 Okay. Yeah, how do I hear? Oh, you did? Yep. Okay. I do. Okay. I want to welcome everybody to the January 24th PVOSD regular board meeting I am I am opening up this meeting at 6.04 p.m. and Wanted to see if there are any members of the public that have put speaker cards in for any of the closed session items No speaker cards. Okay. So I'm seeing none. We'll close the open portion and Adjourned to closed and we'll be back at 7 p.m. Oh, I am on okay Hi everybody, thank you so much for being here and happy new year. I feel like it's been a long time since New Year's But we haven't seen each other in a while. So Welcome, I'm Leslie DeRose. I'm your board president for this coming year and Maria Roscoe is our vice president So we're looking forward to a great semester and rest of the academic year. So Haven't done this in a little while so Give me just a moment to get through to where I need to be on this agenda. Okay So we're going to go ahead and start with the Pledge of Allegiance, which is item 3.1 and I will will ask trustee to serpa to lead us Thank you, trustee to serpa and again want to thank you for your services president last year Item 3.3 is superintendents comments Okay, we'll welcome back to our second semester I hope that everyone had a wonderful time off with their families and friends for this past year We've been working with aligning our classroom environments to 21st century learning So in a minute, I'm going to invite you to enjoy the short video that highlights our eight new locations So bienvenidos a nuestro Segundo Semestre Espero que hayan tenido un descanso maravilloso con su familia y sus amistades Este último año hemos estado trabajando en el linear el ambiente de nuestros salones al Prentissaje de siglo 21 So los invitamos a disfrutar de este breve video que descata los ocho nuevos salones So aquí estamos Today you're gonna make a demonstration of what you've created Pajaro Valley Unified School District PVUSD is Committed to helping students become college and career ready by creating learning environments that are efficient adaptable and collaborative one of the things we're creating in these 21st century learning environments is a Place for the students to collaborate. We want them to think creatively. We have to get them up and out We want them to work Today you're going to make a demonstration of what you've created Pajaro Valley Unified School District PVUSD is Committed to helping students become college and career ready by creating learning environments that are efficient adaptable and collaborative one of the things we're creating in these 21st century learning environments is a Place for the students to collaborate. We want them to think creatively. We have to get them up and out Having a 21st century classroom has definitely changed already my approach to teaching and what different ways can people be intelligent? What are some learning strategies that's going to help a dawn learn? What are the best ways for you to learn? By interacting with people what type of intelligence do they have are they kinesthetic learners are they linguistic learners? They're now taking that information and sharing and creating Google Slides, and what's the four represent? So within this space I'm able to work with small groups of students What would the array look like if it was four times four would it be bigger or smaller? Bigger. One of the things we do in math is trying to explain not just the answer to the problem But how we solve the problem they record themselves explaining their thinking and then we will watch it together as a class They're reading about engineering and what that's like and then they're experiencing it through the building of the toys These classrooms support students developing academic content knowledge through application with hands-on practice This is a 3d pen it works like a glue gun only the filament that you use is Harder plastics to innovate and be creative Students need flexible learning environments that give them more control over the time place and pace of their learning The classroom is set up with the front half of the classroom for direct instruction with a variety of seating choices I think everybody was really excited when this room was made There are tables that help with group work and tables that help with independent work I like it because we get to interact with different people and actually move around You get more work done and because it's you feel more comfortable talking to that person Students are currently drawing their interpretation of Maslow's pyramid Maslow's hierarchy of needs Which is a way to understand how humans are motivated The 3d pens can help them visualize how line might become shape and then form on the circle How does it have to flow? That's right through your body, huh? Yeah, and so today is all about closing circuits They're using alligator clip wires to connect to paper And then that's gonna go to a computer board and then that's gonna plug into a computer I can't believe the opportunities that our students have today They're trying things that they couldn't even have imagined existed just a few years ago PVUSD has begun this process by designing and creating eight new 21st century learning environments across the school district Have you ever heard the tragedy of Doc Plaguez the wise? We're learning about the different jobs that exist within video production So I'm gonna try and fix the audio because there's a lot of music the kids bring over iPads and they learn how to use iMovie We're using Google classroom Google Docs Google slides the whole apps for education Whether they are in the form of a makerspace or a fab lab Flexible learning environments will support social engagement and critical thinking We need to get students ready for jobs that involve working together that involve technology Having a classroom already model that for students is just really imperative to giving them the best education that we can So anyway, so hopefully you enjoyed seeing Little glimpse of our three of our 21st century learning environments We have eight currently and we plan to continue to expand in years to come And so all this came about through a proposal process So what happened is the sites were able to submit some proposals and then we in turn Selected the best eight and so we'll be doing more proposals. So thank you Okay, thank you. That was Amazing I couldn't even imagine You know when we were in school that 3d pen was pretty something So we have moved student recognition up to Sooner on the the agenda because we Understand that students have to come and do homework and there's family things that have to be done So we're going to start with Aptos junior highs Nicholas Lenner So family anybody that's here come on up See if we're on good evening My name is rich moran. I'm principal of Aptos junior high school. So good evening President Doros Dr. Rodriguez trustees It's a pleasure to be here. This is always a pleasure to come to this event and I always feel confident And the students that we're presenting and I absolutely feel that way again Historically a read what I've written because it's a little better and I put some time into it And I think this does Nico justice This first thing you'll notice about Nicholas a learner and it is his character The reason you'll notice it is because the most obvious indication of his character is clearly his smile Which he utilizes often while being kind and polite the young man is confident and his sincerity is striking Something that commands attention. However, his most defining character feature is his desire to help others and contribute to his community during the 16 2016-17 school year My first really met Nico because he and his mother had planned and executed a fundraiser To raise some money to support Valencia school both volunteer their time and effort to garner resources and to support others And Nico was pretty diligent in doing that and making sure I knew what was going on and making sure that I had a part to play And it was just it was nice to engage with him and again always polite always confident But always clear about what he needed me to be doing and I really appreciated it More recently Nico has spent his time serving as a representative of the Aptos junior high school leadership class He's one of three students that have chosen to take this elective for two consecutive quarters During this time he's helped and or spearheaded efforts to support the second harvest food bank food drive The development of public service announcements or PSAs meant to address a positive school climate and culture and Contributed countless to spirit days again all of his efforts are geared towards supporting others But that's not the only aspect that we appreciate about Nico Additionally Nico's utilized his creativity to develop the more Entrepreneurial side of his character his interest in B started as a science project So it started in school and science of course. Thank You Nico and has evolved into a business be smart Nico sells handmade honey and uses the proceeds to add to a savings of course or reinvest in the business I'm in addition to these many contributions Nico also makes a contribution to our academic culture by maintaining a GPA of 3.4 or higher and participating in our honor roll breakfast and academic awards Though his efforts are a function of personal goals and family values His efforts contribute to something greater and that's Aptos junior high school in the community That's Aptos junior high school and before I ask miss Ulrich to say just a few words about him When I read through this and I think about Nico I think honestly about how sincere he is when he engages you and when he talks with you and it's something that It it took me by surprise and it was striking It wasn't just a one-time moment the more you converse and the more that you engage with Nico His sincerity will stick with you and if he's not smiling something's wrong Because he typically is and he wears that smile and he uses it to engage others So it's always a pleasure to be with Nico and it's my pleasure to present him But I'd love miss Elrick spent more time with leadership with Nico. So I'd love for her to have a few words Hi, I'm the leadership teacher at Aptos junior and thank you for showcasing students and Honoring their work that they do in the classroom every day and in our school communities Nico is one of the best He represents that responsible open-minded Wonderful engaging student that I haven't had in a long time. He's brave He's persistent and he's steadfast and others are always encouraged by By Nico and that his willingness to do those big jobs and those little tiny Jobs at 730 at school when he's working with me all by himself I want to thank his parents and all of his family for supporting Nico and all of his endeavors as you see that very Vast and I look forward to hearing all about Nico in the future. So thank you So hold on we have more for you I'm Kim. I'm one of the board members and we have a lot in common. I live in Aptos. Where do you live? In La Selva, okay, I raised a lot of money for Valencia and it sounds like you did too and I love bees and I love helping other people and it sounds like you do too So I want to congratulate you for all your amazing work and keep it up You are a shining example of what we would like all of our kids to look like Congratulations So if Nico's family is here anybody that's here to support him if you'd like to come over for a group photo We like to do that for our students. Oh Wow the whole row hold on All right, we we we can accommodate all of you. Don't worry Congratulations again Okay, and if anybody has an agenda in front of them you'll notice that I went out of order my apologies Next we'd like to honor Victoria Munoz from Minty white elementary Dr. The Rose hardy almost started to say dessert because that's the last time I said it's sorry And Dr. Rodriguez and members of the board. It's my pleasure to honor Victoria tonight and all that she does I'm going to have her teacher talk to you a little bit more about that We have her mom and her dad here and her brothers are here as well and Andrew Donnelly Crocker our academic coordinator is here as well to honor her So I'm gonna ask Radhika Kirkman her teacher to speak on her behalf, but it is also Victoria's birthday this evening I told her I would not tell you Good evening. I would like to introduce you to Victoria Munoz our student of the year Academically Victoria is both success successful and humble She demonstrates the qualities that we teachers seek in students The drive to improve and succeed a hunger for knowledge and a caring manner as a student She's prepared inquisitive hard-working and insightful She She's always willing to work with others and help a friend or a classmate out and while she has made many achievements in her Academics, she's also making great strides as a growing member of our society as a minty white eagle She exemplifies the three pin principles of our school respect Responsibility and safety She was elected as our student council representative and she works every day to provide ideas and solutions for improving our school campus She's kind. She is thoughtful. She's helpful and she's very attentive Each morning when she arrives and each afternoon when she leaves she has a few kind words to say to you I know that Victoria is both pushed and supported by her family to reach her highest potential And that's one of the reasons she is standing here today Victoria has let it be known that she's interested in becoming a veterinarian in the future And so I'm very excited to see where that takes her and very proud to know that she's going to go far and Now if you excuse me, I'm going to read it in Spanish for her family. So Me gustaría presentarte a victoria moños nuestro alumna del año Academicamente ella es tanto exitoso como humilde Ed demuestra las cualidades que nos muestros buscan en los estudiantes el impulso a mejorar Y ser exitosa el deseo de crecer su conocimiento y una actitud Affectuosa como estudiante está preparada es curiosa trabajadora y purse perspicaz Ella siempre está dispuesta a trabajar con otros y ayudar a un amigo un compañero de clase Y aunque ha logrado muchos logros académicos también está logrando grandes avances Grandes avances como miembro creciente de nuestra sociedad Como una guía de minty white e Implifica los tres principios de nuestra escuela Respecto Responsabilidad y seguridad Fue elegada como representé del consejo estudiantil y trabaja para proporcionar Ideas y soluciones para mejorar mejorar nuestro campus ella es amable Consciente servicial y atenta Cada mañana cuando llega y cada tarde cuando se va tiene algunas palabras amable que decir De que victoria es impulsada y ployada por su familia para