 Hi, my name is Richard Walters, here we'll do a demonstration on master and sub projects. What master and sub projects is really looking at is program management, so managing lots of projects in one area. The way this works is you insert multiple projects into one, in effect, blank project. When the projects are then imported, we can then link them together, all of them We could choose certain projects to link, or we could even link tasks between different projects. And these are the areas that we'll now look at in this particular video. Master and sub projects requires a blank project and then individual projects which can then be inserted into the blank project. So here we've got four projects, car servicing is the blank project and then car one, car two and car three are all about servicing cars and these will be inserted into the blank project. So let's have a look at each of the projects. So car servicing first, as you can see it's a blank with nothing in it, just got a file name, close it down, look at car one. So this is an individual project about servicing a car and it's got three different stages, preparation, refitting and final work. Obviously the start date is September 2023 and all three of the car projects are identically the same. They've all got the same three stages and the start date is all the same. So I'll close car one down, now car two we'll have a look at, same idea, same three stages, September 23, close it down and the last one car three. There's your three stages, preparation, refitting and final work and again the start date is September 2023, close this one down. Now the master project is the blank project so we're going to open up car servicing and now we're going to insert the three individual projects. So I'm clicking the task name column, project tab, insert section of the ribbon towards the left and sub project. Need to find my files now which is on my desktop and we are creating a master and sub project and I'm going to insert car one. I always look at them when I've inserted them. So I'll click the little arrow next to car one. I can't see the blue bars, I can always bring them in via a feature called scroll to task. I'm just going to click on the preparation section, task tab, scroll to task in the editing section of the ribbon and there's the blue bars. Now you should always minimize the project when you've checked it because if you don't, what will happen? The second project will go inside of the first one. So I'm going to minimize car one, click below it, car two, have a look at it and there we go, same idea and now car three. Minimize it. Now if I wanted to see all three of these and all the information inside car one and car two, car three, I can highlight the top left just above the high ID one, so the top left hand corner. So that highlights the whole table. I can go to the view tab, data section of the ribbon, outline drop the narrow and show where it's got all subtasks and there we go, we've now got everything displayed, car one, car two and car three. What you might want to do right now is turn on the project summary task to show summary of the entire project. I can do this with the Gantt chart format tab, show hide section of the ribbon and there's a feature called project summary task which I'm going to now click on and turn it on and there we go, we've got the car servicing project, it's taking 27 days at present because all the cars happen to be individual durations of 27 days each and at present they're all starting at the same time. We're going to look at linking projects together within the master project, so the master project is going to be car servicing which is the blank project and we'll then bring in the three individual projects, car one, car two and car three, like was first demonstrated in the creating a master and sub project. So I'm going to go to the car servicing project and this is the master project, now I'm going to bring in the three individual projects, let's go one, I'm going to insert it, quickly look at it, there's the three stages we saw in the initial video for creating master and sub projects, now go to car two and again quickly look at it and car three, now go into show the project summary task, we'll just show the blue bars for all three projects so I'll highlight top left, new all subtasks and go to scroll the task, so there's the blue bars and blue bars which are the task bars for all three projects so we can see what's happening at present they're all starting on the same date. Now let's say that car three needs to start after car two, so we're going to link these two together now, so I'm going to start minimizing these projects, so I'm going to minimize one, two and three, now I'm going to highlight car two and three which is id two and id three and I'll link them together through the link chain which is the quickest way of getting a default finish to start link, now all what we can see is a 54 day project because now it's the 27 for car one and two plus the 27 for car three, so it's going to expand them all again, just have a look what's happening, so we can now see that car one starts on the 18th of September, so does car two, but car three now starts after car two on the 25th of October, now let's say in this example there's a problem with car two and the person who's controlling this individual car project needs to update the project for the mechanical task because there's a three day delay, so we're going to save the master project, so top right say yes to all and then look at car two, go to the mechanical, so I put constraint in it to delay it by three days so I'm going to go to start now earlier than and then three days from the 28th of September so I go to the 28th of September and work my way three days forward, so that's the third and I'm going to put a note in to say task delayed supply issue, okay and we can now see that the task has now got a constraint in note against it, I'm going to save this now and see what happened to the master project, so I'm going to go top right again, close it, save it yes, go look at the car servicing, go and see the tasks and see what happened, so come to car two and we can see there's the delay, the constraint has now followed through, now let's say also that maybe