 We're going to walk you through the Community Gaming Grants Capital Project Sector Grant program this morning. And so just by way of introduction, let's bring up our agenda for this morning. Just very quickly, what we're going to talk you through today is a few things. So just in terms of an introduction, a little bit of an introduction to the sector itself, the Capital Project Sector. We'll talk to you a little bit about the application process itself. Many of you who are familiar with the Community Gaming Grants program, the main program that we offer. It's a little bit different, this one, it's a competitive process. We'll talk to you about that. And we're going to talk to you about the eligibility requirements. There's a series of mandatory eligibility requirements that you're going to need to make sure that you can tick those boxes off in order to potentially be eligible for this program. And then we're going to talk to you about the assessment piece of it. So if you're screened in, if you meet mandatory eligibility, the next phase of the process will be an actual formal assessment of your application. So that's where we lay out all the applications on the table, really, really big table, and go through all of them and sort of tick off how each of them does according to a series of assessment pieces that David will talk to you about a little bit later. We're also going to do a live demo for you. So those of you who are sticking around for the whole thing, good on you. You're going to watch a demo that Stephanie is going to do to show you how you actually do apply for this program. And we're also going to talk to you a little bit about, if you're successful, what is the accountability for this program? So what are some things that you're eligible to actually spend the funds on? And how do you report back to us at the end of each year of the cycle how you've actually spent the funds? So we'll talk to you about that. And as I mentioned before, we're also going to leave some time at the end to answer any questions you have, specific questions you have about the program. So remember to keep that chat function in mind if you have some questions. That's your space to post those questions for us. So that's our agenda. So just to begin, let's talk to you a little bit about the sector itself. So the first thing that I wanted to mention is you can see on the screen here, there is a link to our website, the Community Gaming Grants website, the HTTP site. You can see there below the computer icon. That's the site that you're going to want to go to to find out all the details about not only the regular Community Gaming Grants program, but also this program in particular. Stephanie will take you on a little tour of it later, but just make note of that site. Everything that we're going to share with you this morning is actually based on materials that are also posted on our site. So you don't need to memorize this, but it's a good idea for you to go back to that site and check out the different documents. One document in particular that you're going to want to look at in regards to this program we're talking about today is the Capital Project Sector Guide. So you're going to find that on the site. The content we're sharing with you today is pretty much primarily based on information you're going to find in that Capital Project Sector Guide. So the sector itself. So if you're familiar with the regular Community Gaming Grant program, if you've applied for that program, one of the things that you will know about the regular Community Gaming Grant program is that you can make a request for minor capital projects up to a value of $20,000. So if your programming that you deliver, if one of the eligible expenses, if one of the things that you need to deliver that programming is a capital project that is less than $20,000, that is something that you can apply for within the regular Community Gaming Grants program. So that being said, this program that we're talking about today, the Capital Project Sector, is for projects that are in excess of $20,000. So if you have a project in mind, a capital project in mind that is greater than $20,000 up to a limit of $1.25 million, then this is a program, the capital project program that you may consider applying for. So as you can see, $20,000 to $1.25 is the range of projects within which we would potentially fund. The maximum that we would fund for any particular project through an application would be $250,000. So that's the maximum that you would receive in this program. We will also fund up to 50% of the total cost of the project. And this is very important. You're required to provide matching funds yourself. So if you have a project that's $100,000 in mind, then we could potentially fund $50,000 of it. But you would need to provide $50,000 of your own. The more that you have to contribute to the project, so you can certainly contribute more than 50%, the more that you have in hand above the 50%, the better that's actually going to probably serve you in the end in terms of the assessment process. Other things to note, the application period for this grant program this year starts on June 1st, which is why we're in front of you today. So June 1st is when the intake period opens. And we're going to take applications for this program up until the end of July. So you essentially have two months to get an application together for this program. Other points, one application per year. So you can submit one grant application. If you have another project in mind, you'd have to hold off at least a year in order to submit that. And you're only going to get one grant per project. So that's just the basic overview of it. And again, you're going to find all this information in the Capital Sector Project Guide. So I also mentioned at the beginning that this is a competitive process. So unlike the regular community gaming grants program, this is competitive. So what we mean by that is if you apply for the regular program, if you meet the basic eligibility criteria, you're going to be guaranteed some degree of funding. But within this program, the Capital Project Sector Grant, meeting the basic mandatory eligibility is just the first step in the process. So you could get screened in. If you meet mandatory eligibility, which is in section two of our guide, you will be screened in. But then what will happen is you're going to be moved on to the assessment round. And once you make it into the assessment round, there's a series of criteria that we're going to apply to your application, which you'll find in section four of our guide. And we're going to go through, and we're just going to look at your application and see how well you meet each of those assessment criteria that are outlined in section four. In the higher you score, the more likely you are to potentially get a grant through this program. And once we've completed the ranking, so we're going to rank all the ones that are screened in, there's going to be some additional considerations that are applied before the final decisions are made. David's going to talk to you a little bit about that later in the presentation. So what I'd like to do at this point is just after having given you that basic introduction, I'd just like to talk to you about the mandatory eligibility. So there's three things that you're going to need to keep in mind as you consider applying for this program. So there's three eligibility requirements. The first of them is organization eligibility. The second of them is project. And the third of them is financial. So I'm going to talk to you firstly about how you need to demonstrate that your organization is eligible. Straight out of the bat, if you've applied for the regular program before, you're going to see the criteria that are on the screen here in terms of eligibility are the same. If you have been deemed as being eligible for a regular community gaming grants grant, the eligibility requirements in terms of your organization are the same for that program as they are for this. So what we're looking for in terms of eligibility is if you can demonstrate these things, you've met the first test of eligibility. So we're looking through your application to make sure first and foremost that you're not for profit organization, and that you deliver programs that are primarily for the benefit of the community. We're also looking to make sure that the programming that you deliver falls within one of the six sectors, those being arts and culture, sport, environment, public safety, human and social services, or your parent advisory council or a district parent advisory council. So those are the sectors that we would potentially fund. We're also looking to make sure that the programs that you deliver benefit the community and not just the members of your organization, and that the programs that you deliver are maintained and established by volunteers. Carrying on with the organization eligibility, we're looking to make sure that your organization has a voluntary and a broadly based membership that's involved in the management and the operation of the organization. So this needs to be, you're gonna notice like volunteering is something that's very important to this program. So we need to proceed that evidence within your application. In terms of governance, your organization is going to need to provide us evidence that the voting membership is at least double the number of board members. So you can have an organization that has 30 members and 25 of them sit on the board. We need to see evidence that your board is not only democratically elected, but it's being elected by a membership that is far outweighs in terms of numbers, the number of people that actually serve on the board. So democratic and broadly chosen. And we're also looking for a board composition where at least two thirds of the people who serve on the board are residents of British Columbia. And the reasoning there is we wanna make sure that the organization has first and foremost the interest of BC residents at heart. The final point you can see on the slide there is that anybody who serves on your board must do so on a voluntary basis. So they cannot be financially remunerated or receive any other financial benefit for work that they do on behalf of the board. So Stephanie is just gonna very quickly a little bit later sort of point out some documents that you're gonna need to provide as part of your application. And some of these documents you're gonna provide are gonna give us that evidence of the democratic collection of your board and the structure of the board itself so that we can determine that you've met the criteria you can see there. So that's it for organization eligibility. So if you've met the requirements that I've just mentioned on the slide in the previous slide, then you've met the organization eligibility requirements. So that's the first of the three tests of mandatory eligibility. The second is the project itself. So the project, the capital project for which you're going to be applying for funds has to fall within one of three different categories. So we're gonna fund projects that fall into either a facilities, a community infrastructure or an acquisition category. So the first of them is facilities. So what we're looking for here is if you have a project, if you're considering constructing a new facility, let's say it's an office space or it's a daycare or something like that that fits into one of the six sectors we mentioned earlier or it's something that you want to renovate or you need to maintain the existing facility that you're in that you run your programming out of, that is a facilities capital project which potentially could be funded. So it could be anything like I said from the construction of the new space or it could be say, for example, you need to upgrade the HVAC system or the heating