 OTAN, Outreach and Technical Assistance Network. Welcome everyone. We're so excited to be with you virtually and in person to the California EL Civics Exchange, Accessible Instructional Materials for English Learners. Thank you so much for joining us today, this first day of the TDLS. And my name is Lori Howard with COSIS. I'm here today with Portia LaFerrella at COSIS and Anthony Burek also at OTAN. And he's with you there in person. Shall we go to the next slide? This is our agenda for today. We're going to do an overview of the EL Civics Exchange, then an introduction to the EL Civics Exchange website. We're gonna tell you how to submit instructional materials and the rubric criteria you need to know to follow in order to submit appropriate materials, how to make your materials accessible and how to give them creative commons attribution. We're also gonna talk a little bit about resources and then we'll have time for your questions and then a summary of what we've done today. Portia or Anthony, anything else to add to the agenda? No, I think that's it Lori. So let's go to our objectives on the next slide. Thank you. So by the end of this session, you'll be able to identify the organization of the EL Civics Exchange website and identify the process of accessing and submitting instructional materials. And we hope you will both access and submit materials. Next slide. So now it's time for the overview and Portia is going to do the overview for us today. Thank you Portia. Thank you, Lori. So let's start with what the EL Civics Exchange is. It's a repository for original materials that have been created by the California WIOA2 agencies. And through this site, we're offering a repository for all of these great materials that agencies have been creating and anybody can go to the site and use these materials, anybody anywhere, but only California WIOA2 agencies can submit them. And this has been a joint collaborative process between COSIS and OTAN and it was funded by the Department of Ed. Next slide. So the EL Civics, the ability to share EL Civics materials has been long requested by agencies. It takes a long time to create good and quality instructional materials. And people wanted the ability to borrow and share so that they don't have to invent them every single time. In the past, we weren't able to do that because we didn't have a method for vetting and posting the materials. We do believe that agencies should have access to quality materials. And so now we have a system that will make them available to all. And we were only able to do that with the help of the CDE and in collaboration between COSIS and OTAN. And through the submission process, there are two kinds of evaluation that will happen. First, COSIS is going to evaluate the materials for the quality of the content and then OTAN is going to check to make sure that everything that gets posted to the site is accessible to all. And we hope that whether or not you use the materials as you check them out, you'll use them at least for inspiration. Maybe you'll find other approaches that you hadn't thought about and maybe you'll vary your instruction and create better materials for your own students. But we do hope that as you create materials, you will consider submitting them to the exchange and making them available to your colleagues as many of our generous schools have already done. And next slide. So this site is only for instructional materials that teach ELCITIC's content to English language learners. And it is all related to the California ELCITIC objectives and the language and learning objectives. So they should match whatever you're doing for your co-apps. And the materials that you can contribute when people contribute to the materials, they could be for all of a unit, all 30 hours of instruction or they might just be practice for one task. That's up to the submitter. You can only submit materials and you can only access materials on the site. There are no assessments posted because in California, these tests are high stakes and people earn payment points for them. So we can't put them out on the internet where anybody can view them. And another caveat is that the materials must be original and not copyrighted. And then they need to be licensed by Creative Commons. And I think Anthony's gonna tell us a little bit more about that later on, but it tells us how the user can, whether the user can adapt the materials and give credit or what the conditions for use are. And then the other criteria is that the materials have to be 508 compliant so that they're accessible. And a lot of you are already making your materials accessible but some of you are not as familiar with that. Margaret and I will be doing another session tomorrow and give you some pointers on how to do that. And the next slide, Anthony, thank you. If you submit the materials, they're going to go through a two-step review process. So first, CASIS is going to use a rubric which I'll be showing you later. And that rubric is for the quality of instructional materials. So we'll look at the presentation and the practice, how the co-op is taught and whether or not you've licensed it with Creative Commons. And then after that, the materials go to OTAN and OTAN will evaluate them through an accessibility check to make sure that that's okay. When you submit materials, you give us an email and so we can use that to contact you in case there are any issues with content or accessibility that we need to help you remediate. Once the materials pass both those checks, they become available to everybody on the EL6 website. Any questions about that part of it before I turn it over to Laurie? Or do we have any online questions? No. Next slide, over to you, Laurie. Thank