 Okay, let's begin 702 p.m. January 18th. 2022 welcome to the regular board meeting at the Allington housing authority. We do a roll call. Here. Nick. Here. Here. And Joanne here. Great. And we have Jack. Brian's on. We have Jack. We have Richard. Our accountant and John, our attorney. So the first, the agenda is the executive director's report. Jack. It's not in for many more. That's good. Oh, that's right. We got those new business cards. Yeah. So the, the town of Allington is continuing to provide free testing on Mondays at town hall. They are also providing a booster clinic. The last scheduled booster clinic this Thursday at town hall. Residents have been notified by email and by paper notice. Additionally, the federal department of health and human services has announced an initiative that will provide each household. For free at home, COVID-19 test kits. We will distribute information about this to residents this week. I've also posted the link on our website. Also, the housing authority was able to secure a K and 95 masks through Mima this past week. And we'll be distributed them to residents. I would also like to extend our thanks again to keys drug for conducting a successful booster clinic last month. Into the town of Allington for the continued support and resources. At Winslow towers, the AC project is underway. We are working with the contractor to minimize disruptions for the office and community room. We are working with the contractor to minimize disruptions for the office and community room. At chestnut manner. Winslow towers. The bathroom project is also underway. Drake village. The fire alarm system upgrade project that the house are building is currently out to bid. The creative place making project at great village is in the design phase and the architect will be scheduling a meeting with the residents in the next month or so. In order to engage the residents for feedback related to the project. We are working with the contractor. At chestnut manner. I will be attending a CPA committee meeting this month as part of the presentation component of the CPA application. For the window project. Additionally, I met with race and Tilly from the town of Allington to discuss the opera process. And our request. We are hopeful to be able to enter into into an agreement with the town related to opera funding. In the next couple of months. We will be able to leverage asset preservation program funding. Also known as high lap. And that's through DHCD. In part of that, that application process is being able to leverage additional funds. So this CPA money in opera money will potentially help us get a good sum of money through them, depending upon what they end up using as their calculation process. Annual rent re determination packets for senior public housing residents were mailed out mid December. Residents will need to complete the packets and provide the required documentation by February 28. We will plan to send a reminder to residents in mid February. Residents with questions related to the process should contact the property managers. We are continuing to submit share applications for residents. We have received all the 35,000 and rental assistance for residents that have been approved so far. This program helps residents maintain their tendency. And address financial hardships related to COVID-19. We have received a number of applications. We have received automatic laundry replacement laundry machines this past month. Staff and automatic laundry have been assisting residents get acclimated to the new machines. We received notification from HUD that we have been awarded $121,588 for our FSS coordinator grant. And that's the family self-sufficiency coordinator grant this year. This is a $49,588 increase from our award during 2021. Due to this large increase in funding, we are currently looking into hiring a full-time FSS coordinator. Also pending the approval of the budget by the board in DHCD, we will be advertising for an assistant executive director position. This job is part of the reorganization. We'll place the operations manager position. We're also looking to clean and landscaping contracts at Winslow towers as part of a pilot program that will help support the maintenance team. Thank you. Thank you. Anybody have any questions for Jack? I'm good. Okay. Let's move on to item number four. 400C budget as presented. How do you want to take this? We want Rich to chat about each one. Is that easier, Rich? Yeah, probably just give you a general overview of the ball. How's that? Then you're going to vote on it. Go ahead. Why don't you go ahead? Okay. Okay. Page one of the, what we sent you out. This is. This is what DHCD uses to count your budget. Eight 400 program. The revenue would be from rental. Come laundry or miscellaneous income. Is what our non-utility cost was last year. The state is allowing a 4% increase this year, which increased your budget. 116,188. In section four of that page, you see that we have what. And as well as put into our budget. We have asked for an exemption. We have been granted those all since 2002. So we get to increase our budget another 257,848. And then on line five, we would calculate what I, we think our utility is going to be a year from now. And then we're going to down to a loss of $116,000. At this point, DHC. That aside the 616,547. And they're operating subsidy. In addition to that, they're allowing all housing authorities. To have stove top fire arrest. I don't know if you know what those are. They're like the canister no that you use and to heat, heat a plate at a party. Underneath the hood bench and the fire on. Open up and then they put the stove fire. Hold on just as I could everybody mute themselves because there's some feedback with Richie. But we all mute ourselves and hopefully it'll go away. Go ahead, Rich. Okay. So yeah. They've had a lot of fires in the housing authorities. And then we have our DHC D residents sort of services coordinator grant of $40,000, which we will be spending next year. So on our budget for 2022, we'll get an operating subsidy budget amount of $688,092. Now, when we close the books, we redo this entire page and we, we put in online one, we put in the actual utilities and then the state calculates it. And then they give us a subsidy based on the actual income and utilities. It could be higher. It could be lower, but that's just how they do it. And they've done it for the last 40 years. So if we go over to page two, what we're trying to give you at this point is a look at each budget. The top section is the operating income that we expect for, for every program. As you can see on the 400 and the 689 program, we have shelter rents. That's the charges to the tenants. On the MR VP program and section eight program. We get an earned administrative fee based on how many units we have on the lease. So we figure out what that number is going to be. Jack had already talked about the federal Ross. That's the grant that Jack just spoke about with 121,0588. We get. On the local affordable housing, that's the rents that we bring in on that. And on modernization, when you do work, you're allowed to get some administrative money. For the staff time that's. Works on the modernization programs. So, and then we usually have interest that we calculate. We would have, you can see, and center of miscellaneous income. And there's our operating subsidy number. We just talked about the 688. 092. So you figure out the income for every single program. Now we come down to the non utility section, which is a section of DHCD. Kind of controls. In our case on the first column on the very last line, the 3 million, three 50, two 72. We cannot exceed that number. In those line items. We're limited on the administrative salaries in terms of a 4 million. We're limited on the administrative salaries. In terms of a 4% increase, and we did the reorganization within the current salary that we have. And the 4% increase. So we're not asking for any. Legal expense for our attorney. The members comp the compensation that you get is based on chapter 121 B. You're allowed to have. Compensation for the. Anonymous manner of rents to come in. Actually, the rents that are collected. Then we have travel and training expenses. You have accounting and audit fees. And then our office expenses. I just our general office expenses. We have some money for the tenants organization and flying. 