 All right, we're gonna call to order the February 22nd meeting of the Capitola City Council. Can I have a roll call, please? Councilmember Clark here Councilmember Morgan here The minutes will reflect that council member Peterson is absent this evening Vice Mayor Brooks and Mayor Brown here. Please join us in the Pledge of Allegiance Pledge allegiance to the flag All right, do we have any additions or deletions to tonight's agenda? Okay, can we have a report on closed session? Good evening a closed session was had on the item on the agenda and no reportable actions taken We'll move on to additional materials. Did we receive any additional materials after the distribution of the agenda packet? Yes staff received additional materials for tonight's meeting So I've received 20 emails and one letter for item 8a Three emails for item 8b and one email for item 8c All of these materials have been provided to the City Council and made available for public review in the agenda packet. Thank you We'll move on to oral communications by members of the public This is for the public to address the council on any items not on tonight's agenda You'll have three minutes. Please state your name if you would like it recorded correctly in the minutes Hi, welcome Hi, my name is Guaran Klapecci. I'm an army vet Today around 3 o 1 p.m. I made a call to the CPD because I saw broken beer bottles by the CVS Across McDonald's. I didn't know who that who did that But I want to remind authorities here in Capitola that consumption of alcohol is prohibited in open public You have to drink alcohol inside the Facility like a bar or a restaurant that you know, you cannot drink it outside in public That's all I want to say. Thank you very much. Well, bless you all. Take care I'm gonna try and say less Oz tonight folks Uh, hello, I am John who's stronger Santa Cruz We're a local nonprofit organization and we're very interested in the fact that our bus stops have so little shelter and very few benches We request that y'all direct staff to discuss with our group providing these missing benches like many municipalities have throughout the state of california and the country Uh, we of course would fund all of this and do the installation It would cost the city nothing but this only really works if we leave these on together sort of like what our capitol does When they build fences for seniors and up at deep o' hill So thank you. Please consider it Mayor city council, my name is Devin van der Schaaf and I am the development and marketing manager at accessible space incorporated Which is a national non-profit housing and service provider for very long long adults with fiscal disabilities based in san paul, minnesota ASI is the sponsor and developer of the dakota apartments not too far from here Which is a 21 unit accessible and affordable apartment community for adults with disabilities mobility impairments and traumatic brain injuries The dakota was built in the year 2000 and was the dream of one of our organization's closest friends A quadriplegic the late mike irka said a friend of mine Who fought for accessible and affordable housing opportunities for adults with disabilities? Mike was an avid jazz lover and named the dakota Again not far from here after his favorite jazz club that was frequented by the late artist prince Located my hometown of minneapolis, minnesota. I flew out here last night and quite honestly I don't know how any of you get any work done around here. It's it's amazing Compared to where I'm from at the dakota apartments reticence residents excuse me pay 30 percent of their gross adjusted monthly income for rent and rent will include so sewer trash and heat The units are 100 accessible and provide features such as lowered and roll under countertops pushpads All throughout the building and custom roll-in showers to meet the needs of people with physical disabilities At the dakota Our residents live in a dignified and barrier-free place to live allowing them to work in the community And of course stay out of nursing homes ASI has been working closely with adi hurley. He who I just met And the city and I wanted to personally thank you For taking the time and working towards, uh, you know a home application and taking the first step to make that happen You know the the funding would dramatically help the apartment community there Which which is aging? It was first built in the year 2000 and like many of our buildings at asi It is in need of costly renovations, which is a new eight track system sidewalks patios electrical systems and much more And unfortunately our building does not have the revenue to cover that itself So the home floods would go a long way to help preserve this very valuable resource here in the community Of capital. I also understand that you're considering a contract tonight for paul ashby to apply for the city california home fund Grant, so I don't want to take that off the consent agenda. I just want to make that clear And again, thank you for your time and consideration It means a great deal to our non-profit organization to have your support of our mission Which is to provide housing with care around the country Thanks a lot Thank you Hi, welcome Good evening Mayor brown and the city council. Um, thank you For the opportunity to speak real quick. Um, I just wanted to extend my gratitude for the meeting that The mayor I held last night with jamey jesca katie And also eric. Um, I thought it was a great meeting and I thought it really represented showed capitol in a positive light It was reassuring to hear about the process and the possibility of long-range planning and rebuilding The temporary for you know temporary solutions on for coastal access services From the community perspective, there are some clear points of consent That I thought we should um, hopefully get highlighted The business on the war hold a very dear part in the community. Um, and I'm quite sure we're all aware of that no one, um Questions and findings and regardings and the site conditions. I thought that was very apparent and it was a great hesitation that was made And that um, no one urged the city to rush to reopen the wharf. Um, I think that was um I was afraid that might be a comment that came forward like a rush rush rush And I heard everybody was all the comments were very positive about going through a process. Um, and um With the part of being in process Being positive, I thought every in the community was really looking forward to a positive outcome And working through both the temporary and long-term long-range planning Um, and I know you know for the council you guys have been through a lot for the last 14 months. Um As much as the city staff and it's just well noted and appreciative. Thank you Any further public comment? All right, saying none We will bring it back To staff and city council comments and we will start with staff I don't think we have any comments this evening. Okay City council any comments on this end? Yeah, go ahead. Yeah, I'd like to also Echo what mr. Jensen said it was awesome to see what the mayor was able to pull together It was definitely needed and uh appreciated by everybody that showed up Really appreciate it Yeah, I'll just say it was uh a great town hall last night really appreciative of all the community members that showed up The business owners think it was just the start of a long process that we're all going to be a part of together looking forward to that All right, uh, we'll move on to uh item seven. This is our consent agenda. It'll be enacted by one motion Um, there's no separate discussion Does anyone have any public comment on our consent agenda? Seeing none bring it back to council We can move the consent agenda I'll second it We have a motion in a second. Um, we don't need a roll call right because okay, so all in favor say aye. Aye Any opposed any abstentions motion carries unanimously Move on to item eight general government and public hearings eight a is our update on the war for resiliency and public access project Hand it over to jessica Here we are with this project again. We told austin gets joys of technology I'm sorry No worries. Yeah, sorry How do we get rid of it? Good evening mayor and council members. Um Update on the war for resiliency and public access project post our community meeting yesterday. Next slide, please If anyone needs a reminder, uh, the key project elements of the war for resiliency and public access project is to widen the, uh, Wharf to be more resilient fix some Deferred maintenance at a restroom ensure the worst long-time resilience and to do repairs from the january now december 2023 storms A kushman contracting has been on the job since september 2023 and is working diligently to complete this project within the calendar year slight So remaining scope of this project. I have widening on here But actually I was informed that the widening is completed today So that is one box to check off um Other remaining items in the scope is to address address the buildings which is the bulk of our conversation this evening But also to complete repairs to the head of the wharf Um, talk about the bathroom installation on the head of the wharf the portland loo items from the capitol of wharf improvement project and then other, um smaller items such as our signage project that we're getting off the ground We're placing plaques putting in the security gate and then addressing the Landing and floating docks next slide please. Um, so as reported two weeks ago when we were here at council The wharf house restaurant has some some fear structural Efficiencies and we had discussed how this project the uh, this building Needed to be demolished because it's an imminent safety hazard Next slide Well, we did not discuss in detail uh two weeks ago because we did not quite have all the assessment completed Was the boat and bait shop which also has severe structural Deficiencies that was assessed by myself and our building official But also has been confirmed to the port by an independent engineer next slide Here are our findings. Mr. Tim. Juan is in the audience this evening. I'd like to invite him up to go ahead and To these findings of these buildings Hello everyone. Welcome. Thank you for being here. Can everybody hear me? Okay, um So, yeah, my name is Tim one and I'm a registered uh civil engineer. I practice structural design um independently and uh, I've been involved With the city of capitol in terms of repair On the esplanade starting in the storms of 2008 and the more recent storms as well. So I've Got some experience as far as the wave action and damage and and trying to keep those structures Uh servitable and so that I was asked to evaluate the boat and bait shop and take a general look at the structures out there on the wharf and uh On the way out there, I'll notice that the wharf is coming together really well. It's looking great and uh, that's an important element For any structure you have on it is to have a good wharf supporting it um and upon looking at the Structures they're 40 years old roughly And they've stood the test of time, but they've been exposed and and battered and in my opinion They've reached the extent of their service life What it would take to repair them? um Would be more costly and cumbersome and I think you'd be left with an inferior product at the end of the day versus uh, just going ahead and moving forward and Getting having better access to continue the repair on the wharf and starting a better structure on top of that wharf Any questions? Any questions at this point in the presentation? Or do I want to wait until you end? Okay, we'll wait until you end. Thank you so much. Okay Um, so as you know yesterday, we had a town hall that was very heavily attended Some of the main takeaways from that town hall was really the support of the businesses and encouraging their tendency out on the wharf um And also questions regarding the demolition of the buildings and the financial capability and Disposition and implication so we're going to get into that here in the next few slides side please So one of the big questions that came up prior to the meeting But also at the meeting was what is the chances that we can preserve these buildings where they are now in the same structures? And really that isn't feasible. Um, they would need extensive repairs Obviously the inside one wall of the wharf house is completely collapsed the boat and bait shop to do that repair would to be To lift the building and then work under the building and that's just not really While it's feasible, it's not practical And when we do that we'd have to address a bunch of compliance issues There's hazardous materials concerns out there and it's not really practical and also to mr. Juan's point It's not really financially Reasonable as well. Next slide, please Um, so what the demolition process involved is actually quite complicated due to the age of the buildings and then also where they are located So the first step of the demolition process would be to remove the content We're working with both of the tenants on this For the wharf house. It's not really safe to go in that building So we're working on getting a third party to retrieve those items for the wharf house And then we're facilitating boat and baits content removal this weekend They are hazmat challenges that we have to deal with with the demolition process There is a plan wobbles cabinet. There's also asbestos in the flooring material That needs to be abated before you can take the building down This demolition would be taking place under emergency permits because they are significant hazards right now We're not really able to use Typical demolition processes because it's not on land. It's on the wharf that has weight limitations It's a really heavy reliance on manual labor over mechanical labor To really avoid the debris entering into the ocean and then also the building collapsing because we can't really We can shore it up, but not as well as you could if it were on land Um, lastly, it's more complicated by the debris management because that debris has to get all the way down the wharf And something light enough where it's not going to you know damage our Brand new decking and then get into smaller dumpsters that then need to be picked up out of a narrow alley So while it's demo when we say demo, it's really encompassing all of these different steps in the demolition process Next slide, please So there's a few different approaches we can get here there with this With this project the first recommended approach by staff is to do this within the resiliency project So we're currently obtaining emergency permits We can do that because we attend on doing this in the short term if you wait longer You can't get you have to get regular permits Um, the idea would be to initiate a change order with kushman. They are on site They are mobilized. They have the equipment and the skills to do this type of work Um, they would execute the demolition of the buildings demolition being all those steps We just discussed and it'd be in line with the resiliency project So they would able to keep going forward with other items already in their scope of work While they're doing this demolition And then up upon completion of the demolition and repair they can resume The full work and complete the overall resiliency project And the uh estimate needed time for that would be an additional six to eight weeks to the total Resiliency project next slide So an alternative approach would be engage with another contractor with the resiliency project and this also has many steps I can definitely go over these in more detail if you'd like but just briefly it would really Cease kushman's work which would incur costs. Um, we uh owe kushman per our contract any delay We have in their work. We owe the money which makes sense, right? They still have their overhead We would have to obtain new bids and that would to cover all of the things That was included in that list for demolition And then kushman would also be obligated to complete work so that that contractor has access out to the buildings So that would be also be at a cost kushman would also be on the hook for Continuing to implement their environmental compliance, which we have with multiple permits on this project. Which is also at a cost We would then demo the buildings Again, the resiliency project would be on hold Then kushman would come back through the pairs under the buildings and then resume the project after that demolition Next slide The third and least attractive approach Would be to defer the demolition to the end of the project And really what that does is gives us an incomplete resiliency project Because we would not be able to get to the head of the wharf or the end of the wharf Because that wharf house building is dangerous to work around so they would have to stop the project short of the wharf house restaurant So What kushman would need to do is shore up that building