you. So now we're going to give you an introduction to the website and we're going to do this in a static way, just showing you some slides, but then Anthony's going to take you to the actual website. So Anthony, next slide, please. So this is what if you log on to elcivics.otan.us, you will enter this page and it starts with a description of what the Elcivics Exchange is. And on the left-hand side, you have a menu of the different topic areas for co-apps. Next slide. When you scroll down a little bit, you see those topic areas in visual format and you can see here that we have two active materials in community resources, five in health, three in employment, one in government and law and three in workforce training. We're missing some in consumer economics and transition and we're going to be asking you later to perhaps submit in those areas, but we do have various materials ready for you to access. Next slide. And these are the materials and you can see not only the co-app number that you're familiar with and the tasks and the levels, but the school that submitted them. So we're so pleased and proud of these schools who took the time to submit the materials, to be available to everyone in the state and beyond the state, people who are interested in teaching either the co-apps or these EL civics topics. So we have 14 different materials ready for you. Some of them are teacher's guides, most of them are student materials ready for you to use. Next slide. And we just want to tell you how the EL civics exchange has been used. You can see that from December through January for a little bit more than a month, there were 309 downloads of materials. That's sort of what's happening now, but you can see that in September at the beginning of the school year, there were a lot more, almost 200 more downloads of materials. So we've had a lot of people downloading their materials in total 300, almost 4,000 total downloads since we opened it up in March of 22 through the end of January. And then we've had over the year and a little bit, almost 5,000 visits and 1,000 unique visitors. So those people who are coming to the site are coming back again, hopefully because they've found the materials useful to them. And we hope you'll be one of these statistics soon if you haven't already. Next slide. So your turn, Anthony. Now, Anthony is going to show you the live site. Okay, thank you, Lori and Portia. So I'm going to escape out of our PowerPoint. And one second, is it in the way? Okay, so I want to show people kind of a live view of the EL Civics Exchange. Again, the address is elcivics.otan.us. And when you type that in, you're going to come to our main homepage for the EL Civics Exchange. As Lori said, at the very top of the page, you'll get kind of an introduction to the exchange, a little bit of information about the materials, how they are organized, and then you can start your search. So I think one of the things that we mentioned is that anybody can come to the exchange site and access the materials. So whether you're in California, if you're outside of California, if you're currently working as the EL Civics Exchange person at your agency, if you're assisting with EL Civics at your agency, anybody can come to the site and access the materials. So we'll show you how that works. As Lori mentioned here, on the left-hand side of the screen, let me click into the screen here, on the left hand, and that's not, okay, so let me move here. On the left-hand side of the screen, we have this menu where you can see the seven categories, which are used to organize the co-apps. So if you're doing the EL Civics at your agency, you should be pretty familiar with the categories here. In other states, you may have a similar list of categories that may be slightly different, but hopefully the topics will sort of match up with what you're doing in your state. A little bit later, we're gonna talk about how to submit materials to the exchange, and your starting point will be the blue button that you see here that says, begin the instructional materials submission process. Again, Lori, and of course, you're gonna talk about that in a little bit. So again, as you're scrolling down the page, you'll see those categories again in tile format, and you're able to click on any of the tiles in order to see the active materials within that category. We scroll down a little bit more, back on the left-hand side of the screen, you'll see actually a search, kind of our search feature here. So you're able to search by levels. You can also do a keyword search as well. So if you're looking for like particular topic, like DMV or employment, you can also search by that. And then actually if you know, you can check and see if the Civic Objective or the co-app number is included in the exchange so far. So if you have a specific number, you can also type that in and do a search for that. And then you can, these boxes are clickable. So you can go back and forth between different levels, see what might be available on the exchange as well. So I think that's pretty much the live view of the homepage here. Are there any questions so far? Any questions online? We have any questions online? Okay. So I think what we wanted to do next, let me go back to the presentation, is, let's go back to the right slide. Okay. So now we wanted you to give you a few minutes to do kind of search the site on your own. For, Lori and Portia are available for our online participants and I'll be here in the room for a few minutes. So maybe we'll give you about five minutes or so, just to kind of explore around the site. See if you find the material that might be of interest to you or something that you're currently working on at your agency and see what kinds of