recess and lunch reports by month and you can see you know they're a little variable but overall tracking downward so you know keep in mind too we're talking you know two reports over the course of a month so even though it looks like a lot over a school that's not a ton any of the things that have to meet a level to qualify for even a report behaviors that have to qualify so like what we're talking about is if a kids these are kids that have needed more than one reminder and really this level data is super low this isn't even like something that would register in any kind of like formalized behavior system this is just think she level so think about that so we've made tremendous growth within our learning community in just narrowing and being able to manage most things with just a hey friendly reminder so I think that's you know exactly kind of where I want this to be Amy do you want questions throughout or would you prefer us to wait so I'm curious cause I know last year's climate data identified the playground in particular as a real hot spot I think was like 40% of kids identified it will we be able to will we be asking that same type of question this year to see the kind of the correlation between this information and how that is looking from the kids perspective yeah I think there will be a new climate report that comes out there were a couple of areas that they sort of examined to kind of refine because as many parents pointed out a couple of things were kind of wonky but there should be something that will attract to that kind of apples to apples and the wording might be slightly different just because you know yeah so alright and the big celebration is this check out the buses so we are down to like two reports over the course of a month it was like four in March it's like beautiful it's beautiful for those that weren't on the board two or three years ago Chris I remember it was at a main meeting it was over 70 incidences I was there so I was within five times are you okay uncontrolled problem so you know I really need to celebrate the team in this because it has taken everything from like changing kind of the structure the being really clear on the expectations it's taking the bus drivers being diligent to like uphold things it's taken actually kind of oversight from first student we've had meetings with first student to also reiterate things with bus drivers to hold to fidelity with our plan and every day checking in on the buses as well as teachers taking kids so that they're kind of settled and mellow heading to the buses there's been a lot of I just have to say the team in their consistency has really pulled this off so you know back in September you know we were really questioning we need a monitor and at this point the kids are just doing fantastic I'm so proud of them so Amy is this if we can get up to the three and three years old it will I wanted teachers and board to be the first to know so on to academics what we've done is we've split the fall assessments and the winter assessments the fall assessments include grades one through six winter assessments will include kindergarten and this evening I'm really excited to have Caitlin and Matt here to share some of their first-hand experiences and I'll be sharing the mic with them too which I hope we'll give you guys some contact with teachers that around student learning so as you can see here remember level three is kind of meet standard level four is you know doing better and level one and two where we've got some concerns around and those are typically kids that are needing support and as you can see our number is quite large and it's supposed to be 20% or under so if we take a look at winter actually let me just ask a question Amy so one of the things I'm aware from the high school is that sometimes the meet standard is the standard for the end of the year is this a meet standard like this is a standard where you're hoping that people right now have that particular month this is using data that's identifying this is the data that we use to identify who would be who we should be maybe examining for boost groups that type of thing so they're like behind for right now okay so it's time specific it's not the end of the year not the end of the year that's the data that we're utilizing and that's all adjusted for each testing window thank you great question so as you can see we have had some positive growth we've had decreases in the areas we want to see some decreases we've had increases in the area we want to see an increase we've also had a little decrease in an area I'd rather not see some decrease but when we're talking about relatively small numbers here you know I think we can that's also something to consider and I think what I would love is like for Matt and Katelyn we have had both the building and directing more resources towards building literacy I've done quite a bit of investment in this area this year as we've been trying to develop that as a as a group of colleagues and I would love for them to just talk about some of their practice and what they're seeing in kids we're getting ready to have our spring assessment and I would love to hear from them as to what they think that's looking in their realm welcome yeah thanks for having us so this is my 6th year of teaching kindergarten I taught preschool for 14 years before that and this year I've benefited from some extra professional learning opportunities during the staff meetings with Amy around literacy a lot from that and my instruction has benefited quite a bit and I'm seeing the results in my classroom one of the big learning that I took away this year was in the past I've often focused on visual cues with the kids and it's really decoding the settings and sight words and Amy has really shared the emphasis of a more balanced approach meaning and really having a robust picture walk and getting language containers for the books ahead of time so I'm seeing the result in my readers in the classroom is that they are using a more wider variety of strategies and and they're right now at grade level or exceeding the majority of them those who are not there have made amazing progress and it's other factors that have contributed to that is in the past I've always had the book boxes and I've had three books in the book box and as a matter of resources once we've introduced a new one I take the third one and Amy has boosted our library so now I have kids with overflowing book boxes they are just really excited about it they enjoy it and they have a lot of opportunities and other factors another factor has been the ability to collaborate with Caitlin and take the learning that we've gotten from Amy and really talk about our kids as learners and talk about what we see in our reading groups and we've even mixed and matched kids from our classes when we see learning targets for particular kids that match up should take some of my students and take some of hers and also it's just some of the prompts that reinforce the reading strategies we share all this really worked for me and I've just seen a big boost I feel better than I ever have about my reading instruction for sure I'm excited to grow even more so yeah yeah and to piggyback on that this is my first year in kindergarten here and with the last minute shift that we had to make with my assignment and I've been on my toes there's been a lot to learn but I've felt very secure and my ability to start to you know to share this curriculum with reading with both Matt support and a lot for me and she's again with different things at staff meetings reading articles and one thing that I took away was what an article that we had read was really successful teachers a lot of opportunities to read and the more the kids have opportunities to read there's a lot of data that correlates to their success and incorporated that into my curriculum and being able to sit down and plan out a lesson with Amy and then kind of watch her model it and then just left on it I mean that's how I learned like seeing other professionals do what they do and observe and then take those tips and tools and put them in my teacher tool belt but this year there's been a lot of new things and the reading instruction has felt really fluid and really smooth and really developmentally appropriate and natural and I mean they're thriving I mean the gross majority of my class are continuing to extend beyond end of year great little reading expectations for kindergarten and like Matt was saying we're with Amy's expertise and support we're giving them this broad range of tools and strategies so we're not just teaching them the sounds that letters make and making it this robotic you know focused on decoding strategy they're gaining all these different strategies that they're pulling and they're using and it's going to really boost their comprehension moving forward which can be a step one kind of plateau down the road for readers if they don't have a strong ability to also read the words and understand their meaning and it's felt really really natural and it's exciting to see how they're just ready, hungry for it any time I walk in the room with more books they're like who's are those for? Do I get one? Can I take it home? That's definitely the most exciting part the wealth is there I mean having the class sizes that we do and being able to collaborate as much as our schedules have been you know arranged that's been a huge just advantage for us and mostly for the little ones that we serve so it's been a great first year in this new and different role and I decided to keep learning and moving forward What do you think is we have a couple of different collections of early readers that are here but when Amy was starting to look through our library of early readers what we use for our instructions she quickly said this is a little bit a little bit sparks don't miss words we figured out a way to allocate resources to start adding to that and we've all been pulling from that immediately and it's been so helpful because I'm super hungry to read but they've already read everything you don't want to staple there Do you mean where do we order them from or where do we go to check them? Both Do you have adequate supply books I had to put a variety and since I coordinated with Amy on that but is there enough books to fulfill the needs that your students have not yet not yet we've made improvements The thing with kindergarten 2 is the quality of the books can be highly irregular particularly you know some of them are just ridiculous and they have to be predictable texts but they don't have to be ridiculous texts that don't make any sense I don't think that feeds the joy of learning I do think a simple story can for a beginning reader but you don't want to keep them at that really simplistic level any longer than what you have to our goal is so they can walk into the library here and grab really like anything that fascinates them right and I think that's what we're shooting for but it's also important for them to fall in love with books from the beginning and to do that you have to have high interest, interesting, colorful engaging books to offer them so I've been so thrilled with the level of collaboration between Matt and Caitlin this year as well as especially around literacy and they've really taken to heart a lot of the best practices which is you know when teachers are gathered around student work and student learning kids outcomes improve like so reliably it's just it's amazing I appreciate you guys coming this evening did you have any other questions for them? I just wanted to say because we never addressed this because the beginning of the year everything happened so quickly but I definitely felt very thankful that the school took a look at that kindergarten class that was made and supported the decision that was made I don't know the details of how that was done but I know how tough it was because it happened so close to the start of the school year and so I want to thank both of you and Amy for allowing it to happen even though you know communication wise and in terms of some other things a lot of people would have just stayed away from it even though there was a lot of data to support it and I think it's made a huge difference for the kids and I love that you two can collaborate as I get to see a lot of your work as a parent and I see the times that the classes are separate and the times they're together like it's just been so seamless you would really think that you'd work together for five years so it's been amazing and I can definitely attest to all the literacy data that you shared it's been like emotionally overwhelming to see you know like the reading skills develop like every day I'm surprised by something new and it's like that's the kids gateway to their whole life so thank you that was a really great actually a great bonding moment for the primary team as we all gathered around and tried to make a child center decision so I'm going to math oh wait no not quite yet so because you always ask this is all schools reading data across the SU so you can see how we compare our results are school one and I don't know who any of the others are so how do we even how do we read this these are the percentages at each of the achievement levels by each school the roman one of them so this is our school the data I just shared with you okay and then these are the other elementary schools followed by the whole SU so the great thing is like I think we have seen improvements in our scores with collective focus and I think both the literacy data as well as the behavior data shows that the grass is greener where you water it and we're going to continue working on these things as you can see I still would like to see our ones and two shrink the number of those and I see no reason that that's not possible and percentage wise I can't add and divide quite that fast are we still higher than the other schools for the