42 30 would be any Ross or FSS contracts that we have. And then we determine what our current labor costs are going to be. The wages that we pay each person and the, and the maintenance department is determined by the department of labor and workforce development. They come out with that number every April 1st. And we, and we try to estimate what that number is going to be. So we've set aside 3% for that. Then we have what we think our materials and contract costs. Are based on historical. Amounts. The insurances we know, we know what those insurances are going to be during the year. The pilot, instead of paying property taxes. We pay a payment and lower taxes on the monotony. Manner units. And then we have our employee benefits, which is our retirement. That current medical people and our retirees, our retiree medicals. And right now our employee benefits are running at 61% of payroll. And then we have some mobility administrative fees. If under the section a program, a tent goes to another town. We have to pay them a mobility fee. So that's the non-utility piece that we. As a DHCD wants, we determine the utilities for the 400 program. And that constitutes our total operating expenses for each budget. Now in the state program, 400 and 689 you always have to break even. So you see the net income deficit from operations. You break even on those. The state MRVP. We're going to take a little bit out of the reserve. The section a program. We're going to add a little bit to the reserve. The local housing, local affordable housing. We're going to take $7,000. Now, as I said in the past housing authorities have not liked the towns. We get to keep any money that we save. Operating reserve. So the expenditures from the reserve in this section. Those are coming out from prior years savings. And if we go to page four, you'll see exactly what we're spending those on. We're going to go to page five. And then we're going to go to page six. And if we go to page four, you'll see exactly what we're spending those items on. So on page four on the top section, we normally have our extra. Every single year. We're going to spend about $211,000 out of the 400 program. We're expecting to pay 74,000. Because they do not own any buildings. And the next section down account number 4611 replacement equipment, not capitalized. We always are replacing kitchen appliances as need be. We're going to do some lobby furniture upgrades. We always do computer upgrades. And we're going to buy a snowblower brush. Attachment for one of our pieces of equipment. We're not replacing any, any cars or trucks this year. And on the bottom we're with. And then we're going to go to page five. Jack had talked about the air source heat pump. Contract going on now in modernization. And under that one, that's going to be paid by the 400 programs for modernization. By the six 89 program from the reserve. And 87,000 five 70 from the section eight program. So if you come back to page three. The all those expenditures will come out in this section of expenditures from reserves. And then we're going to go back to page four. And then we're going to determine if we have enough reserves to do what we're going to do. So our beginning reserves are our reserves at October 1st of 21. We have the above net income, our deficit that we're going to take. Looks like we're taking something out of each reserve. And what we estimate our reserve to be at the end. So in the 400 program, you can't go below 35%. We're at 36.1. And then you will tell you to make cuts in that. Expenditures from reserve section. Six 89 program. We have enough money to do pretty much any repairs. We want to do down there. And the other reserves, as long as you have money, there is no minimum reserve level. So Jack and I know that we have to keep an eye on the 400 program. We spent a lot of money in the last two years out of reserves. And has drawn that down to almost of the minimum level. Okay. So the total operating expense is above. Okay. Yeah. Seven. Out of the 4.7 million. That would. You take half of that. And then they figure out 35% of that number. Okay. So, but I think we're okay next, next year, meaning 2022. The only thing Jack and I know that we're going to have to keep an eye on the state 400 program. We're going to try to keep it right on budget and try not to, you know, expend stuff that we really don't think we can afford to expend this year. So, Mr. Chairman, if there are any questions, I'll go ahead and entertain them. Rich, just confirm the time period of this budget. This goes till October 1st. October for 9 30 of 22, we guess. Yeah. So. And. We deal with dealing with it this late because of the state. Because of the state. Yes. The state. Was late coming out with, with their budget amounts that they were going to increase. They didn't. Almost the end of no, almost the end of October middle of November. Then they were redoing their executive director salary schedules. They were late getting that out with still it's not out. So all, all of us just decided we're just going to put our budgets in. You're lucky. Jack was hired. You know, and he's within the range of the current. Salary schedule. So DHCD said, yes, you could submit this budget without having to worry about doing a revision later on. That's good. Luck. Luck of the Irish. Yes. So any questions? No, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no. No, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no. So any questions, Julian have your hand up. Yes. Can you hear me? Yes. Just at the very beginning, you said. It was breaking up and there was a lot of, I think, static. So I'm going to make sure I get it right. Has the state has given a 4% increase overall. Yes. Overall, not just a specific part. Okay. Good. And just one small thing on. I'm sorry. I didn't get the page number. An account for 610. Yep. Is an item. 22 dash two ADA compliance requests. What are those? Those would be if one of the residents asked for some special. Railing or something like that to be put into a unit or something like that, that we would do that. Okay. Thank you. Any other questions? Rich, can you just elaborate on why is it so high? The benefit cost. You said 61%. Why is that? That is because when you have a reperson who retires. The housing authority continues to pay their medical expenses. Until death. If you have a husband or wife. And, and, and the husband. The wife would become a survivor for the medical insurance. And she would continue to get medical medical insurance. So you can have people getting medical insurance for 30 or 40 years. Yeah. Yeah. Really that number. When you, when you say a percentage of payroll. Normally would think. If we have a mechanic at $30 an hour. You know, 61% of his pay is not. So you're, you're accounting everybody. I just want to make sure everybody knows that. So we're counting everybody who has, who has ever worked for us who's retired and collecting benefits. And that's why that number is so high. Yes. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. We pay. I am an assessment. The town of almost $600,000 a year. Yeah. For our active employees, we pay about 320,000. Medical insurance. For our retire. For about 100,000. Yeah. Big. Okay. So. Anybody have any. Gar. Which is a. The, how are these numbers compared to other housing authorities? For the employee benefits, everybody's starting to climb above the 60% level. Because remember, is a relatively young. I mean, they really, a lot of them are only started. In. These early. You have. And. A lot of them was, you know, wrong. So they don't. A lot of retirees. You know, I think the retirement system that the state has. Is, is a, is. Very generous to people. You don't see that in regular businesses anymore. You know, it's a defined benefit plan. So if you work a certain number of years. You know, you get whatever your percentage is as opposed to a defined contribution where every time you take money out. You're a. This. When you die, it goes down a little bit to your wife. And then it continues again until that person dies. You don't see, you know, you don't see entities converting over to 401 or 403 B plans. Do you get to these like this? Say that again. You see public entities like this converting over from a defined benefit to a 401 K or 403 B plan. They might do it if, if all the pension plans get fully funded. Right. They're trying to do that. And they have to the year. I think 2030. 37 somewhere around there to try to get fully funded. And if they do that, I would expect that they would probably change over the federal government has already changed over. They don't do this plan anymore. Yeah. Interesting. Okay. Any other questions for. I just have one more. Our expenses look. Is there any extraordinary expense there? Or is your. No. 400 program. I want to make sure we, we, we, we stay above that 35%. And we contributed. Conditioning heat source pumps there. And then we distributed, I think half a million. The window. That was the most dollars out of the. I don't think we can continue to do that anymore. Okay. And so in past years were way over that 35. We were, yeah, we were probably close to 80%. Okay. Yeah. You start taking. Tanks out at 500,000 that goes down quickly. Yeah. Richie, what's the max? What's the max state allows you to have 80%. I thought it was 60. No. You never cheat. 2.4 million. Yeah, but what's the max percentage that you could have in your reserve. 100% before you, if you go over 100%, you lose subsidy. They take money away. Okay. They take money away. Yeah. Okay. All right. Okay. You need a motion. You need a motion on each one. On each one. Yes. Oh God. I move we approve the, was it the 400? 400 dash one. I move to approve the 400 dash one budget. Ending September 30. 222. Two and second. I think you're Reggie. All in favor. Yes. Nick. Yes. Viarella. Yes. You in. But you're on mute you in. Yes. Great. Okay. That passes. That's before five. With a motion for number five. I make a motion to approve 689 dash one. Okay. I move to approve the budget. Ending. 930. 