 I know you just handed them out, but you had a chance to look at the agenda. We don't have the July 26th summer open house for re-business. Probably should be there. What did you say? The July 26th summer open house. We need to have that in advance. Let's talk about delivering items from the board. I hope we can bring it up without it. I think that's what I'm hearing is a message and I just want to include that because it was something that was pretty sweet. The past and present board member projects no longer hold business. They need more of a future agenda item because it goes along with the house manager project. Those two projects will be assembled and placed at the same time. I'm sorry I'm having trouble hearing this morning. I'm sorry. The past and present board member project is no longer an old business matter. It's now part of future agenda items because it goes along with the house manager project. All of that is going to be happening in the same time. I think this is all with respect to the walls upstairs. All good then? Thank you. So we've got those approved. Now everybody had a chance to look at the dates. They were sent out. Any changes or additions? Suggest one deletion and that is on page three. The last bullet point of the future agenda items. Clean upstairs closet. That was not on the agenda or anything. It was something that I put on. But you were wonderful because you did get it in the content where we did discuss it and said, yes, let's put that on it. Just that one line. So you get a picture too. Okay. If that's all then can I get a motion to approve the next one? Absolutely. Thank you. Remember to vote this time. Yay. Okay. Number three is public invited to be heard. No public. Number four is to discuss items from packet updates. Yeah. Honestly, I'm not sure. I would think that it has to do with anything that's in the packet. Is that right? Right. Okay. I've got a couple things. I'm just going to talk about this picture, but I've got a rule of thing. I'll just do that under items. Okay. We'll move along here. Old business then start moving to that. Can I pause for just a second? Yes. One of the questions regarding the minutes. What is the link to the public to view all previous minute meetings? I have no idea that I can find it. Meeting minutes. Yeah, not the video. The minutes. So once we've got our minutes and we've submitted them, where's the link that the public can access? The minutes. I don't know, but I'll send it. Yeah, I think it's there. I remember finding it while I was applying to the board. Right. I'll send it to you guys. I'll send it to you guys. Thank you. Determined can find it. Right. So let's go to item A, business status of the grant project. And then, Yeah, so they're working now, but wrapping up this session of work they've done. What were they really focused was on the windows. And then the planning for concrete. Thought maybe the concrete would be done before this point, but it didn't. That's okay. So they've really focused, the concrete plan is set, so we looked at the mix, and I showed you guys some pictures of that. And the windows have been the main focus. But then we're going to take a break as of this week. They're done because now we have a wedding this weekend. We have, I think it's full weddings in the next month. And then in the middle of July, they'll pick up again full speed. Yeah, so that's that's where it's at. So the windows are at A? Done? No, no, no. They've been working on fitting them, working on P to make it your P color. And it's the green and green that we have talked about at the P. And then there's a base color out there to make it enough or even we're going to match. So, yeah, that's where that stands right now. How long does it take? A month until these events are done. So the green and green colors that we saw in the paint analysis presentation is what's being painted. And then with respect to the curved window, what's the progress on that? Is what's happening with it? That's just in process. I don't have a specific update on the curved window, but it's a part of everything else. So I don't have a specific update. Okay. And then what is the approach for the protective I don't know if it's going to be glazing or if it's a protective layer of an exterior protection for all of the leaded and stained glass windows? The ones that are not covered or? All of them, because it's all of them. Oh, the glass itself? It's a tempered glass. Okay, so it's a tempered glass that's going to be on the exterior of the existing historic glass. That'll be all the leaded windows? And stained glass. So all of that is protective. That's what it looks like. Can that be like a storm window on the outside? Yep, and much more attractive than the lenses you see over here that have gotten so sort of over the years. Yeah. And I'm I am leaving I'll have a little more update even though they won't restart work because I'm actually meeting with Kevin the contractor next week. So I'll have a more update direct to you and where we're at right now as far as the pause and where we're going, so we'll go together next time and we'll have a little bit more information because I'm also going to talk to him about a couple things on the inside. We're scheduled for the 20th including this and talking about that wall upstairs. Question. Which is not a part of the plan. Is the delay in the concrete just out of here? Honestly, I don't know. I think it's more trying to get the timing. Is that panel there have access to electricity? Is that why it's like you can open it? There's a water damage. That panel but there's screws that no more else have screws. I mean it's the only I haven't climbed up there but that's we're going to meet him on and talk to him as a separate you guys are here and we'll pay them a little bit separately. It's just a game to start making an exploration. Right. There's that piece there even there the damage was a lot. Into the wall. Into the burlap. Into the burlap. The burlap is slow. Good plan. I have this question about the window. They do plan to do the restoration with it in place. They're not going to take the window out. The main window? The curved one? They do not know yet. But they're not going to replace the materials. They're not going to replace the I guess the framing of it. And they're not going to replace the glass. That is not restoration that would be in place. We're going to make sure we're clear about that because that's what happened with the flat one and we can't have that again. That's my understanding. Great. Thank you. Thank you. Sorry. So, Sue Ellen's you're done Monday. That's great. Alright, so can we move on to the curvy project on the 30th? That one was completed by the city and discussed it with historic board on the first historic commission I'm sorry on the first and it is in place and they mirrored the look if not the mix and appreciated the city that went that extra distance that link I can actually talk about the picture in here because that links to the picture which is I think a thing of interest which the box you see in here is actually the historic designated property area and if you notice that the third having there actually is not. When they gifted it the Calhans the Calhans didn't have it the access or the curb access of the land area. Is that what you're telling me? I'm saying that the Calhans house property highlighted below is applicable to the local historic landmark designation. Yes. That's what we've heard. So I've got a copy of the ordinance 1229 and it provides a legal description here we go ahead and this is around here to everyone and I think you already have that and ladies I think last year you may already still have that but but I definitely know that our newest members because they weren't part of the