 And so in this video, I'm going to give a tutorial of how I would set up to do this, and I've got a volunteer here. Thank you, Anne Epley for setting up a brand new to do as to count and that way I don't feel like I have to reveal my private tasks. I could just be playing with a brand new account. And so what I'll probably have and do is to share her screen and then I can Request remote control and I have other participants here who might come up with questions in the chat that That I'll bring forward. So everybody here, please go ahead and post your questions in real time, even if you posted it in in our Facebook group, you could You know, repost, you know, at the shorthand of the question and then we'll go from there. So Hi, Anne. Hey, George. Yeah, thanks for thanks for setting up the account. And when you're ready, go ahead and share your screen and I will request remote control and then we'll go from there. Okay. And looks like you've got your to do list. Yeah, is that the one. Oh, good. Okay, all right. Nice clean to do list. Okay, I'm like, yeah, I was not going to share my current to do list. Yeah, exactly. So yeah, now I think I can I'm able to control your screen. You might have to give permissions. Is that right? You have to I did Oh, you I am controlling. Okay. Yeah. Yeah. So I want to just first kind of give everyone a quick overview of how to do list works. And let me zoom in a little bit here. Okay, so to do list is as simple or as complicated as you want it to be. Right. You can literally just start a list of tasks, this Do that, do this other thing. And then you've got a list of tasks and we are in the today folder. So that's why when we're in the today folder and we we add tasks to the today folder. It all shows up for today's date. That's today's due date. Okay, so if I go into this task. And if I click on the the date. No, no, I'm sorry, that's the project. Sorry, the dates up here. You could see that the due date is today. And I could I could set the due date for tomorrow. And the nice thing about to do one of the nice things about to do is is there are short hands. So tomorrow is just TMR. Okay. And I press enter and it automatically knows it's August 30 And I just press enter and I do this all day long, you know, TMR or next week or whatever. Do that other thing. I'm going to do that other thing next week. It was like, you know, next Thursday, next Thursday, it knows shortcuts. And it knows what T it, you know, Thursday is Thursday. Wed's is Wednesday. Fry is Friday. It's very smart. It like I'll have all or you can type out the whole thing if you like typing So you can see that today is we only have one thing left to do today because the other things have been put into and you can click on the next seven days. This is all set up automatically for you. This is a brand new to do is to count and You already have all these things. Okay, so you can see tomorrow I'm doing this and and next oh Next Friday. Oh, you know, I thought I was going to do something next Friday. How do I find that thing. Well, the box is super useful. By the way, I'm going to do I'm going to No, I'm going to try. Okay, I was going to try to do an annotation, but I can't seem to do that now. Okay, so I was going to do something next Friday. So can I see all my tasks for next Friday. Yes, you can guess what you go into the quick find area and you type next Fried next fry or next Friday and press enter and that Oh, I don't have any when when did I do is I did I did I say next Thursday or next Friday. I think next Thursday. Right. Next Thursday. Ah, yes. Next Thursday. I have one task do this other thing. So that's the search box is so smart. You could search words in the tasks like Oh, when was I going to do this thing. Okay, this press enter. Oh, yeah, this is all the results for tasks that have the word this in it. Right. But you can also, like I said, search. What am I doing tomorrow, TMR or tomorrow, you could type out tomorrow. Tomorrow, that's what I'm doing. So to do this is very intuitive. Once you realize that they've probably already thought about it. In the search box, you can search whatever you want. You could search projects, you could search tasks, you could search comments, you could search a particular date. What am I doing on September. September 6 except six Friday. I'm not doing anything on Friday. But now that I'm looking at Friday, I can add tasks and you could see the Friday date is already there. Do the super cool thing. Okay, press enter. Alright, so that's that's but now if I come back to today. I'm only doing this one thing today. Whatever that means. Okay, so Let's see if there are any questions thus far. And by the way, if you have any questions in real time to what I've just said, please feel free to unmute. I just, you know, really that that'll make things faster. Okay, and and the other thing I'm about to do is that's really important is what's called projects. Okay, projects are how you organize your long list of tasks. Things like, okay, now this is going to be marketing. Now this is going to be administration. Now this is going to be shopping list, right. So all these different things. So let's say I'm going to add a couple of marketing tasks. And I'm just going to mute you for the time being and then you can always unmute when you have something Post on Facebook post on Twitter. I'm just post on Send email