amount of students that we have in levels one and two or is that shrinking it's more on par we're not the highest there but it's more on par at least in a level one two range do you feel so when I look at this I can't help but notice that we are you know definitely nowhere near the top do you feel like you have what you need and that you're I mean to change the course of a chart like this it's going to take a really long time do you feel like you have like you're on the trajectory or do you feel like you need more support or resources or something to be able to I don't think to just be able to continue to focus on learning and we've got some areas that you know I think getting the behaviors kind of like functioning a little bit like more smoothly across the school just allows for our time to focus on the learning as well as you know when kids feel good about how they're navigating the social realm they do better academically so all of those factors I think just you know continue to to help things you know I feel like we do need additional focus and learning around this I did not get through my full sequence that I had hoped to but can you explain what that means a little more sure so we got through the initial kind of like learning like kind of the ground work and then there's additional work as Matt was sharing having a well balanced approach that incorporates meaning making as well as language structure is really critical to develop kids that really comprehend reading well in 3, 4, 5 and 6 in addition having plenty of stuff to read and having robust read-alouds feeds their vocabulary acquisition and so all of those factors like we're not there with even so I wasn't able to get we weren't able to get to the point where we were working the comprehension and how you collect formative data around that and how you develop some of that and some of our vertical slices and there are a whole slew of things that we'll look forward to doing next year together at different points but we just we needed to shift into some collaborative planning for next year and so that kind of has taken some time so you feel happy I think so do you feel happy like you're on the right track or do you feel like you were 15% I mean it looks yeah definitely like better than I would have even yeah so I think I've got awesome teachers and you know when they're working together and able to focus on kids learning and have the materials you know I think all those things can't work do you have the materials for me do you have all the materials you need not at all is that in the at the end the school board support you can see our math scores are actually equally concerned about so here we have about 60% of our kids in fall that were below a level three we compare the winter assessment data you know I think we're doing more cycles of kind of progress monitoring is what it's called in an MTSS system where you're analyzing who's kind of falling behind what supports we can give either in the classroom or out of the classroom and you know kind of what is the underlying problem that we could hopefully backfill you can see we've had some increases in some positive areas not to the level of the literacy but you know I think at least things are improving and is the school using a math curriculum and that's aligned with the rest of the SU yes with the learning outcomes at each grade level that's the same so I think that the SU a few years ago had math learning outcomes for each grade level mapped out and I'm wondering if Romney uses those same ones. We're using the SU materials as well as access to the math coach they're they've had the training with Mahesh to develop some of that like understanding of the development and range of skills within each area of development that kind of help to know where to go back to to find if there's a deficit but in general math is a more difficult area to kind of backfill content wise just from a teacher standpoint so and we're certainly looking at a different math progression than we used to it's much more separated and really grows exponentially come forth in this grade any follow-up on the challenge question about the materials going back to the literacy do we use the SU materials in literacy or the SU curriculum in literacy as well across the SU is that different there's been some areas of study that they've done as an SU but I think that it was just time any professional development evolves as well as you will have new staff come on that kind of thing it was just time for us to align I think in how our practices were reflected in the strategies I mean do you think that was kind of good Matt? just that there has been focused times here in literacy but it's been a while we've added staff members and it was just time to kind of align around our thinking and just the language is important for it to be kind of like you know how he was referring to prompting that type of thing if the prompting can kind of be similar then it becomes like a shorthand because you want most of the kids focus going to the processing not to the teacher's words so just aligning those types of things really helps it helps so your question was aligning with the supervisor he was like mind but for literacy for the math but the same question for literacy yeah well I mean we have these curriculum camps at the end of the year where it does provide an opportunity for us to align in these different areas and we all have the same performance indicators for the different subject areas I don't know that we're all meeting those performance indicators in the same way but those opportunities that the curriculum can't or we can talk about how are you doing it so we're kind of getting there and we have opportunities to meet as great a life if we get on Tuesday with the math coach with other kindergarten teachers in ASU things like that are helping us get there what are the tools you use for assessment in literacy or math in math we're primarily using Star 360 as our university screener in you guys use PNOAA type of but we have WCSU benchmark assessments that we do another thing that we develop teachers work together to develop during this curriculum so so I think each grade level has a different benchmark assessment and then there's the Star 360 and then for literacy we all have the same we have the participant now and then we all have the same assessment schedule across the district so there is like the clearance of assessment plan that we really have been trying to hold to with fidelity this year this is all schools math data so you can see kind of how things are lining up so our successes I drafted with the teachers we have seen major reductions by using monitoring logs daily assigned seats, a flow at dismissal repeated work with the bus company and drivers increased reporting of problems so kids are more likely to let us know if there's something not exactly great on the bus and clear expectations for students overall behavior incidents have gone down from 109 a month just a little over 40 per month across K6 this has been achieved by making our expectations clear and accessible monitoring think sheet data weekly collaboration with teachers SST meetings developing strategy based support plans for kids and I do want to just highlight again the think sheets are not a punishment they're a learning tool and a conversation tool but more than that it's an early alert system for us to see when kids are struggling so we can do something positive about it playground and lunch room have also had a decrease in behavior incidents by using clear expectations and boundaries increased monitoring intentional heterogeneous groups improvements in routines while preserving student choice and play groups in space in the academics the number of students performing at proficient level in ELA increased by 15.6% in the period between fall and winter and the number of students performing at proficient level in math increased by 5.7% between fall and winter from you I'm sorry I skipped ahead our possible improvements in tier one are predictable large blocks of uninterrupted time for the core subjects I've had many iterations of the schedule and I'm almost to my final draft we want to do some work as just a faculty in UDL which is a universal design for learning to increase the tools for making learning more accessible for all kids continued coaching in ELA there's certain days that I'm more of a coach than a principal and that's I think been it's been a nice way for us to kind of get to know each other as teachers we need an addition addition of supporting materials for readers workshop a regular schedule purchase of needed materials for core more replenishment of that is needed and in particular classroom libraries are still pretty weak I would say we're going to think the staff and I mainly decided to kind of focus our attention first on primary grades because upper grades are really happy with still coming to the library to Peruse and find something they like here but the classroom libraries and the primary grades that's where you hook kids and they go through just so many books so we're looking working with Jen on piloting a math program with NWCSU in collaboration with other schools and we'll be receiving additional coaching in math specifically in math menu in fact Ellen came yesterday into a fantastic job introducing the concept of math menu which was great for us to just make some connections between readers workshop and how you can provide some differentiation in math in tier two we're looking at more frequent progress monitoring for students we've also dedicated time in each classroom schedule for tier two boost or tier three work that isn't impacting their core instruction in that subject area or they're not missing science to get math remediation that kind of thing we're going to focus most of our tier two energy in the primary grades to ensure daily repetitions because one of the flaws that we found was that a lot of the boost was being deployed with not enough reps to like close the gap and so between the additional progress monitoring and making sure that kids are getting five days a week to really close that gap over a short period of time I think it will help us shrink that gap and then we're also looking to increase communication with parents for kids that are in tier two so we had some great ideas emerge out of our interviews around that so anyways so that's kind of what we're going to focus on for our possible improvements for next year are you able to put some more meat on the bones when you say additional supporting materials exactly what are you going to put together a plan of what you think that that would look like and costs associated with it well I think what we're doing is we're looking creatively at kind of how our monies are allocated right now as it is and I talked really openly with teachers and we brainstormed there's a really high a lot of our classroom allotments go directly to the teacher and it doesn't work like that in many many schools instead you would have a certain amount per child for consumable supplies etcetera you would have a certain amount designated as book money or you might have a collective that would allow you to fill gaps for instance if you don't have enough books at a certain level because both kindergarten first graders and second graders can land in that realm and they're not to the library level yet then it allows us to kind of beef up that area so teachers were very open to not getting quite as generous of a classroom budget in a way for us to pool our money to buy these materials together so we're kind of sorting through that but there's some curriculum materials that we're looking for that are being used in some other schools in the SU and I think our students would benefit from but really the best way to learn to read is through reading so I want to make sure kids have high interest books that are high quality so I thought of something when you were talking about the literacy so that is the reader's workshop materials that she has up there I know teachers in other schools in our district are using Lucy Hopkins reader's workshop model and she has really good supportive materials for that so that is what maybe has something to meet there and that is something that other schools in our district are using and teachers were open to us getting that over the summer but I mean that'll unify the mini lesson which is a small snippet for the whole group right and then you'll have this little power pellet which is their guided reading group but most of the time in a reader's workshop kids are reading high interest stuff that will make them fall in love with books and not frustrate them that just supports that model but again we do need to boost classroom libraries that's is there any sort of SU purchasing collective like can we do we purchase as part of the SU or can we gain any advantage by talking to all the other schools and buying together Heinemann doesn't work that way exactly how about because I thought you said for the kids books yeah because they're reading shorter they're not into like chapter books as much you're really expansive is there a way to coordinate with the other SUs and just change schools school because if they're going through them that quickly they must go through they must have the same problem I definitely would I'll tell you the way that K2 kids utilize books I mean you just need my last classroom I had I had 1200 books and that was just about right 1200 books in my classroom library that was not from the library and I also have been just sharing amongst and it's like a logistical like yeah all right so board supports continued support of tier 2 intervention services will be needed we're really excited about just having more literacy support as well as kind of having more focused on just tier 2 math an investment a possible investment in the math program could be on the horizon in 2019-2020 so just heads up there