alcanzar su máximo potencial y son una fuerza motriz en sus éxitos Ella está Entresada en ser veterinaria en el futuro y espero ver donde está ya ya lleva Me siento muy obreosa de poder nominar la como nuestra lumbar del año y saber que hay gran dos cosas reservadas para ella Thank you president de rose the board and dr. Rodríguez I would like to thank miss Kirkman and miss Hal for kind principle Also my mom and dad for always encouraging me when stuff is challenging My goal is to aptly to college and become the way I want to be and challenge myself to go further more than from where I am right now. Thank you Hold on just one second a minute. Thank you Victoria all of us here tonight want to honor you Thank you for your outstanding work you you guys are going to a great school and you're a great person for that school Way to go and keep going. Congratulations Willie did you want to be in the photo with the with the group and anybody else that is here in support feel free to Join the group Enjoy your birthday. Thank you for spending it with us too Oh Uh-huh, that was nice Okay, and now from Lakeview Middle School Antonia For us to know go Anyone who's here in support, please feel free to come up. Good evening superintendent Rodríguez members of the board and community members I'm Rosa Hernandez the principal at Lakeview Middle School, and I'm the super proud Principal of this young lady one of our awesome leaders at Lakeview. We are also very proud of her Julia Lopez one of our teachers will take some time to speak to you about Antonia and all of these awesome characteristics That she has to share with us Good evening. I'm Julia Lopez. I'm a science teacher at Lakeview We're here tonight to recognize Lakeview student of the year Antonia Torres Danoco Antonia represents all the characteristics we look for in a student of the year I'm gonna try to keep this short, but she's got an impressive resume at the age of 13 already She's Antonia is not only focused on academics maintaining a 4.0 GPA She's also a talented athlete and excels at basketball volleyball and flag football I heard about basketball coach called her a beast on the court And that's a good thing Because she's not a beast in the classroom. She's awesome She values community service and she participates in numerous clubs at Lakeview She's the president and the co-founder of Our ecology club She's a member of the GSA club and she's actually I just realized today president of club live So she's president of two clubs, of course because one just wasn't enough Antonia has represented Lakeview at the Monterey Bay Aquariums Ocean Plastic Pollution Summit As part of the leadership team for the last two years and we're working on another project this year In the summer between 6th and 7th grade. She attended the Monterey Bay Aquariums Young Women in Science summer camp and In fact, she applied for the first year Which is what people do but her her application was so strong that they actually bumped her up to the second level Let's see she so last summer Antonia was chosen to attend algebra Academy and she also won a very competitive Scholarship from the local chapter of the Association of University Women to attend Tech Trek at Stanford She got to live in the dorms for a week there at Stanford With girls from all over California and work with women's scientists to learn about STEM fields Besides all these accomplishments Antonia is a really positive force socially at Lakeview She's a leader on campus. She's respectful and kind to her friends her classmates Any other students teachers and staff She always has a great attitude. She works hard every day She always stands up for what's right. She's a positive role model for other students I've been lucky enough to have her as a student three years in a row And I'm gonna miss her terribly when she moves up to high school last year next year But I'm confident that she's gonna be Continuing to grow as a student and as a person It's my pleasure to congratulate and introduce Antonia Torres-Tinoco Good evening everyone. My name is Antonia Torres and I am the student of the year for Lakeview Middle School I would first off just like to say thank you to everyone for helping me reach a milestone like this Thank you so very much. School has always been a very big and important part of my life I know that if I do well in school it could be my ticket to attend one of my dream universities I remember that when I was smaller I first heard my mom say that school is a privilege that saying will always stick with me There are many people who I consider to be my role models such as my family my best friends my amazing teachers and Many others who encourage me to keep doing well My teachers are the people who teach me that it's okay to be curious and it's okay to ask questions I appreciate them so much. It is beyond words of how grateful I am for them Without our beloved teachers there would be no magnificent lawyers no life-saving doctors no curious scientists and no successful company owners Teachers deserve the best of the best. I truly believe that Winning this award has been a very big accomplishment of mine. I can't describe this feeling of being named my school student of the year It's unbelievable and amazing. I would like to end my speech with a quote from Nelson Mandela The quote goes education is the most powerful weapon you can use to change the world. Thank you Thank you to everyone who came to support our Students of the year. It's always our favorite part of the agenda and Look forward to hearing more about what's happening with these students in the future. We have one more. Oh, I'm sorry Sorry rolling Hills Middle School Stephanie Laura Sotello Good evening President de Rose dr. Rodriguez and board members My name is Rene Harper and I stand in front of you as a representative of the whole staff of rolling Hills Middle School We are honored and proud to present to you Stephanie Lara Sotello as our student of the year Stephanie has attended rolling Hills since sixth grade and has a cumulative GPA of three point eight three She is enthusiastic She is motivated and her enthusiasm and motivation are contagious to everybody in the room She sits in a quiet corner of the classroom, but there's this electric vibe that comes out of her Not because she's talkative or disruptive, but because she's learning and she enjoys it Her leadership qualities shine in the classroom setting and outside She helps those students around her who need support and she does it without hesitation and without question and always with a smile on her face She's incredibly capable of taking the concepts learned in class and demonstrating mastery with them when working on short and long-term projects Her intelligence and curiosity are manifested in many ways Her writing and analytical abilities put her at the top of the class and yet she's one of the most down-to-earth people You will ever meet She's shy and unaffected and that what that really was what makes her so lovable She continuously turns in high-quality work with a deep level of understanding Stephanie also has time for athletics and plays on school's team and tomorrow. She plays in volleyball So today she's here and tomorrow. She's on the volleyball court on top of academics. Stephanie is an amazing young woman Easy to smile and laugh. She's a good friend to many and a happy asset to the class She's kind and understanding and is willing to help anybody With Stephanie's many many amazing characteristics. She will be an incredible asset to be PV high school next year a Future immigration attorney. I would like to read to you a part of her third quarter goals I really don't know what to expect from third quarter, but I know I need to give it my best The wishes I have for myself are to be able to keep the attitude. I have when something changes in my life I'm always able to maintain a positive attitude and I really want to keep it that way That probably is a wish for everybody in this room and everybody in the world Try your best and be positive and it is my great honor and pride to present to you Stephanie Laura Sotelo Stephanie we have a former Trustee that is an immigration attorney. So if you haven't met Doug Keegan, you should go and see him at the immigration project I'm sure he'd love to talk to you. Okay, and again. Thank you to everybody honoring our students So we will go ahead and move on to item 3.5 and that is governing board comments And I guess we'll just go down the line Willie. Do you have anything? just to Tell everyone that I've been very ill with the flu and the cold and I apologize for not being here I missed missed a lot of fun from what I understand and But I would rather be here than have the flu. So thank all of you very much for understanding. Thank you So last night I got the opportunity to attend my first D-LAC committee meeting It was great to see how engaged our parents are as part of that committee Last night they learned about the smart school smarts Academy. They were encouraged to participate as part of that program But I was also pretty impressed with their election process. So they also Hosted their elections last night and they have a new vice president and president secretary Thank you so I These are not totally school things, but they're important. I went to the Martin Luther King March, which was in seaside. It was incredibly inspiring Not just the March, but the presentations that were the at the Old Amire Community Center and I went to a women's rally in You know, it wasn't a quite a March, but it was a women's rally in Watsonville. We had our own women's You know, there was women's marches all over the country and all over California and we had one here in Watsonville too was pretty great And I also I screwed up last night. I completely I don't know what was happened I screwed up and didn't go to the D-Lac meeting me. I completely forgot. I was very bad of me. So but I'm usually always there Thanks Thank you So I just have a quick update over the a couple of months ago the board voted to start a new nonprofit foundation the Parra Valley Education Foundation and Over the break we did move forward on submitting our articles of incorporation getting our EIN number and we're in the process of setting up a bank account number and filling out the board seats. So We're gonna be wanting to raise money soon, so We we are hoping to meet soon and start developing a marketing plan and Some goals for our first-year fundraising. So as that those processes move through I Will be reporting back on that. I'm the president of the foundation Jeff is Clerk and then Kevin Jeffries from granite construction who is an appointee of trustee to serpas is the vice president So and as I said, we do have some other seats to fill as well and we're exploring opportunities So we'll keep you posted on that Okay, I don't know what one is approval of the agenda and I do have Correction to this was there I hadn't spoken to anybody about it. Is this mine? Okay on item 11.1 Rio del Mar elementary school campus modern a modernization project on The agenda Funding was noted only as measure L bond funds But funding is actually gonna be split between measure L as well as developer fees Redevelopment so I just wanted to make that clarification if we can note that in the minutes that would be great And with that I will ask for a motion to approve the agenda with that noted change You have a motion to approve the agenda and a second. Okay, and all those in favor aye, aye any opposed Okay, none opposed motion passes six zero one Thank you keep looking for a mouse, sorry And Item 5.1 is approval of the minutes from our December 6th the board meeting I'll make a motion to approve the December 6th 2017 minutes Second the motion. Okay. All those in favor aye aye Those opposed Right. I'm asking for abstentions next so no opposed and abstentions Okay Six zero one Or four I'm sorry One two Thank you and next is minutes for Our financial corporation meeting on December 6th looking for a motion. I make a motion to approve the financial Corporation minutes from December 6 2017 second that motion Any opposed abstentions You okay motion passes for zero one two as well and Now meetings for our special board meeting held last week on January 17th Looking for a motion making a motion to approve the minutes from January 17th 2017 our special board meeting Okay, all those in favor aye Those opposed any abstentions, okay again for zero. Oh wait Okay, you don't like this one ass first abstentions, okay five zero one one Okay Thank you Hey item six. We always like to hear from our high school Representatives and I see a big smile. There's this Watsonville high that we have okay great come on up and please state your name Before you give your presentation. I believe there's a PowerPoint Okay Hold on just one second. Okay. Go ahead. Oh my name is Karina Navarro And I'm from Watsonville high. Okay, welcome Okay, so before I like to talk about what's going on which we just want to say Thank you for having the maintenance department come and fix the windows from our south and east face that are facing the windows and we're really grateful because we hope they're going to be keeping our classes and insulated and something we would like to Tell you guys is our open houses February 1st is at 6 p.m. And you guys are all welcome to join and see what's going to be going on and Then winter sports are coming to an end and before that ends We're going to have a winter sport carnival which is basically just going to help out for our students to come and be more engaged To come out and watch the sports most specifically the basketball games And then we're getting ready for our track and field and swimming and basketball and softballs Time and then something that's coming up That's really important is during February 1st and 2nd which is SLC recruitment which is where freshmen go to all the seven academies at Watson-Bohai offers and they learn What happens through those academies and they get to choose which academy they're going to be in that for the next three years and Well, SLC recruitment is going to be happening Half of the freshmen are going to go to Civic State Which is where the freshmen go to town to learn about how our city's government works and the history of our town And while the freshmen are in SLC recruitment and Civic State our 10s to 12th grade students are going to have a career day Which will involve around 60 presenters coming to talk about their careers and students are going to be able to Choose the the sessions that they are interested in to learn more about the different careers And all of that it's going to be happening from 8 3 a.m. To 12 p.m. Which you guys are all welcome to come and see and And then our Royal Hearts dance will be the 9th of February and We have