as much as they could so it's not as much of immediate hazard And then partial completion of the project They would demobilize we would close out our contract with kushman And then we'd need new engineered plans new permits because it's no longer really considered an emergency because we short up the building Take it out to bed and then mobilize a whole new contractor with a new contract and then work under our new permit conditions And just as a reminder When we originally permitted this project way back before january 2023 We were limited to work after the summer season So it's likely that we wouldn't be able to do this work until october if we went this route Next slide, please Other parts of the wharf that need to be completed are ahead of wharf repairs We had damage in january again in december We had always planned on replacing all of the decking But there are additional piles and structural elements that were damaged in both the january and december storms Also, the landing which is like the connection to the floating dock back up to the wharf has deteriorated significantly, which necessitates Uh significant repair Next slide, please Um other items that need to be or that are in uh kushman scup right now is the installation of the portland loo This is a small single user restroom out on the head of the wharf It was meant to be in between the two buildings assuming we demo these two buildings They would be it would be a floating restroom Um, there's a potential to get a credit for this if we do not install it It would not be the full credit or the bid item just because it's more or less a restocking fee from the manufacturer um And also there's a consideration that there was an importance of providing these facilities throughout the messaging of this project and it was supported by dedicated funding which we can repurpose elsewhere But it is something that the community considered significant in the project Next slide, please Um other items to be completed are all those items in the capital wharf enhancement project That project specifics are scheduled for consideration by planning commission in march Um staff proposes integrating the electrical and furniture components into the kushman contract because those are things that they Types of work that they are already contracted to do that's included in the change order proposed for For your consideration this night other elements of that project such as artistic elements and the fish station are really under separate development in our part of this conversation this evening Additional efforts as I said before we have a grant I'm not sure that we've talked about this in a council But we did get a grant from the marine sanctuary foundation for educational signage So we're starting that project and then also plaque replacement floating dock the security gate that has been fabricated All those things still need to be completed by kushman and prior to the end of this project Next slide, please So the money This is our proposed change order I wanted to take it from the very beginning that we started off way below our estimated budget of 8.9 million dollars So with these projects, it's very common to have change orders Especially considering we had storm damage that from january that was evaluated But you can't fully evaluate until you take the decking off So the first three change orders were not anything out of the ordinary for a project of the size of the scope The fourth change order was for the storm damage from december of 2023 So our current contract standard 8.3 million dollars The proposed change order for this evening Includes the cweb elements that we spoke about the demo of the buildings the repair work under the buildings to have A more stable wharf for both while there are no buildings there and whatever is redeveloped may or may not be redeveloped on top of it And then the finishing up of the head of the wharf repair So this comes up to about a 1.3 million dollars to bring the contract for kushman up to 10 227 I will say that that number between the 10 million and the 8 million dollar figure is about a 15 percent increase Which is pretty typical for a capital improvement project So it's not out of line of What you would expect for a project of this size slight please So our project budget um as you may call we have several grants both the state and federal government our measure f funds our insurance funds See what fund raising So our total project funding is 9.3 and then considering The proposed change order and then the cweb items that are non kushman related Our project costs are estimated at 10.5 million dollars for a 1.3 million dollar project deficit next slide Luckily, we received some news today from the state government That our 500 thousand dollars being held by state parks is going to come through and we've already put in all of our paperwork for that to happen so That will be a relief on the budget. Also, there's the potential for that restroom credit of two to three hundred thousand dollars But 200 000 is here as a conservative estimate Next slide, please So this is just a kind of a summary of what we talked about with our demolition options of the pros and cons Perhaps something to refer back to as you all are deliberating Next slide, please Other decisions for this evening are the portland lou Uh installation determination Um after that we still anticipate to complete this project in fall of 2023 assuming that we can Move forward with the demolition process of these buildings And then there will also be a future visiting visioning and public process for what will go on at the wharf after this project is completed Next slide, please There was also a question brought up about our local coastal plan and what needs to be out there and what can be out on the wharf In the future This is not my area of expertise. If you have questions, katie is up in the front row to answer them for you Next slide, please Uh, so this is the recommendation of the staff report. Um the amount for the budget amendment was edited to um include that money from the I'm from the state parks So with that I am happy to answer any questions you have All right. Thank you questions. We'll start at this end. Oh, yeah Thank you for the presentation jessica and um for your work so far. This has been a lot of Just a lot of work. So thank you first and foremost for your expertise. Um, so the million dollar question um, I was quickly Crunching some numbers and from what I understand every day the um The company does not work is about 17 000 dollars. Correct. As their covering costs. Yes. Okay, so Have we gone out to bid or gone out and um For any other people to come and break down? This sounds really loud. Is this loud? Um Um Have we gone out to bid to see if we can get another quote? So um rather than the million dollars We have asked for two other quotes one of the opera so and they were both quotes from people Or from outfits that bid the santa cruise wharf demolition of the miramar in the past. I want to say you're 18 months So one of them has been pretty non responsive, which is not what you want The other one um did respond but kind of as I outlined in one of the previous slides There's a lot of costs that are kind of fixed costs related to kushman giving them the ability to even be out there and do that work So really the difference in cost there is like less than 100 000 dollars Yeah, I mean when I crunch the numbers i'm looking at we need a bit to come in around 500 000 dollars Or less because of the money we're going to lose For each day that kushman isn't working. Is that correct? Yes about it. Um and It's still a lot of money though When do you think we could get those additional quotes by? So the outfits that do this this type of work are really limited and we received one um the second one If we really push them we could receive a response within the next week or two But I will say that both I and the kushman contracting have been Trying to contact them and while they have responded saying yes, we received your email They have not Decided to come out to the public project site Okay, um, and i'm just gonna only press because I know this is questions from our community about Are there any is there anyone else that we could reach out to a 500 000 deficit that we're still looking at as a significant amount of money And so i'm just curious if there's anyone other than the santa cruz wharf folks that could possibly bid the project To our knowledge not locally santa cruz wharf did publicly bid that project the One that responded was they're a little better and they only received two. Okay, so the two outfits we've contacted. Okay Um, okay, those are all my questions for right now. Thank you yeah, um well, thank you obviously, um, I guess, uh What has there been any input about the restroom at the end of the wharf like from last night or anything from the community Of like the importance of having it or i'm just trying to weigh out that 200. Okay Not at the meeting last night. Okay Okay, and then my other question was event. So thank you A couple questions we can start with the the portland lou How much will we be losing to get that 200 000 back? Um, so on the low end about a hundred thousand dollars Yes, and it seems like no matter what we but in the long term we're going to have to have a bathroom down there Sometimes so it might make more sense to have it put in We have it while we're doing it and uh I thought that would losing another hundred thousand. That's already being over 500 000 That's what my thought on the portland lou and the second one is uh A demolition of the buildings How soon does that have to be done? I mean do we have time to wait for Looking for another bid or is it going to be something that has to be done the next couple weeks? So there's two parts because there's two buildings, right to that question The wharf house is really a hazard like it if we don't go and demo it We need to go and shore it up whatever cost that's going to be so it doesn't fall into the ocean And it's not really harmful to anyone who might be around the base at the wharf in the water or the workers out there with kushman the Boat and bait shop is closer to where kushman is working So we could wait on that but chances are by the time kushman will continue with our project So they will have passed the boat and bait shop and have to come back and redo that redo that work so They are approximately two weeks away from being at the base of that building So if we did look for another bid we'd have to do within the next two weeks Yes, and I will also say that you also Get the bid but then you have to line up all the contractors right and get into their scheduling And so that it's not just the two weeks you get the bid and they'll be there the next day obviously like it's all There's a lot of scheduling that also goes into that Yeah, and then lastly i'm not an expert on demolition, but it sure seems like a lot of money for a million dollars Have they showed us why it's going to cost that much? Yes, and we can pull up that sliding in if you would like but it really involves not it's abatement of hazardous materials It's removal of a lot of the personal property Particularly in the wharf house and then it's the fact of where it's located makes it really difficult To one just to keep all of that debris out of the ocean And then also take it all the way down the wharf With load constraints and then put it in the dumpsters and then have the dumpsters picked up from the narrow alley And that obviously is more frequently than you would if you just had a like giant site like land site Thank you Yeah, I I was just thinking about one more question about the incentive of Removing the boat and bay even sooner with kushman. I think you might have mentioned it here or maybe I heard it last night um about underneath And them fixing kushman replacing some of those some of that What are they called the boards the pylons on the boards under underneath? Is that an additional cost that we're not seeing up here with the 500 000? No, that is in there. That is in there that extra work under the buildings Um, is that part of the million or is that part of I can't I don't see the slide I don't know if you want to go back Austin Is definitely part of the change order calculation, but I think we did break it out in the Oh, there it is. I'm sorry. Yeah So it is point. Okay I see it. Okay. Thank you All right, I just had a couple questions. Um, can you talk about Forgive me. I think this is education for myself, but for anyone else who may not be aware What does it mean to shore up a building? So it means to keep it from collapsing. Oh, what is that one tail? Sure. You have to do that from the outside so Actually, I think mr. Ron can probably if you want like actual details, but um Basically, you need a bigger footprint than the building is and then you Actually, if you if you don't mind Hello again So shoring it up What you would need to do is make sure that it's safe to work around and so to be Probably a series of braces or other means of holding up any walls or anything else To try to work around there safely How that would be done, you know, it takes some time to figure out exactly what it would be But the term shoring up basically just means keep it held up where nobody's going to get harmed by it Okay, and you said that involves a big Footprint that would prevent us from being able to even get to the end of the war Well, I would so in terms of how you might attempt to brace it Maybe you would attempt to brace it from the inside. There's different ways of doing it But as you start thinking about what you're up against here There's time And the fact that you want to get this wharf rebuilt and get it is solid as you can make it And so the any savings or any time that you might have by taking time to figure out all these different things could cost you in a long run and that you know, shoring that up to do sort of a minimal job to make your way to the end of it and in my opinion is That would be where I would say it's worth paying for the demolition and again, she's addressed the nuances of getting contractors But I mean I'm involved in building and see how difficult it is To get people to show up and the time that it takes and the delays that you might be Looking at whereas you have a Contract that's on site right now And that you know, you certainly want to look at any potential savings of having them mobilized versus You know telling them to sit back while you wait for somebody else to mobilize and get in the way of the guys doing the work Okay, beyond your question about shoring, but you know, I appreciate that. Thank you There was a talk about the bathroom being supported by dedicated funding. Is that city funding or see what funding? No, that's actually part of the HUD funding Oh, okay. Good. So we have had a conversation with them about that can be allocated else. Okay. Perfect. Good. Good Um, there we received an email about how some of the C web funded Editions will be installed by kushman, but the rest of them weren't included and so my understanding is that that doesn't mean they won't be included They're just won't be installed by kushman. Can you speak to that? Correct? So there's um, two of the more significant parts of that project are artists For the entryway and then also if you might recall these bronze fish, they'll be in later to the wharf Those are completely separate. Those have different artist contracts. Those are being developed under other public outreach efforts And so yes, those are have dedicated funding and they're moving forward just separately from this main resiliency project Okay, and then um, how long does a demolition usually take? one building Good question. So the quote that I got from kushman was six weeks to two months for both for both For both, but they were also going to do them at the same time. So if you to do one building I would guess would be at least six weeks. Sure. Okay. So so if it if we were Full speed ahead they they saw no problems. They could get both buildings down in six weeks If it takes longer for i'm sorry six to eight six to eight. Yes. Yes. Yes. Yes. Okay. Um Okay I think those are all my questions for now any additional questions before we go to public comment Okay, all right We will open this item up for public comment if there's any member of the public that would like to address The council on this item now is the time Hello, welcome Thank you. Uh, jerry jensen. Um, and just um And just regarding the cost of the million dollar change order. I think if we highlight, um At just the direct cost of doing the demolition Looking at that number and talking to other local contractors in the area and, um understanding what the nuances of the wharf and What the hazardous waste of stuff? I personally feel and this is just as a community member that number is excessive And I would strongly encourage that we have a secondary number