2022. I second that. They'll move by God. Second by Fiorella. Fava guy. Yes. Nick. Yes. Viarella. Yes. You in. Yes. Brian is a yes. Unanimous. Number six approved. Approve for number six. I move to approve the budget. I move to approve the budget. I move to approve state MRV budget as presented. Second. Second. Move by Fiorella second by Nick. All in favor. Yes. Nick. Yes. You're Ella. Yes. You in. Yes. And Brian is a yes. Number seven. Do we have a motion for number seven. Yes. I move to approve federal budget. Second. We will the approval of the federal. Section eight budget as presented. Second. So let's move by ignoring second by Fiorella. All in favor. Yes. Yes. iyi are. Yes, and Joanne. Yes. And Brian is a yes. Number. Eight. I motion to approve federal Ross budget as presented second second as moved by Fiorella second by Nick all in favor guy yes Nick yes Fiorella yes to win yes and Brian is yes number nine we have a motion number nine I move to accept the local affordable housing budget ending September 30 2022 I second it so let's move by Nick second by Joanne all in favor guy guys yes Nick yes Joanne yes and Fiorella yes other lines that's unanimous and we have a motion for number 10 move to approve the state modernization budget as presented I second that so let's move by God second by Fiorella all in favor guy yes Nick yes Fiorella yes and Joanne yes and Brian is a yes that moves us on to number 11 Jack you want to just do it briefly I know you need to buy a boat but maybe you could describe number 11 so the reason why you know I'm asking for authorization for myself and Chris potter's to get a credit card to be used strictly for all the housing authority purchases is Bob Cronin and John Griffin had credit cards in the past and it allowed them to make purchases for different types of products whether it be through Amazon whether it be other types of entities that allow the maintenance staff to get the different types of supplies and services they need it also provides us the ability to to pay for different types of training and other types of services for the administrative staff some entities are willing to provide an invoice but others do require a credit card this gives us that ability to do that well what's the limit on the credit card yeah the limit on the credit card Nick Jack I didn't I didn't even think about that yeah I'll get back I can add it to I can re-add this to the next board agenda I don't think yeah I mean I don't think it's a big deal I think yeah I think more importantly we want to have a policy for the use of the credit card and stipulate what it's used for and have yourself and Chris sign it that it's outlined strictly you know business use not to be used for personal or XYZ and that sort of stuff I had one I use the lifeline I can flip you if you're not wrong but but let's just come up with the policy and have you guys sign it okay and and I can sign it as well probably and yeah and I would go for the highest limit as they say yeah a policy that was in hand before you know how did this work before hand no no I just read the the handbook the other day finally it hasn't been last issue was 2000 which we'll talk about at the next meeting because not on the agenda but there's nothing in there about credit cards it predates credit cards and I think we're probably going to find that there was no policy in the past but so we'll just come up with one hey John Arisha is there a standard state policy well one of the things if I may you can't use it for because there are certain tax advantages here that you don't have to pay state sales tax so if we use it for personal purchase and we're avoiding the state sales tax that would be a violation of the law or in ethics violation so I'm going to make sure you don't buy anything personally with it because there is a waiver of state of state sales tax and some of our purchases but we've got because we will have a tax free number so we've got to make sure we don't use it for personal purchases right absolutely and in fact why don't we do this why don't we we come up with this policy jack let's just run it by John I forgot so so would we recommend a motion for this under the stipulations that we design a policy and it's approved by the attorney I mean can we just see the policy first before the motion into a proof this yeah we could have just delays in another month you know to get the credit card right yeah he wouldn't be able to apply for the credit card until the policy was done I mean like just say normally what happens is the credit card should stay in the office it's only used if you're going to Costco's to buy something specific or you're buying it over the usually people get in trouble when it's in their wallet and they go buy something it's themselves at the store thinking about the wrong and that can be an issue so I'll tell them that is there any is there any limit rich is there any limit on the credit cards no you should know this usually just whatever the normal limit would be 20 25 bills yeah okay yeah when the policy that I envisioned that I had very simply it's got four points you know any expenditure must be solely for the use of the United Housing Authority nothing personally nothing should be purchased for you personally or anybody else personally you are required to present every receipt any purchase paid and any any unauthorized use of the card will will cause immediate rotation and if if personal use of the card you'll be held person liable for any expenditure made I mean that's that's the default can we add to to get in the like monthly report just to like I don't know some sort of statement or any description of what the card is used for yeah let's see yeah Jack you could probably add the monthly credit card report in I mean right with all the documents we get you know but I think you're gonna find it's typically you know if they go on if it's a card I mean I know the hardware stores you've got accounts and things like that this is typically a cost goes for you know we're buying things on Amazon or the electrician might be buying light or something like that so it's these are odd purchases but uh rich did you say you want to say something yeah you cut out cash that's you can't go to the ATM or the and pull out cash don't be allowed yep yep yeah hey Brian yep god if uh I have one for my work that I can find out find the agreement if you can't find yours well perfect why don't you do that if you don't want to get it yeah do me if I do that okay and uh is it something you can find while we continue our meeting no no it will take me two days pay attention you win yeah I'm just wondering jack is this um I don't know how frequently you need the card would it be a problem to wait until we saw the policy and then vote it on it next time or do you have some need to use this right now in the next one I don't I don't see an immediate need so I think that that you know I think that would be fair okay all right so if you don't agree with it then let's put it for next we'll put on the agenda for next meeting and we'll send it out to everybody so you can check it before the meeting so it probably should also state what the maximum purchase should be for you know I mean we're buying a $10,000 right you do that on credit card I mean you know it should go with that whole purchasing but but we'll send it out so let's move on to the next uh number 12 uh approval agreement procedure jack represent that yes so we've been working on this grievance procedure I had been working with John Greco we sent it over to the state for a preliminary review um I haven't received you know I've followed up with the state to try to figure out where they are at with it but they're still in the process of reviewing it or maybe they backlog with different things so I thought you know rather than continuing to hold up the process I'd present it to the board so then we could officially submit it to the state for their approval in the in the grievance procedure it indicates all the methods in which residents have have the means in which to to appeal whether it be an eviction or other or a rent increase or something else that might be that they they disagree with relate to the process it also also included with the grievance procedure is is the neutral party as well as the resident representatives for the grievance panel and I will be determining who um who would represent the the Ellington Housing Authority as part of that that panel some of the individuals that I've talked to already were uh Jen McNabb who currently is the director of management for the benefit housing authority and was uh used to be the operations manager here at the Ellington Housing Authority uh additionally I'm working I had had a conversation with uh Susan Cashell who is the executive director over at the Winchester Housing Authority and I'll be looking into some other management um at other housing authorities to potentially fill into that rotating um position as part of the panel I read it I thought it was pretty good I would just do a word spelling check on that Jack number four had informal spelled incorrectly they just I but other than that I thought it was pretty good anybody um have any other comments on this deep or concerns about this all right so um wait so is this