 We can breeze through it. All right, we're going to call the slip forward meeting to order. And just so folks know, we have a very full agenda. So if I cut you off because you're repeating something somebody else said, or we move on through the agenda, that and I may help us like to catch. So we're going to be pushing this one. Let's see. Alaska's Kotlin. But King's Day, I'm going to run. And if anybody wants to know. So first up is a public comment. This is comment on anything that's not currently on the agenda. Hi. Good evening. My name is Eric Sakai. I'm a resident of Randolph and also a member of a group of folks that is working on expanding childcare, excuse me, childcare opportunities in the Randolph area. Folks who are part of the RFP process as well as the Randolph school system. We would like to present a proposal to the select board for review and a decision at next month's meeting. The proposal regards the use of the senior eye setter as a daycare center. And we'll of course discuss that at the next meeting. I have the full proposal with attachments as well as 10 copies of the proposal itself. And we were wondering if there was a preferred way to get electronic copies of the full document with the appendices and so forth to the board. PDF via email or is there some other preferred method to post it online? If you send it to Shannon, she can distribute it to us. Okay, great. And shall I leave the proposal? Thank you. Before we get into approving the agenda, we do have a special item tonight that's not on the agenda. And that is recognizing Wendy Tucker for 33 years of service with the town. She has decided, maybe she ought to retire. We tried to talk her out of it, but she didn't go with it. You sure, Wendy? Really sure. Right under new business. We can do it now. I didn't see it, so we're going now. I'm going to have to sit through all of it. I mean, it dares you well, Wendy. I'm sure. I can see if I can read. We can write up here with me if you want. So we have a resolution here that says, whereas Wendy Tucker served as a member of the finance department for 33 years all in the same department, well, kind of. During which she assisted with payroll, human resources, accounts payable, and water and wastewater billing. Whereas Wendy ensured that all town employees were attended to regarding compensation and benefits through her perseverance, consistency, intelligence, and professionalism. Whereas Wendy worked diligently to apply her expertise to maintain the town's financial obligations through regular communication with town staff and select board members. Whereas Wendy worked attentively to secure the town's financial requirements to the water and wastewater department. Now for, now therefore, Miranda's select board publicly recognizes Wendy for her exemplary commitment and extended public service to the town of Randolph. Yeah. Well, she's got it. She's got it. Those finance people keep you in mind. Great. So, now on to approval of the agenda. Let's see. Let me ask the board to make one change to the agenda. It was an assembly permit that was submitted recently. And the assembly permit is for the Fourth of July fireworks from the Randolph Village Fire Department. If the board weren't so inclined, we can add it to item F of Under New Business. Motion to approve agenda with the modification of the fireworks permit. Second. All those in favor? Aye. With that change, I'm going to distribute copies of the permit. Now we have a present calendar which has meeting minutes from May 9th. Warrants. Which one are we talking about? Consent calendar. Consent calendar? It all goes as one. It's the meeting minutes, the warrants, the cemetery flats, and the unlicensed dollars. The regular meeting minutes. Because we have liquor. It's all the meeting minutes. All of them together. You know, we... So the... What's included in your packet to come on, make or just for the select board, and the next board of liquor control, you would have the meeting minutes for the previous liquor control meeting. So this would just be... Oh, yeah. So we don't do those. These are just approving the meeting minutes from the previous select board. It's the regular. I have one... There are... It's in age six, right in the middle where it talks about tax stabilization for LED. It says 0% municipal taxes for five years, followed by a year of escalation and 20% and 100% year 10 to be year five. Year 10. The first five years are zero. Then 20, 40, 60, 80, 100. Then the first part as well. It says municipal taxes for five years. There's no municipal tax for five years. Then they pay 20% of their municipal tax in year six, 40 in year seven, 60, 80, 100 in year 10. Okay. I see what you're saying. Assemble other freedom. Yes. Second. All those in favor? If we may ask the board, I believe our clerk advised us to request that the select board approve accepting the resolution into the official record. So we would need a motion just to confirm that the resolution is accepted by the select board. That's the resolution. I just read. Second. All those in favor? You missed it. It was nice. It was beautiful. Little Shakespeare with extra flowers. Can we get to move on to B? Yes. How you were acting. Very great. So B is reorganization of offices. This is the general clerk. In our previous conversations with the department of taxes and other state representatives we suggested that the town is at a point where it's big enough so that the select board could start considering making offices that were previously left for general office to be converted to higher and appointed positions that would fall under the structure of the town manager and also the select board hierarchy. These items were put on the agenda so that the select board, if it chooses, could have the conversation. The pros and cons, we would advise staff on how it would prefer for staff to continue if at all. And then also to obtain information initially from our existing listers, our treasurer clerk and if so client, if it chose to move forward we could say for now a loose structure for how to engage the community to educate them on a potential transition. We've invited our two listers and our staff to look at this the same as we have other changes in the group to look at it or take the recommendation of those that are currently in it. I don't know what the best way is maybe you guys have some. I'd recommend maybe a group because... Well, especially the listers, we have a hard time getting people to freeze their hand for it. I'm thinking that, you know, it's not promoted enough or something like that. But, you know, it needs to be if you're going to promote it you need to pay somebody enough to do it. You're not going to get somebody to do it because there's a lot to it. For the $13.50 an hour or $14.50 an hour. It's changed a lot from the time that the state originally came up with this concept of a lister's office to where it is today. And this town is big and there's a lot of pieces going on here and you can't get somebody to jump low off the street to come in and figure out what's happening here and there's just so much to it. Dennis has been with us a couple of three weeks now and he's kind of amazed what's going on in here. He thought he had an idea but really he doesn't. I mean... I'm going to work it out. It's a pretty busy place. And that's coming from the two folks with the real estate background. And Pat knows exactly because he used to do it all by himself. So I really think it needs maybe a group to look at that to see. I talked to Chris nearly yesterday. He came in and spent a few hours with me in the office. He's posed to get rid of the lister's department. But he thinks it's wise to hire an assessor for to somehow figure out how many hours a year you would need him or weeks you would need him. But then you need to pay somebody that's going to enter all that data. But also he needs to know what they're entering in and why they're entering it. They need some training. It's... So setting up the group. What would you see the make up of that be? Who might be the people that would be part of the group, I think. What are the skills? We need somebody who's in data entry. We need somebody that knows real estate. If we were to put a group together to evaluate the different ways to do those work tasks, what would you see that group make up be? So the group's going to get together and look at we can continue with this current format. We could hire a full-time position in the town. We could contract it out. We could sit down and look at all those options and make a recommendation back to the select board of what the best way is to move forward. What do we probably put a member on it? The stairs. The stairs? Yeah, I think so. I was going to say somebody from the state because I know that in a conversation we had with Mr. Farnham, the district advisor to chime in on it. I mean, it is going to be an issue. Come march. I'll run again. Most sure Dennis is going to be around. And we can't find anybody to do it anyway. So it's going to be an issue. Come march. We need to figure out what we want to do and get somebody trained to do it. There's always free training. And if you're going to eliminate the office of Lister, you're going to have to vote on that and tell me. So we really have two issues. What do we do in the interim to keep people in this position between now and March? And what do we decide to do going forward at that point? I think we have a march covered. Do we? But you want an overlap there too. That would be nice. A transfer of knowledge to some extent. I feel the town is big enough and the town is going to grow. There's more things coming and there's a lot of changes. There's there's just some things that I can't do. Somebody's going to need to come in and assess or whatever. But then if you get, you start getting fee-affected appraisers in here talking some money. I don't know how many hours you would actually need an assessor. If you can train people to do the majority of the work here, they just go out and inspect and give you whatever you need to punch in to let the program figure it out. Because we pull in the person who's got to know how that works. And we pull in the person from the state level. They can give us models other towns are using. Right. We can then evaluate what would that look like and ran off and would that give us what we need? Is that a better way to do it? Those type of things. The towns that they go in and do, they're smaller. They don't have 25, 3,000 parcels. They have 7,800 so they can go in there and do it in two weeks that time. We're over here over there. That was quite enough to crack. Yeah. That's what I could do if the board would like is I could start making contact with, continue to work with our Lister's office. Make contact with our state representatives inform them of the conversation that we started and potentially start a framework for a group and then I could report back to the board with either a roster of individuals that have committed to serving or a framework of folks that are interested in helping us find people to fill these positions. Given the timeline, if we cut that in between the meetings to try to move that group into action before we, hopes that maybe we can come up with that in a minute and get some level over that. Yeah, before we move on I just want to say that I'm certainly open to the idea of having Lister's be not elected positions but I also I really appreciate having an independent Lister's office in a lot of ways. There might be really good reasons for moving away from that but recently I had a citizen come up to me and talk to me about things which were relevant to the Lister's office and sort of implying that there might be some politics or select board interference with how certain rates were set and I said, you know what Lister's office is independent we have no jurisdiction over their day to day operations and it was really nice to be able to be able to say that, to say, you know what it's separate so if you're having a problem with the Lister's you're going to go talk to them it's not the select board's domain and if we can keep that I think that has a lot of value if there are really good reasons to move away from that then they might be worth you know, it might be enough that we give up being able to take that stance but I think we just need to think it through pretty carefully. I understand that, you know, like you said like you guys have control and actually you have no control over the Lister's department and I like it that way and I think it's a great idea I mean I think it's great until you don't have anybody there to do all the work that has to happen in that office right, but still, you know it kind of overcaps 22 I don't know it's what that rule has to do with we need to look through like what the reasons are that are making it hard to fill those roles and we can fill those roles and we can volunteer to be the select board member in that group it sounds like you get it pretty wrapped up there what is your what would you say your weekly commitment is to this effort I mean, how many hours are you putting in? right now, I'm putting in 36 but that's what I contracted for it was some kind of deal that we made for now there's three positions in there and until Dennis stepped forward there was only one person for quite a while this year there's plenty to do three positions each at the 36 hours they're not budgeted at 36 because they weren't using them that's not to say we couldn't use more hours than what are being used in there there's no staff so we'll work on what the group might look like and what they might tackle and include you guys on Robin and then when we get it nailed down we'll pull the group together and start digging into it