just so that as we all look at that number and say It's a million dollars that we have a way to verify what that number really is. Um, I know, um, You know, there's all the opportunities Of having remobilization simply that but I think being accountable to the community and having that excessive cost should probably be looked at Um, the second part of the change order that um, well, first of all, let me talk about the bathroom I'm I would just question I thought I was told that the bathroom was part of state funding It was like mandated it had to be a part of the approval process So maybe there's ways because the wharf was damaged that that bathroom could be removed and regarding the comments I have heard comments about that bathroom that it wasn't the most slightly bathrooms so if personally if it wasn't at the end of the wharf and Before it was going to be kind of let's say camouflaged by two buildings and now if there's not going to be any buildings I think that would really stand out like a sore thumb. So And then just my last comment just regarding The furniture and equipment items Um of the three hundred and thirteen thousand dollars I completely understand that there's some electrical part of that portion that might be for kushman But some of these items are just about strictly procurement So benches tables trash cans and also procurement of just the light fixtures And um, it might just be something another way of looking at if we're trying to look at when we have a five hundred thousand dollar deficit That there might be ways of procuring just at least the f&e items Of you know, like I said the benches and tables stuff that you really don't need a general contractor to procure those And also it might be a different way Those can be installed maybe at a later date and not by the contractor itself But I would be in completely agreement with the electrical and the infrastructure portion of that project being put in So that's all I have and I thank you very much for your time Thank you Additional public comment I feel like I'm um, this is kind of deja vu I was Among the hundreds of people who were here last night listening to What I thought were suggestions and comments from the public With the hopes of of saving those two structures or saving the saving the wharf house and saving the boat and bait portion It sounds now to I wish that you'd had this All this information last night for these hundreds of people to hear Because it sounds very much like this is already a fete accompli or it's a done deal And there definitely was not that impression last night. I think people came to speak out and explore options other than demolition costs questions about the local the local coastal plan about money and other alternatives Now tonight it's a totally different discussion. So this is it sounds like it's A dent deal and all those passionate public comments about How important these structures are and how important this wharf is and how important the ability to Have the boat and bait shop out there Seemed like it was all for naught. So I have to say I'm I'm frustrated and I'm disappointed and I'm speaking for Literally hundreds of people who were here last night speaking Thank you Thank you Hey guys, I'm John. I'm a capital resident Uh, so there's an uh, I gotta get that down My I have a question. Maybe you won't answer it It sounds like part of the money that this 1.3 million is additional funds being given to cwap Is this on top of the 250 000 that we gave to cwap in december? Or is this a part of that 250 000 we gave to cwap? and My other just piece of advice would be don't put cars on the wharf Whatever you do there. No world-class wharf In any coast really in europe in asia anywhere you go world-class wharfs that are real wealth creators for their communities And are beloved by citizens and visitors alike never have cars on them Thank you Any additional public comment? Okay, seeing none. We will bring this back to council I first want to address Many of the photos that you showed and the slides that you have tonight work from last night's presentation, correct? Correct all the slides that they inside and outsize or the building on the same Okay, and and I I want them I kind of want to address something because and then we'll I'll let this to go to council and I'll I'll save my comments for the end, but I feel like there Is kind of a bit of a choice that needs to be made that I think that we need to address this kind of elephant in the room is that there is the option to potentially quote-unquote save the buildings even though they're essentially unsavable um, and doing something along those lines will significantly Increase the amount of time before anyone who is running a business could potentially get back out onto the wharf and continue their business Is that correct? So if our intention is to save the buildings That's one intention, but if our intention is to support the businesses It's likely going to be at the expense of the buildings and I think we need to consider that Okay, uh comments. We'll start at this end And It's not really plausible to save the buildings We have to complete The structure of the wharf and it has to be sound and if we try to save the structures We're just putting a banding on it. So that's that's also one of the biggest reasons why we have to demolish the buildings I thought that was relayed last night. I thought it was relayed pretty well by staff and I and I believe that Yeah, I will speak to that. I think at the core of this big issue, um, obviously there's a lot of emotion and history and that's totally understandable um, but this project started as the wharf project and that is kind of in my mind What's in the forefront is to make this wharf as resilient and as strong as it can be to Hopefully not have to be up against these types of problems in the near future. Um, so that's why in my mind creating a more resilient wharf is becoming more important Even though these structures do hold dear in all of our hearts and memories and families and history it It's the the numbers the timing everything is sort of ringing true that we need to push forward and we need to make sure that moving forward we're doing it in a stabilized way and While I do hear the public and I did think that A lot of information was portrayed properly last night, but maybe not and and so I'm sorry if people are feeling like the wool was held over their eyes or anything like that. That's obviously not our intent That's why we held the meeting to begin with. Um, but those are just my thoughts on moving forward I want this project to get complete. I want us to have an open wharf You know within a year like that just sounds amazing. Um, and Yes, that's how I'm feeling. Thank you Yeah, I just want to echo that it was really clear last night what was presented to To the group and I was happy to see that the owners were sitting side and by side with our mayor And our staff who who've had a lot of conversations over the past few months or gosh year since the first storm Because it's been a hard go And we've had two Experts come in to assess those buildings Where there's not even a band-aid option. They are unsafe for anybody, especially that wharf house so I I've been lucky enough to talk to a lot of folks who have Built who built some of those buildings and have put a lot of love Who in our agreement that this is a band-aid option is not an option Especially from what they've observed and with these experts here on our staff and from the person that came in today So that's really important to share with the community. It's not safe for the public In addition to that I think moving forward is what can we envision After they are removed and what's next and that is Going to be an opportunity for our community to come forward and offer that input when we get there And when we can figure out how to get past this one million dollar question for tonight, but I I heard from Staff and from the community that they want to have a say In the development of what's to be on the wharf for those buildings and we most a hundred percent If i'm up here, we're all up here. We will make sure that happens. There's no doubt in my mind. So But we're not there yet and When we rebuild because we will we will have that opportunity and we will invite all of you there Um So but what's heavy what I still can't get over the million dollars I'm going to be honest as a council member. I believe that we have to do our due diligence in asking for Another person to come in and I know jessica. You said you've asked It would be really nice to have that Third option or something that we can see in writing to be transparent with the community too that we're doing our due diligence And how we're spending our money Like I said, I did the quick calculation that that's going to have to come in significantly lower for it to make sense to Put kushman on hold at 17 000 dollars a day So I'm hoping I'm praying that there's some magical like our community member said that there's some magical Person out there company out there who can do the job, right? It's not a contractor that's going to do the job though. It's professionals that need to come in I'm so I'm hoping and so My thought is how quickly can we get that information? Because I do not want that wharf house to fall into the ocean and we don't have time or nor do we want to spend the money to shore up the building um Could we do a closed set? I'm not a close as special meeting to Look at other options Separate from the kushman one million dollar bid. Yes. Oh for the answer. Yes I will say as described in this in the Presentation that there are fixed costs where kushman is involved in this So it's there's no getting away from kushman being involved with the demo work There's fixed costs to deal not only with pausing their project But also to do with like what work they have to do to get another contract out there and and I want to stress I trust our staff 100 percent I What I'm hoping for is to be proven wrong But I as a an elected need to ensure My job is to do the due diligence is to see up there and so our community can see That kushman's a million that other person's 1.2 million after kushman charges us and those other pieces and the third option is x y and z I think it's going to just help the community Understand where those dollars are going. Um, but I have full confidence in you and I want to be really clear about that Um Once I'd let so is that I I can move forward move on from that real quick because that bathroom that ugly bathroom When we rebuild Hopefully very soon when we get FEMA money, um, just planting out the seed for those FEMA people listening Could we build a bathroom into that into our rebuild? Yes, all the utilities will be capped at the end. You have it, right? They're still being run Okay, I will also say that restroom for that particular restroom was selected because they were in between two buildings And there was limited space when we had the building so to councilmember clark's point We will still have a bathroom. Hopefully with the rebuild and a prettier one The timing I think that's just another question. I think a lot of us are like this feels really fast We're tearing down we got to make decisions about being Rebuilding we're not there and I want to be clear to clear to the community about that But in addition to just our regular timeline So these will be demoed we have interested parties Of wanting to come back and do stuff when we reopen the business owners I'm speaking of I heard them last night that they're interested in coming back or at least one of them Um, which I'm interested in seeing that um When that happens though, all of this will align with our normal timeline. Are we still on Based off of the last storms on the same timeline of reopening the wharf so If we move forward with kushman doing the demo Yes, that will be done in the fall if we have if we do bring in another contractor That does delay the project and so I would say that would be closer to three to four months rather than the six to eight weeks I and so I guess I'll look at council. You know, I don't do you and you think you can get us the information by in like a week I would recommend by by like Tuesday. I don't I don't want to delay I'm my concern is for the business owners and And so I want to make sure that we continue this so that this project can get finished and they can find opportunities To to reopen a business I think we have one price right from one of the contractors We know who did the work on the sanikers were if the other one has been unresponsive So we can hold a special meeting on Tuesday and we can keep leaning on them But Yeah, and then we'll see the prices all three of them Hopefully the one that responded didn't give a price yet. They just said we got your email Or they gave us a price So the price that they provided to myself and kushman when you add in all of the work that kushman has to do Do we get them out there? The difference was less than a hundred thousand dollars for the cost of that work That doesn't consider the holding costs for kushman not doing their work while this work is going on And that's $17,000 a day at like two weeks is like close to $250,000. So technically it would be more Okay And then the other bid so far we haven't been able to get a response out of them So I just want to be clear. We can continue to beat on them and try But we may or may not have that by Tuesday And and I'll just stress to count so I just feel like this is My personal due diligence as an elected to be transparent to the community about the costs Because it's a lot of money and it brings us over over budget so It makes sense why it's more hundred percent and we're We're locked into the kushman contract anyways, but I would like to see a special meeting and see what comes out as of Tuesday doesn't slow us up too much We can still open in the fall if we're just up till Tuesday making a decision and the wharf house will not fall in the ocean That's a two-part question I cannot guarantee the wharf house will not fall into that. Okay um Okay, um, I want to go back to the c-web stuff. I'm a bit confused. I don't know if we can pull the slide up Because I heard comments from the the audience and I'm just Not tracking What I'm hearing the community members say is If kushman doesn't put down the benches, we save money if someone else does that Is that what I I'm hearing and do you think that's true So the c-web kushman construction 313 000 if they just did the electrical And things like not the benches. Is that a significant savings? Is it worth your time? I mean, it's also your time of renegotiating all those things So significant probably not I will say that while it is like something we can order benches We can order lighting or not lighting pictures, but we can order viewers that kind of thing They also have to be ordered. You have to like Schedule the delivery you have to store them somewhere you have to assemble them and you have to install them so that all comes at a cost that Probably is not the best use of funds in time of our crew And so that would be a separate contract that we would bid and that would definitely need to be a project that follows this resiliency project And I mean, I I think we're in our last meeting with c-web presented They were clear that once the money came to us that we were going to be able to complete this project that Council's discretion with some input from them And hearing from staff. This seems like the most pragmatic way approach to using the dollars at this time um For tonight, I guess my last point is if we move forward with see what kushman construction Repair work under the buildings and ahead of the war for a pair We can make that particular motion today and just table the building demolition to the special meeting on tuesday. Is that sound Right, so for what's on the agenda tonight? Yes, I just think that would result in a well Yes, it would result in an additional change order for kushman later because we could do this change order for those items But then with the demolition there would still be cost incurred with that either way either kushman does it or not And we'd do an additional change and it's just a few days. I guess that's just Unto say um, and then the bathroom we have to figure out Just not putting it out there would be my personal opinion or now Because I think there's other opportunities So Yeah, i'm done All right, um You know i'll share I do think it's important that we prove to our community that we're doing our due diligence by getting additional bids Um, but I really don't want to I don't really don't want to hold up the opportunity for our business owners to Work with the city and the community in finding ways to get some kind of temporary facility out there while we're continuing the long-term planning for facilities on the wharf and so I I Tuesday would be like as long as I want to push it. So if we can