 I've got six o'clock Monday, April 5th. We'll call to order this meeting of the Manuski Liquor Control Board. Please join us in the Pledge of Allegiance led by Deputy Mayor Hal Colston. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. Thank you. You're welcome. So first up for our regular items is item A. This is the outside consumption permit for the Regular Veterans Association. Staff has brought us a memo with some updates. Is there anything Heather or Jesse, anyone wants to add to this context? I think we all had a chance to read it over the weekend. Nothing. We don't need to highlight anything else other than what's in the memo. We were anticipating Scott Lemieux from RBA being here tonight, but I don't see him yet. But the memo is staff's comment. All right. So some new information in here, including some options of how we could proceed as well as some input from our downtown business association. I know I have some thoughts here. CF Council have questions or want to share your thoughts about the updated information. Brynn. Yeah, I have questions about the memo. There's some general terms used that I think would benefit me from having clarity on. For example, under the options, being able to revoke a permit at any time. I probably presume there is a procedure that has to be involved with that. And would that need to go through both basically two meetings, two council meetings, where we have to announce a discussion and then have a second meeting for approval, because that would be at least a 15-20 day delay potentially for that at any time to actually have the authority to revoke it following procedures. So some clarity on that would be beneficial. And then I was also wondering about the ticketing authority. So it doesn't sound like in the memo that we have ticketing authority, that that is left to the liquor control board or the Department of Liquor Control? Is that correct? So happy to answer both of those. Do you want me to? Sure. Yeah. So the liquor control board that you operate as such can revoke at any time. You do have to convene, you would have to at a minimum hear the decision to revoke at a regular liquor control board meeting or at a special board meeting. If you are going to convene a special board meeting for the purposes of revoking it, you need to give at least 24 hours notice of that. So it does not need to go through a two-step meeting process, but you would need to warn the meeting of the liquor control board. So it could be as quickly as 24 or 48 hours or two weeks between regular meetings. I think that answers that question. Also that as you note, the Department of Liquor Control can also revoke on their own as well outside of your authority. In terms of ticketing, we don't have any specific tickets we issue for these kind of permit violations. The ticket we would issue would be a noise violation, but that would have to be outside of the hours of the noise ordinance. And then just as I'm familiarizing myself with these documents, it doesn't look like there are operating hours that are included in this request or additional permit requests. That seems like that's standard. Is that captured anywhere else? So that is captured under the Department of Liquor Control authority. And I don't know off the top of my head what that is for these establishments. We could get that for you if you would like. I understand from talking with the operator that very rarely are they open beyond eight or nine p.m. So in practicality, that's their hours of operation per Department of Liquor Control. They could operate much later than that. Happy to give somebody else a chance to ask questions. So no other questions, it looks like. You know, what we discussed previously was with concerns about this particular establishment in our neighborhood location. What options would we have if we wanted to provide the outdoor permit? What controls would we have if there was an ongoing issue? So to what was just surfaced in Bryn's question is we could revoke a permit within a 24-hour to two-week window. We talked about potentially putting some specific guidance maybe on hours that they're outdoors or something to that effect. And what we're seeing here in the memo is that our downtown association, and I don't know if this is saying that staff agrees with this, but did not prefer going that method because the precedent it would set with other businesses, which I tend to agree with. I think on one hand we get into a situation where we're not being equitable in the way that businesses have access to different services or to performing their functions and also don't need to be getting into that level of detail with administering and managing all of this, even our small staff size and ourselves as the liquor control board. I think the question here is they have not had an outdoor permit in a number of years. Is there reason to give them one now with the need for more outdoor dining to support businesses during the pandemic? If we do that we could revoke it if it does turn out to be a neighborhood issue as we have seen in the history or do we want to not go down that road and just let the RVA continue operating as they have for several years. Mike? Thanks Mayor. I think the memo is pretty clear and I think it's a good idea to make it equal for everybody and I think upon approving this if we have people that aren't or are dissatisfied with this I think we have to hear them out with the RVA attending at the same moment just because we have to have it fair because there will be some people not happy about this if this gets approved but as I was reading this memo it made sense what's good for one business should be good for all businesses and that's just the way it should be. There's other bars in residential areas that have outdoor consumption and I think there may be some opportunity here to kind of guide the RVA on just to make everybody happy maybe we set some guidelines if we can instead of having it not having it so close to the residents if we want to try to to approve this and see if we can have them maybe move their outside consumption to the front of the building instead of the in the back of the building that might be a compromise for all parties involved and I think you know they may be I mean all parties may be open for this too and I think it's something we should consider. Mike? Brynn? There's a note in here that says the permit could be approved on a probationary basis. What's has there been any prior use of probationary license and what would be the procedures for that? So no or certainly since I've been here we have not used that tool basically what that would be is saying that you approve this license and you would like a check-in say at the end of June or at a date certain in the future to evaluate whether it's being effective and to consider it at that time. So allow it with a date check with a date certain to check-in. Okay Jim? I was looking through our outdoor consumption permits from last time this is as far as I know the only permit that has been requested in a non this is the only one that's in an RAR BRC the rest are either in the gateway or in the downtown core is that correct or is there another permit that we've approved that's in a residential zoning? I think that's true that this is the only one in that zoning category I don't think that that's a land use designation though there are certainly many residents who live in the corridors or in the downtown or downtown land use pattern zoning downtown zoning code so yes I think that is a true statement that this is the only one in that land use designation but that doesn't mean it's the only one near a residential unit. That's and I raised my hand but that's what I meant to say to it's there's other permits that have been approved in areas that there is residential areas above around next door I mean there's several bars that have apartments above them and right next door to their outdoor decks I just think what's good for one is good for all I mean we got to be we got to treat all businesses as equal we can't you know in my opinion for as the rules we're looking at we can't just say no if they're if they're requesting they want it it's up to us to approve it yes but I think we have to keep that equality in mind when it comes to this and Jen if I can just point out too I do believe Scott has joined us as well can I just want to kind of follow up on that um is this the only so this is a conditional use in this area to have this establishment operating in the RC are there other outdoor consumption permits we have approved for conditional uses or the ones because I think that's the difference to this is a business that's operating under a different standard than the businesses that operate in the commercial zoning districts um I yes I think that's right it's the only one being issued under a conditional use thanks so I guess a question for the owner would be has there been any effort um towards working with residents um and of the that adjacent to the property to address uh their concerns or to mitigate um noise uh that that carries over um you know there hasn't been anything that's been introduced in the memo that suggests that that conversations happen so I want to see see if there's anything else that hasn't been presented to us my apologies my internet just cut out I had to switch networks um I missed was there a follow-up to your question brand about response to how the owner has addressed concerns so I I don't have information on the RVA uh gentleman who's here may have information on that oh has he joined excellent yeah um boy hello hi welcome can you hear me now yes sorry this is my first zoom meeting so I'm kind of winging it here um but some of the questions that I caught up to were have we tried to do meet with the neighbors and help them out any we have we actually built the fencing back there to for noise reduction and they were supposed to help pay for it but they never did which is fine we covered the whole cost uh the back deck we enclosed so you know to help mitigate some of the noise for them as well and I think the plan that the city had was the pushes to the front of the building anyway more towards weaver street because I know the people did most of the complaining were the ones that were behind us in the back of the building so I hope that answers some of the questions thank you I um you know I know the fence in the enclosed deck have been in place for some time and a number of neighbors did contact us two weeks ago or whenever this came up on actually it's probably been a month uh when this initially came up for approval and still had we're you know still having concerns about noise coming from from patrons so either have you had any conversations in the past few weeks or thought about other mitigation measures no not at all um like I said I believe the majority of the complaints are coming from the the back of the building and the city gave us uh conditional permit in the front of the building so that's pushing our pages totally as far away from them as we possibly could be so those would have to travel through the all the buildings in front of us or behind us at shooting does that make sense so I just want to be clear we have not given conditional approval for anything and it wasn't I don't know if that um is a historic request to move to the front of the building that's not something that we as the staff have proposed I know it was discussed here at a last liquor control meeting but it's not something it's it would be up to you the business if that was something a path you wanted to take okay I thought we got from the COVID stuff they gave us conditional approval so we could sell stuff and stuff like that and that's where they had put us in front and wanted us to rope it off and stuff like that oh I'm so sorry you're absolutely right during last year during the state of emergency there was a blanket conditional response that did not go through this process okay yes that was that was the case okay so I figured I didn't we were very happy with that in front and that would take us away from the people behind us and we we would put up a brand