to partner to business partner to this partner. Do my bookkeeping. I'm just going to do some random tasks. Optimize my website, you know, and follow up with client. I'm just doing some random random tasks here. And so the first thing you really should do when you come into do is is will probably do a brain dump. Okay, do a brain dump. And you could probably do the brain dump in the inbox. So what's the difference between inbox and today pop quiz. Anybody know. All right, this is probably too hard a question right now inbox is everything that isn't in a project. Inbox is the uncategorized items. Because once you put something in a project, it's categorized in a project. Right. So inbox is uncategorized, unprojected items. Today is just simply either projected or unpro... all objects, all items that have today's due date. That's what today means. And next seven days is all objects, all items that have a due date in the next seven days. Okay. So that's that's all that's all these these three boxes mean. So if you put something in the inbox, here I am in the inbox, I can either add a task down here, or I can add a task up here. It's really the same, the same, the same thing just two two different places. But if you like putting something at the bottom of a list, you know, if that makes it feel better for you then then put it down here. And you could say, you know, prepare for online course. Okay. And notice, if I put something in the inbox, there is no due date. Right. Because it's just in the inbox. There's no project associated. There's no due date. And then that that's dangerous. It's dangerous because it can easily get lost in this long list of uncategorized undue dated items. Like I think everything should either have a project or a due date or both, because otherwise it's very dangerous and it's no man's land it's like just floating out there in the in the universe. Okay, so when you come into to do is the first thing you should do is to do a brain dump, probably in the today. So at least, you know, once tomorrow rolls around, all these items will be called overdue. And you'll, so the today folder will have everything that's due today and that's everything that's overdue also. You'll see all the overdue. So I'll give you an example. If this item, if I put this item yesterday in the today, if I was, let's go back in time one day, and I put this in the today folder yesterday. Okay. See now. Okay, and that's one one little quirk about to do is sometimes when you mess around a little too much, you might have to refresh the browser. So I'm just going to refresh real quick here. And the today folder what happened. Oh, you know what I just didn't know that that's not to do is fault you know what I it didn't when I put August 28. It said, you don't possibly mean you're going to overdo yourself on something. You meant August 28 of next year, or this coming year, didn't you. So when I put August 28, August 28 2020. That's what I thought I meant when I put August 28. So I'm going to, I'm just going to make it super clear. I'm going to know this was, this was yesterday, yesterday. Okay, now when I go to do. There you go. I go to today folder. This is what it's going to look like it's going to give you a list of overdue items, and then it's going to give you a list of today items. Okay. So, so first thing to do to do is do a brain dump in the today folder. Second thing to do is to put your projects in. So projects are, for example, I'm going to do very simple projects because that's, yeah, I just just for the sake of time. So marketing, okay, marketing as a project. Don't worry about adding to favorites. Don't worry about project color for now, although you could make it colorful if you want because each project can have its own color so that all the tasks within the project has that color. So we'll just, we'll play with that. So let's say marketing is teal. Okay, click add. Great. Okay, so now I have the marketing project. Where is the marketing project. Ah, now it shows up here. I'm going to click on this and I'm going to do admin admin is going to be what color I'm going to do admin admin is going to be top. Hey, whatever that means, click top, top, top, top, whatever. Okay, and then click on this is clients, client work, client work. Okay, client work. Yay, super exciting. I'm going to do magenta. Okay, so three very different colors. And to do is put a welcome project in there just to kind of help you on board, help you use the software if you go, if you go to the welcome project, welcome to do is let you get started with a few tips. What, where are the tips. And maybe you already got rid of them. I don't know. I don't know where the tips are. Because this is. Oh, I clicked on the comments. Save time. Okay, you haven't comments and file uploads are premium features. Oh, okay. Right. I actually use comments all the time. So, unfortunately, we were not able to demo that here, because this is a free account, but I do use comments a lot. Comments is where I put the next steps for a particular task. Okay, so for example, let me let me see if I could show you something on my screen. It's just, yeah, you know, there's nothing too embarrassing on my screen. So I'll show you my own to do list real quick. Okay, so basically, this is today. 