 Scott Scott Scott Scott. I'm here. Can you hear me? Yes. Sorry, I have to be a minute to get you plugged in here. We're turning you up. Welcome. Yeah. We were just starting with a little introduction, Scott. And our insurance carrier has come back and said two things. Number one, they're recommending we dissolve the 501C3. And number two, the select board should appoint the chief. And what I had discussed previously with with Eric and Jeff is that the way it would go, which is the same way it goes with our other sub organizations is the fire department would recommend and then we would appoint in terms of the 501C3. My clear memory was Rob Halper told us that they could keep their 501C3 as long as it was just using used for fundraising activities and not for not for operations and you would not reflect the money that the town gives to the fire department to the 501C3. It would just be money that comes in either from your invested funds or from contributions. Right. And we can confirm that with him, but I don't see why that should be a problem or not. It's a it's a separate it's a separate 501C3 just for fundraising purposes for the benefit of the fire department. Yeah, they may not want to call it the middle sex volunteer fire department. That's the only thing they could call it a middle sex volunteer fire department. The other thing you could do is we can like we do with all of our other funds for the different committees. We could set up your own account within our chart of accounts. So if you had any fundraising activity money or anything like that you could go into that account. I mean we do it for the cemetery, the planning commission, conservation commission. So we could do the same thing for the fire department and then you wouldn't have to keep any books. That's yeah that's I would think ultimately that would be a better way to go. Why why keep the other thing seems like it would be easier more straightforward. But anyway we don't need to we don't need to make that if you dissolve the the five one three who the members of the fire department are part of then what happens to the members because we're not town employees. We're not part of our own fire department fund. So why do you say why do you say they're part of it? They don't it's the fire department that owns the money not them right. Well but but the members make up the fire department. And so if you do away with that which essentially does away with that part of the fire department and the town has the fire department but the town where the members are not employees of the town how do they be fire department members? Civil volunteer. They're volunteer fire department members. I don't know we don't have yet. We can we can sort this out whatever it is. Rob said and this was back some months ago but he was he was clear that he didn't see any any problem with keeping it. So let's let's put that as a as a sidebar issue. I don't want that to be the problem that upsets the apple card. I mean we are not in any way it's not a land would not be a land grab by the town we're having fire department money. I guess the other the other question would be if it was in a town fund. I mean right now the fire department could vote to say we want to spend $500 on buying a new radio. So if it was a town fund they would have to say we recommend that the town spend $500 they couldn't just spend it. Well what we do is when the when the conservation commission comes to us and says we're putting up a new sign at trail whatever they go out and buy a new sign and they have it come out of their budget that's their money once the town has approved right their money okay all right well let's it sounds like it can work yeah like it can work either way unless unless either of you feel uh politically in the in the short run I think it's going to make the fire department feel better keeping it the way it is but um in the long run and I will confirm with Rob that he's comfortable doing it and if we need to call it the fire department auxiliary fund or whatever we call it we can do that. How much should they make in stipends per year on a regular basis? So it's it varies so it's it's $10 per call per hour at our airport they're at so if you go out you get called out at six o'clock at night and you get back at 7.05 you get 20 bucks we do we pay that twice a year um and we get paid for uh business meetings trainings work nights currently we don't pay for like the the two guys that are taking fire fire one they're not getting paid we pay for the class but we're not paying them an hourly stipend for going to that. And are the checks coming from from Dorinda? They come yeah do they take us out? It's all out of yeah it's all out of the budget that's approved by voters. So it's you know it depends yeah I mean some some checks can be 500 some can be 700. Okay I was just curious. It's a six month period and it depends on call volume and whether you're up that's a higher call volume. And they'll get a W2 at the end of the year. Yep the fire department's doing okay. Basically year for the public issues. The same. I think I wanted to do that. So I mean it you know if it is going to be dissolved it makes sense to come right down and dissolve it like on the last day of the fiscal year so it's clean and because yeah you have the file I think one form. So if if the fire department submits a budget and the select board approves that budget they essentially hold control over you know the spending of that budget has outlined for approval. The question that I have revolves they're fundraising money and as that comes in that's dedicated fire department money. But there's no real approval for any of that and they can spend that as they see fit. They don't have to propose a budget or anything like that they can still move forward with whatever is there. Right now what we do if a donation comes in we just turn it over to them but what we would do is then put it into their account. So they have full control over any fundraising that they do and what they do with that. And usually when we do fundraising we specify what that fundraising is for. Okay so it's not just for a general fund you've got something in mind that you're fundraising for. Okay like we did not that long ago we did a gas meter you know we reached out to the Vermont community fund excuse me the Middlesex community fund and looked into getting a grant for handheld radios because the ones we have are quite old and outdated and actually they finally go back to me and we have we have all but a thousand dollars of that guaranteed to us. So we'll just collect the thousand dollars out of our fundraising that we did this summer for that. And some of the fundraising that we did is going to go towards the seven or eight hundred dollars over the 70,000 from the airpacks because we we didn't initially budget for eye lenses for people like Eric that need glasses. Hi. I was one thing. I'm used to it. And Jeff and and some of that money was going to go toward a propane meter correct? Hold on one second Scott. Scott go ahead. And then some of that fundraising money was going to go toward we're turning on to try to get one or two propane meters was it Jeff? Yeah so we're looking at in addition to our multi gas meters can do propane but it requires math. They make propane specific meters and we feel that it would be prudent. We've been to propane calls usually it's a burner on the United but having a specifically dedicated meter means we develop that. Yeah and it's more sensitive than the bar meters. So that's the kind of worth buying those little pieces of equipment that didn't get into the budget process. It's like we can buy those. Yeah I think it makes sense to me that you know that was just the control of the fundraising money that it was free for you guys to kind of determine what what your needs were that was where I was going. The insurance person has said hers is more from if you guys if somebody was to get hurt or something and they sued if there's two entities they could sue the fire department and they could sue the town where being one you know so it's like a liability loss possibly for both and so that's how they're looking at it. She said that you know we don't want two claims in for the same thing and I think there's exemptions or limits. I don't even get into a lot of detail but those were her recommendations and she said at Vermont League of Cities and Towns. Was it the underwriter? Is she an underwriter? She's an underwriter. Yeah okay. She's the head of the writer. Okay okay. Susan Benoit. Susan Benoit. Yeah yeah and so we should actually I mean you can see from her she told me that if you want to see this is the feedback verb. This was the initial feedback she gave me and then I called her to clarify because if you have to pick option A, B or C and currently we're on this C. Yeah yeah and we don't want to form our own fire district. No we do not. So that that was B. We definitely do not. We definitely do not. Right so that was you know and I told her that you wanted to keep it for you know fundraising purposes and things like that and she said that as the middle sex volunteer fire department that's you know you're sending the same message on those sides. Yeah maybe it's a name change that does it but I think it is not it is not uncommon for fire departments and some other municipal entities to have you know separate funds. Right they do it as an auxiliary or something like that. So I think if what that may be changing your fight will once because it's you know you're organized under the middle sex volunteer fire department. Are there additional benefits that I'm not seeing is to continue operating that if they have complete control of the funds that they're that they're fundraising for underneath the town. I think it's really I think it's a move point. Yeah I think it's just a comfort level thing for the fire department during their transition and assuming we can convince those who need to be convinced that it's okay and we can make a name change if that's the if that's the key to it. I would I would recommend that we start