new deck we have it all in close not enclosed but have it all fenced off so it'd be it'd look more attractive and it'd be safer for all of us and all our patrons did you operate that way this past summer we really didn't we didn't put it out there but I mean because we to be honest we thought we gave up on the idea of actually getting it because we knew it was a uphill battle with the tenant the neighbors so once the city gave it to us we're like okay let's read but we adjust and try to get it try to get it permanent so that's why we want to do it everything I think it'll help us out a little bit more and our customers will enjoy themselves a little bit more thank you Mike yeah and I see this is this is a kind of business that we're dealing with with the RVA they're willing to compromise and they've done it in the past and that's I want to just make my point clear with the council that I'm going to vote yes for them to have this and I think they should adjust they should try to follow my lead on this just because of what the RVA as a business they donate back to the windows for charities but they always seem to try to compromise when they're asked or when there's you know an issue arising so this is the ideal moment where we have a chance as city council to work with a business to compromise on all parties even the people on maple street that were sending the emails telling us not to approve this um so again I strongly urge the city council to take this in consideration of them another compromise that they're doing thank you Mike a handshake between friends there's now three days in a row and the last power counselor's feeling about this Jim that looks like Ben was about to speak and you unmuted first Ben if you want to go please um I I was going to say I think I would be comfortable with a probationary permit similar to the probationary use of a parking space that we have for another business downtown set a three month timeline towards the end of June and just check in and see how we are with that I um want what would be more more comfortable with that set in place um then just moving forward or reviewing reviewing a proposed um vote without it that's great Jim do you want to speak sure um I I still don't see the logic in approving something that we know hasn't worked in the past and I would also hate to send the owners down the road of building new infrastructure when it becomes incumbent on us it's literally in the liquor control board regulations as shared in the memo that if there is an increase in nuisance we are it's incumbent on us to revoke the license so I would hate to put us into the situation of having to say yes now finding that those neighborhood impacts still exist or increase as a result of outdoor consumption and then revoking the license the only thing we've done is force a business to build new infrastructure that they now cannot use and I don't feel that we should be locking this area into having that use because we caused that infrastructure to be built and then took away the right to use it um I don't this is the only outdoor consumption permit in a residentially zoned area with conditional use it's it is exceptional and the neighborhood opposition is pretty unanimous and I haven't heard anyone clamoring for this to come back and I understand the need of the business to have outdoor consumption but in this particular location it is an unusual place and this is a highly this is a very residential district it's not the same as living next to waterworks so I just don't see the ability to support this as it's currently laid out okay I again I'm not up to date on how to wave or whatever but the gentleman who just spoke we never had the outdoor consumption in front of the building which um that's taken away our customers are actually going further and further away from them so it'd be harder for them to hear and addressing the the three month deal I wouldn't probably do the construction right off I could probably rope it off and see if because I agree with him I wouldn't want to build the deck and say okay well that that didn't work but if we could sit them out front everybody gets used to it if the neighbors don't complain too much then we have no problem building a real nice solid looking structure and making it look uh more appealing thank you which which mind you you'll you'll buy a permit from the city to build so the city will get some more money from you jesse so I just want to be clear that we're we may be confusing a couple of different requests here so there's the outdoor consumption permit to use their existing infrastructure period they just are allowed to do it there's the option to do to do that but for for a probationary amount of time and do a check-in or there's an option to do it on a conditional use somewhere else on their property if it is somewhere else on their property there may be zoning and other permit implications so it's not you know to the last two points it's not just that you tonight can approve it conditionally to go to the front of the building without going through the land use process so that would be challenging I think within the three month window if it's new if you're asking for new infrastructure and Eric if it's just like courting enough the front of their lawn is that a different thing from a land use perspective I would say if there's no there's no new structures being established at this point I don't think land use would the zoning regulations wouldn't come into play it's when you start adding new structures is when we would need to review those against our zoning regulations to make sure you're the structures are not encroaching into the setbacks or other taking away any parking or things of that nature so if it's just a matter of roping off an area that already exists and not creating any any new structures I think that would be okay thank you are there other questions or thoughts that councillors want to share Mr. Lemieux anything else you'd like to say no I'm fine I can leave you guys to your vote and you know what we'll definitely abide by whatever you guys come up with I'm going to take a guess here and say that someone might want to move to approve a probationary outdoor consumption permit if that is if that is accurate then please make a motion me well not you sorry I'm just going to give you another council I would be in I move to approve a conditionary outdoor consumption permit for the duration of April 5th through June 30th thanks brand is someone want to second that I got a question before we do this but if we don't if this probation one doesn't go through are we gonna not forget it I'll second that so motion by Bryn second by Mike all those in favor please say aye aye those opposed nah nah oh all right um I'm gonna say nay on this I think there's a fair point here that historically outdoor consumption at this property has been a problem and I think the way we are trending with vaccination in the state of Vermont and the state of emergency outdoor dining will not be such a primary issue as we you know but I think by the time we get to June 30th it's not going to be the issue that it is right now and I don't foresee this happening without coming back to us as increased disturbances and having to revoke the permit in the end so very sorry to say nay on that motion does not carry we will move on to item B these are this is a second class liquor and restaurant license renewal for 12 acres LLC doing business as shapers market in deli any questions or comments about this this license would someone like to move to approve the second class liquor and restaurant license so moved second motion by Bryn second by Jim all those in favor please say aye motion carries item C first class liquor license renewals for asian bistro four quarters last stop okrutiho and southern smoke any questions or comments about these items would someone like to move to approve the first class liquor license renewals so moved second motion by howl second by jim all those in favor please say aye aye motion carries item D is a restaurant renewal for tiny tie any questions or comments i make a quick comment on this one yes so you have actually already approved this for next year but it was at the previous it was at the address where they currently are and they are moving up to main street so the only change here is the address change thank you jesse uh would someone like to move to approve this restaurant renewal with the address change don't move second motion by Bryn second by howl all those in favor please say aye motion carries that brings us to the end of the liquor control board agenda can i have a motion to adjourn i moved second motion by jim second by Bryn all those in favor please say aye aye motion carries thank you we will move into our city council meeting so it is six twenty nine i will call to order there's this regular meeting of the winewski city council um please join us in the pledge of allegiance led by deputy mayor howl colston i pledge allegiance to the flag of united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you sure uh agenda review any concerns about the order of tonight's agenda all right uh public comment so for our public attendees this is a chance to speak to any topic that's not in the agenda if you do want to address an item on the agenda please wait for us to get to that topic um if there is someone who wishes to speak at this time please use the raise hand feature or the chat to those now all right so we have a lengthy consent agenda um we have our liquor control and city council minutes from three fifteen uh Bryn you have a question uh there's just two locations where the template might be off my name was spelled wrong on a couple uh pages and then on the warrant uh it still has the previous councilor's uh name listed thanks Bryn let's pull that separate can we can i have a motion to approve the liquor control and city council minutes with the names corrected with that suggested change so moved second motion by Bryn second by Jim all those in favor please say aye hi hi motion carries thank you um next up is the accounts payable warrants for 331 and the payroll warrant for 37 to 320 several items from our previous meeting the appointment of Paul Colston as our mayor mayor council procedure policy the conflict of interest policy in the 2021-22 schedule there's also a sin quest cloud renewal which is a contract for services we already received and the FY 21 audit engagement letter another standard procedure item are there any questions about any of these items in the consent agenda all right would someone like to move to approve items b through h in our consent agenda i moved second motion by Jim second by Hal all those in favor please say aye hi hi motion carries thank you uh this brings us to council reports so um i just wanted to start by making a quick statement a few members of the council have reached out to me about this wanting to share um just recognize the violent crimes that have been taking place over the last two weeks and the past year um so we've had in our country at least 20 mass shootings somehow in the past two weeks um which sort of kicked off with the events in atlanta a shooting of eight people most of whom identified as asian americans and um you know nationwide hate crimes against asian americans have really escalated during this pandemic so just wanted to make a statement that you know this frequency of violence happening to our fellow americans is condemnable um that acts of hate based on any aspect of someone's identity are also condemnable um you know last summer we made a commitment to continue advancing equity in our community and anti-racist policies and would like to sort of reaffirm that commitment you know we have since pursued and received funding to carry out our community-based vision of equity work um we've spent you know at the council and staff level a lot of time supporting and advocating for equity in covid-19 testing and vaccination and public health approaches generally in vermont um and we also leadership and staff and council have participated recently in a structural competence and cultural humility