 All right. Welcome. Our meeting format is integrated with members of the public via zoom members of the public who are using zoom may view and listen to the meeting as noted on the city's website and on the agenda. Welcome fellow board members. Welcome individuals of the public and those joining us today via zoom. I am Vice Chair Castillo board members present today. We have Guido Occhleoni Omar Lopez, Carolina Spence and Caroline Kwant. As a reminder to all present, please silence your cell phones. If you are phoning in to join the meeting and you choose to speak during the public comment portion of the agenda. For privacy concerns, the host will rename you to caller and show only the last four digits of your phone number. Additionally, the city of Santa Rosa is committed to providing a safe and inclusive environment free from disruption and will not tolerate hateful speech or actions. Everyone is expected to participate respectfully, or if necessary, the meeting will end immediately. Madam host, will you please explain how public comments will be heard at today's meeting. Thank you, Vice Chair Castillo. If you're attending in person, there are cards located at the entrance. Please complete a card for each item and place it in the basket. You will be called up by your name. And when your item number has been discussed and open to public comment, you will be asked to approach the podium and state your name for the record. After the agenda has been presented, the chair will ask the board members for their comments and questions and then immediately following the item will be open for public comment. If virtual hands are raised on Zoom prior to the public comment, the host will lower all hands until the public comments item is open to all. If your card is called for public comment, those in person may raise their hand and wait to be called to the podium, even if you have a comment card has been completed. Those on Zoom may then raise their virtual hand and if you are called, dial nine. If you call dial nine to raise your hand. And will be called in order they appear on the screen. Sorry. Those joining by phone will be called by the last four numbers of their phone number. The host will determine the order in which the public may comment whether on Zoom or in person. All public comments will be heard until there are no more hands raised in person or virtually. Each comment, public comment is limited to three minutes and the courtesy timer will display on the screen. All emails that are received by the deadline will have been included and uploaded to the prior agenda prior to the start of today's meeting and emails received are not read into the record. Wonderful. Thank you. With that, I call this July 26 2023 meeting of the Board of Community Services to order at 509 pf. All right. There we go. May we have a roll call? Please respond when I call your name. Chair Pitts. Vice Chair Cascio. Present. Board Chair Bob Leone. Here. Board Member Cruz. Board Member Lopez. Here. Board Member Spence. Here. Board Member Cuant. Here. All right. With that, I would like to open the floor for public comments on non-agenda matters. This is a time when any person may address the board on matters not listed on this agenda, but are within the subject matter of the jurisdiction of the Board of Community Services. Madam host, do we have any public comments? Yes. We have one public comment in the room. All right. Thank you, sir. Hello. My name is Dwayne DeWitt. Rosalind. I've been here recently now that you've reopened the meetings for public participation in person. And I'm glad that you're doing that. I'm glad you kept the hybrid format to allow people to speak through the Zoom. Although I've never done that. I wanted to make a point of talking about Southwest Community Park today. But first, I wanted to talk about something called Make a Difference Day. I hope some of you have heard of it. And those who have not, can look into it. It's something that's been going on for decades. And over in Rosalind, where I'm from, we've been working on it. Oh, at least 14, 15 years, I think. It's the last Saturday in October. People in the community get together to make a difference in their community. Traditionally, what we've done is we've gone out and worked in what we call the neighborhood. It's an area that was put aside by the Sonoma County agricultural preservation and open space district about 13 years ago. And we'll be out there again doing positive stuff for the community, along with Rosalind Creek would do some things there too. Southwest Community Park is diamond in the rock. And it's been this way now for over 25 years. The thing is now, there's basketball tournaments that are happening. And it's really good because people come in and play basketball. On the two full-size basketball courts that are there. And often it might be every weekend in a row for extended times. And people are enjoying the park. The thing is the park could be so much more. And one of the dilemmas is that there's some sort of a lack of information as to whether or not things can be done at the park because they used to believe California Tiger Salamander were nearby. And I don't believe those salamanders still exist. I believe they have been extirpators, the term they use. And I hope the minutes will show what I've said. Okay. When I come and I make the time to be here, on this limited schedule, it's because it's an important matter. And I hope the minutes will reflect what I've been saying. And if that California Tiger Salamander breeding pond is there that the park is no longer occupied by salamanders. And you don't have to have all of these restrictions. You could release that. And no more salamanders. And no one's ever really taken the time to look and see. I've asked about this. And it's like, well, we just know we got the signs of them. And it's like, well, this is the year to check because there was a big rain this year. And so in the fall is when, if you have salamanders, they'll be moving about. Okay. So I'm hoping that goes in the record as people will look and see. Do we actually have