sounds good to me thank you Joyce, yes same challenge in the town's third treasurer's office well that's because I'm going to call it quits and it's going to turn wood don't throw me to the desk what was that don't throw me to the desk I'm going to do it we have the same thing going on there the complexity of the position just continues to grow we have to remember that it's actually two positions it is two separately elected positions one is the first one is the first but the way that the position has been handled in Randolph the duties kind of all meld together and I really have a hard time trying to visualize separation of duties and how do you come up with a salary for two separate positions with the clerk piece it clearly is a full time plus job and especially during the elections because the clerk piece you're talking about recording overlay records those documents are coming in all of the time depending on the season there are more documents as opposed to other times if it's a good year for sales then there will be a lot of documents for it then you have to go to registration as the clerk responsible for registration working with the board of civil authority for purging the checklist for running elections that's a big piece then you also have licensing dogs and then you follow up on licensing the dogs and then you've got issuing of file records and issuing of marriage licenses so there's a lot of different components to the clerk's piece and then that clearly is a full time job and then some the treasure piece is collecting money well that comes in whenever the study flow of cash is during taxes obviously so two times a year it's really busy every day it's very busy with tax collection outside of those two months collection of payments is more sporadic mainly the payments coming in are going to be a little border sword your processing payments for the recreation programs fees that are coming in zone and what not and then of course the fees that are collected from the clerk's side of it the reporting fees the fraud license fees the marriage license fees the certified copies so I really do have a hard time visualizing separating the two because a lot of what you do as a clerk you're collecting fees for those services but it's a treasurer's piece to process money um so part of me says that um I'm okay with the idea of the treasure piece being reported as opposed to being in an elected position because we have the town manager form of government I'm not doing the town finance department as the town you know but I am involved in different aspects of providing information through the finance department I'm also responsible for managing the town's funds um and investing those funds however it's recommended that they be invested the clerk piece I really feel needs to stay independent and stay as an elected position and if if you keep that piece and you have the other part being an appointed position you potentially instead of having one individual being a clerk treasurer who then appoints whomever as an assistant to potentially having one person who's clerk one person who's a treasurer each of whom appoints your assistant so then you end up instead of having one person who has three so the bottom line is it will be up to the voters if you decide to change it the voters will have to vote to change it from being an elected position to an appointed position and that would have to be done in March for it to take effect in 2021 which is when my term when you look at the challenges that your position faces the workload is that something of if the election were held today it was March and the new person was elected and you left the day after town meeting they did somebody new off the street just roll in there and take and go with it with some guidance from somebody else sure I did yeah I was appointed to the position I had no experience in municipal government I didn't really know how municipal government work I just know that knew that what the town they put out in the ad for the positions because there was two positions they said why were you looking for somebody who can do this list of things and I said yep I can do that I can do that and the select board at that time chose to go with me and you know and since then I've been re-elected multiple times and you know and it's always unopposed nobody ever runs if word gets out there's people that are interested in it are we going to have a I don't know if you would get a lot of people who would be interested it would take a certain type of person and it would take somebody who is committed to serving the town because it is a service to the town and also yeah and willing to commit whatever time and energy it takes to do the job because a lot of times the job is more than 40 hours per week and he could tell you how many hours I could put in extra since I didn't work it it's now over 5000 hours over 40 hours a week obviously I'm a numbers person so I keep track so one of the conversations that I've had with Joyce specifically about her role is the continuity with the town the successes that we've had in mainstreaming whether Joyce has had in mainstreaming the operation and ensuring that it works well and the challenges that come with hoping that an election will fill the position with someone who's qualified someone who will build on the successes that Joyce has had over the last 19 years and with our projected growth our projected improvement it's a little unnerving to move forward in a system where we've had someone who's done such good work over the course of that point 20-21 years and then roll the dice on potentially filling the seat with someone who decides they want to run as well and decide they don't want to run after three years and then cycle over and over and over again it's a very key position that we haven't had to worry about because of that choice in there but the thing is, Randolph has historically who's ever been in the clerk position or clerk transfer position has held the position for long periods of time and it's generally in the 20-year range that each one of them has done it which means the voters better get it right right someone's got to run well the idea that Joyce was appointed and so were there other people interested in that position when you were appointed? there were I don't remember how many there were but there were there wasn't just you there were quite a number of applicants and unfortunately the way that that process worked the last time the information about me being appointed got leaked out early and one of the candidates happened to be the assistant clerk at the time so then it was so there was some bad luck bad luck that's right actually it wasn't too bad you know we were able to smooth it over but it was an awkward position but if you were to not completely fulfill your term and we could appoint someone before you were done are you asking me to leave? wow no just one day maybe just long enough maybe we'd have people to choose from who could then run as an incumbent and hold the position for 20 years I could do that January, January, January, 2021 to have it overlap for a few months and while that person learns from Joyce all the great ways to do things just create another assistant clerk treasurer position and bring somebody in somebody that was interested that way we could maybe have the best of both worlds whoever is in there but yet have it retained it would still be an independent office we'd just be appointing the person that took it for the first however long a period of time if the voters didn't like it and someone else wanted to do it then that's maybe free to do so I mean my idea was as we come into the budget season in the fall I was looking at proposing a budget that would have money in it to hire for me to hire another assistant full time that assistant with the intent of that assistant becoming the new clerk and then having training that person over at least a couple months so that they would get an idea of what the position was all about and also learning some of the different aspects for different parts of the job that's your way out of us she's thinking but I'll take a little planning to think about how much how much budget for salary and benefits for that particular individual I mean we'd have to kind of get whatever VLCT has done with their salary survey that they do annually to look at ranges of salary for people based on years of experience and whatnot to come up with an idea of how much to budget towards that I mean it would be ideal if my current assistant would be interested in taking over the full position that she's not she would be interested in just the clerk piece not the treasure piece so anyway I don't know if you want to put together another group to explore the different aspects different avenues we can explore for the treasure position there are other towns out there that have actually voted to make the treasure piece and the clerk is still an elected position we actually at the workshop today that Cliff and I went to a couple of people who towns have the treasure as an appointed position and the clerk is elected so you can probably contact them talk to them see what their experience is with it how they went about it to to separate the go about creating the positions that way and how they transitioned we did a committee like that who would you see on it yourself just like we remember maybe the cities and towns um yeah but you know from there obviously I'm there and I can pull the different town structures yeah anybody else if you think I do you have an adult that would be good is there anybody in the public that should be on these or something I really don't think the public knows what to help us on that probably is a good idea to invite at least a member of the public both for the list of things and for the clerk's treasure I think that's important because I think you know that was pretty much proven that the police situation had a lot of public input and you know I think that was pretty valuable and the public really doesn't understand what either one actually does behind the scenes because a lot of it is behind the scenes you don't really know the scope of the work that's done like the Herald so we can write articles about what these positions do sounds like a great idea just trying to help you out just once a month you probably isn't enough for you do you need stupid meetings to save on them yeah sure alright so we can do the same thing with all the scope and look at some names and some people and sort of like see what we get good we got some fun coming don't we thank you right after a last night I know there's probably be back in July alright thanks Joyce see what we get for that road infrastructure maintenance in your packets you have what's called an informational sheet road infrastructure repair wow what the team and I have been working on is putting together estimates for repairs paving roads throughout the town on the second page of your road repair informational sheet is a list of roads that was compiled by the highway department and these roads according to them are the roads that are in greatest need of attention so with some of the projects that have been started by my predecessor which included a complete road rework including water and sewer if we were to continue along that process it would make it very difficult to complete work on many of these roads so one of the strategies that we're working on is identifying the roads that have a need for water and sewer infrastructure repairs identifying the most economic way to be able to repair the road surface and going into a particular specific project with the understanding that any road surface work that is going to be done would essentially have a surface life of anywhere from 7 to 10 years which would allow us to perform an immediate repair would allow us to establish a plan for capturing enough tax revenue in our reserve funds to be able to address within 7 to 10 years some of the water and wastewater infrastructure that exists in some of these roads and it essentially buys us some time allows us to make our reserve funds more healthy allows us to also move forward with some of the surface repairs for some of these roads and get us away from what we've been doing recently which is some patchwork a lot of these potholes that end up popping out and so we're currently spending money on some of the gravel to fill the potholes it just ends up being a never-ending problem I share this with you now because some of the estimates that we have are very current and the estimates are for repaving roads the more recent estimates are typically about $37, $36 per square per linear foot actually I don't know if it's a square foot and some of the projected totals of road resurfacing with distances that some of these roads are are listed on the far right these are just general estimates I would still have to be with our highways who pretended to determine if we need for example, official road if all 1800 then your feet have to be paved or if it's just a section of it that's more pour soft than the others and have a more detailed plan going forward the merchants road so can that somehow be worked into let me do the side box and get rid of the yeah so merchant road is one of those projects where we have received grant funding for that's right one road that we left off of this list that was included initially was wind over road and that's because of the recent grant that we received from VTrans but yes, merchant road is one of those that we could immediately address at the grant it seems like adding another 8,000 to what the grant fund is if that's what you got to do to just pave the whole thing so that all you're right there makes sense there also we have a finance director here so we