out plus I would also say that I'm hoping we're going to say and I don't know what the magic date is going to be whether it's going to be January 1st or December 1st or November 1st or whatever when we say okay we're now one it would make sense to at least keep the 501c3 until the end of the fiscal year. It's just cleaner that way so that gives us until July 1st to and likely after that to decide. Yeah yeah yeah do you have do you have any idea what the fund balance is now what you have in here? Yeah we have a money market account that I believe has probably around 10,000 between checking accounts and probably somewhere not just anything. Yeah I remember and the other thing I look at it once a month and I look at a lot of them. Yeah and I'm just you know this is sort of off the top of my head but I mean the other thing to do would be to potentially figure out a good use of those funds and spend them down and then start fresh with a new entity but I don't know if that even makes sense or you know keep a thousand dollars or something and put it into the new entity but anyway. I'm sure that's not a problem that's not a problem. It's just doing it wisely. But the big the big part of it is it will officially be part of the town of Middlesex which I would venture to say if you asked if you asked a group of people in town probably most of the people think that's what it is right now. What I've talked to people about it they've said oh really? Yeah. It's a separate organization. Yeah I didn't know that. So what is it now? Right. So any other thoughts or concerns? Fire Department? Board members? Okay. I did say to Peter one day that I wanted to do a kind of quick breakfast in the spring and I'm willing to help with it. We have no show. Just an idea. Now if you can get JDR on to come to Symmetra, that's the way to do it. I think we have that many people. I don't think we're going to have that many people. I was just thinking if there's a bowl that concerns a hundred people maybe. Three trillers with six trills on it. And a lot is not some. I think that is a little beyond the big bowl. Do you have anything else? Uh no uh Liz is welcome to come down another training that she wants to. Yeah with the new air pass. I don't think she wants to ride in the back of the rescue again. No. But I mean the one thing in all seriousness that I do want us to continue is the monthly update process and from time to time I don't know what the time was. I think we said we were going to try and do it once a quarter and then of course we haven't done it again. But we should actually have our meeting down at the fire department. I just think that's good for a lot of things. Absolutely. So uh with that I'm going to declare the public hearing on the fire department merger where the town closed. And we will now start our regular meeting. Look at this for only two minutes behind schedule. And guess what? The first item on the agenda is scheduling a date for a possible merger of the Middlesex Volunteer Fire Department within the town of Middlesex. Action possible. You've already heard my thoughts. I don't know that I mean it should be the first of some month. But I don't know why we wouldn't do it. First in November, December. I don't remember. I think January is because the officer the officer election was run on April. Yeah. So January 1st is. Okay. That's good enough for me. We have the election on the first Tuesday of December. And then. Perfect. I'll move that. We make it. Okay. Okay. So it has been moved and did you get that Sarah? But I heard Jeff say January 1st because he moved it. Yeah. Nobody yet. Yeah. After that. It was really quiet. Yeah. So it has been uh it has been moved and seconded to merge the Middlesex Volunteer Fire Department within the town of Middlesex governmental structure. All those in favor. Hi. Hi. Getting opposed. Gentlemen, it's a done deal. Thank you and congratulations to everybody. What do you think, sir? How are you doing? Hi. Zach right. Just a lot of listening on the meeting. That's okay. Okay. That's fine. That's fine. I'm sorry. That was pretty easy. Only took us two years. That's all right. Considering we could get rid of Welch Park. You'd be doing very good. I'll just throw that out there. There's always this there's always a spike that comes. Yeah. And boy, you're right. I actually reached out to our fearless president this week. I haven't heard from from Halpert either. Anyway, we're not Halpert. That's been the ongoing story though, you know. Yeah. Reach out. Anyway, reach out and don't hear. Considering requests from Central Remind Home Health and Hospice and other service organizations to rescind the board's decision on September. Okay. Yep. Thank you. Yep. Thank you, Jeff. Jeff slash Ken. Yeah. I'll start over. Considering our quest from the Central Remind Home Health and Hospice and other service organizations to rescind the board's decision on September 18th, 20 of 22 requiring petitions of private for articles on the town meeting requesting more than $250. So, Sarah, well, how many, how many people have we heard from? One. Central Remind Home Health and she was. Okay, that's the only one. But she said that she she said she was I'm sorry, I can go get through the name, but her request was whether or not the board would consider merging petitions, allowing, you know, one organizations to multiple organizations to be on one petition. And then she asked the board would reconsider its decision. And I said, well, you can come to the meeting. Here we are. I don't think it's multiple organizations on one petition. That's yeah, no, I don't, I don't like it. We did have, I mean, the only thing I would say is there were only three of us at the meeting where we made that decision. So I don't know, Phil, you weren't there unless you were not there. If there was to be a reconsideration, I would think it would come from one of the two of you, but not necessarily. Yeah, I mean, I'm firm with my stance. I believe that, you know, if, if folks are are looking for the to the town for money, they should expect support from the town and the petitions are the show a show of that support. So my personal vote would be the same. So the only thing that the only thing I would say and I and I said it at the meeting when we talked about it before was is $250 still the right number? I mean, it's been $250 basically forever. Now, when I look at the list, I was just looking at it here. Paul, did you have something? I just says Paul's iPhone. Okay, he's he's since muted himself. So I'm assuming he doesn't have anything to say. Well, I mean, to it, even if we raise it to what like 400, they want more than 400, they're looking, you know, to know, but I'm, I mean, so, so I'm looking at the list here and there are one, two, three, four, five, six, seven, eight, nine, 10, 11, 12, 13, 14, 15, 16, 17, 18, 22, we're at the 250. So you can bet if we raised it, they would all immediately go to the raised amount. I mean, that's like, right, exactly. This puts a little stake in the game. Yeah. And gets also like you said, no support from the town, right? I mean, I mean, from people that say yes, I agree with that. I mean, they're going to vote yes on it, but yeah, the only other the only other comment I have, they didn't want to go and ask for signatures. We won't. Yeah, it was COVID. Is that why they still think I think they enjoyed the time of not having to go do that? Right. So the only other thing I have to say about this, and I've said it before too, is for many years I did the central Vermont home health and I did central economic, I did like three of them. And in those good old days, you could go stand inside the school where it was nice and warm and, you know, maybe attend a couple of basketball games or whatever. And it was pretty easy to get 75 signatures. I don't know what the rules of the school are now. School is open. Yeah. So you can you can be inside. Okay. Because standing down the other thing I did when I was doing it was stand in front of Shaw's and maybe one out of 100 people would be would be a middle sex resident. It's just there aren't that many, you know, times or places to get those signatures. But usually two basketball games and a couple of couple of evenings when the cars are pulling up in the parking lot and I get my 75 signatures. So it's not they make it sound like a sound like an awful thing. It's not that awful. And the other thing I would say is you have a lot of good conversations with people when you're doing that. And it's a good way of promoting your organization. You know, they say, Well, what is that organization? Well, I didn't know that. You know, oh, well, you know, anyway, yeah, you know, for that reason, for that reason, it's a good thing for them. Now, is it hard to find volunteers to do it? Yeah, it is. But if you want your if you want your money. What does Sarah mean by towns have gotten rid of it? Anyone can just put on write a letter. That's what the woman told her that's a letter say without the petition, without getting the town residents make a request, they just make a request and then they're put on the ballot. Yeah, but I'm saying that's I could put anything on the ballot. I want to go sit at Red Hen and have coffee every Friday. And I want the town to fund it. And I could get that on the on the ballot. And I stayed less than the 250 and it's just kind of like thrown on there and grouped in and nobody understands. I give it some fancy name and nobody understands what it is. And I'm enjoying coffee on the town president. Yeah, I mean, that's a bit extreme, but, you know, it's that don't have much to do with us who will ask for the the 250. But really, it's about support. It's showing that you support these organizations. It's the money. And I know this from capstone, 250 doesn't don't doesn't do anything for us from even 10 towns, right? It's like, it's more about the being able to say that message that you support them, right? And that and that we do, you know, then turn around. I mean, it takes us we have to get a lot of work in to say we don't even ask middle sex, but