730am send so you can actually put a time today at 730am enter. Okay. And then that that will show up and the reason why it's read is because it's overdue because it's past 730am. And I did send it launched email at 730am, but I forgot to let buddy out. I've been trying to get into a rhythm with my wife where because I usually walk in at 10am and just like what you hadn't let him out since last night. Like, well, I just don't want him to start getting into the habit of bothering me too early. So it's like, but he's been holding it in. Well, I don't know. He hasn't rung the bell. We have a little bell for buddy. He actually rings the bell when he needs to go and he's just all quiet all morning. So I'm trying to get into a habit of letting him out and I've kind of ignored that this morning. So, so basically, the comments is where I put the sort of the details, most productive business act is kind of reminding myself of what those are. And you know, it's like courses, improving master heart. So you can see you all are important. That's one of my most productive business activities improving things for you guys. Let's see here. So it's like mh tapering from free to paid like what do I mean by that. So it's like I write notes in here for like posts I want to write. Let me see if I can iterate on the new vision. What does that mean. Okay, I don't know if I can soak rice. So you know I have personal items in here too. Right. So let me go back to let me let me start a task and I'll show you so if I wanted to do a task and I go reach out to client. Okay. The problem with a lot of us is that we look at a task and we get frozen because it's too scary for us to do. But nothing is scary when you do baby steps. When I reach out to the client is scary for me. And I feel that already. Right. Then I will add a add a comment to say the next step to reach out to a client is to what is a baby step that feels really good to me that feels like oh that's not scary for me. So what's not scary for me is to open email draft. And, and write three things that I might want to say when I reach out to the client. That's not scary. Right. And maybe what also suits me is to say well I'm really scared after I read the three things. So it's like send draft to friend coach. And I might I might be specific about the specific person you know Bob to see what he thinks he thinks am I crazy, you know, and then after that it's like after Bob writes back, then edit the draft, then send to client. You see, so I soothe myself. This is really, really important productivity skill. You have to learn to soothe yourself. The truth. You can do anything in the world that you set your mind to that you commit to you can you can literally go to the moon. You could say, Okay, I'm going to add add and then once I do this. Okay, immediately click on make me check the date, make sure that it doesn't is not in a no man's land. Check that it's you know it's today or in a particular date that I'm not going to forget about it. I may want to set a project. Okay, to say whatever it's not the right project but once I set a project, it automatically puts that in to say you want that right and I click add task. Okay, so now it's now it's in there. All right, but you can literally, you know, go to moon. You could do anything you want in the entire world. You just have to take baby steps at it. Well, how the hell do I go to the moon. Well, the first thing I got to do is probably Google search how to build rocket. Okay, and then after that Google search how to get funding to build rocket right like you can do anything you want to do with to do list and with Google. Okay, and then you know I'm being facetious here but you the reason why so many of us don't move forward is because we don't define baby steps, and then we don't set a due date. Okay, and it's like, go to the moon. When I say go to the moon August 29. I don't literally mean I'm going to go to the moon. I just mean I'm going to work on the next thing. So I go to the comments go yep I've already Google how to build a rocket. Now I can delete that now I'm going to Google how to fund the rocket update. I'm going to do that next. Okay, so that's one way to do baby steps into do this is just to put it in the comments. I think that's the easiest way. But another way of doing baby steps into do list is to keep adding. So, you know, go to moon. Okay, go to moon. The next baby step is Google. How to reach out to Elon Musk. Okay. And then next step after that is draft a letter to Elon. After that I might want to ask friends, if I am crazy, or any ideas to go to moon. Okay, and basically once I have these sub steps, I can click and drag this these not six dots. I can click and drag it. Wait, can I. Oh, you know what the reason why I can't click and drag these things is I'm in the today folder today folder has certain restrictions. So what I'm going to do is I'm going to select one, I'm going to select these items and put them into a project. Okay, but first I have to create the project the pre project is click on plus project moonshot. Okay, and charcoal that's the color of the moon I think click add. Okay, now moonshot has nothing in here so I'm going to move the stuff that I just brainstormed. And I'm going to do it by holding down the, the, holding down the command key on my keyboard. Hold down command on the windows it's control and click command click man click. I'm going to move these items I've selected these items are yellow now and I'm going to click