investment in additional literacy resources such as a classroom library level as well as LOI kits are going to be needed for tier 2 so Jessica and I've already been talking about like where we should target for adding LOI kits to support tier 2 I believe that the scheduling improvements that I'm making right now will add additional collaboration and embedded professional learning opportunities which as you can see from Matt and Caitlin really do benefit teachers to have that time to sort of focus and work on new learning together and figure stuff out together and it helps build collective efficacy which is one of the highest yield practices that we can have as a school and please help us celebrate the small wins because as you pointed out Allison improvements in those core areas is a multi-year effort it won't happen no matter how dedicated my teachers are or how focused we are so any other questions? I had a question but it was on the previous slide but it was about increased communication with parents and it was under tier 2 I was curious if that meant specific parents like a communication system for communicating with parents around their child or overall communication Oh it means more focused if your child is receiving tier 2 services and we're progress monitoring them let's say just randomly in fractions then you'll get updates okay perfect that answers the question through that time where they're in that group so thanks thank you thank you thanks thanks thanks next time we'll have the 3.5 note that's for addition to look at you superki thank you for being here he's been out tilling your garden I wish you were and thanks for putting me on your agenda so you guys got the memo about the vision action fund and everybody had a chance to look at it the solutions committee does anybody need one? actually I would as well the FAQ sure do you have extras still? I have one more that's the FAQ so the solutions committee is looking at putting on an event in the fall to with a bunch of different goals basically there's just a ton going on the male sex right now I suppose you probably all know that the town plan is being redone they do it every 5 years and they're getting toward the end of their thinking on that but they really like participation you might have heard that hand has new owners now so you mean new owners as in owning the business or owning the actual facility of the houses the redhead and all of this goes with it and in fact I believe my understanding is that they even are expanding the ownership so I think they bought maybe the white house that's sort of next to the redhead property thinking about the sally's I think they've done all of that at this point and Mike's got and his partners have some ideas about what that might look like for them what development might look like for them and it's up to them of course they're the owners but changes in our village it's a significant moment and it's I think can be helpful to have feedback from the community or communication with the community about when big changes like that happen and obviously stuff that's going on around me as well these are all really big things and I think there's a bit of the blind man and the elephant thing where everybody feels like they're part of middle sex they understand you know I'm the blind man and I'm feeling the leg and I know the middle sex is a tree but you know there's the other blind man who's feeling the trunk and knows that middle sex is a snake and somebody else who's feeling the ear and they think middle sex is a piece of paper and I think there's the things that are all true but we don't communicate with each other all that well and that's really typical of communities that I've worked with a facilitator everywhere, I mean that happens a lot so we're hoping that a visioning forum for the community a celebration in a sense will help us sort of reconnect some of the various parts of our community that can easily get kind of you know we just get in our own space we get disconnected it feels a little bit like like digging in the garden when the soil has just been in one place all year and then we dig we just mix it up and the circulation is better you might make some of the snakes aside and you know get those there so these are all I think reasons to have a vision action forum and I've been kind of wanting to do one for years it's a type of facilitation that I really enjoy doing and I've always thought middle six could use it but it hasn't seemed like the moment and it's been seeming like the moment lately and then with the town plan thing happening so we tentatively set the date as September 21st and 22nd and wanting to try and get it in before the town plan gets finalized and goes out for review so that the information from the vision action forum can actually inform the planning process but wanted to put it far enough out that we would have time to engage people in the planning I've been involved in a few dozen of these. The vision action forum is a process that came from the upper valley the Panukit River Valley and the legal women voters put it together and my sister was the director of the program that created it and so she's done like 75 of these across New England and also in Eastern Europe and in Alaska she's done lots of different ones and I have acquired her commitment to come and do one for us which is pretty cool because she's really good at it and then I don't have to do it which is great and so she's a really good facilitator and the idea is that it's a day and a half it's a Friday night and Saturday event and the idea is to have as many and as diverse folks as possible involved so old timers, newcomers, parents, retirees and the way that you do that and the way that you get lots of engagement is by having lots of people involved in the planning so that they can find the piece that means the most to them celebration piece or involving artists kids there are a lot of different ways every town is different but it's a facilitator process big group, small group so that people have a chance to really talk with each other but then get into a big group and sort of what other people are saying there are 10 topic areas that it starts with that were designed by the National Civic Week so it's for 10 things that every strong sustainable community has so there's a discussion on leadership, there's a discussion on business economy there's a discussion on participation there's a discussion on natural resources there's sort of 10 different areas that you start with and people sort of hone in on what is resonating right now hopefully at the end what you want to do is some action projects that people can actually step up so not so much advice for them as what are we going to do so that's, I wanted to come and let you know that I've talked to the select board about it and I've talked to the planning commission about it and they're like yeah no I've talked to Amy about it she's like what can we do to help and I'm working my way through the conservation commission fire department please help I wanted to let you know I wanted to ask for your help in getting diverse participation I want to start the conversation of how we can make this event most useful to Rummy how we can make sure that it is useful to you at this time I know that there's a lot going on at Rummy I know you guys have been talking about whether to have a forum this spring or whether to have a forum I'm really hoping that this doesn't conflict with the various discussions you've been having about having an internal forum at Rummy and if it does I'm more than willing to talk about changing the date of this event when I talked to the planning commission about it they were like September would be great because then we can stick with our schedule having a time plan to vote on at town meeting but they also said they'd be willing to push that date back and have the vote some other time if that works better for other groups so it's a it's a dance and we want to be as useful to each of the committees as possible and that's what we heard from the planning commission but I want to know what's useful to you as well and I also really have a little interest in making sure that Rummy shines the brightest at this event as possible because it's I feel like in a sense Middlesex has two hearts we've got Rummy and we've got the village physically speaking that's where people kind of see each other and they need to connect they need to understand each other they need to sort of understand that they are one and I want to help make that happen as much as possible whether that's through kid involvement whether it's having an art opening that happens here with Middlesex artists as part of the vision action forum having child care for the event obviously will help parents get involved we talked about maybe having Rummy be the location of the vision action forum kind of makes sense because like I said it's a big group small group so if you've got a whatever hopefully under people then they break it into 10 groups it's kind of hard to do that at town but that's a school offense to be able to do that so I wanted to start the conversation and see what you guys think that's what you're doing have you participated in this type of and based on your experience what is the tools that people used to come to get out participants to invite participants and what will draw them in basic solid community organizing that has to do with reaching out to existing leaders so like I said fire department and finding out what is most useful to them and then helping make sure that the event itself hopefully through their participation reflects their needs and wants and then just a ton of conversations and you know face to face one on one or you know small group discussions and you know truthfully it helps a lot when people I mean this isn't something I can I mean I suppose I probably could do myself but I didn't actually have a life but you know in terms of like there's going to be several meals involved there's going to be childcare there's going to be any associated things like I said art or childcare those kinds of things that all takes volunteers and those volunteers then have somebody and will show up and you know they understand the event and they understand what it's for and that's the way to get participation is to get lots of help so it's tricky that the date isn't ideal in that you're coming into summer and summer is a hell of a time to get anybody to do anything and then it kind of happens September 21st is boom right after the school here begins so it's going to be it's not it's not ideal in terms of getting volunteers but I'm hopeful that if I can get some folks to understand what it is between now and the end of the school year we might be able to, most of the work isn't done in one big committee as most have done Susan can you, I tend to be a fairly concrete thinker and one thing that would really help me is to sort of hear an example of what came out of one of these for another town or two different towns to kind of give a sense of the range of possibility yeah absolutely, well I actually just finished doing one in Haverhill in Hampshire and one of the big, they had actually done 10 years ago and they were ready for another one because these are the kinds of in the upper valley they're doing one of the things that came out of it 10 years ago for them was, they've been talking about recreation, they're a bigger community I think they're one system of care but very rural, very agricultural and they really wanted more recreation opportunities for their kids and what they wanted back with 10 years ago was saying you know what we're serious about this we want a recreation committee so out of it came a committee which is not them saying to their select board form a committee it was we want to create a committee and the select board was like yeah you do it and in the meantime they had actually hired a recreation director so that was one thing that came out of out of theirs often times communication is a theme and historically because we've been doing this since the 90's historically I think people in communities do things like realize that they need a newsletter those were the days but more likely now to be an electronic means of communication sometimes a regular potluck let's have a monthly potluck and talk about kind of issues generally speaking a trend that I've noticed that I thought was really sort of cool and as a person who cares about sustainability, very validating community tends to have a good balance between the three legged stool of environment, economy and social issues and what I tend to find with these is that usually there comes out one project in each of those categories so there's something environmental whether it's we need a trail system or we should found a conservation commission or we want a committee that's going to help purchase forest there's something environmental and then something economic like we want the Havel this year Havel wanted an entrepreneurship network they were like we've got a lot of tiny entrepreneurs in our town they should be connected better we've named that as a goal and we want especially entrepreneurs that are land based place based because it's very agricultural so that's a network that they're going to launch sometimes it's a downtown revitalization depending on the size of the town village beautification and then social I feel like I said communication often is one sometimes education sometimes even just like a skateboard park you know something for kids to do so they tend to have a range between some things sort of an ongoing discussion kind of thing too here's a physical thing that we want to achieve and we're going to raise money for it it's quite a range and really there is no community it's really helpful I was really excited to see this and partly I didn't I ran for the school board it was because I wanted to sort of help engage the community which