do a special meeting on Tuesday. I'm okay with that Um, and yeah, if we could just continue to try to get bids um My understanding is that there's only what two Contractors in the state that do this kind of work out on water too locally to look have okay for the santa crew That bid for similar work on the santa crew for okay, and how do we have any idea how many are in the state? No, sorry. Yeah. No, I I wouldn't expect you to I was just curious Okay, I also want to I just want to point out uh, and while I'm speaking. Sorry, Austin I was just about to ask you to hold up a slide Um, will you pull up that slide that had the next step summary slide? It was for for our deliberation in the meantime I really want to take a moment to point out that that grant that we got for the educational Signs that our vice mayor fought very hard to get that grant and credit is Is due in that regard That's the one okay. Um Yeah, okay I I am happy with moving forward With a special meeting on tuesday to further Consider any grants that were excuse me to further consider any bids that were received To additionally consider the bid that we have from kushman Um Council if you're okay with that I say let's just save all of this the rest of these items until tuesday as well the bathroom and the What was the third item? Is that it the bid in the bathroom? I will say the bathroom if you are leaning towards not installing that the sooner we let the manufacturer know Okay. Yeah, okay. Um All right, so then we'll start by Uh entertaining a motion then Oh city manager just one detail. I want the council to be aware of our public works director has a nether public meeting She is running for the cliff drive project that evening So you will be getting uh your city manager pretending to be a public works director that evening presenting the information to trust her ability to Between you other things to say Okay, um, so in that case I think that um, I would personally like to see a special meeting on tuesday um We understand from staff that they would like to hear from us on the bathrooms this evening Or at least that it would be best if they do so we will entertain a motion if anyone has a motion to be made Um, sure I also just want to add in closing that there is an opportunity for our community to give feedback right now on the kiosk that Mayor brown was just talking about The information is found on our website. I'm guessing and I'm circulating on social media where you can talk about educational materials Regarding the Monterey Bay sanctuary you'd like to see on the kiosk With that being said, I'd like to make a motion to Happily return the silver porta Oh porta porta lu porta lu to the manufacturer Do we need to include anything about continuing the other items next Tuesday or is that just direction to staff and we can Just vote on this one thing I will second that no, no, I'm sorry. I mean for this motion right now Do we need to make a motion to continue to to have a new meeting or because this the action the recommended action is on The bid and we're not taking action on the bid I think I think the direction is sufficient. Okay. Cool. Thank you. All right Did I hear a second? I will second. Okay. We have a motion and a second all in favor say aye Hi, any opposed any abstentions motion carries unanimously. Thank you. We will move on to item eight B bay avenue and hill street traffic safety update Hello again. Oh well austin gets the slides up for this one I will give the council a little bit of a reminder how we got here on this project So in september of 2023 staff brought options For improvements to the bay hill intersection. It was one of your counsel goes for the fiscal year On november 29th, we held a community meeting regarding this intersection And then we were directed by council to you all to form an ad hoc subcommittee of council member clark and council member Peterson and do directed outreach to the property owners of this corner and then also to the uh, Senior bay avenue senior housing. So over the past two months, we've gone out and done those things We have reconvened with the subcommittee and drafted recommendations for a, um Refined design for improvements to the bay hill intersection So to get into all of the details of this, uh, project, we have kim lee horn this evening Derek Wu and project mentor and they will be giving the presentation on what we've been up to Great. Hi, thank you. So Good evening, mayor members of the city council everybody intending tonight's meeting My name is Derek Wu and i'm a project engineer with the consulting firm kim lee horn Also in attendance with from kim lee horn is Frederick fenter We're here to present our traffic analysis for the proposed safety improvements at Bay avenue and hill street intersection next slide The primary objective of the project was to determine feasible quick build improvements at the bay hill intersection to improve Multimodal safety and operations the traffic analysis that kim lee horn and city staff conducted was to determine the following Gather community input and feedback through public outreach Utilize the existing travel lanes to provide crossing improvements for bikes and pedestrians Intense bike and pedestrian access and safety and visibility at the intersection And finally maintain a balance to provide acceptable vehicle traffic traffic operations through the corridor next slide So to address these goals and objectives, we will be presenting the existing conditions review the various traffic calming measures to improve the intersection Summarize the outcome of the public outreach conducted review the preferred quick build design alternatives And finally discuss the next steps and council direction next slide The slide is an overview map showing the project study area and existing conditions The bay hill intersection circled in red is currently an all-way stop controlled and provides direct access to the knob hill shopping center and the rispin pedestrian bridge crossing sokel creek other major intersections nearby include highway 1 ramps And the capitol of bay stop controlled intersection The intersections at crossroads loop center street oak street are stopped controlled On the minor approaches And also the bay avenue senior housing apartment complex is located nearby and there are many active residents that cross bay hill intersection on a daily basis Next slide In transportation engineering one of the primary metrics that is analyzed is what's called level of service So level of service is a term that describes the operating condition of an intersection using a ranking scale from a to f The level of service standard in the city along bay avenue is level service d Which represents conditions between stable traffic flow and complete vehicle congestion So level of service measures the average Intersection delay per vehicle and one important note is that level of service does is not a measurement of safety next slide So the existing intersection level of service along bay avenue is summarized here The level service results in orange is the morning am peak hour while the purple shows the level service during the pm peak The bay hill intersection is currently operating at level service c next slide So the existing lane geometry at the bay hill intersection consists of two travel lanes in each direction along bay avenue with a center left turn lane For the knob hill driveway, there are two inbound lanes and two outbound lanes And in the center of the road, there are two small raised medians that provide signage along the pedestrian crosswalk The multiple vehicle lanes at the intersection creates multiple turn conflicts that drivers bicyclists and pedestrians need to watch out for when crossing the intersection And at night and during peak traffic visibility to see all the potential conflicts is limited In addition, the crossing distance on bay avenue along is long and pedestrians are exposed to up to five lanes of vehicle traffic These challenges make it difficult to cross the intersection safely next slide In fact, the bay hill intersection currently has nine vehicle entry lanes and over Conflict points which is more than a typical stop controlled intersection The multiple vehicle lanes cause conflict points Between vehicles bikes and pedestrians crossing the intersection creates confusion of who has the right of way and who is next to cross And as a result, it costs a higher probability of accidents next slide So although the intersection currently operates at acceptable level of service for vehicle operations There have been several accidents over the years caused by unsafe driving behavior Between november 2017 and december 2023. There are approximately 12 total vehicle collisions that occurred at the bay hill intersection Three of the 12 accidents were pedestrian related injuries with the primary collision factor being cars failing to yield at the intersection Other primary collision factors include unsafe speeds and proper turns Not yielding to other cars on the road. Next slide So here's a graphic that shows where the different accidents took place at the bay hill intersection The three pedestrian accidents occurred at the crosswalk at bay hill So based on the collision data, there are potential safety concerns at this intersection The proposed improvements at bay hill being presented tonight aim to enhance bike and pedestrian safety And reduce vehicle speeds through traffic calming Next slide So one of the reasons why traffic calming is proposed is to enhance bike and ped access and say fee along bay avenue To achieve this reducing vehicle speeds is one of the main traffic calming goals and is a significant factor in roadway safety As vehicle speed increases the likelihood of a fatality during collision also increases As shown in this graphic the chance of pedestrian being killed from vehicle collision Significantly increases between 20 30 and 40 miles per hour as you can see in the red A pedestrian has a 10 chance of dying in a 20 mile power collision However, a pedestrian has an 80 chance of dying in a 40 mile power collision So to improve bike and pedestrian safety the proposed improvements aimed to calm traffic and reduce average vehicle speeds at the intersection Next slide So the proposed improvements for the intersection is to implement curb extensions and a road diet traffic calming measures These features convert some of the vehicle travel way into a cross section with fewer or narrower vehicle travel lanes The reduction in travel lanes are repurposed to allow space for additional pedestrian bicycle or transit improvements And the curb extension pushes the pedestrian refuge area into the street And these can either be permanently hard escaped or temporarily striped with ballers or planters Both the curb extension and the road diet Calming measures reduces vehicle speeds and shortens the crossing distance for pedestrians The sharper turn radius and narrow road forces vehicles to slow down which improves pedestrian safety site So this slide shows some examples of quick build then road diet curb extension improvements at a intersection using colored paints planters raised ballards compared to a traditional Hatcher striping pattern adding colored decorative design increases driver awareness is more aesthetically pleasing and creates more positive community input in reaction Next slide In addition to curb extensions separate striping and space to provide both bike and ped crossings would also improve visibility and access At the intersection the photo on the left is striping example It's in downtown san jose And the photo on the right is the current crosswalk striping by the capitol library at worth and clears Next slide So another way to improve visibility is upgrading the existing signs with flashing led lights These types of signs are solar or battery powered and the lights on the outside Order of the sign flashes out the day to alert drivers of upcoming traffic control It should be noted that in january the city Installed led flashing stop signs at this at the bay hill intersection slide So in the past few months Kimley horn and city staff conducted public outreach with the local community to gather Feedback on the intersection and propose quick build options For this project the design team held subcommittee meetings with several council members and held outreach meetings with the adjacent property owners On january 31st the design team also held a public workshop at the bay avenue senior housing community to make sure the project Can address the needs and concerns the active residents that live near and travel through this intersection City staff also communicated with representatives from the rtc elderly and disabled transportation advisory committee So from the various public outreach meetings summary of the general comments and feedback from the community are shown here The community is supportive of the quick build project and the various traffic calming measures to improve bike and pedestrian safety at the intersection The community supports a solution that does not significantly impede access to neighboring properties And the community supports a solution that does not significantly impact vehicle operations For these concerns the traffic analysis was conducted for the quick build options And also as a result the community is supportive in a reduction of vehicle operations to improve road safety for all users The final comment that was raised several times was a need to improve Existing streetlight conditions along bay avenue Quick build project will implement retro effective materials to enhance visibility at night However, due to the scope and limited budget of the quick build project street lighting would be a future long term improvement along the corridor The city is planning to implement these improvements as a quick build project So quick build projects are reversible Adjustable traffic safety improvements that can be installed relatively quickly And unlike major capital improvement projects, which may take years to plan design and construct Quick build projects are constructed within weeks or months And are intended to be evaluated and adjusted after construction The advantage of the quick build project is that it gives the public an opportunity to test run the improvements and provide more active feedback And then depending on that feedback There is a potential for the quick build improvement to become a permanent installation Or serve as a temporary interim solution that would be changed later in a future roadway design So quick build improvements Are planned with the expectation that it may undergo changes after installation So therefore they are built using materials that allow changes to the layout Example of temporary objects that can be used to create the improvements include ballards paints fencing and signs Next slide So overall the design team analyzed and presented three different quick build options to the community Option one shown on the left simply enhances the existing signs and pavement markings along bay avenue Option one would not alter the intersection geometry or negatively impact vehicle operations However, this option provides the least improvement to enhance bike and pedestrian safety option three on the right Maintains the existing four lanes on bay avenue But the existing left turn lane at the intersection is converted into a painted median with raid's ballards To create a bigger pedestrian refuge in the middle This option provides a slightly better bike and pet improvement compared to option one However from the option shown here the preferred intersection improvement for the bay hill intersection is option two road Diet concept which changes the intersection geometry to provide the greatest improvement to bike and pedestrian safety next slide So option two consists of a road diet and curb extension improvement That narrows the vehicle travel lanes on bay avenue from four lanes to two lanes In the bay avenue southbound direction the outside vehicle lane is restriped into a right turn lane Into the knob hill and car wash driveway and the roadway transitions into a road diet with one travel lane with a painted curb extension In the bay avenue northbound direction the road is striped with one travel lane between center street and hill street At the hill street and knob hill driveway approaches the travel lanes are narrowed with the painted curb extensions To reduce the number of conflict points between pedestrians and other vehicles side So for comparison purposes the image on the left is the existing lane geometry at the bay hill intersection next And on the image on the right is the proposed option two improvements With this option the existing class two bike lanes on bay avenue would be augmented With striped buffer to provide greater separation between the vehicle travel way and would be enhanced with green bike striping within the intersection The existing raised medians in the