to still worry about salamanders there? Last but not least. Naming of parks. It's been brought up by the elected official for the Roseland district and the South Park district. He's supportive of renaming what staff calls Roseland Creek Community Park to be Pomo Park and preserve. And that was told to me by the state. And that can be checked in published accounts. Also on his Facebook page. So these are the times and places where we can talk about that. We got to find out how that gets done though. I remember watching an effort go forward to be named in a park after a woman that was a volunteer nearby. And it seemed rather cumbersome. So I'd like to find out how that all works. And I'll see you in a couple of minutes. Thank you for your time. All right. Thank you, sir. Thank you for those comments. With respect to reflection in the minutes. The meetings are recorded. So there, there is that with respect to the salamander. Comment. I believe that is out of our jurisdiction, but we can potentially discuss that as well later. Not sure. All right. With that, thank you everyone. We will move on to item four, which is next. And that is the approval of minutes. Are there any edits or corrections to the minutes of the June 28, 2023. Meeting. All right. Seeing no hands, hands, the minutes from the June 20th meeting. Is that a commentable item? Every item on the agenda is comment. Approval of the minutes. Do you have a comment for that? Yes. Okay. I'll mean, sir. Come on. Thank you. All right. Seeing no hands, hands, the minutes from the June 28th, 2023 meeting are approved as. I've turned you to cards. Comment on that before you make an approval. Is that a commentable item? Every item on the agenda is comment. Okay. Thank you. All right. Thank you. Thank you. All right. I'll do that again, sir. Come on. Your decision. Hello. My name is Dawain from Rose London has previously mentioned. And the minutes. Now that you do. A recording. Is nice for those folks that have access to technology. But. The. Past approach with the Brown act. reflect accurately in writing so that those folks who used written approaches can find out what happened in a meeting and could see in writing what someone has been talking about. So I came last meeting and I made comments almost each time utilizing the full three minutes that was allowed and then you look at here it's just one short small sentence each saying I support whatever was going on and that's not an accurate reflection. It's something that I think you can look deeper into this. The vice chair today can make the comment to the chair that it would be a reasonable request from the public that the minutes be more reflective of the total comments made. They should be something that anyone who wasn't in attendance at the meeting could find the written document in the city's archives and see what was talked about. It's really an important type of thing. You may think it's too much extra work but it really isn't. In the past minutes were really done well by Santa Rosa City staff. I served on boards and commissions in the past and then it's accurately reflected far deeper what was going on at various meetings especially during the 90s and the early part of the century. So thank you for your time. Thank you for those comments and they are noted. Well with that let's approve the minutes again I believe. Is that the appropriate course? All right. So based on those comments board members are there any edits or corrections to the minutes of the June 28, 2023 meeting? I see no hands but your comments are noted. The minutes for the June 28, 2023 meeting are approved as submitted. Next Deputy Director Santos please give your report on upcoming and accomplished events. Thank you Chair Castillo. I am going to highlight one upcoming event and that is on August 3rd. We have registration for city builders. This is for five to seven year olds and structural coed soccer for kids and there's a free field day on September 9th in the morning to check it out. So it's a really cool program that's being run and I wanted to highlight that because it's coming up for registration. Also on our accomplished events I would like to highlight the July 8th Park a month at Juilliard Park. We had a nice event there where we had the mayor providing thank you lunch for the volunteers and for the staff that were there. And that's the end of my report. Wonderful. Thank you Jen and will you kindly provide the director updates at this time? Thank you and so I have some sad and happy news to announce that you probably all know our Secretary, Administrative Secretary Shelly McClure is moving to our finance department and her last day with Parks is this Friday. We will definitely miss her but I wish her the best. It's a fantastic opportunity for her and we're in good hands with with Julie and with Amy you've met at the previous meeting as well. So thank you Shelly for all your efforts. All right, thank you Jen. Thank you Shelly. A little bit more. Yeah, jump the gun. All right guys. We also had a nice retirement party for our longtime aquatic supervisor Don Hicks. It was a lovely party to thank him for his years of service and aquatics and wanted to let you know we're definitely in good hands with his replacement Brandon Hammond who was here at our two meetings ago I think so we're looking forward to Brandon taking that on and many thanks to Don Hicks for his years of service. Last night at council the city council approved the purchase of the Southeast Greenway property which is a really monumental task to have gotten it to this point and there's a lot of work being put in by the real estate team to bring this to fruition and it looks like we should have ownership of that within the next six months or so. There's a lot of details to work out including a negotiation with the Sonoma County Agriculture Preservation and Open Space District for funding a portion of the purchase of the of the Greenway. So that's really exciting following the purchase of will be coming over to parks to run it through our a city wide engagement process to understand what the community would