and the lighting, those types of things. Those are potentially eligible projects within the facilities. The second of those is the community infrastructure. If you have a project in mind that is a public amenity that will improve the quality of life for BC residents, that is potentially eligible. That could include things such as like a dock or a pier, a water park, a skate park, an arena, any of those types of things. That's a public facility that will benefit a broad community. That's potentially eligible as well. The third category is an acquisition. So what we would include in a category such as that is it's a privately owned asset. So it could be something like you need to purchase a vehicle, you need to purchase a van to do your programming or you need to do some retrofitting on an acquisition that you have like a van in order to deliver the programming, those types of things. It could also include the purchase of property or the purchase of a building. Let's say there's a building that's available to you. So rather than building something new to deliver your programming, you can see another facility down the road. It's like, well, that's actually a good space for us to do the programming. Could we potentially acquire or purchase this and get some funding support from you? Yes, that's potentially eligible as well. So those are the three categories. So facilities, community infrastructure and acquisitions. So if the capital project you have in mind fits within one of those three broad categories, that's something that you might consider this program as something that you wanna apply for. What we're gonna ask you to do though is quite often a project might bleed into more than one of these. You need to pick the one project that best suits or the one category I should say that best suits the project you have in mind. So pick the one of the three that best matches your project. Okay, so that is project eligibility or at least the first part of it. A couple other things to be aware of in terms of the project itself. So in terms of both a facilities project and a community infrastructure project, these conditions apply. The project must be undertaken by an eligible organization for community benefit and it must be accessible and also inclusive to the public once the project is finished. So it needs to be something that everybody who wants to have access to it, everybody but the audience that you serve needs to have access to that facility or that community infrastructure project. And really important points here and so I'm gonna talk about this just for a little bit here. The other thing you're gonna need to demonstrate to us in terms of documentation that you provide. So you're gonna need to provide to us for facilities or community infrastructure projects. You're gonna need to provide to us proof that one of three things. Either that you own the land on which you're going to do the project or that you lease the land or that it's public land. So one of those three categories will apply. So if it is land that you own when you submit your application to us, you're gonna need to provide to us evidence that you actually own the land. So what we're gonna look for there is a copy of the title of certificate of the property so that we can, you know, we see evidence that you actually do own it. If it is land that you lease, what we're looking for is a minimum of a 10-year lease, a signed agreement between you and your landlord, proving that you actually have leased this property. If you have less than 10 years left on the lease, what we're gonna ask you to do is provide us a letter that is signed by both you and the landlord, providing evidence that when the lease expires that you plan to renew it. And the reason there I think you can probably understand is if we're gonna provide you a grant for a capital project, we need to have proof and evidence that the facility or the community infrastructure, the space in which the project is gonna be completed, that you as the person on, as the applicant, you're going to be the one, not only developing the project, but you're going to be the one that's gonna continue to deliver the programming in that space down the road. We don't want this project to all of a sudden disappear, go somewhere else, or somebody else is now under managing that project. You're the name on file, so we want to make sure that that continues. The third type is the public lands. So if the space to have in mind for the project is on public land, it's neither land you own or that your landlord owns. That is still something that's potentially doable. What we'd be looking for there is approvals from any and all organizations and responsible bodies for that public land that give you permission to complete the capital project on that space. So as part of your application, we're gonna look for evidence that one of those three situations applies, so you're gonna need to provide that documentation. So that's facilities and community infrastructure. The last points I wanted to make on project eligibility has to do with the acquisitions. So the third category that we spoke of, so what you're gonna need to demonstrate to us is that the acquisition, whatever it is you're going to acquire or purchase is something that is made by the eligible organization and it's primarily for the benefit of the community and it's for the purchase of privately owned fixed capital asset for long-term use and that the asset at the end of the day is fully belongs to the organization itself. So that is project eligibility and I'm going to turn it over now to David who is going to speak to you about financial eligibility. Thanks, Mike. I think we're gonna try and do a poll though first. Right, if possible. So Susan, can you put up poll question number two for us please? All right, we've got what dollar value of capital project are you interested in applying for? So if you could take a moment to give us this information this helps us understand a little bit more about the budget. Now while this is going on, I'm actually gonna take this opportunity to ask a couple of questions that came up about the budget size before we go on too much further because there was two really simple questions I wanted to get while we're getting these votes in and then you can answer them and we can go on. A couple of people asked questions about project sizes where the expense of the project exceeded the 1.25 million and I just wanted to ask on their behalf does that make them not eligible to apply for these capital project grants? If it's in excess of 1.25? If the total project costs? Yes, does that make them ineligible to apply? Yeah, that's the range within which a project is eligible is 1.25, so that's the maximum. Okay, is that the maximum funding or just the maximum project? No, that's the magic. That's the maximum estimated project costs to complete the project in its entirety. Okay, and for capital projects that are less than 20,000 can they be included in this or can they be included in their regular gaming grants stream? Yeah, that's included in their regular community gaming grants so as I mentioned at the beginning if you have a capital project that's gonna cost you less than 20 and it's essential to the delivery of the program then you can apply for funding for that within the application in the regular community grant program. So this program is anything that's above the 20 and less than 1.25 million. Okay, thank you. I see there's some more questions coming in about that but we also have a fair number of our votes in and they wanna move us along. So what I'll do is I will read the rest of the questions and save them up for our next interlude. I'm gonna close the poll now and you have about five seconds to vote if you haven't already voted. We're at 80% this time so some people have stopped voting that makes me so sad. All right, I'm gonna close the poll. We didn't scare people. And I'm gonna share the results of that poll so people can see the dollar value of capital projects that people are interested in applying for. We've got 466 attendees on the webinar right now and 80% of them are voting. So this gives you an idea of the breakdown of capital project sizes that people have in mind for these grants. The 33% in the small one, 19% for 50 to 100,000. 11% at around 100 to 158% at 150 to 100,000 and then it jumps back up to 30% for 200 to 250,000. So thank you very much everyone for voting in that poll and we will carry on with the presentation. Thank you, Susan. And moving on, financial eligibility, great. So now we're getting into the dollars and sense of the application. The applicant has to have a gaming account set up at a financial institution before they can apply. And the reason for this is so that we have a place to deposit a successful grant application. In addition, the applicant has to have the matching funds that equal or exceed that of the amount requested, of the funding amount requested and restricted funds that may have been designated in the past, for example, a restricted roof replacement fund. Those funds have to be included in the application as part of the matching requirement. Going further on, we will accept tangible in-kind contributions. So those are things such as donated equipment or materials. However, in-kind labor from volunteers will not be accepted at this time. If you are a past recipient of a gaming account, of a gaming grant, sorry, your gaming account summary reports must be up to date and this is to keep you eligible for this particular grant. Moving along on to the assessment criteria that will be applied. So grant applications must meet all the eligibility criteria in order to move on. They'll be marked against the specific assessment criteria that are following. Priority is going to be given to those projects that score highest in the four assessments categories. Now the first category for 10% is alignment with sector objectives. The project here has to demonstrate community benefit and be responsive to the needs and issues of that community. Project must be accessible to the public and inclusive of the greater community. The second assessment category is project feasibility. This is worth 35% of the overall score. In this portion, we want to see evidence that your project is a viable project and can be completed successfully. You'll need to provide a detailed project timeline, including projected start dates, completion dates, any external factors that might affect your timeline and dates for major milestones. Pluded with this is a risk management table. This will identify and rank potential risks to your project and the strategies that you have in place to meet those. Where it's applicable, all appropriate approvals and permits are required to be on hand, must be identified. The assessment criteria continues on. The third category is financial considerations. This carries the most weight at 50% of your application score. Here you need to demonstrate the financial resources required to complete the project have been secured. Funds and bank accounts, guaranteed loans, et cetera, et cetera. And applicants matching funds, contribution must equal or exceed the level of capital project grant funding requested. So if you need 50,000 from us, you must have at least 50,000, if not more, of your own funds secured. Lastly, the final 5% goes towards special project features. This principally includes accessibility issues for persons with disabilities, or it can also include energy efficiency or other cost-effective features of your project. Some additional considerations will be given too. The distribution of the grants across all geographic regions of the province, over the six various sectors of the gaming grants, projects of various sizes and costs, and indigenous, not-for-profit organizations. There will be no reconsiderations, but feedback will be provided to