crosswalk would remain And at the knob hill driveway Vehicle lanes are narrowed and reconfigured to have one entry lane and two exit lanes to shorten the crosswalk distance And reduce the number of conflict points at the intersection At each intersection corner the roadway width would be reduced with decorative paint And delineate with flexible ballards at the edge is to slow the turning speed of vehicles and enhance bike and pedestrian visibility at the crossings This proposed cross section would essentially shorten the pedestrian crosswalk distance from five lanes to three lanes So pads are less exposed to oncoming traffic compared to the existing condition For the quick build option two implementing the road diet features would provide the greatest improvement to bike and pad safety Compared to the other options the trade-off for this option However, is that reducing the vehicle travel lanes with the road diet would result in greater impacts to vehicle level service and longer vehicle queues So a traffic analysis for the quick build options was conducted to compare the level service in queues The level service reported is the average intersection delay for vehicles and the vehicle queue reported is the 95th percentile measured in number of cars So this slide shows the vehicle operations during the morning commute Under existing conditions with no changes to the intersection geometry the low level service is c in the am With option two road diet The intersection vehicle delay increases the level service d and the average vehicle queues along the avenue increased by one to three car lengths next slide During the midday traffic commute The level service for the option two road diet would operate at level service f And vehicle queues are expected to increase by about one to three vehicle car lengths along bay avenue so And finally during the evening commute The level service for option two road diet would operate at level service d and the vehicle queues are expected to increase again by about one to two vehicle car lengths next slide So this summary table compares The existing intersection condition and the different quick build options that were analyzed Each option was evaluated based on these criteria bike and ped safety and visibility A pedestrian crossing exposure Intersection level of service and impact of vehicle queues For the existing condition there is low bike and ped safety and visibility since the intersection has a very high total of 41 conflict points and peds are exposed to five lanes of traffic when crossing bay avenue However, the existing intersection is operating at acceptable level service and vehicle queue lengths are generally low For option one adding signing and striving improvements would only provide minor improvement to the bike and ped visibility Within the intersection however it number of conflict points and the ped crossing exposure to traffic Would not improve compared to what is out there today This option would not impact or change the existing traffic traffic operations for vehicles For the preferred option two Implementing the road diet features would provide the greatest improvement to bike and ped safety and visibility Since the number of conflict points would be reduced and the ped crossing exposure would be reduced to three lanes of traffic With the curb extensions tradeoff again that i've mentioned earlier is that reduction in lanes will increase Vehicle level service and provide longer queues along bay avenue And then for option three implementing the median features would provide some level of improvement to bike and ped safety And reduce a few conflict points however this option does not have the same level of safety improvement as option two slide So the next step of the project is to implement short term improvements For tonight's meeting we are seeking input and direction from council on the quick build options Once a preferred design is approved the city would use general funds to construct the Quick build improvements and evaluate the traffic conditions and collect community feedback for any feasible changes The long-term plan of this intersection is to conduct a safety study to determine future roadway improvements along the corridor These future improvements would consist of permanent hardscape and geometry changes and would take place several years out For these long-term plans the city would continue to pursue financial grant and funding opportunities So this concludes our traffic presentation on bay hill. Thanks very much for your time Thank you uh questions Questions at this end Okay, so many questions for you Um Okay, so at the beginning of your presentation You shared that these l os are not for safety. You had a slide. Can you just Give me a little bit more information about what you mean by that Good evening. My name is fred rig venter So l os is a measure of delay for vehicles at the intersection All it measures is how long the vehicle waits Once it arrives at the back of the queue or at the star bar to cross the intersection So there's not a measurement of safety at all. There's only vehicle operations Okay You mentioned We you looked at a six year assessment of our Of our unfortunate car crashes and such which averaged out to about two A year at the intersection for all of those points of conflict. Is that Average for something like that just not to say it's just two But is that average for that kind of intersection? It's a very difficult question because there's so many characteristics that Play a role in how the intersection operates From a safety perspective one accidents if we go for vision zero concepts that is promoted by the state right now Is to go for zero accidents What is worrisome is all the pedestrian accidents because those result in injuries and death Which has a much bigger effect right if it was only vehicle accidents one could probably say it's okay But i'm very concerned about the pedestrian accidents um in the The options you showed Or do any of them include larger wider bike lanes. It's a heavily um used In our section for our students going to and from school So we do not include well the bike lanes go between five and six feet right but what you will see in those um Layoffs is where we have buffers right so there is a better separation through the intersection between vehicles and the bikes Which you don't have now I see that's right. Okay um And in all in all of the options um You are excuse me. Actually, this is more for staff with the the property owners around Because this is pretty significant changes and I know we had a community input, but i'm curious about um what the residents the property owners the senior centers thought specifically about any of these do they have direct input Sure. Yes. They absolutely did. I will also say kimley-horm was also a part of all of those conversations as well We had significant conversations with both the lo mac and red tree properties Definitely the red tree properties, which is the knob hill shopping center because at most effects Their property and we had long discussions about the right turn in in their entrance by the car wash About their egress from their center and we made modifications To those comments. I will say the opposite the um crossroads loop property Had less comments on this particular intersection But did have concerns about cut-through traffic on their property and things that they could do to limit that And then the property with the dairy queen We also spoke with that property owner and she was considering potential modifications to her parking area to make it flow Better in that intersection In the original options one two and three Um, is it safe to assume we already did option one with the signage signage or is this different signage At this point because we put in blinky signs Um, there's some additional signage and striping over and above what you have now So the there's no pedestrian warning flashing beacons. So the little yellow one and also I don't believe there's actually bike With green bike crossing striping either And then can you move to the slide with the 32 points of There's um keep going. There's a back one Almost I don't know. I am lost. I don't know where it is Um, okay, and no, there's more. I think margo. You're you're on it with one page numbers at page 26 Thank you So in regards to option two the road diet the preferred option the 32 points of Conflict so when we brought this to To staff to bring forward my highest concern. I think the rest of the councils was safety Looking at this Is 32 points of conflict the like is this the least the best we can we can do and you mentioned that we didn't have enough funding for lights And when I remember a lot of our community coming in I mean their basic request was just blanky Lights and then just light the area better, which seemed to me to be really simple. This is an extreme version of it But so my question is Do you think there's if by adding more lights would that those 32 conflict points reduce? No, it would not um Edward So lighting would enhance the visibility of especially people crossing or even vehicles or bicycles right The conflict point a conflict point is where the movement of any mode of transport crosses each other. So a car crosses a pedestrian path a car crosses a bicycle path a bike crosses a pedestrian path So basically anybody that will cross lines in their movement That's a potential conflict point. And if there's an accident it will happen in one of those conflict points What we did from to taking it from 41 to To the 32 is we've Basically done a couple of things right we've removed the through lanes Right and that brings it and really the 32 is about the minimum we can do with this layout Because if you want to do more you're going to move somebody away That means you take away maybe a pedestrian crosswalk, but you don't want to do that Will you take away a bike lane? You don't want to do that. Will you take away a car turning lane? You don't want to do that But what is not reflected in this is the fact that we are shortening the crossing distance And also the fact that we are taking an extra lane away on Bay Avenue The decision making for a pedestrian or a bike or a car is so much less ambiguous because If I stop right now, I need to look for the car next to me to the left to the right People crossing people will start moving and then they stop in the intersection The simplification of the intersection here Makes that decision making for the driver and for the pedestrian for the cyclist much easier And you mentioned the the single lane how far along does that go? When does it open back up? I didn't see I there's a lot of slides So So going northbound so towards the freeways to the left It opens up immediately after the intersection right Going southbound so going towards Capitola Avenue You will see because right now the lane actually drops right after the intersection So we just dropping it earlier and it continues to be one lane going down to Capitola Avenue Does that add an additional Conflict point or people having to merge back or merge out into two lanes? I'm just wondering what the in the northbound direction. It is a diverge. There's no conflict the vehicles just Move over right. They just one goes left and one goes right. There's no conflict This may not be my last question, but I'll do say it's my last one for now This is more for staff and for the last slide of next steps This quick build is a temporary It is temporary and can you give me so it says spring 2024 to summer for us to evaluate the the period or is this organization Evaluating are we opening up for input from the community for their own? You know evaluation. What does that look like? So evaluation means a combination of traffic data, which would yes also be Completed by kimmy horn, but then also community feedback as part of that evaluation and seeing what the level service really is Versus how people feel about it versus any accidents we may have had during that time All right. That's all. Thank you Thanks evet for asking those Um, I had a question about um, since there's the other entrance into the knob hill parking lot closer to the freeway Is there going to be any conflict with traffic backing up? and like do you see people trying to cut through that way or You know, there's going to be pedestrians in the parking lot and things too. So I don't know how that works usually So people coming from the freeway will have that right turn pocket Getting into the car wash driveway Right now it's a through lane and another through lane. So you've got two through lanes They'll be turning the one through lane into a right turn pocket Which will probably Encourage more people because they may wait longer at the stop sign So we believe that more people will actually use that right use that right turn pocket to get into We use the car wash driveway to go to knob hill. Okay, and then is there Worry about traffic backing all the way up to the off ramp It it will it will because it does now right when it gets in the peak periods and when it gets really busy But it's not the whole you know for a full hour or full two hours, but there will be periods where it will back up um, the main reason being is you've got the freeway ramps being Managed by traffic signal and I have a higher capacity and you have the stop sign here and has a lower capacity for managing vehicles So that's why Derek made the point of you know, there will be an operational Operations will be worse here, right? But the benefit is safety. Okay. Thank you I just have a couple quick questions We've heard a lot about level of service. Is there any VMT impact on this due to this project one way or the other? No, no no we have to impact. Okay. Um And then I guess I'm also wondering if there's any consideration about Because of the potential backup of crossroads loop becoming a cut through and is that going to see an additional increase in traffic? From people trying to avoid the backup on bay street Great question. Yes, it could and we have We had a discussion with the owners about taking some measures Which we will work with the city and the owners on on crossroads loop to discourage cut through and it could be putting it A little speed up slowing it down Things like that. Great. Okay. Good. I'm glad to hear that. Uh, I think that's my only question Thank you so much Thank you. I really don't have any questions because I had the pleasure working with you guys over this I got a lot of good education from me. So thank you Thank you. All right, we will open it up to public comment If there's any member of the public that would like to address the council on this item now is the time Hi, welcome. Hi. Um, my name is adrian west um I wanted to talk about a couple of recent experiences I had in that intersection um They both have to do with me going Towards the direction of gales and being stopped at the intersection. The first occurrence was There were three cars In line ahead of me all the way across Up at espring was crossing from peats Going across the street And the car just ahead of me. I was in that far right hand lane The car just ahead of me saw her stopped and waited the two cars next to her were taller cars Their line of vision dependent on how Far someone's put into the crosswalk and how tall the vehicles are You can't they couldn't see her and two cars nearly hit this woman So then I reached out to miss con and I said can you meet me down here? And can we just look at this and I presented the idea to her that maybe We angle the crosswalk. So perhaps we could create more of a line of sight for vehicles that are You know, we can't control that some vehicles push farther into the intersection We can't control that some vehicles are taller next to a vehicle that's very short And that all is a factor in how you see the pedestrians, especially on that side because it's not downhill like coming from gales So we talked about that she presented it to the engineers and they gave reasons why that wouldn't fit and that's all fine and good I'm all about the safety. Well today I had a very similar experience again same direction The person who was crossing The car next to me was way taller And I couldn't see anything in the crosswalk And I thought to myself, what do I do here? It's our turn to go. Do I just trust that they aren't Seeing someone cross from their direction or are they going to hit someone and they're not being paying attention So I think we're kind of missing something in this equation about line of sight can everyone see the pedestrians especially on that that particular side and also Enforcement it's clear to me that people aren't adhering to the laws and the rules of the road people are pulling Way far into the crosswalk at all different Links into the crosswalk, which creates another hazard for people Um the stop bar or there's a stop A white line before the crosswalk where people are supposed to stop That never happens and