retreat last year that is that is the ordinance that provides the designation of the landmark and the official legal description and just because this is a picture and even just looking at the picture I'm not sure it's accurate because it appears that it excludes the pillar ground front which I don't imagine that's really what they intent once. I can get to just an aerial picture fairly new and this highlight may or may not be completely accurate I guess I just want to point back to the fact that if we want to talk about the property and its legal description or make sure that there's any reference to the property we just have to refer back to the legal description which is recorded both with obviously with the city under ordinance number 1229 but also with Boulder County Clerk and Recorder under the warranty deed from the Callihan's to the house which again it does state that south 30 s30 feet of block 4 and all of lots 5 and 6 so you go on that so I hesitate a little bit when we put pictures out there because I think it can be a little it could be mistaken but again can you see what I'm talking about where you know just outside this line that's the entry, those are the pillars that hold the gate to the entry of the driveway you know this doesn't mean to me right here you don't mean to exclude that do you you're asking I'm not a historian or I'm a board so I'm not going to comment on it how did you get this problem the street spokes who were doing the research on it okay street spokes with the city okay so employees of the city doing were they employees of the city or contractors of the city employees of the city as far as I know but they're the ones doing work on the street alright well I just would caution anyone to look at a little bit like this I think this is one of those things that if it's saying it's existence and this is what it is and yet this is actually where it is it has to go like this and this is one of those things that this then needs to be corrected well again about images I get a little concerned about that because it could it could be mistaken so somebody could look at this and say oh well that means that the pillars that hold the gate at the end of the driveway are not part of the legal description of the property where that's really I don't believe that's accurate I agree that this so the ordinance which is recorded with the clerk and the clerk of Boulder County and in the assessor's office and these are the legal documents that provide the legal description for the property and then I have a question so you presented this to the historic preservation commission how is that possible when that meeting was canceled? after it was on the first you did it on the first they're the other one they didn't have a quorum didn't have a quorum and that was after the fact though because the concrete had already been demolished I mean if the city was just going to push forward with it anyway well we didn't have much of of a say on it but I liked Brittany's suggestion of what was to do for some portion of the time or a wonderful suggestion for concrete like what they did with what they did with Brittany art jewelry to wear that was the idea and yeah they found it it's an idea anyway yeah I'm wrong for the drive can we please just be more included not that we're going to interfere can we be included in this process as things are happening more I will include you on every information item that I have which I have done it was just disappointing to be nor are I a good guy and knowing that it had from keeping on top of things and watching the historic preservation commission stated that they had wanted to know more about information before they voted on it and after the fact when it's already been demolished they can't really do anything so there was no point in my opinion to even come back and present to them when it's already been demolished I don't it should have been put on hold particularly since they requested to me I don't understand why it was demolished before they even had a chance to vote on it that's something I find disturbing and then we as a board as well had said that we preferred to deserve it and we wanted to know if possible and I just don't know what by demolishing it did it really make any difference in the water the being of the water or anything that concrete there was 150 years old I just don't understand really other than I just quite don't understand the engineering reasoning behind it it seems to shame that we lost that and we also lost the curbing on Terry when it should have gone through the right boards and commissions as it has been set up in the city and it was just overlooked okay what I was told is it was under failure it was falling apart it was falling apart and crumbling okay but we didn't know that we hadn't been told that we had been told that it needed to be replaced we stated in our thing specifically I remember stating I understand if it's falling apart there's a water reasoning or something and the statement back of course Ben my memory could be faulting on this but statement back was no you didn't believe that was the case it was just that they were going to be fixing all of it on the area well both things are true it was a part of the process as they're going through that material was falling apart there was no way they're going to connect with what I've been told this is not me this is what I've been told because if there was no way there was to save that while you're trying to update the waterway there at the road to drainage okay that's what I was told we did mention in our meeting when we were told when I came back and we said this was the plan we said can we take a portion of that in bringing a great idea but also I suggested we need to include our contractor taking care of the concrete on the driveway perhaps that's going to be the best sample to use to match and to be fair Karen and I apologize anyway I do not believe Ben was swelling was but I do believe that was the meaning where we stated that and that's one of those things that I did not know the day they were going to do that I did not know then when I came for a meeting for the grant it was being done what date was it done on I don't recall I mean is there a chance we can find that where did they take the concrete well I did come by the video before it got taken out and with the signs and the money and and I did just so you know as a citizen separate from the board not representing the board send an email to city council regarding my concerns and if you'd like I can share that you know with you as public record at this point of course but it's alarming that these things happen without pause for community voice and that includes not just us but the historic preservation commission they really had no input on it either and that's unfortunate while we can certainly all appreciate the need for safety and I guess I'm sorry for any water flow if something excessive a large change in what that needs to happen well so be it but it should not just be forced and it should not exclude the community or the citizens or the volunteers starting on the boards and but rather it should include the opportunity for discussion about it at the very minimum and that discussion while mainly too while the end result is yes unfortunately has to be torn now in the process it could have been confirmed you know it needs to start covering yes we could use it in part to help our contractors match it for the driveway restoration and yes we could use it in part for a potential future fundraising opportunity like what was done in Valley Valley long brown house concrete and historic concrete I mean it's there are things that are beyond just the structure the need to be considered I think that's where our voice needs to be included