have been talking about some of the existing fund accounts or the funds within our accounts we're trying to make sure that the accounts are as healthy as they should be so Cliff has been doing a considerable amount of work to make sure that our baseline dollar amounts are actually what they are and not what they had been previously pulled together so as we have more firm ground in terms of the available reserves in our reserve accounts where we are financially what we can and cannot do project-wise we'll make sure to report that to the board Cliff and I have talked about reinstating a regular briefing from his office to the board so that the board is aware of where we are from nature so did you want to say something else? no that was it so you're basically saying we should hold off on any new wastewater improvement that we have enough life left in the system to not worry about that it's nothing urgent for another 7 to 10 years is that what not entirely true and I think the strategy that we're trying to do is trying to get the most mileage from whatever limited resources we have the infrastructure is old on many of these roads and the challenge is if we exhaust the little that we have on one road it's going to take us a considerable amount of time before we can raise money to address the others and so it would be one of those best educated guesses on what the water and wastewater infrastructure can handle in terms of age wise we do know that the roads are in need of help and many are in need more help than others we don't know exactly how old the infrastructure is until we get into the road so the hope is that when we get into the road we can pave it so that at the very least it increases the quality of life to our residents affecting their vehicles but the understanding that this infrastructure is going to need replacing we could maybe address one road when we replace the surface but the others would have to wait we're essentially we're doing our best educated guess we would scope the pipes and make sure that there aren't any leaks or cracks and if there aren't any we could see if we could hold off on 5-10 years to do those repairs so I guess I'm confused now so because here it says the wastewater infrastructure may be delayed repairs to wastewater and water infrastructure may be delayed for 7-10 years so that would include for instance the Maple Street project which we were very close to moving ahead on that you would say let's not deal with the infrastructure there just but hopefully it will be for the next 10 years or so and then as that surface repair becomes needing to be renewed then at that point we would look into the probably doing that sort of more infrastructure project with redoing the water and the storm runoff then come to the select board and say recommend a much deeper road repair so it's our staff's best sort of educated guess at this point that that project could be delayed 7-10 years we haven't the sewer pipes are going to be evaluated later this summer water infrastructure itself we haven't looked at yet the challenge is that we don't have a firm grasp on exactly now that we've had Cliff really going through the finances we want to make sure that before we recommend something to the board that we have the money available to do the work that's not to say that if there are delays on having sufficient funding for water or sewer or storm water that we don't delay at the very least the road resurfacing which which is really what some of the residents look at they see the road and it looks sure sure so right now this is sort of a possibility is what you're proposing this isn't actually a proposal it's like we'd like to take some more time to look into the actual infrastructure that we have and give it a good assessment to see if we can delay some of these things for this amount of time and then we would like to recommend that we do so so that we can get paving projects completed which are sorely needed in a lot of cases and build up the money that we need would then need to do it so that we could have in the short term some better conditions on the roads and without affecting in a negative way the water and wastewater interesting that you pick because that's already been put off several times in my memory yeah it's been delayed for a number of different reasons but the more recent conversations we've had about it are dealing with making sure that we have sufficient funding for it but yes Maple Street is a project that has been delayed we are expecting to have more traffic data available to us later this month we're hoping to then be able to share that with us the next week I think it's a good idea that you look at the whole thing in terms of long term because I think that would give us an idea whether we really are appropriating enough money to ever keep up with what we have going on we may find we aren't we have to make choices or whatever we might so admit it if you know those are conversations that Cliff and I have dominated our conversations over the last few weeks Adolfo when we do the infrastructure projects the water and the wastewater and we're replacing water mains and sewer lines and stuff like that are those coming where are those funds coming from they're coming from the same place as paving funds those aren't part of the wastewater and water department budgets are set up in a similar way but the water and wastewater comes specifically from user fees or surpluses of accounts that end at the end of the year they then roll over to these specific funds because they are user based they're not like typical tax where we could just increase rates for the capital budget from year to year so putting off a sewer replacement did it pay for paving in some other part of town? no two separate areas funding is coming from that's the impression I got reading this yeah for water and sewer it really would only affect the water and sewer districts funds for those projects come from the water and sewer reserve accounts only there are ways for the water and sewer department to increase rates going into the reserve money going into the reserve accounts but Larry to what you mentioned earlier this is exactly more of a heads up it's not that we're proposing that we're going to delay water and sewer on maple we're sure that we're going to delay water and sewer on Highland or Fairview this is more of a heads up this is where staff is kind of thinking of going at the moment so that we can make sure to pave roads we delay paving roads because we also have to have sufficient money for water sewer or storm water sidewalks things of that nature if we could move forward with a water and sewer replacement and the road that's something that we could recommend to the select board but if we can't go forward because there isn't enough on one road then we could recommend to the select board that one road not be a full reconstruction with new water and sewer it could be something with a ten year lifespan and then plan on recouping as much funds as possible so that's seven to ten years from now we could then do the full road reconstruction this is more of just to give you all just an idea of what it costs just to pave the road itself the length of roads that we are looking at replacing and the total cost we're going to have to come up with in the short term so if I understand at budget time last year as to what we were going to do and how much that's in the town report correct we do have the capital budget in the town report and was that the plan to do what was budgeted for each year? that was the idea but then we had to switch in finance director and now that we have a new finance director we're learning that things as pulled together by the previous finance director may not have been entirely accurate so it wasn't our intention it could be misconstrued that the town attended to mislead residents by putting a capital budget in the town report and now they're going to switch it up that's not the intention the idea that we're faced now with is we had a plan we had a full intention that was providing us with information and now that we've had a switch our existing finance director who has greater knowledge of certain practices and procedures is finding that we may not have been on as much solid ground as we thought we were before so that's what's causing the change so from our point of view there's something in the town report we can look at what the plan was and then you're asking don't do anything that until you look at it and that's not to say that the initial proposal and the capital budget in the town report is going to change drastically it's more that there may be some alterations of things that happen because of our new reality and Cliff's now doing pot holes right you're now doing pot holes I understand I'm not physically out there going on doing a different type so we'll get more information about highway safety concerns I met with the highway department several several weeks ago to discuss their transition to springtime operations or at the really transition away from winter operations I also met with them to discuss a number of different things including the end of the negotiation process with the bargaining unit representative union and during that meeting the bargaining unit members gave me this list of roads so they ended up sharing different roads that they feel that they're issues with that they would like their highway supervisor and I to take a look at to identify or confirm or not confirm the issues that they feel exist I share these roads with you because of the process that we asked the select board to go through several months ago these are some of the roads that again were shared by highway department personnel I have not gone on these roads specifically but having googled several of the roads and do the aerial views I see what some of the concerns are that they're referring to my concern with this is that only two of them list what their concerns are all the other ones just say Denning Road there's no explanation to any of the other seven after number two yeah some of the roads that I didn't include the turnaround areas they did give them to me I just didn't include them for lack of space and then I figured I would just talk to each of you as we went along most of these are similar concerns where you have to cross into private property and turn right back around the majority of these roads are that this is just to give us a heads up again and more information is coming still waiting for Sarah she's not making it I thought that she spoke with somebody regarding that she can't make it she has to she's working with the I think next up is the public hearing on the dog incident so back on Friday, May 31 I got a call from Megan Salt from Crab Apple Ridge she was walking her son down to the bus stop with her dog Remi and German Shepherd and India Ditchburg's dog Griff ran out with her other dog and attacked the German Shepherd Remi I knew about some pictures she texted me so dog had to go to the vet obviously there's definitely, it sounded like some kind of tact behavior with the dogs when there's an attack on Amy's two dogs living together so that was an issue the back and forth talked to Megan learned that there were two other instances I also have a history with these dogs when they were living at Lear and Jenny's house for a time they were running loose going down to the parking lot people couldn't get near them they were going through garbage there it took a while to get a hold of Amy finally registered at that time when they were registered this year that was, I believe, a year ago or two years ago they got registered there then when they registered now I did get a hold of Amy is Amy here? No I got a hold of Amy she had left me a message that she had so she had gotten a grip as a pit bull and she had gotten him from a society as a puppy and she had left a message saying that she was trying to get a hold of them to determine you know whether, like what she should do about his aggression or give him back to them so I then texted her because it felt easier to get a hold of her and that was also after I received a bite report from, because apparently during this whole incident that happened she was trying to break up the attack her dog bit her and she had to go to Gifford so I texted her and she said she said I haven't heard back from CBHS yet but in talking with the vet and doing some research now where as a muzzle anytime he goes outside I'm using a different style leash that I can move around my arm and then hold on to I'm working with my dad on where and how to build and then close space outside for him and I'm trying to find a harness the vet also gave me a trainer of K9 and Rutland that specializes in aggressive dogs and I reached out to them to set up a consultation and they said they can definitely help based on the info I gave about him I let her know about that I believe there's going to be the select board hearing she said that Megan mentioned it but she didn't feel that it was necessary because she felt she was going through the steps needed to run the situation clearly from my knowledge there's been a history of just not really being responsible for the dogs I don't know if that's going to change I believe that now somebody else here who's had issues so the other dogs on the other side of her house belongs to Tony Skidmore and I did check in with him and he said that they had reported it when that had happened he's not here he's also a new boss so he felt like he wasn't in a good spot to come and talk about this which I totally respect so these are my neighbors who live directly across the street on our mountains but we don't feel safe in our neighborhood anymore it's like PTSD walking by this house every day I walk my