just sorry um this is just to have like a an outline on how we would go about it like okay this is so this is the process for resident their rights in the process uh were required first um the state regulation which is 760 CMR 6.08 to have this policy and for that policy to be in accordance with those regulations so in many ways this is grievance procedure mimics the language in there but it is it does provide the residents the opportunities if there is a 30 notice for formation police or other instances where they you know would want that grievance however before it even gets to a grievance panel we would do an informal hearing which um at which time I would meet with with the with the parties to see if we can resolve the situation before it even has to get to the panel and there's and there's um different levels within this as far as how to elevate it if if the parties are not happy with the decision I believe it indicates that you know if if they're unhappy with the grievance decision they can elevate it to the board and after that they could potentially even elevate it to DHCB so there's um there's a different a number of different ways in which residents can um can pursue grievance procedure right but this would be so then this is going to be presented in the contract that has the the lease amount for each tenant I see what you're saying and um and I can look into exactly how this would be disseminated to residents typically it's it's referenced or or it's provided like if we were to provide a a termination of lease a 30 notice to quit this the grievance procedure would be included with it to ensure that that they that they understand their rights and then an informal hearing would also be scheduled with them as part of that eviction process I believe that there's already like as soon as you come into renting here it already has a section within the contract that has a grievance you know how to report any grievance you may have I was just wondering if this was gonna if this was gonna be part of that or if these are just two separate things I guess that was just because if if if this is for the purpose of tenants I don't know how I would be able to take part but I know that mass union on their website I mean the mass massachusetts union for the state um aided tenants sorry I butchered that but they have just like a section a section within their website that is like easily understood but by any tenants so I was just wondering if tenants are going to be are going to be having this in contracts the possibility of making the language a little easier for them to understand but if this has nothing to even do with tenants it's just kind of like something between the board and DHCD for them to know that we have this in part then that would be two separate things so I guess that was my question I understand what you're saying and I think that there could be a a summarized version that could be you know provided a residence I think that it does reference it in the lease and as far as us being able to edit the lease we we don't have that authority so the lease is a set template template from the state so any language in there we wouldn't be able to to change okay if I may the lease does have references to it and also we can't get to court because the regulations also require it so if we proceed without doing the proper grievance procedures it will nullify any court proceeding when we get that far down the road so there are references to it in the lease and there's also references to the DHCD grievance procedure and then at that point the grievance procedure becomes more specific I would also put it online Jack put it on our website absolutely uh Joanne yeah um sorry to be labor this but I think the having it accessible to tenants is just very important and especially in a maybe not summarized but a clarified way this is step one this is step two and so forth it isn't per se a legal document but it's a how to make a grievance if you feel you need one um and I I think it should be available to every tenant um they don't all go to the website um it could be given with their um with their rent increase or whatever other communication you have with them and I think it was just said it's a state document the lease itself so it can't be part of that but it could be included um as a separate piece of writing I think I think it would actually help everyone because if a tenant doesn't understand it and starts the wrong process and everything gets confused and wrong that's a problem for everyone involved in the grievance procedure we'd like tenants to know exactly and when they can make grievance how to do it um what how to word it properly um I think that's helpful for everyone so um I hear and in two comments so Jack maybe we look at having this made into a uh a pamphlet you know a three fold or some type of a pamphlet that you know you can stuff it in the envelope when you're mailing it out versus this printing it as like this document here once you put in the date that it's been accepted the the other comment is that if you read it it is very specific it's boilerplate from DHCD but it's very specific as the process and time so it's something that we don't determine it's something that they determine for instance you know things got to be mailed out within seven days and um other things within 14 days I mean it's very it's very detailed you know it's not in Chinese unfortunately but it's um it's very detailed so maybe Jack maybe we look at if we determine we need three different languages maybe we have them printed in some type of a flyer in three different languages you know what I mean again this only goes out when there's an issue are you want to be proactive and give it to every tenant now or what is your thought with this well can I sorry can I jump in that that would be if there's a problem with the property manager and the tenant but then when it's a tenant that has a grievance two reports and sort of grievance to anyone I think it should be given being it should be available to any tenant as soon as possible because it's not only AHA that can follow the grievance steps it's also the tenant that would be able to initiate that process yeah so maybe uh maybe we develop a process that we mail this out in January of every year that you review it for any changes and we we send it out every year you know to each tenant because you know as you see under under the first section the overview and applicability and so forth uh really correct it's it's any type of a grievance so it's not just if you didn't pay your rent that we give you this so there could be a grievance about anything so um although there is a lot of like you know you have to respond by seven to 14 days or something like that right right there actually are and there's no specifications for certain times either so just I don't know just a random fact I guess to be able to tell someone you know hey it's okay you know you haven't heard maybe for a couple of weeks but it's been reviewed there's no really any limitation that they have to you know they don't they don't have to say oh well we'll respond within seven to 14 days if they do not if they take longer than that there's nothing that really says that they can't take long take longer than that so um I think we need to vote on it as there's really no substance changes that I'm hearing it's just a matter of the distribution that I'm hearing so if that's the case number 12 so we entertain a motion for number 12 yeah sorry so yeah so this is just to a point okay sorry I misunderstood that too I don't know it was just so jack so this would be for you to be able to give this to whoever's going to be representing that grievance okay so this is our procedure so there's two different types and John John you know interrupt if you need to provide additional clarity uh but the DHCD allows housing authorities either have a hearing officer or grievance panel um yeah all I think when we had met with the tenant associations this was probably back in maybe August or July or it was sometime in the summer and and they determined that they would move forward want to move forward with the grievance panel which historically is the way that the Allington Housing Authority did conduct their grievances was a panel rather than a hearing officer so then we structured our grievance procedure um around the grievance panel which was and then we determined they they agreed upon neutral parties in that greeting and that meeting law who or where they would be coming from and then I was able to get their their signature indicating that they that they do want to move forward with those neutral parties as the representatives as well as the representatives from the road developments right so we're proving two things we're proving the procedure that's written we're proving not giving track the authorization of people for the grievance panel and is the um the document is a DHCD sort of generated right boilerplate it's it's um it's based off the language and regulation correctly um okay I utilize grievance procedures from other housing authorities as my as my template okay i'm i'm i'll make a motion approve the grievance procedure and authorization for executive director to appoint appropriate