decided to do something where it will help the students to like get a discount to the Dan dance and will Help them be more active around the school and community which is called the passport to love And basically what they do is they have to do like something like one of the examples would be like take a friend to lunch Or a new person and like they Have to like take them out and then when they come back they have to show the proof And then they could either go to certain people and they'll have it signed and each time they have it signed they get a dollar off the Dance and they will be able to receive up to five dollars off which will help them out By a lot and then That's pretty much it Right, that's very creative Thank you so much And do we have any other high schools? I don't think I see anybody else in The audience, okay. Well, thank you so much for being here. Feel free to stay if you'd like, but we know There's important things to do at home too, so Okay Do we have Any speakers to items seven 7.1 public comment Do you'll be sure Yeah Well, this is what I looked like when uh I took a look at the sark and casp results um And I wanted to represent what uh, susan had done in a previous time so as a Way of looking at this this this is aptos pv in watsonville high school And if you focus on the level one and level two And where they're at you see where aptos actually has gotten worse over the three years And if I look at pve or watsonville high Over 80 of the students are below the state average Over 80 of them are below the state average in math What I found nearby there are three schools that actually have shown improvement North monoray gilroy and san benito And you go Well, if they're able to improve why the heck can't we? Our students are not college ready. I love the presentation early, but the fact is they aren't college ready We are failing our students So the school board is not doing a thorough review of the academic performance. You see a few slides There's no reviews that I've seen in the last four or five years There's a little bit of data People feel good about it, but we haven't dug in and looked at what schools are doing. Well, what aren't And part of the board's responsibility is actually to hold the administration To these academic measures and take steps If we're not meeting them. Well, I've been coming for 10 years and I've seen very little improvement So where's the board? Why aren't you complaining about why we aren't doing better? So actions that should be taken is have a study session. I've recommended this in the past Talk about what's working. What's not working? What do you learn from all of this? What should we do different? And what districts are improving and why and I showed you three and there's a lot more of that are doing a good job So actions that also should be taken is have open meetings with the math and english departments Because of their lack of progress Ask them if they know what the students are missing on the state testing That's a standard thing to do. What's missing in the lesson plan? Oh, we're missing this on the state test So why aren't they fixing their lesson plans? I don't think they're doing that Ask them why they would what they would recommend to improve our performance They may have some answers and shock everybody. They may not like what they're told to do And stress that their performance is not acceptable You can't get results like that and say they're doing a great job So without aptos PVUSD would be in the bottom 10 percentile in the state The bottom 10 percentile There'd be over 900 school districts doing better than we are So our students are not college ready Sorry mark But what what are you as a board going to do about it? So thank you for your time I'd ask you for questions, but Thank you, bill. Do we have any others? Okay, so we're moving on to item 8.1 And um, this is this is under eight employee organization comments We do have a speaker to 8.1 and then we'll hear from pvft Yes, bill beacher bill beacher It was pointed out to me that at a previous meeting I misspoke And I'm here to say I misspoke and it had to do with bilingual teachers getting a stipend Presently they don't get a stipend But I think some words in my dreams. I was thinking oh They must be negotiating to have a stipend for our bilingual teachers I don't know that because I'm not privy to what goes on in negotiations But if that was part of their plank Based on some of the data I just showed you why would you ever give a stipend to teachers who aren't performing? If they were doing a heck of a job, I'd be the first one up here to say give them a stipend But not now Thank you Um, and do we have someone from pvft? Csca Havam Cwa Okay No employee organization comments So we will go ahead and move to action items and We begin with item 9.1, which is the 16 17 audit report and This is a report by ron forston our interim cbo And helen bilanzee our finance director and I will ask helen to introduce the The auditor oh, okay great Welcome president de rose superintendent rodriguez board of trustees cabinet members I'd like to introduce joys peters from vtd our independent audit firm And she is going to give you an overview of our audit report for 16 17 Thank you. Good evening trustees This report is very big at a hundred pages. So if I'll just give you a really brief view and and if you're reading it I think the the really place to start is the management discussion and analysis It gives you a comparison of these years and past years financials and is a place To start Also, I would like to let you know the the financial statement. It's district's responsibilities Our responsibility is to express opinions on these financial statements so the If you want to take a brief look on this financial statements, there's also another page on page like 87 They also give you a very quick glance of past three years operations That is the good place and on page 106 that's actually a summary of our opinion and which is our result And so I would just like to tell you that during our audit We express three opinions on your financial statements on your state compliance and federal compliance On page 106 the financial statements We when we audited we actually go through the internal control walk through it The purpose of internal control is not to express an opinions on your internal control The purpose of internal control walk through is to plan our audit in according to your internal control The result of our audit We didn't propose any audit adjustments and there's no financial statement findings So as a result is an unmodified opinions, which in other words is a clean audit But for the federal awards Any federal program award you receive over 1.1 million is considered a major program We don't audit all your major program every year. However, we rotated every year In current year, we audit your special education And 21st century community Center learning program of these two programs. We did not have any exceptions as well So it's a unmodified opinion for the state awards There's a lot of state Compliance the district has to comply with However, we only audit the one the state asks us to do Which is the program is listed on page 103 And of all those state compliance, we audited we didn't find any exception as well except one Which is stated on the page 109 that's the only finding you have for the state compliance. However, this compliance Is now we are discovering it actually is discovered by this rate before we even coming in and we are just putting it in there because it's For the benefit of the district. So I have Helen here. If you have any additional question She can give you a more detail And other than that the district's other reports is a very clean audit Any questions Any questions Ed welly Thank you on the on the findings about the of the free lunch program On and I don't have the page in front of me, but That's a duplicate student count Pardon me 109 Undubicated student count Yeah, there's there's um Years ago because the account was not accurate. We ended up owing the federal government A lot of money Is this is this part of the is this is this going to happen again? This is a little different. Um, do you want to elaborate that? So our schools we have Excuse me. I don't remember how many schools we have that our community eligible program For free and reduced well for free meals For the students for all the students in those schools And what happened is that the students that qualified from the prior year Didn't get rolled into the cal pads data And by them putting this audit Finding in we are able to count those towards our towards our unduplicated count for 16 17 And there are federal funds that These it won't be that we have to pay funds back What we need to do is we go to the different federal programs and make sure they have the accurate numbers So we get additional funding for these students So the so the The the answer would be that we don't have to be concerned about the The over over countered or under counted people at the end of the year No, what it is is We will have this year in 17 18 We will be working with the state to make sure that all the different programs that we get funded on free and reduced Have these students included in that and so we won't be losing funds We will should be getting more funds For them there there are there are other programs that use the free lunch program as the basis for their programs like Health care through salute and others Does this vary and impact the all of the other programs that use our numbers? Yes, and that's why we will work with the different organizations and make sure That our programs are getting the correct numbers counted So it's it's not that we're going to lose money. We will get Should get more money, but similar to what we've been getting in the past several years. Okay. Thank you. Thank you I would like to thank all the business department's Co-operations while we are there. They are actually it's very efficient to help us to getting The information's ready and whatever the um the schedules we requested and all the invoices bought. Thank you I have another question So this is a positive finding that we found 872 and duplicated kids will be getting more money as a result So that's really exciting. Do we know about how much money that that potentially is So we knew about this when we did our on audited actuals. So these students were included in our Our calculations for our revenue. So we won't be getting any more money. It will be what we've What we had reported at on audited. Oh, okay. It's great And so I know that this whole and you just said this but i'm going to break it down further That that used to be that we had to sort of count per child or look at medical eligibility to determine What you know our formula for the LCAP so that we could get The most money possible, right? But now we've got entire school settings that we don't have to count per child anymore because the whole school is now included in Yes, and no, okay So there's a four-year eligibility So when we have when we went to it, we had we rolled the students that qualified for our first year Any new students that we get in each year have to fill out a alternative income form We're no longer Able to ask for the free and reduced forms. We have to have an alternative income income form which we have And then every four years All those schools all the students families have to fill out a new Alternative income form. So in I believe 2021 All those schools will the Families will get this form to fill out And it will start the four year So any new students each year we need to get the forms from and then every four years will do all the schools Every four years. Yes Yeah Okay, and so unmodified means there's really no findings. Is that right? Yes. Yeah, okay Great. Thank you Anybody else Leslie can I ask another question? Thank you. Did you find any Any findings this year that were findings last year and we did not correct No, actually, there's no prior findings There weren't any. Yeah, there were all we always had questions about ASB funds Oh, that's um, okay Yeah, it's been a few years now and then usually the ASB findings unless it's really Serious, we usually don't put it in the audit report due to sometimes because it's non material to the financial statement It's some especially some sometimes a messy one usually is you you can tell In the elementary and they are not and then they are an organized one and then Sometimes they don't have a lot of activities So you'll see like okay, they then deposit timely and all those but then if you counted the The amount may be some discrepancy See it's only like a hundred to hundred year compared whether you have such a big budget It's not really financial to It's not really material to your financial statement. So in this situation usually will work will work with the school district Have them resolved and and then give them some Like industry trainings and those things to to try to improve their Accountabilities, okay, so You are your audit report This year does it does not have any findings at all. Is that right? Yes. No financial statement findings And and the structure of the business department so forceful all of the various uh offices and you didn't you didn't find any structural problems within the business office itself The internal control we didn't actually uh express opinions on the effectiveness of internal control What we did for the internal control already basic is just Um, obtain an understanding and and walk through the whole process see if it is according to Our understandings and if there's a key control is in place The design is designed properly and then we will we usually look at How tightly the control operate and then decide how much Simple we are going to select it during our audit So if we think it's sometimes it's really good and then we select less simple And then so that's basic is just for our planning purpose Uh, it's not for the express opinions purpose Okay, thank you Okay, um, I just had Um, I wanted some further clarification on the 870 to students We're um the report actually says that we omitted those students So were these students that should have been identified but weren't Well, actually usually when um the the state you have to submit those numbers to the state As there's a consensus days usually in october And I think the district find out they didn't submit it after Um october and then that's why we decide to put it in the findings So the state will pay attention and So you and then tell them that that additional omitted students We actually went in and audited and it's It's probably stated and it should be included and that's why we put it there And then with the purpose of this finding is tell state that we actually audited that those