assist organizations with future applications. If you have been unsuccessful in your project application this year, you can reapply next year with the same application, same project should you wish. Supplementary documents, in addition to the organization's constitution and by-laws, you will need to have prepared for inclusion in your application. Minutes from your most recent annual general meeting. Project timelines. The project timeline will need to include things such as your project start date and completion dates, any dependencies, those are factors that might impact your timeline. Dates for major milestones and a risk management table. That risk management table will identify risks that are unique to your project, and we would like to see how you plan on meeting those risks. In addition, you might require approvals or permits in order to complete your project. We would like to see evidence that those building permits, environmental assessments, and so forth, have been obtained. If no permits or approvals are required, still use the text box to explain why this is not applicable to your project. Long-term operations also include how do you plan on operating, managing, and maintaining the project that you have funded. We'll need to see a project budget. This will include any accompanying notes to the budget and clearly identifies any assumptions you have made, projections, and or contingencies planned for. We would also like to see cost estimates or quotes. This will include one or more recent estimates for project expenses. References will be given to those applicants who attach at least two quotes per item. If a sole source provider is the only available option, please explain why. Some other key points will include grants won't be awarded into all the applications that have been received and reviewed, and late or incomplete applications will not be accepted. And I noticed I missed the point. There will be no mail-ins of any information on this application. If possible, Susan, could you bring up poll question number three? Absolutely, here we go. Poll question number three. This is actually a two-part question, so we're looking for, I'm just assuming that I've got the right poll question here. We're looking to find out what sector your organization belongs to now, because the platform restricts us to having five available answers per question. This is a two-part poll, so I'm gonna ask what sector your organization belongs to, and if it's not one of these, wait for the next poll question. So on this one, we have arts and culture report, public safety, or something else, and if it is something else, you can just wait for the next poll question because there are more options coming up. On the next poll question, we'll have environment, human and social services, PACS and D-PACS. One question that I'm gonna ask, because I think it's a fairly easy answer, and a lot of people have been asking it, and I wanna get the answer to people before we go too much further. Many people have been asking, do the matching funds have to be in your bank account? Do they have to be confirmed and paid in order to count as matching funds, or can they be pending other funding sources? David, do you want to take that, or sure? No, they don't have to be cashed in hand in your bank account. However, the course cash is always in my old accounting case, cash is king, but you can have your other alternative sources of funds lined up. But they do have to be lined up. You can't say, I'm applying for the capital grant and I'm applying for these two other grants and don't know if I've got them yet. Correct, that you will not be ranked very highly at all. Okay, so it really, really matters to have those matching funds committed and not contingent. Yeah, we're looking for projects that will get started within 12 months of receiving a grant. Okay, great, thank you very much. I'm gonna close this poll here and I will share the results of this and then we'll move on to the next poll. So bearing in mind that this is question one of a two-parter, here's our shared 22% arts and culture, 25% sport, 13% public safety, 40% something else and they're waiting for the next poll question. So I'm gonna get that going right now. Poll question number two is coming right up. So if it wasn't mentioned in either poll then you're not gonna vote. We're not gonna get high voter turnout on this because there's a whole bunch of you who don't have an option on this quick poll, but many of you can. So I'm just gonna wait a little while. I'm just looking for other easy questions off of my list. I've been grouping them together and trying to think of things that will have short answers and here's a good short answer questions. Does putting in a new playground is putting in a new playground at an elementary school is that an acceptable project? So it's Mike here, I'll answer that question. Last year in this program, capital, sorry, playgrounds were acceptable projects but this year they're not. And the reason for that is the Ministry of Education has announced this year a new playground equipment program. So it's a dedicated $5 million a year program through the Ministry of Education. So we've opted to remove that from ours and let the Ministry of Education take care of that one. So if there's any PACs or D-PACs on the call who are interested potentially in a playground program, the best piece of advice is for you to contact your local school district because they'll have the information on the capital project for playgrounds. Great, thank you. All right, I'm gonna close and share the results from that last poll. So further 8% from environment organizations, 73% from human and social services, 9% from PACs and D-PACs, 10% we're not mentioning either poll. There's other results from that. I will hide and you can carry on with your content. Hi Susan, it's Stephanie. Hi Stephanie. It's Stephanie here. Can you just confirm that you're seeing my Google screen? We sure are. Perfect, okay. So as mentioned earlier, my name is Stephanie Summers and I'm going to be doing a live demo of the capital projects application. I won't be going through every section in detail but we will be going through the entire application process so it should provide an understanding of how to do the application. So the easiest way to get started on an application is to go to our website. If you don't know the website, if you go to Google and you type in community gaming grants, an option already, it should be one of the first options and you can just click through on there. On our website, there are two places where you can get to the online service. So over here on the left side, right here where my mouse is hovering over, you can click online service over here or more prominently, there's a big box over on the right side. You can click in here and the button in the middle it says online service. This is going to open up a new page that's not on our website. You will need to click this button in the middle launch online service to get to it. So when we get there, you're going to come to a different website and before I get started, I want to make a couple of points that are important to remember. Before completing your application, your organization must be registered with our branch. So if you have previously applied for a community gaming grant or a gaming event license or a gaming grant through direct access for bingo affiliation, you are most likely already in our system. If you're not sure or unable to find your organization or if you're new, please call our office from Monday to Friday and a grant analyst will register you into the system over the phone. And so the other thing that I want to get out of the way before we get started is as mentioned earlier, it's mandatory that you have all of your documents ready to go and in the app and attached to the application, we're not accepting mailed in documents. So you want to have your documents prepared and ready to go for easy access when you're navigating through the system. And with the attachments, there are the acceptable forms of attachments are JPEGs, Word documents, Excel spreadsheets, and PDFs. There's no limit to the number of documents that you can attach in any section. However, there are maximum sizes for each attachment. So each attachment can be a maximum of 10 megabytes and for the entire application, it is 40 megabytes. So please be mindful of that. So let's get started now with the application. So again, there are two places on the screen that you can apply. So over here on the left again, there's an apply online button here. Or if you prefer to look at text down here in the middle, there's also an apply button right there. So we're gonna click through and it's gonna open up a search screen. And this is where you will look for your organization. If you know your LNG file number, you can type it in here. If you do not know your LNG file number, you can search for your organization. When you click the next button, you're gonna get a search result. Make sure that this is your organization that you are selecting. Once you've confirmed it and clicked, you click the select button right here. Gonna open up this organizational screen. It's important to note that this part of the application will show twice anything that you input in here. Please make sure you put in both boxes. So when you're scrolling down, it's gonna have the information about your mailing address, your BC Society's number. If you have one, your fiscal year end, when your organization started operating, you've applied for it before, you'll see a bunch of programs and services. Down here on the bottom, if there's any information that's incorrect, please type here so that we know what needs to be fixed. And again, like I said, this will come up again. Please make sure you input in both boxes to make sure we get the information. Once you're sure, it's gonna be a next button down on the right corner. You're gonna click this one right here. And it's gonna open up a new screen and you're gonna select the application type where you have two options. You're gonna wanna select grants. You're not going to want to select license. So again, click the grant button. And again, the next button on the bottom right side, you click forward. It's gonna open up the different types of grants. It's very important that you select the capital project grant. This is so that when the application comes in, we know that it's a capital project grant. If you click one of the other ones, it will end up in another queue and it will not open the correct application form. So make sure you click capital project grant and click next to continue on to the next screen. And now we have opened up the application. So as I mentioned earlier, the organizational information is here again. It's just a repeat of before any changes type in this box right here. And then you continue down. If there's any supporting documentation such as you've changed your fiscal year ends, you can attach the file. I won't be attaching here because I will cover that later. So as you make your way through the application and we scroll down, you'll notice that there are red asterisks in some sections. These are mandatory seals. If you do not fill them in, an error message will come up and I will intentionally leave one blank so that we can see that come up. So again, as we asked earlier, you need to identify the sector in which you belong. If you're not entirely sure, you can take a look at your constitution and just find the one that fits with your organization. For this one, we'll just select arts and culture. And again, the subsector over here, you just again select the ones that fits for you. Is your organization an Aboriginal not-for-profit? Again, just select yes or no. And then we move down into the supporting documentation that was talked about earlier. So I'm not gonna go into