training so it was an appropriate time to provide an update on how we are living into that commitment um and also just say that I'm grateful to live in monoski where we are committed to being welcoming and embracing our neighbors um appreciate that residents hold those values we have had our um pd look at you know data of crimes or incidents being reported and have luckily not seen that national trend here in our community so hope to see that continue and just want to recognize there are a significant portion of our population does identify as Asian-Americans so this this certainly could be having local ignorance with that I will turn to our regular rotation of council reports um how would you like to go first oh sure thank you mayor um I'm I'm happy to report that um our charter was approved by the legislature for the changes that we offered and um it was a 99 to 44 roll call vote that approved um the proposed charter changes um the next step in the process is that it goes over to senate government operations committee um I think we have a pretty good ally and senator rom on that committee um so I will do all I can to support that effort to have it passed and sent to the floor for approval so that's the update on our charter change process thank you how or should I say representative question either way thank you uh brin council reports sure I believe my committee commission assignments will be uh revealed tonight um other than that uh the cswd h and it's all waste district um doc drop-off centers the closest one to us is south burlington that has uh added an additional drop-off days so they're up to five days during the week um visiting cswd.net dot net is a great way to visit the website and to get all of the location times and materials collected um and last week I met with Gwen and molly um city staff to review the container grants uh requested for um this upcoming season for public spaces um and use of the current uh community cleanup fund balance uh to help offset the match required of that container grants so I believe ray will have more of that in upcoming meetings but um was happy to participate in that conversation just this past week thank you brin I have nothing to report would you like jim uh thank you um the housing commission met and was uh really dove into some details on how to understand the varied the scale of impact the various levers have for creating units of housing with more bedrooms um so we looked at impact fees parking minimum waivers density bonuses tax abatement and other um fee waivers as methods to try and incentivize different types of housing in a project and the great thing is that um Heather was able to provide some realistic numbers based on what's actually happened in the city in the past from for real development that we could then game out for different scenarios different types of mixes different affordability ratios um so the housing commission really got to dig into those pieces which was helpful to see in terms of real numbers and what it does the financial viability of a project uh so that was useful um the outcome of that is the density bonuses and parking are the our supporters of magnitude larger in terms of their impact on the overall financial picture so it's why we impact fees I think uh John Rauscher shared their sweeteners they are not going to move the needle significantly on a project so we have to look at those all those together but consider their relative magnitude of effect um in addition I attended the members of the housing commission are standing by to present kind of the lessons learned from that exercise to the planning commission when the time's right and they're considering various changes to zoning I also attended the convening of the housing commissions which is put on by the chinning county regional planning commission the following monday a week ago and I wanted to thank our planning commission chair and our housing commission chair for also being there providing really strong representation for moneyski and I also know that members of the Essex housing commission have been reaching out to our staff and representatives to understand what we've been doing in moneyski and how they might utilize it in other places so I think that was speaks highly to what we've already been doing and the work that's going on ahead in general they shared their egos report thank you mayor for circulating that link to the rest of council um the they provided an annual report on how we are doing at meeting the uh sustainable development goals within the city or within the county and are talking about what to do next one of the things related to housing that came out of that is uh there's pretty much agreement amongst members to that having targets for affordable housing provision would be helpful within communities in the area to understand how much every community might have to do in order to pull together towards the goal of providing a better supply of affordable housing in chitlin county um so as they go forward in planning with the regional planning commission that'll become focus thanks jim um one update I have to share on a similar note um myself and jesse forgive me if there are other staff members in attendance and I have forgotten um joined other managers and elected officials from across chitlin county for um this sort of preliminary discussion on regionalization of services you know so we've already been engaged in this regional dispatch discussion for some time there is interest across our county in looking for other areas where cities could collaborate and um you know shared service or equipment or find just find ways to be more efficient and effective um not only for cost savings but also um delivery of service so nothing really substantial coming out of that discussion it was very preliminary like what are the areas that folks might be looking into in the future um but want you all to know that that's on the radar also that regional dispatch was seen as a really good entry point into other public safety areas of collaboration potentially second update um the airport advisory commission had their monthly meeting I attended that um they have selected a contractor to install the noise monitors which they received grant funding for they are expecting to implement those monitors I'm not sure if that just means installed or if the data will actually be available to the public at that time but by july um there would be an online portal for um anyone who's interested to access the data that those monitors collect and we are still looking at hosting one of the monitors at musky city hall to collect that local news data for residents um they have also begun design work what is the timeline here I'm looking sorry I'm going to write my notes so this year for the noise compatibility program there's the 10 house pilots that will sort of kick off that project and 50 homes will be done next year following that pilot um and so they are actually on track to not just do the pilot but start the design work for those 50 houses this year which would mean an earlier start in um 2022 to start rolling that program out well I will turn it to city manager jesse baker for city updates thank you um and bear with me I have quite a few updates today um so first as always I want to give you a COVID update last week we had 12 new cases in musky which is um up from the last two weeks where we had under the six reporting requirement um we are tracking the burlington numbers which are very high um and anticipate that we will see continue to see an increase in musky um in that we usually either our numbers are up and then theirs follow or vice versa because our communities are so intertwined so just reminding everyone again to wear a mask when in the presence of others socially distance wash your hands and get vaccinated when you are able um daily testing continues at the OCC um again two to eight mondays when monday wednesday and fridays and then nine to three all other days including saturday and sunday there is translation and interpretation available at the polls um we do anticipate that this testing will remain in place through the summer um it's a very positive testing location for the state um so good news for us that that will continue as you all probably know vaccines are now available for those 40 and older uh for bipoc for monitors for uh school and childcare staff and folks who are 16 and plus 16 or older with a high risk condition um you cannot walk up to those vaccine sites you must register through the state's website um or the state's call center and that can be found in many places online um and then we also understand that the as you know that the mass vaccine when you ski is on tuesdays that the staffing for that may be changing um this month we don't know a whole lot of details but we are advocating to keep a vaccination site a public vaccination site in wanouski for the foreseeable so more to come on that um but want to give you a heads up that that was changing um on to other things you will see in your utility bills this month a stuffer that announces um the commencement of a electronic notification system for our utility bills this is kind of in response to um utility bills being sent to a tenant or being sent to a property owner not tenant or vice versa and some confusion about when things are due so this program will allow you to enroll in electronic notifications of bill balances and due dates we will still be mailing out hard copy bills to those addresses on record um but just a way to better communicate what um those balance and due date timelines are so you'll see um the community will see a notification of that in your utility bills this month um we are kicking off negotiations with the fraternal order of police on their union contract in the next couple of weeks um just wanted to give you a quick heads up about that in that we will be coming to you at your next council meeting for guidance as we go through that union negotiation process um we have two very qualified finalists for the equity director position um we're really excited about both of them um and hope to make a decision and a conditional offer to a candidate by the end of this week um so hopefully more news to share with you about that at our april 19th meeting um with the increased or with the funding that the school will receive um as part of the american rescue plan um our recovery actor need to get nailed down that acronym um we are exploring uh with the school district expanding um out of school time programming summer programming and out of school time programming for residents in winewski which is um a qualifying expense to use those dollars that are coming into the school district so much more to come on that but it may mean a big increase of programming um both this summer but also in the years to come uh i want to comment for a quick second on the mayor's initial statement on the recent hate crimes being seen across the country um and make the statement that staff also condemn the recent a api hate crimes um as well as other hate crimes that we are seeing increase across the country uh chief heber and i keep our eyes on this very closely um to understand what's happening in winewski although those are only crimes that are actually reported to the police department but i did want to share with you that this year on this last calendar year we have received three reports of hate crimes in the city of winewski two of those were incidents of patriot front stickers on um signage and light poles throughout the city um and one was an incident in front of the post office of a individual with mental health needs um yelling racial slurs and a mother and child in front of the post office um none of these have been directed towards folks with folks who identify as asian americans or pacific islanders but we certainly will continue to keep our eyes on this and work with our community partners to identify what they are seeing in their communities as well um the meeting that was initially scheduled for last wednesday march 24th of the school trustees to talk about the future of the school resource officer was unable