move to project up here and move the project. Okay, so now they're in moonshot. And I'm going to go into moonshot because remember today has certain restrictions. So I'm going to go into moonshot. And now I can organize it this way. I want to click and drag and I'm going to move it nested underneath this one but but let's say for whatever reason this was this was. This was here. Okay, but these, I'm just going to organize for you. Okay, so I'm going to go. I'm going to drag this under here go to moon. I'm going to drag this one under here. Okay, you can you can be nest things under under other things. Okay, so first first I'm going to ask friends if I'm crazy. And maybe I'm going to draft a letter E on Musk first and then I'm going to ask, I'm going to Google how to reach out to him. Okay, so then you can collapse these items or you can collapse all of it. That makes sense. And then guess what, if I finish all these items, if I already, if I already Googled this and I drafted the letter, if I click on this item, this will this will also complete all the items underneath it. Okay, if I click on this top. See, if I if I uncompleted this one. It says, well, maybe you didn't draft a letter yet but maybe you did already do that. Anyway, you just have to be careful when you click on the top item it does complete everything for tasks completed. Okay, so let me see. Are there any questions before I move on. So, George, I have a question. Yes, go ahead. So, excuse me, the comments were in the premium. So I saw that but what was the other thing that was in the premium attachments file attachments. So you could you could basically design website right and in to attach something you have to do you have to go into the comments. So that's part of it you have to go into the comments to be able to attach. You can touch anything you can attach from even from Google Drive. Okay, I click on Google Drive, it'll ask me if I if I want to allow to do is to use Google Drive and then you'll find my Google Drive files. So you or you can just drag and drop a computer file on here and you can even you can even attach a voice memo so I can say, start recording. Allow. So I'm going to design a website. Okay, and then I could, I could play it or attach. I don't know if you can hear I don't think I shared my computer audio so I don't think you hear that but I know that should. So I could, you know, write notes to myself I can also even attach smiley faces. Quick add comments so be sure to add a comment after you attach something. Then, yeah. What do you think the greatest reason would be to use to pay for the premium versus just the free account. Based on your. Just removes restrictions so you don't have to be annoyed by the restrictions. I think honestly, and I think the premium is only to do is this. I think pretty affordable. I think it's like three, three dollars a month. I believe I think it's. Yeah, three dollars a month. That's that's that's the one I'm on annually it's $36 or whatever. Yeah, I think it's really worth it. It's, well, because if you use it all the time, it's totally worth it. Okay. So yeah, and anything else what else would make you feel like oh my god I'm really set up now I can use this. Well it looks like you can do the projects but if you stay with the free one, you would use like subcategories under the projects for your comments. Is that right. There are there are comments. There are sub tasks and then there are sub projects. Okay, that's the projects within projects. Yeah, yeah. And when you're sorting by a project when you go into a project. These are my video ideas. When you go into a project, it's going to be randomly sorted. Okay, so you can click on the three dots at the top right of a project, and you can sort by date. Or we can so now I'm sorting the project by date. You can also sort the project by priority. We haven't even talked about priority. And I should talk about priority here. Priority is basically the way I think about priority is that red is okay. So priority and to do is goes like this. There's red, orange, blue, and white, and in that order of priority. And for me, red means something I should look at in the morning. Okay, I have to remind myself in relationship with my wife. I'm not the one who knows all the right answers. So I even have relationship reminders in my to do list, or like life reminders, like, hey, don't be so judgmental for other people, you know, like, oh yeah, that's a good point. So, so red is basically remind myself first thing in the morning, like, you know, these are reminders throughout the day, basically, you know, and once I'm done, I would click on click on this to to complete it. And then orange is like okay during my work day, and then blue is like either personal items or end of my work day. And then and then basically the white items are really optional for today. I don't really have to do it if I don't want to. So that's, that's what I'm, that's what I'm up to. And things that are really timer, like I really, I'm kind of ignoring this right now I really shouldn't ignore it, but I'm not perfect either following my to do list. Okay, Eddie asked a great question labels, I ignore labels, I don't use labels, I think labels are, are, are labels are like another, another access. Okay, if a project if tasks is one axis projects another axis labels as like a third dimensional process, it's like