A&J representatives to grievance panel for proper and efficient implementation of grievance panel i second that so we have a motion by Garin and second by Fiorella all in favor agar yes nick yes fiorella yes juan yes and brian is a yes and then i'm so the only comment really is the distribution so jack you can work on that and figure out how to print how to distribute it and that sort of that sort of stuff that brings us to number 13 approval of space heater policy jack so we were we were looking into this even before some of the different disasters that have happened in other cities across the northeast in the Bronx and in philadelphia um related to some of the fires that they had DHCD had put out some guidance within the last month or two um indicating that we should really think about having a space heater policy so we started to look into that and and but given the um the fire that happened in the Bronx the fire that happened in philadelphia um it's just even more important for us to have a policy that you know provides some different parameters around space heaters and if individual and if residents are provide the authorization to have it you know proper usage and and you know safe usage so that we can ensure that our our residents remain safe hey jack have we had any fires because of us we have not to my knowledge okay the only question i have is the very last line second violation of policy will force the AHA to take administrative actions including but not limited to eviction probably should say administrative actions up to and including eviction i'll reverse it the other i know i know what you're meaning but just you don't you're allowing additional administrative measures and the potential of eviction so maybe if you reverse that just one comment no problem there's no way to like i don't is there space heaters so you can just like put a timing to it so it shuts off after like three or four hours and would there be a way to add that to this policy like maybe only purchase the ones that you can time or is that just kind of silly because it is you know obviously concerning if someone just kind of goes to battle leaves the house and then throws a scarf or a jacket or something i don't know is there such a thing time space heaters no i'm not i'm not sure i think they're i mean joanne did you want to say something yeah i i think i remember reading the policy that it had some exceptions in the sense that what if someone's heating unit is not working and i i've forgotten exactly maybe jack can enlighten us but that was an exception what would happen if yeah it says it yeah it says it right there except extraordinary circumstances and it details them there in the power so they do have there is a potential that you could use one if you call aha and and you are under one of those situations and i think that this just provides some additional information specific information actually in the least is already language about getting authorization for additional appliances in a unit so in many ways i think that this would fall into that but this just provides some additional guidance and um in clarity related to it for this type of device go in well i guess i mean i have not done a survey of all the units but my sense is in those units is perceived to be drafty or something that people do have them and i think that there should be some notice and a time period in which they should remove these heating elements before we move to things like evictions i mean it's just my guess i as i say i haven't actually seen one but um i don't know what is your sense jack i think they're more widely used than this policy seems to suggest that someone just might do it once and i think that we should then be sure that um they're everyone is notified and they're given a certain amount of time period to remove it or to make a case for an exception well i think if you sent this policy out you're going to have to distribute it obviously teach and in your cover letter you know stick that to it that you know if you do have a current device you know and you feel you you can't without it please contact us so we can discuss it that's good thinking you know it gives and jack it gives you the there may be a device out there that is super safe that we don't know of that you know discover it gives you the option to figure it out so i i would recommend we approve the policy with provision that the cover letter the state that gives all the tenants an option to to forth and have our staff look at it and determine and then take case by case basis yep also it might be that there's some draft coming from somewhere that some maintenance person could fix and then there'd be no need for this for this here and you can put that in the cover letter yeah put in the cover letter yep especially since it's what 22 degrees up there that's high we had a cold wave down here it was 75 yeah well you also had tornadoes i know that's right yeah that's why i haven't called you for two days and then pick up the fruit in the eye so do we have a motion to approve number 13 i have a question uh let me say the cover is there so there's going to be something on top of this piece of paper that we're seeing right here well i'm suggesting instead of just mailing out the paper you need to put a cover letter oh okay hey due to the due to the recent fires and other public houses and housing buildings no the board has initiated this policy and therefore if you currently have a device that you must need please contact us immediately send the staff to meet with you and review the device and and go from there because like i said there may be a device out there that people have that is perfectly legitimate and then jack would come back to us and say look we found something that's legitimate that we want to we can always amend this policy we can because that was my concern it's like if there is a failure of the heating system it kind of just emphasizes that it's just a heating system you know yeah i mean if you when you read it if you lose your heat absolutely you can use this way here it's it's got it in there yeah no no i know but i'm saying it doesn't only have to be in in failure of the heating system like if they have really large drafts for whatever reason yeah yeah as we mentioned yeah and the cover letter should say that but you know if you second to this if you have a unit that have issues with drafts and doors that won't close properly or windows that won't close properly you know speak up all us and we you know we can get on and simply put that um plastic wrap on the windows you can seal windows you can seal doors a lot of things we can't do but people may not be speaking up you know good all right so a motion for 13 we'll move second second so moved by nick second by gah all in favor gah yes nick yes to an yes uh fiorella yes and ryan is a yes uh moves to number 14 approval of the COVID-19 testing policy jack so we're going to be we're hoping to be able to implement this testing policy for our staff we're able to get this template from the town of ollington so in many ways we'll be mimicking the language that they already are utilizing for the town employees this will ensure staff and residents safety and provide clear guidelines on for residents that aren't vaccinated or i mean not residents uh staff members that are not vaccinated or if we get to a point where we require boosters provides a way in which um staff members who aren't boostered would be able to continue uh working any questions on it joanne i didn't understand that um i've been uh watching all of this all day long every day because i have a daughter who's supposed to go to college soon but they're the experts now say the booster is being fully vaccinated it's no longer having just two vaccines six months ago it's not being fully vaccinated so of course this is the testing policy for people that don't get vaccinated uh it doesn't get vaccinated they have to follow this testing policy yeah is it PCR testing which is the most uh valid testing or is it just rapid testing it would not be rapid testing well the the requirements for the testing is that it would have the um it would be it would be from a an entity that would have their name and in the results so it wouldn't be when somebody will be able to just take a test at home and take a picture of it um that have to go to a site whether it's um a pharmacy well i don't know pharmacies are doing but whether it's an urgent care whether it's the water valentine's weekly uh testing sites or or testing sites in their own towns okay thank you so do we have a motion for number 14 i move to approve uh the staff covid testing policy so moved by gah second by all in favor gah yes nick yes pirella yes and joanne yes ryan is a yes that moves us for 15 uh we put this on there uh based on our emails moving back and forth here so 15 is discussion on commissioners responsibilities and interaction with staff tenants and john greco please chime in uh at any time for this um commissioners you know as you know when you took the training you know the commissioners are either elected or appointed obviously if you're elected you know you do answer to the voters to some extent and not just tenants um but so you really have a