details about the types of stuff that is required, but I am gonna say for the constitution and bylaws, if your organization has submitted a copy of your most recent constitution and bylaws within the last two years, you do not need to attach them here. If you have not, please do attach them here. If the constitution and bylaws are into separate documents, you can attach both documents here. So then we move down and it goes into the membership and governance structure. So you put in the number of people that are eligible to vote at the annual general meeting. This includes your directors. So if you have 20 people including your directors, that's what you put in. If you've got six board members, that's what you put there. And then you continue through. So as the board of directors list is a required document, so we will choose the file. We'll come up, I've got everything on the desktop here. And then you just select the appropriate and then you click the app button. It's there and you make your way down. Same thing, you need to do your annual general meeting. If you click into the calendar, actually a calendar pops up here. Okay, here, you can type it in as well. There you go. There is usually a calendar. So if you wanted to toggle through, you can. And this is where you let us know how many people attended your annual general meeting. And then you choose your minutes and you attach them. And you continue through and you attach for the gaming account here. I've mentioned you do need to have a dedicated bank account called the gaming account. If you are a previous client and we have your gaming accounts on file and there's no change, you do not need to submit a void check. If you're an existing organization and there have been changes or if you're a new organization, please choose the file here and attach it just like we've done in the other ones. Just scroll down further. You get your project name. You put it in. You choose the type from one of the three categories that were mentioned before for the purposes of this. I'm going to choose an acquisition. And then when you get to the project description, you can type in this field. Please be aware that there is a character limit on this field and it is 4,000. The other thing to note is if you're going to be copying and pasting this from another document, it may be in your best interest to just choose the file and attach it so that you don't necessarily copy too many characters and it doesn't all come in or sometimes the system does funny things when you copy and paste and it doesn't come through with all the information. As this text box is a mandatory field, if you're going to attach, just type in the attached. And this is the same for all of these sections here. So for community benefit, as well as public inclusiveness, and you could attach a file here. And as we move down, the project feasibility is the next piece. This is where you're going to put the timeline which you have ready. You need to attach a file, click it, add, and again. If you would like, you need to put in the start dates. Again, it's not coming in, but there's got the date format there, so if it was starting on June 1st, click that there, click the wrong date, that's okay. One, seven. And then you would use your risk management, the appropriate documents. Now you come to the appropriate approvals and this is where if you have anything, any approvals, you can list them in here. You can attach the files. If you don't have any approvals, this is where you would write in why there are no approvals necessary. Let the branch know. And again, with the ongoing long-term viability, type it in or you can attach a file here. You scroll down again. And the financial considerations, we're going to put in a project cost of 100,000. Could be simple. And then you can choose a file again here. Now I'm going to not hit the add button just to show you. This is going to be my error here, so I have forgot to attach this. I clicked it open. I selected it, but I mistakenly forgot to hit add, and I just continued down on my way here, talked estimate at that one. Now I've requested a $100,000 grant, and I'm going to put it in here. It's important when you're putting in your figures, you don't need to put the dollars on. It already shows up. Do not put commas in. Just simply email again, and then we get down to the matching funds. So this is where you're going to let us know whether or not you have matching funds and where they're coming from. So for this example, let's say that I have $50,000 in restricted funds. It's confirmed it's in my bank. I'm going to write restricted funds, and it's $50,000. Now say I only had $25,000 here, and I was getting $25,000 from a community partner, and it's been promised. I just clicked this new row here, and then I can continue on and write it in. Now say I clicked this in error by accident. You just simply hit the delete button, but we can't have any empty rows. So just ensure that each row is completed in its entirety, and if it's not confirmed, you will see that there's also an option to let us know that as well. So moving down to the state of title or license to occupy. So this is the, we need to provide the address. We need to put in more details that the province and postal codes up for this. Purposes will just do that. And then you're going to need to select where the project is located. Is it when, at least to you, Public Lab as was already talked about earlier. I'm going to select not applicable for this purpose, but if it's not and you do have something and you're not sure what document you need to attach, there's this note right here. It will explain to you what you need for each section. So take a look at that. If you're not sure, get it together and attach it there. And if you scroll down, the next section is where you can tell us about the special project feature such as the accessibility and the energy efficiency as was previously talked about as well. And then down at the very end, the last piece here is the additional information. So if there's something that is relevant to your application that you feel doesn't fit in one of the categories above, you can attach the document here. We do want to see it as something that's relevant to the project itself. We don't need to have other information that's not relevant to the project. If your gaming account summary report is due, you can attach that here in this section as well. And then we get to the end of the application, which is the submission information. So if you're familiar with our regular application, it's the same requirements. We require two board members to act as officers responsible for the application. There needs to be one person designated as the submitter and one is the contact person. One person can fill more than one role, so you don't need to have four different people. But the important thing is that you do need to have two board members as officers responsible. So then you would just click through here, and you would put their name and then you'd say officer one. Now if this person is also the submitter, you could click the submit button. So what you've now seen up here too, as this little green check mark says, yes, we have a submitter here. So this is going to be your way of checking to make sure that you have everything needed before you try to go through. Again, we need an address. We need a city. I need your postal code. We need a phone number. An email address would be good as well. And then you follow through again with the same one. We've got another director here. This is your second officer responsible. This person is also going to serve as your contact. Now you can see that all three green buttons have checked. You've completed the requirement. So, again, I'm going to leave one of these empty so we can see phone numbers required, email, and leave the additional fields blank. If one of these people was not your submitter or contact, you can add a third person or fourth person down here as well. I'm going to leave a blank. And then you get to the bottom of your application and you need to select an email. That is going to come up. So, I'm going to go to your email address. It's very important that you just put one email address in here. As the system will... You will be notified through the system as it's going to pull from this address. If you put in more than one address, it's very likely that you will not get your notification email. So, once you're sure that you've got everything done, you click the next button. As you can see, there were a couple of errors. So, take a look so we can see. I could not save my changes. So, let's scroll down and see what I did incorrectly. What did I forget? So, you scroll down. There will be a warning. So, it should be fairly clear once we get to it. Where... Here it is. It's in red. I need at least one project button. Oh, no, I forgot to hit the Add button. Let's get that in there. There we go. It's in. It also made an error down here. It will let you know of each one. Oh, no, we didn't provide a phone number for this person or a city. Because it didn't have an area code as well, it also knew it was invalid. The red ones are now open. We filled them out. Now we're going to click the next button again. You're going to come up with the terms and conditions. You read through them. You agree to them. Click this button right here. This is mandatory to move forward. And then there's a large Submit button at the bottom. Click Submit. This is opening up a new... This is your confirmation page. This is your only opportunity to open up the application summary. Click that open. Here is a copy of your application. Save it to your computer. Print it whatever you need to do. But this is your one and only opportunity to have that. It's going to have your application ID on that. It's probably important that you... So, Stephanie, you think that people really should make copy of that somewhere? I think that it should. If you're going to be... Especially if you're going to be contacting the branch about it. And if you want to make sure that it'll come down here, you can see here's the attachment. So, you can see what attachments you attached. And so, this is your one and only chance to do that. And that is the end of the application. And now, I'm going to take a look at the website for you. So, if we go back. So, we'll come back to our website. So, probably not the easiest way to get through to the system. But since we have gone through that, that's where it ended up. And so, when you're in our main site and the Community Gaming Grants, if we go back to the left menu here, you'll see a number of different options. So, there is an entire page over here on the left side, right here, the third one down, that's dedicated to information about the capital projects grant. So, if you click over to that, it'll open up a new page. This is where you're going to find a copy of the Capital Project Sector Guide that was mentioned earlier. It's highly recommended. You take a look through this guide before your application to get a full understanding of the eligibility criteria and required documentation. More information is provided in this table, including the sections for some of these for easy reference. And if you make your way through down to the bottom of here, there's also resources that you may find helpful for your application. So, if you click this down arrow... Sorry, Stephanie, just one thing for you to go on. So, folks, you can see where it says the Capital Project Sector Webinar section there. Those of you who would like to, you know, play back this recording later, that's where we're going to post a copy of this webinar once it's complete. Okay, so that's where that's going to go. And so, the resources that you might find helpful... If you open up this dropdown here, you'll see a number of example documents. So, there's a