like as far as amenities. We definitely know we need a transportation corridor for bicycle and pedestrians but beyond that we'd like to check in with the community so it'll be a very huge endeavor to move that forward and we're looking forward to that coming sometime early next year. A couple other things the South Davis Park project we are working on that we did request it. Time extension on that one we having a little bit harder time with the grade elevations at that park and so we need a little bit more time to work out some of the nuances of the underground. All the stuff that happens underground that nobody gets to see what's really important. And also forgot to mention our last meeting that at Railroad Depot Park if you drive by there's a new monument sign that was put up and it's looking pretty pretty nice. And our folks from the business district down in Railroad Square are really happy with it. They worked on it with us to put that sign together for for years that had been in disrepair and been constantly vandalized. So we're super excited to have a nice new sign up there. And for Kiwana Springs Community Park that's our one of our last community parks that needs to be built. We received the grant last year and we are moving forward with receiving proposals to design and build that park. And we're going through the interview process with the highest ranked firms right now. So I'll keep you posted when we know more but it's moving forward. It's a really exciting project. And we'll be back at Council in August late August or early September to talk about the Bennett Valley Golf Course Irrigation Supply Bond as well as the Golf Course Golf Cart contract that needs to be updated. And the Martin Luther King Master Plan and Construction Documents RFP will be released soon and we hope to receive competitive bids for that. So that'll be for another community engagement process to find out besides the athletic field that we know the community would like. Well confirming that but also asking the community what else and what other amenities should we be including the master plan and they'll be implementing the community's desires. And another thing we I just wanted to clarify if you've been at Howard Court Howard Park tennis courts the courts are there's a couple of courts that are closed. We're actually going to close a lock the gates to protect community members are getting people that are getting hurt. We have a project to replace those tennis courts. They have underground issues underneath the tennis courts beyond just surfacing. So we need to actually replace those courts. And so we're going to close them until we can get that process rolling forward which is happening right now. We're getting a request for proposals out to replace those tennis courts. Once those are replaced those courts as well as the others will all be resurfaced at Howard Park. So that's an exciting project funded by Measure M and something we've been waiting on a long time to bring that to the community. And last but not least I wanted to mention that movies in the park has start will start on August 18th didn't make it into our upcoming event. So I wanted to give a shout out for that because it's a really popular really fun thing to do Friday nights starting August 18th the first movie will be Lion King and each Friday until the last movie Ratatouille on September 15th. That's the end of my report. Wonderful. Thank you. Questions from the board. John. John, will you be putting signage up on the tennis courts explaining why they're locked great. And yes, perfect. And email correspondence that we have been getting from Shelley. Who will we be getting it from moving forward? You can send it straight to me and I'll make sure getting from getting from. Yes, it'll most likely be me updating updating the board. But myself and Julie and Amy will be working with you all. But definitely if you need anything, it'll help me and I'm going to be trying to do the same as much as Shelley was doing. Maybe. So just personally, I got to the point where I recognize Shelley's name. Okay, recognize your name. But beyond that, be above my pay grade. Okay, we'll make sure you get the message. Okay. Guino. Interim Director Santos. Is there a chance that I could get the addresses for those three parts that you just mentioned? Yes, no, we're at absolutely we'll get that over to you for sure. Any questions, comments? Personally, just like to thank Shelley for all of your hard work. Thank you. It's been a pleasure working with you. And I'm sure this is a great new opportunity for you. So congratulations. Hope you got a pay raise. Nice. Thank you. Now we'll move on to Vice Chair Kristi and we have my apologies. We have a comment. Thank you, sir. Going to wait for Rosalind and thank you to the director for the report. It's good to hear those items. The concern that some have in Rosalind is that our requests fall on deaf ears. For many years, there's been people who live near the South Davis Park who've asked about the possibility of having it redeemed in honor of a World War Two veteran from Santa Rosa who died on the USS Arizona. And the people who live around there have brought it up to me and said to me, you know, we told people that parks and recreation. I said, well, maybe you should have called the recreation of parks and they'd pay attention. The thing was, they don't think it's funny when I try to say to them that it's a bureaucratic situation. They feel that honoring a veteran who died on the USS Arizona has already been said as a president with Montgomery Drive Montgomery High School named after a shipmate of sailor AB MA YBE. What's his name? Anyway, long story short, we need to learn how the community can move forward to get names on parks on public assets rather than just calling them by the geographic South Davis Street. The Howard Park situation. Did you know there's a house up there? It was moved up there because they saved the house from destruction when they were building Highway 101. It was just a matter of frugality. The house didn't really have a lot of special or exceptional