people are currently Basically running the right hand side as a yield into knob hill. That's what's currently happening And I don't know what part of the improvements you guys are speaking of will change that But I reached out to see if we could get more patrol down there because I feel like if you start ticketing people Maybe they'll pay attention to what the rules are But as it currently stands People are just blowing through those signs right and left So I just wanted to bring that peace to the attention of the council to make sure that's considered Especially for now because we haven't changed anything other than the flashing stop signs, which I really appreciate by stewing Thanks Any other public comment? Come on up to the podium State your name for the record if you'd like it recorded correctly in the minutes Hi, my name is Catherine Parker. Oh, so I hadn't planned to talk but I think one of you brought up a really good point that Um, I live further down in capitol and I don't think there was any um Outreach in terms of other people living in close areas, which I would really appreciate in the future Because we use that intersection a lot anyway What happens in the morning and I see it every day Is when it backs up from Monterey coming towards knob hill People turn right on rose dale zoom up hill street You mentioned maybe people going through the knob hill parking lot. I do think that will happen It already happens and I think that'll happen more I really appreciate the crosswalk near the dmv with the flashing lights Because then if you can't see somebody walking through because the lights are flashing, you know You're supposed to at least stop so Those are just two comments. Thanks Hi My name is Alexis Kanovic and I'm a resident of Soquel I live within a mile of the intersection at bay and hill and I drive through it often on trips to knob hill or heading into capitol I'm also a local lead with stronger Santa Cruz, which is a chapter of strong towns That's a nationwide organization that among many things advocates for safe and inclusive street design So Anyone who regularly passes through bay and hill will tell you that this intersection's hallmark is confused drivers Near misses and occasionally tragic accidents This norm has become all too acceptable here and I think at many intersections in the city In my nine to five job I work in the space of human computer interaction I designed digital digital experiences that help people accomplish tasks with ease And with over a decade in the field I've learned that blame for frequent user errors doesn't always lie with the people using the products But within the design itself This concept is something that's really important Engineers at NASA for example understand that poor design can have disastrous consequences NASA notes that tasks must be designed with relentless clarity Allowing humans to focus on what they're trying to do without distraction In short great design drastically lessens the potential for human error Without this guiding principle the loss of human life would be much greater So in a car-centric place like capitolah It's critical that we apply these same design principles to our own streets Where thousands of cars pass through every day When near misses and deathly accidents are the norm the blame cannot rest squarely with drivers Because we've intentionally designed a chaotic intersection With nine lanes of traffic feeding into crosswalks frequently used by seniors So it's really easy to see why drivers would be overwhelmed and distracted trying to navigate it On dozens of occasions. I've seen that confusion Manifest as frustration with drivers dangerously gunning through completely out of their own turn I really applaud the actions that capitolah has already taken to improve safety in this intersection And I know we can do more We're off to a really good start But the intersection will remain dangerous until it is addressed with real infrastructure and proven safety designs I recommend simplifying the amount of lanes from nine to five as mentioned So that drivers have less distractions This will allow them to more easily focus on the task of safely maneuvering their car through the intersection Additionally adding planters or something more protective than paint To separate vehicles from pedestrians and bikers would have a massive positive impact on the safety of those not traveling by car Many cities around the country have provided excellent templates for safe street design That would provide dozens more ideas about how to improve the bay and hill intersection I urge the council to boldly prioritize the safety of our community while we build continue to build these improvements Thanks for the time Hi, welcome Hi, my name is paula bradley. I'm a resident of capitolah and a cyclist And um, I had mostly questions one comment. So Hopefully somebody can answer Didn't really hear any details about how this quick build is going to be evaluated I mean, you know talking to the public that heard that But you know, are there going to be Some kind of car counts or some kind of qualitative data I'm concerned about what the results are going to be like And I applaud doing this. I think it's the right thing to do I was wondering when the corridor study would be complete. I assume that's down the road from um after this quick build is going to be coming gone, but but I don't know and I would like to support the option too. I think that The road diet the better bike lanes the narrower lanes for pedestrians to have to cross Is the right way to improve the intersection I was wondering why the operated bike lane was in the particular location it is is that just the only place that it would fit to have a buffered bike lane Approaching the knob hill intersection and then See Yes, I think that's pretty much my comment on that. So Support the option too. I think improving safety for bike cyclists might reduce the number of vehicles used Overall in the city so the more safe it is to ride a bike the less need for vehicles. Thank you Thank you. Hi, welcome Hi there. I'm Doug lay. I'm the Managing partner of rectory partners the owner of the novel center, and I just wanted to begin by saying Thank you for doing this work We fully support the recommendations that you've received And have been very concerned for a long time about the safety of this intersection We participated in the in the comments and we met a couple times with kim lee horn I will note as an aside that Uh, we've worked run into encountered kim lee horn the number of occasions over the last 20 years Their work is excellent. You should really trust what they're telling you and just to give you an example of that Frederick should probably address these questions on the safety questions that came up earlier One of the things that is happening and he persuaded us was very important Is the right turn lane that people were just described as being a yield and not a stop Is going away So that's one important thing at that intersection that will disappear and we're supportive of that There and there will only be because of the elimination of lanes coming into the center that intersection The the sidelines will be vastly improved. It'll be easier to see Whether somebody is in the intersection and also just what the other cars are doing I do want to emphasize a couple things here. One of them is this is temporary And I know you all probably have this experience people talk about it being temporary and that it becomes permanent This shouldn't become permanent It should be worked with it should be looked at but it should be Revisited as part of the overall study this quarter because I can guarantee you what is going to happen And we talked about this in the presentation the cue back to the Freeway is going to get worse That is going to create more frustration with people trying to get out of our center turn on to on the bay all those kinds of things and all I can say is that I'm not suggesting that there's any fault here, but This intersection has been identified as a problem for a very long time in terms of traffic flow And recommendations that were made decades ago to put is to put a light here to try to deal with that I'm not saying it should be a light. I'm not trying to advocate I think it should be studied But I just strongly encourage you to keep pushing on the overall study of the street To improve the flow and the safety overall for everybody because I think that's in the best interest Of the community. Thanks a lot. Thank you Hi, welcome My name is Elliott Campbell. Uh, thank you so much for all the work that you all are doing on the safety of bay And just to follow up on the amount of time I was a kid in the 80s biking up and down that road to soak elementary and new bright and middle school and It always seemed like a problematic place to me Uh, now I'm an adult and I've got some kids that are biking up and down that road And so I am so excited to see what you're doing. I really hope We can do better than what the county's done, which is putting paint on the ground We'd love to see this in our household a physical separation between the cars and the bikes We'd love to see bike lanes that don't have car doors that swing open into them Knock people into the road and then they get run over So those are two things that we talk a lot about in our household and how we navigate down that road But uh, yeah, I just want to thank you again for the work you're doing Thank you Hey y'all John from strong town Santa Cruz or stronger Santa Cruz? It's our Non-profit name. I gotta remember that So if I recall correctly, we also had a pedestrian hit in 2014 at that intersection and a police officer was then hit While responding at the same intersection. So we saw a police officer and a pedestrian hit within 15 minutes at that intersection in 2014 All right, so, uh Let's talk about vision zero vision zero is an approach where councils like y'all prioritize humans Over cars arriving at their destination a few minutes earlier Vision zero is often treated as a pipe dream but places like Hoboken, New Jersey A city which in blaze vision zero a decade ago hasn't had a traffic fatality in seven years Our main school visitor route in capitol is the bay carter and it's a mess and it has been for decades now Uh, this quick build smart design upgrade only has one downside and that is that it will slightly increase traffic But that is only because the roundabout and bay and capitol have staff has long advised for and we have already spent Hundreds of thousands of dollars on designing is still being delayed by a handful of local interests Tonight, we are begging y'all To care about humans more than cars embrace the future Cities all over the world have tell staff this project is good Nine lanes to seven lanes is a great start But paint and plastic are not infrastructure Please direct staff to place planters at the crosswalks Stronger Santa Cruz will definitely help build them and I bet rack capitol it would too. Thank you for your time Any additional public comment on this item? I welcome great traverse so sounds like the changing of the lanes that's an issue making these points of Vision less with cars, but the lighting there. I know we're we've talked about that I make the right turn to go to my mom's house from my bill after shopping for at night And i'm going towards gales and it just seems funny there now if It's a lane the ballard or you know, it's kicked out and I have to go wider Would that help maybe it'll help see a pedestrian but something seems weird there and I don't you guys know a lot more than I do but looking at the amount of looms and light in various areas Right there where my mother-in-law got hit and luckily lived And even back on the hill street extension or crossroads where my friend got killed I just hope you can do light analysis. Um, because we're kind of talking I don't know enough about this but different issues and I appreciate the limiting of points where people down to 38 I guess or A 32 I believe it was but it could be other issues there. So night versus day And then of course people getting angry and taking that crossroad our hill street in this right Extension even with speed bumps the four bikes will fly over those I mean, so It's just a whole lot to look at you guys have the best people to help you and Appreciate what you're trying to do But um something about the light there at least at that right turn over to gales from uphill seems Just funny to me at my age of 62 So, thank you Thank you Any further public comment? Saying none we'll bring this back to council and we'll start with the liberation and comments on this end Well, again, I'd like to say I did have the advantage of working with kimberley horn I learned a lot and we talked about a lot of different things. Um But on all the options option two is by far the best limiting the lanes Making it easier to see the pedestrians more room for bicyclists and on and on and on I'm not concerned about the level of service. It's People come off the highway and They're trying to get home and everybody's just going too fast So for the little inconvenience of of the traffic, it's worth it with option two I think I have a couple questions. Okay Um, so we mentioned in the presentation that Lighting was discussed, but it's not really included in the budget as of the project is it It that's been made a big point by a lot of people. So I want to see what the possibility of Including some type of illumination What that looks like I hear you and I hear everybody and I agree, right? So there's lighting only on one corner right now And I think that's why the confusion is also you can see like one corner or not the other one, right? The only challenge with lighting is we've got to order poles. You've got to do foundations. It takes time Those don't get delivered as quickly. So Maybe an option is and we haven't discussed this so this is off the cuff here is to Maybe order the lighting in the meantime go ahead and install these quick build improvements But have the lighting on a slightly longer schedule, right and still have lighting installed We could still install the lighting in sort of an ultimate location or You know, it needs to be looked at further, but that may be an option. Sure. Yeah, thank you for that Along the lines of the lighting The yellow blinking signs. Is that going to be included in the pavement of the Crosswalk or is that just the sign itself that's going to be lit up? It's just the signs that's going to be lit up because it's pretty expensive to do those are not too expensive Those are lower cost but in the pavement pavement lighting. Yes, that's expensive Especially maintenance and they don't last okay, and then to sort of touch on a question from the public Once this is implemented You'll sort of circle back and do the same type of study you did for loss of service and things like that Okay, great. Thank you We'll probably also have a look and so there's another one and again a little bit off the cuff. So we We know of all these conflict points right now But there's analysis that we call near misses and those are all these things that hopes I almost hit the car or either pedestrian We will do similar analysis afterwards right once it's installed and see how the near misses have reduced I have actually another question for you With the lane reduction does that help with that line of sight issue that was brought up? And absolutely So right now we have three lanes in in in sort of northbound and southbound direction, right? So the lady did a great explanation So let's say I am driving a mini and I'm on the curb lane And I drive a big four by four pickup truck and I'm on the inside lane I cannot see if a bit of things crossing from the left What we'll have now is another one lane. So if there is somebody in the left-hand pocket yesterday may still Block our view but we but we can always wait till they go or we go, right? But there's definitely the elimination of one of those sight line problems The other big benefit is I wonder if we can bring the Image up again We are pushing these the pedestrian walk the bulbs into the intersection, right? What that does is the pedestrian now actually stepping sort of into the street if you can think about it It's not really stepping into the street, but they are moving out of that Sidewalk position so they can see cars better and cars can see them better So right now, um, can we go to the one that shows the existing and then the one side by side? So the pedestrian is standing let's say across from Pete's and I go um towards crossroads shopping center, right? I'm standing behind On the left corner there the purpose sort of the bottom left corner, right? If you look at where the pedestrian will stand they will probably stand where the blue is right So they stepping off the curb and into the street. So you're far better Site of the pedestrian the best way better site of vehicles as well At