actually I'm terrible at so it was a bit of an odd choice but I don't know if everybody can see this I don't know if you guys can see this picture it's a cement troll under a bridge and he's holding a Volkswagen Beetle so the reason I'm showing you this is because I went to this really cool uh oh that's just my well there was a really cool troll under a bridge holding a Volkswagen Beetle and I went to this training on community engagement and it was actually really really good and so one community got together and they had a problem they had a bridge that had mess under it that was filled with broken glass and people were going there to do things they shouldn't do and they were trying to figure out what do we do do we fence it off do this so they had one of these community forums and the people decided let's build a troll under here and make it an attraction so that's what they did and like it worked really well and it was just kind of an interesting thing was that to get good community engagement you have to have you have to have little things all the time and we're going to talk about board goals soon but something that I've really been trying to think of is how can we have regular things at Romney to try to get parents into the school and they said at this forum one of the most important things that you can do is never have it be a one track thing so if parents are going to come into the school and if you're going to get people to come into the school for something have it be more than one attraction to talk about A well let's make sure that we have you know on the trails committee has something on the wall so that we can go look at that while we're here to constantly be trying to get people to understand the different areas that they can engage in and so this feels like a great potential way that we could work together to try to get parents more interested in Romney get our families back in our school get our community back in our school and at the same time start to think about some of these other components of a successful community so I really like the idea of trying to brainstorm and work together and make something happen along those lines for people to talk about things it might be a good opportunity for the community how they want to use the school because you would have hopefully a broad spectrum and folks who have regular meetings at certain places for that the forum has the handout it's the hand it has the draft agenda on the back of it so you'll see that it's a pretty specific format where you divide people up to talk about those ten key issues the ten components that I talked about and each of under each of those ten this is on Friday night each is assigned through a facilitated process come up with five key issues under that topic so under those key issues those components that I was talking about and so at the end of the night what you've got is ten groups that are named the five key issues under whatever it is recreation, arts, education da da da the five key issues of mid-sex and you don't show them to anybody that's why they come back on Saturday morning and through that that's how you find the threads because often times you'll start to see threads it's like oh I see that the arts people really feel like they need a place to gather but I'm seeing that that's also something that's running through recreation and you start to see that gathering place might be an issue but you know or communication or different threads start to emerge and then you have facilitated process to actually address those issues that emerge so there can be time during break during a pre-event those kinds of things to do things like this is a moment where everybody's coming through let's have them do a survey answer this question those kinds of things really if there's something that's annoying and people's minds or breasts it's likely to come out through the process and you get three or four actionable projects but you also get a report of everything that was said during the day and a half so there's also there's a lot of trends that you can find and things that committees can act on even if they didn't try to be a connection committee and the Friday night part by the way and there's hopefully presentations by students ideally if we can get our act together I've been in touch with Jen Campbell to see if maybe there could be a companion student art show to go with the grown-up art show those kinds of things as an idea we'll see what comes up May 17th is our launch meeting which it would be great if somebody from the school board was able to attend that town hall what's that? seven o'clock and we'll just sort of I got a little video, a little format video that lets people know what this thing looks like and just try and get a word out and get some understanding of what it is and see if we can get some along here for some of the tasks and then I'm sure we'll have two or three more meetings before everybody breaks for the summer to try again as much as we can what do you guys think about the time? Timing in terms of September in terms of everything that you've got on your plates and I think we've learned that no timing is ideal and so personally I wouldn't let that hold you back I don't I don't see anything that we're dealing with that I think that I don't see it I wouldn't stall what you're doing to kind of wait on us I'm going to interview it and I think we'll just move forward until it works generally I thought maybe I heard that you did not necessarily want to be exploiting it run me in the pre-loop to this is that right? we should think if we're going to try and do a community meeting we might want to think about giving some distance between the two events is that what I'm hearing? okay and again if you need us to push this into October we can talk about that I mean right now it's really a facilitation schedule if that's a and I'll have to talk to the client so it's where we just want it to work and you know it's also a question of I mean there's a lot of people who have kids at running and we want young parents involved that sort of tends to be the age one of the things that vision action form does is grow volunteers who will tend to be just kind of stepping into their public selves you know they're starting to realize that what they do makes a difference in the future and some of them obviously have been public selves all along but it tends to be a significant moment and if we can make it available to hands of young kids it's a really it's an important element of local democracy to curb that kind of it's a public act you know so in terms of if we're going to have babysitters and things like that how is that being funded or how is the expectation for it to be funded? great question Chris right now I have not figured that out yet and the select board has said we have some discretionary money we think this is a good idea we will help and they didn't put a dollar figure on that although they said there's no question that we can absolutely cover the cost of a male so that's one thing a lot of the stuff can be down on the cheaper for free and I've done these we did it in Norwich they're like rolling in money and they were like oh we're going to have each of the local restaurants do a different dinner entree for the meal it was like the dinner was just this amazing competition between elite restaurants whereas I've done other ones that were potlucks and I've done other ones where they didn't want a potluck because they were afraid to eat something in the first place the whole range they don't have access to Orca it's a Norwich residence we love Norwich no male sex if I can get Liz Sharpe involved I'll be a spaghetti often we can get things as you guys know from the many fabulous pie breakfasts you can get things donated but some stuff has to cost money a male line costs real money childcare costs real money and I would love it I would love to have the childcare not cost money for the parents and that's what for town meeting that's a compromise that we've made personally it feels like a compromise to me to have the parents pay for the childcare but I would love for the childcare to be free so I don't know if you guys have any discretionary funding that would be a target place to put it in my opinion so that we can actually say free childcare I'll see if I can get the fire department to come and bring a fire truck so that the kids can play on it at noon whatever different resources we can use but you know DLA has volunteered her time that's a significant portion of funding for these things usually is the facility and then there's the PR there's the food I'm going to go for some grants but who knows a lot of that money is trying out does anybody ask local businesses for little donations I don't really know I don't know if you guys have any insights on whether that's a good idea or not it feels like you guys go back to the same world you know and you have a planning meeting on the 17th so that will probably be something that they talk about is funding and donations and stuff is there anybody able and willing to go on the 17th what day of the week is it Thursday I found out too late that it is the corporate company so it's next Thursday next Thursday I might be able to but I would hope that other people would as well I can't, my husband's out of town I'll film my calendar it's open how long do you expect me to how long an hour and a half do you guys I wouldn't expect it to go super long I wanted to check in with you guys first and then I'll put it on for a push point so it's open to everybody this is one of those kind of planning committees it's not the kind where you want 12 you want like 100 obviously we're not going to go 100 but the more the better in terms of everybody does a little bit to make it happen any other questions any other questions one of the one of the things that we'll be looking for is that like I said big group small group all of the small group maybe facilitators so those of you who have facilitation skills and those of you who know people with facilitation skills or maybe teachers would be willing to have we'll do a facilitation training maybe we can involve some teenagers in this as well so or people who have never done facilitation but you think they might be good we'll need to get 10 facilitators and 10 quarters trained so anybody who comes to mind okay facilitators at U32 I think they'll refers to student facilitators on a regular basis yeah I mean there are definitely students and teachers over the years who've been trained facilitators I suspect the student council might be a good person student council maybe not okay he's on his way up but there would be people on student council who would be quite interested I can imagine a lot of which to tell teenagers in yeah yes I can too that would be great so facilitators so for September for September yes okay so it sounds like if we have any ideas to share with the planning committee we can set it to Chris and Woden or Chris you're definitely going and you're a maybe okay perfect thank you so much great thanks you guys thank you for coming now you can go back close it to dark now or you can stay for the rest of the meeting yeah I'm happy we're positive about this we want to add new impressions we talked about for their planning meeting okay so next next step is our public communications protocol and I just want to say if you don't mind Chris in terms of the timekeeping what I did was I allocated 10 minutes for the next items and if one needs to go over 10 minutes then we may need to board goals 10 minutes I thought we could either introduce it or we could move it but if any of the ones go over 10 minutes then we won't be our 830 end time target so thank you the communication protocol so it looks like this is on page 8 it's actually not the one that you and I drafted no this is what I had but she asked me to send it so I did yes she had asked me for hours too and my computer broke so I can't physically access it I do want to pull that up because that that one is really about it's really important and my lack of getting it here is not a lack of caring about it it really talks about norms for communications at board meetings this on page 8 is really about a response when somebody sends out so I like the idea of this I had some edits but I like the idea of notifying people about when they communicate did you draft it? yeah it was just more like if people have been writing me about things like oh what time is this or that one I'm not going to bother but I thought if people had things of substance that they were trying to address this might be a way to help them understand how it works I like it I didn't know where it had come from my suggested edits was in the first paragraph the word rules I would say protocol or procedure that's just a and then I once attended there was a training for the board it was a school board training they used to provide them when and they may still I have no idea but what my memory tells me is that when it's an individual board member and you're not at a board meeting and you're not designated by the board you're really not a board member so verbal conversations with one board member are private one we can definitely fact check that because that training was probably ten years ago but if that is actually the case maybe some type of a statement would help like an additional sentence about I guess I don't have one ready but something that would capture that you're not when you're communicating with an individual board member it's very different than having communication with the board do you Matt and Worcester deal with that at all do you have anything that you've shared with your community about the difference of you know chatting with you like say somebody chats you oh they don't like the time of the practice schedule or whatever or oh PE time got cut what's this it's like chatting with you who happens to have kids there and sharing the