 Good evening everybody. Welcome to the selectman's meeting for Monday August 22nd 2016 at 7 to 15 p.m. First on our agenda is the 2016 FY overview. We have our comptroller Richard Viscay here with us Mr. Viscay or mr. Towne manager Good to see you Hey, good evening. Thank you very much for having me I just wanted to come before you and give you a brief update on fiscal year 2016 Happy to say it's been one year since I was hired on August 17. So Thank you very much Appreciate it and I'm loving the job. Thank you, but I'm So just a brief overview. We are in the process when our fiscal year 16 audit as you know our 15 audit was completed when I started we had our Review of that audit and now they've come back and on in the fiscal year 16 And I'll have some more information with regard to that come September meeting I should have a little more detail, but everything's going well. I hope there's nothing That is too concerning, but just making sure that everything is Ticking and tying and that we're complying with all the laws of the Commonwealth and such Also just wanted to report to the board that we did take on two additional audits this year We did a financial Analysis of our software system the munis system. So when I started here, I was trying to get an idea of how the how the system works with regard to the town and we found that there was About 20 years worth of data that's been being updated and Modified and it looked as if it really needed a good look to see if we are utilizing that software to its fullest potential Happy to say that we had an audit done by the munis They've given us some recommendations of which many of them we are trying to comply with now and including a An audit of our role-based security to make sure that everybody Within the software system has the right roles to do their jobs We're also looking at ultimately doing a Reversion of the chart of accounts for the for the town so that all of the accounts comply with the master's Revenue's accounting system And that is something that's going on right now We're also upgrading our munis software system from version 9.4 to version 11.2 Which is really exciting and that is something that the town manager and his staff and the schools as a big working group looking to get out of the The version that we're in that looks like it's going obsolete and we're going to a new Windows Version that's gonna have a whole lot of bells and whistles and we're hoping to add on some employee self-service some Data content management within the system and really become more efficient with that system. So that's going well We also did an audit of the student activity funds in the school with the help of Diane Johnson That audit was done by a CPA from Roselle and clock. They are An audit firm that does a lot of work in the Commonwealth and I'm familiar with them through some of my past jobs So they've come in and done an audit of the student activity account that audit is about to be finalized I Expect that to be ready for you for your next meeting and I will have copies of that for you and certainly have some discussion points as I I know that there's a lot of stuff in there that will probably be of interest to you in the town manager, of course, so So with regard to audits, we've had the standard audit I've taken on a couple of dish additional audits and throughout the Fiscal year 17 here I'll be looking to do some more operational audits and just try to make sure that we're operating as best we could Also one of the goals of my office as a control is to start to formalize policies and procedures I'm starting to work on draft templates of that and really come up with some Uniform policies and procedures that will help everybody do their jobs to the best of their ability We have a lot of internal knowledge here and a lot of people who know their job because they've been doing it so long But what I'd like to see is they're really start formalizing these policies and procedures and working with my staff and all the other departments to try to Get that going as well. So So basically, I just wanted to come in and give you a brief update with that. I should have some Solid numbers and some year-end numbers. Hopefully getting close to free cash certification by September But we're just trying to get through the fiscal year audit close the books And then we'll be prepared to start doing our DOI reports for free cash and schedule a and get ready to certify a tax rate And I don't want to take up too much of your time happening answer any questions. I just wanted to let you know that Jobs going well everything's going well, and I'm glad to be here, and I thank you all Mr. Greeley So you mentioned previous jobs that you've had rich If you were doing an audit of the leadership of communities How do we stack up? You'd have an outstanding audit. You would have no findings. Go no further Very outstanding is what you said. No, um, what is I Know this at one point. What is our backup? Is should we have some sort of a problem with data in the town of Arlington? How do we back up? What's our other is it called a redundant site? I don't know if I could speak too well into it. I know that David Good is the IT director has Yeah, we know that do you I don't know our specific plan. I know that we have it on service and I know we has backup systems in place, but I would be Lionified How that actually switched within the past two three years Joe mixes and Dave good and all them But there is a Thank you Joe. Yeah, thank you for the report correct This might be a tough question answer on the spot, but in your first year in the job. What's been your biggest surprise? My biggest surprise is probably The way the town government works in Arlington versus city government with city council It's a lot more decentralized I say I guess so you you work with a lot more boards and commissions and really trying to Get everyone to synergize and get on the same page is a little bit more challenging I guess not that it's a bad thing But it's just working with various departments and really trying to get all the information gathered and presented is a little more challenging than in My old job where it was a CFO or a finance director that kind of orchestrated all the the financial systems in the town But it's just different and also just town meeting having one meeting Maybe two a year to take care of the entire business of the town You know, this is not a small town. It's relatively big town So some of that stuff is it takes some adjusting but again It's just learning how the learning how the players all play together and getting used to that But otherwise it's pretty it's pretty standard all along the way on how the towns do business But just the former government, I guess is the biggest adjustment I have at this point Seems like you've done it pretty well. Thank you. Thank you Thank you very much. I'm really glad to see the report I'm glad that I was really surprised to see that it was a year So that's that's a very that's very Surprising is one of those things. It's great that we've hit that milestone Some of the stuff I I'm really glad like I like the list of things you're working on And some of the things I think that we've done really well in the past few years is doing adding things like the open checkbook and the Arlington visual budget integration And so I'm really looking forward to seeing how those expand in the future too And I think that your office is going to have a huge role and how people can see into what the town is doing Because if you talk about like, you know, like the like meanest upgrades will give us like, you know A new window of access depending upon what's going on and I really look forward to seeing that Yeah, I think there's a lot a lot to see what this new roll out of Of them point to there's a lot more Data management you can do on that you can do employee self-service with maybe getting away from pay stubs and All kinds of w2 forms that you can do online. So we're we're learning as we go, but we have a pretty good team I know seeing the Pooler and I really Trying to gain a good grasp of all the munis Abilities and try to roll them out in the town. So I'm looking forward to it too. Great Mr. chapter Thank you, madam chair. I just wanted to add I I think the the comptroller has been very descriptive but also Modest in the description of what he's done so far in his first year Specifically, I know this this board has had as a goal for a long time For all of our collection software moving off of ics and into munis and mr. Viscay working with sandy pooler Working with the treasurer with mike morse the deputy treasurer that project is moving Moving after our you know myself and others if we really tried for a long time to get that moving and it's moving And it's moving well, and it'll be implemented within The next year or so. So I think he's to be commended for his work on that among the other things that he described tonight Right I guess I'm going to say welcome to the rich viscay year-long tour. Thank you. Thank you for inviting me I do appreciate The depth of information that you have provided. I think everybody on the board is Long heard from me Now they like to see more data more information more policies and procedures Which is one of the things that you do highlight in here just a couple of requests on the student activity Agenda item, and I don't know if it would be you rich or if it would be the town manager attorney heim if along with Whenever that is presented to us in september or october if we could have a copy of that mass general law 71 section 47 Yeah, I'll be happy if you could just provide the verbiage so we don't have to look it up The other thing is uh, I just want to echo and mirror what the town manager said about munis You know get you know, we have it on there. We have the treasurer's department. Everybody under the sun one of the frustrating Stumbling blocks for me and unless somebody tells me this is change and it's nothing any of us have any control over Is that um the school side? Last I checked and I've been trying to stay away from it. So I don't get agita Was in availing itself of using munis. I think I'm hopefully hoping that someday we can get to the point And I know it's not something the town manager or you Mr. Viscay this comptroller can direct But I think our goal ultimately should be that both town and school are on munis Because it's better to interface and talk back and forth to each other as well as the last point I wanted to highlight We spoke about three or four bulleted goals And I think the town manager also just spoke about this about coming out Not only incorporating munis and reporting strategies and Making it more explanation for our employees But also coming out with clear set policy and procedures which would be something that we would also put forth Am I interpreting that last pot? You highlighted like three or four goals and you said about policy and procedures That's what you and and mr. Chaff Lane were just speaking about Yeah, I'm basically just trying to Formalize all the policies whether they're internal policies on what the water process is or what the travel reimbursement policy is And then of course you get