dog twice a day and for the record I haven't issued any tickets or anything pending this meeting from my perspective what I can do is with the dog ordinance is I can issue tickets for the dogs running and what is the dogs being aggressive but I can't make a determination of what's going to the owner and issue the tickets it's pretty clear that they were doing that but the day that it happened was the dog on a leash her dog? no so it doesn't so they were walking around or was it just running loose? yes following the same pattern since this has happened we've had to turn around because not the pit bull the other dog was loose and I just can't I'm trapped on this I can't walk by so I mean it's on her property I don't know what the leash was very well we have an underground fence for our dog so obviously he's not on the leash in our yard so I don't feel like I can report her dog being off a leash in their yard the dogs can run free on their own property or on somebody else's with the commission the owner is responsible for making sure when your dog's ever loose on your own land that they're not going off property into the public right of way or somebody else's property so Crab Apple Ridge is a dead end street we live at the end I have to walk by your house to walk my dog the end of my letter that I sent to all of you I did look through all of the ordinances and I did say which ones are being violated which I mean it's an ordinance right to protect our community are we having an official public hearing or what are we doing here did we warn them? we did so did did Amy get like a certified letter that we are we notified her we did not notify her did you also notify her? why would you have conversations with her and notify her she indicated it was before we had a date she indicated that she she said when I mentioned the select board meeting or hearing she said Megan mentioned it but I haven't heard anything else in doing my research the things I'm already doing are the same things the select board would ask of me so I'm not sure if it's going to be necessary I don't know if she's actually she hasn't been notified then no it's not she's there's no fans I can tell you that I was hoping she would be here I was an error in our part but I just want to make sure whatever we do is correct Milo can issue some citation yes I can and for the record the reason I have it was pending a hearing and the situation of the vicious dog that has happened to me because the select board does have the right to have the dog put down I don't like to insult an injury to somebody who despite the other the fact that their dog is losing their dog to have tickets on top of that so I generally like to get an outcome of the decision by the select board and we should take it in the shortcomings on staff side what we could recommend to the board is that through Milo instruct Milo to issue the citation instruct Milo to ensure that the ordinances are now being followed as prescribed by law and if the issue then continues and we could again right now the only thing she has to do is have it unleashed when it goes off of property I don't think that's enough I think we need to just take a step back schedule the hearing go through the hearing steps because at a minimum we should be I would feel better being more severe than we were with the poor guy whose husky was getting fed stuffed animals because we really he has to keep it inside must have it in a pen that can only be controlled by him not the neighbor in some steps like that in this in my opinion ought to be stricter than that I would say if we take a step back we for you guys can have a hearing we could schedule another hearing that's a good idea sorry can we have it scheduled ASAP I literally can't walk my dog sure also we're talking about a dog that saw the damage and then to another large dog on our roads your son is six years old so both attacks on our road there was a baby and my six year old son present and time hearing I wouldn't want to say anything seven days I'm coming in signing the deal with this we could hear travel once and through Friday next week we don't have to be there but I think it's true there's a lot of screaming for a very long time and screaming for help they waived their right for some of the hearing if you wanted to do it as short as possible you can do it in seven days or something like that and in child pride I was terrified because that would not happen to a boy I think it was a scary situation for him I'm on travel Wednesday through Friday so it's very Monday after or something I was one of the attacks that he did 24 years ago so I'm going to be gone when you get the 24th and you're gone starting tomorrow I think it would be important you can share a look before do you hear the recapture? do we get the 24th? can you go with Tuesday the 18th? do the 18th it's very easy to install an electric fence we have one from our cry dogs and it rework I can just say that an electric fence will not hold that dog in if there's a dog on the road so does the 18th work? it doesn't work for me it's okay can we get at least three of us there Brian do we have a fire? there's a fire association meeting 7-8-30 is that on the 18th? that's what we do before the 7 o'clock so the 5-30 should be out of that how many days notice do you think? we've already given the notice they've waived the right to the 7th day as soon as we can it's a Monday or a Tuesday Tuesday I can come to that okay is that working to my level? yeah we can send a written statement from the veterinarian I can have her actually type up a statement this is a the tech that was there when Remy was brought in and I received the call from Megan because I lay down the road from her offspring and I can say that Remy did have some substantial damage under the skin so he stayed for the whole day with us under hospitalization we sent her home there he is there he is but he he was a hurt he was in superwall at first he was definitely very nervous the other two dogs we see as clients too on a regular basis we have to clear the lobby because we are listed as animal impressive under our file so they two need teeth at 5.30 and notice to Remy thank you assembly permit for the 4th of July parade and festival and the fireworks Shannon has been working with the River Valley Chamber of Commerce in coordinating the parade she has also been working with the several national guard troops at different states to see if we can coordinate another flyover that is proving to be more difficult than last year there are some planes anymore yeah it's interesting that these for me are going to be deploying the route has not changed from last year the permit itself does not yet have all of the signatures we are missing but they have but they have has been engaged with the Chamber of Commerce in working with them the current plan is to the current plan is to have work with the parade organizers to both start and close the parade as well as the section of main street similar to last year to allow traffic to flow up until last minute when the parade is starting to reach actually did sign on oh ok we have all the signatures for the parade the parade and festival motion to approve second the from what I understand conversations with Chief Hilda Brand the format has not changed much from last year which I believe is the same from the year it's always the same the fries are good they're very good if they're any so many potatoes don't peel them don't peel them that's right questions on the fireworks so moved all those in favor high post and village water system update this is just a very quick update on where we are with the agency of natural resources we have yet to reach the appeal deadline or the agency of natural resources to appeal the environmental courts ruling we don't believe that they will appeal but there's still a possibility that they may appeal until June 17 which is Monday if there is no appeal then the plan is to schedule a meeting immediately after the date of appeal so we can start working with our partners in the state to make sure that we're all in compliance with the ruling of the court to make sure that we're moving forward with addressing any other structural deficiencies that ANR has identified good working relationships that's where we are we just had a question actually that I get asked there's a while ago that businesses in the town were instructed to put up some sort of signage indicating that the water system had those still required to be up or can those come down? for now because they are still within their right to appeal we don't want to do anything to antagonize them at some point those are all going to come down so we are required to send manganese notices with water bills until we have a new permit to operate we don't want to we don't want to change our current procedures there's a small project up by the interchange this project has made its way through the water wastewater committee and is seeking a water allocation that requires now select for approval is the word disconnect correct here on the background? it is incorrect it should be connect but I believe it's I don't know exactly what paragraph it is great under background last sentence it actually should be connect we received a version from our engineer who was on vacation we couldn't get the word document version yes it is to connect say that again I missed I heard it but I missed it the project is seeking select for approval now to connect to the water system the sewer system it was disconnect instead of connect thank you we've got the access fee then we can avoid a disconnect I move that we approve the connection of projects of the wastewater system second which one are we talking about? farm developing? all those in favor? aye opposed? abstained very abstained the next item is a request from gifford medical center to disconnect two properties on maple street their plan is to raise the properties for parking yeah I believe I thought it was green space at this moment I'm entirely sure but I do know that they're looking to eliminate the properties which two is it? two and four maple street on the left on the north side of maple at the end of the street apparently they're empty right now the big structure not the one on the corner not the next one one on the corner faces main street two smaller ones two smaller parcels make a motion to approve the disconnect two and four maple street all those in favor? aye public hearing dates for your revised town plan there are date requirements I believe the first hearing has to be scheduled no sooner than 30 days and no later than 120 days which leaves according to our town engineer and zoning officer a date range of July 14th through October 12th the sooner we were able to schedule the hearings the sooner we can place the updated town plan scheduled for the regional planning commission so that they then can review and hopefully regionally approve the town plan so we're looking at the week of July 15th as being the early day that week that works better are we going to select board meetings on the 12th? yeah the previous week we can change that to the following week that's a good idea I'd like to do that except the hearing and select board meeting on July 18th mhm same 530 same time we'll do that we'll do that we'll change the select board too okay so we're going to make it on July 18th you said motion for that okay so I've moved to set the public hearing dating for July 18th along with the select board meeting for that month those in favor all right post state we need a second date though a second date a little option all right so the original one is on July 18th how many days do we need between it there's no on the 19th I'm sorry I can't make it to July 18th I haven't finished typing yet so get to a second date but I just lost the first one so I don't think we can give hearing productive seemed too simple I was going too smooth the 16th the 16th sure I'll make a motion to change that to July 16th oh we have we have the chairs meeting scheduled for that day for the which date the 16th 16th at what time 630 and the planning commission also meets that evening oh no the DRB mhm what's the 15th there's a recommending meeting the 15th but I can list that for a step forward meeting I can't make the 15th you can't make the 15th that's okay Friday no events no events Friday Friday Friday night Friday morning I can do Friday morning I can do I can do that there's no there's no time there's no time we can do whatever I'll just remember what it's like meeting with it we could just schedule the public hearing separate at this point we don't have to it's a good try we could do that what about the following week we're just doing the town plan meeting we don't have to have everybody there like what we would do for the set board meeting we're going to separate them and still do the set board meeting on the 11th and we can do those then we can stick with the 18th for the town plan meeting what I can do if it's easier for the board if there's one day that works for the majority we have cameras in town hall we can record it we can provide a copy we can make it and then I can also brief them on any questions or comments that were made there's a second hearing there's also a second hearing so if the 18th worked Larry if it didn't work I could videotape it for you you could have a copy of it and then also we could have a conversation about it after one week that's fine I don't want to keep it from happening so we're keeping this finished taping the 18th for the first meeting and we'll do two weeks later on this first we can submit written things yeah I think we need to move it along because we can go to the 8th which is our select board meeting we can try to have on the second hearing of the