same but it's different than the following a procedure and coming to the board and bringing an issue with the board do you have anything that you do I can't say we really sort of caught up down something that we've shared with the public on that but I would say the protocol we follow informally that it's people just coming up that's one thing but they're saying like I want to get the board's opinion or action or something then it becomes a lot of correspondence that would be related to the organizing meeting anybody good at word smithing no way to capture that just the idea that like if it's individual it's not you're not talking to them as a board member you're either talking to them as an individual or you're talking to them you're communicating to the board to be fair we don't actually have a board but we don't have a way to say board we don't have like a board you know or whatever or whatever it is we don't have that it says conversations this is specifically talking about verbal conversations one board member are private I think what you're trying to get up there is if someone comes, Matt comes and talks to me about his you know I'm concerned about X, Y, and Z that I'm not then going to necessarily go and announce to the board Matt has concerns about X, Y, and Z I feel like is that what you're saying I thought you were saying something different are you trying to navigate the open meetings on the issue hear that conversation that someone can I think she's saying that one person doesn't represent the board like if Matt comes and talks to me about his child and his child's teacher he's not actually talking to the board maybe as an individual and if you want to talk to the board he has to follow the proper protocol to come to the board meeting and tell the board is that what you're saying where does D10 and D11 fall into this that's the communication protocol yeah I can't remember if it's D10 or D11 but it's right in that neighborhood it's not what I'm talking about if someone's coming talking about a problem they're having what they think they're having with the teacher to redirect yes that's in the draft that I have very clearly so we actually shouldn't I don't know if we want to have two different policies that are supposed to incorporate this into the other maybe you wanting just a response to send a people that we all agreed to just so that people would know because like I just remember last year when oh I don't know somebody, Katie wrote to board members about her concerns about gun law and then like a couple days later D11 got back to her and said thank you for contacting the board it was like this really generic reply and I didn't understand I was like what the heck is that until I realized I was like oh she can't like discuss this yeah and so but I had since I didn't know that we had talked about I don't know back in some meeting we talked about having some sort of response to the people understood that like can't like I can't really talk to you about this but maybe this just doesn't capture that maybe what we could do I would actually what if we just deleted that whole second paragraph and not go into the two board members piece just if you've written to more than two board members you can't reply and because then the one or two let's hold that paragraph for when we bring the other protocol because there's a piece in there that talks to you know concerns and ways to communicate it and if somebody's with two board members and they don't want to be part of the board then we don't really need it part of this what we do need is that it's discoverable as part of the record that's the piece that's important yeah you're right so that second sentence that was just to let people know that yes it's not this is potentially not a private conversation you're having if you're emailing multiple board members or even one I think even one I think so yes maybe we move that second sentence to the third paragraph and just say um have that to be the first sentence um all emails are discoverable all emails on any board email is discoverable as part of the public record and then if you have written more than two board members sort of roll into that say it slightly differently than I just did but and it's not just on the board email because for example I don't get the four ring doesn't work so I use my email for board business so all emails written to board members in their official capacity yeah yeah yeah are discoverable as part of the public record that's great thank you all board members are just it again communication all emails to board members in their official capacity are discoverable letters and text all written communications all written communications all written communications written to board members in their official capacity is part of the public record and is discoverable your policy yeah that was yeah I'm glad you had the public record that's what you're in the handbook as well for the communication this is the one we're trying to revise it's different maybe we just don't need this at all no I think we do we had said that we wanted something and I think it makes sense okay and maybe you're the thing that you drafted when we look at it maybe you talk about putting it on the website yeah everywhere okay so you want to circulate another application I will I could I can just email it to you I guess because I can't really email it to everybody okay I think you can but then nobody can respond okay next up is the principal presentation policy and we can have this up for discussion or and now the time is to adopt it or not adopt it so is there any motion we can't adopt it because it's not an action item it's a discussion gender item I think what we can do is talk about it we know how we move that we talk about it at a time when we're going to take action on it um and so um table it can I have a quick question about it or do you want to trade no well I think we're going to talk about it then then we'll wait bring it up to the next meeting thanks I think perhaps it would be good to have a draft that does not have the notes on it yep agreed okay so the survey I the disclaimer is this is a draft I was asked to draft a survey so everything in it is at this time my personal opinion it definitely needs to be edited for the only person that sent me questions was the community member Ursula Stanley had sent some I did what I would like to do is to discuss this survey do you need one and Brian I'm sorry I'm not there yet so yes Brian gave me questions Ursula Stanley gave me her so what I'd like to do is go through this and then what I want to do is read Ursula so that everybody agrees or we change it that hers was incorporated in what I did let me just say something first that may impact this conversation so I communicated to the facilitators that we really appreciated their work that we were going to potentially do a survey and I said that one question had come up sort of repeatedly in this conversation was would we be able to sort of draw a circle around the topics that we're going to be able to be discussed and they said no they had sort of that would have been their conclusion and then even talked with Lisa Bedinger about that so I just wanted to put that out there before we have kind of wordsmith yep because I suspect that that will probably change your mind about about having one we'll see and one last thing they also offered to work individually with members of two at a time and they were okay still even though we messed up their time frame they were clearly disappointed I think open to working with us you know I think that they yeah okay all right so what I'd like to do is give three minutes for people to read through it and then give me a chance to just sort of explain if that's okay but that way everybody can read it so it's a lot in the beginning I kind of wanted to shorten it because I want to get a lot of responses but at the same time people have come saying that you know they get things and they don't even you know know where it's coming from so I wanted to sort of capture why we were doing the survey and then really just get to you know are people interested in coming would they come number three that's not how I meant to phrase that that I had changed it in my edits but didn't change it on this draft just sort of wanting to say like it's the school budget that we would spend and then I put the up to up to one thousand five thousand and I feel like there was more that I thought I needed to say but I feel like the questions are there and we can just get it so I'll take the first one and the second paragraph needs to be clarified because I don't think it was ethically that we could not respond ethically or legally I think there are some questions we can respond to legally but not all of them and you know ethically there were probably things we should have responded to but we couldn't come to agreement to respond to them and I'm not sure that this value to respond caused a rift in our school community I think the physician kind of indicates that value to respond caused a rift and I don't think that that is accurate wait sorry you don't think that our failure to respond to that that led to I think it is maybe part of it but not the reason that there's a rift I mean this seems like we didn't respond so there's a rift I don't think that's accurate actually I think there was a rift that the questions posed reflected and that we did not respond to those questions so I think the rift pre-existed our failure to respond that's what that's what I'm saying because I think the way it's written here failure to respond created a rift yeah and I guess what I meant was there is still one because we never responded and like and I would agree with that but not the finding a way to save that not that cause and effect the other thing just I like the questions but I would like to get away from healing event because it almost sounds like a revival meeting that we scare people off and it would rather substitute community form to address you know healing issues or something like that but a healing event almost come to the river and we'll take care of things but otherwise I like the way these other questions are phrased because I think they're very direct and just give us a response I think that's sort of what we've been intentional unintentionally sort of reason over the last couple months but I I don't necessarily think that we should be promising healing but I understand why we were called that one thing that it doesn't get to is a question about if the current situation whether it's the lack of communication around it is having a negative impact on student learning none of these questions really ask that and that is something that I would really want to know is is this something that's necessary to improve student learning in our school Do you think that's a question that can be answered through this survey? I think it's a question that could be asked and it would be for the school community would fill it out so teachers all staff members and then would we want to know where the answers were coming from so that because that might be useful information if a certain population thought yes and if it was the teacher saying yeah we think it would be helpful and other community members wouldn't know or not whether it would because it's all lumped in together you may not be getting some important feedback from a part of the community that's in the school would teachers be willing to participate if they had to identify it in some way? We could just say they could but the box won't need a name attached to it but just even identifying as by handwriting or something like that It's a concern that I would have but on the other hand if it's all in one bucket then you say oh you have ten people saying that it has harm to student learning and that's not a great number maybe in the community but if it's that's a significant number so knowing where the source of that particular question because I don't think community members at large would know that one way or another they could talk about their own child do you think this has impacted your own child's learning then that's a different question because they parents certainly would be able to give that opinion What we know is that community involvement is key to one of the big keys to student learning right? Take me say that in your presentation Yes Parents engaged on supporting student learning because actually that's what the national idea advocates for so you have conditions at home for student learning to support them so Ursula's did it address your question yours was about cost did this so Ursula's was specifically about so I did oh this was what I wanted to say I was sort of envisioning using SurveyMonkey and you can choose the types of questions and I thought someone would either be yes or no I wanted I thought we should stay away from open-ended because we don't really have the resources to then organize all of those so Ursula Ursula's question was somewhat open-ended as to has your school involvement decreased and why I think for this one kind of just asking if this issue and the lack of communication around this issue has led to a decline in school enrollment sorry school engagement school involvement and they can just say yes or no and I felt from our last meeting that we may want to look at a board goal around what we want for school community engagement and ways that we can support our principal there were everybody mentioned all the things that Amy has brought this year inviting parents in and the curriculum nights and all these things that I feel like maybe that should be a separate survey so having the question on here to answer yes or no and then if we need to dig deeper into that issue we do it separately that sounds good so Ursula's question is number nine so that's my thought so if I find it and pull up her exact question I just want to make sure that everybody agrees her question do