like, you know, X number of people were served from this town with a lot of work that goes into that as well, just to show the town that that would work. So um, I would, I would not change. I would agree that I think you need to get the voters, but percent of the voters, that would be mine. We need a motion. I don't think we need to take any action, right? Yeah. Unless Sarah, do you want to have something in the minutes? Are we moved that we are not going to recent? Is that a possibility? You guys made a decision. It seems weird to say probably we have a motion to stick by our decision. Yeah, it's just we can just notice in the minutes that we've decided not to rescind it. Yeah, I'll move that we pass over the request of such a remote health and hospice to rescind a decision of September 18 requiring petitions of five percent of the voters. Okay. Does that send a different message though to pass it over? I would rather the minutes reflect that the conversation was had and where we've just decided not to rescind and it's not. And we actually have discussed it, so we haven't passed over it. So would you amend your motion? Move that we do not rescind. A negative motion. But I don't think we even need a motion. I don't think so. I think it's just recorded in the minutes that discussion was had. And the board decided not to take any action. I think that's fine. Got that, Sarah? It's funny how we bumble over stuff. You know what I try and think about and I know, Randy, you read the minutes carefully and others do as well, but have it clear in the minutes what really happened and say if all you say is you passed over it's like we didn't even look at it. Exactly. Saying we discussed it and made this. Yeah, yeah, yeah. I think it's better. Considering requests from the Wrightsville Beach District for ARPA funds designated to Middlesex, action possible. Great. And this is another one Colin and O'Neill who didn't show up. So just kind of sent an email saying would the board be considered giving some ARPA money to us? Uh, we have going to the towns that are, you know, part of the Wrightsville Beach District and no money. Did he ask for an amount? He did not. And what use? Well, I would get back to him and just say, you know, if you're requesting funds, you need to request the funds in writing and say what the purpose is. Well, I invited him to come to the meeting. Yeah, well, that might have done the same thing, but he hasn't here. Did they tell you that other towns had actually allocated money to specifically? I think you asked me that. Yeah. And so I didn't hold you off. I asked him. But no response from that. Okay. Okay. All right. Sorry. So that takes care of that one. Treasure report. Hey, hey, hey. Dorinda. Um, I emailed everybody, uh, draft copy of the audit report. Um, I, I briefly read through it once. I haven't gone through it in a lot of detail yet. I told her that we would not take any action to approve until our next meeting. So that gives you guys a couple of weeks to review it. Um, the question I always asked is, did you want her to make any kind of presentation or anything like that? Or, I mean, I guess you probably should read it first and then see if you need her to come in or whatever. Were there any, there were no official. No, nothing. I went through it. I didn't, nothing, nothing jumped out at me, but I didn't, you know, I, I quickly. And if I recall, you had made comment that she said this was pretty tight and then she said it looked really good this year and that, um, yeah, there was no comments. And, um, so yeah, so, I mean, I would just say in the past, unless there was some issue of controversy or concern that when the auditor comes in, they say, oh yeah, you're now here is your revenue. It was up this much. Your expenses were up this much down this much, blah, blah, blah, blah, blah, blah, blah, blah, blah. Any, any questions? Well, I can pretty much figure that out for myself looking through the, looking through the audit now, if they have negative comments in there, if they have concerns, then that's a different cattle. Which she did two years ago. Right. Right. Yeah. But so I would say, but let's, let's, let's make a point of, of looking at it. And if anybody thinks, uh, why don't we leave it that if anybody thinks it would be useful to have her come in, let her in to know and we'll have her come in. And I think that's on the agenda for the 18th, correct? We're going to have, well, you guys have to approve it. And then, and then I, then she prints the final, but, um, and, uh, so. And are we, um, how, how many years do we anticipate using her before we? Well, so after the first year, I was ready to jump ship. Um, but the, the, after that, then we went through three bookkeepers. Um, so I didn't want to keep making, I thought we would be better off saying because it was some consistency there. Um, and, uh, so we can go out to bed. Um, if we want on it, I can tell you in attending the last, um, clerk treasurer's meeting that some people sometimes are paying upwards of $20,000 and more a year for these, um, our bill this year was 10,000. So. But is it recommended though to switch every No, I mean, our last auditor, I think we had for probably 20 years. Oh, okay. Um, yeah. I know we switch ours. That's why I'm asking. When you, when you, when you ask your auditing firm is a good practice to change, they always say yes. And I would say four or five years is what they generally, generally recommend, but you know, we are not, we are not a fortune buy under company and you're not capstone with break. I just want to make sure we weren't breaking any. No, no, no, no. I think we were with Ziliakavoni for probably Everybody had bill had, everybody had bill first. God knows how many. Well, the other thing that the other thing I would tell you is, so the, so the bad side of it is you're not supposed to get too friendly with the auditor when we find out the rent has been going up for cocktails with the auditor every Friday. We might want to, we might want to have concern, but you know, as long as it's an arms length type thing and whatever, having a good relationship, the positive thing is once they have confidence in the bookkeeping system and the oversight that the trader is giving, you know, they don't look quite as hard to find problems. I would tell you in my experience, you know, they're comfortable and that's a good thing. Now you don't want them to be too comfortable, but comfortable means less time, which means less cost, et cetera, et cetera. So I think we can hang in where we are, but let's, let's, let's all look over the auditor and see, see what we think. Yeah. I also provided you tonight with the budget status. So nothing, I mean, we're not too far into it yet. So there's probably no big surprises. We are, you know, we're doing pretty good with I think right now, I don't think there's anything troubling here at all. I noticed a few that if you're just, we're looking at percentages, you might and then realize, oh, we didn't budget for that. We didn't budget for that. Yeah. No. So yeah, definitely. So that was that. We're not flirting. And we just got the new Blue Cross Blue Shield rates. They're up 10.55%. It's just about what we expected more than so, um, yeah. So that's all the good news I have. Do you remember what we budgeted for next year? I can tell you, right? Oh, we haven't gone into, you know, for current year. No, no. Well, half, it's always half. I was always half. We took in, I mean, we could get a pretty good bump. I think we put in a little bit of caution, a cushion, knowing that it was probably going to take a substantial jump. The other thing that really impacted impact is, you know, by changing of employees, it's changed whether we have as many participants in the plan. So, you know, so there's a difference there. Yeah. Yeah. Anything else? I think that's it. But when do we pay the, um, helicopter library? I don't pay them until after we have, you know, gotten, I mean, we've only gotten one months, one tax payment thing in. So I wait until we have our substantial figure amount. Yeah. They don't, you know, they'll get it. So we did see where you'd like to, since you've already passed there, but as it has to do with why she's not spending, like the new chair. I'd say it's over. Thank you. All right. Unless he has some dramatically new information. It's the same. No, it's a nightmare. If ever is a slideboard would discuss our request to be excused from the petition process this year. We're looking for level funding, which we would not have resources between staff and volunteers to get signatures with the pandemic. Maybe volunteers in that return are still afraid of potential risk are working very important. No, no, no, no, no, no information. All right. You're all set, Dorinda? I think so. Okay. Thank you. Highway report update on town roads and equipment, approving signature of the trans better roads grant for 22,000. Gave the highway department bringing town road in compliance with the DTDC standards. Gentlemen. Center road update. Paving will probably not start until the 10th. We got to bear our shoulder. That's that. The milling is done. It's always just matter of waiting on. The milling is always a big improvement. Yeah, it is. Let's say to that is, oh, this is okay. Why do we need to, why do we need to put down the pavement? Yeah. But the road is unraveling. Yeah, it is. It is unraveling. He and he even said we've got to hit that right after we cope with it. But you know, right? Well, you don't want to pay when it's pouring rain. So, okay, this week was beautiful. They don't know if you haven't noticed. Yeah. But we're not on the agenda because they have contracts. So we don't have a contract. Yeah. We don't have a specification. They could care less. They're, they're finishing up their state work. Yeah, yeah, yeah. Um, let's see the trucks. Trucks are all good. I got the, uh, they said the trade-in value is still the same with the Western Star, which is awesome. Yeah. Um, the freight line is back. That was that a oil sending unit or oil sensor issue. Um, the