the macro level and hopefully that you have the schools in the town and all the departments utilize An immune system so that it is centralized and you know, it really is going to be Huge when we get the treasurers to start doing all their cash receipts and all their accounts receivable on there because Not to bore you too much, but we manually post every cash receipt and that just is is It just makes for potential errors potential You can't see what the collectors balances out on accounts versus the control So there's there's a ton of manual stuff that I think that you'll see that it will become a smoother operation And we'll see I would be prone to less errors once it's all synergized So it's it's important to me and I'm glad that uh, it's starting to take off at this time I don't know how long it's been in the process, but uh, we are going forward and we also do have two RFPs that we've received the results of to also bring in automated New versions of motor vehicle excise and utility billing, which is your water and source. So I will say that you and this has Put in proposal for both of those and I think it's the hope that we can get one cohesive financial management accounting system that will Deliver everything that that you're looking for So either one of you two think tanks can come up with an idea on how to get both the town and school side to do that And especially around the policy and procedures Work that you're embarking on now. I can just tell you from the legal field That's like one of the best protections for the client the customer citizens of allington The users employees our town and our school employees as well as our management Oversight whether it's the comptroller The town manager the treasurer to have clear cut policies and procedures and some people may say Gee, it's kind of silly. We have put that on a stipend or how I get reimbursed for car travel But in the long run in the way we do business in this day and age It's nothing but a positive and a benefit for everybody because there's no question About you know, how you do it. There's no question for the employee that doesn't know about it And then doesn't get the benefit and there's no question that One service or craft or Purchase is pretty being treated differently than another and I think where we have been I think successful With virtual Town hall the virtual budget as well as town manager and in everything we put up on the website and being so Transparent that's just another step there. So I'm very pleased that I think the town were Hitting it, you know head-on going full force and We'll just have to keep beating on the door knocking politely on the door on the school side to Have them join us And that's me taking advantage of the opportunity But thank you for being here tonight and look forward to see you with the student activity and the language From that mass general law With that, do we need a motion to receive so moved by mr. Greeley seconded by Mr. Dunn any further discussion if not all those in favor say aye Those opposed unanimous vote. Thank you so much for coming in. Thank you. See you in september Now we'll go to Recommended vote for a pilot program mary sweet mary street kelwin mana traffic concerns. We have our town manager adam chapter lane We also have our colleague here Uh, also a former chairman of the board of selectman mr. Jack heard I'll turn it over to mr. Chaplain and mr. Herd whichever way you want to I don't mind starting. Okay. Thank you, madam chair and we also have officer quarry rato from the allington police department available to answer any questions that the board might have So, I think this is an issue the board is quite familiar with from Many past discussions about managing lake street traffic and issues surrounding lake street More recently, we had mr. Herd come before the board to express concern about cut through traffic in kelwin manner Also almost simultaneously I had been contacted by residents of mary street and actually went out on site to meet with officer rato town engineer wane schrinard highway superintendent kerr kelly and actually Met with a number of neighbors on mary street And actually viewed the cut through traffic happening in follow-up to that quarry had put out a traffic Radar sign that did traffic counts that did Did determine that there wasn't necessarily the speeding that residents thought was occurring But there was a significant volume of traffic in both the afternoon and morning rush hour commutes So after taking feedback from the citizens Talking with mr. Herd a number of times And then again finally sitting one more time with quarry and wane and kurt We came up with the recommendation for a pilot program to try for six months establishing complete do not enters instead of Sort of messing around with no left turn no right turn in certain areas putting just Uh Do not enter on wilson av little john street in homestead road for the morning commute from seven to nine a.m And then the afternoon commute of four to seven p.m And what we're asking for is this to be a six month pilot period so that the board Working through primarily the police department can observe what what happens? We can do traffic counts before the week before on the seventh and eighth You can do some traffic counts to see what kind of volumes we have in both kelwin manner and mary street And then also monitor during the pilot period See what kind of impacts the residents have do we reduce cut-through traffic? Are we making it untenable in terms of the wait times that the neighbors who actually live in the neighborhood have to Endure to get to their homes And what kind of tweaks should there be? one other piece we do think that the ways app and other similar apps are actually Compounding this problem that people that might not have known about these cut-throughs are now following ways through these neighborhoods Corey has been part through his professional associations I think was actually part of a webinar where the CEO of ways was talking about this and all the revolutionary benefits that they're creating through ways But he's going to try to be reaching out to people at ways to see if there is any way that we can help to You know help us with this process through working with ways. I don't know if that will be possible So that said, I think that's the long and short of what we're proposing We would look for favorable action from the board tonight I've been happy to answer any questions that the board might have And could I before my colleagues could I first ask Mr. Herd if you could sort of give us a general Synopsis of having lived there East Arlington activists and know the issue and then officer roto if you could just follow up just with generalities in terms of enforcement and Data collecting i'm not asking you to give specifics because you can't commit to anything Plus we don't want to tip our hand and then take questions from the board I have one or two, but if we could do mr. Herd and officer roto Thank adam and quarry officer roto for for their proactive approach to this This is a problem that's been around for many many years probably 10 or 12 years and it's just escalated with the increase in traffic coming up lake and as as the board probably knows the Balmont Highlands price are a sign up come view That'll be in addition to that but I think this is a great recommendation that I like the idea of a trial You know, we'll see what happens in other areas In kelvin manna We have additional work to do in terms of the of the cut through that all the way through the neighborhood So I think this is a great start and I want to mention that Andy jacob is here. He's a resident of elliott road And um And sarah harris is also here a resident of mary street. So two members of the neighborhood That have experienced this This daily and I should mention it is probably it's about 300 cars. So it's not You know, it's in that range 250 I think that we counted uh, anti counted about 250 Just in that two hour two three hour period That's cutting through on elliott and then I think mary. It was about 350. So What that tells me there's about 100 people that just take the right anyway They don't do the loop. So again, I think this is a great Recommendation and we certainly appreciate it um just speaking uh You know, we received the complaints at the police department and you know, we frequently have officers there In the evenings trying to do enforcement It's kind of tough because we have limited resources and we have other traffic complaints and Trying to mitigate the cut through traffic. You know, we have officers did they stop cars We do have times have problems with uh, some residents living in the area But I have to explain to them that it's not a private way It's a restriction that applies to everyone and if we don't enforce it for everyone Then there's no use in forcing it because we'd have to stop every car and say where do you live And is this a route to get through there? So it's something that needs to apply to everyone And part of reason why we're thinking about switching to the do not enter rather than the no Right turns is that I think just visually for an impact a do not enter is probably a lot more In someone's face that they're going to take heed to that as opposed to a no right turn Uh, and also it will eliminate some of this uh loop around that we found out that the ways app Which I didn't believe was happening until going out there and seeing it myself firsthand People just driving around through kelwin manner. So we already had the mary street. Then we had kelwin manner Putting a do not enter then that doesn't mean we have means we won't have to put up no left turn signs come in the other way So it kind of less signage, you know more signage can get even more confusing In terms of the morning, uh, I do agree with adding that restriction in there wasn't aware of it until um towards uh beginning of the school year and A resident did call about it. And then when we were out having our meeting during the Daytime we could see the amount of cars, uh, cutting through and it was a significant number Uh, again, like people didn't know I had a counter out there, but I did have a counter out there that was Counting traffic and the numbers were significant. I mean in a couple of hour period in the morning You were looking at about 300 cars going down mary street and believe it or not in that four to seven Period we were looking at six to 700 cars going down mary street, which is a lot for a residential street So I think this is a good idea to try and uh, curb it Again, you got to give it a pilot program I had suggested six months so that we have a chance to observe it, you know through the fall It might have a little slow off in the winter if it's bad weather or anything like that Hopefully if need be if it's a particularly bad winter, maybe we can ask to extend it a little bit more So we can get a chance to get some post data, but I'll put out actual counters not my sneaky ones that people I'll put out actual counters out there so that we can uh count traffic beforehand So we kind of have a pre data idea and then during the course, you know after we get the signs up See how that affects it if need