car three and two, the decision is that they can actually start at the same time, now this is where sometimes master sub-projects need to be updated individually, so in the first make the change, so now minimize all of the cars, I'm going to make the change so car three now needs to change to a start-to-start, so that's a start-to-start link and what you might notice is the duration hasn't changed because that should have gone back to 30 days, there's sometimes you've got to do a bit of work in the individual project which I'm about to do now, so first of all I'm going to expand all projects, I'll go top left then I'll expand them all, there you go, so I'm expecting the duration now when I finish this to show 30 days because they're all starting together but car two is the extra three days, so right now it's not correct, I'm going to save it, I'm going to close it first and save it, so yes to all, now I'm going to go to the car project which is now I need the link change to be updated which is car three and we can see it's still shown the 30th of the 10th, if I go to the start eight of this project it's correct because it's shown the 18th of the ninth, so what's happened it's sort of got stuck in its own link and it's just reflected the 30th of the 10th from the link change but we can reset this by just doing nothing in effect because I can change the start date now and just pick another date, so I know it's going to be the 18th there's going to be the start date, so I'll just for example kick on 20 second and now go straight back to the 18th and just by doing this little change this will update everything now, so the dates will now up change in the car three, there they go, if I go back to the master project now so I'll save this I'll close it and say we go back to the master and there we go there's the 30 days and look at the tasks and there's all the blue bars and that is now correct and that's now changed the link to start to start and all projects been updated but this is the kind of way you could work if you need to link projects together within a master project and in this case this example we just linked two individual projects within a master project in this demonstration we're going to look at linking tasks together between projects inside of a master project, so in this example the master project is the car servicing project and the individual projects are the car one, car two and car three, so we'll open up the master first and there's nothing in it, it's a blank project, we'll now insert the three car individual projects, so project tab, sub project, I'm going to find your files now and it's linking tasks between projects and I'll insert the cars now, it's car one and I always check the one I do this kind of work and often good practice to bring in the taskbars so you can see what's happening and when you are inserting multiple projects always make sure you've got them in condensed mode, so in a condensed car one repeat the process, car two have a quick look at it, there we go and now car three, we're going to expand all projects and we'll also insert a project summary task, so tab, outline, all sub tasks, now we'll turn on the project summary task, okay so we can see what's happening here, we've got three projects all starting at the same time, all 27 days and what we're about to do here, we're about to link two tasks together between two projects, so for example car one has got a mechanical task and so has car two got a mechanical task, so we're about to link these together whereby the mechanical in car two can only start after the mechanical in car one finishes, so to do this kind of work you always highlight from the top task in the first project, so I'm going to go from the mechanical in car one, now I'm going to hold my control key down and now click on the mechanical in car two and now they both highlighted, now I'm going to go to the task tab and link chain and here is where it gets a little bit different in the predecessors column, we can now see there's a second link going in and if we investigate and see what's actually happened here, let's look at the mechanical task in car two and the predecessors, we can see there's two tasks, there was the original link for task six and there's a new link which is the link we just created and it shows you the path of where that link's coming from, so it's quite when you look at it and investigate it where it's coming from it shows you the whole path of where that's coming from, so that's the one we just linked, so that's an external project, now we've looked at the link, we're now going to see what it looks like in the individual projects, so I'm going to close this down, I'm just going to look at the the duration of the three projects together because what we can see now with the link change is that car two has actually changed to 32 days, so it's now starting after the car one, that's the one thing I wanted to demonstrate before we moved on and we can see that the duration has now changed to 32, so that's the extra five days that the finish to start link is now created, now we'll have a look at the car one and car two, so let's close it all down, now it's like yes to all, okay let's now look at car one and now you'll see a little gray task coming, now this is showing you that it's linked to a task in another project, so you can now see that the mechanical in car one is now linked to the mechanical in car two, now we're also going to check car two see what that looks like and now car two shows you the mechanical is now linked to the the gray bar above it, which is the task from the car one sub project, now saying we wanted to change the link and say we decided that car two decided they can now actually start at the same time, so car two can now make the change because that's where the link is coming from, we can see that in the predecessors column, so I'm going to double click on the mechanical task, I'm going to change the link and say now I can actually do this start to start, so for whatever reason now the mechanical can work at the same time, so start to start, so this now shows what's happening here, now what do you now do you save the the project which makes the change, so car two, but now you're going to look at car one to