I think the thing that I find most disturbing is that it will help sort of start properties and time and time again so then overlooked and we lost houses and we lost other things because it was overlooked this house that used to be back here that was on the national registry it was on the national registry that was the famous house it may seem small about concrete but it has larger implications and one of the things that I think we should do speaking about this and looking at the picture I do think it should be properly measured and we should have a new picture because if this is what's left and this is what's put into the engineering and this is what they're basing everything up for now on looks correct because again once something's gone it's gone and you can't go back and you can manage it but the history is gone so if we really truly look at the measurements from what we have as the legal description truly believes and have it in here I think it's important I will pass that out Any other input on the curbing project? That was great Okay, we're going to skip C until Donald rather D, commit for policy for donations and contributions Who's talking for that one? I can Yeah, so we have met and gathered great draft items I think we probably need to meet one more time at least I think we can finish with one more meeting and have that ready for approval by the board next month but yeah, basically where the gist of it is and obviously we'll be like that just to give you a just, oh it's here There you go Thanks Overall, it's kind of steer people towards making a donation to the House Fund but having some other options for the potential of accepting in-kind donations maybe of historic nature I spoke with Eric Mason about what the museum does for that and he gave us some guidance and he gave us their donation form that they use which can be used to draft a donation form for us along the same lines but obviously more of a video of the House So yeah, just kind of making sure that we have all of our bases covered so that we can objectively accept or deny donations and give people potentially other options So we'll have that I think we should be able to have that next month for a minute I just want to compliment Brittany and Karen and everything that's been pretty, we are so basically lucky to have her on the board and yeah, it's just a lot of work so it's pretty amazing I hope this is free Thank you Karen We're excited to have a really useful one Next is Art Watch We had a little committee on that and we had one meeting but to start with we did get our fees paid so we'll begin the advertising for the Art Watch people and we had a meeting and divided things up and it's going to be fun this year and it's going to be fun so we've got some artists in the house already we've got some outside stuff from Marine you can talk on the music and Brittany found a I almost said live painter it's a live painting all of our painters are live we haven't killed any we haven't hit the body we all assume it's live we haven't jumped into AI yet with the right artists but it will be outside we'll have to kind of find a spot I was even thinking of the cortical there because if it is a little drizzly out or the porch we'll have to figure that out so as we're inside we've got a photographer we've got the red doors it's a smattering like a consignment artist so it will be a sample of all different artists who wants to go first go ahead I have Sal Monarano he's a local resident that has been in town for forever and a teacher he's a band instructor and he is bringing his trio and he's very excited to play for us on the porch and he's already been over the porch he plays jazz and all sorts of stuff he's an amazing, very amazing gentleman very enthusiastic he's very excited about doing it and I said that we would do a nominal donation of $500 to the group and they were like he's also very involved with the Long loves of me and they just did their big garden fundraiser can I do the whole four hours yes, he did say he is no longer 20 and he will need a break and I said, what? bathroom breaks? no, so yes and they're usually on the back side so they hate the garden but he is very excited about doing it and I think we'll be lucky to do that the other thing that was on my plate was I was going to try to talk to Tim King about doing more of an instructive thing about his bronze work and I don't know if anybody's promoting Tim King, he has done a lot of the if you've ever been to the elementary schools and see the bronze pieces of the children reading books or anything like that he's got several pieces around town he's an amazing artist it's in the works I'm still working on that one do you think that one is at Roosevelt Park? yes and he would be outside too we had talked about placing him in front of the the auto house it depends on the work or if the live painting is on the porch you can be under the portal we'll check this a little bit we'll talk about this matter and everything I think it could be really nice it'll be great talk about your life yeah his name is John Aaron he's been painting out of Boulder for several decades he's been around for a long time but he's wonderful he's a vendor that I worked with at Chicago he does a lot of work with the old Victorians in downtown Boulder so I found that that was a really great fit he loves to come and talk to people about his work and I'm not sure we're trying to work out if he can maybe come and do something ahead of time to get an image of the house started so that he'd be working on it while he's here but I don't know if that'll be able to happen or not but you can write a subject matter it will be appropriate John Aaron AARLM I mean it can be it's happy to be outside he does a lot of light plein air painting all over the place all the time so it's if I'm used to that so it'll be great and also working on trying to help fill those last couple tables in the house well you have one kind of couple of those but yes so we interact from a local water chorus and I think it's going to be great and again we can throw it out to the board if we do have two spots in the house yet if we know somebody please throw it out to us okay and who was it you talked about here in the dining room her name's Elaine I think she runs the red door it's like a consignment place for artists and so what she does is bring a same of about 10 different artists and it's nice because you get a lot of different things right she's a blind on the way it used to be right next to the crane hollow or crane but that closed that they did close they're reopened and then could you see what they did with the gas station out there the new little gas station they made this incredible amazing coffee shop I was hoping that would be something like that really it just opened up it's pretty upscale isn't it yeah so you're open to having a couple more we only have two spots but one is a different technique maybe one more so we've got a photographer we've got a sampling in here there'll be a water color if you know somebody let us know if not are we still open to maybe having a jewelry artist jewelry is fine we'll probably have a little jewelry here but that's fine, that would be good in a harler because that's a smaller room jewelry doesn't need as much room I have an artist that I can reach out to and see and that's the one spot and if the water color comes through then we'll reach out to her and this is certainly too but yes and the date is September 9 from 4 to 8pm and I am telling the artists the usual that come here at 3 or 4 instead of those three of us we'll have to divide up divide up the board but the three of us in the group will be in the first group because we want to be here when there are people we've talked to help them get things