notoriety. It was just back in the day they didn't tear houses down like we do now. So the house was moved up to Howard Park. It's been up there and it was used for a long time. It was rented out, brought in money, but then a recent administration decided not to do that. It's been boarded up and sitting up there. Some veterans would like to see about the possibility of that house being moved again off of that site, not destroyed but moved from there and let the veterans utilize it elsewhere in the city. So we'd like to find out who you talk to about that because it's owned by the city, but it's in the recreation and parks department purview or Baylor Wick. Last but not least, this meeting about Southeast Greenway last night. Interesting meeting. It was already something that's been worked on for a really long time. Now is when the really hard stuff happens. Because once you get all that land, you have to manage it and maintain it. And they can't even maintain Doyle Park right now. It's locked off. They can't even maintain a lot of the parks due to whatever reasons. And now you're going to have a nice big 50-some-odd acre responsibility. So during budget hearings, I'm hoping the new folks, especially new appointees as our advocates, will be making a point to the elected officials that more money needs to come to this department, for this department to be able to take on the responsibilities that are coming its way. All right, they can't do it right now with what they have. So with more coming, they need more money. Thank you for your time. Thanks, sir. Thank you for those comments. With that now, I believe we'll move on to reports from the board. Board members, do we have any brief updates relevant to recreation or parks or similar updates within the jurisdiction of the board? Anyone? We don't have a comment I'd like to make. And I really pleased with the quick and attention to the problem that I brought up last meeting. That was with self-question. I'll get my new team. Southwest Community Park. And I mentioned it to the interim director at Santos. And the next day, it was done. It looked all the grass was cut and the place looks macular. I'm just really pleased with that. I think she should be the director of taking interim over there. Thank you, sir. Noted in the comments. Anyone else? Any other comments from the board? Any updates? Anyone? I have a few, along with Guido and Madonna. We were all at the heard of community meeting that was live at the middle school on Spastipole Road. I had good attendance. I was able to participate in the first Saturday of the month creek cleanup at Prince Memorial Greenway and instrumental in the forming of a new volunteer group, specifically for Prince Memorial. It's actually not new people. It's just formalizing a volunteer group of people who are already dedicated to preaching. I've had the pleasure of going to two of the joint art concerts on Sunday nights. If you haven't, there's lots of shade there. And it's something that Park and Rec, I think is in partnership with along with other places. And I had the true honor of going to overnight at Camp Waton last Thursday night. I don't know if anybody else has kids who have been in that program. But it's still growing strong. And Mr. Big was there. He didn't have to be Ryan Shepherd was there when I introduced him to my city council person, whose daughter I was there to see. He just took off. He has so many ideas. I he's he's just seasonable, right? That the man is just amazing. And I reminded him when he would do the Swedish chef when he made pancakes on Friday mornings, when he was maybe 19 or 20 years old. He's still a very big kid. He is. I hope we keep him until the end. And his goals and visions for expanding the camp program are incredible. I'm in. Thank you for that. And thanks for your volunteer work. As well. Anyone else any additional comments? I have one quick update. I just want to say thank you to the Parks and Rec. Everyone, my kids are actually in the little swimming program where how to swim. And so far, it's been a great, very pleasant experience. So I just want to thanks to everyone for all your hard work. Kids enjoy it. So thank you. All right, with that, thank you board members will be moving on to schedule items. Public comments. All right. Jackie, will you update the board regarding programs and rentals at the community centers? I am the recreation supervisor over the facilities section of the recreation division. And so I just want to tell you a little bit about what my team is working on and what we've been doing. So basically, we are in charge of the community centers and the programs and rentals that happen in them. So next slide, please. So I first wanted to introduce my team. So we have three recreation coordinators skip Wallace and Michael Marx are in charge of the rentals. Gene Pugh is in charge of the contract classes, the some of our special events and our tiny cops are our tops programs. Sarah Costa is our recreation specialist and she is our intake queen. She started every single rental that happens in any of our facilities all start out with Sarah. So she is in constant contact with the public. And then we have three facility attendance that is Stefan George, Dennis Layden and Amanda Hurst, and they are in charge of our facilities. They do everything from setting up the tables and chairs, they get all this ready for us each week, all of our programs and classes, taking down mats, setting mats up, and also doing like janitorial and maintenance work in addition to all the setups and getting everything prepared for the days. Next slide, please. So I don't know if you know that we did some internal reorganization in 2022. And so we kind of brought this team together. Previously, like the historic sites in Steele Lane were managed on a separate team from the rentals team that ran this. And what we've done is we've kind of collaborated we've brought it all together. So that all of the coordinators who are doing rentals in any of the facilities are all on the same team, as well as who does all the contract classes and stuff inside