grant process for the salt shed that I was working on. Yeah. Uh, one of the things that I need from you guys is a letter of support. So I, I happened to write one up. Oh, convenient. I've got the one from the, uh, Central Vermont Regional Planning Commission already. Um, so it's this is for a grant. This is for a grant. So I'll, I'll read the letter. Well, thank you too. Dear Mr. Gowan, is that how you pronounce his name? I believe so. The select board of the town of Middlesex is writing you in support for the application for a new salt shed or salt containment. Until this year, we have been able to store our sorrel salt offsite. However, this is no longer an option. There is a need now for a salt shed that is able to store an adequate amount of salt while avoiding runoff into surrounding streams and wetlands. The town would also like to acknowledge and accept the 20% match and the financial responsibility of future maintenance costs. The town of Middlesex is committed to preserving the environment while maximizing the transportation system. Building a properly constructed and sized salt shed contains slash containment building. We believe will help accomplish this goal sincerely. Peter Hood select board chair. Nice. Gee, you wrote a wonderful letter back here. Yeah, you're one. I'm not doing it yet. That's a really good letter too. I'll make that letter a second. What? Mr. Goodrower. Good. So, Callen. G-O-U-I-M. With department. Like as a feature. Vermont Agency of Transportation, 219 North Main Street. Barry. I'm kidding you. No, it's not. Nice letter. No? Is there a motion to sign that letter? Do we need a motion? What? Do we need a motion to sign the letter? I think so. Well, you're committing money towards this. So, yeah. But we're not talking about the $22,000. We're talking about a salt shed right now. Yeah, this is a letter of support for the salt shed. For a grant application for the salt. For a grant application for the salt. 20% match, I think. Yes. This is what we saw. Okay, but it's just not on this that we care. He's doing it under the highway report. Is it under the highway report? Okay. Okay. Yeah, it's fine. I'll move. We'll get to the point here. We'll get to that letter. Okay. Is there a second? Second. Okay, thank you. So that was Liz and Phil. Sarah. Okay. Okay. It's been moved and seconded that we assign this letter of support for the salt shed slash containment facility. All those in favor? Aye. Aye. Any opposed? Thank you for doing that, Eric. And how much are we asking for? So, the latest quote I got. Would you give a copy of that to Sarah? Just so you guys open. I will. Yep. Yep. Is from a company called Iron Horse. They're out of Massachusetts. So the closest people around that do that. They have a building quote of $36,000 and a foundation quote of $30,000. Yeah. And then. That's not good though. That's not including the pavement that we would have to put down. So you're probably, you're probably looking at about $76,000. Yeah. And we'd be looking at 20% of that. Yes, which is 15 to change. Yeah. Yeah. Yeah. So. And who's the grant from? The state of the month. Where are you going to cite this, Eric? Right by them. So out back, I believe there's room. You get the salt, you get the sand pile here and because out back there's room to the right. Right. Right. Oh, yeah. Before you do anything, you got to get a zone. Oh, yeah. Well, we haven't even gotten that far. I don't. That's what you do. Property line school. Yep. Okay. Yeah. So anyway, that's where we're at. I actually just got started with having you. Did you? No. Good. How's our new employee doing? So far, so good. We, uh, we cleaned the Wood Road bridge today. So John Ray, I'll be happy. Well, we'll fill the holes in probably tomorrow at 30. So why is it that we can't get a surface on that bridge, which last? Is it just the nature of the concrete that's in the bridge deck? Probably. It's just coming apart. That deck moves every time you drive over. Yeah, I know. Like, if you want to go, if you really want to get it accentuated, a really good feeling, go down to Montpelier by the Grand Union and stand on that one. Oh, I know. Yep. Pioneer Street bridge is worse. Yeah. But that does, that does kind of the sideways wobble. Anyway, yeah, the Grand Street was maybe even worse than that. Anything else? You're good? Oh, we've got to talk about this other grand. Yeah. Okay. I'm sorry. Before our new employee wreck, right? Yep. He scheduled to start class next week. Monday. Monday. Yeah. Awesome. Yep. Great. Okay. Approving signature on the Vermont VTrans Better Roads grant for $22,000. I think we need a motion to authorize me to do that. Whatever. Yeah. But tell us what the grant is. Oh, it's for MMMM matches. Oh, it's for like going to A&R stuff, like putting stone in ditches or rapsing or not rip wraps so much. But yeah, and stone and then check dams, stuff like that. That's for all our segmented roads. Yeah. And if you understand that, he does, I guess, but it's a different, you know, we have new segments that lead to a waterway to a waterway, right? It's within so many key of the waterway. And it's also pitch related. Well, just the road, just the road in general, it's within 100 feet of a waterway. Yep. So most of Brook Road. Yeah. Right. We have that. Well, in reality, it, you know, the whole road affects, especially if you have a hill, the whole hill affects everything. It's all washing down. Washes up the road into the ditch, the ditch. Then it runs down through and then runs into the river, which runs into Lake Champlain. And there you go. Exactly. Yeah. Yes, there is. Are there specific areas that this is targeted to? The next segment. There's actually a little map. Which has to be updated. But I mean, out of that, out of that grouping, are there specific areas that are targeted or is this just a general? I don't know. So what happens is there's an assessment done on all of them. And then that determines what needs to get done. Yeah. Remember when we had discussion last spring with Jim Ryan on Bullbuck Road? And yeah. And then Ryan. Ryan McCall. Ryan McCall. Those are the guys. Those are the guys that watch that monitor. So they work with you guys and they're going to say, we want you to touch this area up and whatever. Right. Okay. Ryan McCall when he comes in when there's trouble. Yeah. He's the enforcement. Right. I do have something to think about with this permitting process as well. I had a meeting, it was last week or with the last week, last Wednesday. And they talked about the coming, it's done in five-year groups. And the next five-year group is coming up next year. The point is, which is why we're going to sign this. And in the past, to my understanding, I don't know. I wasn't here for the beginning of this, but I believe, I think it was the central planning commission did the assessment for us for four feet. Yeah. Well, they're no longer going to be doing that. So we're going to have to figure out how to do that. And they have free apps that has the map on it. And you can mark on it and do it yourself. My thought is maybe we could think about maybe getting an iPad to do so. And you can also do asset management with that for your networks and everything else. It's something certainly to think about when we can do it ourselves. We need one. Yeah. Is there a subscription fee or anything like that for the app? They told me they were free apps. Wow. It's not often to see that these days. It might be free for the first 30 days or the next day. That's just what they said at the meeting. Yeah. Yeah, yeah, yeah. Okay. Thank you. Thank you. So I apologize. I need to leave. So I'm going to turn the rest of the meeting over to my deputy. Yeah, it's okay. Sure. Sure. You just need to be clear on that motion. Just keep the risk good. We didn't move. We didn't move. We didn't. Doug, give Victor the authority to sign the grant agreements. Yep. I'll make that motion. Okay. Okay. Made by Randy seconded by Phil. Okay. All in favor? Aye. Aye. Any opposed? Okay, but we need to approve the minutes otherwise we can't. Okay. All right. Well, let's quickly approve or have a motion on the minutes. No, that was the 18th. No, the 18th is the next. Oh, you're right. It was a 2019 Wednesday, Monday. Yeah. Yeah. So it's our motion on the minutes. Wait, wait, wait. We're probably in the minutes at the last minute. Otherwise you won't have a court. I had another question. Okay. All right. Okay. Stop. Are we gonna answer the question? We talked about? Sure. You can ask. Best to go. If you just approve these minutes, because there are only one, two, three. Okay. Can we go back? Yeah. Yeah. Yes. Okay. Okay. Go back. So. I move. Doug. Approved. I think we did it. Okay. Ready to move. All in favor. Aye. Nobody's opposed. We approve the minutes. Has to be. So, so Randy, the other, the other thing that's on here is an update on the. Yeah. Meeting that we had with, with Reuben and then what the next step should be. So you can, you guys can talk about that. Absolutely. Okay. Great. I'm sorry. I apologize. It's great to be here in person. You need that? No, I got mine. Okay. All right. So let's go back to the question that you want to ask. Okay. Yeah. Okay. Go ahead. Um, yeah, this is kind of difficult for us, but we, we've talked about it. Eric and I talked about this must have been part of that other. We don't, we don't want to infringe on anybody's First Amendment rights to speak whatever they want to speak. Just asking the select board members get asked a question. Pushing through the roads and highways that they deferred to Eric and me. Oh yeah. I responded. That's for my response. Yeah. And so even that's the $22,000. Okay. You know, I'm fine to do that. I just don't want to ignore anyone. I think this is just a copy for you to look at me. Like when I, when somebody else. Oh, okay. All right. Okay. All right. All right. And you know, it's not just you. I'm sorry. No, it's just in general. Yeah. Yeah, yeah, yeah. That way, that way. That's fine. That way the communication is all equal. Yeah, yeah, yeah. That's why it's not