going now something was mentioned about a contract do we need to have a music contract then for a musician if we're just doing a nominal feat I don't think we've had a contract in the past I don't think that's something we haven't done generally try to stick with what we've done in the past we don't have to have a contract for somebody to do what they normally do I didn't pay somebody to commit that's just what we do I understand if we're paying a large sum or something if we're it would seem silly but yeah there's some kind of contract that seems silly that these little tiny funds that end up going all the way to the system but I I believe it is after the threshold that when you have to provide someone with a 1099 I think someone would stage them in a letter so I think it's fine one more thing to reiterate if somebody is getting another vendor by chance there's no table fee which is a really big sell out and we are on the map too we need for the advertising so around the advertisement just ask them to don't promise that because we might have already talked to somebody but just throw it our way but okay so I think we have covered our walk thanks everybody it's going to be a different thing okay should we move on to new business okay news releases for a grant project who wants to talk about that I'm happy to draft something that then would of course be approved by the board and then would of course I guess would that have to go through legal before it goes to the newspaper or just start through us but your timing was I mean it's a newspaper technically not anybody can watch the newspaper and their lives and that's totally fine representing this so honestly I think it would be amazing Karen if we did that and then we approved of it at the next meeting and then put it in place if you're saying in my mind is the concrete work going to be completed by the office well by the end of office that's the six weeks between July and the end of office so that would be perfect timing so if people come by and see something's going on yeah so imagine something going out again in mid-July as we restart and really the visual stuff is all going to be in the next six weeks well I was thinking that in August 1st type of thing we would put it out in the first and then of course one more time at least in the project that's cool we'll do that then I'm happy to grab something for the approval as biologists but I want to jump back to art walk just for a second we didn't discuss the upstairs room which will be open during art walk and not normally and I think we'll do that again this year to play a video it's a nice historical video but we also have this big room up there so we can condense that a little more to the east side the table I think for the grant if you want to well I would prefer that be in the library and the reasons well the reason is the hope would be people could actually look at the way we go well they can that one in particular art walk is for the artists it is that's the primary reason it is but we've discussed that that would be like our unveiling of projects in the grant so that's why I suggested I remember you brought it up he was just brought up but wasn't it discussed that we could label that this is the window and then we would do most of the historic stuff upstairs maybe just put a little 8 by 10 little table you know a framed what do you call it a tripod this is a little tripod not a big tripod in the library in there but really because an artist is going to have that room that's why we're doing this that's why we offer them a room so they can show their stuff would it be possible to do anything like that for the summer open house don't be more ongoing we could try the visuals won't be yeah the visuals won't be there we're going to be there yeah put a marker but then put the details upstairs you can have a whole table take a picture of it I think we put a marker and I think we can we make it I guess the marker so that it holds the space of the curve plan in other words so the artist is not set in that but more I think we could do that and then we have more in depth information upstairs is what we talked about being upstairs is we talked about having a film and then having the items that were for purchase the items for purchase right there and you with the discussion and then we talked about having historic clothing in the Brides room and I had that contact that you met a young gentleman that had men's wear from the 1900s so I'm working on having him as well as on possibly women clothing in the Brides area so if anybody happens to have a 1910 or so wedding dress I have 13 tips I don't know if you happen to have one you've been amazing though to the store up there I guess I've heard about it this gentleman I agree with the wedding dress as far as women's clothing is concerned that's something to think about because I had just been to a luncheon with my questers group and we had this group come in and do all the undergarments for women's wear going all over and it was really fascinating she had several dresses and I was going to reach out to her to see if she could push something in place and I'm not wearing costume yellow so I'm working on this that's a hard thing to come by you know relevant or not but a friend of mine just showed me recently a whole collection of vintage purses some of them beaded and so on really really old old stuff and her sister-in-law collected it and then the sister-in-law passed away I don't know if you'd be interested in looking at this box of purses to see if there's anything you'd want to display with the women's clothing translate being with my with my questers group I know people that collect purses I would be fascinating it would be an interesting table to set up yeah I have I have some but I collect them in fashion so we're talking to the right person here interesting to set up up there what should I tell that it's possible I've seen in the guest room in the guest room we can discuss what was on the guest table but it's not something that you want to keep but if she's interested I'm in the guest room I don't know except for her I don't know what she's at I just want to make sure we talk about what she said absolutely I'll mention it to her I don't know I guess if she was getting paid maybe she'd been twice but that's along the slide says something to discuss that maybe at some of our open houses I've run into some amazing people here a little month I'm blanking on the last name her name's Ann and I can't remember her last name but she is responsible for doing historic quilts she has over a thousand historic quilts here in town some date pre-Soviet that's it I'm sorry I'm Jean I'm right and she's an amazing lady she has done a restoration for all sorts of stuff it's just the sound of what she's got but maybe that would be something that we might consider doing at an open house at some point where we bring in specific guests that don't necessarily want to sell items but that would like to display items and talk historically that's just what we know I like just yes thank you thank you so in wrapping that the clothing part of the art is going to be in what was formerly known as the bright room now known as the guest room and in the meeting room we'll have on the east side the DVD playing and the house items for sale such as the books and the artwork the east side of the meeting room and on the west side we can have a table for the grant project and as we settle that we can tweak it what they would work better somewhere else but that's a good start that's a good outline and we'll have a marker as you call it near the curved glass can that be on one of the short square tables so that it was then just a table top easel that shows and it's just in front of the window so that in essence