materials folks have submitted for the co-ops, okay? So we'll give people about five minutes to do a little searching on their own. So we have a few questions here on the screen or maybe people can just give us sort of their general impressions of the exchange so far. Any comments, questions, ideas, suggestions? I found it really easy to use. I remember looking at you also years, many years back and kind of out of the loop from it. So looking at this and what's available, I even like that it's zero available on some of them because I know it still exists. Correct. The material is very, the material is very easy to click quickly through it. Okay. Did online folks hear that from Lilia? It was a little muffled for me. Okay. So Lilia was saying that it looks like it's pretty easy to navigate around the site and find the materials that are available on the exchange. Thank you. Okay. Other questions or anybody online if you wanna share your impressions as well? I just wanted to ask again, I think I heard you say that we could use a portion of it. It's not, we don't have to sign up for the whole packet, for example, if there's just one exercise that supports a task that we would like to use, is that true? It's not all or nothing. Right, yeah, Lynn. So if you find a material on the exchange, it's up to you whatever portion of it you would like to use if you'd like to use the whole thing, that's fine. If you wanna use just the portion that would apply to what you're doing at your agency, you can do that as well. So really that you can use the materials as much or as little as you would like. Excellent, thank you. Sure. And that's true for submission too. Maybe you just have one really good, you have curriculum, really good curriculum for creating a job application and that's the only thing you wanna submit. You can also submit portions of curriculum. You do not have to submit an entire unit of instruction. And just to say, and we're gonna talk about this later but since they're all Creative Commons licensed, the Creative Commons license allows you to adjust and adapt, take a piece of it. And then just if you're handing it out or printing it out, that you would just show that give credit to the agency who originally developed it if you make any changes to it. All right, please. Yeah, I didn't like that. You added the resources tab to help out with the accessibility instructions. Okay. We're not hearing that, Anthony. Okay, so Ryan said he really liked the resources tab that has more information about accessibility in particular, but some of the other things that are related to the website. And we'll talk about the resources tab in a little bit as well. Okay, so why don't we continue? We're gonna move on to talking about how to actually submit materials to the exchange. Let me move to the slides. Okay. Okay, so I'm gonna take you to a live submission in a moment but I just wanna cover a couple of things beforehand. Well, yeah, let's go to the site. So Anthony, I'm gonna go ahead and share my screen. All good? Yes. Okay, so here we are on the EL Civics website and there's all of this information here that you should definitely read through. And then when you go to submit, you're going to use this button that says begin the instructional material submission process. I have to go through a back door because I have more access than you do. But anyway, you come to this page and there are a few things here that are super important. So you really need to read through this information. Remember that only California WIOA2 agencies can submit materials. And so in order to submit, you have to create a password. You do not need a password to use the materials, you only need the password to submit. And we use that to make sure that you're a part of a WIOA2 agency and also so that we can contact you in case we have any questions or in case there are any issues with the materials. Before you start, you should read the terms of licensing requirements and it's directly here. It tells us just the same things that we covered earlier that you can only submit non-copyrighted materials. They must be original. Only WIOA2 agencies can submit them. We ask that you submit them in Microsoft Word format or PowerPoint or something like that because of accessibility issues. That's just recommended. We may be able to deal with other formats but it is recommended and we'll talk about that. It has a lot to do with the Microsoft accessibility tools that make it much easier to submit accessible resources. And also you need to discuss this with your administrator. Make sure that you have permission to submit before you do that. And then the other issue is about making sure that you have licensed your materials under Creative Commons and there'll be more to come on that. I know when we say license under Creative Commons, if you haven't done that before, it might sound kind of daunting but it's a very, very simple process. And then we're gonna go back to the submission page. So again, make sure that you have discussed it with your administrator and have permission. When you submit the materials, we ask that you submit them in leveled packets and not sheet by sheet because it's just cumbersome for you to upload and it's cumbersome for us to review and for the user to use. So I'm gonna show you an example of what that looks like. In this one, we have 48.1 submitted. And if you look at the documents here, there are student practice packets. They have submitted it two tasks at a time in a student practice packet. You might do that differently. You might submit task one student packet, task two student packet but it's not sheet by sheet. They are in packets. And that just makes it easier for everybody to use. And then it gives desired