pre-application checklist. This is a great tool to use to make sure that you are prepared and have all the documentation ready to go for your application. If you have this up on your computer, you print it out, you can tick off. But you have all the items and you can know that you're prepared. Underneath is the application tutorial. So, it is a document that basically covers what I just showed you on the live demo. So, if you need to reference back to some of the items, this should show you what you need to do. Frequently asked questions. Some example documents have the financial information. Another copy, another link to the Sector Guide. If you've made your way down here and you don't want to scroll up. And then, old documentation from our previous, from last year, our contact information down on the bottom if you need to contact the branch. And I think that's it for me. Susan, are you able to do up our next poll question, please? Yeah, absolutely, here we go. Question is, is your organization a previous applicant to this is gaming grants or licensing? I have lots of questions coming in. Oh my goodness, this is a very engaged and question-asking group of people. So, take a few minutes here to just answer our last poll question. We've got 70% voter turnout. It's a long webinar, but a good webinar. And the questions will be answered coming up. So, hopefully you guys can stick in there. And you can go for lunch afterwards. We have 78% voter turnout. So, I'm gonna close the poll now so we can move on. Here we go, sharing 90% of the attendees on today's webinar, their organization, is a previous applicant to grants or licensing. So, we have an experienced bunch of people here. I'm gonna hide that and take it away, Stephanie. Well, actually it's gonna be David. Oh, David. I'd like to, Stephanie, for that great run on the online gaming application system. So, we're gonna hit the, we're nearing the end of the presentation itself before we'll get to questions. And we're hitting the accountability section of this presentation. So, what'll be, the accountability refers to those organizations that will receive a gaming grant, a capital project gaming grant and the responsibilities that are gonna come along with that grant funds. So, organizations, once they receive the funds, we'll have to spend the funds according to the guidelines on eligible expenses. And those can include things such as project related fees for professionals, and I could be architects, consultants and so forth, buying the materials if you need them for a facilities project. Transportation and shipping costs also qualify as eligible costs. Any costs for fees, sorry, licenses or permits. Those are all eligible items. If for some reason you need an environmental impact assessment, that's also an eligible item. So, anything that is direct and necessary towards the completion of your project is an eligible cost. Now, upon receiving those community, that capital grant, you have to start your project within 12 months at the receipt date. And you also have 36 months from the date of receipt to complete your project. All of that will have been explained in your overall application, but your gaming account summary report, which will be due 90 days after your fiscal year end, will also monitor the progress of your project. If for some reason your project is going to deviate from what you submitted, you must obtain written permission from the branch to deviate from your project that you submitted. So, no substantial changes will be entertained without the direct approved document from the branch. With your gaming account summary report, which you'll get a separate copy from the branch on, you'll detail how your expenditures were made and how that occurred over the period of the year. And the expenses will be analyzed and reviewed against the approved grant application that you made. And that'll be the end of my section. So, Mike? Yeah. Well, folks, we've taken you through the entire process from start to completion in terms of the capital project sector grant. So, a lot of information, and it sounds like, Susan, there's a lot of questions as well. So, we're happy to pass it over to you if you want to facilitate that process. And we're happy to answer any questions that people have at this point. Okay, thanks, Mike. I haven't actually been able to even categorize all of the questions that came in. I've got up to questions asked at 10, 57 a.m., but I'm going to keep going. And we have, there's a fair number of people who've asked the same questions. So, what I'm going to do is actually begin with some of the topics that were brought up at the beginning of the webinar and I'll work through those. I want to let everyone know that if we don't get to asking your question or answering it as is part of the webinar, all of the questions are being recorded. And the team here will go through them and make sure that if there's things that didn't get mentioned in this webinar or in this recording, they'll follow up with you. A lot of people have some very specific questions about, can this be eligible? Can this be eligible? And if we have time, I'll get to those, but I also think that because some of them are very individual and unique, I'm going to try to ask some of the questions that seem to be sort of more commonly asked. So, one of the questions, and I'm going to go back to matching funds, a very popular question was, does it matter where the matching funds come from? Can there be other grants, other government money, private sector contributions? Are there any restrictions on those? Well, one restriction would be it has to be legal, obviously. But it's quite broad in terms of where the funding can come from, but David did mention earlier that cash is king. So, in terms of the matching funds, you have to provide at least 50%. And certainly the more you can provide above the 50%, the better that's going to position you in terms of the assessment phase. So, it can come from variety of sources. It can come from, if you, I think we mentioned, if you have restricted funds set aside, let's say your project is to repair the roof of your building and you've been restricting funds over the last few years with the ITWARDS fixing that roof down the road and then you apply to us and get matching funds. Your matching funds would need to, first and foremost, they would need to start with the funds that you've restricted. So, if you're looking for funds from us to repair your roof, money that you've set aside already towards the repair of that roof, you're going to need to ante that up. Fundraising, different opportunities there, whatever the project is, you can fundraise within your community. You can receive local or other provincial or federal grants, that's all good. But again, the bottom line is you're going to be better positioned if it's funds that you already have in hand. So, if you come to us and say, if you provide us, we're looking for $50,000 and if you can kick in 50,000 then this other funder said that they will kick in 50, that's potentially doable, but if it's already committed, then that's actually going to position you better. Okay. Any more you want to add to that? No, the funds can come from any source and if you already have them in hand, that can be applied against your request. Great. So, a somewhat similar or aligned question is when considering in-kind contributions, can professional services that are donated, so an electrician donating their time, can that be considered as in-kind at the applicable market rate for that professional service? I think that's actually one of the questions we have in the FAQs actually. But the bottom line with in-kind is like this is a very tangible grant program, right? Like we're looking for things that are actually built or things that are purchased where you can actually see a tangible thing at the end of it. So in terms of in-kind, it's the same sort of thinking. What is eligible for in-kind is something that is tangible that can be contributed to the completion of the project. So a good example would be like if you're gonna build a, I don't know, like a clubhouse for whatever your programming is that you deliver. If Home Depot comes along and says we're willing to donate a pallet of lumber, that is a tangible in-kind contribution that you can put some monetary value on. That is something that we would accept as an in-kind contribution. In-kind donations of time and equipment, those types of things, it's a lot so. David, what do you wanna add to that? Well, the wiring, for example, that the electrician would provide, that would be your tangible in-kind contribution. So again, it is very much aimed at being a tangible process program where we really wanna see physical things that are being matched towards the project. So the person who's donating their time, it wouldn't be eligible as part of the matching funds, but we would wanna see a demonstration of that donation in terms of it needs to be a line item within the project budget itself. Okay, and I think if people have more questions about that, they can probably follow up with you guys in the branch because they may have some specific individualized individual situations. Okay, great. I'm gonna move down now. So if project, there's some questions about if project costs are, say, 30,000, I think a total project costs. And so 50% of that is only 15,000. Does that make the project ineligible? So does the total project cost? So the total project can be 20,000 and then you're making a $10,000 request and that's okay. That's fine. So just the bottom line is the project must be a minimum of $20,000. And so we would fund up to 50% of that. So if the project was 30, we would fund up to a maximum of 15. If they be less, it may be 15. So whatever we don't fund, the organization needs to, well, it needs to cover their half and anything beyond that is up to them. Okay, can several small capital projects be added together to come up with that 20,000 cost? The short answer is no. So we're looking for discrete projects that will be funded. Okay, thank you. Moving on, question about the timelines for your process. Are grants being looked at as they're received or does everything get adjudicated and reviewed after the closing date? The latter. So you have up until the end of July to submit an application and we will not be looking at any of the applications until they've all been received until the sector closes. So that's different than it is for the regular community game grant program where as the applications come in and as there's time available within the analyst pool, the applications are looked at. But this, we're not looking at any until they're all received in the sector's closed. Are you looking at them in order that they were received? So while getting it in early, get you an earlier yes or no? No, your application may start to be reviewed with the resources that we have on hand, but no assessments will be made until every project has been received and reviewed. And at that point, they'll all be ranked and assessed against the criteria that we covered off in today's presentation. So you don't wanna submit, if everyone submits on the last date, the system will probably crash and you probably won't get your application. So it is open for roughly 60 days. You wanna get your application in, calmly, without any stress. And you know that everything will have been submitted because you'll have printed off your confirmation sheets at the end. And then you can just relax knowing that the decisions will be made by the deadline of October 31st. Okay, thank you. So with project timelines, first I wanna ask two more questions about this overall thing. What is the total amount of funding that will be allotted? What is the pool size this year? The current pool is $5 million. Okay, all right. I'm moving down my list here. Will, do you anticipate