what point do we get to color pick the colors and the designs? so the staff report mentions that It's ideal to have these not as much as I am public works and love solid blue Then it is ideal to do some kind of artistic motif. It makes people notice it. It makes it more like there is a change here The recommendation of the staff report is to consult with the chair of the art and cultural commission I'm knowing that we want this to be a quick build and have this installed quickly It might be a little prohibitive to have like a whole hearing about it with the art and cultural commission That is also an option Um, thank you. Those are my questions. Um So just just for comments, you know, again, this came to us because of a safety of safety reasons and my priority is definitely Ensuring the safety of our community members and our pedestrians and our bicyclists And I think that the community's Priorities may vary or differentiate through this process as we Especially as we see an increase of traffic. I think we're going to have to be prepared here For that feedback as it comes in But for me, it's probably making the priority of safety and I really appreciate the the information today are brought to us today I liked our speakers Comments on the study and the analysis. I think that's going to be really important. Um You mentioned a 12 month Spread or analysis, you know, if the community comes back six months in and they It's just terrible, which it won't be. Um How quick can we get rid of it? The whole point is this be relatively quickly removed or modified definitely We can be back and do some modifications and see if that alleviates some of it It gives us the opportunity to do more than one configuration or remove it altogether. Okay. Yeah I mean you use the word off the cuff Um, so I know staff doesn't like that, but sometimes we do when we need to problem solve. Um, Okay, so if we can just bring up the options again on the screen, I don't know what slide it is and Yeah, so I'm happy. There we go. Um I'm happy to make a motion with option to the road diet as presented by Kimley horn this evening and staff And then also I'd like to us for staff to look into ordering the lighting in the meantime Um to help help alleviate some of at least my concerns and what we heard from the community I will second that All right, we have a motion to second for sake of discussion. I'm gonna. I have a couple comments or questions as well Um, can you bring can you bring back the picture again that we just had up? Yeah, nope. Yep that one. Thank you. It looks it looks like the Green bike striping doesn't continue into the other side of the intersection. Is that the case? Is there gonna be any kind of because we've we've got color We've got paint and ballards on the side of the intersection leading away from the freeway And then by the time you get through we don't have that anymore. Is that correct? So we so the intent of the green striping here is to indicate a conflict everywhere between bikes and vehicles Right and that's that's what those little green blocks do Once you reach the bike lane on the other side, right? We have the bike symbol and you're in a bike lane Right, so we don't have the conflicts anymore So that's why that that specific striping is only in the intersection, right? But before it that we have the blue and the ballards, correct? And and we don't have that after that Um, oh if we go further back No, no stay on this slide, please say on this slide I'm talking about Where it says where that box says lane transition for road diet with one through lane on bay avenue That strip of blue with the white dots in it. Is that not paint with ballards? It could be paint with ballers. Yes. Yes, that's actually, but is that what it is in this plan? Yes That is paint with baller. So what I'm protected bike lane exactly So what I'm saying is once you get through the intersection, there's no longer a protected bike lane, correct? Not in this design. No, why? There's a bus pullout in that location. Oh, that's right. Yep. Okay. Um, can we can we paint it anyways? Can we still paint the bike lane even if we can have ballards due to the bust lane? We could do a buffered stripe Uh Right, so it's it's a it's a diagonal striping. Yeah an answer that can be done If we could if we could add that I think that would be a really good idea since There's suddenly not going to be Anything. Yeah any color or anything and since we're removing that option as a lane for cars I want to make it very clear that that's no longer an option of a lane for cars Um, which I think is a good idea though because that's kind of the drag race lane right now Right? That's where people are trying to like race each other to get to where it divides so that they can they can get over Okay, uh, and then there was a question from uh, the public about how it is going to be evaluated I guess you kind of already asked this um about in terms of qualitative data like what what's going to be collected other than level of service and the points of contact So it's going to be yeah level of service and then uh, we will do observations field observations about the movements And we'll probably hear from the public again And then like I said the near misses those are a very strong indication of The conditions approved from that whole perspective of Does it get safer? Okay. Thank you Um, Jessica, I noticed in the staff report, uh, it mentioned that the Fourth coming bay avenue corridor study is going to go from the moment people get off the freeway all the way until they hit Um, Monterey avenue, correct that whole that whole intersection Will that traffic study consider a light at the center section a stop light at the center section? Will that be part of the consideration? Yes, definitely because we're looking at roundabouts and That would be an option too. All of the options would be considered. Um, depending kind of on your feedback What would be thoroughly studied might vary. Yeah, sure. That makes sense. Okay Thank you so much. We have a motion and a second. Uh, all those in favor say aye Aye, aye any opposed any abstentions motion passes unanimously Uh, before we move on to item 8c, we have four more items on the agenda So i'm going to go ahead and request, um That staff move the special events and park regulations item to our next agenda and we'll take that Next time Uh, and then we're going to take a three minute bio break And mr. Machado, I know you've been waiting patiently. You're up next Thank you But you just came to watch And we're back All right, let's go to item 8c the zone 5 drainage master plan and i'll turn it over to staff This is my last item for the evening. All right You've done your time Um, so this informational item is the accumulation of a long-standing project with zone 5 the county and the city of capitol It's a project that builds and expands on a previous master plan of zone 5 Which is us here in capitol a soak hell in the community of life Is an operation and management evaluated operation and management and capital needs And the intent is to lead to a prop 218 process this Spring slash summer and for this whole thing to wrap up at the end of the calendar year So for more details the prime Consultant on this project shaft and wheeler dan shaft is here to give you all an update All right. Good evening. I'm dan schoff with schoff and wheeler Here to present the zone 5 Drainage master plan a little history on this Schoff and wheeler did zone 5 and zone 6 master plans Back in about 2015, but the city capitol did not participate in that so This is new data for city capitol. So Real quickly What i'm going to talk about in the next about 10 minutes is the team and the project and How we did things and what we discovered and what we recommend and where to go from there next slide Fairly large team because we're taking on more than just the capacity of the pipes and the streams We are also looking at the operations and maintenance procedures of That both zone 5 the county areas and the city and looking at the condition Which is really important of the infrastructure They a lot of this is underground and out of sight out of mind So we spend a lot of time looking at current condition of the pipes and culverts and channels and then Also funding is a big key to this so we have two financial firms So fairly large team Next slide So How did we do this? Can you actually move those? There we go So what are the the goals the goals are really treat a sort of holistic master plan of Zone 5 and that includes the city of capitol and we also want to Provide information. I mentioned the capacity of the system We want to make sure it's safe during large storm events We want to make sure the infrastructure is reliable meaning not falling apart or cracking or failing And we want to make sure that the maintenance crews are doing their work most the most efficient way possible with the funds given And so with that next slide How do we do that well for capacity we looked at two things we looked at a 25 years storm For all the pipes the we're calling the regional system the larger pipes within The county and capitol and then a hundred year event sort of like a fema type floodplain In the channels and culverts For condition we spent a lot of time With robotic camera CCTV You know taking photos and video of the pipe scene what's going on a lot of topside to You know just open up manholes looking at how things were Is there sediment or cracks or those type of things and then operations a lot of times by nce spent with the actual operation staff And seeing how do they work and that forms the plan for how to improve that And then lastly funding You know, how how is how is this going to be paid for how is it currently being paid for and how do we move from on from there So a little bit of the results You all know where capitol is but uh what we're looking at this is the pipes for the 25 year event and when we see red As as engineers and means the capacity of the system is limited and you can see in capitol There's not a whole lot of first of all There's not a whole lot of what we're calling regional pipes a lot of its smaller infrastructure But we do see some red dots there Um kind of very close to here um On the kind of extension of noble gulch where before it gets into so cal creek Okay And then uh, we made we made recommendations. So this is the entirety of zone five But if you look there in capitol, there is quite a significant And give him amount of red lines Really close to where we are and that is to make the improvement of getting water into so cal creek from noble gulch Okay In addition, I always think people find these fascinating. So we a lot of video a lot of Photography under see what's going on in all those pipes and for the most part Hockery pipes are in pretty good condition. There are some sediments here and there. We find some offset joints But overall not too bad. What tends to be a problem is metal pipes So core-grade metal pipes tend to deteriorate a lot quicker And then at outfalls we see tend to see problems as well. So Next slide Okay, the maintenance this this was a huge undertaking and we did not look at this in 2015, but we really wanted to Kind of look at the system and how things were being operated currently And then how could that be improved and just kind of ballpark figures about two million dollars is being spent on operations Currently and About a million dollars in mpds or you say that's what's needed. So that's about three million dollars in needs of keeping this system throughout the entirety of zone five not just the city of capitol and We looked at the needs of how many people it's going to take and what kind of equipment it takes and so From it's very reactionary right now. There's a problem. Let's fix it. Let's go maintain it The new system is really to folk to be proactive. So use data to figure out Almost before it happens, you know, we can predict Where things are going to happen and that happens through tracking of data. So it's getting the current staff Trained to learn to use these tools and so some of these things don't cost money some of them do like more equipment more people would cost money but And so focusing the resources that are available We don't know exactly what resources there will be available But focus them on the areas that have basically the greatest return on investment And that's a really important thing And this system will just get better and better over time. It almost becomes repeatable and Predictive and that's really a big change from being reactionary So financially, what is it all this cost? Quite a bit And you can see the breakdown here. Capitola actually has a lot more Capital improvement projects than sort of the county. We did want to we knew you'd ask Like what's the difference between the county and the city even though it's all within one district is There's larger Capital projects that need to be done within capitol and more operations Aside things in the county and addition But that was sort of the the bigger difference And so Real quickly There are for those who don't know there there's lots of funding mechanisms Stormwater is not a utility in california Rest of the western states it is so it's much more difficult to have a rate or a fee for a storm drainage Uh, so there are different ways to fund storm drainage You know starting at the general fund just pay as you go on these projects Impact fees so any kind of development that has an impact would pay for their direct impact That's those are sort of the More simple ones, but then we get into property taxes property related fees Assessments and those require voters votes of either property owners or the public Then Always good to mention. There's there are other sources of funding besides just a tax or these Is you know, there's grants available and the grants used to go to more green Or climate resilient Projects so that's very important to know and we keep that in mind when we're developing these capital projects Partnership so we have caltrans. We have state parks. We have other Agents are there places where we can work together. I mean obviously the county and the city are working together so That can happen then, you know, it can happen with other groups as well and again having Development pay their fair share is always A good thing next So recommendations for uh, the capacity is you know These are huge projects many of them millions of millions of dollars, but they need to be prioritized and As funds become available. We know what which projects need to happen As as that happens also, I think studying alternatives because they're there's sort of multiple ways to solve a lot of these problems and we're always looking for The the cheaper. I think we I heard earlier that, you know, the council is very budget conscious And so these these are large public infrastructure projects and they need to be Alternatives need to happen. I think that's the comment I heard from the last two presentation is looking for alternatives And that is exactly what we want to do want to do what we call value engineering looking for alternatives for these And then Yeah, next one. Yeah, so on the operation side Um Kind of I presented what the ultimate project could be but it can be phased based on funding. So If more new equipment and new staff aren't readily funded We certainly can take a better Current staff can do a better job of recording information Creating sort of database of you know locations of where things happen And so that we're starting to gain that knowledge so we can predict where Issues are going to happen and maybe do something about those conditions. So, you know, if you're going out to one location 20 times a year Maybe it's cheaper to actually fix that location so reporting is really the key to that and There's mechanisms and software to make that very simple. So it's not sitting at a desk for hours and hours recording writing reports All right, so after all the engineering and All that funding is where it really comes what it comes down to and I mentioned some of the mechanisms, but what's the process and from This is sort of where we are right now is you know, we're involving the city and the county staff and telling them what we know about the system and what needs to be done And figuring out as a group What are the best mechanisms to use because it may be more than one And reaching out to the public because ultimately the public either property owners or The voters are going to approve this. So they're the the key to all this happening We've just did this last week. We worked and figure out who really are the large stakeholders in this who you know A fee could potentially be based on impervious surface So large landowners would have a bigger bill than a single family resident. So You know, they've they become important stakeholder schools Are have a lot of impervious surface. So these these become very important people to talk