responsibility both sides there um however it has been instances where some of the commissioners have been harassed or things have been said incorrect things have been said about uh to the degree that you asked to put this on the on the agenda my suggestion is uh and john we'll get to you in a second my suggestion is if there's ever an instance as a commissioner that you are harassed by um a um a civilian who doesn't reside in any one of our housing developments and not a tenant or or some other person or official or even a tenant uh if you're harassed to the degree where you are feeling um that it's inappropriate um and you're uncomfortable with it that you immediately either call myself as chair or call jack or you feel free to call john greco or our attorney for advice um the commissioner should have to answer to anyone that is harassing them either by phone or email or text or anything of that magnitude um you know we monthly um our job is is as we do we approve a bunch of things we we here make sure that the housing authority is run appropriately legally within the budgets um and and that our tenants are safe we provide a safe housing we provide um comfortable housing and that all our tenants are safe um so um you know again my thought is that you immediately voice it to either jack myself or directly to john greco john can you chime in a little bit on that maybe some some history or issues you've had in your in your years with some other commissioners uh yes i i think the important thing here is that public officials of course are are exempt from a lot of protections that other people are are protected with but i think it depends to the to some extent on the district court judge because there are cases that say there is a certain threshold beyond which people cannot go to harass a public official um so there are certain things for example if you look at what's happening in boston where the new mayor they're they're yelling and screaming outside of her house uh and they're disturbing other people at early morning hours that doesn't even go to the level of the fact that she's the mayor that goes to the fact that they're serving the piece of the particular hour so that that that could be stopped on that basis alone if they look at it that way alone now if it's a direct threat to that commissioner and it's a it's a direct attempt and of course a restraining order can be achieved depending on who the district court judges because district court judges have a lot of a lot of power and they don't always make the right decision i've seen some wrong decisions uh on this be honest even with case law showing a little bit different but the question then is do you want to take it on appeal and go up farther than that or does that stop it pretty much in its tracks there so those are those are the situations i think we have to consider but no commissioner um every commissioner is really subject to uh being a public official of the famous cases new york times versus celibon which is a case probably 20 30 years old and it's still good law that um you can pretty much say anything you want a public official unless it's shown with malice and with an intentional knowledge of the falsehood and the public official really is not protected but other than that there is some protection there so that um i think that there are things we can do and that's what we would have to do and hopefully we get a district court judge that recognizes that there are uh limits to this not all district court judges do to be honest with you i would say the majority of district courts judges maybe 50 60 of them realize there's some protections that could be in place there and will enforce them but there are a substantial number of district district court judges who don't see it that way unfortunately anybody um want to voice any thoughts or opinions juan yeah i think um i think that's an excellent um suggestion that you made being under harassment it's very helpful if you can report it to other people even if the courts can't issue restraining orders the fact that other people know that this is happening is important also there is a personnel all of us are volunteers and the town of arlington or probably the state has um regulations about harassment of people protected classes which is a very large think i do mine on age number of categories but um so i think reporting it to someone like the chair of the board right away is very important and then see where it goes from there um but uh keeping it to oneself um it just um causes the harasser i would say they could there they can meet their objectives because it's very painful so anyway that's my thought about that i like the idea of reporting it to others anybody else the great recommendation juan and i believe it's it is the right thing to do if anybody is getting harassed by anybody they should report it immediately to either the chair or to our attorney no matter what the situation is so i think it's it's fair and i think it's the right thing to do okay so um unless anybody else any other comments all right let's move on to number 16 uh capital improvement plan revision um boiler replacement at chest nut manna jack you're on mute so about a year ago there was a fire at chest nut manor um in the fire prevention devices that they flooded out the boilers in the basement at chest nut manor our maintenance staff were able to work with the manufacturer to get one of the boilers up and running and we've been fighting with the insurance company since that time we've finally gotten to an agreement with the insurance company related to partial payment for the boiler they won't replace the one we've got to got to a working state but they will replace the one that's completely unoperational so at this point i'm looking to do a revision to our capital improvement plan so that we can fund that additional boiler and and get get this resolved so that we can ensure that the boilers are up and running over chest nut manor and do we need a vote for that yep that's the cost jack what's the cost total cost is uh 49,902 and the insurance company is going to give us 19,900 and 900 and some and then change okay and how long will it take to do we're we're hoping now that we're moving through this and we get the hd approval for the revision uh that we'll be able to get the project done within i mean as soon as possible we have we've been able to get the um the waivers for the state for the procurement policy process and everything that we need to because it's an emergency so we're we're really hoping as soon as possible whether it's within next week's month um but it's it's i'm hoping you know is and do we know do we know if the product is in is it available yes the product is available so so do we have a motion for number 16 comos that's right we have a second a second so we have it moved by next by gah all in favor gah yes pierrella yes johann yes nick yes brine's yes uh let's see an anonymous vote now we moved to number 17 uh approval the proposed change orders requests um one two for the emergency split system at windlow towers jack so as we've seen some of the other projects that we've been working with there were some unforeseen conditions that required us to find a new route for them to work um to uh for some of the different work that they're going to need to install in the office and so they had to to add some additional Bateman and some other drilling and other types of patchwork and some of the other items that are indicated in here um so in order to to pay for that cost that's what this this change order is for self-explanatory anybody have any questions if not do we have a motion i have a motion to approve the proposed change order for the air condition and split system project at windslow towers do we have a second i second oh we also there it goes move by johann so moved by pierrella second by johann roll call for number 17 gah yes pierrella yes johann yes and nick yes brine's yes we moved on number 18 approval is to get a final completion for the balcony resurfacing project that chest and uh the project that at chest at manor has been completed the architect has signed off on it um we've worked with our maintenance staff will uh chris pockridge and ruly demers have have looked at it and worked with them as well as the state and it's been determined that it is time uh to sign off on the certificate of final completion great um do we have a motion for that a motion to approve the certificate of final completion for the back balcony resurfacing project at chest not manor and a second second so we moved by pierrella second by gah all in favor gah yes pierrella yes johann yes nick yes and brine's yes that moves on to number 19 approval of certificate of final completion for the building exterior renovations at drake and this is the the same thing just for the exterior renovations at the drake village cottages that um took place you know primarily over the summer do we have a motion for this one i move to approve final completion for the exterior renovations at drake village i second that so we have moved by gah and second by pierrella all in favor gah yes pierrella yes johann yes nick yes that moves to number 20 um approval of submission of sustainability grant