the buildings, the camps that I'll be here. And it's really been an opportunity for us to work more collaboratively. It also has one intake person, Sarah, that I mentioned. And that has really given us the opportunity to when the public is looking for a space for an event or a party or a business meeting, we can talk to them about what their needs are. And the building or the room that they were originally thinking of isn't available, we can redirect them to our other facilities. So it's really been a nice way to to collaborate and to actually get the most out of our of our centers and really direct the public into appropriate spaces for their needs. So what we do other than rentals is we this kind of like our five big pieces that we do, we do our contract classes. So gene organizes people who come to us with something they want to share with the public. And we create classes, they say, this is what I want to teach the public, we find spaces and times that will work with that, and allow the public to experience those things. So we do contract classes, we also do the TOTS programs, we have ever expanding TOTS program, which are our little guys. And we have been expanding that program, our rentals, I'll talk more about in a minute, but they range from everything, they range from social gatherings like quinceaneras, baptisms, weddings, retirement parties, to the firefighter association, banquet, or all of our market does their staff trainings here. So all sorts of different opportunities for the public to use our spaces in different ways. We do special events. So my team is just do all the special events, but kind of the internal special events. The crafts fair is one of our big ones, the fairy tale ball, and we also support some of the events like senior expo. And then I put gathering space and I'll get into this a little bit more, but using our facilities, not just for our, our structured programming, but also places where people can come to eat their lunch by the fountain can meet a friend and play cards, that sort of thing. So using the spaces as gathering places. Next slide, please. So kind of touched on this a little bit already. But you're looking for contract instructors all the time. We want people who want to share their passion with the community. They come to us with proposals of what they would like to share. We evaluate those programs and see if they'll work within our structure. And then we try to offer them to public. And we do a great multitude of things. We do dog training classes, we do flamenco dance classes, we do children's arts classes. There is just kind of an unlimited opportunity to offer things to the public. And that also includes summer camps for kids. Like today in this room before we were here, there was a kids vet camp. That's really very popular where a veterinarian comes in and shares what she does and some information, you know, kind of training our next, our next generation of vets or inspired hopefully. So this year, we came back strong from COVID. So we had a couple years after COVID, where obviously, with restrictions, there was some challenges having contract classes. But this year, we have had a really successful year, we had almost 5000 registrations in our contract classes. And our revenue numbers are on target. We are currently working with 33 contract instructors, and we are always looking for more. So if you notice somebody who is passionate about something that they would like to share with the public, send them our way, we love to discuss that with them. Next slide please. Our TOTS program is always growing. We have a tiny TOTS program, which is similar to a kind of a traditional preschool program. We do have priority registration for that program. So we do try to keep people in the program through the entire school year, so that they kind of go through our whole program. That is an in house program. We have is not contract instructors, it's staff that teach that program, and we actually create our own curriculum. We also have some deep programs like art to play to, which is a art and a kinder gym mixed class. So they do art for part of the time and then they do kinder gym for part of the time, really keeping kids both mentally and physically active. And we have our teeny talks program, which is a parent led with an instructor. So parents come work with their kids getting used to being in a classroom taking instructions. So this is just really our opportunity to engage with the youngest members of our community and get them involved in our programs. We found that when we engage with kids as TOTS, we see them done in our summer camps program when they get to be school age, we see them in our CIT program when they get to be middle school age and then we see them as our employees when they are teenagers. So we really like to start them into our programs young and kind of work them through the system. So next slide slide please. So I was talking earlier about rentals. So we do actually rent out seven facilities. So we have the Finlay Community Center, the person senior wing and the Steel Lane Community Center as our main community center. We have the two historic sites, which is the deterred ground bar and church of one tree. And then we have two clubhouses. We have a clubhouse at Franklin Park and a clubhouse at Doyle Park. And we do rentals of all of those facilities. And we had over 700 contracts on those facilities last year that was managed by my team. And that is actually reflects over 7000 hours of facility used just in rentals. That doesn't include any of our programs or classes or camps or any of those things. So just that's just in rentals. We do a really good job of surveying all of our rental clients. So everybody who rents with us at the end of their rental, we send them email them for the business, send them a survey. Hey, would you would you mind telling us how we did how we can improve? And we're getting really good feedback. We selected this year, several hundred people have taken the time to actually fill out the survey. So it's really great to have that feedback. And 95% of our rental