be I can put some counters up in mary We usually don't do much work on private ways, but I think it's a resident problem all together So I'm willing to you know use the resources in there so we can have as much data as we can And then uh, see if it's something that's works, you know, or if it needs to be tweaked at the end after that six month period Excellent Mr. Dunn so I very much like the plan. I'm very excited about the fact that it's a trial I think that that makes a lot of sense. I really like the idea of doing experiments to figure out what's working And so I think that's fantastic How will we know like whether it worked or whether it didn't like what are we What are what are we looking for like in both measurements and feedback and tell us when we're I think definitely just from uh, some pre data that I had, you know You know, it's not like I had tubes out on the road, but I had like a radar kind of counter set up there that uh was hidden We can look to see if it decreases traffic because I think overall that was a big problem I mean the streets of lake street is our our collector roadway and that's the road that's Designed to carry to have a heavier volume of traffic not these little site residential streets So I think the first thing that we're going to be looking at to see is if we decrease that traffic on the street And then I mean we have to look at the overall picture too. Is it going to have a really negative impact overall in the area is it going to make things worse on lake street because we still got to You know see that look for feedback from the residents as it stands right now They shouldn't be making the turns into there anyway They would still have to go down to birch street to make a turn to go back So we're not adding any extra burden onto them already But you know just looking for feedback to see if uh, there's any change that need to be made In terms of kelvin manor again, it's private ways They'll Work on a lot more of that on their own I've advised them on things that they can do because We as a town can't really tell them how to enforce their private ways and just advising the legal ways that they can do it but um Again, we can look and see i'm sure that any Impact on the volume of people driving through there Will be positive for them as well. Okay. Thank you My second thought was just on ways that once you've got enough points You can be an editor on ways and so um, if if I'm sure we can identify somebody in arlington who who has enough points on the arlington list or Something like that I might I'm not sure. No, I don't I've been slowly reporting when I'm not even um, mr. Greeley and then mr. Curell Yes, thank you. So, um, you know, this is an example of uh You know the town at its best in my opinion and with three individuals that represent the best of arlington officer rito Jack heard our former colleague here on the board of selectman and our town manager working with the residents um This has got to be in 27 years my tenth time Discussing changes on lake street Uh, I'm looking forward to the six months from today and discussing more As we go forward, but so my question is what about the residents of mary wilson In other words, you're not saying do not enter except residents. You're saying do not enter So if I live on mary street, what does this mean to me? I don't think it's not going to mean anything different because as it stands right now other than adding the 7 to 9 in the morning From 4 to 7 you if you're coming north on lake street, you're not supposed to enter homestead wilson Our little john anyway, you have to go up to birch So any residents who are doing it now are actually creating an illegal turn into the area So I not on any arm. No But i'm just saying so that's it's not Making anything different We're not saying that now you can't make the turn because you weren't supposed to be making the turn Beforehand right and only only addition is 7 to 9 in the morning and I again with the signage I think it'll reinforce it to the people who probably look at it and just like Do a double look and think we'll just go But I I echo Selecting don's point. I think it's excellent. You're doing a six month test and We'll see Yeah, I echo everything everyone said I I like the the pilot approach as I mentioned the first time this came I have followed that crazy route on way. So I was familiar with it And I just wanted to say I doubt you'll get very far with talking to the company and godspeed You know trying to try to talk to them on it But I do think that if you have enough of your neighbors who Report that once the signs are up report the road is closed which which I think anybody can report As long as others validate it You might get some traction there as well in addition to the signs the signs are there of course, but I'm just hopeful I'm trying to dig through my paperwork because I was at a transportation safety conference and the ceo I can't remember her name, but she didn't mention she grew up in medford She was there via satellite from europe talking to us and I wanted to I specifically was hoping I get a chance to ask her a question about lake street because I was aware at this time that ways was causing this trouble But I never got a chance to get in my question as she was only there for a long time Yeah So but I know I somewhere in my notes I have her email address that because they gave it to us. So I'm hoping maybe to reach out Maybe they might respond or not Hey, keep packing away something something we'll get through anyone else here. I would like to speak to this Does Andy or If you want to come up sure Did sarah have her hand up also come on up sure Andy Jacobs from two elliott road, which is right there on the corner of colonial in elliott So I tend to see a lot of the traffic issues that come into kelvin manor I'm really all for this this this program I think it's an excellent idea and a good start to to alleviate the potential traffic issues flowing Both in the kelvin and into the mary street area To speak to ways Ways application is very much a social media application It is very much so based on your current positioning and your actual motion. So A lot of the traction that you would be able to get by reporting problems or reporting things unless you're actually Higher ranked in the application and actually physically moving in your your vehicle You will not gain any traction and and those will be You know pretty much You know useless reports and in fact will degrade your your standing within the ways application But as long as we start reporting that as a do not enter sign The fact that that information is or that that through way is now a do not enter That's something legally that ways the ways application has to be aware of and prevent the traffic traffic routing I actually predict what will end up happening Is is that ways will start to start Gathering enough data from traffic that'll be flowing into kelvin manor and we will over time See traffic starting to flow down spy pond parkway, which I believe I'm more than willing to help You know record that information and and provide the police department with anything that they need help that Excellent, but I believe that uh speaking with jack. We're trying to make sure that the openings that get you through there Are will not be allowed except for emergency vehicles. Again, that's something within The private ways, but we're trying to address that also that's been talked with the fire department and everything And I believe jack is working on a letter with the fire department in order to Block off The end of princeton But what that'll be is is those will be temporary barriers that any emergency vehicle will be able to to flow through Very similar to the temporary barriers that they put up around Elementary schools and and high schools in order to direct traffic through the those areas So and those will be removable during the winter time. So Thank you, sarah Do I have your name right? I'm sorry Is it sarah? No, no So thank you very much for all the work that's been done to alleviate the traffic on mary street I'm one of the frequent complainers as I'm sure you probably know officer rato If you record that phone number So, um, I look forward to um having our neighborhood become safer and it'll be great for The beginning of the school year when kids are trying to walk down mary street and get to school safely And as we progress into winter where it can be a little more treacherous What selectman really brought forward is the concern of the neighbors getting into our neighborhood They do have that loop around through kelvin right now I don't personally use it because I work at lehi and I come the opposite direction So that is one concern you'll probably get some feedback But I really think that there's too much at stake to not try to do something And I think we should go ahead and start with this. There probably will be some phone calls to you guys, but I I think that for the majority of the neighborhood We understand that there's a safety concern personally I feel safer riding my bike on mass amp than I do on mary street during rush hour. So I think that's a You know, it's something to consider. I mean, it's really dangerous out there because people are on their phones and They're going too fast, but that's another story But um, I appreciate the work and and I look forward to Seeing this go forward So, thank you. Yeah, do you mind if I'm just curious? Not really, but you just mentioned safer on mass av and mary street Do you think it is better on mass av since the reconstruction for bikers? Oh the bike lanes. Awesome. I love the bike lane It's great. Thank you Motioned by my colleague to accept the six month pilot recommendation As recommended by the town manager in his august 18 2016 memo by Mr. Dunn seconded by mr. Greeley Any further discussion if not all those in favor say aye aye all those opposed You name as well. Thank you so much for all your work on this. See you all soon. I'm sure. Thank you Gender item three, uh, minutes meeting of meetings july 18 2016 a motion to approve That's right consent agenda and actually we can't because you and I were not at july 18 right so there's only two of them to vote Can they It's okay We can wait. We can hold one. Why don't we hold? Yeah, we'll take we'll table. Okay. Move to table the minutes by mr. Greeley seconded by mr. Kuro Any discussion if not all those in favor say aye aye all those opposed Consent agenda request parking restriction waivers and tough and foster streets 2016 2017 school year Deanne Benson head of leslie ellis for approval running with friends 5k signs and timing of sign posting ken greenlee president allington friends of the council on aging request Excuse me special one day beer and wine license september 10th 2016 at robbins memorial town hall auditorium Jennifer freedson chive events request special one day beer and wine license september 17 2016 for third annual moonlight beach party at allington reservoir beach By jim feeney interim director of recreation A request special one day beer and wine license september 30 at 2016 at the smith museum for allington historical society wine reception george parsons allington historical