formats and they're here. Notice you can use images and the document size should not be any larger than 110 megabytes. If these things do not seem possible, you have some kind of an exception. You can run it by us or run it by OTAN. Sometimes we can accommodate differences in file types and file sizes. And then we're gonna continue to the submission page. And I don't think I talked about the scoring rubric, right? I'm gonna go to resources here and there is a scoring rubric. Just have to find it. Sorry about that. Right there under submitting, yeah. Yeah. In this one, right? Yes. I think. There it is. Sorry about that. That's why I skipped. I think it's not gonna share properly though. Let me just share that. That's why I gave you the PowerPoint, Anthony. So this is the criteria that is used to evaluate the materials. And there are several areas including content and presentation and practice organization. So we're going to look at all of those things. If these are student materials, do they have enough practice? Do they have vocabulary at the right level? If their teacher materials, is there enough information for the teacher to be able to use the materials? And if there are no teacher materials, is there enough information for the student to be able to know how to use them? Are they well organized? Are there clear objectives? And on the page, for example, design and format, is the page properly formatted for the student level? So is there enough white space? If you're asking them to answer questions, is there space for them to do that? You can look at the font size. Nothing should be smaller than a 12 point font. And then also just to make sure that the materials are properly credited to the agency in the footer or the header and that the Creative Commons licensing is there. And so in all of these criteria, it's within the submission process, the materials have to pass the majority of those things. And I'll go back to the site. I'm sorry for skipping around there. So then when we get to the material submission, I'm going to click on that button. And this is the form that you're going to fill out. It's a two page form and it starts with your name, your agency and the fiscal year in which the materials were created. I'm going to put 2022. We hope that you'll be willing to be, that you're willing to be contacted by other agencies in case they have questions about your assessments. And you must agree to the terms of licensing and conditions. And then this is all automatic. If you select your co-app number, this system will fill in the competency area and the civic objective. So for example, I'm going to use 47.1. Notice there's a dropdown. They're all there. You don't even have to invent them. They're right there. And when I enter that, I get, well, that's not the right one. I got to get the right one. There it is. I get community resources and it's about internet safety. For the co-app task titles and all of the information that we're putting in here, it's to help with search. So in this case, the example, it says task one, interpret job openings, task two, role play a job interview. In this case, I'm going to submit materials for 47.1 and I'm going to put them in for task one. And if I look that up in the co-app system, the name, that task is identify internet uses. And that's just the task title. If you look at your eosinics materials, it's there. You don't have to create that. And then in this case, eventually I'm going to upload materials for all levels, not now, but eventually. And my materials are written. So I'll check written. And I'm going to do a student packet. And my materials have print and visuals. If there's something that I want to tell the reviewer, I can put that information in this box and that material will go, that information will go through to the reviewer. So once I've completed the form, I hit save and continue. And now you can see all that information populates here. So it's me, it's the year, my co-app is here, my co-op task is here. And now I'm going to add the materials. So it gives you very clear instructions about how you are going to label the materials. In this case, we want the co-app number, the level or levels, the task number and the type of material such as student practice packet. And notice everything is separated by commas. So in this case, my materials are going to be for 47.1. And it's a beginning low, beginning high task one student packet. And then my file is going to be named in the same way. Notice here, material file should match. And this time, instead of using commas, we're going to use underscores. And so then I'm going to choose my file. And here it is labeled in the same way with the underscores. And I'm going to upload it. And if I come here, there is my material. If later on I want to delete it, I can delete it here. And if I have like four or five files and I don't like the order of the file because the way that you order them here is how they're going to appear, I can use this to drag them to a different order before submitting. Once I'm happy with my materials, I will submit the materials for review. Oh, I'm sorry, I can keep adding materials. I only put this one task one here. But if I wanted to put all the tasks, all the levels, I would just keep adding materials until I had all of them. And then I would submit material for review. Before I just say we'd like you to add them all at once or if you do want to wait and add more later, let us know so we can give you an edit version so they can all begin one place. It's easier for people to access it if it's all in one place. Yes, it's best to upload them all before you hit submit material for review. Any questions before I submit my materials for review? Thank you. Okay, thanks. No, we're