see what the changes, so car one, now here's the part we've got to look at is it was a finish to start and this is shown as fs, now we want that to become a start to start, you can see at the present that the graphic is not showing start to start because the gray bar is still after the mechanical in task seven, so we are now going to accept it, so press the accept button, I'm going to close it and now we can see it's a start to start, I'm going to close it down and save it, go back to the car servicing and that'd be expecting this to be 27 days, so that five days needs to change now and be removed, so it should be a 27 day project in car servicing, which it now is and if I look at the blue bars and the task bars we can now see that the mechanical in eight task eight in car two, it starts at the same time as the mechanical in car one, so this completes the demonstration of linking tasks together between projects in a master project, in this demonstration we're going to look at linking all the individual projects together inside of a master project, the master project in this example is the consolidated project and all the individual projects are the three listed below, so we're going to look at the master project which is the consolidated and which I'll open up now and this master the date is really important because we're going to now link all three of the sub-projects together so they have a consecutive date from project to project, now when you're doing this you need a milestone in the master project, so that's why I've got a milestone here with zero days and I'm going to set the start date which will then link to this milestone so I'm setting the start date for the 25th of September 2023, so I'm going to go forward a couple of years and there we go, that's all set so the milestone is now already we're quickly going to look at the other sub-projects but I'll leave the master project open so these projects are all old but we'll bring them up to date using the master project so I'll just look at one of them the job setup project consolidated, so this is a project that's all about hiring an employee and this is going back into 2012 so we're going to bring this up to date very quickly as well as all the other projects which are again in 2012 and we'll link them to the milestone in the master project so I'll now close this project down so we're going to bring all three projects in so project tab sub-project bring it in so you're going to find the files are in the global linking folder and there we go we'll go for the job setup project consolidated insert it have a quick look so you can see that's back in 2012 next one of the training so you hire them then you train them as an employee that again is 2012 and we lastly place them so there's the three individual projects now we're going to link them all together to the start date which is the milestone when you're linking these sub-projects to a master project always have them in condensed notes so you can't see the tasks and the project head ends so we're going to highlight the top left to highlight all the projects as well as the milestone and now we're going to link them together so task tab link chain and that says link perspective tasks and you can see now all the dates and now in 2023 so very cleverly we can see the dates now are going from the 25th of September going right up until the fourth of the fourth 2024 and if we look at the tasks we can see them all in 2023 now and going into 2024 so all been updated we're now going to save this master project with all of the sub-projects in it so advise people when we do when you're doing this to expand the project because sometimes it doesn't save correctly if you don't expand them so I've got all my projects expanded I'm going to close down the entire master project the top right hand corner going to yes to all because I want to update all projects I'm now going to check the individual projects so I'll go to the job setup project consolidated if I show the blue bars the task tabs and there's the all the taskbars so we can now see they're all up to date in 2023 now I'm going to affect this project to delay it deliberately it to say an employee was not available and then we'll go back and see what happened in the master project but we will look at the master project first to see how how the project is set up and then we'll come back to this one after we've looked at the master so I'm going to build this one yes I'll save it consolidated right I'm going to turn on the project summary task and that now tells me 139 days and I can see by showing the taskbars that the first project is 60 days next one is 23 then we've got a 56 day project and all three of those divisions together add up to 139 so if I was to delay the the first task in the job setup project by say 10 working days that then in effect should follow through to this master project to show me what the delay is and to change the duration with an extra 10 days so that's what I'm expecting to happen so the the finished duration should say 149 days so we'll now close this one down so yes the work is a little change there go back to the job setup project consolidated now I'm going to delay it by 10 working days and I'm going to go to the 25th and 9th and just count forward 10 working days so that's the second or 9th of October so that's the 9th of October and I'm going to put a note in engineer manager and available okay to that so we can see the dates have now changed to the 9th or 10th and we've got a constraint as well as a note all the taskbars have moved on and I'm going to close and save this project and now review the master close it save it back to the consolidated and there's the 149 days so you can see by linking all the projects together you get a total duration of three projects in this example and when one was delayed in this example the jobs at a project we delayed it in the individual jobs at a project and then that followed through then to the consolidated project but this now completes the the demonstration on linking all projects together inside of a master project this now completes the video of master and sub projects covering program management I hope you found the video of use and enjoyable to watch see you in the next video