you feel your involvement in the school community as a volunteer has decreased in the past year if yes what factors contributed to this decline and then her other one was what would stop you from attending a community forum or healing event that was included really around do we want actually they might be good to specify as a has your participation as a volunteer decreased because that can be yes or no question I don't think it says it as a volunteer instead of school involvement yeah because volunteer is very specific I will say like from my perspective you know we've had something event wise about every month as a school year and it's not that we're not having people come to the events it's the setup for the events that you know and it's hard to know how much of that is you know sports schedules and multiple kids all of those family factors but people are still coming to donuts with dad and even muffins with mom and movie nights and all that jazz so I just want to like just point out people are still coming into the school for those sorts of things the direct correlation between what you know what happened last year or prior to that may have an impact but I do question the whole correlation or even if there is a real having been in this school for six years now I've personally witnessed a lot of ebbs and flows and volunteers and I can't say it's ever been super robust to begin with so I think that's going to be a tough thing for this survey to try to capture I totally agree and I worded it the way I did because I really only want to be asking the question if there's some piece of that that fits with what our survey was intended which was to gauge about the community mediation I really like the way there's actually an introduction but I think that's good and because as community members most people still really don't have any clue as to what happened largely because there was never any sort of explanation and so what you said could not ethically or legally answer the questions posed to us it became clear that we as a board could not communicate with the community because of board disagreement on the nature of response that lack of response exacerbated the rift in the community that it formed because you guys never responded and so then people didn't know I think it would be really nice to say that we couldn't agree on what to say and I think that would explain it for a lot of people as to why nothing was said it's an okay reason it's true it just would help understand and so I think that would be a really nice thing to lead in what to say now no not in answer to those questions so one question that I have looking at this and you know I'm keenly aware that I'm not directly aware of this community so please in that context but I guess if the event is for healing and you are leading the event not healed and it's unlikely to produce that outcome in fact it seems more likely to perpetuate the rift as it's called here that's one observation I just wanted to make the second thing is that like you Chris I gotta go to biblical sort of thinking when I look at this it reads to me like a sackcloth and ashes kind of approach which is it's a grieving and atonement event you know and the rift and negatively affected and decline and involvement and you know it's a very it's a very heavy document that's very focused on revisiting the past rather than starting fresh for the future so I just offer that observation for your thinking I guess thank you I actually left her last meeting in a very different place than I came in and I'm not sure that it really makes sense for us to do this to do even an event partly because I don't think we're gonna agree on the point of it and I just don't see that happening and that's partly why I introduced this and so if we can't then I think it's probably the best thing is to just not try and do it and to focus on the work that we can well I think that I appreciate you raising that because I think that Amy gave a lot of examples of $42800 could be better spent potentially and so that's kind of where we're on that yeah and then we need $6800 so could we agree to use these tweet three paragraphs and then a little we've decided not to move forward that's our communication I love that and maybe the last thing could be one question which would be what would increase your involvement in investment in Romney School so still do a survey but for a single question if you care to share you know we'd really like to hear so that it's positively framed I had a you just heard about this vision for the future event that's coming up it could be the board support for ongoing visioning and your investment behind that process for the entire town in a forward looking way right just we're not going to like move we're not going to have the form the entire town is going to have the opportunity to explore education and nine other areas together we hope that you will come I can do that but I still think we should we need to respond to our community and say we're not going to respond so the three paragraphs oh using this okay and then adding on the other part okay I admit that Wode and I have talked some about these things because we have very disparate opinions sometimes and something that Wode has continually brought up to me I think I can say this is that some people she's talked to and I think even sometimes you have felt this like almost like this Romney is not the same as it used to be like there's this almost like this this death of a creature like there was this social being and this community that doesn't happen and so I just want to make sure that like if that were to happen maybe if you could just reflect on it a little bit how that part of you reacts to it if that part of you is reflective it sounds like there's other people who feel the same way and there are people who say Romney's not how it used to be you know that that is how I personally feel and I have heard that from others as well is this it's again that gets to the very diverse opinions and I think that's okay but if we're going to point out one well but in this case it isn't how it used to be so some people are sort of feeling a loss and other people are actually sort of getting what they hope but having this thing that's working really well for them so maybe addressing somebody that doesn't have something but actually everybody else is getting what they need that might feel reasonable I like the idea of this first response and I like the idea of just yeah what would you guys need to get into our school or I guess volunteer is the crucial word was that what I was hearing from Amy was that it's not just people coming it's actually people having set up and yeah I mean and then yeah so there's last meeting discussion about trying to revive this environment committee whatever you want to call it and maybe a school environment re-name it but is there any interest in trying to do that I would I mean that would be a that's kind of an ongoing process would it be at all helpful to you for the board to initiate a school climate committee that support behind that committee again I think that we're handling a lot of those areas in other ways and but I will do what the board wishes because it it was difficult because some questions came up at the last meeting without the administrators there and one of the things I had thought was I made an assumption that I went with what was higher priority and seeing your presentation tonight I have that same feeling but I don't think the school's climate rests with a small group of people and I think anytime you try to just fix it with five people and charge them with dispersing it or what have you it ends up pretty irregular in the understanding so what we're trying to do is instead have collective ownership as a faculty around that and get the focus on learning which I think improves any school climate now that people will be excited when their children are home and they learn new things every day you were so sparkly when you said that and I think a lot of that's still evolving you know and it's evolving through co-co-talks where kids are surfacing ideas and those are being acted on you know it's not finished business but you know I think the way that you actually address some of the underlying issues is by getting the organizational structures in place to support the various areas it's having a robust supportive EST system that's you know doing proactive things I mean when I was describing to our school or district psychologist what we're planning on doing with the .5 MTSS she was elated because she saw the potential of having a person really deployed to help some kids just navigate how to do school and to converse with teachers on strategies that would help those students succeed better so I mean I'm not trying to minimize or bump anybody out of the process but there's a lot of work to do and you know I would like for us to be focused on those things and celebrating those things that a school is best at so but that's my two cents I mean I would love to see efforts put in to developing a robust PTNO see that revitalized so PTNO that's being a little bit more inclusive than just a PTO what does it stand for? a neighbor thank you you know I think with the original climate committee that was trying to get out was not just the school climate you know I think there's sort of these interlocking circles of the school climate and then this sort of parental you know climate and then the community climate and it sounds like the school climate you know things are working well and so maybe these sort of bigger circles are the kind of thing that comes up at the vision action community or maybe it's incorporated into the PTO because if you bring it in hand for a neighbor I mean I just I don't feel like you can at least with what was inherited this year you know I think focusing on that inner circle was the right thing and I think the things that we co-designed as a faculty were at least our first best iteration and there is a lot of potential this is a great place and I love the people that work here and I love the kids that are here and you know I just I'm really excited to see like to bring results of like what the potential is in this place for not just like core academics but creativity and expression and student leadership and community like a learning center here where you know people can have classes and I mean all that's but I can't do that all in the first year so my recommendation would be that we add something when we do our board goals we have a goal around community engagement we state what we want and that then gives the administrator in the school time to develop plan bring us data on it and then we can see if we're needed anywhere for additional support to meet the goal well there should be like there's ways that I'm sure you guys can engage the community too you know I mean Allison had a lot of ideas I think teachers you know stuff on a regular basis to engage the parent community and you know I'm looking at ways to like revamp some of the ways that we're communicating more broadly all within you know tightening privacy regulations out there in the world you know and more awareness around those things Any more so we're going to revise so what if voted my email back and forth adding this spirit of this and then we'll I'll do the same so maybe I'll leave it on you a little comment comments and yes okay great sounds good thanks okay next up I think actually can we agree to let like let somebody send are we talking about taking this and adding a little statement that says that we're kind of wrapped this up we've gotten as far as we can get yeah so basically having all this right here tweaking this part that we didn't agree on so that it's more inclusive of everybody or everybody's thoughts on it and then summarize that we're done and then send it out although you have a question of what can you what can we do to get you know what would it take for you to be to volunteer at the school is this going to be the servant or is this going to be just a communication that we're inviting people to respond to the board to by email or other type of correspondence I thought of speaking connected with the community vision work we all interested in that connecting with the community vision work it's a very nice fair point about whether this should go out well before because I imagine that's not going to go out until late summer or early September in terms of getting people in although it's going to be posting on front porch forum we're having our first meeting so we can piggyback and there will be a reference point okay so how soon do we want this response to the statement to go out I think our next meeting if we can do it and then just to work clear so is it a statement on front porch forum and then people can email the author and you know either one of us can collect those responses or do we want to do it as a as a survey is not the right format at this point would we like that last question I think it would be really useful is it a survey question or just a response question I think you know the board invites your thoughts on you know asks you to please let us know what would increase your involvement so we're looking for a written response I mean because I think having a written response on that question would be helpful to gauge what folks are thinking about and just yes I'd like to be more involved I don't really know what that means what would we do with the responses it would give us information on if community members are interested in being more involved and how they are and to try and work into how to reach out to bring those folks in I mean it's supposed to just say yes I would it doesn't give you a yes it doesn't give you a what or how it might confuse them of how it ties in with what we're writing like now that we're not doing a survey we're not moving forward so what if we did our communication set our board goals and maybe once