to take place due to technical issues um that was rescheduled to this coming wednesday april 7th at six o'clock just a reminder that um this will be primarily public comment and then the school trustees making a decision um officers idar will be speaking on behalf of um the city and public comment as we were asked not to present i don't have a good sense for you all right now of when we may be coming back to you if a change is needed going into fiscal year 22 um so i will let you know when i have some information on that um uh on the north end studios front our attorney is continuing to be in touch with the attorney for um north end studios we have received some additional information about their revamped organization um and we anticipate meeting with members of their board of directors the mayor and myself um in the next two weeks in the hopes of bringing you back additional information on april 19th um so more to come on that and um we are grateful that their attorney is continuing to work with us following up on the mayor's comment about our regionalization conversation with managers and chief elected officers across the county um i thought it was a great conversation um as a follow-up to that um the managers did discuss the possibility of across communities if it's an allowable expense um allocating very small amount of the american rescue plan dollars to those efforts so between one and two percent we're talking about not not big dollars um as a way to think about how we operationalize some of those regionalization plans over time so obviously many more conversations to come on that but within the context of emergency preparedness and redundancy of services um we would like to explore that as an option um on more fun things community services updates um this month is april uh april's national poetry month so the library is hosting a number of celebratory events kicking off with a program that invites community members to leave short haikus or stanzas or poems around the city um there will be a smith krona super sterling typewriter at various locations throughout the city throughout the month including the library misery loves company the school district memorial park weather pending the senior center and back to the school district you can get those dates on the website when the typewriter will be in certain locations and we invite the community to leave us little observations about the world of wnuski um and then uh friday april 16th there will be a afternoon three to four 30 special free program for wnuski youth between the ages of 12 and 18 uh with poet bianca stone sponsored by the sung dog poetry center um we will learn about her poetry and also give the young people an opportunity to explore their own voices as well you can register for that program by emailing the library or calling the library um we are still accepting applications for pool attendance for um the meyers memorial pool that will be opening this summer um and just want to throw out a couple of dates to get on the calendar now on may 28th we will be having our inaugural uh celebratory event for the meyers pool foundation and donors at the at the facility june 5th will be the first kind of open door event for those first 40 folks who bought pool passes this year and then june 6th will be the first full day of operations of the pool so mark your calendars exciting things coming and then finally on the community services side there are a few spots left for the usta tennis and the parks program um set for early may across all age groups grades grades three to eight so if you have family or friends interested in that please sign up through the website and then finally um i am both pleased and very sad to announce that our city clerk carol barrett has announced her retirement um effective the end of this calendar year so in december 2021 um in july she will have served the city for 41 years giving her entire career to the residents of wunewski um her dedication and positive attitude can be seen and everything she does and we have been so fortunate to have her on the team for so long um a hiring process is expected to kick off over the summer um and staff is already working to cross train and ensure that the um impact on the the residents of the city is seamless and we are lucky that we will have her for another nine months so next time you see carol please give her a big congratulations and thanks for her service and that is all i have thank you very much we're not hearing you christine can you hear me now yes thank you um moving to regular items item a is a charter for our city manager search committee so we wanted to charter this proposed search committee um as part of the public process and publicly engaging folks in the meetings that this group will have this is fairly standard language in this charter i think the only kind of notable things are that all members are voting um voting members and phoebe and i phoebe helped make some tweaks to the language about um members demonstrating familiarity with the concepts like organization leadership government organization um but also an inability to learn um as we try to you know make this an an inclusive committee so so basically looking for a vote to approve this charter to sort of set up this search committee get it established um but open to any questions concerns thoughts about this charter for this hiring committee i move to approve the charter as presented i'll second all right motion to approve by brin second by jim all those in favor please say i christine yeah i'm sorry i said i would not interrupt on these discussions there was a request for a public comment that came in after this meeting and started so i might okay ask for that before you take a vote let's take a pause for public comments before we vote on this charter right eric whenever you're ready hey everyone i was actually i think it was the second section of this this discussion um the memo from the mayor in regards to um appointees to the commission i was interested in giving some public hearing on so i'm happy to now or i can wait i was gonna say let's jim yeah i was gonna i guess i was gonna ask eric if it has to do with the number if it impacts a number of people on the uh search committee we should probably have that now before this charter is approved let's yeah okay hold on think about order of operations here can we table this item have the second discussion table that come back to vote on this and then vote on that i think that's what we need to do so can we table item a and move to discussion of item b can i have a motion to to do that change in the order here so moved second motion by james second by brian all those in favor please say aye aye motion carries so item b this is my memo on search committee appointments and interim city manager so let's just right now let's talk about the search committee appointments um then we'll move back to item a then we'll come back to voting on this and talking about interim city manager so the this memo is proposing following you know our vote previously about the hiring committee and um representation of various stakeholders i have solicited a number of folks to fill these committee roles and several of whom were suggested by members of council um there was broad interest nobody declined and i actually had to go back and um retract my invitation with some folks which was unfortunate but great that so many people are excited to participate um what we're recommending here is uh so myself and then hal as a member of council um as deputy mayor and someone with a lot of experience in hiring processes like this hiring at a leadership level um putting his name forth also not it's not like everyone on council volunteered um uh from staff the leadership team um during their meeting had a discussion about this and put forth um ray coffee for non-department staff we have lieutenant justin hezinga from our police department which i think is exciting to bring in someone from our public safety team into this process considering that we typically spend more time um with administrative team right and and that is often with those folks the downtown monieski board uh recommended ali nagle um you know co-order of waking windows general manager of monkey house resident and homer and monieski so just a lot of a lot of connection here at types of the city um the school put forth uh superintendent shah mcmanon um as a representative for the school community and having contact with all of the folks in that group um for our resident at large recommending margaret bass um has worked for the city has served on the school board of trustees has participated in our equity dialogues in our equity director hiring um the youth intervention is hiring process just has had a lot of contact with various aspects of our community um and then for our partner community organization leader um iran webster from a alb is a case manager who um primarily provides service to when you ski families so these are you know this is the recommended appointments of folks who sort of meet our qualifications trying to make a diverse board here there has been a suggestion of adding another at-large resident position um to this committee bringing it from nine to ten um i'll let eric speak to that in a moment but i'll share that i also received a similar recommendation from um former interim city manager george cross who was suggesting that this group does not have representation from long time when you ski community so somebody born and raised been here 50 60 plus years um so that is another consideration if we wanted to think about changing the um composition i would also say that we are intending to host all of this in a public process so the debate and discussions and decision making around that this committee will have around competencies and evaluation criteria all of that we can engage other members of the public in um interviews would not be in a public forum it would just be the committee members conducting those so with that said um i'll pause for council questions and then move it to public comment seeing no questions from council on these recommendations and the composition let me turn to eric um please share with us your thoughts great thanks so much mayor lot and hi counselors and staff for the record eric covey um so i had sent a number of the counselors an email first i was so sad to hear that jesse is leaving and now with the news of carol i think you're all are killing me right now um but obviously the city manager roles plays such an important role in shaping you know the quality of life for our residents as well as a lot of the work that goes into the future planning for a city and i do think there could be real value in having kind of a second at-large member or whatever the terminology may be for community member participation on the search committee it's something i'd be happy and um serving in that role as well so i just wanted to gauge your interest on if the council had any desire or willingness to have a second at-large member um on the search committee i think what i would bring to the role is obviously a lot of history uh here in winewski serving on the city council serving on the charter commission um but also in my role in the secretary of state's office i have a a good firsthand view into the operations of municipal governments and a lot of examples across the state um we get a lot of stories in of both good government and bad government and when things work and when things don't i think that's given me a lot of insight that i think could be of value to the commission if you all decide to him that you'd be interested in increasing the capacity the number of members on the search committee um but if not i think you all have a fantastic slate of individuals as well so seems like the search is going to be in good hands but i'd love to be a part of the process if that's something you're interested in thanks so much for your time thanks eric um so yes i'm curious how counselors feel about the proposed composition if there is interest in expanding it um or in leveraging our public engagement process to sort of engage other