it kind of directs people to where to look and then they're seeing the easel with the information about the window and then they're looking right there and the window's right there we will do something there but I don't want to promise a whole team because again we did promise that room to an artist but she's not talking words no one of us is too small we usually do that artists like two car tables it's a small or it's a small room it's a small room well I think right in front of it so that it's not too much room right in front of the window so it's not too much room I think just saying that when we set up Brittany, Ann and I will be here and we can if you come on the left it will look those way what works and I think we're all adults we'll make something nice it'll be nice okay so that stuff's we'll tweak it as we go along we'll okay sorry for jumping back there I don't know where are we now okay so we already talked about the news release Karen is going to write us a great article and it's all tea so we need to start looking at a date for that may I suggest that we do something in early October it's indoors so we don't look at the weather too much well and if we're locking off maybe we might still have a little smattering of the gardens in October well it's usually end of October when the weather starts to turn so we might get lucky there or have some present board members handlers it's a tea to him so do we really fund that or do the supplies get sponsored I think the paleon helps we've tried to keep it minimal cost it's pretty low key it's more about getting together and visiting and by October we should have good things to everybody show everything so we have done that so do we have a budget I honestly don't know I don't see that well we're not going to go but the stuff we've done I was going to say we have the cost that we're on the financial reports from years prior and it's going to be something very similar in line with that we've had pastries prior for cheese and I believe Jaclyn was responsible for all of that we can certainly I know that I could pitch in and make some pastries or desserts or whatever and then we do have cheese and things in case people have dietary issues it's not really a meal I don't like a whole bunch of cheese I'd rather have cheese cheese and fruit or something savory we can do a small piece of cheese but it should be a tea is that usually on a weekday or on a weekend on a Sunday so you've got the first eight and fifty they're all Sundays selfishly okay that's fine because Columbus Day is the ninth and we wouldn't want to interfere with anyone's other plans for a holiday I can't make it the fifth can we try the first can we try the first it's my mom's birthday we could probably do something on Saturday October October 22nd October 22nd let's look at the 22nd how's everyone for the 22nd we could be getting that we're inside I could get together with her on Saturday we could get back from a moment's retreat we also have the 29th October as five that might be Christian in a little book I wouldn't use the weather as an indicator because we have no option but do you think it is okay I think the first is okay I don't want you to do that but yeah I think the first is fine are you sure we're almost there on Saturday or I'll see you're after yeah we can always adjust we don't have to put it in concrete yet so what's the bigger expenses was the invitations that we sent out yeah it was supplies that we already have here how was it we'll see John that was minimal we didn't send out maybe 30 I think it was 30 and we actually had stamps that were we had things we didn't want that to go well there's the other thing as we could go or we could go for just wondering why did we like the 8 I liked the first it's not about the 8 I just didn't hear it maybe you could be here you're felt that yes and I'm responsible because I had COVID that's right your mom is here October first how about the time that we've done in the past has been afternoon five minute afternoon maybe two plots traditional I think that I think that because two plots for people that have vision issues elderly people don't want to be driving out in the dark and I think we need to look one or two is good and then everybody's one's fine too if we go at two and then we can be here at one to set up I think that works some people on Sundays have church services we don't want it so you don't want to take the morning you know Brittany thank you for being such an honest mom a good job she didn't love that watch Spring Mom I mean really a cup of tea, a couple of sandwiches that would be nice yes nobody wants it she'd be more than welcome she'd be more than welcome it's generally a two hour so we have done one to three and also two to four so what do you all want to do one to three so that works better so what you were thinking Karen other Karen we'll meet you yes that's what I was thinking two to three one to three one to three watch over first we'll check the calendar hopefully there's no writing and then when you send that out to everybody see what I normally do so I I'll figure out a way kind of way okay so the volunteers is set for the October 1st at 1pm okay we'll be on to do we need to set up do we need to set up a committee to work with yeah I suppose we should be volunteers of course we worked on the last one okay Cindy did you want to be part of that as well oh yes you should there is really no too many there's more to marry it would be great more voice always has a better suggestion than the other person it's always good to get more people involved in exactly in all of these kind of annual well once you have a plan then I'd say all of us should absolutely the point is just to get together and then of course bring it back to the board and say okay so here's what we're thinking what do you think suggestion it's always that way you guys can sit up beside me sounds good I'll reach out to you to set this up for a beautiful meeting alrighty and then number C now we move to July 26th open house to spot C here so we can discuss that the timing of it I'm going to make it later because the other one was rather cordially attended again I think that if we have more than just an hour and a half that might be a good idea but more importantly giving the word out is really critical and it was in two different weeks so constant time not just in code ever my only criticism of that is this it was really low down on the list when you pull up the Thursday constant contact you have to dig for it there's a nice beautiful list of lots of things to do within recreation which is fantastic but it was pretty far down and given that it was coming up sooner than other events I thought it maybe should have been a little higher up on the list just a thing there's some things coming up within two weeks probably should be one of the top items on that list but aside from that sending out an email to the guests who we did have sign our guest book and say this is coming out that's a big thing so what are we looking at changing times it's up to you all I think it kind of interferes a little bit if we can extend it a little bit I guess that's what I would say because it was a 4 to 6 6? I think it was 4 to 5, 30 that's really bad it's a small window as that works and there's no way most people only even get off till 5 I think it 430 to 630 I'm thinking that's maybe a good idea or I don't want to commit to much of your guys time that's outing can we make it more like 5 to 7? that's a better I honestly think 5 to 7 people that are working get home from work and if people bring kids it's the young adults who are working they want to educate and educate the older population that's something about getting more people involved I don't know anybody that doesn't work