from the ad for the energy efficient room materials for the housing building yeah and yeah exactly how what you said we'll be applying for money to cover the cost of a white roof um which will you know be in line with the sustainability grant funding through dhcd and also provide us a better product that will provide energy efficiency and you know it'll be better for um be the the right option for this project so is that going to be the first one that we have for the arlington housing authority like the first one in any of the properties i i believe so um to my knowledge this is the one at um where's it being done again at the house or building this is that one of like the older roof buildings or i think it's it's one of the older roof buildings but it's now in this time period where this funding is available uh for some of these different types of um initiatives that the state's trying to do so this you know we we have replaced other roofs by you know maybe that funding wasn't available at that time so do any other questions on that for um number 20 i motion to approve the submission of sustainability grant from dhcd for energy efficient air source heat pumps no sorry um roof material 20 the roof replace the bottom of the house or building second by i'll second what you said the second time so we have moved by fiorella second by nick all in favor gaff yes fiorella yes yes nick uh yes and brian is a yes now we moved to number 21 approval of submission of sustainability grant from the dhcd for energy efficient air source heat pumps for winslow towers so um so the reason for this sustainability grant application is i'm seeking out all the different means in which we can try to cover the cost for the ac project and not have to utilize some of the funding that rich had rich conlon had mentioned during his his portion tonight where he indicated some of the funding was going to be coming from our operating reserves and budget so i'm seeking out all these different types of means in which i can try to you know either reduce or eliminate that need for some of that some of that money so i reached out to greg abbey from dhcd who does the sustainability initiatives and he indicated that the s was heat pump component of this project would likely be eligible so i'm going to apply and hopefully get some funding from them we're also looking into some other options related to abatement abatement um and that that hopefully will also help with reducing the cost that's awesome sorry go ahead fiorella i motion to approve the submission of sustainability grant from the dhcd for energy efficient air source heat pumps for winslow towers ac project my second second oh join the second so we have a move by fiorella second by joanne all in favor for number 21 ghar ghar yes fiorella yes to an yes nick yes we moved to the approval of the minutes number 22 approval of regular minute meetings of 12 15 21 any questions revisions if none do we have a motion to approve i move to approve the rate regular meeting minutes of 12 15 21 so we have a motion by nick second by fiorella um for number 22 um all in favor ghar yes fiorella yes swan yes nick yes now we moved to 23 approval of the special meeting special meeting for jack nagle uh minutes on 12 22 2021 i motion to approve special meeting minutes of 12 22 2021 i second second so we have a move by fiorella second by ghar all in favor ghar yes fiorella yes to an yes nick yes we go to number 24 appointments lto's we do not have many people on the on the on the call with us here tonight um i see um jen hernia this is his own call so let's go to jen let jen in um and we're waiting for jen to join us for our policy if any any folks on the call to bring up anything you've got to send us a chat just hit the chat give us your name address in the subject met he'd like to talk about um where we're going through the lto president so jen do you have anything to offer i i do thanks brian um can you guys hear me yep we got you now all right fantastic um first i want to just thank you guys for the gift cards for all of our residents it's a holiday that was very much appreciated by everyone um and we'd be happy to work with um the housing authority board to maybe come up with a how-to guide for the um for the grievance process if you guys would be willing to do that just to maybe simplify it for the residents before um sending it out you're open to that idea it'd be great also to know the languages i think um have a better idea on that too yeah that sounds great fiorella we have we definitely have that information so um that might make it easier for all the residents elderly included um that we could pass out the same maybe same guide to the residents and just simplify the the language and the verbiage and maybe the steps that they need to take copy that jen what what right yes i do i do actually i've already i looked over it um relatively quickly i'm just getting over being ill so um a little behind but um yeah i did look over it look it over and it looked it looked fine to me um i will do so again but i just think that maybe if we could just work together and get a guide for everybody then we maybe would kind of have less questions coming in from all over the place and maybe it'd be helpful maybe um maybe you could work with jack and in typing up a you know like you said a simple uh yeah you know kind of like just a little quick how-to guide that you know simplifies everything i mean i would also include the the the verbiage proper proper policy but just um and then we have the different a few different languages it doesn't have to be in too many um because we kind of figured out the languages that need um translations and the ones that don't good okay um so yeah i'm definitely happy to work with anyone on doing that um yep as far as the k them masks um how they how did you guys plan on distributing them i don't know i was on another meeting as well as this one so i don't know if i missed it the distribution plan the initial plan right now uh jenice we're going to be um packaging them into um i'll have to check with um with roley again how how many he was going to do a smaller amount for the senior housing um residents and then a maybe 10 10 masks per household uh for the for the family residents and it would be putting them through the mail slots yeah so we um we were lucky we got um last month joanne um was kind enough to work with laura's sewing company and got us masks for the um for our residents down here and um so what we did was um we put we've stapled them together per unit so that um you know at least it would cover everybody in the unit that the children would get the children ones the adult we get the adult ones um just to make it easier for distribution you know when we went around rather than have to pull one mask you know two masks three masks per per unit as we were walking around so if you guys need any help with that or the distribution we're more than happy to do that too so we've already been there and done that no perfect i'll um i'll touch base for roley tomorrow um i didn't even think about the children's masks so we'll see if we did end up getting a lot at any from the state and you know we may end up you know taking you up on that offer at least work and we do to figure out the best way to distribute yeah it was pretty easy just um you know stapling them together per household and then we we used a building map and put them together that way so that um it was unit by unit and like separated by building perfect so it actually worked pretty pretty efficiently it was pretty easy as far as distributing um and then um so the four tests four free tests um that we had um emailed out to all of our residents and um the residents that were aware of that don't get email um i'll go and speak with them personally there's not too many of them but um and help them sign up if they you know if they don't have online access or use email um that i would go to the those units and see if i could help them get the masks into their houses um and i think let's see um if when you guys have a minute if you jack if you could send me the the budgets and the stuff that was approved tonight i'd appreciate that just so i could go through it and um so that we have it on file here i think typically or or last year at least i'll talk with rich and uh john greco but i think we have to wait for the state to approve it um yeah that's fine and then it just just so because they made it my ever vision so just to make sure that it is yeah whenever whenever it's feasible and whenever it's okay to send it to us i'd appreciate that jack didn't we put that on our website too yes uh last year so we'll make sure to do that again as well okay but i would one other one other question um about the landscape pilot um that was for winslow is that correct that uh we're we're looking into into starting with winslow i know last year we had been able to use um for our spring cleanup and i think maybe one other time that i've been ought to be mayor so we're very interested in considering that as well or at least you know doing it and maybe once or twice a year um to to provide the maintenance staff that attack of additional assistance okay um yeah because the last the last no storm i