society Request for a contractor drain layers license dowling corporation 713 deadam street and run the mass And also appointments of new election workers joe motha glushko 619 summer street democrat precinct 19 Is there a motion to approve consent agenda by approved move mr. Dunn seconded by second mr. Kuro Does anyone hear for any of those events again friends of the council on aging ken greenlee good to see you Good to see you all again. We are just requesting and now that it's been approved Three weeks early in advance. This is our main source of publication and fundraising So we put these signs up around town and we keep them out of the throwaways, but they're pretty well managed And we put them at the cross streets of the bike path and you'll see them around town sometimes on business properties Sometimes poster size We also do a four-foot sign at the bike path by kickstand up by trader joe's which is private property But we're looking to do that in advance three weeks As we have in the past We take them down a race day But it might add that Three weeks is the race everybody has time to get ready And adam give me three years And i'll walk it And adam the bike path We only put them typically up by the bike stop And a couple of the place burns arena which we get permission for from mr. Connolly in the past But if that's okay, that's what we usually typically put down. Yeah, okay And we look forward to seeing you there. Oh, there is one other thing There is a small change magnolia park is closed Our race used to go to magnolia and cut through and back up the bike path We do have a small route change. We go past magnolia to thorn dyke Take a right and then connect back into the bike path And we'll adjust that That footage on the town inside town hall side when we start or the finish line so So and we have food music so come on down Hope to see you there Thank you can i'm teasing you don't go away. Oh, mr. Dunn and then mr. Kirrell the people at home who want to Buy tickets and sign up. What do they do? Yes, we have a website. It's friends arlington coa.org you can go on there and sign up The first 300 get a t-shirt. I apologize. I didn't wear the shirt tonight, but you can sign up there We also have an autographed football from tom brady senior signed by his son tom brady. You might recall the name So we have that also that's going to be raffled off at town day So but for the race it'll be Registration for the first 300 the t-shirt up until the 4th of september and then it goes to 30 dollars. So Uh and proceeds go to senior programs in your community programs to your sponsor in town And then we promote. Thank you. Thank you go. Mr. Kirrell. Did you just for clarification? I just had a question the jogging path between spypond and root 2. Is that under our jurisdiction? Uh, no, we're not at root 2 we we come up the bike path and I think it's uh No, the request was sign locations can it says jogging path adjacent to spypond and root 2 It's the path around the fire to the pond, right? No, I don't um, I think we did request one sign over there We've never put them there. And so we we're going to test that area. Yeah It's mass dot is actually that's their path Mass mass dot. Yeah, should we ask them? Couldn't hurt. Okay I'm not sure if it's up yet. I think bob McGinnis asked and I guess we'll talk Yeah, could maybe just letting them know sure Yeah, absolutely. Let's say if it's already up Leave it up and then send the request in and if they have any objections I'm sure you'll honor them and we absolutely don't I'm sure that But that's a good point and it wasn't thank you for bringing that up Uh anyone else here for consent agenda any other comments? If not in a motion by mr. Dunn seconded by mr. Carroll all those in favor say aye. Aye. Those opposed unanimous vote Gender item 11 a request for good to see you. You're welcome Ken I request common victual and all alcohol licenses w's and c restaurant co-op doing businesses duet at 190 192 mass av serial a Goat and wane a duper I apologize if I didn't get close or anything Um Welcome and I see you have wanted to counsel with you. Yeah, I was trying to fix the microphone Good evening. I'm here with um wane newfrey and sorrell coot French name. I have trouble with that one. They're seeking to take over the flower restaurant space And as soon as we get the licensing approval, they'll be in there to do that They both have extensive restaurant experience both the management and as chefs And they're looking forward to working in hollicton. We've submitted the entire package If you have any questions about it, we'll gladly answer them. Um And We'll throw it over to you guys Any questions? I see kala dorado here, but Mr. Dunn uh, so I was reading and I I don't have it right in front of me So I'm gonna go from memory, but one of your resumes was boston london beijing Arlington So my name is wane newfrey. I I am originally from massachusetts. I grew up in drake it Up north and I worked Actually with sorrell Together we worked for about three to four years together down in downtown boston At the intercontinental hotel That's where we met and that was going back to 2007 But I left I kind of moved I grew my career with the Intercontinental group and so they took me over to london So I stayed there for about four years and then I took on a great opportunity out in beijing I was sort of running restaurants for the for Intercontinental I was doing I was the bar manager there And I was running a fine dining restaurant and a bar for a company called the sheng rila Very much a chinese hotel group And the four seasons sort of scooped me up in a way and Brought me down to hawaii. I was looking for a resort experience at the time After having worked in several sort of big city properties Sort of in the suit and tie, you know a high-end restaurant Seen so the resort sort of was calling my name just for a different experience But I was sort of always looking to return back Here actually to massachusetts. This is home And so the opportunity kind of came up with sorrell where we had a Potential to open a restaurant of our own and so that's why i'm here in arlington With the companies that I've worked for over the last The 10 years Um, I've actually closed and reopened about six different restaurants or bars So it's sort of in it in terms of what we're trying to do with with the flora space Is something that I've done quite a lot of and so has actually sorrell So we feel as though we're In pretty good position to to do it. So we're really excited Yeah Thank you. That is a great story. I'm really excited to see I've enjoyed flora. It's a beautiful space I'm really looking forward to to what you've got to do with it I do have one cautionary Thought for you, which is online alcohol licenses in arlington As I'm sure you Your attorney has told you we do like periodic sting checks, you know to see whether or not you're following the like not serving people who are underage checking IDs and stuff like that and We never have anyone who's trying to break that rule Like, you know, it's always like it's always a mistake when it happens and it's 99 percent of the time it's because they didn't have a rigorous training program and somebody new came on Everyone was shorthanded that new person started They just threw them into the floor and then the next thing you knew they were serving someone who's 18 So I just wanted to well I've read your policies and I read the stuff that you're writing up and I think it's great And I'm sure you're going to be absolutely fantastic for the first six months of for the first year My cautionary note is put yourselves in the right put the right processes in Such that we get to see you and talk to you about all these great things And we don't see you because three years from now you've hired someone new and they screwed up Thank you And if I could before I come on mr. Carroll just sort of piggyback on that My family has extensive background in the restaurant industry and I'm not going to say But they're all throughout the state of massachusetts and my colleagues are familiar with them 20 30 plus One of the things that I'd like to sort of mirror what mr. Dunn has said is a lot of times policies happen They're put in place And then they don't get reviewed again even for your long-standing employees and one or two situations that I've been on the board That I've seen where somebody who is there who should have known better. It was a longtime patron where And I've seen from my family. I'm not in the restaurant business. I'm on the legal side that You know, whether it's whatever you do by design one two three times a year You just make sure whatever your hierarchy is that manager or whoever says you up I sat down with all these 12 servers You know, I did it first shift on tuesday and the second shift on wednesday Made him sign again just so they know highlighted if there's anything new you don't have to do that I'm just saying, you know, just moving forward on that Just because arlington it has been very successful and attracting lots of people To their restaurants And this board I think has been I don't want to say generous but working in a partnership You know with restaurants that come in and want to offer a full menu including alcohol So just don't want to see you as mr. Dunn said, you know, six months one year down the road Everybody's on their toes. But after that, so I'll I'll leave it to you how you do your business and structure, you know Your employee review and things like that. It's just if I could pass on words of wisdom You know, it's one meeting once or twice a year 15 minutes before a shift two or three different days It's up to you all but mr. Kiro Thank you very much. First, I'd like to move approval subject law conditions is set forth By mr. Kiro seconded by Second mr. Dunn And I want to say thank you for taking over the space also And I was similarly impressed with your CVs and by your proposed menu I mean this this is one where I was reading it over the weekend and My wife was trying to read her book and I kept saying listen to this Wow, this sounds good. So we're really looking forward to it. Um, and I actually am Reassured in many ways about your long experiences of bars and beverage manager. I look like you are the manager of one of the Top 100 bars in the country. I saw that designation in the CV. So I'm cautiously, you know, optimistic that you know, you know, how this this goes and I was also Impressed that your your compliance policy actually had almost a mini script for the staff and things to ask in ways to actually Kind of ferret out of somebody's lying or not. So Thank you very much. I wish you all the best in this where we're really looking forward to it You know, you've picked a vibrant business area and I think you'll you'll serve as an important anchor there Yes, uh, you know, I was so depressed about floor closing, but I'm excited about you opening But before I vote on these things I normally require. Do you have a sample of either alcohol or food with you this evening? Thank you for choosing Arlington and best of luck. Thank you Thank you Any further discussion if I'm not on a motion by mr. Curell seconded by mr. Dunn all those in favor