except for people that are retired for the most part can we get an agreement 5 to 7? do I hold or can we just get a verbal head note? it looks like we all 5 to 7 until July 26 oh since it's not art work we can get by with a smaller crew right now is there anything else is it just that we don't have houses anything else do you want to show any more of the crayons do you want any more of those things around? well what I could put together is just informative boards yes but this is what the projects this is where we are now it's like they're going on out there yeah it gives a actually it's about the house can we have that put in our board calendars so that comes out and it shows not on everybody's I keep jumping around here I'm sorry jumping one more thing back to art work we've always had tables set up outside oh yeah is the city, will the house take care of it or will some crews take care of it I'm not sure I would have done it in the past but I'm sure it was both happy she used to get people what sort of tables and what were they the square card tables sometimes a little tablecloth chairs for people just to sit out there the band would be playing so they could sit in this I'm sure we can we have it down so somebody's assigned very confident that's a good question I don't know if that's something to be the material or if we could use just the little bit longer tables but we never the board has never messed with that that was always do you need us to speak to staff to do that okay just wanted to make sure we got this let's talk about those setup things get in August and make sure I don't play them let me try to figure out before then that's the one yes that's right I hate to interrupt again but with the fall tea we should make sure that's on the staff schedule as well that they know what's happening to us too I'll make sure this goes to the proper place yeah okay again jumping around here a little bit okay so we covered the fall tea are we done with the tea anything else on the cover but the summer open house we were just on the sea we're just covered we're going to get everything covered and it is good so with our summer open house we set up dates from 5 to 7 again that's a we all need to be here in present 15 minutes beforehand and then have the dates they're in the drawer so I made folders that can be suggested and that was an excellent suggestion on that suggestions do we have dates for our new board members they were here last time it was okay okay great and since it's July 26 which is nice we'll have our July meeting yes I just got a mail down sorry okay anything else let's move on to items from staff that that's me make sure I get this right so we've got some staffing changes I wanted to update you guys on Sue Ellen is moving into a slightly adjusted role it's a promotion for her doing much of the same thing that we have to have her do or we crumble at the seams we're just taking care of our back side all of our track and all of that just fun stuff that she loves and drives me insane so she's going to be area supervisor for us which is great we're calling business services section and we will be hiring a program supervisor that was her current position we're going to change that position that person will actually end up overseeing Calhan House so they'll oversee special events, general interest Calhan House Sandstone Rentals there's a person need each of those jobs but that person is supervisor so we're going to see Sue Ellen you have an after-move you'll see me and probably this person too we'll figure that out there's a ways to go on that so we'll see her for a while congratulations to her it's very well deserved so that dovetails into the amazing news that we'll have somebody around for July 26 and somebody after July 12th board meeting will have to resign from the board so I'll keep you welcome our new house manager oh hey oh that's so good oh perfect congratulations oh my god I'm going to see her a little time I'm going to say that oh great oh you're very excited gay fabulous are you making your other job? yes I think we have to start the figure out as July 17 and so we'll be at the July 12th meeting and we'll resign from the board after that so we have to fire from here fire retired and congratulations congratulations we actually had some great candidates this is not an easy position we were really impressed and amazing she was obviously a target straight away we could not be happier from our welcome I haven't actually seen you since you were born so we could not be more excited about your hair growing I just want your fame to be right here I'm excited to work with you so for sure helping her to get started on the a lot of amazing stuff that I haven't involved myself with so we'll see a lot of great people just could not be more excited I knew you guys would be excited absolutely such a great historic background you're a perfect fit she said it was awesome well that is a really good news yes I don't have anything else but we don't know who the interim person is the other face oh no the program supervisor that job will be posted externally we do have a couple good internal candidates for it but we'll definitely post that one externally I'm excited to have Bill because I'm doing that he wants to break like one job it's been over a year and it's time it's time to retire that one hat I need to be able to get more to the recreation center aquatics definitely excited for me but also I think it's really cool this position it really allows this person we haven't had this sort of position even when I was a supervisor spread quite a bit more thin I was going to be able to really focus on on those areas in programming and assist again there's a person who's there Sam in advance and there's Kristen in the general programming and Brittany here and Rachelle in our rentals and it's and Ariana in our therapeutic our new person's therapeutic preparation so they can their only job is to help them and God knows I haven't even been thankful that we've started to handle people that care themselves but with some help they can really continue to grow it's a really exciting time for us this is a big sport yeah yeah it's great it's all going to be happier thank you okay I'm really thinking so we've been short handed before all last year we were too short but but basically it stays open until we go through the whole process that's been the process how do you work then since hopefully we'll have a quorum we do have the quorum if we have a tie quorum he likes congress we will be better oh wait I think it's better we can tell everyone tell everybody we're going to be better than that they're not too many we're usually pretty good so okay that was the only item to stand this needs to be the walking tour we have one more item here's items from the board does anybody have any tidbits to share of course I always love sharing well part of it is follow up from last meeting let me hit them this way so take one this is just a little bit of a proposed language for an email to go to the guests who have signed the guest book and anyone else who has reached out for information about future things that are coming up at the house right off of that of course we need to change the summer open house time from 4.30 to 6.30 to 5.00 to 7.00 so go ahead and strike that and replace that with a 5.00 to 7.00 time frame but I did want to run this by you all and see is this acceptable to you for someone or whoever it's going to be doing a proper email from the city to our guests who will the email be coming from will it say City of Longmont or will it say from it's a good question I was going to ask you all that would you like it to say sincerely from the Calhoun House advisory or what would you all like I wanted to let you know well if anybody's