running this every year? And so if people aren't ready this year, can they apply? Can they just plan to apply next year? We, well, this is the second year of this and we have commitment for this year and also for next year. We're hopeful that it will continue beyond that. Okay. So yeah, to answer the question, if an organization is unsuccessful, it's not the end of the line. They can certainly take a look at the feedback they're gonna receive and adjust accordingly and resubmit for next year. Okay, what if they started the project, didn't get their funding, but they were going ahead with the project anyway. Can they apply next year for a project that's in progress? You can apply for a project that's in progress. You certainly can't apply for one that's completed because that would essentially be a rebate. You can't bank on this funding, obviously coming through at all. Right. So any organization that starts a project and then applies to this has to come into this with their eyes wide open and realize that they may get it or they may not. So it's possible. Okay. You wanna answer that? The original rollout of this capital grant was for three years. And as Mike mentioned, we're in year two. After year three, we don't know what the government will decide to do at that point. Okay, thanks. I'm gonna turn to the question of volunteers. And there was a number of questions here. I'm gonna sort of try to sum up or cross-reference them. What does it mean when you say maintained and established by volunteers? And the project needs to be established or maintained by volunteers. Can you talk more about that? It's essentially that the organization applying is made up of a volunteer or is made up of volunteers. So people who have a deep passion for whatever it is that that organization does, meals on wheels, environmental parks, something of that nature, that they're involved in the organization as members, as board members, and even in perhaps the maintenance or operations of the capital project for which they apply. But of course there are unique projects. So we can't say for sure for every example, but really we wanna see active memberships and that can be demonstrated by the applicant in their descriptions. Okay, so does paid staff running a program disqualify the organization from the grant? No, it does not. And it can be an eligible cost. Okay, I'll scan through their fees. So just to follow up on that, Susan, like we're saying primarily maintained and delivered by us, that certainly doesn't mean that your organization can't have paid employees. So for a daycare, for example, it's rare to have full-time daycare staff that are volunteers. Generally speaking, we like to have professionals looking after our children. But if there's a volunteer board and professional staff, that's eligibility. Yep. Okay, great. Thank you. And can the board be a school district board or a PAC exec? School districts would be ineligible to apply either for this program or a regular community game program. They're not eligible at all. Okay, the PAC execs can. PACs can. Just to circle back on what we mentioned earlier, the only exception for PACs and D-PACs now is playgrounds. So if you have a project in mind besides a playground, it's potentially eligible. Okay, on that topic, for playgrounds, some organizations that aren't PACs, so they're not school-related organizations, they might be other community daycare facilities or community groups. If they're looking at playgrounds, is that an eligible capital expense for a non-school-related group? Yep, actually, if you're to look at the cover of our sector guide, there's actually a picture of kids playing basketball on the playground. So what we're basically saying here is, what is ineligible is a playground on public school property. If it is a playground on just somewhere in the general public beyond a school property, that is a potentially fundable project because that would be a community infrastructure project. Okay, great. Couple more things about organizations. If a board member is contracted to do work for the organization separate from their board duties, does this disqualify the organization from applying for capital grants or regular grants? No, it does not disqualify them. So board members may have other duties within the organization unrelated to the board and for those duties, they could be paid. Okay. It's just the specific board duties that they can't use funding towards. Ah, gotcha. Cannot be remunerated. Yeah, yeah. Okay. If an organization has programming in more than one area, can each area apply for a capital grant? So if there's a social service organization that has arts programming and has a capital project for their arts programming, can they apply for that? And perhaps also something for their social service programming. So an organization can submit one capital project grant per year. So they can't submit more than one. So if they offer multiple types of programming and they're looking for a capital grant contribution to each of those, the answer would be no. But the other thing too to mention, I don't know if we did mention it earlier is you can actually apply for funding through both the community gaming grant program and also the capital sector project grant. So applying for one doesn't exclude you from applying for the other. Okay, great. That helps answer your question. That does help. And that was my next question and you just answered it. So that's fabulous. Thank you. Okay, I have a number of specific project questions but I'm actually going to skip through those and ask about community benefit. Is there a definition of what constitutes benefiting the broader community? Well, there is sort of. I guess the best place for an organization to look and well, 90% of them, if I heard your stats right, 90% of the people are experienced with their regular community gaming grant program. So what I'm gonna suggest you do is look back through the community gaming grants guidelines for the main program. And I think it's section three talks about, talks about the six sectors and then actually talks about how, depending on which sector you're in, how you can demonstrate your community benefit. So if your arts and culture provides examples of what we're looking for in terms of community benefit, environment, PACs, whatever. So that's your best sources to look back at that document. So whatever the benefit is for that program would be similar to this. Okay. And if someone's acquiring real property, so a clubhouse or a facility that's going to be used by the members of the club or the clients of a program, how do you define what inclusiveness looks like if a specific sector, perhaps a specific vulnerable demographic sector, are the ones using that facility? Does that count as inclusiveness? Yes, it does. But for example, let's say it is a building and it's aimed at a particular disadvantaged group. Certainly that is the program that the organization is running and that's their target audience. But they would enhance their application by saying, when not in use, we rent out the space that below market rates to the general community. So now you can see how they're broadening the exposure of that facility, that building to the broader community. And so there's multiple uses happening with that asset. Okay. So some of the projects that people have brought up are things like seniors shelters or facilities for people with accessibility needs where the general public probably isn't necessarily going to come and use that space because it's purpose built for particular needs. Is that a drawback for community benefit? Well, I think this sort of ties back into the question around community. So the community for a particular project may be different from a community for a different project. So to think about your example of the seniors facility, the community that would use that, when we're talking about accessibility and inclusiveness, it's anybody and everybody who would have a use for that facility and that project in question. So it might not be something that is suitable or of interest to a broad community, but it's something that is of interest and potential use and should be accessible to that community of seniors. So that's where the definition of community varies from project to project in sector to sector, to be honest. Okay. So we don't expect it to necessarily be open to everybody and everybody, it just needs to be open and accessible to those who could potentially be in that audience. Okay. You agree with that? Yeah, we have you. Yeah. Okay. Thank you. All right, you're moving on. A couple of questions about project timelines. You've answered a couple of them. How long does the applicant have to use the funds? Three years. So the project must be started within 12 months, the receipt of the funding and it must be completed within three years of that point. Unless you need to, if there's something that has come up, contact the branch and we'll have a conversation about that. And potentially, that timeline may be extended. But what we're looking for in terms of the application itself is when you do that timeline, we're looking to make sure that you've thought through all the possibilities and the variables and have foreseen any potential things that may slow down or derail the project to begin with. Okay. Are there, here's a couple of questions about applications. Are there sample project timelines available? No, there aren't any. And again, because the breadth of applications and types of projects that the organization's out there may have in mind, they'll have to determine what works best in their situation. There's plenty of resources on the web and they can also seek advice from other organizations or professionals that might be able to give them some pointers for their particular project. But it doesn't need to be an esoteric document. It could be a simple straight line timeline saying, here's the date we get the funds, here's the expected date to make the purchase and here's the closing date on that particular project. So it doesn't need to be very fancy if your project is not a complicated one. Okay. That was timeline now. The other question is about risk management documents. Do you have any samples of a risk management document or can you explain a bit more about what a risk management document is, please? I'll take that one. So just like David said, it's the same thing. Like, you know, use your best judgment on what you think that should be. Essentially what we're looking for, again, it's just an assurance that you've thought through anything that could potentially have an implication for the completion of your project in the timeline or at all. So the way I would approach it just in general is just, could be something as simple as a table where in one column you list the potential risks to this project and then in another, so each of them you list separately and then the next column could be, the likelihood of that occurring, low, medium, high and the last column could just be something as simple as, what is your strategy to address that risk should it occur? So essentially we're just looking for just something as simple as that that you've thought through all the possibilities and we can look through that and say, okay, well, if this did happen, how would we possibly respond to it? So I wouldn't be much more, I wouldn't put much more thought into it than that. I don't think just as long as you clearly articulated it and thought through a strategy for how to deal with it, should it occur, which hopefully it won't. Okay, yeah, hopefully we don't have any of those things happening. Yeah, that's right. Thank you, is there a requirement for a separate gaming account, separate from the one that you use for your regular community grants? Do you need to open a separate capital gaming account? You can use the same gaming