mean i know one of our maintenance guys was out but um we i it was i felt so bad for joe and um did a great job because he was a one-man pretty much a one-man party i mean i know roley came down also and stuff with the truck but you know we have a huge property and you guys know how spread out it is i think maybe next time if if somebody's out or even if somebody's not if there's ever a guy that you could spare for even a couple hours to help down here i mean it's just so everything's so spread out and once they go through one time i mean it's it's either covered again or the ices fall you know frozen over and they have to go back through and it's it's really it's a lot of work for them did we only jack did we only have one person doing snow removal down there on foot yeah i'd have to check with the maintenance staff with um the director maintenance and we did we did because our other maintenance guy was out he was out sick um but i but i do know that like jen indicated they would be sending another truck around for the plowing and that at anatomy man there is a a bobcat set up with this big snow snow plow lower on it yeah but i mean it's unfortunately james was out so we only there was no one else saw anybody but joe like on foot and on the general we should have another person over here during snow storms because it is kind of always james and joe i think in general just like in general with the amount of maintenance that goes on in this area we should have another person over here right i agree and like it was only joe this past time i didn't know that yeah christ is so for everybody uh chris the package is online so he's hearing this so yeah great you can jack and get this one out yeah it's a big place and there's a lot of work there so i think it makes you have a foreman in this area by any chance is that joe or do we have no foreman over here because i know there's three foremen right there's there's two foremen there's two oh i mean really was i saw i i saw roley down here with the truck helping with lots when he was here yeah and you know why don't we bring this up um you can bring it up uh jen as well as the other presidents although we don't have anybody else on the line here but um we'll talk about the maintenance meeting next yeah definitely that's no and i do appreciate the suggestions and you know we'll take your feedback and i'll talk to chris potridge and roley and look into it but um i do want to say that the maintenance staff did an excellent job of keeping up with the snow at the last storm and i have no reason to think that you know they weren't able to um to complete the mission yeah yeah great anything else um no we can leave it at that for now so i think the most important thing is you're going to work with jack and and and do a little summary on this grievance yep absolutely your own words so that we can wear the jack we ultimately printed in a brochure format or something and then determine what language is just for my curiosity jen how many languages do you did you identify down there that um consider do you know i haven't i haven't in my other phone to be honest with you i can email that to you because my other phone is in the other yeah definitely email to jack yeah definitely email to jack and and copy the whole board i mean i think we're all i'm just curious you know i know it's definitely something jen what is that honey napal uh there's 26 there's 26 last count there was 26 napali units um and yeah and that um they are definitely one of the um languages that would be beneficial to being translated no have you identified like a leader in all the groupings of languages so for instance pretty much yeah oh good and that press speaks good english or interprets good english um yeah i found it's either um that or some of the older children um yeah yeah um and so we we've been talking as as the tenant organization as as utilizing the the children like the high school kids um you know with maybe some of our memo distribution and whatnot um and you know like you've asked we identified definitely some people that could act as translators so yeah that's great i think jack you might want to discuss that at length in the president's meeting because and come up with a master list for you and the staff um on who could these potential interpreters be if you had some emergent issue arise or some issue you know we have an interpreter service um as a housing authority uh our states have access to that so they if a staff member does need to talk to a resident they can call the interpreter service which is available at all times if we need documents interpretive we have the service for that um as well as if we need documents translated we can do that as well and and they actually provide service so if we did end up in a hearing or some type of situation where we were having a meeting with a large number of residents we could if they need if they need a rise we could have an interpreter on site yeah that's good that good good yeah it's good it's good here for us too because we you know with the residents because if we have to go speak to one of them the you know just door to door or something um yeah bring one of the kids or one of the other residents it's good excellent excellent all right thank you Jen oh yeah i'm sorry brian one more thing um we have an ein number um and we who do i get that to jack the for the um and the go ahead get that to sandy bank bank and tax i do the bank information you have taught the sandy melanson okay you got it thank you um i don't see any other presidents on the line um do you see any of the other presidents i don't seem to be able to sign the line and i see one um jack you could you could deal with that it's about the security cameras did you see that i did did you want me to um you know just you can take care of make sure they're on and so forth that's all that's what the comment is yeah i mean i could so it's um so yeah she she mentioned that we're in the process of upgrading the uh security cameras down there they have been um they some of them have not i don't want to get into the into the intricacies of what works and what doesn't just for uh security purposes but it is something that we're addressing based off of some of which is good all right seeing no other chats uh no other requests um any the only last thing i want to say that we did not put on the agenda is just uh our thanks and appreciation to roley and the entire staff who helped distribute all the food um during the christmas time um it was i think i might have texted our pictures of i was up at drake um drake mariana drake coordinated a massive group of volunteers um they had to be 30 of them and uh young high school students and parents uh it was a massive operation it was kind of comical to watch and it went flawless and so i would just offer our thanks to roley and the entire staff i don't mean to single out roley but but the entire staff uh that was it was a great uh great coordinated effect um and chris who coordinated the monotony manner i mean it's it's it's fast it's furious it was a little difficult this year because of the confusion and turning in the flyers some went to the boxes some went to the presidents and hopefully next year we can author part and we don't have to do it again so let's hope for it was it was a degustino's again right yeah it was it was dag he did a great job uh he was i mean i had to email every single day up to december 24th because we had changes every single day kind of comical you know between the blueberry and the apple pies and somebody didn't want sauce and the pasta and i mean sam he's going to heaven for all this stuff it's kind of comical but so thanks thanks sam yeah anybody have any other questions starts okay so we're going to wait um for our credit card policy to come out guys we'll get it out and we'll bring it on next next month's agenda also next month's agenda we'll put down the updated policy and procedure book that you all should take the time to read it it's being modernized jack's work and a lot of these projects here now to modernize everything it's and he's just doing them one at a time here so all right other than that stay warm folks we'll see you soon what i actually say so here we go if if there's any reason that the credit card would be needed before that can we do like an executive session for that or do we just have to wait until next month just incandescent what they'll do what they're doing i jack i assume you're putting it on your own credit card and we reimburse it or are you getting a check or what yeah we'll be able to figure it out in the interim um through a reimbursement process but i mean if there was an instance where like like where we did need it i mean i could always talk to brine about a special meeting but i don't i don't foresee that that's fine all right all right thank you folks we'll see you wait a minute we need emotional to a good point good point let's see that it's all that it's all the sun you go to the swimming pool what are you doing i don't want to lift the computer i haven't sure you know it's only 88 so i move to adjourn i second i second i feel all in favor guy and julian yes yeah yes and fiorella yes yes all right thanks folks we'll talk to everybody