email is like my email box I just get so much stuff that I need something that catches my eye that I don't delete it because I get so much to be advertised it's all we've done so I just got to go through and delete the link but if it's something that catches my eye then I skip over that one and I come back and read it so it's something that I don't catch their eyes well if this is going to be the people that have signed up for our email can we somehow have it well here it says website at Longmont, Colorado, Gov slash Calhoun well it's going to come from a city a city but I think the subject to read it is Calhoun House events is that to be a city Calhoun which is immediately if you've done this Calhoun House events anything that catches your eye I think that's perfect Calhoun House events that would be great subject should be Calhoun House events and thank you for doing this Karen how does that read to you all is there anything you'd like to say I think it reads really well it's simple and it gets pointy I did refer to websites for details on the Santa Open House because that's going to be a reservation required for an event but it's a holiday open house it's just referred to the website for time because we've not yet carved out those times and so at this point that seems appropriate to just refer them to okay I just wanted to double check with you all I'm sure that I have a question did we at some point discuss wanting to collect donations the QR code was kind of designed for that is that built into this QR code it is and when you scan it from the donation option is at the top of the information page before I had been at the bottom you could see it so we requested that yes so I wanted to so if you scan the QR code it's at the top of the information page okay good okay items from the work are you done or do you have something else so as long as this is okay then should I just email the content to you to both of you okay and then that way I think you should send it to the whole board it copy you all it's the same content nothing's changing it's just great now we all know what everybody else has seen okay and then the last couple of things I got another article from Brian who's doing that research he really kind of made and I couldn't email it to you or to share it with you but it's just this well he's from Texas but he's doing the but he's doing the research but he found some article from May 8th, 1936 that Tom Callaghan had gone back to the city there and informed them that there was this article in the Times call here that he was receiving his 50 year jewel is what they call it on Fellows the O-O-F for Freddie yeah Ashley is over on Main Street right so anyway, so he shared this with us too so this can be included in this graph I'm sure and then I still need photos of the before or before photos should I just follow up with an email and tell you about that for the scrapbook I have a question on the scrapbook is anybody working on digit how's that coming? I can't say it I'm going to ask you all if you would prefer to have it done by an amateur that we're not going to have any cost or if you would like me to go ahead and get an estimate of what it would cost for a page from someone who does art photography and it was referred to me by Eric Newsom could we possibly see a sample of the free work show us what you can do it would not be that professional it would be me or it would be a student why don't you do a sample for us just a couple pages so we can see what it would look like I don't see it I think it's so important that it be done right so it would be good too yeah okay, alright I'll bring that back for her could it be absorbed? yes what you're going to do is you want to know the price if it is absorbed at a low price or price even moderate what you want to choose then we can consider if you really want to have a base so there's ways to do it or or if there are funds in the Calhoun House Fund that could be utilized for it let's see what we're looking at alright I'll bring an estimate and a sample to next month we don't get it together but yeah that'd be great okay I have an issue that I want to bring up before my daughter Molly she is doing several films and professional work on those lines and she said that she'd be willing to come and work with us with her film crew and the video that we have of the Calhoun House Fund it's kind of dated I'm trying to be diplomatic it's dated and I think that you could use some work it's something for us to think about and to consider we could get a grant for it to cover expenses but she is awarded this year at the grant so she's so you know she's very good at what she does but I thought it was very generous on her part she said would you consider collaborating because I talked about she's heard me talk about the video if that would be possible that would be a consideration if we did our film work then we could possibly consider working with you as to how to put on the photographic experience that's what I do a video does cover it's not just Calhoun House it's a long watch she would include that and she's you know she's also worked with she's worked on various different words and commissions herself as a student with downtown development so she's got a lot of amazing background in that the fact that she's even willing to consider it it's pretty amazing Molly McCoy M-O-L-L-I-E but it's something I wanted to put out there you know before a member was here to hurt me express that I think we have an opportunity here to possibly get on the and use the films I like watching PBS and watching them with color rather experience and I think the Calhoun would be a great fit and we could get something that was up to par that they would be willing to look at that would be crucial so she's gonna I don't know something that we need to discuss as a board we're even open to have a discussion and talk to the board or I mean it's up to you guys on whether this is something that you want to look at for now or if we want to post upon it and look at it for an extra project again the sooner we get on the calendar to discuss things it will take time it will take a long time to do it and what not because she's got other projects that she's working on I would be in favor of getting her here to at least look it over and talk to us a little bit about it I don't know if we can squeeze it in like could she be included in the agenda next month as an agency if she has it on her just kind of present to us her thoughts which we can so I will ask something to the board next weekend that would be a business for her and I'll keep in contact with Anne and I mean what should be on the agenda but I wanted to put it out there so July is the 12th I will ask and then she is working on other projects and then a quick side note for a community event that I did want to bring up I am working on a fundraiser this weekend at my father's house on 3000 means 3,000 we're doing a clusters broad sale which is from across the state and if you know about clusters we then any proceeds that we do go for historic preservation so anybody that would be interested to come it's going from 8 until 2 o'clock please come and consider buying something for feet or spend some a dollar or so and it all is for a good cost it's this 17 at 3,000 amount of view and it goes from 8 until 2 is that going to be posted anywhere? it is posted on in the newspaper and again we've invited all the clusters throughout the state so we're a national organization so we've got the latest kind of information all right fun so any more items please come forward a lot today let's move on to future agenda items let's see the house manager picture project that's pretty under control but how is it going to be used? I was going to say collectively that and the