good, Portia, thank you. All right, there they go. So that's been submitted and now it's waiting for cost us review. And after that, it will go to OTAN review. So Portia, the question is, how long does that process usually take? It depends on how hard they are to review. Some of them are really great and they fly through and others need a little bit of remediating. So we don't sit on them, but some are harder to review than others. And we are sent an email, as soon as you submit, we are sent an email that it's there. So we will try to look at it within the next couple of days and then review it as soon as we can. And if it's one file, that's very different from 10 or 12 files, so. Okay, thank you, Portia. Should I stop sharing, Anthony? You got to go back. Sure, yeah, other questions about the submission process? All right, let's go back to the slides. Cover this. Yeah, this was the rubric criteria that Portia showed us already. And this is also available on the resources, under the resources tab on the exchange. We went live. Oh, that last one was just make sure, the first thing is to make sure if you are going to submit materials that you do create an account on the exchange. So again, just to be clear, anybody can come to the exchange and access the materials that are already there. You don't need to create an account for that purpose. If you do want to submit materials, though, you do need to create your account first. And then you'll be able to go ahead and begin submitting. Okay, okay. So let's talk a minute or two about a couple of the criteria that Lorian, Portia mentioned earlier. One is about accessibility. And then the second question is about licensing. Okay. So first we're going to talk about accessibility. So we know that a lot of folks still are learning about how to make materials accessible, in this case for the EL Civics Exchange, but also actually just in general for any kind of materials that you create for student use at your agency, materials that you create for your staff as well, for your colleagues too. So really the goal is for all of us to begin making our materials accessible. So on the OTAN website, we actually have a page devoted to accessibility resources. So we encourage folks to check that out. Some of the materials that we have at the very beginning of the page are some guides to how to begin to make your materials accessible. So what are some of the things that you have to consider if you're creating a Microsoft Word document? What are some of the things that you have to consider if you're making a Microsoft PowerPoint? And so our guides cover sort of the big topics that you need to consider when you're starting to create those materials. And as Lorian Portia mentioned earlier, one of our sessions tomorrow actually is devoted to how to begin to make your materials accessible. So that would be a good session to attend if you're interested in learning more about that. But otherwise on the OTAN website, we do have a lot of resources about accessibility. It's a very big topic. Some people are a little bit, are a little bit daunted by the, by the fact that they would like to make their materials accessible, but it seems very, like a very big hill decline. So, but sort of step by step, we really, both on the cost of send and on the OTAN end, we really wanna help you get started with getting your materials accessible. We tend to find that actually rather than going back to older materials and trying to make them accessible because they weren't originally made accessible, that's a little bit more difficult than starting from scratch. So think about some of the new co-ops that you're using at your agency, maybe this year, and with the new materials that you're developing, start from scratch and build those materials accessible right from the beginning. That's gonna be a lot easier when it comes to the review process to make sure that they're actually accessible and ready to put on the action. Okay, but otherwise on the OTAN website, we do have a lot of resources for you to take a look at that cover many different accessibility topics. Any comments about accessibility either online or in the room? Any questions so far about that? Okay, the other criteria to be aware of when submitting materials to the exchange has to do with licensing your materials. So we know that over the years, agencies have been sharing materials sort of back and forth with one another, but we wanna make that process more official. And one of the ways to do that is to actually license your materials. We follow the licensing format of Creative Commons. So if you're familiar with the organization, Creative Commons, they have a very robust licensing process, a licensing framework. So a couple of things about licensing, really we wanna be able for you all to share your materials with other agencies across the state and across the US as well. And so the way to do that is to license the materials. So basically if the license gives other people the permission to use the materials that they find on the exchange and sort of make them their own back at their agency. Okay, so as the slide shows really, what we're trying to do is make these resources available for you to use, but with the understanding about sort of how to use them based on the license. That's what the Creative Commons licensing is for. Again, as we've been talking about the materials that you create at your agency are original materials. So you're not using copyrighted materials. You're not like photocopying pages from textbooks and including them in the packets, things like that. So we're really, it's important for you at your agency to be creating original materials. And that's not to say that you can't use things