consistent. Yeah, certainly. Who should, who would it be preferred? Like just say, I'll send my email. Yeah, or yeah, or yes. Yes, that's fine. Thank you. Yeah, that's fine. Have a good evening, everyone. Hey, Jim. Take care. Bye. Have fun. Good to see you again. I'm returning my pen. Is it a retirement party? Yes. For you? No, I'm done. He's not. It's for Marilyn Miller, who has been the long-time executive director of the Vermont Auto Dealers. Oh yeah, nice. And Noelle Johnson Insurance. We were very much entangled with them for many years. So anyway, she's an old business friend and an old real friend. She had one of the school goods when I was superintendent. I'm not sure if it was. Probably Berlin. Berlin, yeah. Yeah. Oh yeah, not my favorite thing. I've prepared my speech. I'm supposed to tell a joke or a story. Those are the same things. Maybe by trying to, she's laughing in the other room. I remember this politically correct thing when you tell the joke. Is there anything else that you guys want to cover as we rush through that on the road? I've got everything. Can I add something to this? I don't know how anybody else feels. But I think that went back to this thing you just approved or talked about doing. I think if Victor speaks, it should be speaking as a road commissioner and not speaking for the select board. We have a very big problem with individual people kind of expressing a select board. What's portrayed as a select board opinion when it's not. The interpretation, the interpretation. Well, and if that's, I mean, I can answer all. No, but I just think that we need, you know, because it is a five member board. And if it's a question that needs to come before the board, it should come before the board. Absolutely. And not in Georgia. So as long as, you know, I'm not saying, you know, I'm just saying that it's anybody. Yeah. But especially for Victor, because he has a dual role. And I think it and I have to be very careful about that. And it's been, it's been a learning curve. Yeah, right. The, I mean, the other thing too is Peter gets lots of phone calls, right? That we don't even know about that he gets on a regular. Right. And no matter what you go, what I go to, to other commissions. Can you say it? I don't know what you're going to say. Right. And they do, you are correct. They do ask him. They think that one, one chair runs the board speaking for the board. The reason I set my head is that Peter was talking to me. I didn't hear what you guys were talking about. We get on another topic. It's a continuation of the topic that we were just on. That if someone, if someone sends an email or calls a board member about something like the roads in particular, I mean, it's not anything, but the roads to have them get in touch with Eric and or that. Right. And did you follow up on the, what the conversation had with Halper yesterday? No. No. Okay. So I, well, I mean, kind of, but you do it much better. Sure. In discussing with the Rob Halper, our town attorneys about the road, the highway ordinance, we were discussing the idea of meeting a one select board member meeting with another member of the community. So if the member of the community comes to the board and brings an issue, and the board as a whole makes a decision, or it doesn't make a decision, or says, come back later with more information, that select, no select board member should then be meeting with either member or members of the community one on one afterward about, especially about that issue. So if they call and say, well, I'd like to talk to you about that vote that you had, you say, well, you can come to the board. Absolutely no one on one. And the reason why is, as Halper said, once you have that discussion in public, the walls of the public hearing go up, or the public meeting go up, I'm not sure what that means. But I think the general idea is that now it's a public issue. So even though your intentions may be the best as a select board member, it can be perceived by people of the community as a backroom deal. Don't do that. So once it's voted, it's done. Once it's even brought to. So let's say I come up and I say, I don't like the fact that there are German shepherds in Middlesex, and the board says, we're not going to vote on that. Then they call up Liz or, you know, so you and say, well, can we work on that German shepherds? So an example might be the gentleman who came forward and said, and he wants to turn that class three road, four road into a class three road. We could not have a convert. I haven't yet, but yeah, but we would not be, it would be advised that we, if he saw us on the street and started talking to us about it, that we would say. Bring it to come to a meeting. Go on the agenda. Come to a meeting. That is so not what happens in small towns. I mean, let's be truthful, right? That's true, but I think that's, and if there's really any way, I mean, ethically, ethically, and legally down the road, it's always good to say you never had that one-on-one conversation. They came before the board. It was in the midst. But Liz, you were so ahead ahead of this because I stopped you in the grocery store one day. I remember that. And you said, we'll have to come to a select board, see you were way ahead of us. I can remember this conversation. Okay, so anything else from the road? No, okay, great. Thank you. So updates on meetings with RB technologies. Action is possible. Randy, tell us how that went. So Peter, Dorinda, and I met with Reuben from RB Tech. We discussed some of the communication issues that we were having. And the new contract, the old contract, it felt like a lot of this really stemmed from a lack of understanding of how the bills were generated and what was included in our monthly service fee as opposed to what was outside of that service fee. The long story short in regards to that is that that monthly service fee essentially covers all automated services. So things that just happened on a schedule without being driven by human action. The contract that we have includes that monthly service fee includes two hours of technician time. So something that's driven by human interaction, so to speak. That rate is then carried over and billed separately for anything outside of those two hours. Reuben let us know that those two hours essentially are almost always, not always, but almost always taken up by some of the health checks that they do on a monthly basis and whatnot. So in theory, it's their policy to undersize our contract so we're never overpaying and we're not pre-purchasing a bunch of hours that are traditionally billable outside of that monthly service so that if all goes well, the town isn't overpaying for that service, so to speak. We've discussed the need to have more clear communication chain and asked for a single point of contact or a primary, I shouldn't say single point of contact. I should say a primary contact along with a second person that's attached to everything at that meeting. We discussed possibly the treasurers being involved in those two people as essentially that role is responsible for paying bills. So if they're kept in the loop and CC on all of the email communications and whatnot, that it takes a lot of the guesswork out of that job. I think the other thing we talked about is the benefits of doing that health check in person and allowing them to give us a monthly summary. And we based that monthly visit on those two hours that the health check takes. We also talked about the potential of doing a mid-month meeting as well, if we ever found that was necessary, but I think in that conversation we left it as, let's look at the monthly to start and see how that progresses. So I think for the board, it's on our plate and actually before I go there, do you think I missed anything? No, that summed it up, but the one thing he did say out of it and the reason I'm telling you to stay behind is he's asking everybody to leave all the computers on all the time. And I don't know if you have the capability of doing that with your laptop, because isn't that what you have a laptop? I just, I close it. You close it, but they can't sleep. So I should leave it open, but it didn't. Yeah. So is there any way to stop this from going to sleep? Because the problem is, it's like they tried to do an upgrade on his machine. They can't access the machine when he's not there. And so nothing is being done. His happens to be one of the computers. My laptop at home seems to be the other problem. Do you take your time? It can be in a sleep mode. So closing it should put it in a sleep mode and they can still access it. They can. Because I know he tried. Because I don't shut it off. I don't power it down. Well, he couldn't get into it. So that day he was installing the new Microsoft 365, what day was it? It was a Friday. It was a Friday. And you guys weren't working and he couldn't get in. And was it recent? Probably a month ago now. Because every once in a while, I do, it does calls for updates. Yeah, that's a good day. And I update it and sometimes it shuts down. Right. Yeah, maybe it happened. That happened then. I don't normally shut it off unless it calls. So you think he could still access it? Actually close it. Yeah, I have at my work, I have a Windows machine that is almost constantly in the sleep mode and they push updates to it all the time. Okay. And actually, when I come in on a Monday, sometimes it's off because they pushed an update and it doesn't shut it down. So you may find that when you come in on Monday morning, you may have to start it off. There's no power button on it. Just start it back up. Once you open it, the power is off. Okay. Oh, really? Yeah, I could find a power button. Really? Interesting. Well, anyway, so that was the problem. But so we're going to just so everybody's aware, we've got to let the listers know, Sarah know, but all the computers they're recommending to be on 24 seven, basically. And if you take them home? If you take them home, they want them, you know, I'm sorry. So ideally they're on and connected to internet. To internet, yeah. So I'm the only one that really