additional one Okay I'll add one more thing what what happened was those cep schools the students didn't get rolled into The free and reduced that qualified from the prior year And we didn't realize that until february march, which was too late to get it in the cal pads for the october date That's why when we contacted the state and they said we if the auditors put it in as a finding that We could count those students. Okay Thank you And I think if that's it, right? Okay, and this is um an action item So i'll be looking for a motion to approve the audit report for this 16 17 school year I'll move approval I'll second second All those in favor aye those opposed None, so we've got five zero three Five zero three that's eight people right four zero Three one two three four five. No, but because jeff has gone five zero two This is something i'll never get Thank you for your patience with the With the math all righty, so we are on our next agenda item is the High school on the high school ethnics studies course item 9.2 and This is a report by our assistant superintendent lisa agira Good evening president de rose superintendent rod rigas and board of trustees um in september 2016 assembly bill 2016 was passed Was passed to encourage any school district with students in grades 9 through 12 to offer A standards base Ethnic studies curriculum last week Edd trust west put out their latest publication Called the majority report the report is a rallying cry for student leaders parents policy makers educators um to make changes in our schools for the benefit of students in the report it states that research and experience tells us That culturally inclusive Curriculum honors the experience of people of color and marginalized populations and turns the curve to engage students and families And tonight the ethnic studies committee presents to you the very first pv Usd ethnic studies course that upon your approval will be offered in the fall of 2018 at our high schools On behalf of the ethnic studies committee. I would like to introduce veronica aguilar Who will present more information about the course? Good evening. My name is veronica aguilar and i'm the assistant principal of alianza, but i'm here representing Representing a magnificent group. They got together and worked Many hours to create a wonderful experience for our students. So i'm going to describe a little bit about um So this is For our students in our community. Our purpose is to develop self-awareness of their place in the world We want our students to know where are they how they affect where they live in the world in general create And create a respect and appreciation above other people This is the 21st century skill that we need to build for Among our students in survival of our students Consider concepts in relation to their own personal group or national identity This is a really powerful thing for our latino community. We have a large number of Latinos That need to find a connection in their education Foster active academic and social engagement in school and encourage students to give back to their community Once again reconnect with their community their ethnicity Their race their community and the world that they live in But aside from that we also want to focus academically and make it academically rigorous So we want students to learn Um how to read well carefully analyze a broad range of non-fiction and fiction prose um selections that we've already um We have a course description Where we've um made careful selections of what they would be reading Deep in awareness of how language works effectively Communicating ideas Educate students to be politically and socially conscious of their personal connection to local and global issues So we really absolutely need our students once again. I keep saying reengage with their education their community in this world Um, we worked long hours specifically on what would be covered in this course How can we reengage our community or students in their education? We would begin with units that would cover their identity race the ethnicity Prejudice and discrimination immigration gender um african-american asian americans first nations arab and muslim americans And absolutely the latino americans This is also in response to the new um History and social science framework from the state of california that also has made some changes That includes bringing these communities to the forefront of history and social science curriculum And i'm going to leave you with um one of our inspiration, which is a book Um by ronald, um tukagi a different mirror that says what happens To to borrow the words of adrian rich when someone with the authority of a teacher Describes our society and you are not in it. It happens to our students every day Such an experience can be disorienting a moment of psychic Disequilibrium as if you looked into a mirror and saw nothing We want to bring this course to our community to see our students reflected in the curriculum Our students need to reengage. We need a rigorous course We're looking for an english course that sort of brings together also their history their identity their race So that's why we're here Thank you Thank you. Um my My uh concerned i'm i'm all for this course, but i am i am concerned about Not being inclusive With other nationalities that have really made this valley so rich And i want to make sure that the uh slavonian Heritage is uh part of this program They were they were one of the first immigrant um the groups here The uh portuguese i'm not sure if they they're part of this whole program the uh asian community I just want to be more inclusive Uh just to make sure that we have everybody represented and um And and all views get represented here. Can you answer that question? Within a short period of time we can't put everyone but absolutely we'll go to the historical society that mr Beecher um referred us to and look at the um slavonian the slavonians and the um Portugese who are from our actual valley and we can look at Possibly adding them in where where it Pardon me. I you know, I don't think that it's possibly due to to be added We would add them in because they're part of our they're because they're part of our community. Correct. Correct. Okay that's my Major concern. I you know, I want to be inclusive because there's a lot of great nationalities that that have been here that worked hard struggled and uh built this Valley up Okay, I'll get to just to piggyback on that when you're doing that look for um all nationalities that may have been messed because I know the um Talian americans had a huge impact and still do on this area too. So just And one thing I want to mention that this course is the first course There's going to be a second course built for juniors that's going to fit under the history and social Science so this is just one of two courses that are being built for the high school. Okay. Thank you Kim So, um, this is who I'm very so excited about this. I think this will be very helpful for kids of color in particular, but what I don't see as a major unit is anything on The holocaust or Judaism and the ethnic cleansing that happened to those people I'm happened to be one of them. So we talked about that the last time you brought it forward And I still don't see it on here as a major unit and it just seems like an omission So do does that not get included in the ethnic studies course? It's not that it won't get included in the ethnic studies course. We can go back and we can put it in Okay. So the thing is though, we want to make sure like this is the beginning of the course where And the one of the purpose is that the students Coming in from eighth grade to ninth grade is where we lose a lot of our students So one of the big focus is to re-engage them in high school Right and not make it a course where So it's more about re it's a lot about re-engagement in a rigorous academic setting The next course that we're building in the 11th grade Which is more focused on the histories of the world will have a lot more in it Does that make sense? Sure, but when you're talking about oppression because I'm guessing that's going to be a big Feature of teaching it is going to be a big feature And so we'll take it back to the ethnic studies and add it back in add it in okay, and then Is this an elective? I'm sorry miss that so this is a required course It is not required for graduation, but students will receive English credit through the What we're our next steps is that we're going to put it through Where they'll receive a through g credit as an English credit So they can take this in lieu of a regular literature course or okay great. Thank you My only comment was just that I was just going to chime and coin what Willie said an absolute agreement with that that You know that the design I believe of this was that it's about the ethnic groups within the communities and the history of that too So as long as that is inclusive of all of that You know dating back to the foundation of the history of this valley Then I'm Good with it So the the so the history of this valley would go into the immigration and then the Um With the holocaust could go in the project prejudice and discrimination and that's where we'll put the two units right and I think the big thing that we What I'm coining with will he is the inclusiveness of all Nationalities that contributed to this valley. Yeah, and that's where the when we're talking about the all of the nationalities Within this valley is where it goes with the immigration Thank you for doing this. I know for me it was really important that we would incorporate Um Something like this within our curriculum So thank you for or to michelle for putting the community together and for the work that the group has done To bring this forward. Is there an associated cost that goes along with this for the materials? There is a cost and it's in the 42,000 and what it's going to come out of is the lotto the lottery funds Okay It's already been identified of which funds it could come out of great. Thank you I do look forward to Maybe seeing a report once this is you know after the first year that is Is given I think I would want to hear from students and their overall experience Remember has it that pvi has Slotted five sections Yeah, I think it's good to be inclusive, but I also think it's really important for students to learn about cultures that they are not They don't run into as often for example african-americans. That's really incredibly important And their history and of course the history of this country The history of slavery in this country pretty incredibly important for them to understand And racism and how it's you know impacted All cultures but very very specifically Them as well And and you didn't mention the lgbtq That's important To add into it as well because you said gender, but not the lgbtq. That's important. That's up there No, I know it's there, but I'm just saying when she was mentioning them. She she mentioned gender, but not she didn't add in that one so that's that's That's a very important one to add for students as well I mean because you know there's different viewpoints And it's important for them to learn about all of them. That's very important Thank you Is that anything you would like to add perla? I wish I could have taken this In high school, but um, it's really exciting that it's going to happen or hopefully um Because especially with like in our school like I know Watsonville High is like 97 latino. So I think it's really important that students learn about other cultures as well and learn to embrace diversity So they could um be more college be more ready for college and um be more educated about what's going on Yeah, any other comments from the board? I mean if we ever need a student's opinion, right? If we ever need a student's opinion, that's definitely curriculum I just want to ask and the muslim Obviously culture is really important since there's been it's their history of no, I know there's been history of Lately In more discrimination against that culture. Yeah Thank you. Um, and again, this is an action item Um, so I'm looking for a motion. I would like to move Okay, and I'll second Okay, um all those in favor I I Any opposed? Motion passes 601 Thank you. Thank you. Oh really quick. When will this be implemented this coming fall fall. Okay, great. Thank you Next fall Okay, all righty now. We're on 9.3 And this is the first reading of the instructional calendars for found time flies 1819 1920 and the 2021 school years um And this is a report by Sorry my screen keeps moving on me And dr. Colleen will give us our Our report adjust the microphone for the vertically challenged Um president derose board trustee dr. Rodriguez before you were presenting the district calendar committee update And the task for the district calendar committee as you can see is to develop the student calendar proposals For the upcoming three-year cycle 2018 19 2019 to 20 and 2020 to 21 And it is important that our proposals are in legal compliance Which we need to make sure we have enough instructional minutes and days as well as service Credit days for retirement calculations for our employees Um critical that we maximize opportunities for student academic achievement such as Accommodating the high school final schedule in a longer second semester schedule for the CASP testing And there was preference Expressed by parents staff in a community to work on a calendar so that the holiday arrangements would Align with neighboring schools as well as city activities And as you can see from the very large size of this group It was a pretty collaborative committee Despite the size and we had a lot of help in developing the different proposals from side and district staff Our unions as well as parents We had three full committee meeting dates and we also had a subcommittee that Our three assistant superintendents would um add services as well as elementary and secondary education Were critical and also if carol or tees is here give her a heads up as well And that those conversations uh involve professional development trimester and quarter parent conferences and early release Wednesdays for training And the committee um conducted needs assessment. Um, so I've uh Discussed some of the legal needs which legal requirements which were the instructional days and minutes The retirement calculations and for academic needs. Um, we wanted to make sure that um, we had a Full week for the last day the last week of school to accommodate graduation And we wanted to coordinate the parent conferences with progress reports and report cards And more days for second semester versus first semester to accommodate the testing window And in a mid august start so high school finals can conclude before winter break And um, some