select board meeting first works for me do you want to do it on the first or do you want to wait a week and do it on the select board date I'll eat the works for me was that a motion I mean if we were as we're sort of thinking this through I am slightly concerned that we could end up with a six or seven hour like we could end up with an extremely long meeting if the public comes out and we have a big agenda maybe it's wise to keep it for the second hearing do we crazy I have no idea what was the question let's just get a little input from Sunny Sunny's the new chair of the plan there will be a crazy public meeting on the town plan the second one with the select board holds you can have the second meeting any time after the 30 days you can have as many meetings as you want the requirement for final approval changes made you have to make those changes final approval after the 30 days if we do the 18th for the first public hearing then it would only be 14 days if we held the hearing on the first so it wouldn't be our final hearing if we made any changes so we would want to go to the 8th I guess if you have a hearing after the first 30 days and you have no comment from the public or any recommendations for changes then I imagine you can approve the plan right there but if we have changes we have to wait 15 days for the final approval if you have changes those changes have to be made 15 days prior to the final approval so it's done the first doesn't work for that I'm going to butcher the floodplain so I'm just saying that okay so just as a comment about this I think that this version of the town plan just so you folks know what's happened is we decided not to include an enhanced energy piece so that shouldn't be any controversy surrounding the current energy plan which two rivers thought was okay and the other changes that were made were things like addressing elder housing and some of those things and they were very small minor changes to I wouldn't expect a lot of changes here I think that most everybody who walked out of the meetings I think Sonny was in a lot of them here once we pointed him my feeling is that the biggest controversy was surrounding the enhanced energy piece which we decided we didn't have to include and two rivers said they were fine with that so we're not expecting any problems with that piece of it and there is a group that's currently working as a subcommittee group like we did with the police department to look at enhanced energy pieces that can be added later okay in that light I brought my concerns about it being on the same day it's just like yeah half an hour except Trini wants to chop all the blood things up so yes it's terrible I agree however so the 8th so the 18th and the 8th August 8th with the select board remaining July 11th yes any motion for that now? you've got a great plan though alright so the motion is that we keep our regular select board meeting of July 11th we have the public hearing for the town plan the first one on July 18th we have the public hearing with the August 8th second what was in favor? aye post stage 5-30 morning I'm 30p I'm an 8k it's a light out I'm sure it included that but yes so next up is review of fire operations sorry excuse me it's my allergy season I'm not sick whatever including your packets are two items one is an existing inventory of fire apparatus for vehicles for all three fire stations also an email message that I received from Chief Hale from the East Randolph Fire Department and in his email he discusses a number of different points that have been shared with Chief Hildenbrand as well as Chief Angel about potential recommendations if the select board were to choose to take the route of performing a study of the fire stations and their existing equipment the sheet that includes existing vehicles for all three stations also includes a list of three vehicles that may be proposed for purchase within the next several years and estimated cost ranges so the informational sheet that got emailed out you didn't submit as a part of the package this was in one of the emails we got this week maybe we didn't make a copy of that okay the information sheet that was in your email items that is not in your packet is a sheet that provides more insight into what's called the fire scope study that was commissioned by the town and performed in 1999 and those items covered a variety of topics including description of the town geography a look at of the three different independent stations how they operate, how they hire personnel the vehicles that they had at that time in the late 90s and provided a handful of recommendations that they would like at that point would like to have seen the three stations implement yeah so I think the fourth bullet on here standardized fire vehicles actually incorrect because if you read the report it says many communities do this but in this case they don't recommend it because the purchase time is so far in between etc etc so I think that fourth bullet is incorrect and then the other note I think is on the transition to one chief system while it was in there they put a lot more description about not to do it immediately it's an overtime kind of thing that was there and I think the last thing that was probably could have been in here is that there was no standard by which these guys could do any judgment back then they just made it up as they went apparently you know they were very clear and I know there's an FPA standard 1720 which I took a quick look at today you know it basically says there's still no standard except here's a standard that they just turn over to the insurance company and say it's a risk analysis at that point nothing more doesn't talk about how many trucks or even that standard so just says you should have a policy but we're not going to tell you how to build that policy the next study from 20 years ago was really it wasn't an in-depth from my perception you feel differently but to me it didn't seem like it was an in-depth book it was more of a general it was an inventory capture just what's being done it didn't ask specific questions of why should we have this should we have this what are the benefits what are our neighbors doing so I don't know we've not researched we've not gotten to the point of researching how much that fire scope study costs the town so I don't know how much it costs but I have also not researched how much a new study would cost but I can imagine that it would be costly just given the questions that I feel this the board and the potential hearings could raise so some of this will later rest the question of that we heard some from the insurance company and whatnot of does Randolph need three fire departments how should they be structured how should they work with each other what types of equipment should we have and how should they respond and that whole thing that comes up in a whole different way with questioning on a routine basis so after the village fire station burnt FEMA for example grant funding to help replace one of the trucks and some of the equipment and we get denied right off the back because they said the town had too much fire equipment we could just move around equipment we already had and in the following year I think it was when we went they said don't even put the effort into the application and we had already gone through I don't know if I was involved in it at the time we'd already gone through the whole writing of the application the second time even when they said not to so we get it from different areas so my understanding of what we want to do here is just look at it and lay the issue to rest so we don't have to keep addressing this over and over again of is the system we've got now the right system out of the needs of Randolph as we continue to and we've changed right so there's got a lot more structures out there bigger structures the village has changed we've got different things here East Randolph is a little slower we're catching up on the change but you know so I think that's kind of the nut that we need to crack and what does it look like if we had to wipe this light clean what would fire service look like I don't know what the answer is I don't know if anybody else has the answer but and I think the best way we can do this is to form a group that actually looks at it similar to the way we did when we looked at the police services in the village some folks from all different parts of town some that have fire expertise some that don't and say it's an opportunity I think for the same thing we were just talking about with the clerk and listers I think that the public needs to be educated and we heard that some at town meetings when folks weren't understanding why the Randolph Center station should be exempt from property taxes I think it's an opportunity to do two things at once look at what it is we've got is what we got what we want and also use it as an opportunity to invite the Herald to all the meetings so we can educate the public on what it is what we do what the function is My only concern with doing it full public and not being careful about how the members are selected for this committee is that unlike the police department where it's just statistics right looking at what kind of coverage based on number of calls kind of thing there's a lot of science behind all these things right it's not just hey I need 20 people to cover this whole area and that's where it gets a little bit different I think so you gotta make sure that whoever's on the committee or whoever's doing this study I should say can go back and really do all the things that takes the math, the science etc to get there Some of the stuff that I've done you have a steering committee for lack of a better term for people with a variety of skills and if it's beyond their skillset then they write a scope of what they need to have a consultant to help with and then that would come I guess up to the slide board to say we're willing to spend the X number of dollars to have this piece looked at but somewhere you've got to have a group other than that it's able to dissect what comes in that data coming in to say this makes sense if you missed it you've got to look at this even what happened with the other studies you bring somebody in from out of town they don't understand the topography Randolph Village would have a bear of a time responding to a fire on the top of the Chelsea mountain road as quick as the East Randolph folks could those are the specifics that that committee has to be able to feed to whoever's looking at this to say let's go for a ride or I've got this business over here that has this type of chemical they use in it and so we need to make sure that our equipment has X, Y and Z for apparatus on it and that's exactly my point and that local group has to be able to steer them to those answers and the other part of this is you don't have another entity out there that's going to provide the services whereas before we had some options with police you don't have that option here you have to look at what you have within the system and figure out is this the best this is the best thing and what do we need are we missing the boat are we completely missing some organization in the type of chemical that you need to fight a fire I could suggest to the board I know this like the police is or can become an emotional issue just because of the histories of the way our town has grown over the years and if the board were to consider either forming a group or steering committee or a much larger committee that it taken to consideration the need for independence the need for a group or a steering committee or folks that are creating a scope and not have the vested emotional connection to any one of our stations just at the very least as we engage the public there is no misconception or anyone can't misconstrue that something is happening because of such and such person and so and so being involved in the process we want to make sure that if the select board is taking the course of addressing this issue and putting this issue to bed completely entirely going forward then it also consider the portion of the potential involvement the emotional portion of it there are fire experts throughout the state that are familiar with terrains that are here in Randolph we could rely on their expertise to come in and share their expertise with us and say okay our town is similar we've got hills in the middle and hills on the other side I don't think that would be a challenge to be able to find folks to help us in that way a good size odd number right? 