 Hey folks, we're out of the arena today to talk about something a little different but just as important to any cutting-horse operation. I'm with Kelly Clark who's been with John Mitchell and Slate River Ranch for going on 11 years and so she's managing operations and has become very good at creating efficient systems. As you would have seen if you have watched her barn management videos which we highly recommend you go and do. So today we're going to talk about the backside of organizing everything in terms of shows and horses and keeping up-to-date and on schedule with everything. What are the main categories that you cover and that you organize? Okay so probably one of the first thing that comes to mind is show entries. A lot of things that we deal with are time-sensitive, there's deadlines. Basically if you don't meet those deadlines there's fees that incur after that and it becomes really expensive. So one of the first things I do at the beginning of the year and actually for the maturity starts back in October that's our very first payment on the following following years for charity. So we're paying up two-year-olds to show in their three-year-old year. So I go to the NCHA website, there's a payment schedule that you can that you can get from there and I go through and I mark every day in my calendar of all the payments. So this I love Excel. Spreadsheets are fantastic and pretty much in every aspect I use a spreadsheet for everything from our breeding list. So like right now we're in breeding season so at the beginning of the year I give John a spreadsheet that has all of our mares, they're herder status so he knows okay this mare is a herder carrier so we can't breed to a herder carrier stud and then I give him two columns like if he wants to pick two. I code everything so I basically have another spreadsheet that has all my my account codes on it and know where to allocate everything to. Basically try to make it as easy as possible but basically all everything I have on my computer is in folders easily you know like this everything is just marked so you can see exactly what it is and whether it's horses, admin, templates whatever. I have several different folders that are clearly marked so basically anyone can pick up the medical records folder the vet like I keep a copy of all my vet bills that come in. Registration papers if someone needs to snap a picture but I keep a copy of every horse's registration papers on my phone in a separate little folder just in case basically everything is labeled so someone can walk in and be like that's what I need but most of the time I can take care of everything no matter where I'm at just from what I have on my phone. Just like I think the the biggest thing is just trying to stay organized and I know it like it's a busy world that we're in there's so much going on but just trying to just stay organized be aware of all your dates and your deadlines and and just be familiar with policies just keeping a really good relationship with your show secretaries and giving them some grace they're really busy as well you know they're trying to organize a really big production and so yeah just just communicating well with them and being kind as a laser.