of the preferences that were expressed particularly from um, some of our parents They wanted a longer winter break. Um, so that there's time for families to Engage in a long distance travel and try to match the holiday arrangements with other schools and some city um Activities Next is the current calendar that we have and um It's the first semester's 87 student days second semester is 93 student days and in the start days for first semesters 8 16 to 12 22 and then second semester is 117 to 6 18 And the next three calendars um that you will see Aligned pretty much with what we have with the current calendar The one Thing that we did incorporate is we wanted to include the parent conference week Within the calendar as the teachers wanted to as the teachers had requested That they wanted to get these more closely aligned with the report card distribution And be able to provide the parents a more comprehensive view of student progress Um, I just wanted to take note for the board if you're having a hard time seeing the visual imprint on the presentation You can go to board docs and it is the first attachment for you so that you could see it in larger form Um, I just wanted to make sure that everyone was aware of that in case they couldn't see the presentation Sorry, go ahead. So that was um, the next year is 2019 2020 And um first semester is 87 days second semester is 93 student days Start date for first semester is um from 8 14 19 to 12 19 19 And second semester would be 114 to 20 and 6 5 20 And then the last of the of the calendars would be For semester 87 days second semester 93 days For semester starting um, august 12th 2020 ending december 18th 2020 And second semester would be uh, january 13th 2021 And um ending june 4th 2021 So the next steps um, and we we are going to continue um to make sure that um, we're um given Our staff and our parents and our community a voice in the process by obtaining feedback So our principals are going to continue to Share the proposals with their school site councils the english um learner advisory committees as well as our special education committees And our unions will present it to their membership and um pbft will need to ratify the calendar um and Um, we will bring this back to the board um for final approval Along with additional feedback Um, some of our principals have already started talking with their parents and sharing this with our parents And our illustrious superintendent um has already shared it with our d-lack parents and um And they were um and they she had indicated that they were very receptive But our superintendent again is very persuasive. So, um, I let her share what some of the parents Some of the feedback that they gave us Yeah, so every at every pre at every d-lack I am there at the beginning of the presentation and I'm supposed to be held to a 10 minute and um Dr. Um got level let you know. I never I never quite can get myself at that limit They try to take a cane and take me out. But anyways, um, so I was able to present this um, and I gave them the process They were very supportive of three key areas one that they did have three and a half weeks to travel because they talked about the necessity To have a longer window so that they could get there and back Also the fact that we took in the recognition that they didn't want to have school go to so close to christmas Or a winter break. Um, so this past year we had school up until the 22nd So getting somewhere starting the 23rd was very challenging. So you'll see that indicated in um in this um, and then also they did um express that it was um, it was a positive that it was aligned with with the city um and with other um and with the county um because a lot of um employer Of the of the employers were the three largest employers. Um of the people around um, and so they um, we're glad that we were going to be taking it back to the school site councils um, and um, they'll make sure that other parents as they're the representatives are informed of that um feedback time I'll have to send this time And are there any board comments and any from our student board trustee? Yep Calling someone else. Um It seemed like we had such a long winter break this last winter and um, I'm just wondering Do we really need that and couldn't we have a ski week like sometime? In february, you know corresponding to President's Day or something because it's just such a long cold winter It's nice to for families to be able to go on ski trips instead of taking their kid pulling them out of school potentially or doesn't have to be a ski trip, but um, I mean a lot of families can't afford that but other other ideas about Breaking up that very long winter holiday um, what we wanted to do with the winter break is Particularly for the high schools. Um, we wanted to make sure that um, we Got their finals done before they go in the winter break So they don't have that two or three weeks then, you know In the winter forgetting everything that occurred first semester and then coming in to do the final exams And so um, so when we count back we count back from the winter break And because of the sturs and purrs calculate retirement calculation for service credit second semester Needed to start in june. So we count backwards from um that that one week in june into into january so that hence that leaves us that three week winter break and spring break is a little bit longer than I mean spring semester second semester is a little bit longer than than first semester because we do have um cast testing Taking place during second semester. So we want to make sure that We give time for that testing window and there needs to be some, you know, a little bit more instructional time built in I did really appreciate that. Um, our district Takes into account concluding finals before the break a lot of other districts did not do that And I felt so badly for all these kids that were going back into their first week of school back from their breaks Having to do their finals It's just just nice to wrap that up. So as a parent of a teenager really Thank the district for moving in that direction because when I first started here um on the board We weren't doing that and kids were coming back Um, yeah, they're just super stressed out over their whole break studying. So So I like that. Um I noticed that our like when is easter this year? But there's a no when is eastern? 30 years on here April it's like the first week first sunday in april I think oh when easter is I don't know. I'm saying I'm sorry. I was referring to break the break Didn't ask him about it. I'm sorry. I don't know Well samana santa is such a um easter week is such a holy week for our latino community and We used to have the break aligned with um With that week so that families could travel if they wanted to but then that changed so Is easter on? When is it? I can't April 1st. Oh, it is april 1st. Oh, so it's aligned Okay, thank you That's the that was my question Maria Yeah, just to piggyback on what um kim said regarding the um december the winter break um At least from the feedback that I've received for parents. That's what they prefer For the same reason that often they often run into the issue that they're Wherever they decide to travel they never make it back on time. So their kids end up missing a week and a half of school Um, so I think in the interest of at least a parent feedback that I've received for south county schools They really did like that change For that reason Thank you Did um did did did we look at um The attendance of teachers and students um As an example, I think one year we we looked at Um good friday During that week and everybody was gone on friday. So we just made it a That day off or whatever that isn't incorporated in here. We did have pennie coburn Um, she's a student attendance specialist. Um, we wanted her on the committee to to speak to attendance And that was one of the points that that we discussed in the committee. So if you wouldn't notice that um The good friday um because of you know, our population That's part of when we when we start so if if So that good friday is part of part of our spring break Is we all we on all three of the proposals. Okay. Good. Thank you. Thank you Okay, if there's no more discussion. This is an action item to approve the first reading of the Instructional calendars. I so move Second. Okay. All those in favor. Hi. Hi those opposed None opposed Motion passes six zero one. Thank you. Thank you, chella Um item nine point four, uh, this is a report by our superintendent on an agreement For a summer program with digital nest So we have a really great collaborative relationship with jacob martinez who is in Who is a founder of digital nest? And um, so we have been looking at different ways in which we can really Build the interest and motivations of our students And so for that reason we were talking about what would be additional ways In which to support students that need that push and that motivation to really look at different careers But are currently still underperforming at school. So last year what had happened is we tried to get students Um in digital nest But what we found out was that many of those students that were wanting to engage with digital nest had to take credit recovery classes So what we have come to an agreement on and I think it's going to be fantastic Is that we will work with digital nest to have a subset of our students who need credit recovery That are going to be doing a combination of working at digital nest getting access to their career development And simultaneously have our teachers working alongside digital nest staff to provide that credit recovery So the students will be able to have the best of both worlds They'll be able to make up their the credits that we need them to make up While still being able to be involved in digital nest and getting the career development work That will hopefully motivate them to stay connected to learning and stay connected to the school So we're proud of Of this mou and proud of the partnership That will allow us to do that work Um currently this is this pilot that we're referring to is for summer school It is for students that um are in need of credit recovery But still want to um have a connection with um digital nest and do some career development with them During summer Yes No, okay Go ahead parola and then i'll make my way down. Um, is the program uh only for credit recovery So in this pilot it is so there is another component that allows for students that are not in credit recovery This one specifically addresses a concern that we had over last summer that students that had that needed credit recovery were excluded So there's other programs for students that are higher performing But this specifically is for students that need credit recovery Because in I know in my high school, they make it a requirement For technology credits or something and usually the students take intro to computers But digital nest could also be like a way to get those technology credits. Yeah Exactly. Yeah, so we're working on that pathway with them as well through cabrillo. So It's we're working with um dual um dual enrollment courses with them George I was just wondering what this is there a cap on um The amount of the number of students that they will be able to handle and take in the summer And yeah, so what is that? Yes, so that fulfill the need for the district? Um No, but as with all pilots we want to start small and make sure that it's positive So they have said that we would be able to start with 40 students And so we'll be starting with 40 students and hopefully expanding it over the years But when we sat down we actually Did multiple sessions working with them and we when we sat down with their program people They felt that 40 was the most that they could do Because the goal is really to do career development. So it's not just about the um the credit recovery But it's about getting them into these um internships job job shadowing and other opportunities So at this point it starts with 40 and if we can build their capacity and our capacity will increase over time Well, and and just to kind of piggyback on that is one of the issues is it a staffing issue or is it a space location issue? I get why you're saying the 40 to start, but is that part of the other factor? Yeah, so it's not a space it's not a space issue because they've actually been able to take advantage of their location near cabrillo And cabrillo has a lot of empty Um, it is a staffing issue So they have so many staff and they want a particular ratio Which is why the mo is there which with an extra cost because what we're doing is we're providing them With funding so that their staff can be there for the entire day because usually their day Their staff is not there in the summers in the morning and their staff will be there the entire day So this p.o. Look up here said it's for $12,000. It's up to not to exceed $12,000 That does not seem like enough money to do what we're asking them to do So remember we will continue to take on the cost of our staff Um have staff there concurrently to their staff exactly. Yeah This is just to pay for the four hours that they usually wouldn't be there And that's the amount that they requested and so I said that's a deal That that is a deal. So thank you to digital nest I think there's value in in our collaboration and in the future. I would like to see that That some be increased. Thank you Um, so I think for so long I think it's just summer school has had such a negative connotation That's only for students who are making up units right and credits and classes and falling behind And I think this is a definitely a step in the right direction in Twisting that to something positive something that students are going to benefit from And feel fully engaged in So I think it's an amazing amazing program to start off But in the future, I would like to see this opportunity to be expanded To fulfill the need of the district Of course So I'm glad that we just keep finding ways to work with digital nest I think that they've done a really phenomenal job and I think they're doing really well with their new location in Salinas too Um At yeah, this is great. I think it's a great deal. Um just one Little nitpicky thing rich abuses name is still on here as the director Yeah, no, that's not true. So we will make sure and make that correction prior to signing. Okay Great. I think it's great. Thank you. I swear. Um, again an action action item. So I will um That was easy all those in favor I those opposed, of course, no Um motion motion passes 601 So moving on to item 9.5 approval of A class description for payroll analyst And this is a report by our director of classified and human resources pam shanks. Hi pam Hi This microphone on yep Jonah did you want to