account that you use for your regular application, that's totally fine. It's just if you have not been a client of ours before and you do not have a gaming account, you would need to open a separate account for your gaming, for this gaming money. Okay, but you can use the one you guys already have on file. A 9% is already a gaming account, it can be used for this. Excellent. All right, how does one find out whether an organization is up to date with their reporting? This is relevant because I know boards of directors have turnover and grants in the past and we're not always known to the boards of the future. So the very best place to start is the new board, if we're going that route, should have a look at the last notification letter that they've received from the branch. And if they're behind in their gaming account summary reports, it will be stated in that letter. Second best place is then to contact the branch, either by phone or by email and make a request or the request has to come in through an approved person from the organization. Okay, who just said approved person? I just put the contact information on the screen there in case anybody wants to jot that down now. Excellent. Thank you very much. Who do those approved people, who do they have to be? It's usually, so it would be a board member or if there is a contact person on the application, either your capital or your community gaming grants application. So if there's a contact person listed on there that's not a board member, that would be authorized or a board member. Okay, so it sounds like it's something that the organization decides who's gonna be the appointed person to deal with the gaming grants. Be that a staff person or a board member. Okay. There needs to be the two directors mentioned in the gaming online application system. Okay, great. Someone was wondering about the no mail in of application. Just to confirm, all application material has to be submitted through the online application form and not mailed in separately to the gaming grant branch after the fact because you can do that sometimes with community gaming grants. Yeah, well then again, this is a different process, right? This is a competitive process, this grant program. So the expectation is if everybody has to put in all their information in the same way and is it assessed according to common criteria then the expectation as well is that everybody needs to submit everything together at the same time. Okay, great. Now just looking at the application process, does the online form allow you to save your process or do you have to do it in one go? You have to do it in one go. Okay. There is no save function and there is a timeout function. So don't leave your open application for too long otherwise you might come back and find that it's closed on you. Or don't spend an hour typing in one of those text boxes typing out your project description. If it's gonna take you an hour to type it out type it in a Word document and attach it. Yeah, so Stephanie did mention to you earlier that in terms of resources on our website there's the pre-application tutorial. Go through that before you even sit down to start obviously doing the application because it's gonna walk you through all the things that you need to have organized and prepared so if you do that kind of stuff when you get to the application process itself it shouldn't take you very long at all. The other thing that I just quickly needed to mention in terms of time is I just got a notification on my computer that the battery is about to expire so my presentation goes dark. You know why? The battery's running down. Well, if the presentation goes dark you'll go dark but don't worry everybody else still be here. All right. It won't crash it's just Mike will go away. Is there character or word limits on the application and do they show as you're putting them in? So you can avoid that awful, oh my God I have to take 50 words out of my perfectly crafted description. There is a 4,000 character limit on the text boxes. I do not believe that there is a number that shows up on the bottom but it will not allow you to type further than 4,000. So if you hit that 4,000 character limit you're not going to be able to type any further. All right. Again, if you think you're gonna be close to that 4,000 character limit it's probably easier and faster just to attach the document. Ah, and so there's no limit if you attach the document but there is if you try to type it in. Yes. There is a data size limit with the file. All right. Are you guys gonna stop reading a word document when it hits 4,000 words? Are you gonna run the whole thing? Ha ha ha. To our potential applicants out there you wanna make sure that what you write is relevant to your project. All right. This is a competitive process. Conciseness counts. We're gonna have a lot of applications so you wanna keep on target focused with your application requirement. Okay. Here's an interesting question. If you have a community service cooperative number instead of a society number, where would you enter it? You could just provide that in the organizational changes, text boxes that were shown at both the one screen and then at the very beginning of the application you could just type it in there. Okay. Great, thank you. Last year this grant program had problems accepting applications from Mac computers. Has this issue been resolved for this year? There aren't supposed to be any issues between the various platforms out there. And having said that, we do hear on occasion that Mac users have some problems. What we recommend is that you try various browsers. So you could use your Safari browser or switch over to a Google Chrome browser or even an Internet Explorer browser is your best options to get going. Your probably most important thing is I really would recommend that you don't submit an application at the last minute. Your anxiety levels will be high and there'll be lots of other applications coming in as well. So that will be your best bet is not to leave it to the last minute. And if you are having recurring problems you can contact the branch and we can see what we can do to help. But I would first recommend applying earlier rather than the last minute and switching browsers when you're doing your applications if you're having problems with a Mac. Okay, thank you. My organization's fiscal year end is June 30th. We will not have our audited financial statements available until well after July 31st. Well after July 31st. Should I submit audited financials from the previous fiscal year? So that's the year ending June 30th, 2017 and draft financials for the most recent fiscal year. It's definitely I'll take this one. So if because the specific example with it being June 30th if the application was submitted between June 1st and June 30th the previous fiscal year would be June 30th of 2017. And that you could submit those ones if it's gonna be a problem. If you're not gonna have your stuff together in time and you are gonna be applying after that June 30th date then yes, please do. I would submit your 2017 audited. I would send in draft ones for the current year and then I would just put in a caveat that you will provide the audited financial statements once they are ready after July 31st. But those can't be mailed. Provided they're ready before October 30th, 31st when the decisions are made. Okay, so it sounds like they should be in touch with your branch if that's their situation and then they're planning on sending something in after the deadline because they won't be able to access the grant application. That's right, they really should submit they should apply on June 1st. So prior to hitting their year end and then they can avoid all this drama with the year end. So if they apply on June 1st, their prior year's June 30th financial statements are totally acceptable and will not negatively impact their application in any manner. Excellent, good to know. Thank you. A different question, subsectors. You choose a sector and then you choose a subsector. They haven't had definitions in the past. Have they been clarified? And how much does getting exactly the right subsector influence the success of your application? I'll take that one, you know. I'm not sure that there's definitions of the subsectors. I don't believe that there is. The best thing to do is to try and select the appropriate one. I know that in the regular program we do try to catch that and if we believe that you put yourself in the wrong subsector, we will notify you that in your grant notification letter. If you're a previous recipient and you haven't been told that you're applying under the wrong subsector, you're probably applying under the correct one and it's probably okay. There won't be any negative ramifications if you do pick the wrong subsector. Yeah. Okay, thank you. In terms of permits, so say you're building something and you know you're gonna need some permits, do you have to provide those permits ahead of time of your application or can you just list the permits that you know you're gonna need? I hope I'm doing this question justice, by the way. I'm using my imagination to think of what it could be like. I don't know if you wanna take this one. I would think it's just like every other piece of documentation you provide as part of this program. The more you can provide us assurance that you either have funding or B, that you have permissions or C, that you have permits to use this land or like a building permit to actually do it. The more that stuff you can demonstrate that you actually have in hand and give us the copy, the better you're actually gonna score. If it's something that is pending, like let's say it's taking a while at city hall to actually get the building permit, but they can provide you with assurance that it's gonna happen. You're just like 20th in the queue. Then I would say provide us with that. That's the best you can do at that point. Okay, and I just, I'm trying to go through some of the other questions that I'm receiving because they're piling up and I can't get to them. But for multi-stage projects, for example, if you're doing a fairly large build, you might have some engineering costs in year one and then you might have the building costs in year two. Are those sort of pre-building costs eligible for capital grants? So if you're gonna have engineering, you might have site remediation and things like that before you can actually start building. How are those pre-project costs eligible or are they? That will all form part of your one application. So all those costs required to complete that project need to be included and added up together. You can't, we won't take the pre-built portion of any project as a separate application. So if there's site remediation that's required, that has to go in with the rest of the costs that are required in order to complete the project. So it's one application per project from A to Z. Okay, thank you. Question about the non-profits transitions to the Society's Act. So at some point in the last few years, non-profits were required to do a transition with their bylaws and their constitution. Some of them did it early, some of them are just getting to it now. Does that change the two year requirement with the bylaws or do all the programs need to resubmit their bylaws and their constitutions with the proof of transition? Okay, so if your organization has already transitioned to the new Society's Act and provided those documents to the branch through the regular application, you do not need to submit them. If you have transitioned to the new Society's Act, but you haven't submitted those, even if there are no changes to your constitution and bylaws, please still submit those because we do check BC online and so we will see that you have transitioned and we won't know whether or not that there are changes. And does that