has one, you know, that does that, that takes it home. I'm working my internet. Well, that's where a problem ran into because they were trying to do the upgrade on our, from my house. And it was like. We did discuss the fact that at this last upgrade or update, we didn't have notice that they were going to be doing that. So they're going to make an active effort to try to push a notice to us to say, hey, this Friday, please ensure all your computers are left on or whatever. But as a matter of habit, Reuben did ask that we not shut them down. And they'll, they'll work on being better about saying, we're coming in to do this. Please make sure that, you know, it's, it's on or whatever. But at the end of the day, I mean, I can speak for myself. I felt much better coming out of that meeting with a little bit of clarity. You know, I think, I think there were definitely things to work on on both ends. It could definitely feel a strain in the relationship. So I think as far as the agenda item here goes, the action that is possible or likely here would be assigning those folks as the, as the primary contact and the secondary contact. In that meeting, Peter said that he was happy to, to deal with it. He was happy to, to deal with it in the interim, but he would rather not be the person dealing with it on an ongoing basis. So I think, I think that's a discussion for, for the board here. The primary and secondary contact. Between RB technologies and the town of Middlesex. So who in the town of Middlesex would be the, doesn't it make sense that it would be like Sarah and Jamunda? Yeah, is there the ones in the office? Yes. I know Sarah has expressed an interest not to be that person. And Ruben expressed, you know, the same interest. Okay, what do you just like? You would like so in your section to talk about, We talked and I mean, I think my personal feeling is, I think the treasurer needs to be one of those people. We haven't really discussed the other person. But you're, it's hard for somebody who's not here to, you know, to deal with that as far as issues and, well, Cheryl's here, it's the same email address. So it's not like, you know, she has one for assisting clerk, but I, you know, it's kind of like a duplication of what she gets. And ideally it would be somebody that is receiving email on a daily basis because what can't happen. I was like, what shouldn't happen is, you know, somebody like myself who I may look at, look at the email three, four times a week, but not every day. And they should have the ability to have the time to respond. Well, the other thing too is, I mean, I've tried to do that from time to time, but I don't really necessarily know what the issue is. Then I've come calling around or emailing other people to go. We can have Jarenda and Cheryl be the people. They're sharing the email anyway. And then it's, I don't see an issue with that. I mean, do you see an issue with? No, I mean, I feel comfortable because, you know, Cheryl's here, you know, day in, day out normally. So that is, you know, and I just think as, you know, everything ends up at the treasurer's desk. And so that's why it seems to be the natural place that, because there's going to be a bill coming through for everything. And so we could do Cheryl's email and my email. That way if one got missed or something. Yeah, that's what I was just going to say is, instead of using the same email. So if you both use the treasurer email, I would use her assistant clerk email so that there's two, you know, two emails attached to it for some reason. Because it really needs to be somebody who would also set up another, you know, mailbox that just might be support. Now that someone has to maintain it. Yeah, I think we're, you know, let's just try it. I mean, we can always change it, but the key is, is it's got to be an even kid or admitted in the meeting that he doesn't check his email every day. And, you know, so he's, you know, he's not good about it. Well, and even if you check it, having the time to deal with something isn't right. And I think the issue nine out of nine and a half out of 10 times, it's a problem within these computers right here. So somebody really, I'm not in the building, but I do read every single email that comes through. You can go, you're fine. I just wanted you to know and keep it. Thank you, Aaron. Thank you, Eric. So, and overall, Dorinda, you, you're fine with all that and you felt good about the meeting as well. I felt good about the meeting that I didn't understand. My, when we get billed for all this health check stuff, I thought that was part of the whole contract. I thought it was true. Yeah, that was my understanding. And evidently, it's like, no, you know, so these two hours that we pay for every month over half of it is eaten up just like regular monthly monitoring. Yeah, right. Yeah, probably an hour and a half out of the two was easily tied up in that. Yeah. And Peter signed the contract for the next six months, right? He did. So did you, did we have that happen? It's signed for a year with the understanding that with written, with the written request, we can cancel. But it's within, I think, 60 days notice, basically. I think everybody recognized the fact that even in an optimal world, we'd never get service within, you know, a reasonable amount of time and we just can't hang, hang out there with nothing. So I will say, I felt much better. Ruben sat there and he did, you know, respond to all of our questions. It felt coming out of there that we were in a better place. So anyway, I mean, I think stuff kind of got kind of loose during COVID. It did. And the other thing that Sarah did go out and survey other towns as to who they were using. And I think she passed that email on to everybody. So there is, you know, if somebody really feels we can do this for so long, and if we feel that it's not getting any better. But it was a pretty open and frank discussion and, you know, heart to heart. Yeah, there'd be technologies. All right, do we want to make a motion about assigning Darinda and Cheryl as the first and second? I would support that. Yes, I would make that motion that Darinda is primary as the treasurer and I would take Darinda's name out of it. The treasurer is primary and the assistant clerk is secondary. Okay. Got that Sarah? She's quietly back there. Second. Okay. All those in favor? All right. Opposed? All right. It'll make it clear though it doesn't prevent anybody from calling in like if Sarah has a problem. Right. She's supposed to still call in with her issue. It's just the tickets will go out. But first restart your computer. Who made the second one? Who is the second one? I just fell. While we're on RB Tech, we just give you a quick update. I specced a new computer for Sarah and I've got a quote back on that and I specced for a new server and I have a quote on that. I sent them to Holland to look at. He said we're fine with the server but he wanted somebody else at RB to look at the specs on the server just to make sure that either we weren't buying too much or we're buying. He was good with the computer and he was good with the computer but he wanted somebody else to look at the server. We kind of talked about the server and he was saying that he thought we could make it through to the next budget year. We should have it in our budget for this following this workshop that we're entering for the budget session. We need to include the cost of a server. But he didn't think it was something that we had to do before like beforehand. He said unless you just come in one morning and it's gone but he seemed to think that it was pretty stable. And they didn't have the time to deal with it until March anyway so really between March and July there's a window that they could come in and do it this this budget year. But he said you know it looks stable enough to get us. Well I mean they kept giving us. Well they kept and that was that was all part of the discussion. I said every time we turned around and kept saying on the ticket server issues, server issues. And so I said wouldn't you think you would come forward and tell us you know if we didn't respond to this you would call somebody and say hey you guys need to get a computer. That's what I thought we were at. Like I said it was a pretty open and frank discussion. And the one piece that was missing he said from their normal operation is you know annually they try to come meet with the select board and give kind of an overview of here's what you used for last from last year. Here's what we're looking at for the upcoming or into the future. You know the server you know 17 to 20 thousand dollars roughly was his his dark board estimate is just throwing a number out to put into into a budget. So they higher than what you said way higher. We're not we're just not that big of an end. Yeah and he said he did say that he was being very conservative with throwing that number out and I think he he was 15 to 17 and I said so if we use 20 we're covered. I think is how that conversation went but he did say that it's it's a big enough it's a big enough cost that this would fall into the CIP. So I thought we only paid like nine thousand for our last one. If that yeah and he's basically saying you know a five year life cycle four to five year life cycle is what he's estimating at so that was something that I was going to pass on to the budget committee for the CIP to update that because right now we don't carry anything to that so the server right you know that we did I don't I don't believe so we didn't have it in there when Christian was helping build it yeah as a potential replacement closet. Okay so um are we all set with the conversation about RB technologists. We voted and um yep okay so uh the next agenda updates on recent meeting with architects it's not quite it wasn't really recent meeting it was it was questions that the architects have asked of Dave McGeeta regarding the you know they can hear oh they did come here yeah we did we had to hear oh they were oh it's the tour that you did the tour yeah so um I I'll just give you a quick overview