I just wanted to introduce you So president rose board trustee dr. Rodriguez I'm deferring this to our director of classified personnel to provide you a more in An in-depth explanation of this item Good evening. I'll I'll make this brief tonight. Um, the item you have before you is a new class description called payroll analyst There are four payroll employees or four of the employees in the payroll department did request to be reclassified This past year by and so at the personnel commission meeting in december of on december 14th The personnel commission did take action to reclassify them Um, sometimes when reclassifications happen, there's already an existing job description Um, sometimes there's not in this case there was not and so a new description needed to be written Um, and in the in this case the title is payroll analyst Um, this job description more closely fit the duties that the employees are performing after we did a thorough study of their jobs Um, so the payroll analyst classification is being presented This evening in order for the board to Establish the duties of the classification Again, as I mentioned, it was approved by the personnel commission in december And they placed the position on range 50 of the classified employees salary schedule So this evening i'm asking the board to approve the new class description and also the salary schedule attached Which shows the new position that was established Any speakers to the side of none? Okay, um any board comments? Yeah, um So Will all four of these employees be then promoted into this position as analyst or? Um, it's a reclassification. So yes, we did a thorough examination of their The job duties that they perform and so there are four employees in that department that will be moving into this position And then will they be replaced by Other employees or no no the position the four positions will remain the same It will just be changing from what's called currently a payroll technician to a payroll analyst So it's just a change in their job title and pay range Is that all kim the cost of the district? I know it was on here It's about 10,500 total for all four because again these are four current Employees that exist on the salary schedule on a certain range and so they they're moving up a handful of ranges to the new position And so it's 10,000 per employee or no total for all four for a full year. Yes Thank you Are there any any other questions or comments from the board? But we're not we're not adding any new people in there. It's the same it's the same folks Yes, and we're just reclassifying what they're actually doing Right. We we sometimes will have job descriptions that don't fully accurately describe Work that employees are doing or their jobs have changed over time And so that's what this is. We've taken a look at their jobs and again This description more closely matches that work that they do every day. So but yes, there's no new positions This is the it's just four existing employees that were changing their job title Okay. Thank you. Thank you So this is also an action item It's up looking for um A motion to approve and a second Almost approval a second all those in favor. Hi. Hi there's a post No opposition so the motion passes 601 Thank you And item 9.6 is approval Of a new class description family services Advocate. Thank you. I was just going to go get that Jump right in This is my second item this evening Our migrant and seasonal head start programs are required to support families In areas such as health nutrition and social services The district did not have a Again a classification that was written that really accurately described the work that is needed by this program And so I did work with the director and helica On this description to make sure that we had a position that we could more accurately accurately recruit for In order to fill these positions and the class description that was established is called family services advocate And it was it again. It was approved by the personnel commission at their december meeting and was placed on range 36 So this evening for this one I'm also asking the board to approve the new class description and also the salary schedule Which shows the placement of the new description This one The positions that we would hire for were called parent education specialists and Again that description didn't really describe what these employees did The parent education specialist is on the same pay range as this position So there is no additional cost because it's just When we hire for this position each season It will be at the same pay range that we currently are hiring other employees in the past Are there any questions from the board? I do So this is essentially a social work position, but not being Not being paid at a social work salary So not even a bachelor's degree required in this position So it's a paraprofessional position who supervises this group of people doing social work Angelica and I don't know if Angelica would like to come up and answer some questions directly related to what the needs of the program are This is important work that these people are doing in terms of their advocacy and connecting to services and referrals and child welfare and all of that So i'm just wondering do you have a master's level person supervising this group? Well, this is a group that is providing direct services to the families And it's a combination of duties that are related to health community services and parent education So the district doesn't really have a position that aligns with the head start requirement This position the requirement for this position is As a certification is family services certification. It doesn't require a credential and it doesn't require a BA degree We have a couple of coordinators with BA degrees that are supervising these people Those two coordinators don't have a master's degree and they're not Into social work. We have a health services Supervisor with a BA degree and we have a family services coordinator with a BA degree And it's a group of 16 Employees that are providing advocacy services for families. Right. Okay. So we have a We have um pvpsa with a whole group of licensed Social workers there. I think it would be helpful to have some type of Collaboration in terms of supervising this group. What they're doing is really critical And there's a lot of very sensitive information. So that's what social workers do is health juvenile justice child welfare Advocacy connector referrals counseling support what they're doing is social work So I think that they do need to be supervised by somebody who holds a license So anyway, that's just my recommendation You guys can do what you want and I'll support this tonight But I do feel like this is an important position and needs to be paid more So you guys can chew on that for the future. Thank you Anybody else? Yeah, I agree that you pay more. I agree that it probably needs to be paid more. Um, you know A migrant head start has always had You know difficulty in terms of where they get their funds and they don't get state funds They only get federal funds. Anyways, it's just that whole issue has been somewhat difficult being on their On their committee being on their committee for so many years um And you know Yeah, so And I'm sure that they would agree with you that they would want to like to pay that person higher, but um They do just wonderful wonderful work at the migrant head start in terms of their advocacy and for parents and so much parent involvement You wouldn't even believe it. I mean, you know, they have parent meetings and there's 40 parents coming to the meeting It's like it's incredible so In terms of parent advocacy and all the health care that they do for their For their children. I mean, it's incredible the health care that they provide for the children. It's like, well, you wouldn't believe it So, yeah, it's just it's just it's an incredible program and It would be great if they could pay everybody there higher And I'd like that too So i'm going to go ahead and move that we approve that position So ask for a second and then i'll give my comments second um, so it was my understanding that the parent education specialist the original intent And I could be wrong But I don't think so was um, they were to do outreach to bring parents more involved with their child's education And I thought that they were doing a really good job. So is that not going to be a part of their work anymore? No, we actually still will have parent education at parent education specialists. They're in a different department This particular position is specifically in migrant seasonal head start Okay, so it's separate. Yes, because I thought I heard you say Their work started to include other things Okay I'm glad I'm wrong So good. Okay. Yeah, they have an education specialist. So there is a motion and Second by I think it was kim Right. Okay What I'll say you Okay, no offense. All right. All those in favor. Hi. Hi those opposed None opposed motion passes 601. Thank you. Thank you. We're just moving right along, aren't we? um Item 9.7 were approved. This is an item to ask for approval of resolution 1718 18 Acknowledging school counseling week Yes, president derose uh broad trustees dr Rodriguez with great great pleasure. We propose this resolution in anticipation of national school counseling week february 5th to the 9th 2018 We would like to acknowledge the invaluable work of our school counselors in and helping students explore their Ability strengths interests and talents Identifying unit and utilizing community resources nurturing student strengths both personal and academic and delivering a continuum of support That lower barriers to learning and creating and maintaining a comprehensive developmental school counseling programs To be an integral part of the educational process that enables all students to achieve success in school Any um speakers or board comments? No speakers Yep, I move to accept this resolution I'll second the motion, but can I make one comment? Yes, and then I'll make my thank you. So I always feel that um We are giving our given um resolutions for approval, but we never really know what happens on the school sites uh You know as part of the recognition Is there something that we do something special that we do or is it just Something that we have proven that's the end of it or does it Get presented at the different school sites and our counselors get recognized for the amazing work that they're doing um There are various uh different weeks and I know for you know school administrators and and um executive secretaries We do acknowledge them and um with the counselors I will be working closely um particularly with our ed services team as well as Mrs. Ann Smith so that we make sure that the sites are aware of the invaluable service that our counselors perform provide for our students in the district and our board approving this resolution to Acknowledge their invaluable service. I mean just moving forward with any resolution in support of X week writing celebration of their work. I think we should be doing something more than just approving this on school board level So just to make a note um, so it was alicia and now it will be ever after each resolution that's passed We do send it out to the entire community. Um, that includes our Community partners, but every single staff member receives the resolution as well What we could do for you in the future and we can start with this one is um provide The update of what happened afterwards in our report so that you know what we did In order to honor people. Thank you. Okay. Um, so I'm happy to support this as well In my work life, I I actually do get to work pretty closely with um The counseling staffs of all of the high schools and um, it's amazing the amount of work that they do and You know, I just I would like to make it one of the priorities of the board to increase the staffing levels in the counseling offices as we can because the ratios are ridiculous and students suffer If they can't get in to see their counselor and that affects our college going rates It affects so much and um, they're asked to do a lot not just at their school site, but from The partner colleges um, you know, we have meetings every month with them at cabrillo and every time They go to the meeting. It's another pile of work that they're coming We all we all have that right whenever you go to a meeting that you bring more work back um, so I just want to recognize that they um, they Do work hard as everybody does but this is the week where we're recognizing them So I just wanted to share that And I just want to also add add exactly to what you were saying for the amount of Or their load that they have They do a tremendous amount of work and and I think that when we can afford to do more we should do more and add Uh counselors at at the sites when we can do more. Thank you. Yeah Okay, with that, um, I will ask for a motion Have a motion and a second. Oh, we do. That's right. So we'll call for a vote all those in favor I those opposed, of course none Motion passes 601. Thank you item 9.8 is um Oh, we're revisiting um The board representation on our committees that we have and we do still have some openings um Thank you and So michelle, did you want to open this one that says report by you? Okay, great So as you know, um, one of the activities that the board does is to and be incorporated into the community And through the district work through the committees And so we just wanted to make sure and provide the opportunity for all the board members to participate um In the various committees just because it it winds up providing an important voice for for yourself and also the students and parents that you represent um, so we have various committees um some um For the majority were present and so we wanted to make sure that that that had happened I did want to note for um trustee acuto We had already had a a conversation and so some of His committees have already been he's already been allocated to those committees. Um, and so that is represented here So for instance for an example, um number eight the dropout committee trustee acuto always is part of that So he's already included in that and we still have two spots on top of that Oh in addition to them. Um, yes in addition to you There's two additional positions that are available places that are available So usually when we have this come forward, we have it like in a grid format where it shows who's serving on it currently and um any openings that we have and I know we did that in december, but I don't remember so um I don't know if any ava or at least it has that Unlike okay. Thank you very much. Ask and you shall shall receive so, um Let me go through this. It doesn't look like it's in There we go