say aye. I As opposed unanimous vote. Thank you so much. Good luck. Thank you When's open much Possibly mid November if with licensing goes well And we get everything to this state fast. They're gonna do a quick refresh And I shoot it for mid November. All right Thank you. Thank you Um, Marie did anyone sign up for citizens? I'm just Cindy Johnson. She's on the tree roll. That's it. Just one. Okay, then I will read the preamble and they come Um citizens open forum except in unusual circumstances any matter presented for consideration of the board shall neither be acted upon Nor a decision made the night of the presentation in accordance with the policy under which the open forum was established It should be noted that there is a three-minute time limit to present a concern or request Did you want to just come up? Is she here for richfield? She's going to Jen. She's here for oh, are you here for richfield road? Yes. Oh, okay. Sorry Okay, different. I different item. It's the very next one. I thought Marie said is there anyone here for citizens open forum Okay, if not, we'll now move on to I apologize for that miscue traffic rules in order Gender item 12 for approval red maple tree removal at 58 richfield road and now we'll have Cynthia Johnston And you can say your name and address for the record. Yes. I'm Cynthia Johnston. I live at 58 richfield road And that's where I that's where I reside. That's where I grew up And went back after college and moved back there 17 years ago to take care of my parents And bought the house from my siblings and that's where I reside And that's where the tree is So, um, I've lived in Arlington as I say for four for 40 years. I manage property in Arlington I substitute teach in Arlington public schools And my father was a well respected builder He built many houses in Arlington and buildings and he built this house at 58 richfield road and we moved in in 1963 the town wanted to put a tree in front of the house And my father didn't really want the tree but they assured him it was a dwarf maple And it was only going to be about 12 feet tall. Well, it's a big tree It's in a 22 inch space as you know from the curb to the sidewalk So it has raised the whole sidewalk up. The whole sidewalk is pitched Can I send you pictures? Sure Okay, this is picture number one depth perception isn't great in pictures But you can see that the town has had to fill in some gaps and now there's another big one they need to fill in The snow comes down creates black ice in the winter. So that's problem one with it um This the space it's a hazard for all the children that walk by to bishops school And all the many people that walk their dogs and walk on that sidewalk The roots are going in all directions. They go 35 feet in that direction So I've had to have rotor-router in almost every two years to remelt the pipe and get the root ball out To snake out the pipe. So this year on Christmas day with my four children home and their families It went and I've got raw sewerage in my coming up my shower on my first floor We can't use the water get got them in had it snaked out and it didn't work So I had Borges in is the picture Can see snow on the ground this was right after Christmas and So Borges came in And and fixed it. They got the root ball out Then they had to dig up the sidewalk and I have their bill here for $5,600 that Stating that the cause of this was the pipe was dislodged from the tree roots So that was that's going to be a continual problem for me So after Borges came in we got that taken care of But my retaining wall has been cracking I have a picture showing the tree when we had the tree hearing the note on it Showing how close it is to my retaining wall And I keep putting cement in the cracks over the years Then I wanted to have my driveway fixed. There were all these cracks and bumps in it So the driveway the paving company came in and they said oh, we can't fix that without digging it all up and getting the tree roots out So they fixed it and you can see I maintain my property. There's my driveway These are some of the roots they left for me as a souvenir So I have their bill here It's clearly stating that they had to get out tree roots to fix the driveway and put gravel down They couldn't just code it or anything So that was that and then the other issue is the lichen that's all over the tree That goes all over all over my front steps my green front steps This flungus is very slippery when it's they're wet And in the in the winter time forget I have to put caution tape up. You can't use my front stairs So Oh That's it. That's all my my things. Okay So, um Anyway, thank you so much for considering this. I asked for permission to remove the tree And um, I thank you for hearing me Do you have any questions? We may. Um, I don't know if Mr. Chapter Lane or anyone from dpw has anything at this point or do you want me to take questions from my colleagues? I probably best if there's any questions in either mic or I could could answer any questions you might have Mr. Dunn, uh, so I was um I read about this so I you know, I went out and I checked out the tree And uh, I frankly I think I've had was almost like when more dog hearings and I've had tree hearings And so one of my questions tree hearings are easier Um, and so one of my questions was what's for myself was what's the criteria that I'm supposed to be using to decide whether or not the tree needs to to stay or to go And uh, I had the opportunity to talk to mike about it a little bit and kick around some things and you know Talk to it over with some neighbors and stuff and the what I the way I came to it to myself was that um the The the biggest when you I mean it is a public tree and it is public property And if we're going to take the tree down then we need to maintain the public good in one way or another and I know that one of the things that uh That we need to understand is like is that you've offered to pay for to have a tree Placed back. Yes. So I think that in that way we can kind of we can maintain the public good and make sure that the good The the public is you know, is well served by this change and the other question would be What do the neighbors think and uh, given that there was a hearing and none of them And that you know, there was the sign on the tree that was like the told people that the hearing was coming And none of them had an opinion I'm I'm reasonably persuaded that the neighbors don't care Clearly we have at least one family that cares a lot about the tree And so I'm inclined to you know, do what they want and um I think that I would be I'm only I'm definitely in a place where I'm ready to support a motion or even make a motion to um Take the tree down, but I do want to understand more clearly what the commitment would be to um the cost and uh In what donation we get and whether or not there would be a replacement Or not for the tree and what that would look like. So I want to I guess I want to hear those details I don't know if we should hear them I want to hear them from Mike or whether it's from miss johnson or The time manager but within that that's where I am on this particular issue Um first miss johnson, do you have any um, and then I've already said I would pay for a new tree to be planted And talk to mike about it We could ask mr. Radamaka Hi, Mike Radamaka director public works As part of the hearing process The town requires two things one that the Requestor pay to remove the tree And two pay into our trees, please fund so that we can plant replacement trees So We can use those funds to plant the tree in the area or where we see fit if there is a suitable area Suitable spot near this Existing tree that would be a good candidate for a tree. We could do that as part of our planting program Is it appropriate to set the amount of that donation here? No, we have a set policy on what that is. It's uh This particular hearing came during a period where we are in transition currently It's a price per size of tree. So it's a certain dollar amount per diameter of tree This particular hearing Was initiated on an older system where we would get a flat fee of 250 dollars Plus the cost to remove the tree. So that 250 dollars quite honestly is um is adequate to buy A decent replacement tree and then the town can plant that Um, I move approval to grant permission to remove the tree Is there a second second second by mr. Kuro. I I just want to say I have lived in like circumstances exactly in terms of the kind of tree My neighbor across the street god rest his soul diamond gem brady. He had the same kind of That wall with the stones. He had the same flooding issues. He had a great irish brogue and he used to say can't you and it's a The f word but Knife spoon fork get this tree out of here It's doing all these things and it couldn't and god bless his soul about six nine months after he passed away The town came out the same thing. It had the green line stuff on the outside. It was affecting flooding It was doing the same thing to the wall. So i'm certainly amenable to um Your request as well as um, I'll leave it between dpw whether it's mr. Radamak or a tree warden and or if not you if One of the things I just want to make sure is that um And i'm not a tree person But once we plant new trees saplings, whatever you call it somebody has to water them So I don't know if it's the green bag or if it's a if it's near your house or a neighbor house There's that I think it's I think it's like the first year or two as long as you keep it going So it doesn't die. I can't make that a You know necessary restriction, but I would put that you know out there so um But i'm certainly inclined to support this because I've lived across the street from it my whole life with the tree If you came down Howard street, you would well, you won't see it anymore the trees are gone But anyway, mr. Curel. Thank you I think um, yeah, um, I'm happy to support it I want to explain why because I think some of us with over the past This past summer some of us a little bit sensitive about removing mature trees from public lands has been some Controversy and other parts of town, which are yeah, not under our jurisdiction This is under our jurisdiction Um, I think this might be my first tree hearing I'm not sure that I've had I've had one yet. And so the criteria That I look at our is the tree likely to cause either You know harm To to life or or property my first impression was well, it sounds like it already did cause harm to property What's what's the likelihood of um further damage? But you know looking at the exhibits that you've given us especially with Um, I look at the wall and I've seen what happens when our retaining wall goes out I think I'm I'm pretty well convinced here. So I'm not happy to support the motion So thank you for bringing this material with you Any further discussion? No, just same thing. I certainly support and thank you for your patience and all you've been through Would the moss and the steps be affected by a tree? Why is the moss and the steps tree related? I'm just I'm I'm not an arborist Mike, but I don't know. I don't know it specifically in this case But if shade can change what shade moisture can cause moss to grow Thank