other voices or other folks in this um i think i'm in favor of having an odd number um on the on the search committee um i don't know how many how frequently there would be a vote that would end up in a tie but i i do see benefit to having an odd number um and as far as what that cap should be whether it's nine or 11 um i think it really i i defer to the mayor um to to make that call on what's manageable and for scheduling um i also don't know if there would be any impact to the proposed budget um so things of that nature but i i i feel that an odd number works best for such things thanks friend um as far as budget impact there's just the where are we offering a hundred dollar stipend i want to say cb yes so that would be the impact um not significant scheduling is going to be a challenge already with nine um and i do think there's a possibility if we run into scheduling talent challenges or one of the appointees you know what they have going on in the rest of their life changes we could end up in the situation where we have to appoint somebody you know if somebody has to resign as well um as far as nine versus 11 i don't have strong feelings on that um as far as like manageability um jim friend did you have a follow-up to that yeah i was just wondering as a follow-up uh similar to our other commissions if it's possible to appoint alternates so we could have alternates um so initially yes that is how they typically are drafted we had cb and i had discussed this and wanted everybody to have a voting role because we're recruiting based on these sort of stakeholder roles um but it you know we could add alternates jim um well first of all i want to thank uh you made a lot for doing the heavy lifting of soliciting enough people to say yes that you had to then take it back um thank you for doing that work and i also want to thank uh councillor colston for uh serving on this committee as well i'm glad that we'll have your voice in the hiring process and everyone else who said yes and thank you eric for showing up and um voicing support and interest in this as well i think in an ideal world i would be interested in potentially expanding the number and reconsidering this request along with a comment from george cross about uh additional representation but i do feel a sense of urgency at the moment um to initiate this process and i don't know that we can do both and that's an unfortunate position but i think from a practicality perspective because we couldn't approve a slate of committee members tonight um without we'd have to come back and do it again in the future i think um that to me is of maybe too long to wait i think we've already had to put this off a little bit longer than your initial timeline so my kind of my i'm leaning towards wanting to go forth with the current number and slate that we have before us and uh i think we've always had this and i hope this will continue to be the focus of having a robust public engagement process that can bring these other voices in meaningfully and fully at other stages thanks chairman that is a fair point that this if we want to revisit the number composition it would set us back on the timeline let me how go ahead uh thank you mayor um just a clarifying question so are there alternates for this committee or or not there are no alternates we have it structured so that everyone participating is a voting member okay thank you um i i do think it's appropriate to move back to item a to complete this discussion and then move forward on the charter um whether or not we're voting there so um i can have a motion to table item b and move back to item a so moved second motion by brinn second by how all those in favor please say i hi hi motion carries okay so let's continue um here if there are any other thoughts on the composition and the number of members um before we take action on the charter for this committee i will share um something that just came to mind thinking about george cross's statement about um you know having an older generation woody scan participant voice included here um our former city manager uh deke did offer to either join a committee meeting or put together a memo and share um you know from her experience previous city manager and being a longtime resident her thoughts on on the process and what we should be looking for so i do think there's space to not just in that capacity right but to do some targeted outreach to other members of wanouski and say hey this is happening um you know if you want to participate and obviously we'll be publicly warning these meetings but just make it very clear you know if you want to come and share what's valuable to you or you want to submit information to the committee in advance to say these are you know things i hope you consider um we can make a concerted effort to do that other questions or comments about committee size composition mike um excuse me i'm going back to what george cross said isn't there an opportunity to have someone that's been here for a while that's gone through the process before or um who has seen change in wanouski over the decades um i'm trying to figure out if that was a miss opportunity on the recommendations or oversight oversawed or recited um you got to be frank that is demographics is something that i was paying attention to in recruitment and i had hoped to solicit somebody from that role and and just to be quite frank that didn't happen um in the uh i did lean towards folks who responded to me and confirmed interest in participating first um and so i do think if we move forward as as is i i'm committed to reaching out to you know engaging someone like deke or george or um you know we still have michael bryan around our former mayor so we can include some of those voices you have jerry meyers you have sally tipson you have quite a few people who just live here that own businesses here that are still involved in our community too i don't know if they missed the memo or or if a phone call was warranted to someone such as that that has done service to wanouski in the past um it might have been a nice gesture too thanks for this charter i'm looking for either a motion to approve it as is or a motion to amend it with a different number of members in which case we could approve appointments tonight but we'll have to then approve additional appointments at a future meeting before we could move forward jim sorry and i apologize if this isn't the memo i'm just not finding it here i assume the committee would anticipate meeting between now and our next meeting the goal was um phoebe and i will convene at nine a.m tomorrow to draft uh sort of a kickoff email and reach out to these folks and start trying to schedule as soon as possible and schedule that before the next council meeting ideally yes that's the timeline we're hoping for yep so i i move that we uh approve the charter as written second motion by jim second by how all those in favor please say aye motion carries thank you so moving to item b um the search committee appointments in interim city manager so on this item i'm seeking two votes one is for the appointments uh the recommended appointees and then two would be for the interim manager approach so let's just focus on the appointments for now um we discussed those already are there any questions or concerns about what's been put forward that anyone wants to share in addition to what we've already chatted about bren uh yeah i don't really have anything to add but want to piggyback on the appreciation for so many folks that would like to participate and have reached out and expressed interest um to the counselors directly to the mayor directly um i i think this we can only benefit from expanded public engagement so um whether it's a voting member of the committee or participating um in in the open forums i hope that those that have expressed interest that are not um able to attend as a voting member continue to to pay attention to the meetings as they come up and and to provide thoughtful input um as they move as we move forward thanks friend for comment does anyone want to move to approve the slate of recommended appointees so moved second motion by jim second by how all those in favor please say aye hi motion carry thank you we cb and i will get started early tomorrow to start convening this search committee so the second piece of this memo and this discussion is on the interim city manager the approach that we want to take there so um we previously um discussed either an internal or external person fulfilling this role um i had i was talking with um with cb with jesse with some staff and um what i am recommending if we go internal is that john rousher and um cb townsen would serve as co-interim managers during this interim period so i've outlined here in the memo what that would look like they would focus on different areas of the work um this structure would allow them to also continue fulfilling their key their key responsibilities in their current roles so would have less of an impact on sort of backfilling for one person stepping into the manager role um i previewed this to the leadership team um last week and i i believe i heard heard support for that there um for this approach i also heard support from staff on a preference for an internal approach given that they wouldn't have to be bringing somebody up to speed and then a few months later a new hire up to speed as well um so we could go that route we could make that decision now or we could choose that we would like to bring an external person in to step into this interim role um in which case we would then uh tomorrow cb and i would convene on that as well and and launching an external search for the interim manager which would be much narrower than what we're doing for our um permanent manager search so there's a few benefits laid out here to the external and internal approaches and it is the council's decision which route to go so i would pause for questions um or comments about the interim manager process brin uh yeah i'm i'm thinking about the transition and um for the interim internal uh proposal um and i'm curious about if uh there's been further thought on if there would be a lead um you know for the council meetings or for um managing um contact with the state especially as it relates to COVID response if any of that has has been identified or if that's all pending the decision that the council makes tonight um i mean fleshing out all of the details does pend our decision this evening but i believe that john rousher would be sort of that state contact he's more he'd be more of the emergency operations person and then with cb taking a lead on it um like the operations administration side i think she might run these meetings or be our point of contact but again um we would need to flush that out if this is the route that um that council chooses to go other folks have questions about the choices here the two different possibilities does anyone want to make a motion one way or the other i would move that i if you have something more you want to say mayor i was going to say if everyone is like folks are on the fence i would share that i do have a preference for the internal approach i think the benefits there are stronger and um i'll stop there and that was where i was going to go i do think that from a transitions and stability perspective at this time where we have so many things going on um alongside the pandemic i think even without the pandemic it's a busy time so i would make a motion that we uh go forward with an interim process and thus i have moved it i'll second motion by jim for an internal interim uh second by mic all those in favor please say i i know i'm wondering if you can carry it they're both here in attendance i wonder if we should ask them on their opinion yes john or phoebe please speak or forever hold your peace all right so the motion did already carry and i did talk to them and make sure that they were on board with this before putting them forward um great so expect a robust update at our next meeting um cb and i have a lot of work to do this week yes and thank you both for being willing to step into these roles moving on