customers would recommend the venue to a friend which we feel really good about. You know, it's there is for improvement, obviously, but we feel really good about that number and are continuing to take that feedback to try to improve our service and what the things that we do have control of. I know that Jeff talked to you earlier this year about our fee structure and how we are trying to streamline our rentals fee structure. And that's still something that we're working on. We've come up with a really nice proposal for what we'd like that to look like, where we're kind of simplifying how we apply speeds, make it simpler for us on the booking end and hopefully simpler for the customer to know what those fees are going to look like. And we we are not at this time raising fees at any point. That's not our goal. And actually, it's reflected in our surveying that 97% felt that their rental was appropriately priced and affordability was listed as the top reason that people selected our community centers for their events. So we thought that was really valuable feedback while we're making those decisions. Next slide, please. So gathering space. So I was the recreational coordinator when we were opening at the person senior me. So I worked really closely with seniors Inc. at the time. And Board Member Spence was a very, very big part of that. And one of the visions that I always heard from seniors Inc. was that they wanted the wing to have a opportunities for just social gathering. And you'll notice that's really reflected in the design of the building with the lobby being so warm the fireplace with upstairs the book room being available to read books and do puzzles and things. And that's I think something that has been really, really successful at the person senior wing and something that I would like to emulate in this in this part of the building in the in the community center. We are doing it somewhat with some of our art displays. And I think that's bringing people into the center to use it in a passive recreation. And I'd like to see us working towards that as a goal. But I have a I when I was putting the other slides for this presentation, I went over to the person senior wing because I wanted to get a couple of visuals of how I see the center being used in the afternoon. And you'll see the one picture there of the ladies playing cards. And I went up to the table and I said, Hey, would you mind if I took a photo of you and working on a presentation for work? And would you mind me taking a photo of you? And one of the ladies at the table said, Oh, what's your presentation going to be about? And I said, Oh, you know, I'm going to be talking about gathering spaces in a place for people to just come and be at our community centers and how I think that that's an important aspect of what we do. And she goes, I'm so glad you're saying that I want to tell you this place saved my life. She said, my spouse died this last year. And I didn't know what to do. So I just came and was here. And I came and I sat and I met friends and now I play cards. And she's like, it saved my life and it gave me something to do. And I think it was just a really good reminder of how important the spaces that we create are. And that inspired me further. I was already heading that direction with the presentation. And I just wanted to say that because I thought it was really meaningful for me. So that's another another way to keep moving forward in that direction. And next slide please. So that being said, I want to put kind of my goals for this year. And things that I'm working on is, I don't know, you probably have noticed on your way in that our floor here at the family community center in our main hallway and lobby spaces is failing. There is some definite issues with the flooring. It has broken and it is coming up in places and peeling and some unfortunate things. The great news is that a funding source has been identified for replacement of the flooring. And so that project should be getting started imminently and hopefully have the purchasing process beginning anytime the next couple of months and get fixed and get a really nice new sturdy flooring in here that is going to serve all the people that are coming through and make that gallery space really nice for all of the great, I know we have great quilts up there right now, but the public arts program has been coming and presented to you guys I think last month. And they are doing a wonderful job with those they are really bringing in new faces to our to our center with the diversity of displays that they're doing. And so we're really excited about that and having a new floor in that space is really going to make that a nicer space for those viewings. Another goal of mind for this year is I had mentioned that we have been doing a really good job of surveying our rental customers and I would like to solicit more feedback from the people who are participating in our contract classes. So I'm working with Gene, our contract classes coordinator to get a system going where we are providing surveys to everybody who's participating in our courses so we can be soliciting feedback that we cannot only give back to our instructors some feedback on how their courses are going so they can grow and improve as instructors but also to help us help us guide decisions on what things we want to be offering and what things we maybe want to be moving away from. So we're looking for more feedback on our courses through our contract classes. So that's a goal for this year. And then my final goal for this year which I haven't quite identified the funding for yet but I'm going to is I would like to do a sensory space in the Cedar Lobby. So the Cedar Lobby is the lobby over here on the west end of our building. It's outside adjacent to our tiny talks room in the drone room and also our oak rooms. We use that being of the building almost exclusively for youth program and we do a few adult things down there but it's the tiny talks it's the karate the ballet all of the kind of kids kids programs and one of the things that I've noticed often when