7 to 9 probably 7 worked well for the police committee yeah you weren't an odd number I'm just thinking we've got we're going to have three separate areas I like the number 9 better because you can go 3, 3, 3 sure but to Adolfo's point if you want that outside expertise to come in you may go 2, 2 and 2 and 3 from vitamin 2 so they don't have to be a member of the actual committee doing it because you know as well as I do we may have 9 but we're probably going to have 20 in the room which is okay because they may know something that you're not picking up on the thought 2, 2 and 2 with 3 external to the town I'm not sure if I'm warm to the idea of external to the town but we've got to consider brain tree in there somewhere too so what do you guys all think out there? we've got chief, chief, chief what do you what's your opinion on this? questions simply the number of people well the number of people and you know is this the right concept because I you know I never in my wildest dreams would I ever thought that the taxpayers would have said no we're not going to give Randolph center five years of tax stabilization I just never would have thought that you know when I made the motion town meeting I just thought that was a no-brainer but it turned into a pretty controversial discussion and so obviously I'm not sure whether there's a lack of community knowledge about what the fire departments really do and what's involved here I think your point is right I don't think anybody really knows what's needed to fight a fire I think there's this misconception that we have what we need but I'm not sure that anybody really understands that other than the new folks that are all in the fire it's not just fighting a fire supporting right you know but you've got the interstate calls right you've got the interstate calls exactly tractor-troller trucks that hit telephone poles yeah fire departments have become a catch-all for a lot of things I mean for a lot of things people don't know how to deal with including traffic control traffic control right exactly and I'm not sure the taxpayers are totally aware of all the things you have to do you know I that's why I liked some of the lists that the team came up with and you know things to study and consider because it is by call and by volume and response and etc so I think a lot of that information we can really look at that because I mean the numbers available the data is available but you also got to look at what the potential is so you may not get called to a fire you may have a block fire that has a certain type of chemical reaction needed but you need to be ready to do it when that one time happens we may only have two accidents I got stuff in my building that would be nasty and so you don't ever want that fire but you want the capacity to deal with it when it happens so some of it is what are your calls on average and the other is what's all your potential what do you need to be prepared for if I may also add it's whether one department has the equipment to deal with these types of chemicals or who all three need to have it because then that's a whole different conversation well then clearly a large place goes up it's going to be outside all three of them random capacity then you look at what your mutual aid is one of the things that should be discussed pretty well moving forward to this is the whether we are considered one town fire department or if we are considered mutual aid to each other because the information can be put one way or another if we're considered mutual aid to each other like Bethel would be to the village the needs and things like that can be I don't know clouded this is the I don't know the right word I don't think anybody would say that you're out there to operate independently I wouldn't think so either it's it's all town equipment it's all town resources I would like to think that we're not just a mutual aid relationship between the three stations and that's one of the things that we need to get to the bottom of too there's got to be yeah I don't think that this day and age public really understands what the fire department must are up against they can't explain why we have these toys we can you know to talk about water supply well these trucks are 1250 gallon a minute pumps and here a dump of 2,000 gallons you can get rid of that in a short period of time it takes that truck to turn around and just dump it I've seen it happen and then the bag is empty there's no more water and I think we need to keep a large amount of water on wheels we've lost one after others totally that had 1,800, 2,000 on it when the village fire department burned we haven't replaced that water we want to replace a tanker over on the other side and there's some question there just to how to do it and if we don't replace that one and we move the tanker from one station over there that may not be the answer there's only 500, 900 gallons of something on the pumpers that the village has got can you send two men into a house with only 900 gallons of water behind them you got to have some water pumping and at one time we made a ruling amongst us when we were building a pumper at the center we was going to put foam on it wow nobody had foam on them so we decided we'd have just one truck in the town with foam then we were building another one for the village but in the meantime in that 15 or 20 years span they had a lot more car fires it had interesting non-stop so we decided to allow the village to have foam capacitors which is probably a good thing but there's a lot of changes that come down they you don't have as many burn fires because there's highly anti-farms and they don't put hay up like they used to either chop to brown bales not as many we've gone away when we had burn fires up the yin-yang but I don't know that's part of the question we've got to answer is what we have for apparatus, the right apparatus and is it the right volume of it and of course you need to fuel vehicles to get them in there and on the interstate they don't understand why you show up with so many pieces of equipment you show up with pieces of equipment to block the national public from running over you and as Al always said what the forest piece of equipment you got in the rear we don't lose one, we'll lose that one you know and even down here in the village I don't know what you had last night for the other night but you'll have to get around to direct traffic and you use a truck to block out well that takes a piece of equipment I've done the fires when they ran out of water and it ain't pretty if you get it almost knocked down and then there's a shortage of tankers for some reason other something don't work and they talk about excess pumpers well that's fine one is ten below zero three is one on mark you guys have a warm one so I think the only thing I noticed on the list that you guys put together was it was all from the fire department side one of the things it may be missing is what is it from the actual environment fire science side because we know that combustibles now we get to flash over in seven minutes I think is what it is now versus 25 minutes so response time becomes much more different on a seven minute flash over than it does on a 25 minute flash over so I think the side of what we're going after or what the fire department is going after needs to be looked at too fire science side of it on our side of the hill in our case with no hydrogen district or anything that's where having that water on a truck really counts because if you only got five minutes worth of water about eight would have got you through right you have probably a significant amount of balloon frame structures over yeah not only that but we have quite a lot of development over there that are newer houses and the newer the house the more dangerous they are I'd rather fight an old farmhouse for eight hours than a brand new one they're scary they're made out of nothing it's a real concern trusses so depending on what you're asking the committee to do I think you should consider a member from each of the departments if you're not asking them to in either scenario I think you should but the more you're asking them to guide to pick a company to do the study then I think the more they should be involved Kevin brought up a lot of good points in that list that was sent a broader supply map because when you fill out an insurance form it asks you how far away are you from X, Y and Z and that's how your insurance is set including the GPM of your attack truck so I think that information that historical and topography like no typographical information from the departments would be important part of the group right now all three departments I think we work together as well as we ever had and we have a good relationship and I whatever comes out of this I want that relationship to still be good I know in my department since all this has come down about you know east grand off well do we give them a truck or do we just take one of ours it's not help the morale in our station at all our morale is going downhill and it's getting where during the day you're lucky to get sick people show up to fire gun so and we're all volunteers and you know things are working pretty well the way they are if you go around with volunteers too much you might not have any problem the committee that my chair the fire service advisory committee since I started on it has come a long way in bringing the three departments together there was a time when they fought over who was going to answer the call when it came in oh we going to go up there on the fish hill right around the center no I think we can get there quicker so we'll go or something they used to squabble over the territories and argue about it at the meetings meetings which doesn't happen now we've got the town divided in equal parts and what not everybody's fairly happy but when I first started they'd fight and argue about whether or not someone so should have gone to that call and you don't hear that now which I think is an improvement I think that's one of the things the fire service has done has brought helped bring the departments together and we meet once a month and I think that helps it's a lot better than meeting once every six months at a fire scene you know we discussed a lot of small things but I think I don't think the general public is sputtering about some of these issues really knows what he's talking about I don't think they've been informed that he used to be you had a bunch of people that were firefighters they had kids kids understood what was going on them kids are gone they're not here and it's just like the general public has been removed too far from the cow when everybody was associated with the fire they understood it now some of them don't know which end to start when they want to knock at you know if we have a steering committee of nine people and we put one from each department on it and we have two select board members representing a different brain tree and then three residents or folks that have a business in Randolph that have some type of skills that lend themselves to the operations of a fire department does that sound like a manageable committee? can you go through that number again please one from each department so that's three two select board members one brain tree seat and then three residents or business owners selected from around the whole town with skills or some type of background that lends itself to being able to decide for these things I know there's a kid a little guy on the salt box road yeah Kevin O'Donohue retired from the New York City Fire Department I mean somebody like him might be a good asset to have I don't know if you can get him to do it or not might not want to get involved it's okay but we're not asking to get involved in politics though maybe it just lends some perspective from a different situation you can ask that's what we were needed you need to put somebody on from Brookfield whether it's a fireman or whether it's a person from the general public up there that's interested because we include them they go to our meetings we include them in everything we train with them where we share the radio system wherever we go they go I just think that they deserve a representative just like Brentry does well Brentry yeah but we contracted Brentry that's true she suggested a person from Brentry great well because we use their portfolio we use to hear because it's a fire for their station to respond to West Brookfield I don't know I just think that there should be a member on there from represent their town is it fair to ask for each of the departments to put somebody forward put a couple people forward and then anybody who has folks out there that they know that just loves to play with these types of committees to put those names forward I almost say that given if we're having somebody from each of the departments on the committee that we might not really need a lot of other fire specific expertise from community members but almost be better off having a more general perspective unless we want a perspective that's outside of what we're normally what we're doing now like this Kevin O'Donohue if we could get him on it look at the exposure and what he's seen and what he's done bringing that to the committee it's somewhere we're going to have to get out of the well all you did was put the fire departments together and asked them what they wanted and gave us a report for the answers and so we want to make sure we've got more than just the fire department on that committee so it folds up and the public looks at it so if we say well the fire departments and the select board got together and gave us this report of what we need it's not going to I agree that has to be community input I think that other three people it would be good if we had some folks who had some background and understand it but also were you know willing to talk about it out in the public and educate folks and could be like stewards Part of changing the mood in town is education anyway a lot of people in town here don't know the resources that we have right now let alone what we need or don't need the fire service is the only service, municipal service where you call you're going to get somebody whether you're, that's why we get so many you know weird calls, old people that are lonely there's a lot of stuff you hear about through the fire service it's true, my cabin down there if I can't get him back up well and as silly as some of that is but in big city departments it's even worse of a problem because they know somebody will show up if you call 911 and talk to the police and you know said you're having you know a furnace problem they're not going to come but you tell the fire department you got a furnace problem well there could be a life safety issue so we have to come so having the education around town top to bottom starting with schools and whatever else I think would really change not only the point of view but