make sense? I wasn't the person who asked the question. So if the person who asked that question wants to follow up with you, Mike, do you wanna put the contact information back up? That way people can write it down. Yeah, so there we go, that's a good thing. The important piece is if you've already transitioned and submitted those documents within the last two years, it still does not need to be submitted because we have them on file. If you've submitted your transition documents and you have not submitted them, even if there are no changes, submit them anyways. Okay, if in doubt, submit them. Sounds good? Yes. Okay, if you're not sure if you've submitted in the last two years, submit them. Okay, here's an interesting question. You're better off to do that than to not because like we said, everything has to be in. You get one shot at this. Yes. So if you're at all in doubt. When in doubt included. Okay, can infrastructure funded by this grant program generate revenue for the non-profit or fundraising for charitable organizations? What if you will rent out part of your building that generates revenue and it supports the sustainability? So it's technically raising revenue, but it's part of... Yeah, that's a tricky one. The capital grant is aimed at helping the organization, the not-for-profit deliver its programming. And that is the ultimate criteria for this successful application. If an application comes in and says, we're going to build a building and then rent it out at market rates to anybody and anybody that can afford them, that you're not delivering a program of any sort to the community. So that would not be an eligible project. Okay, so... So we want to see the community benefit related to the organization's programming. Okay, so if part of the, say you're building a center that'll be used during the day by your programming in the evening it's free, but you're going to provide it at below market rates to other community groups. You will get revenue from it, but if it's below market rates then it has a community benefit. Is that going to work? Yes, yes. So the principal purpose with this capital project was to deliver its programming. Okay. And of course there can be some spinoffs from that that we don't want to see assets underutilized when they can be utilized. Okay, but you're not going into the landlord business. Into the what, the landlord business? The landlord business. No, no, absolutely not. These are, this is for the organizations to deliver their programming. Okay. Whatever that programming is. Okay, someone has asked what's the difference between your project budget and list of expenses? Is there, is that two different things? There's a project budget and then there's the use of the grants funds. And so your budget should include costs that are not intended for grant usage because there should be a matching contribution from you. So if you were getting say $25,000, you're requesting $25,000 from us, we want to see how you intend to spend that $25,000. And so that's different from the whole project because we'd like to see what the whole project is going to cost total. Okay. Can you submit a spreadsheet that perhaps has the total project cost and then has certain lines, have another column that says this is the amount of this cost that we're including in our grant request? That would only have to do one spreadsheet, basically. You can present the information to the branch how you would like. Just be aware that it needs to be clear in the analyst. You want the analyst to be able to understand the documents that you're providing. Okay, great. Okay, now I'm going to try and go through some of these other project eligibility questions. I know we have about 10 minutes left and I'm going to again repeat that if your question hasn't been answered, they are being collected and our staff will go back through and try to get back to you on questions that weren't addressed or just to, and if you really haven't heard and you really have a burning question, you can always contact the branch and ask. So some questions, this is really hard because they all seem really individual, around leases, we had a number of questions around leases. So is funding available if you're renovating and you have a five-year lease? The ideal is 10 because again, we're looking for a project that's going to, you know, have a long-term benefit to the community. So we're looking for a long-term lease with that. If it's less than 10, then, you know, provide us the documentation for what you have and we'll assess it like we will every other piece of your application. Okay, and so renovations, how are they, can you just review how renovations are treated as opposed to acquisitions? Okay, so renovation is part of the facilities category. So that's the first of the three project eligibility categories that I mentioned. So if you deliver your programming and, you know, whatever your space is, now let's say, we keep talking about daycare, so let's continue on with daycare. So you need to make renovations to your daycare facility to keep it up to par. So that's potentially eligible for capital project funding for us. So you would just, as part of your project budget and part of your submission, you'd need to provide us with, you know, a listing of what it is you need to do to renovate that facility and what your request is from us in terms of the contribution you'd like us to make towards that. If it's not your facility, say another organization owns it and you lease it, but that other organization perhaps has limited membership or maybe, you know, the owning organization wouldn't be an eligible organization, but your organization is. Does the fact that that building owner not qualified, is that going to affect the success of your grant application? So we're going into some very specific situations here. We don't know if there's a lease. We don't know if there is a lease, how long the lease is for, et cetera, et cetera. So, you know, this would be a very difficult question to answer on a call like this. Okay. Because the criteria are so many that we haven't been able to even look at. Right. Okay. So follow up with the branch if that was, there was a couple of people who had similar questions to that. Some people ask questions around software or computer hardware or technology lab or things like that. Where does that sit with this program? Those would be considered acquisitions. So those are potentially fundable. Okay. Is funding all or nothing? So is it that if you've applied for 50,000, you might receive 40,000 or is it going to be a yes-no decision? Are you going to get the entire amount you asked for or none? Is that the question? Yeah. Is it all or nothing? When you're looking at allocating the funding, will you be offering lesser amounts than what people applied for or will you just say yes or no on their whole amount? Well, like David said, there's a series of assessment criteria that are applied to it, right? So one of them is financial needs. So your project budget, the financial information you provide needs to clearly identify what your financial situation is and then the decision is made based on that. But it really is a yes or no situation. So any organization that is approved for a capital grant is going to get the amount that they requested in that capital grant and that's to make sure that that project does get completed. And that's where all the other portions of the application come into play, the budget, the risk matrix, the project timelines, all that comes together, including the funding amount. Okay, thank you. That's a very important thing to know. Okay, we've got about five minutes and I'm just going to scan through a number of more questions have come in and a lot of them are very specific to a person who either has left the webinar or things. Someone asked, can a new nonprofit apply? So does it, does it matter how long you've been an organization for? Yeah, no, new organizations can apply as long as you meet the eligibility criteria, as mentioned before, and it's again in the sector guide if you go to our website. But a new nonprofit would be eligible. But again, if you've never received funding from us, please contact the branch so we can get you registered into our system. Okay. Great, I'm trying to get, this is like, do, do, do, Jeopardy! What are the questions that are gonna get into the last bit here? Is there a benefit for two non-profits or two organizations to partner on projects? Does that affect the ranking? It doesn't impact the ranking, but if that's a method by which they can accumulate the funds, partnerships are allowed. However, there will always have to be a lead partner and that lead partner will be the one that does all the communications with the branch and it's all the paperwork and so forth. Okay, so each organization, if it's one project, one organization should apply, not each organization who's a partner apply for part of it. Correct. And the lead partner would describe the other partners in the application so that the branch understands who is involved and what the contributions are. Okay, thank you. With four minutes left, I guess I'm just gonna turn it back to you to see if you have any more comments. Most of the other questions that have come in are very specific. Can I do this project? Can I do this project? Can I do this project? Yeah, so those types of questions, like so I've left up the contact us slide there on the screen. So if you do have very specific questions about your project in terms of whether it's eligible or whether this would be something you should wanna throw your hat in the rink. First step is to go to the website there, check through the sector guide clearly, the project sector guide clearly. So we walk you through it all at a very high level and you're gonna get more detail obviously if you go to the website and look through that sector guide. So I would start there. And if that doesn't answer your questions by all means, like reach out to us either by email or by phone. And we're happy to take your inquiry and try to help you out as fast as we can. You know, we're hoping to get great applications. We got great applications last year and we wanna continue that run and we wanna make sure that projects that do get funded are gonna have great benefit to the communities and whatnot. So we wanna position groups to be successful with that process. So yeah, we're here to help how we can. And if you do have any other questions for us, you can reach out to us at any of those methods and we're happy to help out. So yeah, I guess that's about it, Susan, it's been great. So if there are any other questions, please feel free to fire those our way. And I'm not sure what the process is in terms of getting a recording of this, but we will be posting it to our website. So you're welcome to go back to that at your leisure and share it with friends, family, whoever who never had a chance to tune in today. And yeah, I guess that's about it for us. Just I'll mention the guideline is a downloadable PDF. You can share it amongst your friends. Yeah. Thank you, and that does- So we look forward to the sector opening. Today is May 23rd. So just a little over a week from now, the flood gates will open and we're looking forward to seeing some applications from groups in the community at that point. So thanks very much, Susan, for hosting us today. It's been great. Well, thanks you guys. It's been fun working with you. Okay. All right, we'll close things off now. Everything is going to close. So thanks to everyone for attending. And like we said, the webinar recording will be posted soon and we'll try to get some of those questions answered. If your question hasn't been answered, feel free to contact Branch. So thank you very much to the Community Gaming Grants Branch for the webinar. Take care, everyone. Great. Thanks, everyone. Thank you.