to items b this is about our commission liaison appointments so put together a memo here outlining all of the well first of all um what sort of what our liaison role is with various commissions as well as the commissions that we as council sort liaise to and what their meeting schedules are who is the current appointment so we don't need to vote on this we can vote on this at our next meeting the one to have the discussion now to find out where excuse me folks interest lies um or where their schedule dictates that they would be best suited to serve in any of these roles so we first off have um planning commission which by charter i have to leave too so no need to have much discussion there um but then we have our four strategic vision aligned commissions safe healthy connected people which former councillor lafayette was supporting um so we definitely need to assign someone there uh we have our municipal infrastructure which um councillor mires has been liaising to the finance commission which i have been serving in and then the housing which councillor duncan has been doing we also have um a role with the partnership for prevention that councillor colson has been serving and with downtown limieski that um again former councillor lafayette served in that role and so that is open at this time and then the chin and file waste district which we are soliciting new members for brun and then the heart of winewski which um jim is serving on so i do want to call attention to the initial piece of this memo showing our role so i wanted to highlight our role as liaisons to these commission so we are we are there as these are our policy advisory commissions um they should be advising us on our policy decisions but working within the context of our overarching vision so our role as liaisons is to connect with commission chair and staff liaison on and help the chair plan agendas um do the work planning work plan setting that we tie to our priority and strategy step back each year your role is also to actively participate in these meetings you know to read the materials be prepared bring any information that's coming from your role as a councillor to those groups and also bring back information from them whatever they're discussing bring those updates to the rest of us to make sure that we're keeping them in the policy decision framework so i will stop there don't need to deliver this any further i'm curious just to hear like is there a specific commission that you want to serve on or stay serving on um or a specific schedule restriction that makes it impossible for you to do one role or another bring um so one conflict should i stay on the board for cswd they the full board meets on the fourth wednesday of the month and right now i believe we're just soliciting interest for an alternate for the cswd commissioner role so i can help with shadowing and getting that person up to speed oh yeah and how long is that for how long is your current appointment with cswd my current appointment ends at the end of june and their two-year seats okay so you are not currently available to serve on safe healthy connected people correct uh thank you mayor i would be interested in serving on the um safe healthy connected people as a liaison i i did that before uh Amy stepped in so i'd be happy to do that again does that work with your legislation legislature schedule still yeah we're we're rarely um you know done after you know five five thirty so it's it should be a problem okay micah jim preferences i'll stay on the m i c jim do you want to stay on housing um if they'll have me i would like to continue working with them um i've enjoyed the time i feel like there's a lot going on but um and so it's it's important work i'd like to keep doing it if uh the rest of counselors are okay with it all right brin um i do have interest on the final finance committee so if you're willing to relinquish that mayor um i'd be happy to take uh take on that role that's exciting to hear thanks brin sure um okay sounds like we have a viable path with those commissions moving to our partner organization roles um how are you looking to stick with your role with the partnership for prevention or would someone else like to step into that i'll stick with that thank you all right and Heather when does downtown when you ski meet typically is that a regular schedule it has been a shifting schedule um but i think that we have moved ourselves to wednesdays let me just double check my calendar wednesday evenings at six thirty and which wednesday it is it's the yep it's the third wednesday of the month six thirty currently it used to be thursdays it shifted a little bit here and there but i think we're settling in on wednesday thanks heather anyone have specific interest in leasing to that group also again we're not voting now so you could connect with me after the meeting as well um before i bring this forward at the next meeting for voting on these appointments heather i just want to make a pitch for it um this is a really exciting board right now because it has just they've just moved over into being much more of a business organization and have changed their board membership to include almost entirely business owners and that is a broad range of different types of businesses so rather than it being you know primarily what people think of down in the rotary with restaurants and bars we also have business owners from up in the uh tigen area and we have uh seph lennard our previous mayor um so it's a real exciting board right now that's my pitch thanks heather the gym i was just gonna ask you heather what the general workload is in preparation for those meetings i think it's tough to say right now jim it's shifting a little bit um we are kind of putting building blocks in place right now so there's going to be some lift in terms of putting together bylaws and and really directing the organization's future so i think that will will depend committees are starting to be set up as well but there's so much room for determining what those will look like and what those individual roles will be that coming on now is really where we'll be able to shape that going forward thanks heather any other comments or questions so i will say that i am low to take on a lot more but i would be uh backstop for this so if this is something that we can't fill or if there's someone who wants to uh tag team this or potentially see i think can transition into this within six months i'm happy to try and bridge that gap um i don't i worry about over committing on this but i'm available if that's needed because i do think this organization needs represent representation from council thanks jim brinn yeah similar i am also on the board for green up day and have various committees for that um so it is similar to jim i'm reluctant to over commit um i'd be happy to share the role uh as well heather is that a viable i having been with the board and seeing what is new composition is that a viable alternative or is that more um more headache and trouble than it's worth i personally think of it as having more supporters so for me absolutely i think that could be viable i think that i would have to play um a liaison a stronger liaison role um to kind of hold the city piece together but that's fine with me i'm happy to do that so let me i'll talk to narrative the director um between now and the next meeting and then um reconnect with each of you on what a potential path forward could be and thank you heather for offering to to support that if that is the route we go any other questions comments here about these liaison roles all right i i do want to just state you know over the past year we've talked about this before but over the past year with all the uncertainty in the beginning of the pandemic you know we stopped having meetings with some of these commissions for a period of time we did not really do a strategy and priority setting last year we did not create strong work plans to direct the work of these commissions um that is something that we will not repeat this year so i think the the experience of the past year may have felt less guided or lower lists than it is going to in the upcoming year where we will be able to put a stronger focus on on what we you know these folks are actually contributing to and what we are focused on in the in the future so just wanted to make that clear i know the experience has been less than ideal for some of our volunteers and really looking forward to to changing that so this is just on for discussion and we will make these official at our next meeting thank you all moving on to item d this is the fee and lieu payments or street amenities resolution we discussed at our last meeting um we have a little update from the staff before we will vote on this who will begin eric or john so i'll start out i'm not i'm not sure what you're referring to mayor by the update but uh this oh yes there were some questions that jim had about this um about tracking the the what the money is used for what the different amenities are right yes uh so there was a question from councillor duncan about how or the ability for us to track the uh track the fees that are coming in and what they're being used for and councillor please feel feel free to correct me if i'm if i'm misstating your your concerns but uh there there should be no issue with with us being able to track where the money is going where it's coming from where it's going and how it's being spent in the city it should be fairly straightforward from the financial perspective so that we will be able to to provide provide records and information on that back to to you all as as it goes forward okay and thank you eric i think that's good to hear and just for the clarity because i don't think my question was very clear last time i hopefully did a better job in email and trying to explain it but um the concern i had was we have fee and loo payments for gray infrastructure that built things and green infrastructure the growing things and um being able to know that we're if we're taking fee and loo meaning that green infrastructure is not being put in that the payment for that isn't been going to build gray infrastructure and that sounds like that tracking and and just being able to know that we are eventually purchasing green infrastructure and installing it at the appropriate time instead of losing it because it has to be pulled out and redone when the streets keeps redone i think that sounds great um so that's what i'm hearing from this that that tracking is possible we don't need to do anything more than that this view and resolution will still enable that one-to-one where the green infrastructure payments go to green infrastructure great yes that's correct and that that would be the intent with this as well that any any fees that come in for the green infrastructure would be used for green infrastructure within the city i think that's more i don't think there's going to be as much need to collect the fee for the for the the sidewalks and and other um more gray infrastructure because those areas can be rebuilt where we don't necessarily have tree belts available or planting spaces that can support the the green infrastructure so that's where we would look to get the fees more more readily from the development community thank you brian um can you just remind me what the frequency of review for this fee and loo structure is or would be so right now the our land use regulations require uh require street space amenities primarily in the gateway corridors so any time of projects basically any time a project is proposing new development in the city we would be evaluating it for the street space amenities whether that be the street trees street lights or similar similar amenities and if if the area can support it uh with for example if the green belt is already established where it's wide enough or large enough to accommodate the plantings we would look for the developers to do that otherwise we would we would engage them in in the option to provide the fee and loo let me clarify my question the resolutions are in place until you change them so if you wanted to