get some more involvement come up a few more volunteers wouldn't hurt right certainly wouldn't hurt so that's why I think there needs to be a public education component behind this along with this situation because like I said I never would in my wildest dreams thought that they wouldn't provide Randolph center of tax stabilization it's the fire department we've been doing it for years why wouldn't we do it but apparently there's some sentiment that didn't question the senior center yeah so no figure right they might question it when it's on fire maybe so yeah I think it's good to have members from the general public to involve here as long as you've got put some names forward tell us what they're you know area of expertise and we can probably make some good choices we'll take that appointment up on July meeting yep well you guys know who's out there that's interested you know like Kevin that's a great suggestion so you just got to go talk him into it didn't want me to ask you why not put forward yeah it's been here a long time community member so seeing a lot of things yeah I think anybody like that would certainly be would have some value can't wait to hear the reports great thank you thank you thanks guys so it couldn't be otherwise you guys wouldn't get too upset we've got enough stuff to keep track of right now after listening to you guys on the radio can we hear you the class who wrote grant agreement in front of you is the agreement that was shared with us by D-Trans and this is the agreement for work on wind over road if the board were to authorize our staff to accept we would accept the grant and at one point also we would work toward building the RFP sending it out very soon in hopes of completing the work before school starts before school starts before school starts so the loose plan is that we'll pull an RFP together send it out and the thought was to share the RFPs with the select board through email going to have the vote through email to the right one this thought came up before we had the well I guess we actually wouldn't work because the meeting options are not until July anyway so but then we could share the options with the board and we can make a decision ratified at a future meeting just to be able to expedite the work and be able to start and complete before school starts because it is a primary route for school buses so looking for right now is a motion to accept the grant and then you'll email out the bid results and ask us to is that a motion it sounds like a motion that sounded like a second a lot like a second okay first motion was for Matt second was Larry okay, municipal roads grant aid programs can I ask a question just on the state aid roads we save them all the maintenance but we get more money from the state than other or other differences there are differences between the different roads that we have in town we typically receive roughly about when we surveyed Crifle between $1,300 and $1,500 per mile of class 3 road that's what we receive in state aid there's also funding that comes in for class 2 and class 1 our total annual take is roughly I don't know the exact number off the top of my head but it's anywhere roughly about $111,000 a year that we receive from the state so there's annual funding on state aid road plus extra funding if we apply for grants then it would be extra funding and we still do all the maintenance 111 is maintenance say that again 111 is for maintenance then this grant is to do capital improvement to the road which on other roads we'd have to do more of the funding unless you get a town highway grant municipal roads grant name programs we get a grant to do municipal roads yeah this is a grant that is made available through the state and then also subsequently through our regional planning commission this grant is to help municipal governments improve water flow eventually ensure that the roads that we have are going to survive storms this is the grant program to implement some of the one we've identified quite a few that we could actually get done with grant money that would be available for this project they're all in segments I believe it was roughly about 100 feet so we could do 6 we have a relatively long list but because of the segments and the type of work that we would need we can knock off quite a few of them off of our top 10 list so the board would authorize us the two rivers and apply for the grant I'll make the motion we do that second it thank you Vermont Community Foundation Vermont Community Foundation is a grant you don't have it in your packet I have a descriptor here it is a strategic planning grant of sorts East Valley Community Group has identified they feel that this grant can help them to become more organized establish long-term goals establish procedures that they could then follow and help the town to revitalize East Randolph Hall we're still working out specific details with East Valley Community Group about how to apply for the grant but just because of the spread out of select board meetings we're hoping to have the authority should we be able to successfully work with East Valley Community Group on the proposal and the application? It's not a very big grant it's like $1,500 it's got a $200 match almost $300 or $400 match but what does it do is help them structure so they understand how to run their meetings the right way how to go out and get community involvement how to advertise how to spark interest to help them also start to develop their working on a capital campaign to actually raise money to build the hall down there and they just need some help getting that all formatted how all the pieces move The group is really coming together It's starting up You all up right? Sounds great Yep I'll make a motion to support that Second I I would like some time to look at it and ask if we could table it for the next meeting This came out in email we already approved it We did We approved it through email All we're doing is ratifying it Okay Thanks You're welcome If it helps the total amount that would be charged to brain trees essentially the same amount that they've been paying all roughly $6100 it's just more or less $61000 Now it's just more along the proposal for the structure of being formulaic driven by formulaic opposed to bonding issues for the station They agreed with with our proposal using depreciation as discussed in the previous meeting It's roughly two-thirds of what they were paying under the old formula Right It's about the same the same before, yeah $60,000 It's roughly about the same amount $60,000 Their initial older formula was I don't know the exact amount but $2,000 range per year Right, but then the fire station was almost done in the past 80 That was never charged to them but it was communicated to them in the past of that bond issue being charged to them We never did actually charge them that amount I have some real problems with our taxpayers being charged more, specifically more But a few guys have already surprised about that got approved before any hearing You got the email on it, right? It probably came and I missed it You said you sent it I did not see it I sent it I would still think you haven't talked about public discussion before you did We talked about this in the last meeting We talked about it but we didn't know what the final form was That's the reason you warned things on agendas as so people can have input into If it helps the previous conversations that we've had were to give me direction on what to approach brain tree and that direction was to make it more formula based and to add the depreciation of the fire station and then the direction I received was to put that together, present it to brain tree for them to review and they did that and they accepted That's my recollection of the conversation that the board had and then directed me to follow through with What I thought happened I understand what you're saying I don't think there was an opportunity for public input The time for the public input was last time when we were talking about it We did that in the executive session We did that in the executive session I don't know that we negotiate contracts with the public Usually you negotiate a contract and there's a public opportunity to have input input when you do the fold-in Great, what's your pleasure on that one? I'll make a motion to ratify I'll second it All those in favor? Aye No This is part of a conversation that was had previously a request that was made by Green Mountain Economic Development Corporation and the tax stabilization agreement that is in front of you is Is based off of the tax stabilization agreement that had been offered to Freedom Foods previously This tax stabilization after working with Green Mountain Economic Development Corporation and our Economic Development Director are in agreeance in that the tax abatement is strictly for the upgrades for the new structures not on the land itself So we will continue to tax Green Mountain Economic on the Valley of the Land which is $150,000 I believe and the abated tax on the municipal level would be on the new structure that was constructed and the schedule is on here which would be no municipal tax for the first five years and starting with 20% on year 6 and adding 20% every year until reaching 100% on year 10 My only comment is that it just seems backwards to me that we would be putting this in place after the building is already constructed it seems like there would be some sort of process of having a formal agreement at least that something like this is going to happen before construction starts for for everybody's sake I mean I would hate to be a developer and have sort of a handshake agreement with the town and then go through this long it could be a multi-year process of getting a big project off the ground and then the select board members change and then they say no we didn't agree to this, forget about it it just seems like I agree it should be a better way give them a chance to ask I think when we brought that up their comment was that they didn't have a value we said we didn't need the value to enter into a preliminary agreement without the value because they wanted the value in the schedule until they had the appraised value of the property and we could do it and say we're going to enter into this formula with whatever appraised value it is and that would help inform them to know what that would mean who was the formula and I think we got that message so we brought it up so so you said it near the land is being appraised yes tax I would like to add that if the board were to decide to approve the agreement that it is still currently being reviewed fully by the town's attorney so if it were to approve on the agreement that it would approve on the agreement pending that changes if you have any changes or any changes that would be made by our attorney would be in the town's paper I have a question in number 6 there is a material reduction in the number of individuals employed by LED or a material change in the use of the property by Green Mountain prior to the termination of the agreement how many terms are right to cancel this what's the substantial material reduction I don't know that's a good question and from what point like right now they are at what you would think is going to be the minimum number they are going to have a new facility and then they are going to hire people if they then let go people and that's like where do we from what level of employment do we judge them by is it where they have them now is it where at some point where they have from their max I do know that they have required benchmarks because they have accepted so much great support they have benchmarks on meeting the extra additional 40 jobs that they are looking to add although it's not spelled out here because of the issue that was brought up earlier because it's a little different than the process for freedom food we do have required benchmarks for hiring people up to certain points that they have to be they have to then report back to the state would it make sense for us to tie that requirement to those benchmarks instead of using the language that we currently have you could ask you also need enforcement somebody to watch if you're serious about it I bet the granting agencies are serious about it so if we tie our requirements to them we'd be probably able to supply information annually but you could change that so in the event they default on their grant funding requirements for employment then we don't have to be the policeman or somebody else because we're going to hear it because they're one of the ones that got the grant the grant came through the community so I guess what would you do just ask the attorney if that's appropriate and talk to Bob both and just say how does this what would the standard be this is a language you have an employment freedom of food I wasn't on the fourth no that's why I don't know if they did or not but if you're tying it just as an employment thing companies have highs and lows so but we're leaving it up if the state takes action then maybe that's appropriate because it would be substantial that would be substantial to employees here and for there that's not significant okay I could speak with both of them about that specific language I'm sure there's some simple formula or language that clouds it to tag it to that I need some form of emotion there what are you going to do with that one maybe we can maybe we can give that an email as well the deltas, red lines including that one section 6 sounds fine to me it's out to everybody with all the new changes different kind of plot other business interest reports I'll make it brief I think I'm 30 minutes over the deadline that I for the trip sorry don't be wicked I didn't know there