another way to create it's like another, it's like another type of project is what a label is. And so I think labels are super confusing. I don't use labels at all. But labels. So I, here's what I would really recommend. Like I said to do this can be a simple or as complicated as you make it. I've used to do us now for more than five years I think now, like every single day, or maybe three years, whatever it is. I have learned to keep it simple, because then it makes it fast for me, like fast from my brain and how I how I work with it. So I think you should let go of labels unless you have a compelling reason why you really should use it. Okay, so for example, I'm not going to even go into their filters though can be useful filters allow you to, to create things that are, for example, easily. These are all filters, these are all favorites and filters, I think, so videos ideas coming up this is a filter I said, give me, I'll show you. Oh, hide from favorites. Oh, these are all favorites, favorites are basically projects or filters that will show up above the above the projects, above the projects listings. But let me show you what what my filters are. Okay, so I don't use I have to clean up my filters also. So this filter is give me the filter query is give me within the 14 days. Things that have my video ideas is literally looks like that. So if you click on edit filter, you will get an entire article on how to use filters, and what you know what kinds of things you could do with filters filters are really cool. But that's more of an advanced feature of to do us. So I would say if you're learning to do is right now, forget filters, just work with tasks do dates projects and maybe like I showed you nesting tasks within tasks or using comments to tell you what the next steps are. Okay. All right, let's talk about any other questions. Let's see, I think Lisa had a question about, I have set a project. Okay, I've set a project that correspond with the categories in my calendar. My trouble is when I stare at everything in it and I can't decide what to put into my calendar. First, I get frozen when I need to make the decisions. It's not to do is to problem but maybe some some insights might be helpful. Okay, so what I like about what lesals doing is that lesal is putting her projects into her calendar. Okay, and that's what you're going to see in my calendar to sorry for the for all the clutter in my calendar. I'm just going to try to make things a little bit simpler here. So for example, look at this optimize optimization at 1230pm to 1pm. So what does that mean. Okay, literally this is what I'm going to do today. When I see that when comes 1230pm. Here's what George cow is going to do. He's looks at his calendar. Oh, it says optimization. George cow goes into to do us. He clicks on the optimization project and he sorts by date to see what I've thought is the most important thing and I do have items put for today. So now now me so here's here's maybe what is helpful. Tell me this is helpful. I look at what I said I would do today and I do whatever I feel like doing. I do whatever I feel like doing in the context of what my calendar told me is the project I should be working on. I don't do like oh I feel like surfing Netflix. Oh I feel like going to Facebook and posting this because I'm really inspired right now to do a Facebook live. No, I do the optimization project by God I'm going to do this. That's the strictness of me. But here's a leniency. Oh, within optimization are lots of options. I'll do whatever I want to. What do I feel like doing right now. I don't feel like checking the calm call schedule. I don't feel like integrating the audience survey. Oh, I want to gather stories from hashtag celebration and master heart. That'll be fun. I'll do that. So to helpfully so is that do what's fun, but within the project that you said you would work on your calendar. Okay, I think thanks George. It's very helpful. I think the first thing that came to mind is I haven't categorized all my items into do list. And so therefore I was like, oh, there's this big list in just the inbox. Yes, what to do. So I've got a clue now. Thanks. Yeah, you're welcome. Yeah, it's great. And Ilsa says well now what if you don't do it. What happens with with the item. So if I decide to skip the integrate audience survey afterwards. Notice Oh, another thing I didn't talk about that to do this is so useful for is recurring tasks, things that will keep coming up on a weekly basis or a monthly basis or whatever. So for example this recurring tasks. This is every Thursday remind me about this task, or I could do every other Thursday, right, or I could do every third Thursdays of each month. Every Thursday is all I need to say, or I could do every. And by the way, to do is a smart enough to where Evie means every every other month, you know, and another really, really smart thing to do is I should talk about this before we end is you can do every. Okay, exclamation mark. Every 10 days, let's say. So what that means. Okay, is that if I complete the item, then postpone it for another 10 days. But if I don't complete the item. Yeah, basically it's like every time I complete the item, it postpones it for every every 10 days. Let me let's probably not a very clear example but just so you know, every versus every. I'm getting a little brain freeze here I'm not sure I'm explaining