you Okay, uh, if there's no further discussion on motion by mr. Dunn seconded by mr. Carrell all those in favor say aye. I was opposed unanimous vote. Thank you. And um, do you need copies of these miss johnston? Do you need copies of those? I mean we'd like to retain them If you would like a copy if you can just call mrs. Cropelka tomorrow and she can Okay, all right. We're just going to keep them since you submitted them Okay, next we'll go to agenda item 13 for approval transportation advisory committee recommendations crosswalk on warren street at wyman and beacon street scott smith from the tac working group lead and then We'll start with that. I don't know. I'm not sure if you hear to speak I'm not not to both. Okay. Just the just the wind Yeah, scott smith transportation advisory committee This is one of the intersections on warren street at wyman on one side beacon on the other side We received a request from a resident Earlier this year saying hey, there are a lot of people crossing here How about a crosswalk and looked back that nine years ago where you may recall we Voted to put in crosswalks at franklin and ross and also long warren street So we One day we went out and evening peak period really three criteria we think about for crosswalks first you know Is it a reasonably safe location for a crosswalk might this mean we we mean we don't want one around a blind curve We don't want one too near an existing crosswalk or an existing signal So met that criteria Is there enough traffic on the streets so that pedestrians would benefit from march crosswalk? Well, it's certainly true on warren street and finally are there enough pedestrians crossing where we tend to put the With the criteria we like to see at least 20 per hour to make a crosswalk a priority In this case in one hour. We saw 36 pedestrians including a number of children daycare near there So on those grounds Meets the criteria and we recommend that a march crosswalk be installed at this location Other thing that we observed now There's already a bylaw that prohibits parking within 20 feet of a corner Often not observed I saw some near misses. It's a tough visibility intersection So along with the crosswalk we're Requesting that a no parking here at a corner sign Be put on warren street eastbound just in advance of the crosswalk to provide a bit better visibility Again, it's just reinforcing an existing bylaw Okay, is there mr. Greeley move approval Approval by mr. Greeley second seconded by mr. Carroll Any question just one question. So scott, where is the other where what in terms of closer closer crosswalks? Where are they just remember the closest? I think is at rosson road, which is several hundred feet. Okay. Yeah Thank you. Mr. Chaplain Scott just one question on the map. There's a reference to a w utility pole removal to be coordinated with utility company Is is that a prerequisite of an adequate ADA compliant ramp being installed from We'd have to double we'd have to check with dpw. It's on the side opposite from the crosswalk So it's not that germane to the crosswalk itself I just wanted to call it out given we know the history of double poles and yeah can't sit here tonight I'd have to go back to dpw of that question. Yeah, okay. Thank you Okay With that caveat any further questions of motion by mr. Greeley Seconded by mr. Carroll all those in favor say aye. All those opposed unanimous vote Thank you scott. We now have No parking from 7 a.m. To 9 a.m. Sign at 14 to 16 mill street howard musk tack chair marjorie morris Also for my transportation advisory Good evening. I'm howard musk chair of the transportation advisory committee And this is marjorie morris a member of the committee who served on the mill street working group Jeff max who this was actually the Working group lead, but he couldn't make tonight's meeting There's some history to this that you may be a little bit aware of As a result of the cvs approval there was a About $50,000 set aside for possible roadway improvements The tack looked at this intersection of mill Jason and mass av And made a number of recommendations for some lane changes lane use changes Few geometric changes and a change to the traffic signal And at the time of our recommendation, we also discussed the possibility of removing Two parking spaces on mill street In front of what is now the high rock church Occupies that building I believe it's 14 to 16 mill street The Town went ahead and implemented all the changes We had quite an issue around the traffic signal changes and they were reversed But we did not want to do anything with the Parking until we saw how things settled out with the changes that were made at the traffic signal Yeah in our original study We noted the traffic often backed up on mill street sometimes all the way to summer street Particularly in the morning peak period And that cars parked in these two spaces Blocked other vehicles from reaching the right turn lane. What was a right turn lane and is now a through right turn lane At the intersection itself We did some stuff now that all the changes are in and things had settled down We did another set of observations At the time we observed there was no There were no cars parking there But we did observe how often the queue came back to those parking spaces and beyond them In the first half of our observations about half the Time the queue came back to those parking spaces After that, this was from 7 30 to about 8 o'clock in the morning In early june And then In the latter 15 minutes of that period the queue always came back to these spaces So it's our recommendation to move ahead with putting a restriction on those spaces No parking between 7 a.m. And 9 a.m. On weekday mornings The space is restricted to one hour parking Between 9 a.m. And 7 p.m. And our recommendation would not change that Daytime restriction So moved move by mr. Greeley seconded by Mr. Dunn, um, I do want to say, um, that happened to me this morning, by the way No, I'm okay one Corrado Massav and I couldn't because of those a car park there with the line backing up illegally I'm sure my colleagues have heard from different people I want to thank tack for for working on this request the first time I was at a basketball game And the bowlers who live on central street whose son coaches allington high basketball boys varsity team they live on Central street And they said is there any way you know when we come out in the morning We know it's not that many houses on central and bacon street But because it basically becomes one lane And because there's so much traffic in the morning coming to the high school it's Sometimes they said it would take them upwards of seven to 11 minutes Because first you're going to get a good citizen that lets you come out from the traffic coming down mill to go to the high school Or summer and then you're going to get a good citizen that's been waiting all the way from summer street And they had said Couldn't you just get rid of these two parking spaces? I think what the transportation advisory committee has come up with is it the exact solution that they need because They said it was in the morning. It's that rush of Summer coming down mill high school going into high school Um, so those were were two of the residents That asked for this that will make their life so much simpler It's still going to be hard to get out, but it might only take them two or three minutes versus, you know So I do appreciate the the work you put on this initially when they said to me make it no parking Get rid of the spaces that made sense to me But then the exact circumstances they highlighted to me. It was the morning time just Trying to get through it's basically two crazy rivers that they're trying to cross over and you've now helped them Any further discussion? Mr. Dunn, I'll have one fewer excuse for being late for my 8 a.m. Meetings with the town manager Well, we apologize for that Well, there's another reason you could be late that might come on to new business attack can't take advantage of me I just like to say thank you the four secretaries and the slack ones obviously would be very happy every day We deal with it Look how many people you're making happy with the two hour restrictions Any further discussion on a motion by mr. Greerly seconded by mr. Dunn if not all those in favor say aye All those opposed you manage this vote again our thanks. Thank you very much another example of excellent work by tag Thank you Agenda item 14 for approval abandonment of easement at 54 pleasant view road and spring street I did have the opportunity Along with my colleagues to speak with our town council attorney heim. I don't know if we want to Who couldn't be with us? Yeah. Yeah, so as you've noted madame chair that we don't have town council here tonight Due to a death in his family that he needed to travel for However, in regards to this agenda item. I was able to speak to him. This is an agenda item actually that the board has Deliberated on in the past. We have attorney. Leone here representing The client or the resident in question. This would really be an official vote Releasing the easement at 54 pleasant view that was already authorized at town meeting earlier this year And should the board be comfortable doing so? You know voting this approval subject to Receive of payment for the release of the easement would be fine according to town council My turn on the ony anything you'd like to I have the Draft deed which I've gone over with attorney. Heim. We both read that this is proper and I'll have the check for Mr. Chapter 8 tomorrow morning My client's going to drop it off and I'll get it down to him by one o'clock if you approve Move approval by mr. Greeley seconded by Second, mr. Carroll Any further questions if not all those in favor say aye aye all those opposed unanimous vote. Can I Thank you It doesn't have to be black Who's better That's all we use in court as bloke I do Madam chair, my night request that we with John's already been here late enough, but Can we take up item 16 ahead of 15? Yes, the special town meeting which he's certainly made us aware of a little faux pas Yes, well for special town meeting october 19 2016 We originally had noticed this for october 12 2016 in our Mr. Leone as in his capacity I believe is our town moderator as well as paying particular attention to dates Pointed out that we might want to rethink october 12th So I believe conversation was held in the town manager Along with town council is now put forth october 19th october 19th And the primary reason that the board is being asked to vote for this special town meeting or to call this special town meeting Is to file an article to fund the actual construction of the expansion of six classrooms at the thompson school There may be a number of other items we want to Put on specifically in regards to the potential for an ordinance for vacant storefronts and maybe some other Ways to take advantage of the recently passed municipal modernization bill We'll spend the next couple weeks figuring out what exactly we want to file but again primarily Needed to fund the construction of the expansion of the thompson elementary school In october 19th is fine, and I was wondering if