to you to see, you know what they're thinking and The other one is on almost all these storm drain if it moves into a fee The ones that have passed in California have almost always had a champion. So someone outside the government who really believes in this and Um, you know, I'm sure you've heard this before but sometimes it's not The message it's the messenger and sometimes if if it comes from like a blue ribbon committee or someone else That can really have more weight and people might listen to the same message differently All right, so next uh I mentioned alternatives analysis, you know as engineers, we're going to keep looking for ways to Improve is because some of these projects are going to need to happen at some point Especially the ones that may be critical of failing or flooding people. So We're moving right into figuring out alternatives to those for cost and just uh, Instructability One thing that could happen that would make almost like the Traffic Project is a monitoring Where where do we see issues like keep those track of those? And sometimes it's in someone's head and just getting that down is You know, what what's happening in a lot of cities have gone as far as like installing like flow meters Like, you know, how much is it raining and sharing that with citizens? So that that's really important Um Yeah, and then I keep mentioning the o&m programs There's things in that program that can happen without any additional cost. I think that's really A good start and that's going to move towards a better system being maintained and more efficiently and actually Optimizing funds being spent for operations and maintenance Once there's a funding mechanism, you know, we do move into design and hopefully we have really good designs that you know the public likes And it's aware of and we can move into instruction and improve these conditions so that's It Feel free to ask questions All right. Thank you so much for that presentation. Yeah. Do we have any questions? No questions No, all right. Thank you so much for your presentation. Do we have any public comment on this item? Matt Anything no, okay. All right closing public comment. Thank you so much. We appreciate you being here and sharing that with us tonight All right. Um, as mentioned, we are moving item 8d the special events and park regulations to the next scheduled meetings So we're going to move on to item 8e, which is our 23 24 mid-year budget report All right. So our next item this evening is the um, yeah your 23 24 mid-year budget report You missed the joke That's it. It's done. Yeah, it's too late. It's too late. The moment is past filled it Um, so just as a summary our general fund balance summary update Currently, we still have about four hundred thousand dollars that we have earmarked for city council goals from our fiscal year that we're Still working on the next slide. I'll go through those We also have a hundred thousand dollars set aside for the employee down payment assistance program and 954 thousand for future capital improvement projects and We started with 500 000 for um, our contingency. We actually ended the year slightly better than So for a total of about two million dollars of general fund balance that we have going right now Next slide, please as far as the 400 000 for the ongoing projects 150 is for the community center and some of these are going right now. We just haven't really started spending much That's why we're pulling this out Funding for city hall options project. That's currently underway left Lift drive study. I think is getting close as long as well as the noble gloat old chin nearing Fire risk reduction. I think we're working on right now as well as the three part bridge is getting close So all of these things are in the works. We're just still carrying it over for last year Um, next slide, please We can actually punt this slide because this was depending on the outcome of item 8a which was continued I'm so as far as financial highlights Sales taxes a little below projections by about 300 000 dollars Property tax slightly above t o t slightly below. They're kind of offsetting each other right now All other revenues and expenditures are tracking pretty close to budget Our fines parking citations primarily are down, but there's a lot of extenuating circumstances Regarding that we think that'll pick back up and then building permits and recreation fees are up This year over last year on the expenditure side everything's tracking fairly close But we do have a couple of minor amendments that will be requested. I'm so just an overview On the revenue side, you can see the big It right there is on the taxes, which is the sales tax in a little behind projections the fines I think will pick up and everything else So we're about Next slide, but this is pretty typical for where we are Same can be said for expenditures We're a little bit about three percent ahead of where we were last year. That's pretty much where we thought we would be A couple of minor tweaks Personnel again always shows high this time of year because of the ual payment we make In july and then kind of advertised This is about where we would expect to be on the expenditure side as well So as far as um requested budget amendments, we're requesting to reduce our sales tax revenue projection by 300 000 We've talked to on hdl So we're about 300 000 down this point at mid point of the year But we think the rest of the year will be very similar to how it was last year and match up with budget to be close on the expenditure side We have 75 000 of personnel related things primarily overtime and those were a couple of big investigations by pd as well as some storm response $6,000 for training that we're doing some catch-up training following the pandemic some of the in-person stuff up on the last bit of that stuff 28 000 for budget amendments primarily related to supplies Some of it in fleet for just cost increases that we just did and then the billing air was One of our t1 lines going for pd was actually getting billed to san veneto county sheriff They were one of at&t had a bill going to San veneto county like two years that we Found out about so did we just have like a two-year bill that had never gotten paid or was san veneto county paying it? We're paying it Did we pay them back? Oh, wait, so they didn't know it was ours. They just thought it was theirs. Yeah, they were paying it and then at some point I'm gonna wait for questions, but I'm gonna need to know like how did they find out that that was that was I think it was through the 911 center And we're all we all contract through the 911 center. So it's a little a little more explicable rather than like just You know capital city hall in hollister or something Thank you continue So total expenditures are increased requests are 130,000 So the net impact the general fund is actually a reduction of about 430,000 We thought our projected ending fund balance would be Next slide we have a couple other items one in the emergency reserve and then some special revenue funds The um $80,000 from the emergency reserve was and this could possibly get reimbursement from femur calo Yes, if we get an emergency declared that that was the Want to say trees and we have $25,000 for general planned out of that general plan update fund for housing element implementation and also for Legal fees related to the housing element. We've been hitting the develop fund developer. This is more the shift of expenditures that I'm $7,500 for a cbg grant fund grant application 10,000 for a home reuse fund for a dakota apartment to Then 30,000 for Equipment and this is to replace the long so as a summary If if approved this would reduce our estimated fund balance in the general fund by $430 and reduce the estimated fund balance The emergency reserve typically what we do is when we pull out the next I'm just by as a reminder about two weeks. We start our off our budget process with full setting And then once we get that So the recommended action is to receive the major budget report and adopt the proposed resolution amending this figure Thank you Jimmy said the total ending fund balance would be 430 less. What would the total ending fund balance be? 1.6. Thank you That was your question too questions. Yeah um, can you confirm that the adjustment does include the parking leaders and That we are going to fix them 50,000 for tree work On top of the 50,000 that we already had for mostly along park avenue $30,000 for parking pay stations Which is replacing four that were damaged and then also kind of putting one more in our back pocket in case it happens again And turning them around I think they're pulling batteries now I believe sergeant Evans told me that they found by pulling batteries before the There's batteries inside the pay stations and that's what's getting wet when the storms come in and cause them the damage Pull everything out Or we could turn them around and then they wouldn't get hit dramatically, but um, that's just a thought uh The lights that we just talked about On our previous item. Do we need to include that here? budget-wise for what we have left in the budget and what the The bill does. Yeah I don't know what the lights cost, but we'll Okay, um, and then generally we kind of get the the um in our report Our original goals and then we always kind of have like the if we have money During mid-year we could add things on in terms of our goals and that wasn't in today's packet Or not today's but in our in our council packet Um, and I don't have those all in my brain. I'm just wondering if we have those available So, you know, when we do our priorities every year We have like this is how much money we have and then there's like some extra projects that council would like to initiate but We usually talk about those during this time mid-year budget Um, do you have that slide? Do we split that up a couple years ago? If you remember we used to do the mid-year and the goal setting kind of as one hearing and we broke it up starting three It was a couple years ago into two separate hearings So we did a mid-year and then we're doing the goal setting where we can look at All the projects from last year you guys are going to talk about your goals for next year. That's coming up on Yeah, she I think she's she's not asking about the goal setting for next year typically We do have I know what you're talking about that we've changed goal setting as a separate thing But we've always in mid-year Said this is where we're at and then that gave us an opportunity for like, you know In the last six months if I called you and said hey, can we do this and can we do that? It was usually like yeah at mid-year. We'll talk about that Yeah, well just from my and you can jump in if you want from the fact that our community centers so far underfunded And the unknowns that were going into the work about I was I thought I was going to be sitting up here saying that we're below our $500,000 target And we're at 430. So that's 70,000 Now 1.1.6 includes 500,000 of reserves, right? Yeah, so we can't touch like an operating budget Okay, so I'm hearing you say you didn't bring that forward because we have no money to spend Would it be possible at the next budget hearing can you show the um Timeline again of the next budget of the budget And I only ask because it is between when we modify our budget when we create our budget And the next time we create a budget we have people call us all year that are like Can you work on this? Can you work on that? And so I'm thinking jamie that I had called you a couple months ago about hard escaping in the medians and that there was questions about Why some of our medians aren't looking so good and I I thought that this was the time to say hey Any chance we can throw 50 grand at some hard escaping and some medians or however much it may cost So even if that's not tonight, would it be possible on what? March 6th. Yeah, sure. What would be oh, so that is our goal We'll be reviewing the goals that For next year haven't finished yet. Yeah still carrying forward and then start talking about next year So I'm okay with with that being talking about next year's goals But will we at that meeting have the opportunity to look at our current fund balance and say can we pull some money here and there for projects Before next year's budget We can do that. Okay. I mean, I think at the end of the day getting through as jim said getting through Warf and understanding that picture because as of 24 hours ago, we were looking at like As jim said dropping low 100. Yeah 100%. Yeah. No, I understand we're we're very low We're not gonna have a lot of pet projects that we're gonna be able to fund but I do want to keep The opportunity for us to look at where we're at and see if there's any Places that we can move things around or address things that cost less than we thought or you know, whatever the case may be Okay More questions. Okay, uh any public comment on this item Seeing none. We will bring it back. Uh, and that was just receiving. Oh, uh, can we adopt a resolution amending the fiscal year 23 24 budget. Do we have a motion? I moved to make a motion I will second We have a motion in a second all in favor say aye. Hi any opposed any abstentions motion passes unanimously Move on to our final item 8f the 2023 24 cdbg grant application Authorizing staff to prepare and submit an application under the 23 24 community development block grant program for the jade street community center Good evening, mayor and council. Um tonight before you is Part of our cdbg grant application process is to make sure we have a public hearing I'm going to keep my presentation short Knowing that there's no public here. So cdbg is um a way in which the federal government funnels money down to local governance And we have an opportunity to apply for a grant Next friday And this is fulfilling our requirement of a public hearing. We did this earlier in anticipation of this happening Late last year it didn't happen. So we're actually going through this exercise one more time just to give the public an opportunity to To come forth with comments The project is for 3.3 million dollars to fund our community center at jade street and um With that i'd like to suggest that That you open up public hearing tonight receive public comment on the grant Application and then we'll move forward with an application next friday So, thank you that concludes my presentation. Thank you Uh questions No questions. No, all right. We will open up the public hearing on this item Seeing no one in the room Aside from staff, of course um We'll bring it back to council I'm sorry. I actually do have a question. Sorry I'm not sorry. Um Do you need any other letters of support from agencies or To make our applications shine through in order to get the funding. So we're um, this First round is very unique. There's 19 million dollars available and it will be awarded on a first come first serve basis. So I am training with paul ashby on how to Press the buttons really fast and get our application in but it's really uh first come first serve It's 19 million dollars. We're asking for 3 million The likelihood is very low CDBG there's going to be another round in they say in the fall Of 2024 where if we don't get this award this round, we'll um Then apply and it'll be a the typical process where A letter would help but in this circumstance. I don't think it's necessary and we're requesting more than we need No, we could utilize all of these funds. This would um Fund the whole interior remodel of the building I know I said I had no questions, but I wonder if it's worth Putting a flat number like five million in and they say you get three out of it or something like that 3.3 is the the Um, the most you can apply for oh, so we're maxing it out. Okay Is there anything we can do to make our grant more competitive than it already is there's no competition other Oh, it's literally first time first serve like put it in and they will give you money Wow. Yeah You have to be one of the first probably seven applicants and multi departments submit like could you I I believe I'm gonna have a login as capitol and Yeah, we need a bot All right. Thank you. Okay. Thanks. Uh, all right. I'll bring it back to council for a vote I'll go ahead and adopt the resolution authorizing staff to prepare and submit an application under the 23 24 community development block grant for the jade street community center All second We have a motion and a second all in favor say aye. Hi. Hi any opposed any abstentions motion passes unanimously Thank you With that we are ending tonight's meeting. We are adjourning to a special city council meeting Uh march 6th next no not next week, but march 6th Uh at four o'clock Take note different time Different date different time same place special meeting Tuesday march no, no, that's a wednesday This says adjourn to a special meeting on march 6th Okay, we're adjourning this one anyways. Good night