I'm down there is we have siblings of people waiting for you know pick up at classes or just waiting for a sibling to take a class and they're playing with the chairs and the magazine racks and whatever else that's down there because kids kids are being kids and so I'd really like to create a space that is more than inviting for them and gives them something to do and I also feel like that could be a passive recreation space if someone's not playing in the park they need to come in and cool off they need to use the restroom there's something engaging for them to do and it's a space that's forming welcoming for them so that is another goal of buying for this here. Next slide please so that is everything I had to tell you guys about I would love any suggestions or ideas that you guys have for programming or things that you would like to see happening at the centers I should mention Jen had mentioned the the city booters registration begins on August 3rd our fall winter activity guide is supposed to be arriving at the community centers tomorrow and will be distributing it to local locations libraries and like that and then over the next couple of days but our registration for the fall and winter does begin on August 3rd for all of our programming. Thank you wonderful thank you for that thank you Jackie are there any questions from the board? Jackie I wonder if you and I could talk about similar fundraising for the center because that was my job and I've never you know pulled away completely from that so I would like to if we could sit down I'll email you with an appointment. Absolutely yeah I'd be happy to okay yeah maybe we can get some money to flow in okay I love that right you know I remember the chili fast right yeah and all those dances it looks wonderful thank you it is yeah absolutely thank you um thank you so much I know the classes are all registered through the portal the rental spaces is there preliminary information on spaces available on specific days online or does everything have to be done through a staff person? There is not so it does have to be done through a staff person. Is that intentional at this point or something that's being reviewed? It is intentional so one of the challenges in in preserving spaces is it's not quite as simple as like the space is available we can book it because there's parking considerations there's noise considerations there's you know adjacency considerations and so having you know like a rentals calendar public like our program does allow us to do that like we could make it like where you can see that this room is available at a certain time but unfortunately it doesn't really show the public the full the full picture of whether that's actually available so it really does the requests really do need to be reviewed by a staff member to say yes that makes sense for us to rent it for that function at that time or not so it that's why we intentionally don't do that because it kind of gives a false impression of availability so as a for instance let's say i wanted to rent this room for two hours how much staff time would it take for me to make that minimal to make that like the inquiry or i just to say it again maybe i don't care what's the overhead what's the staff overhead in the renting this room for two hours because it's all done with a staff person you know a simple rental like if you're like i want a business meeting in this room pretty minimal i would say the the staff total staff time i mean with the input of that rental probably 15 minutes with the setup of the room by the facility staff probably another 15 minutes so for something like that now something like a quinceanera or a expo or something like that it's going to be greater than that because there's going to be a pre-event meeting where they go through every detail but basic business meetings the staff input for that is is pretty minimal and currently there's no consideration of making it a more automated process not for the facility rentals no we do do that we do use our program in that way to seven degree for our parks bookings like our parks rentals the picnic rentals um but even at that it comes in and then staff actually opens it up looks at it make sure that it's going to work and then contacts the customer and still has to go through that process so it um that it kind of takes out the researching available dates um but the other part about that is that we kind of like is when a customer comes to us and they have a specific something in mind and it won't work we can then make other suggestions of other locations like maybe they had this room in mind that's not going to work because of whatever considerations but maybe we can put them in the Dimeo room at Steel Lane and that will work just as well so sometimes it's helpful to have that someone not just self-select out and you have us have the opportunity to redirect them to something and another alternative space thank you you're welcome any additional questions i got a quick one uh just regarding revenue with respect to the contract classes is that direct revenue for the center is that just how much revenue was generated overall from the class itself it is uh it's total revenue it does not take into consideration the expenditures understood and just real quick for the sensory wall about how much funding do you think would be required it kind of depends on what what we go with right like uh so you know uh you know like one panel you can get for you know like two thousand dollars depends on how many panels what size we're looking at um kind of kind of see what I could what budget I could come up with and and then go from there and see maybe doing something in like a piece piecemeal like get a sense you know as budget allows where we can build it out um it is uh not a project that I have a really nailed down exactly what I wanted to do because I kind of it's kind of a vision I've had and so it's kind of a goal to head that direction um and uh so I mean probably could get something pretty pretty good in like the six to eight thousand dollar range so thank you all right thank you for