So on the community advisory committee for selpa We have Kim and Karen serving and we do have one place available So is anybody interested in serving on that committee? We don't the good news about that committee is it meets at night So for those of us who have um full-time jobs during the day, it's it's um It's a doable committee because you can make it on a tuesday night once a month six p.m It's on tuesdays. I can't remember. Okay. Well, there are some dates here february 6 march 6 april 10th and may 1st so Those are tuesdays. Yes, they are so those are tuesdays. Does anybody um have the availability and desire? if not we can go with um The two board members so I'd leave that one. Um For delac we also have one space available We have maria and karen currently serving there and that's once a month on tuesdays from 6 30 to 8 30 p.m They do not conflict with the community advisory for selpa those are Last night was the first one the january 23rd February 20th march 20th april 17th and may 15th Is anybody else interested in serving? So my question is if it says there's one spot open does it have to be filled? No, we just want to give the opportunity for um board members to participate. Okay. Um, number three is the Intergovernmental committee meeting and this is i'd like to i'd like to serve on this committee. Okay. This is a committee that um as it comprises of um staff and Electeds from the city as well as the school district And I have you as a maybe so now it's a yes willy um And uh maria and myself Are also serving on that and that's as many as we can do. I would love to be an alternate on that committee Okay kim is someone can't make it. I would like to okay I know she said alternate in case someone can't So we did look into that because there was some desire to have that and the The discussion was that they would be privy to Um a portion of that information if they were alternate would which would then break um brown Okay, that makes sense even if I didn't get an agenda for anything. I just showed up for a meeting. Okay Okay, um migrant head start or actually I should look at this. Yes. We do have a couple of spaces available Uh karen is currently serve serving on this committee and this meets once a month on the second thursday Uh again an evening at 7 p.m. Is there anybody else who would like to serve on that committee? But you can put my my name down there. Okay kim. Thank you kim. It's in spanish, but you can get a try Okay, and pvpsa Um, we have myself and kim as an alternate, but we do have a space available. So for three so there was um Some questions about the number of people serving on that committee from the district So if we if I wanted to propose that we do Two and an alternate Or one and an alternate, which is the way it is right now Um Myself Yes, superintendent Mark, well, you're the president of that board. So i'm gonna let you go ahead and So there there was a question that came up at the last um pvpsa board meeting if there was too much pvusd representation on that board We currently have myself as the as the president There is only one board member Technically there, but then we also have mark and then we also have the cbo And we have dr. Villicich that is part of it as well And so because of that there was a question of is there too much representation? just because Sometimes we're the only ones that are making the quorum Um And so I would concur although we did put this here. I would concur with president derose that It would probably be best to maintain it at one at this point Because staff is there to provide the expertise The cbo of course the fiscal because they're the one of the only ones that are there That can kind of give checks and balances to the fiscal And then um mark is there from the viewpoint of secondary and dr. Villicich is there from the standpoint of The adult learner community that we need to serve as well and the parent community so So and um, we don't hold a majority on that board as district, but um, it was brought up so um, I think we've been functioning Well from where we are so ken would you like to be an alternate? Okay, good. Well, that's great. That's helpful. Okay, so um We will move to um the safety committee Three places available. We will he has served on that. What is it committee safety committee? Yes So that meets I would like to Continue serving if it's all possible. Okay, the safety committee meets during the daytime and I can Is it meeting the morning? Is it it's during the day? Correct at the district office quarterly, but what time of the day? um It is in the afternoon so that teachers can be present. So it's generally around 233 o'clock. Okay, can't do that That would be hard for me to get to as well anybody else. It's gonna fall on your shoulders. Sorry Um Spectra the arts education committee Uh, this is quarterly. I believe it used to be on mondays at 4 30, but That hasn't been a committee That meets as as often as I thought it was so there was some some confusion I think and I haven't been to a meeting in a while So, um, I would like to continue to attend that myself and kim or i'm the alternate you're on there kim If you want to continue, okay Yeah, the afternoons I know that's really hard for me too. I think that's really becoming Really difficult for Most board members Yeah, I I think the reason for some of these being during the day is because we want teacher representation And so it's difficult to get teacher representation when it's um in the evenings And so we tried to do so in this case we tried to do it after school is out So that they can go straight from school to the meetings So I understand it of that Special for the spectra and for the safety. It's really um crucial that we have teacher representation I understand that I understand that and you know, there's Um a lot of responsibilities and Meetings that and our work life that board members have to do So I I hope the public doesn't view this as us not Being committed at all that we we have to juggle our Employment as well. So um, let's Move to dropout committee. So is that continuing to meet? It just says varies on the times I was on the I was on the original dropout committee and I'd like to continue if if nobody else wants to do it Well, Maria is on there. It just says varies. So I'd like to kind of get an idea of how often they meet So in the last year we met once It hasn't been very active And there's we have to we have right and there's no set schedule for those meetings Okay so So mark and um, mr. Brewer can speak today What time does that meet mark? What uh webpage is that um, if you go under secondary education on pbusd website What department page and on the left there's a dropout committee window and the first agenda is already posted Under williams now so we'll Advertising and posting that and we'll also have a Public comment period and we'll meet in the hr Okay So what I would suggest on all of these is just Um, make sure these all get updated with the dates and times and if we don't Have have them we need to establish a better more consistent um Way to know because it's hard for board members to say yes or no if we don't have a schedule. So that would be great um Okay, so Maria and willy you want to continue correct? I I really can't so right now work is very hectic for me Okay, um, so I wouldn't be able to yeah, I wouldn't be able to make a 330 All right, is there any way to to move that to a more of an evening meeting? Can you can take that for a review that does not have to be answered right now? But again, that's something I I'm super interested in but I can't make 330 Earlier in the morning because I don't work right away Earlier in the morning or later night Something to consider because I would love to serve on that committee, but it's just that timing doesn't work for me Okay, so we can We can get a follow up from administration via email on these questions and then We can post this publicly right when it's completed Okay The healthy start steering committee Collaborative has a couple of places I'm on it Oh, you are okay Doesn't say that there's going to be a meeting coming up soon like in a week Yes, um march 7th or february 7th is the next one looks like once a month through may um willy you were on here as um, maybe because Apparently you served on this committee prior healthy start Help. No. Oh, I'm looking at the wrong one. I'm so sorry Yes, I know I won't be you weren't on that one. Sorry Okay, and then cte advisory board I I would like to volunteer for this committee that Cte's been a big push of mine. So I like to his career tech education Um, it's the rop at the Or what used to be rop now at ctec or something Um, I knew that you would want to be on that and kim as an alternate anybody else interested. That's got a lot of activity Currently, what what is it? What time is it? That one is Um meetings from 2 to 3 30 um It looks like there are a couple of site visits and a couple of board meetings each year Um, there is a potential for more funding coming 2k 12 It's in the proposed governor's budget. Yeah for cte. So, um, there's You know, there's going to be some activity definitely It it I'd love to be on except the time is kind of hard okay You're an alternate Alternate you want to say there so willy and kim as an alternate for that one and then health benefits committee Um, I think that that's an important one currently. Um, I think it's becoming more active, right? Willi you were on that. Do you want to continue? I think your expertise is absolutely um Really valuable there this one meets the first wednesday of the month from 2 15 to 4 in the district office Is that one where there's a possibility that it could move a little bit later? When are you whenever they whenever they? Basically, basically it's a setup so that the teachers and Support people can come so it's usually after school hours. Okay, so 2 15 to 4. That's why so that's probably gonna have to Stay where it is. Is there anybody else who would like to serve on that and can So Yes, there are it's so I just want to know and I know that trustee Akira is already aware I just want it for the others that it is in It's um observation capacity only Um due to restrictions within the collective bargaining agreement. Um, it's just there to be Witnessing and observing it. Um, we do ask At time the district has the ability to put in presentation So for example, if a board member wants to present a presentation that can happen But it has to be agendized and scheduled So for the most part it's to observe and to be aware and then They can provide support to the administration Okay, all right, so I think we're done with that item And now when We've done these in the past. It's an appointment not an action item Okay, so That's the action is the appointments. We just did. Okay um Leslie if I can also add it's my understanding and an agreement that um any I don't I don't make presentations. I'll make presentations to the consultant Who will check out things and then if it's valuable than the consultant Who we hire to do these things then he'll make the Presentation so I'm not like present presenting stuff. Okay. Okay, so that's what all but I do want to go and listen and Yeah, here. What's going on? I think that's great. Thank you Um, okay, so um now our report and discussion items We have one and this is one that we look forward to each year This is our energy program report to the board and this is by steve akimura our energy education manager Welcome steve. Thank you for waiting here um good evening um president derose um superintendent rodriguez and the rest of the board um a little different than the other The board room at the other one, but let me see if I can figure this out Okay, so I'm uh doing the energy Program and Okay Um, I'm going to be talking about the update on the on the energy program itself. Um, how much we've saved this year Also update on the prop 39 Interior lighting project that we just finished Um update on the cedar chavez energy management system project that we are We just started um last month And then an update on the school water system lead testing that we did um this last couple of months and um Next slide, okay, so electric and gas savings for this year, um from september 50 2015 the august 2016 Is 911,000 32% savings Our water and irrigation savings from june to may at the 44,000 That's a 7.8 percent savings Okay, so for um Our prop 39 interior lighting project we did it at eight school sites Watsonville High Aptos High Parallel Valley Parallel Valley High School Renaissance High Aptos Junior EA Hall Middle School Cedar Chavez Middle School and the new school We installed a combination of retrofit kits and or brand new fixtures and they were all leds That cost us 1.7 Uh, yeah, it was 1.7 million. What's the cost? We didn't get any money for that. So that was with prop 39 funds, right? That's what if you could explain the what what prop 39 means it means it's a grant prop 39 with the Funding grant that the state put out a few years ago We've been doing projects and we've already did all the outside lighting To led we did these eight schools to led for the interior lighting and we're doing some HVAC projects as well And we need to get those done this year because the prop 39 funds are Running out so we're trying to use as much money as we can To take advantage of that money The next slide is and this is the energy management system upgrade for cedar chavez middle school The current energy management system at cedar chavez is not very Robust it's it's just basically turns the furnaces on and off on the schedule We're switching to a delta web based energy management system We plan to start upgrading all the schools to this system Throughout the district The new system is going to take care of the on and off schedules for the Furnaces and HVAC systems It'll Turn off systems during the holidays Winter breaks and stuff times like that It'll control temperature. It'll also give the The teachers more control of the temperatures right now We kind of set their temperatures and if they want to change it they have to call us But this new system will have a thermostat that actually has Opportunities for the teachers to change the temperatures and we'll just kind of give them a range of temperatures that they can they can use And it's a it's a more modern system it's a web based system so We can look at this money. Oh, yeah, it should save around 20 to 25 percent savings in energy I think that's it Oh, it also monitors A lot of functions And it does a data logging so we could actually see what What a classroom does during During the week we could actually do a graph and plot its Is temperatures and we can plot the supply temperatures to make sure that we see The supply temperatures go up so we know that the heat is working properly Oh