our town moderator had Any comment regarding the switch october 12 october 19th is preferable obviously Okay, so I may have a motion by Me Really seconded by second Mr. Dunn vote for special town meeting october 19th 2016 at 8 p.m. Correct Okay, I keep trying to change the time on it Next agenda item 17 for To vote it What? Do we have to vote it? We'd next we vote it. Yeah, thanks. Oh my gosh Any motion by mr. Grayley seconded by mr. Cure on any further discussion mr. Cure. Yeah, I just want to note that I I'll vote it and support it because I think we have to get this done But I will be out of town that night. I'll just note that with regret so I know I will My brain went on autopilot any further discussion if not all those in favor say I I all those opposed unanimous vote We now have for approval the opening of the special town meeting Town meeting warrant for october 19th 2016 would one of my colleagues like to read the motion, please Yes, although this still has october 12th So but I we have now amended that Or we will amend that to october 19th 2016 But does a warrant still open the same time you re august 31st? It's gonna open November, I mean september the seventh at eight in the morning and close at four Which is a wednesday september seventh at eight seven seven seven seven at eight eight eight to four p to four p so Go sorry, so that's the day before the primary, right? Yes, and that doesn't do that's okay. That's fine We didn't have it the six because labor days the fifth in school starts and I think it might not give people with a long weekend So we went to the seventh and we have to have it to the printer by the It has to be to the Advocate on the 15th and not to get it out ahead of time for 14 days for a special town meeting september seventh Is that a monday? It's wednesday. It's still a wednesday. Okay, mr. Greeley just because we read a word for word I'm sorry, right madame chair. I move that we open the warrant for the special town meeting on september on october 19th Be opened on september 7th at 8 a.m. And close at 4 p.m Second second by mr. Curell Any further discussion on that everybody is okay with the dates If not all those in favor say aye all those opposed unanimous vote We now have a gen item 15 for discussion future board of selectman meetings I know mr. Burns not here, but we really need to set them because of legal notices and the like and What I thought we could do tonight is set them up until december I think we already have the last one in december already set because it's A traditional one and then mrs. Kropalko will make sure that they get emailed out to mr. Burns as soon as possible Um, so that if there's any conflict we will discuss it at the next september meeting But does anyone have their calendars out for september? Did we say 9 and 20? 12 and 26 I'll put that before everybody the 12th and the 26th. I have the 12th on here Already, so neither sent neither myself or sandy could be here on the 26th. That's the icma conference Okay, so attorney heim will be here I'd you want you're saying the 12th The 12th 12th works What doesn't work 26 26? Is 12 and 19 too close? Town day. Oh town day And we can't do the fifth So we either do 12 and 26. When are you guys back that week back on the 28th? Yeah, so that would be thursday Do you think we'll be okay if we have yeah, I think we can Make it work. Okay, so What we're sorry. We'll make what work That we won't have the town manager or the deputy town manager will have attorney heim here Unless people want to meet on a thursday night that that week the day after they get back Yeah, we we had definitely talked about that at the goal setting And we said it was a possibility that we might do that But I don't know how people feel about that if we met monday the 12th and thursday the 29th I think if madame chair changes runs the agenda with skill and care that we can do it It's just there'd be some things that we would want to postpone without the town manager being here But I I think there's plenty of business that we can do Just fine, so keep it 12 and 26 I think so, okay. Yes, although The issue of the hearing Oh, we're gonna need dug here for that well I mean we're gonna I know but does that matter? You're not here For the summer street. Yes No between the police department Yep, so 26 is fine with me 12 and 26 because I probably won't be here the 12 But I won't know that till the end of this week So so we all will endeavor to be here on the 26th. So we have the two matters that we need to have full board on Um, I mean that's the sentiment of the board. It's not Okay, how am I getting into October Okay, october 3 and 17 Sorry, I'm still adding the 26th to my calendar. There it is a Jewish holiday. Okay So it would have to be 1714 is there anything on the 17th? Is that yamka for 24th? The 31st is Halloween, but it's up to you people. Okay I mean I'm Okay, what am I how do my colleagues feel? What did I just What about what's wrong with 17 of october? We're gonna do 17. Oh, we're doing seven my son's birthday. Okay And then um, do we want to do 1724 or 1731 which would be halloween I'm okay with coming in on halloween, but I don't feels weird doing it on halloween, but We're not dressing up. But I mean that's cool. We should do that The costumes I mean we get we've got three out of the five mondays have a holiday Conflict, right? I would say we do it for the 31st. So 17 31 Okay, kevin will bring the samples Yeah, but I'll be the only one that shows up at the cost Okay, november 14 28, I'm sorry. I'm sorry. I have to do my data entry. I'm assuming you're not gonna want to meet on november 7th I don't really mind the 7th because by then I will have everything in place for the presidential Oh, you sure I have to be up at six o'clock in the morning, but that's okay We won't be alone agenda Okay, so it could be 17. We could be november 7th and 21st or it could be November 14th and 28th Well, we're meeting on october 31st. Maybe we should go to the 14 two weeks versus one. I agree. Yeah 14 28 My birthday Your birthday every year. I meet on johnny's birthday my birthday So we'll do 14 and 28 I'm not looking for any gifts, but samples mr. Gurley You know some nights Somebody's gonna bring something in here. It's a prize. I don't want to go I think brought something and then december where I believe we already have december 19th set Um for the select one. Yes. Yes, and then which is a business meeting, but then we go into our year-end meeting What date it was that sorry that that's the 19. Thank you But we need one more meeting. Um, I'm guessing to five and 19. Yeah So is the 19th at six o'clock? Correct. We usually do that earlier, right? Correct And I think we'll stop there. Well, but what do we decide because again, we're meeting in november 28th So do we really want to meet on the fifth a week later? Is that a week feel like that's the kind of meeting we can decide then Based on you know what the agenda is if it calls for it. Yeah, I can always move it up one week That's when we're gonna hear everything from the governor and budgets and the dor stuff from viscay should be yeah Yeah, right so fifth and 19th Correct. Well, no, let me just I can do it's fine But I would just maybe argue for the 12th Because the 19th we don't frankly get a lot done And so doing the 12th is it isn't like yes, it's called an extra week Yeah, actually there's good sense to that. All right 12 to 9 12 and 19. Does that sound and the 19 starting at 6 a.m 6 p.m 6 p.m Notice I have a depo and I have to be there at 6 a.m tomorrow That's in my head Already in December, you know that no tomorrow morning At 9 a.m today A lot of fun Okay, so we're all set with that and um, mrs. Kruppalka will get that to mr. Byrne Um, correspondence received move receipt by Mr. Grayley seconded by Mr. Curell any discussion on any items mr. Dunn. I just wanted to weigh in on the lake street one which I so The author is very concerned with the traffic on lake street and how The interaction with lake street and the bike path Constricts the flow on lake street and I think it increases the weights there for drivers and I completely agree and I'm very sympathetic to that and I really am looking forward to Progress like moving forward and finding funding for Putting a light there and I'm looking at the town manager just to say You know, it's one of those things that I care about that. I think that little matter And so I encourage us to work with all reasonable speed on that one if we can if there's something I can do to move that along I'm happy to I did want to quibble with some of the language that the author used and just note that it isn't It is not entirely about Bikes who are ignoring traffic because I've this board has heard this story many times And I mean I can repeat it for you any day this year if you'd like it to take a ride with me It does not matter if we stop at the stop sign The cars will stop too And so there's really and so there's a problem there. We need to fix it But I don't think it helps to point And fingers and blame bicyclists I can't tell you how many times I've come down lake street and I've been behind them and I've been like Why are you stopping? There's no pedestrian. There's no bicyclist and Both sides and I just don't get it. So um, I'll have to echo that any other further discussion on correspondence received if not It's already a motion by mr. Greeley seconded by mr Carol all those in favor say aye I have those opposed unanimous vote new business mrs. Kruppalka Nothing other than town day As of today we have Thanksgiving turkey done The anniversary with we have nice center stage and town night is going to be spectacular with all the different events Where would people learn about time day, Marie? Why would they worry about it? Where would they learn about it? Learn about it Is there a website they should go to They could walk all over the avenue the garden. They go to the town website. He was saying where can they learn about it? ma.com Thank you. It's on the website and then we're doing the map and hopefully that will be on the website. Maybe Well, let's say right after leave it. I great But we have a lot of interesting people coming in this year And thanks for the anniversary. So great. I believe it will be exciting and the kids and the adults will like it So and if you can get the friday night for town night, it's going to be nice Okay Casual summer town manager. Mr. Jeff Thalane I have a few items. I believe this is a since our last Since the board's last meeting Have officially hired an assistant town manager Jim Feeney As the board knows he's currently Both a health compliance officer long time health compliance officer with our health and human services department and is serving currently as the interim recreation director So he will be starting september 12th as the new assistant town manager One of the main priorities with this position as we've all discussed is citizen service citizen response And really the hallmark of what Jim Feeney has demonstrated since he's been here in Arlington Is an ability to work on difficult issues with citizens and either solve the issue or not solve the issue And still have the resident feeling like they were