that you find online, but there are ways to make those things, there are ways to make those things understood that you're using them in the right way. So for example, like if you go to a picture sharing site like Pixabay or Pexels, for example, those sites, it's very clear about how you can use those pictures, right? And very often the creators of those photos have given you the permission to use them in your materials. Sometimes you have to credit the photographer, for example, but it's very clear how you can use those materials in your creation and your materials back at your agency, okay? So we're really hoping for no more copyrighted materials showing up in Heelsivex materials. That's the goal. And hopefully, with the understanding about how to properly license materials, okay? This is the license that we use from Creative Commons. So it's CC by NCSA. So basically the different components of this license give you the ability to use the materials that you find on the exchange. You can make some changes to them. You can't turn them into commercial materials, right? So nobody's getting rich off of Heelsivex, okay? And you wanna make sure that you give credit to the original creator, right? So if I work at Chula Vista, if I work for Sweetwater Adult and I'm using materials from my friends at Torrance Adult, so when I create my Sweetwater Materials, I'm giving credit to Torrance Adult because that's where I found the original creation, okay? I'm taking it and sort of remixing it for my own use, but I wanna give the original credit back to Torrance because they were the ones who first created the materials and now I'm using them at my agency in my own sort of particular way, okay? And so basically what we're asking you to do is to add this particular license to your materials that you create. Basically, all you have to do is copy that license, that graphic that you see, make sure that it's added to your materials and it's clear that this is the license for these materials specifically. All right. We do have some, oh, okay. We do have some additional resources that you can take a look at that give you more information about the licensing process, what it means, making sure you're not using copyrighted materials, so on and so on. And I will say, I forgot to say at the beginning, we can make these slides available to you when we're, we'll put the link to in the chat and you can take a look at them at your leisure. Portia, Lori, any questions or any additional comments? Just a little comment on accessibility and making accessible documents. It's kind of like many other things. When you first start out, it's like when you're learning a musical instrument, the beginning is really hard and then it gets easier, but there are little things that you can learn pretty easily and then it's kind of like a puzzle and it's kind of fun. So, Margaret Teske and I are gonna be showing how to do that through Word and PowerPoint tomorrow at 9.50 and I'm gonna show you a couple of documents side by side, one that's accessible and one that's not and what I did to make that document accessible because that's what helped me the most is when somebody showed me. So, if you're interested, it is a lot, what we should all be doing with all our documents, we'll try to demystify some of it and kind of hopefully you'll think it's fun too in the end. And it's important for our students as well as our fellow teachers that the materials are accessible that people who have hearing impairment or visual impairment can access our materials. And so, making them accessible is very important. And we're here to help you also, as Anthony said, creating them from the beginning using an accessible template really helps. So, we're showing you right here the EL Civic Sustainage Resources that you can access by that little resources label up at the top of the page here. And if you press on that, you'll get to this page. And one of the things that we developed, I should say, O10 developed, is it here? I'm not sure. There is like a 10 point accessibility. Oh, I think it's under the, you can't see it, but it says creating accessible materials. The third large heading there, there is a document that Penny Pearson and Pearson and David Espinosa created 10 things to think about to create accessible documents. I'm sure Portia will be sharing that tomorrow at her session. And it's just 10 things that you go, oh, okay, I can do that. One of them is not using tables. So many of us teachers think tables are so easy to use and we put in a table and we make a list in a table and that's not accessible. So we wanna encourage you not to do that. So something as simple as that, starting out by not using tables will really help the accessibility of your document. So again, Anthony showed you accessibility resources here on the exchange. You have a lot of different resources getting started, submitting the instructional materials, the rubric is here, and then some documents about creating accessible materials. Next slide. And actually, Lori, if I could, so just back to our keynote speaker this morning, Dr. Bedders who was basically talking about equity, right? And so we know that some of our students will need support in different ways. And as Lori and Portia have been pointing out, right? For those folks who may have visual impairments or whatever or other impairments. So really, you know, we're developing the materials in that spirit. We wanna make sure that everybody is able to access our materials. And we often find that sometimes when we do it for some people, we do it for everybody. So that's really the goal with the making the materials accessible and really addressing that equity issue. So I just wanted to point that out. And we don't wanna