was a a hole the agenda come out and I could have a full agenda like that on night when I want to get out early no problem we'll be out by 7.30 that's what it is and you believed it no I didn't I thought it was closed at 7.20 and I was like sorry still daylight now and it's where it's all daylight the first item is I met with two members of the community this week who are very interested in starting an arts and culture committee the proposed committee itself doesn't really have a name yet but with these committee members one is Susanna Susanna Colby and the others Tom Ayers they have committed to working on a potential proposal to make to the select board on what the scope of this committee would be a membership that it would include whether it would require committee members from different parts of the town or whether at some point could work towards becoming an umbrella that works with all of the other arts committees they were still just barely an initial thought of how to build the committee I should call it a committee how to build the group but at the moment they are all very excited they are looking forward to including the R3 arts committee that had sprung out of the R3 process they believed that this committee would be charged or this group, the preliminary group that may lead to a committee working to find grant funding for murals for public art installations everything that could just bring a little more life to the town and also capture the heavy artist community that we have throughout Brand Officer we should have more from those two individuals as they work to form a group and also potentially a roster of individuals that they may bring to the group and then to the select board we've had ongoing conversations with the Randall Center fire association regarding the request from the voters at last town meeting at the last association meeting that we held the request was made to bring in a representative from the assurance provider so that they can speak to us about the relationship between the town not owning the association structure in the building and to see how we could potentially work together as we're to separate entities in the land we've scheduled a meeting date of July 18th and we're open to have that meeting be successful at least fruitful like the other ones have been our finance director continues to make strides in improving the finance department we are losing one long term finance department member there are avenues that our finance director is exploring for staffing whether the work could be performed by two individuals including him or if he would have to hire a replacement for Wendy there are also issues that he's identified that are long term systemic that go back to our respective predecessors so he and I are working through some of those challenges and we'll report back to the select board we are also working to implement at the very least a quarterly briefing from the finance department to the board so that this way the select board can maintain a good understanding of where we are money wise we hope to start those very soon great we've had ongoing conversations with the Chandler with friends of the Chandler those conversations have for the most part steered away from the difficult topics of the actual financing and the covering of capital expenses over at Chandler up until this point we've had conversations about programming and how to be able to make the programming more appealing to the town as a whole as opposed to a segment of the town's population so far it has been receptive the message that we've brought that the town's negotiating team has brought to the Chandler we feel that it's been productive we have a next meeting scheduled or maybe not necessarily scheduled but we have a doodle poll going to try to schedule a third meeting and at that meeting we've confirmed being able to talk about funding issues how to fund capital improvements at the Chandler building who's going to pay for what also a potential conversation about what will happen after the existing lease runs out in 2022 whether we renegotiate or not what essentially would bring back to the select board so the next conversation may be a little more difficult than the previous two but it's necessary so we'll have more to share on that soon I've already spoken to the board about Manganese check that off we are still working with Regional Planning Commission to obtain traffic results for Maple Street and also Clay White Road the information is not yet available but we hope to have it soon and when it is available we'll share it with the select board so that you all are aware of the type of traffic that exists on those two roads were they measuring Highland as part of that as well or just also Highland Highland, Maple Street a couple of across streets I think too Fairview I believe and then also Clay White on an unrelated issue Regional Plan we have learned that the Two Rivers Regional Planning Commission is working to update the Regional Plan we have pulled together some recommended changes that the Regional Planning Commission we hope accepts we're going to continue to work with them and ask that they potentially consider our requested changes for the Regional Plan most of the changes that are being requested are in our opinion at the very least in my opinion to keep whatever changes they would like to see in the Plan factual to keep them formulaic or based on formulas based on actual specifics as opposed to socioeconomic or culture changing those types of we've noticed that those types of words or I've noticed that those types of words find their way into separate categories that describe Randolph I feel that would be helpful because everything around it is based on fact in terms of how many curb cutouts height of buildings or distance from certain landmarks and then you have these items that have no criteria on how to be able to judge how something affects the culture of an area or socioeconomic of become very subjective exactly so we're working with the Regional Planning Commission we can continue to work with them to involve the Planning Commission in these efforts and the last thing is we received an offer from our neighbors in the Brookfield Community Partnership they offered the town 98 chairs that look like this this teal color and they offered it to the town because they are aware that the East Valley Community Group is working to rehab the hall I shared this with the East Valley Community Group through email the response that I received was that they are very happy that this is available to them so if there are no objections from the board we could accept the offer from the Brookfield Community Partnership of those 98 chairs where are we going to storm in our building that's condemned we could keep them in the building we just can't use them in the building so that would be the initial storage 80's for that building storage but so far everything looks like it would be a good offer for us to accept do they stack? they do stack on top of each other we don't have a dolly they also don't have a dolly for moving stack chairs but that's something we could probably we don't need it yet it doesn't matter it doesn't matter they're old and flanky though and that is all I have for now any update on the pool? oh we have had a delay in the pool and the delay is with any project once we break into it we have to be up to current standards and there is a federal standard and I forget the name of it something I believe it's Gail Brown Act and that requires that the internal piping for suction be a certain diameter or a certain flow rate we do not currently meet that requirement there is an easy fix for us to be able to meet that requirement it will cost us an additional we still don't know yet the estimates are coming in but roughly $80,000 more to repair it but all things considering the cost of this project and only that overage it could have been worse we feel that we've found all the other leaks we've performed fresher tests of all the pipes they all worked great so we're hoping that once this one final piece is fixed we can open the pool we're just waiting for the estimates from the plumbers that were there to review the plumbing and then we could then request a change order and then we could then bring it to the select board for review depending on the purchasing policy but at that rate it would have to be reviewed and approved by the select board can we do that over email? because boy that pool is not open pretty soon we can, absolutely I understand but you know it's better not be delayed till August our heads are going to be on the chopping block here we do know that any repairs that would bring us up to code would take very long it would really only take a week or two maximum so it's just a matter of us getting the estimate and then getting the approval school was out yesterday as soon as possible so yeah, the goal is to get it open and we've also had discussions about 4th of July and potential strategy to try to build some good oil instead of not charging anyone for use of the pool long 4th of July just that I think that's a common practice I haven't really been here before yeah I guess that's my concern right, 4th of July is not just over two weeks away the goal is to have it open by 4th of July the goal is to have it open at the start of this month whether or not it's open yeah we could put a kiddie pool inside the bigger pool so that's the goal gotta get it done motion adjourned motion adjourned could I bring up top week things never mind I would just ask that in the future if we have something like tax stabilization that we had that ahead of time to look at I think the first time I saw it was tonight I know we talked about it giving time to read it and secondly the minutes from the last meeting there was we talked about having Irene Corbett come in and talk with us more about her daycare and whether there's anything the town could do to help her I would like to have that discussion we put her in touch with Josh to see if they could come up with a plan and how it would work and bring it back to us if there was something we needed to do so we're still on that we've been working with Irene we've discovered challenges with her proposal we don't have any clear responses as to why the condo association refused to allow a daycare on the private lot that they own we've also offered that if in exchange for putting the daycare lot in the private parking lot that we could potentially as an option reserve the same number of spots that they lost on their parking lot on the municipal lot and the reason why we did that is Josh and I and the highway crew who do the maintenance work in there felt that it would be a dangerous place to place children in an active parking lot area with cars moving not that they're moving very quickly but cars would be moving in that general area the other challenge is that the state would require that particular business that if they put a children's play area in the municipal parking lot they would have to be a chain link fenced area completely covering the children from the parking area I've expressed this concern with Irene I said to be able to place a child space there were some neighboring properties that may not necessarily use all of their outdoor space 16 Pleasant Street they have an entire back area that they're clearing at the moment from what we've learned is that they don't have an intent to use it so I suggested that she retap to those owners to see if they would allow her to put a place space in those areas which it's already flat it's grass they could just put chain link fence around it she thought it was a good idea at least that's what she said to me when we met I do know that she has yet to respond to the questions that were asked by our Economic Development Director and I don't know if at this point she doesn't feel that we're going to work with her or she's just choosing not to provide the answers but it sounded like she was going to approach the other property owners by putting a chain link fence around the property I can give you some feedback on some of those Irene talked to me at the block party outside your door and said she has contacted all the surrounding property owners as I understand it none of those were so far away or the people didn't want it I was wondering about the condo association I emailed Jerry Ward this morning and he says an actual fact the condo association would like to have daycare there and particularly some of his new tenants really like that daycare there because they have kids that they would have there I would just like to see a further discussion of a small business who's trying to do something if there's anything we can do that can help Absolutely my meeting with Irene was after the condo association or after the block party so I don't know what she may have said before or after I have not spoken with the condo association and I didn't know that they are interested in having more child care but I do know that they rejected her offer or they rejected her request to put seek required outdoor green space in their parking lot and I don't know why I have an email from Jerry Did he address that? At this point this is an only agenda I'll take it and then you guys can sit with Josh because I don't think it's our job to chase her down to make her project work I think she's got to take some of that initiative I think she feels she has and she's been rejected already and I don't care about that as much as I'd like to help a small business I spend plenty of time doing that too but there's got to be some back and forth there too Can I keep this? Can I copy it? Okay Thank you I'll see you in a minute Last motion Okay, I'll second last motion I got a fire again Bye Bye Signature