we had probably kind of a science sheet actually we had about six firms come and which I was more than I expected Dave McGeeta I can't say enough great things about how wonderful he was he's a really nice guy so we had one do you have about six firms um they're they we try to get they are getting hung up on well do you have another site that you're thinking of and and David was trying to keep them just on this like just tell us what this thing should do so um I think they would like a little bit more time but probably not going to get it and uh that's it I just wanted to say six firms came through David to answer all the questions they kept drifting off wondering how else what kind of cost comparison do is like don't do a cost comparison just tell us at this point I didn't know this place was 6,000 square feet for the mansion well yeah um so yeah and in terms of um just conversations thanks Sarah for that update in terms of conversations that um we've had via email with Dave and Sandy Levine has also um been a big part of this process um is that so in terms of the timeline um they have until I think it's October 11th we extended a week it was October 3rd and then we extended it to be they gave them until after the holiday after what okay okay and um the 14th indigenous Dave thinks he's gonna get about four solid proposals of which then we will um we will review so you know and I and obviously I can't look at those and say I think this one's the best right I'm gonna probably defer to Dave but we'll all have an option to look at these four proposals or however many do come in um and then in terms of dating so like this is um what we're thinking about um is uh let's see the schedule um a selection of the architect now this might be hopeful but the selection of the architect so if we have a week to look at that would be October 18th um and that's what like what are we on now well so it should be the 21st so if we're if the proposals are in on the 14th a week would be the 21st yeah so we won't yeah so we won't I don't know why he said that um selection of architect hopefully oh this was I think that so it'll mean it'll miss your second October meeting yeah um so now you're into that one it must have been before you pushed it so yeah he sent this email today so I'm a little bit I think he might have misread um the dates November November first is the first meeting uh first meeting okay let me just go down here um not this season second one of us yeah it would probably be 11-1 right yeah yeah so the 11-1 would be the day that we choose the architect um and then the architect who has ever chosen is gonna want to sit down with us for like an hour meeting so this may have to be a separate meeting or it could be potentially a meeting with just select people from the select board um if it doesn't become like a full open you know meeting um so because the timeline is really tight um he has uh let's see it's a good email meet with the select board um they'd like the firm to lead a discussion with the select board to assure that the board's expectations of what is included in the finished project are well understood again that sort of reflects back to Sarah's comment that they were like well do you want this and this so we so they'll have a conversation with us um and uh there should also be a meeting with the board well in advance of town meeting day for your firm to represent its work up to that point this will help assure that there is a consistent understanding of what the finished product will include um and then it says uh so the schedule selection of architect hopefully back October 18th but we already know that's now going to be November 1st um and he says that actually if that's not possible then the selection will be on November 1st submission and presentation of deliverables is February 21st I think he's saying that to get it get it on to the town meeting but we're not going to have a vote on anything on town meeting day um there's nothing to really like we're not going to be saying to the voters okay now is your time to decide do we rebuild this building or do we tear it down that's not the the purpose of town meeting is for us people to present to the voters what we've done thus far and to be able to share that we have done this um evaluation of the building um so it's hopefully they can get it to us by that time um but it's not going to be a there's nothing that we're going to be asking people to go on right in February be too late for the morning right so just let's yeah but you could there's no there's other business discussion at the end of town meeting yeah so that's a good time yeah so anyway um we don't you know I think Peter had expressed a little bit of concern that you know Dave is dealing with big projects that nor you know in Norwich that are you know million multi-million dollar projects and you know he's worried that this RFP is going to come in really high right like $50,000 I'm like I think Dave's been communicating with them that you know we're you know our our rough price range of what we're looking for and I think that if we do get these rps that have really high amounts we turn them back and we say you need to scale down like give us this this and this in your proposal um so anyway that's where we are right now can I just process yeah um one of the questions came up about whether or not this is a historic building I did not know this but apparently it is on the registered historic places it is I was surprised surprised that's why one of the architects said and if we have ever taken any federal funds for this building that I can I can't recall the only thing I can think is that maybe we for example the lift might have been a federal grant that was came through a state grant but I no we don't pay it back but then you have there are restrictions on what you can do on the other hand the other group the other thing this architects wanted us to look into was whether or not when there was any grant funding historic grant funding like historic preservation grant funding for this and I didn't know Sandy has explored that and um and had conversations with them but we haven't applied for anything yet right because I remember meeting with the Vermont is it the restoration yeah and and so those are but those are sort of you know I think smaller grants to you know deal with specific parts of the building that you would add in addition to all the other funding that you're again though you know and I think Randy you can probably speak to this a little bit more oftentimes with the historic preservation you know you lose other you know efficiencies right like energy efficiencies that you can't do if you have to you know if you're required to get your windows in right that kind of thing and so do we want to go down that route of you know this of preserving this building when was this building built 19th and it makes it a star was there a fire there was there was a fire I'm trying to remember exactly when the fire was that I think it was I think it was rebuilt in 1934 I think it had been built around the turn of the century and then it was rebuilt and that and the rebuild is considered historic or I was I will you know I gave myself away by saying but 1934 is not that far I was born just when I was born in 1923 and they said well actually anything that's older than 50 years and this building is older than 50 years I know that's not much you'd want to preserve in that building I wouldn't think so now is there any reason why I can't share these emails with the board no okay I'm just making sure it's not yeah do you have a letter that I can this would anyone like to see the emails that Dave McGeeta has been sending to the architects just out of curiosity sort of like you know what what he's asking yeah I wouldn't I wouldn't mind seeing yeah okay not that I'll chime in necessarily but okay anyone else all right going once going twice I'm sending it to randy brewery there you go randy thank you all righty so um orders did everyone get a chance oh I had a question it's been so long since it actually I know it's good to look at I know it's so good um so here are invoices up to 10 for and the total comes to 15060 and then there's um invoices 10 for to 10 for to come to 139 and I'm signing the 139 one is there something to one two pieces okay there's another one for 151 there so since yep there was two sets of orders in there yeah so the 151 that one I didn't see a signature page on yeah I don't well I see a signature but I signed them both earlier today and they both got put in there so well I thought I saw one I just it might just be clicked in with something else then I see two 139s with signatures are they signs I think they're no no no so it's I probably just missed it let me see I was here's the um here's the payroll maybe peter has it is that it here this now that is the one that's an edit yes um I don't have a gun um um I know victor signed them both earlier today I didn't see it when I was the first one to grab the folder and I did not see it all right so um it's no no it's the 151 thousand but maybe it's hiding underneath one of these things that might have just got caught in the cliff or something let me just go through these because I'll look through them anyway so okay any other matters that come before the board yes thick does anybody here know if we have any policy that would for fermenting uh cv fiver like cv fiver if they wanted to bury their cable would we we require a permit to be within town regularly in the town right way right what's that I feel like I've been asked answer this question the past like maybe a couple years ago I don't know what it is I know a couple of places like down in shady real is underground power and then mackawa road on front of the freeman property is underground but I don't know what they had to do to get it so cv fiver was asked in and I told her are we trying to find out I don't know babe huh I don't know never heard it sounds nice I called uh my permit guy Kevin Thompson he just wasn't aware of anything yeah I think I would think that you would want to