have to ask people, you know, some people say, well, none of my students have visual impairment, but we don't really know that. So, and we don't, people aren't required to tell us that they have impairments. And so that's why we wanna make them accessible. I also wanna point out that all of the materials you're creating, you're being paid through WIOA2 funds and federal funding. And so these materials that you're creating at your sites really belong to the public domain because they're funded through federal funds. So we hope that you'll feel generous to share them because they were funded through federal funds. And we ask that you ask permission of your agency just so that they know you're doing it, but not that, you know, the materials necessary belong to the agency, they really belong to the state of California and because they're funded through these funds, funneled through the state of California. Next slide. So we do want you to submit. We're very anxious for you to submit. So I've made this list here of the most used co-apps. We wanna at least have the most used co-apps there for everyone to use because it impacts most agencies. So we have all of these are currently represented except for the most used 1.6 and 52.2. If you happen to have materials or about to develop materials in 1.6 or 52.2 we're really anxious to get materials in those areas so that we can have something in community resources and something in transition. And so even if you're not creating them new, if you have them and you think they could be made accessible we'd like to help you do that because we want to fill and have all the materials that are most used represented and then any other ones that people want to submit. So the reason to do this is to share your great materials with your colleagues. I know we know you've worked hard on them and we want others to benefit from your hard work. We thank all of you like Torrance Ryan is there. Torrance Adult School has been very generous in what they've shared just before the EXCIVIX exchange was there but also now that it is there and we would love to have everyone's materials there. You're contributing to the field and as you develop your new materials we hope you'll look to see what has been approved online so that you'll look at the exchange and see the good model that we have there. One of the reasons to have the EXCIVIX exchange is to show a model of good print materials and then you can also look at the rubric to see what the material should include. So this is a good model of good lesson planning for example and that again we want you to make your materials accessible for the benefit of your students and your fellow teachers and we are here to help you. So we will help you with support and review and advice about making it accessible about Creative Commons and about your content. So we ask you to submit your instruction materials at elcivix.o10.us. You might wanna run it by one of us first. Portia and I and Margaret Teske do the content review and then it gets moved on to O10 for the accessibility and Creative Commons review. So if you have content questions you wanna show it to us first before you actually upload it we'd be happy to look at it. And remember it's California Rio with two agencies only who can submit. Any questions about that? Next slide. So we'd love your feedback. Would anybody like to share either on chat or in the room what your reaction to the elcivix exchange and if you plan to access or submit materials and what assistance or training you might need? Anthony can you call on people there in the room? Does anybody have any feedback for us? This is new, right? This is like recently this year when was it produced? Cause it wasn't- Yeah, yeah. So the question is about when the exchange actually began. So it actually began in the middle of the pandemic. So it started in July 2021. I believe we actually had a session at Casa Summer Institute that year online. So it's actually, we're coming up on two years of the exchange. Okay, but this is like the first, well, I mean, I'm assuming it was already in public but this is the first time that all the schools are kind of finding out about it so that they can push some- So, well, actually Lori and for sure do you wanna talk about, cause I know in your network meetings you've been talking about the exchange what have you been telling folks in the network meetings over the year? Yeah, I mean, we've been encouraging them. I think during the pandemic it was an especially difficult time for people to find time to do this because they were so burdened with other things. So I think it's been a slow start because of the pandemic but as you say, we're encouraging people as they create new materials they should be making them accessible anyways. And so if they're doing that they might as well be submitting. And as I said, we're here to help you do that. A number of agencies are writing new co-ops they're revising co-ops. So we are encouraging them to as they develop these new materials to do it. We're all very busy but we hope you'll take the time to do this and we can assist you. So if you have materials contact us and we'll help you. We've really gone out looking for curriculum for the most used co-ops. And we're just hoping that as that this will kind of be like the snowball rolling down the hill and that as people find things they'll be more willing to submit things. Because we know there are things out there that we don't know anything about and we would love to find out about them and how you submit them. Right. Okay, so just to clarify we can submit materials that are rather wrong and get approved and then we can we'll help us make them accessible. Okay, so folks online so the Ryan's question was they