that any additional questions all right madam host do we have any public comments on item eight point one yeah no hands raised thank you then uh next on the agenda is item nine committee reports uh me update from the mayor's lunch uh I have no personal update on the mayor's lunch I do not know if that was conducted or not um board member quant would you please provide us an update for the waterways committee report yes the calendar is such that we need tomorrow for this month and um we're running out at colgan reach two for an update on um the second phase of the colgan creek undertaking very exciting wonderful uh do you happen to have a quorum for the meeting will it take place well considering it's on site the staff's going to be there we bloody well good very good uh public comment I don't believe all right uh update from the board governing documents subcommittee yes so we were able to meet earlier this month I would say we had an extremely successful meeting we moved through a several of our bylaw changes and they happened forwarded to the attorney's office and we are meeting sometime in august I believe we're looking at mid to early august and to further discuss our diversity equity inclusion that be long in language and how we're going to bring that into our board I think we're doing bylaws we're going to go with the board bylaws for that one wonderful great update oh my thank you uh no public comment today uh deputy director santas do we have any written or electronic communications we have received the july uh cemetery wonderful copy of the packet thank you jen uh moving on to item 11 are there board members are there any items you'd like to see on a future uh board agenda carol please um I don't know when the last time was we had a review of prince memorial greenway I know it's a complicated matter because it's both creeks and parks but with the downtown specific plan and master plan and also with the building of the cannery project it is becoming all the more vital in my opinion and second item um probably everyone saw in the paper the fallen oak tree at spring lake um we have um an invasive beetle attacking oak trees in northern california now down from oregon and at some point to get some staff information on how that's being addressed in the parks will be very helpful thank you for that any additional potential agenda items we don't just had a question regarding where we at southwest community park was there a swimming pool scheduled to go in there so originally at southwest community park there was a master plan that was developed that showed everything the library the community center and a pool at all at southwest community park and you know how popular southwest community park already is so we had the opportunity to move those things to the hern hub and create those opportunities there so we're the as part of the hern community hub they're asking should a pool go in there can we afford it or is it something that maybe that part of that active recreation is a better location for southwest so that's a question that was asked at the last meeting as part of the survey so we'll be finding that out in the future from the consultant who is running that but yes originally there was quite a bit of in for a bit of infrastructure that was planned for southwest community park i wouldn't spoke to the superintendent of belview school district and you was him the property adjacent to southwest community park on the east side that big four acres that's sitting there is available he said we don't have a plan for it the only thing that has maybe is a salamander problem but he said that that would be an ideal spot where we could take it but a library which that's the libraries thing but that library and the swimming pool over on our park and that would make it a really perfect thing for for the community to have those two facilities there and i think it's just a bad spot for having our pool which will be run by our department market right down at that shopping center area because you're going to have a lot of children a lot of kids running around in cars and everything else whereas up at this area here where i'm mentioning it's it's perfectly set up for that when you know what's on set parcel belview school district and are they going to give it to the department you know but they said that and then besides they have a school that's over there off of san rosa avenue um in the back there's a area there that he said i'm willing to let park and rec didn't say own it but i said take and develop it and put a baseball field and other things there and he said i wish they'd do something with it because he said we you know it's there you can use it and in that particular area we really need some parks because it's going to be a lot of a lot of 500 unit building that are down from smart and final that's going to be opening up soon if there's one kid in every one of those partners and that's 500 kids and there's nothing we don't really have anything close by for them and that would be an ideal spot you know i mean it's just uh we've got to get more and we have one small park um i think we'll take a look at it but that's there between there and yolanda and it's just not i mean we need to have some some bigger bigger facilities there because there's going to be a lot of kids and then exactly around our location there southwest community park i mean there's hundreds and hundreds of housing that's going in and that pool would be perfect there and not down to that shopping center i'm jammed up with you know cars coming and going and backing up and so on and here you got kids coming on on a bicycle to go down or whatever it's just it's just not the right to me it's not the right spot should be up in southwest community park beautiful uh thank you for that any any additional items all right then with that i think we're good uh anything else director no all right then with that our next regularly scheduled meeting of the board will be held on wednesday august 23rd at 5 p.m uh with that i adjourn this meeting on the board of community services at 6 0 5 thank you all