change the fee structure we we would just bring you back a resolution okay oh yes sorry yeah yes and this would only apply to the gateways um i'm looking at the u l u language or is the city wide so the we do we do require that throughout the city with with new development i think there are some exemptions for for for single unit development or or some of the residential developments but any that i believe any of the commercial developments do require it okay all right thank you all right besides that i don't think there were any other outstanding questions from last time we spoke about this it sounded like books were generally on board jim sorry just one observation nothing requested for change but just something to note as we think about potentially reviewing this fee in the future or seeing how it's working i just wanted to look at like the street frontage in front of fedang and juniors original is about a hundred feet which would generate 250 dollars for a street tree and that's about a half to a third of what you would need to buy just buy the tree not alone let alone put it in the ground so i understand these fees have to be below the cost of actually doing it um otherwise you bulk this council just leads you to plant the tree that won't survive or that gets ripped out so again not requesting a change we're just observing that i think this could be fairly low for purchasing the size trees that are then going to be required to be planted um so if there is an opportunity to evaluate how this has been proceeding in the next year after this is approved if there are examples i think that'd be helpful to know um how many trees were on the hook to plant later and what the funds coming in are in fee and the payments thanks jim would someone like to move to approve the fee and lou resolution so moved second motion by jim second by how all those in favor please say aye hi hi motion carry thank you uh item e this is on just for discussion the lifeguard contract for myers memorial pool uh ray yeah and just lucas i think is going to be coming over as well um and while she's getting transferred i will thank her for joining us because i know her dad is in town for the last night tonight so she's been hanging out with us waiting so thank you for your patience jest and for all the support so far um but yeah happy to present this tonight as a kind of preliminary draft we are as it mentioned in the cover sheet uh still awaiting uh legal review um but wanted to get the sort of bones of this in front of council and um you know at this point are feeling pretty pretty good that the the details here are reflective of the relationship we hope to have with the y and you know the legal piece i think will be um really more around the legalese frankly than than the the substance here so i think wanted to check the substance with the council and make sure we're on the right track and just see if there are any pieces that jumped off the page but um you know i will say the the cap that was set financially here uh the fifty seven thousand dollars is reflective of what's budgeted currently for fiscal year twenty two and based on the math that we did for open hours and number of guards uh required we um we will be able to accommodate that um as of right now that's with with the number of guards and hours predicted so overall um feel pretty good about this and wanted to bring it here for review as we keep things moving forward thank you trade um are we saying there's six lifeguards on duty at one time correct and jess do you want to speak can i hear more about that yeah yeah absolutely and so there's there's two big factors one um typically lifeguards are trained at a ratio of one to 25 swimmers during like an open swim where there could be not a one adult to one child ratio um we typically try to air towards one to 20 to be safe and especially because our population has so many non-swimmers it's even more important to really err on that one to 20 so that's the first factor the second is the slide the slide alone takes two lifeguards that are just on the slide one at the bottom and one at the top and so that's a huge contributing factor to those lifeguards so in working with ray and jenny you'll see it on it i think on one of the documents on the pool schedule there are times where the slide is open and then also times where the slide is closed to try to reduce some lifeguard hours thanks jess you're welcome other folks have questions about this this contract this agreement where it's trending i'll also just share that history um sorry brin um we've really we've we've had one staff of lifeguards and so that way it's not like it'll rotate through 40 different lifeguards um that's the plan for this season is that we're really gonna have a tight-knit crew that works anywhere depending on their schedules 20 to 40 hours a week so it will be the the same crew that patrons are seeing every single day um and also with wanouski's history when i and the y manage the pool historically we also tried to honor wanouski and colchester residents um in hiring so we're continuing those practices some of those folks have continued to swim with us they're still involved with us so i'm really excited to continue to honor um some of that long-term history of of having those residents work on the team as well thanks i appreciate that because i did hear um over the last year to a lot of interest from w sd high schoolers and potentially taking on those roles brinn did you still have a comment or it was answered uh yeah i just answered part of it and then i actually had another thought um as we look to fill the the lifeguard positions um just want to advocate for um interpreters uh folks that that are able to access our english as a second language population um as an as an option um hopefully we are able to get as many uh of our residents to utilize the space as possible and um seeing some opportunity for um for some language support if not simply by signage but um also by um guards on staff thanks for that brinn and yeah and i will just say certainly um during the public swing swim hours i think that's something we will work on i think it's a really good point to bring up um but i also think in conversations with jess on the programmatic side too in particular in the partnership we have with the school district i think that um that piece is definitely front of mind as we develop programs and think about how to bring the whole community in because that's that's really the point here but thank you for that and perhaps as uh one of the opportunities uh that jesse baker presented during the city updates um perhaps that can be part of the america american rescue plan america recovery you know i'm doing it uh funding that that we are able to access so yeah we are we're well down that track already in terms of our thinking but definitely great great minds great glad to hear mike has his hand up mike go ahead well ray i've got a question about the attachment a is that schedule set in stone or is that going to be a work in progress so i think that that is getting pretty close to stone i mean i think to be clear that schedule is going to be somewhat fluid as the summer moves along i think we are definitely wanting to stay flexible and if things are not working um want to be you know able to flex and change if we need to but uh our hope is to be once this contract is finalized moving towards announcing scheduling here pretty soon um in april you know lady april so folks can start to make their plans for the summer so um i think we're we're getting pretty close but are there specifics or questions you've got there yeah like the camp group rentals it says lifeguards to be determined now are we going to set a set of lifeguards for that camp that has the group rentals or are they going to be the existing lifeguards on staff that are overlooking the pool yep so the way that those hours in the morning are going to work is that um we'll bring lifeguards on dependent on who's there and whether the pool is being used so the all the camp groups will have a fee that was set back when we did the fees gosh 18 months ago now um and the hourly rate that camps are charged gives us the fees needed to cover the cost of those lifeguards during those times so those are not those camp hours in the morning are not part of that base service those are sort of an additional service that will be kind of a la carte if you will as needed with the why um and at the rate identified in the in the contract and like multiple camps obviously can use the pool correct yep so we're open to a certain amount yeah so we're hoping to have three different slots each day of the week um i think we are going to try to keep for the most part the camp groups um separate just for management group management issues but um but yeah we should be able to get a lot of kids through there in the mornings which which is the hope then my next question was the private rentals um is there opportunity to do them in the evening hours like between five and eight because it still stays light out well past eight o'clock in the summer yeah we've gotten that question in a few times mike and i think um you know the lighting in the pool deck is definitely one of the big issues there that we'll have to contend with and see um and then obviously evening hours for open swim and swim team at this point taking us pretty far into the the late afternoon so um i would say stay tuned on that one we'll definitely keep it on the you know sort of medium medium burner and see but right now for the most part gonna try to focus those rentals in the weekends um and see how the public swim hours are going and you know if things really start to tail off late in the day then i think that maybe is again one of those moments where we'll think about adjusting the schedule to better serve the community well i'm just thinking there might be some opportunity to do friday night saturday night you know sunday night not so much but i can see a friday saturday evening before it gets dark um especially if they rent the room to go with the pool um and then i don't know if are you are we playing on incorporating that community room on private rentals within the pool price you have as a whole because i you know it's not shown here yep those are those are paired together so the community room and the pool are are a paired price thanks right yep no problem great questions thanks mike are there any other council questions or anything specifically rage asks that you'd like to hear about ask us about no i think i think we're good on our end all right seeing no further comment this is only on for discussion so we will look forward to a eventual approval item we just need nicer weather thank you for joining us jess yeah thank you so much thank you it's coming mike it's coming i promise thanks jess thank you thank you all all right item f f y 22 tax increment financing budget and review of tiff modeling who will introduce this so i'll introduce it quickly but then quickly pass it off to heather and angela um so as you may remember from the budget process we purposely did not ask you to approve the f y 22 tiff budget to see how a couple more months of effort played out so ultimately what we need your approval on tonight is that f y 22 tax increment financing budget but we did want to use the opportunity as well to give you an overview of um the ongoing modeling that angela and heather and i continually spend a lot of time on so i am going to pass it over to heather and angela to walk you through what is presented in the memo i'm happy to get started on that um so as you'll recall we came to you on december 7th in 2020 and since then um we have continued to work toward full buildout of lot 70 um and have been finding that the pandemic has significantly impacted what we've been working on there so it has affected the market for both office buildings and the finance the ability to finance a hotel so we've come back with revised a revised tiff forecast looking at current conditions and a couple of different scenarios for how this could play out moving forward so i gave you in your memo a list of the