boy, I barely see that Okay, this is the the lead testing that we just did We completed it in december And what we what it was whether it's the the state Um mandated um Uh water companies that if a school district Do the formal letter that that they have to provide lead testing for their school sites so In july I I wrote a letter to all our water districts asking if we can Do this testing and they all replied back and uh, we started Yeah in october I can't see that my eyes aren't that good We started in october Uh with so cal creek They were the first ones that we did the testing with and we uh did the forest schools up in that area and then we did um parl valley um sunny mesa water district which is basically um parl middle school and aloni school And then we did um Cal water california water, which is just all district And then the big one was watsonville city That was the bulk of all our testing and we finished those in the just before the winter break started and then um I got the results for all the ones I've got the results for all of them but on this slide. It only says I got results for um Uh so cal creek Parl sunny mesa and cal water and they all came out clean so all those schools are good um, but I just got a email from the city of watsonville and uh They gave me a list of our uh The schools in the city that that they do and all those came out clean too. So our entire district is good for lead so And uh That's my report any questions no speakers Willie and then kim. Thank you. Steve one of your functions is to go go around to the schools after hours and check to see if lights have been left on and Uh things of that nature. Is that uh, is that a function still of what you're Doing, uh, I've been doing projects so much That uh, I haven't been going out and doing those so I really need to get back get back doing going out and at night time and checking do you Do you see that as uh as a money saver as as to the energy costs? Is there any way to measure that? Yeah, you can measure it the program that I use to track our utilities does a Pretty good job of measuring savings Good the uh, the solar panels that that we put up Under measure l. Uh-huh. Has it been too early to see any savings at all from that? From no, we we've got about a years Of savings so we can we can generate those reports. Um, the reason why our our savings is fairly high this year compared to the years in the past is probably A lot of that is from the solar Also, it's from the the outside lighting that we changed to leds That's a big uh, big driver of that too. Thank you. Um, I I received a whole bunch of Wonderful letters from uh from a class at ea hall school asking about the solar and So forth and um, I would like to know Maybe I can ask the superintendent later to see if you can come out and uh speak with me to the uh class there at E. A. Hall school there. I'd love to good. Thank you. All right It's so great to see you every year Thanks so, um The money that we've saved the nine hundred thousand in this last fiscal year that was calculated off of What off of the year that we didn't have this solar arrays up? Or what do we Yeah, how much did we save that much over the from the year before or is this going way back? um, it's It's either the algorithm that the program that I use either the algorithm to figure out the Savings And I don't I don't know how to explain that algorithm, but I just go by that But I'm guessing for like le the led lights like we're not going to have to replace the bulbs for 20 years or something So that's going to be a huge savings to our that should be a huge savings And we just did those eight schools. So that's about half that almost half the district How many hVAC um projects will we have going through prop 39 we're planning on doing two HVAC hVAC projects right now to and then we still got the charter schools we got to do So that'll be some hVAC as well as lighting And is this money that's already rolled into the district or we um pull it down as we Push through each project. We we have that money We we encumber it from the The california energy commission That's great. I managed this prop 39 And how are the solar arrays doing everywhere is everything up and operational? yeah, they've been operational the The companies come down and they clean clean the panels and service them And then my final question is about the lead testing So I understand that potentially the water coming from each one of the different agencies is lead free But how about after it hits the school and goes through all the old pipes? yeah, that's that's a good question because that's that's what this this testing that we did does because the The water company they're only Obligated to do it up to up to their point of entry for right to the school, right? This lead testing it we did actually we we did Did our sample that drinking fountains and when we always incorporated one Um one of the kitchens or the kitchen So we did a test and sample in the kitchen And then we do four around the school at all the drinking fountains So do so do you feel um confident that we are lead free in all of our schools? Yes, I do great. Thank you Excellent Hi, you will obviously I know why um Our electrical savings obviously I know why that happened, but I was just wondering How was it that happened when you when you said that you saved 40 something thousand dollars for water and irrigation? How did that happen? I mean, how was that that you know, it's just it's it's the savings that The guys in the field they've been working on plugging a lot of the leaks that we've had and they've been You know dialing back the landscape They've been what now they've been working on plugging all the leaks that we have Okay, you know, it's a lot of irrigation have some bad leaks. So they've been working really hard this last year and doing that We've had some leaks in Some of the schools that we've been able to fix We got a new device that listens for leaks in the ground and that's worked out really well for us It does what now what does it do? It's a listening device and it actually can hear the water Leaks inside the ground Oh, so that's why they've been able to fix a lot of yeah They've been catching a lot. They have that piece of equipment that's helped quite a bit. Yes And so but you say water and irrigation meaning that What is water and irrigation also the well the water water is the The water that goes in the school that they go to the drinking fountains and all that stuff And then irrigation is just for the landscape irrigation They found the leaks in mostly the irrigation part, right? A lot of it was the irrigation part Yeah, but we also found leaks in the the distribution system to the to the schools as well But so when you say water you say fountains Uh Well, you know any kind of leak that's under the ground most of it was um in the ground Leaks that we found okay through irrigation pipes and in like the fields and things Karen not in the fields. We have to be in our schools, obviously Oh, but each school has a field Right the kids play on fields that are full of grass that are irrigated. No. No, I know I'm and I understand what you're saying about the irrigation I was just wondering about the water part of it. You were saying I understand the irrigation part Right Yeah, we just we we found a lot of leaks and we got them fixed. Okay Any other board comments? Um, Steve, um I think I heard that there's more prop 39 funding that is going to be Um proposals we're going to be awarded. I think tomorrow January 25th. Have we applied for those because this is the last round Because it was a multi year. Yeah, this is the last round and are we applying for those did we apply? Yeah, and what does it look like because I know there's some feelings about how it may fall out Yeah, we're we're trying hard to get contractors to get on these projects and uh Right now we're like right in the middle of trying to get these buttoned down I I couldn't hear you. We're right in the middle of trying to get these uh contracts filled right now Oh, okay. Yeah, okay, but are we getting the next round of funding? Oh, yeah. Yeah, okay. Great. We'll get it Excellent. Good news. Okay. Thank you. And that was um Not an action item, but always good news to hear. Thank you very much Um our next item I believe is um 11 our consent agenda Do uh, is there a motion to approve? I'd like And is there a second I would like to defer One item. Okay. What item is that 11? 110 Okay I believe it's a lot, but I believe that's a second also Okay, so who moved approval Okay, did you get that? Okay, um, so we have a motion and a second with the deferral of 11.1 all those in favor Hi, I those opposed None opposed Item passes 6 0 1 Okay, 7.10 the uh real del mar Project, right. Okay. So now to the deferred and um well Did you have questions on 11.10? Not a not a not a not a question directly, but I I you need to abstain on this item Uh, mainly because the owner of the company's been a been a A long time friend of mine going all the way back to high school as well as being a client of mine So it's there's a conflict of interest maybe and I just just to have it clear and and up front I I need to abstain on this project I I recognize the fact that it went through the process of being vetted and and the The company receiving the award is Is the low bidder and so all of the steps were Taken but I think just to clarify that I should abstain And and that was why I asked to pull this off the agenda Is there any other discussion on this item? No, I'd like to make a motion I'll second. Okay, all those in favor I I oh nope. Nope Let's try that again All those in favor. I I post any abstentions. I okay Um, let's see if I can get this right after all five zero one one. Yes, okay That was so professional And I just want to add a comment if I may on we we already voted on on this But I just have to make a comment that on the consent is the is the approval of the minty white Fencing around the school and so forth and and and I know the principal is is here Victor is here and I just want to commend both of them for working together to get the Fencing and the lawn and and the modernization for minty white finished and Done. Thank you. Okay. So We are now at item 13 and that is reconvened in closed session if necessary And it is necessary. We got through three items when we met earlier This evening at 2.4 2.5 and 2.8, which we'll report on when we come back We'll go back and we will be discussing 2.2 2.3 2.6 2.7 2.9 2.10 and 2.11 So we still have a lot of work to do. So I'm going to ask if we can get A motion to extend the meeting because we are going to be doing actions And we can't we can't take action past 10 30 unless we extend the meeting I'll make a motion to extend the meeting to 11 30 a second Hey, all those in favor. Hi. Hi. Any opposed Abstain or no What why would that be an abstention? So because you're not going to stay Okay, so Motion passes 5 0 1 1 no five Yes, okay Okay, we are back from our Second closed session meeting and we will go ahead and report out on the items that we'd discussed And the action that we took and Karen osmondson will read out on 2.1, which is for expulsions the recommendation of district administration for a suspended expulsion for the remainder of 2017 2018 school Placement at another school for 17 18 0 2 0 Second all those in favor. Hi those opposed Motion passes 5 0 2 I move to approve the recommendation of the district administration for a suspended expulsion For the remainder of 2017 2018 with placement. Sorry. I'm so sorry about that For 17 18 0 1 9 Is there a second a second second all those in favor. I I those opposed None passes 5 0 2 I move to approve the recommendation of the district administration for a All second all those in favor. I any opposed Motion passes 5 0 2 Prove the recommendation of the district administration for a full expulsion for the remainder of 2017 2018 Second all those in favor. Hi. Hi any opposed motion passes 5 0 2 Thank you, Karen and action on certificated public employee item 2.2 maria So under item 2.2. I move to approve the certificated personnel report as presented by the district administration with the additions of Four new hires six leave of absences and five separations There's second a second all those in favor I any opposed Motion passes 5 0 2 and classified I move to approve the classified personnel report as presented by the district administration With the addition of three leave of absences and three separations a second all those in favor I I any opposed Motion passes 5 0 2 under item 2.4 A separation settlement agreement for classified employee number 3052 was approved at a regularly called Meeting of the govern more to the parra valley unified school district on the 24th of january 2018 By the following vote 5 0 2 And that was item what 2.4? Okay, and under that same item The board approved the release and reassignment of an administrative position for employee number 4875 by the following vote 5 0 1 1 and Under item 2.6 the board voted 5 0 2 to settle workers compensation claim for one employee Under item 2.7 the board voted 5 0 2 to approve a workers compensation settlement for I'm sorry under items 2.6 The board voted 5 0 2 to settle workers compensation for one employee Under item 2.7 the board voted 5 0 2 to approve a workers compensation settlement for also one employee Under item 2.8 the board voted 5 0 2 to approve a 16 thousand four hundred dollar settlement with cassara and architects And under item 2.11 The board voted 5 0 2 to approve settlement with one special ed student Thank you um, so our last item is upcoming board meetings and it's come to um The attention of the administration and the board president that the next board meeting on february 14th We will have three board absences And possibly a fourth. Um So i'm what i would like to do Is move our february 14th meeting to february 21st um that way we can be sure to have a quorum And um that would mean that we would have a meeting on the 21st and then again the following week the 28th But i just feel like it's important to have all board members present and um Mine is due to a long planned vacation And i know that other people had um had plans already To begin with and i think Plus it's valentine's day it's valentine's day and we don't approve our Our board calendar until 6 January 1st and a lot of us if we have spring vacation plans have already made them So is february 21st agreeable with the board? Yes I'm okay with that. Yes. Okay. So i'd like to ask for a motion to approve Making that change on the board meeting calendar Make a motion to change our board meeting from february 14th to february 21st 2018 I'll second that motion you all those in favor. Hi. Hi any opposed? A motion passes 5 0 2 Thank you, and we are adjourned too early