listened to and served by the town So I think Jim will bring a lot of talent and knowledge and experience Arlington experience to the position Yes, you know Jim Jim is excellent Just today, I also as the board knows we have made an offer that's been accepted for a new recreation director to replace Joe Conley We have hired jonathan marshal who is currently the recreation director in natik He completely and totally impressed the interview panel In both rounds certainly impressed me with the level of Thoroughness he brought To the interview i've never seen a candidate for any job do so much research about the town the town's financial processes The recreational programming it really Blew me away and it seems to have just the right Personality and approach that really will do well to to try to fill joe's shoes I know he has big shoes to fill but I think he's the right fit Moving on from that. I mentioned earlier the municipal modernization act That was passed by the legislature and signed by the governor This was a long time in the making proposed by the governor I believe over a year ago that doesn't necessarily have any one gigantic Benefit but a number of very small Excuse me small, but very good benefits for the town I'll be analyzing them with various town departments sort of centralized around myself Sandy and dug heim Some of the ones I want to mention though are We'll probably be bringing forward a special town meeting an update and having Town meeting endorsed the way we're going to collect parking revenues and even be able to set up a parking benefit district With the new Arlington center parking meters the ability for us as a town to lower speed limits to 25 miles an hour Which is something I know we've had a lot of discussions about Along with various other administrative abilities will be able to consider So that's something you'll hear more from me for probably quite a while about And then lastly there was a letter placed on the board's desks tonight from superintendent bodie She wasn't able to get this Completed to be on tonight's actual agenda But wanted to make the board aware of it in order to ease congestion when the construction begins at the Thompson school this year Is requesting that the Purcell street Be limited to one way so that there can be parking on one side ease congestion for both Teachers parents people in the neighborhood as well as construction vehicles, but she'll be back before the bore on september 12th asking for that Officer ratot has on boarded the recommendation But if you have any questions or concerns, let me know we can see if we can have a dialogue prepared for september 12th So we want this as a agenda item on september 12th Is uh, dr. Bodie or someone on our staff somehow going to notify the residents Our first cell wrote she uh, she sent all the all the residents a letter dated today. So they'll all be aware of it Okay Uh, any other things we think we should be doing before I put that on the September 12th. Okay, so we'll make sure that goes on for september 12th. Mr. Chappell So, uh, you know just Sending out the warmest and best wishes for senator ken donnelly I don't know whether anybody has an update or not. I don't But was shocked when I was on vacation watching the news And senator ken donnelly was rushed to the hospital. So Just wishing much You know health and happiness Please god that it's uh, he's recovering well and all is I understand. He's out of town this week On kind of vacation recovering That's all Mr. Carroll Thank you. I just one thing. I just wanted to commend our Veteran service agent as well as our police and fire departments For last week. I think we all read about uh, colonel sparks who was a cambridge native who had served in the korean war and Was wounded in action and died in a prisoner of war camp at the age of 19 1951 Whose remains were identified. Um, my understanding is that some members of his family are actually married to Arlingtonians, I think to the devido family. So some of the the ceremony actually took place At um devido and our fire department were out there with one of the biggest american flags I've ever seen flying over mass av we had the police honor guard and um, the army actually chose You know that location to make the official presentation the army commendation medal on the purple heart to the The family of corporal sparks and so I think that our You know Arlington and our small role really helped to honor that gold star family in the service of of corporal sparks and an excellent manner and I just wanted to you know, thank our Our staff for the role that they played as well as some of the other private citizens I saw some calls go out to some of the local businesses to come out during the procession Also earlier in the week Joe, I don't know whether you I think I'll if you probably knew but the Jeff made arrangements for all the employees in the town hall to go out It was quite moving believe me He gave us flags that I passed out to everyone and they helped be innocent people from over the other the Academy street came and and it was nice to see as they were coming up the avenue people were stopping across the street Like, you know veterans are even mother and fathers and little ones had the hands over the hot It was quite moving. It really was it was a nice Jeff did a great job organizing the whole thing and I believe I was I was talking to uh, Jeff and You know, they're not sure but it may be one of the the longest periods of time in which Someone has gone unidentified and then been subsequently identified through the dna Evidence it was it was quite moving and the only sadness is that there aren't many family members left Mr. Dunn I'm sure you're all shocked. I'm going to talk about minuteman Um Minuteman is working towards a ballot question on september 20th And so there is a six or a 10 town ballot committee that's registered here. I mean in each of the towns and I'm working with some of them to do mailings and outreach and stuff like that. And so I just encourage people to Continue to educate themselves and vote in the numbers and with the fervor that we did when we did our debt exclusion and on september 20th get out and vote, please and or Get your absentee ballot in Sorry if I've missed this stand, but Have we has it been strained out, but they originally wanted one polling place We'll be doing regular polling places The weird thing will be that it is only open for eight hours and that's set by state law So it's going to be noon to eight Yeah, noon to eight on on the 20th Excuse me. Dean. Yeah, we've had several calls Are they going to send Is minuteman going to send out something to all the residents because other people have called to see if They've you know with the pros and cons of it and I said, you know, we've just so they just in the same So the warrant has to go out But just in the exact same way that the pros and cons we don't we can't legally do it for A debt exclusion. They can't do it in the same way. Like it's the exact same thing In the exact same way. So people who are curious I personally would refer to them to build our linkedin's future, which is the exact same website that we used for The town You know debt exclusion because it's got a lot of faqs about minuteman and those are still Appropriate and correct So I would definitely steer them that there's not going to be like a formal pro con published any You know, like not by like a government. You're only going to find it from advocate groups like Like the build from the minuteman group that i'm working with I said, that's what I said. They'll receive a warrant, but I said unless a group Sends you something, but we're not sending now education has got to be by the parties not by their town What's that? Just three quick things One thank you to dave good and the town manager whomever else we're getting acmi all big acmi Thank you acmi that we have our projector our screen for a powerpoint powerpoint presentations and the like I know I wind about it a lot and other people respectfully request it So I wanted to highlight that it's here and we're very appreciative. I just wanted to leave With the town manager, um, I don't know if it's a town it Issue if it's a school it issue, but I believe they still cause I fall under you Past like three four weeks there have been different incidences down in the basement with Phones going out, which I'm sure you're aware of you know two three four hours and most recently because uh, what happened today was And it happened last week Because we're athletics double sessions You have to get your medical forms in you have to do your impact testing And then you have to get it logged on to the computer system that you got your physical in you You got your necessary paperwork from the school today was like the deadline. I think for impact testing statements and once again The computer system was down and so it's I mean no big deal But it's a big deal when you can't have an athlete on the field We did tell them to go home and log on on their own and gave them all the you know What they had to log on to in the password So I don't know if it's just a blip thing if you could just look into that and just you know And like I said, it's not a big major thing the other thing which I won't go into great depth on because I know We're all aware of it And I believe it's something I know it's been brought to the selectman's attention the selectman's office attention Including pitchers as well as the town manager Just if we could look into some activity possible activity on the bike path at mill street and water street particularly during the morning hours What some would say is a well-intended pedestrian Who may be putting him or herself in harm's way? When appropriate, but I'm being told and it's also been on the owington list that this is a frequent occurrence now and Whatever handle we can get on it and give education. I'd appreciate that and then the last thing is All into friends of the drama starting September 9th, which is a friday every friday saturday and sunday for the following six weeks We'll be doing the play allington spelling bee They're asking for I'll be opening night. So I'll get to do it wrong first I guess they asked for participants to come up from the audience and every night they have someone who's quote unquote a celebrity so Be on the lookout because I was contacted and passed it past everybody's names on there's a friday night saturday night Sunday show and basically they give you the script and you go up and you participate in the spelling bee and it's just a lot of fun and I said yes to it and then after when I thought about it I'm like, what are you thinking about? But so that starts on friday september 9th and we'll run all the way till the second week in october And hopefully I will successfully have roped in all of my colleagues by then I'll be on the 17th. Okay. My son's Oh, no, september 17th. I was gonna say wait, we're in a meeting then. Um, okay, so three two down three to go um Possibly for if not any further discussion of news business motion to adjourn by Mr. Curell seconded by second. Mr. Donald's favorite say aye. Those say no unanimous vote. Thank you very much. Good night, Donaldton