our goals we may have more questions than just the volunteering piece to ask and that could be more like a survey monkey might make more sense because we may want input on designing our goals I don't know but what about bridge language from these three paragraphs and I think just leaving it just saying we're not going to respond would leave a bad taste in some folks mouths as opposed to we're not going to respond for these reasons we are interested in moving forward and how would you like to be involved and then giving an option of opening that up the dates of one will be discussing our board goals and we encourage them to come to those meetings that would be great to and email us if they have input prior that would be good to but just not leaving it flat I mean offering an opportunity for continuing to so yeah and are we supposed to talk about so there's no way we're talking about board goals tonight we'll just put it up for yet so are you where did you guys leave it that you're going to survey the whole community no we're not going to do that we're not doing a survey right now we're sending out communications no I got it wrapped so hard but then to address the board goals how are you getting feedback on that paragraphs saying we welcome your involvement or we talk about board goals please email us please talk to us we're kind of a generalized paragraph and then as we get to the board goal meeting we can make that another deciding that we need more input we may design a survey at that time I would encourage a more even survey because just some people just can't get away I think there would be there would be a segment of people that might be more likely to fill out a survey then to email directly with their name attached or to come to a meeting that's on there you want to just provide that as an option I mean we're making the document to do too much work oh not with this document I'm saying when you get to the board goals what I don't want it's uneven representation yes where it's like one voice in the room that could come that's making the decision yeah I don't think that would I respect that community member so much I get your point I think that's been the nature of how our meetings have operated in the past that just is so little for us that I don't think I'm going there that's by the nature of having a few people show up and trying to invite their engagement I think with the best intentions sometimes the dynamic of the meeting changes from meeting of the board with the public yeah invited to attend and provide comment and rather a meeting of the board in the public together and we have we go off on an issue area that really distracts some of the work that we need to do or strong opinion voiced I know for me somebody making a statement about it it shouldn't matter the cost decide if you do it that was sort of what I went with throughout the meeting and then as I step back I thought I don't know every taxpayer would agree with giving more time to process if that is my philosophy but in that moment feeling the pressure that's exactly what my take away was during the meeting so I think Brian's right on this is one of my board goals figuring out a good mechanism for communication so are we waiting so is this communication we're going to draft it we're going to bring it to the next meeting we're going to be on every single word and hopefully by proxy what meeting okay then we cannot solicit support after if we want to invite people to board goals meeting we have to get this out beforehand our next meeting is to discuss board goals part of that discussion may not be setting the goals it may be having us pair off going out into the community like it may be creating a way to design them okay but when ideally when would we want to set board goals by what month because we don't usually meet in July well if it's May then we're really behind the ball and if it's June then we need to solicit support from the community or input from the community before that because we don't meet in July generally but don't generally and then August we're into the next year when we should be implementing the goals I would personally want the end of August I'm really excited about the SU retreat or the potential I think I replied to the survey already and that might tweak our goals because then we have some that are aligned with other schools I don't know I I want to start the discussion and I want it to become a main focus of our meetings but I don't want to rush and have it published by June for us to think that we would come up with goals in a single meeting I think is unrealistic then we invite the public or community in when I would invite them to all of them and let them know when we're discussing the goals but I think that the first meeting we have where that's the main topic community involvement in the goals I think will be a big part of it I believe this open ended you don't have to put the dates of when things are happening but we're going to be discussing goals in the future when we really want you guys to come and I would feel really comfortable saying that if Carolyn and Woden agree on a statement I would stand behind what they say and they could release it to the public sooner than after we agree on it all next month I have full confidence that every word is carefully considered and I feel like we already have a good start I would say that the board as a whole should just give the okay because it's going to be a board document okay so could would it be a possible thing within the scheme of our board for Carolyn to send a final draft out and if everybody agreed on it they could reply to her if somebody disagrees we put it on the agenda for next month or just have a very brief meeting for that purpose alone the meeting for that purpose alone we've not had one meeting that has if that's the only thing on the agenda it won't be there will be a resignation there'll be a hire there'll be something there always has been we've never had a meeting less than an hour even when we said one item the resignation comes over we have to meet for that anyway I guess I just look at the amount of time we've been just doing cleanup since this for a set of elections and it does seem to me that we need to really take some time and get super clear that we've done what we need to do before the summer and so I would put in for an extra meeting I know you don't necessarily love that but just to make sure that we've got we're setting ourselves up for the summer in a really solid way because we only have one more meeting before the summer before August at this point unless we agree to have a July meeting I do not support additional meetings I think to find a time that we could all meet in May is going to be tricky and it will be even trickier to have our administrators there and the last meeting proved to me I don't want a meeting without our administrators let's get our administrators to see what might work for them in either two in June or another in May to adjust this specific issue in terms of reportables because I think we're waiting till August we're waiting too long or one in July is one in July not an option I think in terms of public participation I think July and August are like vacation months and I think it would be harder to get folks in in July and August whereas in June folks haven't left yet if we get it before the end of the year for end of the school year so in terms of who we're really interested in maximizing participation and it may end up being Matthew but if we're interested in making putting it at a time when folks will have more opportunity to attend I think we have to do it before the end of the school year before people disperse and are we imagining the board goal meeting as being kind of a listening section we want to hear what you all have to say or is it more that we're sort of putting forth ideas I think we're putting forth ideas and having folks weigh in with other ideas it would be my impression so can we get and come back with can I just make one comment maybe so I apologize I couldn't be at the meeting last month it was the same night as the DoD school play which my son was in but if the board doesn't know the the board goal topics that the SU board selected at its meeting in March more or less charge the executive committee with trying to flesh out and sort of figure out the results of which you see in your packet today and I think that our certainly my hope and aspiration was that we'd be able to agree on at least these three goals in common among all the boards in the SU it seems like there's many advantages to me to doing that and it also seems like the goals are both broad enough and universal enough that could possibly happen I'm respecting the fact as Chris has raised a couple of times that each board might have specific issue that wants to address that may constitute additional goals if you look at it in that way so the process that's happening now is that each district board has these goals in their packet for discussion this month the executive committee will meet again on May 30 and we're inviting the non-executive committee participating school board chairs to participate in that meeting as well to get feedback and see if we can sort of hammer out the final version of these and then at the carousel meeting on June 6 we'd be asking the boards to actually consider adopting these goals it sounds like you're, I can tell not maybe quite there but I just wanted to say that out loud so that you have a sense of it and I will say that my sense is that the boards generally across the S.U. are moving in that direction so just so you have that information and that's part of, sorry, go ahead I, um, be my my personal preference, I mean I think if we're going to be although I didn't support it if we're going to stay true to our intent of the proposal that we submitted to the state then I see that basically all of our schools our specific local board goals should be driven from the common three goals for the S.U. and all of our goals are essentially aimed at supporting those goals and ideally there's going to be some overlap and maybe there'll be some differences based on things that might be going on locally but there's going to be a lot of commonality and again it's all going to be leading up funneling up to the three goals that are shared across to supervisor and union and I don't personally I feel if we can't operate in that type of way then we made a disingenuous promise uh, when we submitted our proposal to the state I second that and so and I think the word disingenuous is not a fair one because if you wanted to operate that way we would have gone for a consolidated union um, I think we always said that you can be a part of and have your own separate goals and identity as well and so I think from the probably has some goals that are not contained in the three that are basically generic, not generic in a negative way but just broad based, much broader based and not school specific so I think we can do both actually to say disingenuous because just it's an unfair word and it's kind of a cudgel word saying if you don't do everything that we've said in the to the state then you're being disingenuous the governing model that we submitted was not a uniform one otherwise we'd have one board for five towns and we did not submit that. We did state that we would continue um, to work more closely together uh, as boards and to me this is you know, a very um sort of low hanging fruit way of us doing that and it's you know, we can have, as I said we can have our own um, boards that may deviate not be shared amongst every single school but the threads they are threads of the larger goals I mean it's, I can't imagine these are pretty broad in scope um, that we what we see is our goals don't support or like the things that are going to support what the common goals are across the SU but I feel like the intent my preference would be I guess the intent of our goals is that they are not only to support what we want to accomplish here as a school but they're going to support the sort of the greater good of the SU and the kids that are all going to be feeding into U32 at some point in time so I think that you're both right actually I kind of think about it in terms of like the Vermont State motto like freedom of the community and uh, you know, there's both but there's ways in which we want to be unified in acting together as one system we also want the freedom to be diverse and differentiate where that's necessary and I actually think these three goals and I, it's intentional are designed to spurs some conversation about how we strike that balance in three different areas of our operation one is how we focus on student learning and the data that we're requesting and analyzing about that and one's about community engagement so I really feel like this conversation may have essentially which is how are we working together as one system in service to all the kids that we serve and in what ways do we do we want to make sure that we're sort of leaving space and freedom to differentiate and innovate and do cool things school by school and I really see that as being a part of this the way that the goals are structured I just want to add to that we have this very specific context of the events that happened here and there are lessons to be learned from that and I think we probably agree on some of those and maybe don't agree on others but the that is the moment where there's a lot that we can unpack and a lot that we can unearth and that may in fact be useful to other schools in the system right like for example we don't have a robust principal valuation system we learn that you know and so maybe you know maybe that's one of our pro goals I think it should be and maybe that's then something we get to share out in the policy committee or wherever but that you know that context I think is just really important for us to think about it what can we