past and present board member wall art is going to be happening at the same time and it really just comes down to when walls when the hallway walls because all of the photos they're on the walls right now in the hallway and just outside of that we need to come off and then we're going to be looking at just to talk about that I don't just here's what we want to do here's what's here now any thoughts on I'll have some more information do you need volunteers to come and wrap the current pictures that are on the wall not yet so let me meet with him and then I'm reluctant to do much of anything as far as that stuff goes through the house through the end of August but again as far as doing that work I won't know why we'll set up I know it was discussed we didn't want to hang anything until work was done but then there's the other aspect of absolutely that may need to get done earlier so we'll talk about that if we need volunteers since there's no work happening over the next month then it's fine so we can talk next month for you and say okay now we could probably go ahead and keep it safe so that's the process moving on that's going to be we're going to schedule that next year right I think it's something we do want to consider to be scheduling for next year so perhaps that might be something not next month or even the following month but potentially maybe in October we might want to let me put that on the radar for let's bring it up in October to talk about it it's an event that is an opportunity for clubs local clubs to have a representative come and have a table here in the house and present information about their club and then the house is open it's kind of like art walk because it allows the community to come in and see all the organizations that are in the community look at all the club opportunities I think other players so I don't know what came up with that we did it three years I think and it was to germ up business for clubs to use the house but it was also a fundraiser because we charged them for tables and one of the small car tables was X number of dollars few of the larger tables was X number of dollars so it was like hard part basically other than setting up the tables and figuring out where to put them off it was I thought was successful got a little crowd I didn't feel happy people upstairs it was really pretty cool you learned about the different groups and clubs that were in town newcomers that was something we could talk about in October or unless somebody has some really good information prior to that I think it's a great idea we can use it as a fundraiser and not only it was a community service as well as it introduced new people and that was many years ago so we got X number so was it advertised as like an open house how was it advertised to get the public to come to it I think we advertised in the paper it was called as public fair there were flyers so yeah okay to attract people to not just the clubs but to you have the general public coming that's just one of the general public you first had to solicit the clubs and hit them on board to guarantee that you were advertising to the community as well so we could then put it in the newspaper have a a poster at the library have one at the senior center various different locations but first we started by brainstorming all the clubs we knew about in town and then we sent to their presidents or whatever set the flyers about it then they had to respond by a certain date with their money and stuff so we knew what we had and then we thought about taking back that on with the city you know advance the size to get better turnout from the public seems like we do I don't know what's in that's kind of a simple thing kind of like the ice cream service well you're not going to hit we're looking at some time early in the year there's nothing once we get through Christmas yeah you're done if you think about it January, February that's when people are thinking I'm going to do that typically they do that in February so February is the key key message for you then maybe I'll double check the time but it's a beautiful community service beautiful outreach I think it's a great idea informative about the house but it's also about the local clubs and it's a little bit of a fundraiser it's win-win-win everywhere that's sort of your workflow how much space do you give each club if you get a big turnout I think it's a great it just sounds great we have a lot of card tables yeah so we can just market that we'll bring that up into new business in October yes and could we put a tent to talk about our tentative date in February that date may be in February yeah anything else in the club affair see review future house restoration and preservation projects that says in October is there anything to bring up now I think the only thing I might ask is that we have that we have those two spreadsheets one that is restoration and preservation and the other is maintenance I don't know if they've been updated or did any help in doing that but if there's anything even Brittany when we were walking around the house found a spot that was like this is coming off of the wall near the wind yeah that's not on the spreadsheet so have you seen a copy of the spreadsheet yeah it was included in the both of them were included in the report that included both of those lists but say maybe at some point if not in definitely in October we probably should be updating those lists good job for housing yeah yeah just saying you're going to act to the watch out right as Brittany was taking us alright we're going to have a copy of that yeah yeah maybe we could just kind of twice a year distributed see if it's not it's important okay moving on EBLAST that would be more of a swelling thing it's just on here as a regular reminder that any time that we're wanting to inform the public about anything regarding the Callaghan House that's what she does and she's available to do that and she said I'm willing to take any content you all would like and put it out there so it's just a reminder for us to one of them and so it's just a reminder for all of us to just keep in mind if there's something that's coming up coming up that we forgot about that we need to inform the public discuss just leave it on because it's just a friendly reminder every month and the last item I don't know is that something also sounds like a great job for us it's a dreamy thing I'm gonna lock that off for that reason if you all have a group thing then great that would be really great I know there's a lot of our stuff up there and it's through the years so maybe that would be rather than feel like oh guess what Brittany we're overwhelming the Callaghan you have volunteers that are here to help I'll be here for our right here so we'll leave it on here so we'll look at that I think it could be an educational thing to do definitely it's when you receive things that you haven't seen for forever oh yes it's like donuts and coffee to me I'll make a food on that well that covers our agenda before I ask for adjournment is anything else you really want to bring up I have one question quickly um maybe I'm forgetting what we decided to do but we don't have any financial system that's that's you're gonna have to give us just a pause but we also don't have a lot going on right that's the way oh it doesn't happen we discussed that we're gonna look at it on a quarterly basis that's the general plan we could go on we'll really start to put that stuff back in place but definitely on our minds because that's it's important that we want to make sure you guys have the information the information's there it's all happening it's not seen it right there's nothing reshattering right generally slow alright so with that can I have a motion? we adjourn thank you