this properly so I'm going to skip skip talking about this. But what you can do is you can right click, which on the Mac it's control click, you can right click on any item, and you can, you can postpone it. So this arrow, this arrow means to postpone, and it means to postpone it to the next recurring time. You can't postpone something that doesn't have a recurring items like so if I if I if I postpone something that doesn't have a recurring item. I'm just going to go to a random item. If I postpone something that doesn't have a due date I can't postpone it, it'll just tell it, it'll just put it to tomorrow. Okay, so postponing items is really useful things like I don't feel like doing this today so I'm going to postpone it to next Thursday. So there you go. And now it's going to be next Thursday, instead of today. Any other questions before we finish. Are you feeling those of you. And, or anybody else who's like are you watching my screen is probably really complicated unfortunately, but, but are you feeling a little bit better about to do is are you feeling like you could set it up, or you know what the next steps are. I do. I do personally I feel like I need to go back and watch the video again but okay and I had done some of that but I knew there was more depth to it than what I was already doing. Yeah, good good. Yeah, I think Ben had a question earlier but I think I missed it. Ben, do you want to wait until Monday. Okay. Oh, I'm sorry. No, it's not a question is something I want to share but it can wait until our next. Oh, good. Okay, great. Sounds good. Anyone else have anything before we finish the to do a tutorial. Feeling are you feeling like you could, you could work with it. So if you have any questions just email me and I could try to answer it without the benefit of having having the screen. But, you know, really, I think what needs to happen next is for you to actually play with it, and really play with it, you know, put silly tasks in there. And, you know, see, you know, and or put serious ones in there. But, you know, the things to do is put in your tasks, categorize those tasks into projects, and then for the really important ones put a due date that's really the three steps. What I just said, I think is there's a nuance here which is not every task needs a due date. Repeat after me, not every task needs a due date, because then you get overwhelmed. But every task should have a project. Otherwise, what's the point, why are you having an idea that's not related to something important to you. That's really the question. If you have an idea and it's not related to something important to you, you should probably delete the idea. You got it. If it's cannot be put into a project that's important to you, you should not have the idea because you have enough to do in your life. Okay. And every and, and things that are like, not, not like a due date deadline. I make the mistake sometimes and I'm trying to correct myself. I put too many due dates on things. I need to undate things, but still have it in the project so that when it comes time to do the project, and I have nothing on it today. Beautiful. If I have nothing, if it comes optimization and nothing says today, well, then I can really play with optimization. I can really play with that project. Well, I could do anything on this long list. I'll find something that's really fun for me to do or energizing or important. So, okay, in terms of whether I didn't talk about a mobile phone to do is just perfectly synced between your computer and your mobile phone. It's always synced. If, if for whatever reason you don't think it's synced, you can sometimes I do this once or twice a day, I will refresh my to do list browser to make sure that, you know, I'm looking at the most current stuff. But I use to do this all the time on my phone to capture ideas. I capture ideas. I always capture it in the today folder. So yes, ideas always start with a due date so that I don't miss it because because at the end of each day, I will go into my today folder. Okay, so for example, I, let's say I'm on my mobile phone. I'm capturing ideas idea one. Okay, today folder idea to it's all in the today folder so that by the end of my day, I will make sure my today folder is empty. That's really a super important thing. Write down your tasks in today folder. Step two, categorize them into the project. So idea one will be idea one is hashtag is the project. Okay, hashtag moonshot. Okay. Okay, now it's categorized as moonshot idea two is related to video is related to is related to optimization hashtag optimization and click on that press enter. Okay, so step one tasks step to hashtag projects or projects basically hashtag is a shortcut to start a project. And then step three is to clear. What was that what did I say step three was put a due date. If it's if it's needed if it's important otherwise undate it. And, and step four is to clear clear your today folder every single day postpone items, undate items. Okay, to undate an item you just get you just literally click on the date and press delete. So that's empty and then press enter twice. And now I've undated that item but it's still in my moonshot, right it's my moonshot thing. I think that's it I've gone over and so thanks so much for for joining me for this and I look forward to your to do is adventures. Okay. All right everyone. Bye for now.