contribute coming out of that I think that's so I'm sorry that's you've heard twice tonight once from your teachers who we're collaborating with each other and talking about how awesome that was and getting with their like colleagues across the SU and how great that was and then Susan was talking and I almost laughed out loud because I've been thinking this myself about the parable of the blind people on the elephant and I feel like going to all the meetings I've been going to the last two or three months that I'm seeing the whole animal really for the first time and getting a sense of what we do have to gain from you know building better connected tissue and doing just what you're describing which is sort of figuring out what we all have to throw into the pond that's a value so yeah I think it's a natural extension of kind of all the stuff we've been talking about it seems to me like we've talked about all three of the goals at various times and that there's work to be done in all three of those areas and it's a little overwhelming to start identifying like you know we've had a lot of batting around ideas of even how to begin you know maybe we just start with these buckets and see if we need another bucket as far as not identify specific strategies under these larger headings that would be something for running might be good to get teacher feedback too around goals I think that would be great it seems to have someone sort of consciously think about ways to structure that conversation so that we're not just coming up with an agenda item board goals but that someone's kind of figured it out I don't know if anyone wants to volunteer I think we're good volunteers how do you think about board goal conversation instead of just all of us arriving we're going to talk about board goals today someone has come in with different ways we could approach this and then we can make that decision and then do it but that it's sort of consciously crafted that's a great idea we've kind of gotten to the point where I'm having a little trouble process so let's I'm going to ask Amy if you would get and I'll write out the bill and ask them to identify dates that they are available so then at least maybe I'll put Chen Miller on the list too that's how just to identify when they may be available to schedule another meeting would be solely for the purpose of addressing board goals and and then we'll and I know my this is my and I will say the last meeting we had that was solely to approve or not approve the proposal should have been 20 minutes and the July meeting that was solely to do final edits on the communication and I'll leave it at that okay we're up to reports no 3-5 national questionnaire so I have that for you that's something that you have to do tonight it should not take very long it's a required survey that Lori Bebo has to answer every year about business practices and Chris as the board chair to sign it and the minutes need to reflect if you can pass that to Chris the minutes need to reflect that you had to discussion this is something required every year our auditors are going to look for the minutes to see that this topic was on the agenda and the questions are basic questions around business practices Lori always passes it with fine colors as do all of you as board members just essentially making sure that there are no conflicts of interest okay so we're talking about the financial management questionnaire that is sent to the school boards every year are you aware of any issues that are currently pending none that we are not in compliance with here no you all may be not be in compliance if you don't sign it within two months is there a motion that we agree that we go ahead is there any changes in authorized signatures during the fiscal year that Allison would she account because she's a new this is about the budgetary okay so it's not it's about board orders this is not what that's about this is about is there a motion that we agree that we're in compliance is that the motion to say that we even need a motion and I agree with that discussion discussion what do you mean she said that board members all pass with fine colors and I did not answer those questions I did not know all of them okay thank you okay next up your board to the board administration any thank you is just on balances last month otherwise there have been changes okay executive committee we did talk a lot about these general goals for and asking the boards to consider them and adopt them in addition to any other goals they may choose to pursue during the year and I support that effort actually so we can contemplate them and then address them in our next regularly scheduled board meeting okay I actually watched the executive committee and there was a discussion about the board's role in interviewing personnel so in preparation for our discussion our next meeting I would encourage board members to watch to know what other schools are doing and I would encourage them to so that we can decide whether we want to adopt that practice or not absolutely the discussion was great I'm on the policy committee we're ready for that we met this week I think the major issue was we've gone through all of the policies that are required by BSBA at this point how do we approach the rest of the policies we have apparently there's a big binder I missed the visual demonstration because I wasn't there and we are going to start going through the recommended goals from BSBA using their numbering system which isn't to say that we're going to necessarily adopt all of their policies but that's the way we're sort of organizing our move through this binder and then just for your information I think this is helpful consideration by any given board come across our desk so we get to read what Calis is thinking in terms of public participation and our principal preservation policy was there okay school start time committee? I actually missed the last meeting generally we were working on the last meeting was about coming up with actual plans for how we might go through changing our schools was that a meeting? I think it did and then there's been a delay in the school start time committee giving the sort of assessment of how those things might work sort of compiling all that data so the last meeting or the next meeting has been delayed I was saying that Bill and Karen were going down to a that's where he is down to Massachusetts a seminar on school start time issues so we'll hear important back on that okay school quality committee? Yeah it was actually an exciting meeting I have to say some of the themes that Amy and our teachers raised today were bubbled up throughout that discussion as well and really what prior to the last meeting there was the school quality committee is trying to figure out how it can serve as facilitator of monitoring student learning outcomes for the SU Board and also how does that filter down to the local boards and so as a experiment with what that might look like we reviewed performance metrics on math from earlier this year and had some conversations kind of around that where the data was telling us and how it made us feel and we can continue that conversation next meeting as well but it was really exciting to kind of have some 17 and 30,000 foot conversations to accomplish Okay great thanks Ashton Denda is there a motion to approve the hire of our of the music teacher candidate? I move to approve the hire of our six tenths time music teacher Second Did you say six tenths? Second All in favor? Next is is there a motion to approve the hire of our 1.0 literacy specialist? So moved Second Any discussion? All in favor? Okay Non-contract non-bargaining contracts? I make a motion that we approve the non-bargaining contracts Do we have a discussion on that? I don't know anything about it The recommendation is that you approve non-bargaining contracts at 3.5% for all ESP for all non-bargaining and that's a raise of 3.5% Although you don't follow the ESP contract you typically follow the recommendations and that's consistent and that's consistent with the other So for all of your non-bargaining the recommendation would be 3.5% Okay All in favor? Bye The accept the resignation I think we'll have to accept the resignation of the 1-day week is 0.2 0.2 nurse Is that good? Any discussion? All in favor? All right Now the roof bid That's on page page 34 of your agendas and the recommendation is to award the bid to Beauregard General Contracting Okay so I would We move that we Is there a motion? I make a motion that we approve the bid at $33,500 Beauregard General Contracting Ah, right there, yes Beauregard General Contracting And that is the roof for primarily I believe so there may be a teensy bid over my office I found out today So before Is there a discussion? Because I have a question myself Did anybody second my motion? Is there a second? Any discussion? I'm really careful Given our experience that we're betting these people And making sure that they do good work I mean clearly our roof has been an issue My question is Do we have any information back on the bathrooms? In terms of And my concern here is If there's going to be Work that needs to be done Whether we need to prioritize What these Practices during summer may need to be My understanding is Part of the work Is being paired To give us an additional savings Because we're going At the same time In terms of Beauregard? With a roof And as part of the scheduled maintenance Timing I understand about the Kind of unknown with the pipe The scope has been run And we're also addressing an issue With the front door Just so you guys are aware The roof was fixed yesterday The roof was addressed yesterday They came to To look at the roof over here In the front door We're getting Drawings on that Thank you Do we have a sense as to when we will hear back On the pipe From the bathroom? Or other folks to weigh in Like the architect And Bill Ford and Bill Kimball Okay Do we have other bids sent around? You have a boiler bid but it has not Gone out yet. Okay. Do we have Any other bids sent around? The flooring and the Floor I'm not sure if the bid is I want to say the bid is Possibly out Or they may be Or they're seeking other contractors Because the bid came in high Okay. Thank you very much Any other questions? So did I just understand that the Bid for the shingle roof also involves The bathrooms? No Separate issues He's just trying to pace the money That makes sense The SU now has a Facilities manager Is this accurate that they Had one Maybe last year When the initial roof that we had All the problems with There's now somebody in a position That is hopefully Right? That's part of what we do to Oversee that they don't The initial was part of the Construction and it was overseen By the clerk of the work I don't think that person would Be overseeing a construction That happened with this roof Not overseeing necessarily on site But looking to make sure That The things that go in the contract That were protected from what Happened to us before I don't know if that would be that Individual's role I believe that From what I'm gathering Correct me if I'm wrong Chris It seems like this roof issue Emerged out of Cost cutting Kind of Decision cuts And I don't feel like this is in That same category because it's Like We're bidding out on the roof and it's not part of We've got to be under this threshold Am I thinking about that wrong? I think the way Bill explained it was that When there came a point Where trying to Do more with the same amount of The Roof They went with a Subcontractor Who was less expensive And is now out of business And so you didn't have the Legal protections If the work didn't work out well And I think that that's what happened Here That wouldn't happen with this It's a simpler issue It's replacing shingles I'm not worried about that If this bathroom issue becomes A pricey Question That That's my concern That's the case that I thought Matt would do Is sort of prioritize and keep an eye on Yes That's how the list emerged Matt But the pipe wasn't on the list So It was not on the list It was an urgent thing Our fund balance is pretty tight It's not counting in the same Money level category As the roof just so you know But again I'd like For somebody more Experience than I am On that to weigh in It's just caution That's all I said All in favor of accepting the Shoof bid for $33,500 With Overguard General Contracting Aye So in passes Any More future agenda items I have Caroline's A question about Board involvement in Interviewing process Principal Preservation Policy And then the others that are listed here Chris, they're 6.0 The board orders Oh, the board orders, I'm sorry The Principal Preservation Policy Is under action Yes, it will be clean Okay, so We have board orders in the amount of $25,542.25 Is there a motion? Can I see them first? Absolutely Are we punting Board goals as a Future item then? With the intent of A separate board Right before June 30 Caroline is a timekeeper See, she needs Some sort of enforcement mechanism Oh, there was this whole strategy Of red, yellow, green, like when you get it But what happened? Do you get to like Do a timekeeper No T, you're not fair You need a full whip These are just all our expenditures So Matt, are you going to every Meeting? I'm not, but I I'm going to a lot of them More than I actually expected to You become like a board meeting junkie No, that won't happen I thought it would be a grind And I'm actually enjoying it I don't know what that's all you've got Way too much What was your pen? Is that a charge? I said I want to still get better I knew what was going to happen Right now? Where? What, Charlotte? Oh my god I wish Shanghai had a senior I want to go home It would be a good story I don't want to see you Thank you So is there a motion To approve the board orders In the amount of $25,542.25 No Second All in favor? Thank you We'll adjourn at 8.57 Thank you, Matt, for coming Thank you