can submit the materials as is. They may have some errors but once they're submitted what will cost us an OTAN to do in terms of helping to correct those errors? Sort of what's the review process? How do we go about working with agencies when materials come in for submission? So do you mean errors? What kind of errors are you talking about Ryan? What kind of errors are you talking about accessibility? Yeah, I'm making a 508 compliant. I didn't hear that, I'm sorry. He wants to know about if the materials are not completely accessible will OTAN or costs us take care of that? We would prefer that you did it but we will especially if it's one of the most the necessary ones, the ones that we want that are the most used we will help you do that and we can certainly give you advice on it. I mean, I think the best if you have questions Ryan if you can, let's send the materials to us before you actually go through the submission process and let's look at how accessible they are. Well, one thing is do you know how to run an accessibility checker? That's one of the things I think Portia is going to be doing tomorrow but that would be to see if it's onerous then we might it might be too much for us to take on but if it's close to being accessible we could help you with that. Yeah, I would say you're right Laurie. So oftentimes the issue is folks don't even know how to get started to check the materials for accessibility where the accessibility errors may lie. So we certainly, yeah, the goal is to get as many materials onto the exchange as possible. So whether it's costs us helping out and or OTAN helping out to make them accessible make sure they're licensed properly costs us doing their content review. We're invested in this process to get things onto the exchange. So wherever the, not errors, wherever the issues may lie, we wanna help take a look at that and remediate to the extent that we can. So very question, yeah. Hi Laurie Barry here. I know that LA Unified adult has been making you know, EL Civic materials, you know, quite a lot for the last several years, but I have no way of knowing really, like if people in, you know, central office have been contributing anything to the exchange. I mean, would you know off the top of your head and has there been cooperation and participation with any particular school district or I mean, maybe I'll have to do, you know, send an email to somebody and say, hey, you really should be involved in doing this or- Barry, thank you. We have been in touch with LAUSD and last year LAUSD submitted some materials. I think in it, was it in employment? It's one of the ones that was listed there. And right now LAUSD is in the process of writing some new materials on social and emotional learning. And we're hoping that because they're creating these new materials, that they're going to be submitting them to the exchange. So I don't really have to do anything. You guys have it under control, you already have one. Certainly, if you have things and you think they would be useful to us, you know, I don't, in terms of the district, you know, you probably do need to contact the central office, but they would probably be appreciative of your assistance because I think they can't take care of everything. So if you think there's materials that could- I think we only have one from LAUSD right now. One. 27.7. Thank you, 27.7, yes. Oh, it's- Yeah, we'd love more. Yes, we would. I think Paul has his hands full with social and emotional learning though. So make sure you need your help, Barry. Any other questions? So we're, I think we're at time, Laurie, unfortunately. Yes. Let's just go through the remaining slides here. On the feedback, so when you go to the exchange, if you do have questions for the questions, if there's something on the exchange that you see that maybe needs to be fixed or whatever, you do have this website, we have this feedback feature here. So just go ahead and click on that green feedback button. It brings up a short form. You can add your comments. Those get sent to both, so those at both CASIS and OTAN, and we'll try to respond to your questions or suggestions as quickly as possible. Laurie, do you want to finish up here? Just to say, you know, we've met our objectives, we've, you should, hopefully you can identify the organization of the ill civics website and identify the process for accessing and submitting them, and we hope that you will. And we, next slide, we, just, yeah, I think we can go to the next one. We just want to give you our email addresses if you aren't sure if your materials are accessible, if you want to submit them to myself, Lori or Portia, before you actually upload them, we'd be happy to take a look and see how close they are to being accessible. And Laurie, I was going to say, actually I did make a link to the slides as well, so let me just find that. Thank you. Let me remind myself, hold on. Do you think that that link is? I think I can, I can, I might be able to drop the PowerPoint in the chat. I made a special, I think I was trying to find myself. You are? I think, you know, I'm trying to figure out if we can get any idea. So, let me put it in the chat for folks with another. Okay, so we do have a bitly link, b-i-t dot l-y slash capital T-d-l-s, 23, capital D-l-c. And that will take you to a PDF version of the slides, has all the slides, the links, and also the contact information as well. Anthony, are they accessible? The slides? Yes, they're accessible on the PDF, so yes. I practice what I preach, though. Okay, any final questions before we sign off for the day? Thank you. Okay, so yes, thank you so much, everyone who attended in person here, everybody who attended online, Laurie and Portia. Thanks, everybody. Thank you.