have some kind of documentation so that we know that there's where it is buried utilities in that area that's smart I don't see why they wanted to I mean you saw things say we're naked I blinded but still well it's like over on the hill road did you see any time in there that said the college that goes from home it's all just your intimate knowledge here is the historic knowledge that you've got which is is a lot your historic knowledge maybe what answer might be no they might I don't need that someone from wek might know the answer because they sometimes very line that's that yeah that's a good point wek wek is the one that buried the point but buried the cable but even if you didn't need a permit cv fiver said that in other towns like callas that went out with the road form and they looked over where no I said it went over with the road highway to farm documented where they were it's just right yeah I think at the very least you'd want to map out something hey hey guys this is Paul I don't know if you can hear me or not yeah can you speak up a little bit more yeah I can try Liz hold on I'll turn you up yep there you go try that can you guys hear me okay um in my work with dew boys uh burying fiber optic um you can talk to a lot of towns vek you know weightsfield would even be a great place to start the town of as well as weightsfield champaign valley telecom I know we would definitely have to you know get permitting through each town obviously we're digging over around under in infrastructure for the roads and everything as far as mapping cv fiber will have drawn out maps with direct routes and then they'll have you know once that infrastructure is in place whether it's overhead or underground they'll have as built plans that will show you know if ledge were to alter you know a projected course they'll have plans for that for as built so um you know talking to the town of weightsfield and even champaign telecom would would be a good start but I do think it's gonna they're gonna probably defer to the town um you know with all of that stuff but the town is definitely gonna have to watch going forward as far as you know maintenance goes because all of that stuff is is inside the right-of-way every bit of it so yeah anytime we're doing it if you don't want another one of these I'm sorry you printed on that I wonder if that if that information is conveyed that I don't know dig safe who's uh who's those no so no so so the catch with that Vic you know obviously as you know with dig safe it's it's the law but dig safe will only give you where where those utilities are located and I'll be honest in in my direct work with them doing locating right next to them it's pretty much a racket because they can put paint in the middle of your yard and even if you hit the utility they're not going to be at fault so um they will not give you depths whatsoever they will only give you approximate location and they're only going to be able to give you certain utilities anyway some they're not part of it yeah yeah so it's it dig safe is not they don't have any plans they literally just clip on you know fiber optic is is glass so it's not traceable they have small caper copper tracer wire within the cable core um they clip on to that but Eric as far as you and Vic go you know it's most of the mainline stuff is not deeper than 36 inches and any residential stuff that ends up happening depending how they go you know from a pole to a residence is likely only going to be 12 to 16 inches so so the likelihood of of hitting these utilities is going to be extremely high like very high so just uh you know i i would say for the town's benefit even though uh it's going to seem like busy work it's it's probably going to be beneficial to to you guys and us as the town to have a direct hand in seeing how and where these routes are gone and making sure any any new installs that happen or infrastructure upgrades is definitely it'd be worth you guys having a direct hand in it and having all of that information because it will impact uh road infrastructure and maintenance. Paul can I ask you a question? Yeah. In your in your time as your time as a road foreman was there any you aware of any permit policy or anything like that or washing electric or green mountain power had to seek permission from the town or file something does that sound familiar to you at all? No and and I remember they had done a project uh Vic Eric it might be worth talking to Jamie Bolduc but they had put there is a bunch of fiber optic that goes from route 12 up Bolduc road only to a certain area I don't think it goes much past the cemetery there's a um there's a vault right there by the west end's property across from the cemetery and I think that's as far as it goes um and I think that infrastructure is it's it's all in conduit luckily it's not direct bearing but um that stuff's about three feet in the ground Sarah that would have been in Gary's time but I can tell you one thing kind of if it comes to utilities it's there's probably not going to be a lot of say in that you know what I mean if this is the town votes to have this go through I think you're only you're you're giving a bit of a you know kind of a open waiver type of thing. Yeah I know but Paul I would have people come in here if like from Greenmount Power and say do you have a permit process or who should I talk to? We're going to be doing something like stringing some wire and shady reel and I'd send them up to the highway garage and I never knew what happened when they went. Okay. Yeah they would basically just let us know and like a lot of the stuff that the town has we basically default to to any state regulation or law um and anything that is not under state law or regulation you know basically the town takes takes on but anytime something like that happened we're like yeah we know you've got to do what you got to do the difference is this is a whole new utility which the town in any of our lifetimes I don't believe has ever experienced you know a new utility being put into town that's that's a whole different ball game. Yeah probably utilities division and it's part of the agency of transportation uh uh Craig Keller probably would be able to give us some information too. Wait yeah This is a 139 one it's a 151 I mean it'd be a shock. Do you need the one for payroll then? Yeah I think any any information you guys can grab from you know from the utilities themselves other towns and and then the state Vic and Eric I think could be your best bet but again I would definitely be hand in hand with whatever goes on because it's it's going to be directly related to groundwork. Absolutely. My question is this what is this? Thank you Bob. 151. You got it guys we'll see you. Accurate printing. This is Eric. Right. So here so where is the place to sign for 151? I guess I'm confused. I am too because this is what printed out in the report. Is there so this you know this is the invoice is up to ten four and then this is invoice is ten four to ten four. Right just the single and so that's payroll right that one there is all. No it has other things it's got all these that's why I'm confused and this is what she sent me so I just don't know what's the difference between 151 because there's some repeats on here like there's I thought there was um the middle sex uh like the 30,000 maybe not I guess I just don't know what I don't know versus this I guess I don't need them okay okay let's go through this this is all the and I thought I might have to do with it but that was like I'm just gonna guess why one is not over one that's why I gotta report grand total then I don't know why this is printing out like this. Right because I thought I saw some repeats on here like of things that also were um that were on that 151. 151 what? This is 151 06288. Amulance I think it's on here too it's a different breakdown and it's the same amount it's the same line item but I think there must be more on this than that's on here so maybe we shouldn't sign this. So 11,553. 66 is the difference. Oh there it is. 1005. The Barrett trucking company did she I didn't sign a truck oh wait yes I did sign a check for Barrett so one includes the Barrett trucking and one does not. So we should not sign this we should sign something that says 158 and so she didn't print a new she didn't print a new page to go with this. Is there a possibility that we could sign this? Yeah what up? Well the certification statement's not there right? Yeah. Okay we'll sign it we'll sign it is give me permission to mail the checks and then I'll have you retroactively sign it next week. I'll put that in a minute. Just that the page that you the page that you have to sign for the doesn't have the right doesn't have the right total on it okay so not all orders are signed huh not all orders are signed well they will approve the mail yeah they're all approved but we have to get signatures on them. All right so the the one that's everything signed except for the Barrett trucking. So the motion is they are approving all the orders and then I just need to have you go back and sign when we get the correct page. I'll go along with it because I just okay so is there a motion that we allow Darinda to mail out the checks and we will sign the next time we are in your hall? Yes I will make that motion. Okay second. Phil seconds it yeah Sarah all those in favor of said motion say aye. Aye. Opposed? The ayes have it the checks will be mailed. See that's why I want in-person meetings. So she sent out the edit list and this I just went in and re-printed it and it still came out as 139. Well it's with her email that she sent to me with all the paperwork in it so she went back and definitely must edit in the checks and then print a new edit list or something because this one is smaller than this other one. Right and that's that's specifically that that amount that 1155 is the Barrett trucking. All right great. Mystery solve. All right it's 645. I think I should be chairing the future to get us out of here earlier. What do you think? I think so. The meeting is adjourned and thank you all.