key assumptions that we had made for the december forecasting and then gave you a current forecast based on taking no further action at this point in time so this is a worst case scenario nothing happens in the tiff and that's actually not even possible at this juncture because we do have some things that are happening in the tiff so really um worst case scenario no action whatsoever we don't sell either of either the north side or the south side on lot 70 we don't take a deposit on that there is no further development in the tiff we would not be able to meet our one-to-one debt service ratio without using the parking funds to meet that ratio and that's something that is frowned upon with the tiff so that's something that we would prefer not to do and angela can absolutely expound on that if you have questions about that but she is the one who told me it's frowned upon and i quite believe her um so the next scenario is kind of a middle path moving forward and since i put this memo together for you i've had further conversations with netty real estate and we have um kind of some further solutions that we're working toward them that's just foreshadowing a conversation we'll have later this evening so um but the second scenario really reflects a middle path of receiving a partial deposit or sale of one of the two properties um one of the two pad sites at lot 70 um so taking in $350,000 and f y 22 still being very conservative in estimating that we see no new assessed value in f y 23 or f y 24 so again very very conservative here um and we reduced the intended $100,000 increase to the f y 22 w cbc budget um to only a $25,000 increase in this case and you'll see a lot of the assumptions remain the same i've listed those for you and in this case we do meet the debt ratio the required debt ratio and can move forward and complete the tiff successfully and then in the third scenario i've given us maybe a slightly better projection where we receive $350,000 for one of the two pad sites in f y 22 $350,000 for the second pad site in f y 23 we do see full construction of one of the two pad sites in f y 23 um so five million dollars in new assessed value is what we what i'm using here um and again we reduce the intended $100,000 increase to the cdc budget in f y 22 and still do a $25,000 increase to that and in this case we easily meet that tiff debt ratio so we have a couple of different ways of going forward here i think that what we will end up with is probably somewhere between these but just wanted to give you an idea of what would be required in order to make sure that we do continue to work toward meeting that tiff ratio and successfully closing it out thanks heather um i mean would it be fair to say that the biggest difference from now between what we're seeing now and what we had budgeted for is that contribution to the wcbc note um and the ability to like fully pay that back that's that is a large portion of it yes okay um i think the other thing that i take away from here is that if we do not see action on lot 70 we have a problem we need to continue to work toward a solution yes um any did i miss anything are there any other big key messages here so just to say really clearly because um i know this is really confusing and there are a lot of numbers here what is in the tiff the f y 22 tiff proposed budget is the budget you have seen before fully paying all debt service um paying paying the c 225 000 on the cdc note um and that covers the operational cost that that is currently built into all the other f y 22 budgets that you have seen um just as a foreshadowing reminder if you approve this tonight at the next meeting you will need to convene as the wcdc trustees accept that payment and reallocate it back towards to the city and then you will need to as a city council approve the cdc fund budget for f y 22 a fun annual procedure well i really i do appreciate this update and what you've put together here with these alternate scenarios given the lack of certainty that we have on how development is moving forward folks have questions i also want to thank um thank the staff for putting this together and and all the work that um has gone into presenting different scenarios and um potential forecasting related to the different decisions so i find that extremely valuable and and just want to thank you for the hard work that goes into completing such a challenging memo to write um i don't have any specific questions on this at the at the moment thanks spring no comment does somebody want to move to approve the f y 22 tiff budget and review modeling so moved second motion by house second by jim all those in favor please say aye hi hi motion carries thank you moving to item g f y 22 capital improvement plan revisions but i think john is coming back for this one um so this is honestly just a cleanup item in going through f y 20 like year end i'm planning for f y 22 we realized there were some typos where spreadsheets didn't line up between the cip and the budget you approved um so this is the cleanup of that but i will let john and angela walk through those yeah and i can i can walk through it first so the the water and sewer budgets are pretty straightforward that was just a typo that was on the the cip sheets and the i think the the larger change is the general fund cip so one thing to highlight um the changes that we're proposing don't actually impact what we're proposing to do for f y 22 is when we you know when we put these budgets together in the fall we're making projections for the you know the coming year so these changes are things that we've identified that we're not going to do um either because we don't you know for example pd they're they're not looking at place two cars are only looking at place one car so again we're the changes will impact anything we're proposing for f y 22 but i will just walk through it quickly so for the general fund uh the the discrepancy was that uh our debt our model debt funding it showed that hiccock street reconstruction debt of and i'll use round numbers for all these 85600 um but that didn't transfer over to the uh capital expenses the things that are not um that are not debt it's just our our large capital expenses that we pay with cash on hand so we had to make up that discrepancy and those are the changes that you see in the spreadsheet and i'll run through those four changes briefly just so you know what they are one is police department so the original um capital impact capital um capital improvement plan showed two cars being replaced um the the police chief came back to us earlier and said you know basically he's only a looking replace one this year so that was totally unsolicited that's uh you know the police chief being very cost-conscious so appreciate that so there's a reduction from 85154000 the capital plan for that to uh traffic signal work so that was reduced by ten thousand dollars and that's because v-trans is actually going to be performing that work for us uh next season when they do the repaving so that's work we wouldn't be doing anyways uh and then the o'brien community center um that was reduced that's reserve funding so that's money that we put in the bank for future replacements uh in this case the hvc system so that was reduced from 45 000 to 15 000 35 000 that originally was reserve funding so that was reduced because um some of the work that we're proposing was for some space that north end studio was using that is no longer occupying that space so that's 10 grand that we don't have to do next year and then there's some uh there's some potential work that might be happening down there in the next couple years with um one of the health and dental um users that we may now have to do that hvc upgrade immediately so we've reduced that down to 15k um and that would get us you know if we had a major issue with the hvc system down there we could do that work with the reserve money we already have in place so and then the final one was the the pavement resurfacing work for f y 22 the the budget the overall budget didn't change at all it's just the amount of reserve we're proposing to use so that bumped up from 43 000 900 to 58 400 so that's overall those are the four changes that we made in the capital plan to uh fix that that mistake on the hickok streets uh budgeting thanks john there are questions from council i'll just say unfortunate mistakes to have in the budgeting process um but really appreciate the efforts made to remedy it um and keeps things generally keeps things on track both financially and the work that is happening so thank you for this update if there are no questions or concerns from council um would entertain a motion to approve the f y 22 capital improvement plan revisions as presented moved back in motion by jim second by mike all those in favor please say aye motion carries thank you all right item h discussion of lot 7d abinac ua redevelopment update and next steps i think jesse you're going to give a an introduction here yes thank you um so in the regular session here i wanted to give a few sentences for the public on what is happening on this project um and then as a follow-up the council will have an executive session with the developers and attorneys um so on a public private partnership like the redevelopment of 7d as we bin it out in 2019 um it is very common for um the two the organizations the developers and the municipality to kind of go back and forth and talk about different options often and have because we are going to have shared ownership of a structure what that will look like um is important for the council to weigh in on and and uh understand as we move forward with documents um as heather said earlier in the tiff um conversation context um the market factors for this project have changed quite significantly since we undertook it no one anticipated coveted at that time or what it would do to the both the housing industry as well as the office space industry um so as a result of those market factors together with the developers we have some decisions to make about how we are going to best move forward over the months and years to come um i think it's public information at this point that veic is not no longer a partner in this effort um and therefore we are uh we need to pivot somehow to the um second non-hotel site um so that is what we will be discussing in executive session tonight it is um incumbent on us to do that in executive session because it is part of a legal contractual negotiation that is underway between the two part the two um parties to the public private partnership namely the city and the developer um our intention is based on how the conversation goes tonight to bring back a public update at our april 19th meeting um for the community to fully understand what is being discussed before any additional action is taken by the council um so i just wanted to give those couple of sentences by way of introduction to the public um and then with respectfully request that you um consider an executive session including heather uh bill nekhet doug netty and bob dopamma and myself thank you for that jesse um so i'm looking for a motion from a member of council to find that negotiation of real estate purchase release um in public would put us in in a bed position and so we should move into an executive session pursuant to vsa section three month three two it's almost second motion by mike second by howl all those in favor please say i thank you so um for uh the public or um town meeting television we're going to move into this executive session to have this conversation no decision making no other decision making will occur no other items will be discussed we will return to this zoom line afterwards solely to a german meeting um so can i have a motion to move into executive session uh bringing along with us jesse baker heather carrington bill nekhet doug netty and bob dopamma second motion by jim second by mike all those in favor please say i motion carries all right um each of you should have the the alternate zoom line in your inbox um text me or something if you don't have it shoot an email and we'll see you over there in a moment