 Hey everybody, welcome to The Waldoch Way, I'm Jessica and today's video is going to be about our homeschool portfolio using OneNote. So I keep a digital homeschool portfolio. Last year I showed you guys our first grade homeschool portfolio and I had a ton of questions and so I asked if any of you had questions again as we came into this video. I'm going to be sharing with you guys my second grade homeschool portfolio as well as letting you follow me along as I set up our third grade one. This is not a tutorial, I am not a tutorial person that's not in my wheelhouse, but I will bring you along for the ride and maybe you'll pick up a few things, maybe you won't, I'm not sure. But some of you asked if you could see how I set one up. So I'm going to let you guys look at our second grade portfolio on a screencast. Let you follow me along as I set up our third grade, but first I had a few questions that I wanted to answer. So that's what we're going to do first. The very first question I have is why do I keep a portfolio? I keep a portfolio because in the state of Florida we are required to either keep a homeschool portfolio and have it evaluated every year or do standardized testing. We choose the portfolio option for a few different reasons. Number one we keep a portfolio just because we enjoy keeping it. Now even if my state didn't require I would still keep some sort of record of our learning even though it probably wouldn't be as maybe intricate or detailed as it is now, which honestly mine's really not that intricate or detailed, I would still keep like a synopsis diary type thing of what we did and pictures just because of memory sake. I want Emily to have that years from now. I want to have that years from now. I enjoy being able to go back and look at it to see what we did, to reference it like let's say for instance ocean. Ocean is a topic that we do frequently. I can easily go back to last year when we did it, when we're getting ready to do it this year and see what did we do, what did we not do, what did we spend a ton of time on based off of pictures, what did she enjoy, what games did we play, what shows did we watch to make sure that maybe we're not doing those exact same things again this year because a year later I mean I might have forgot. So that portion of it is really nice too to be able to reference it as I'm planning for the next year. But the main reason that we keep one is because our state requires it. Okay, somebody asked me why I keep our portfolio digitally. So I kept a physical portfolio for two years for preschool and kindergarten which by the way you don't even have to keep a portfolio in the state of Florida until your child is six. I was just being an extra homeschool mom like you guys know I am so it's just who I was. And not only was I being extra in keeping one I was also being extra in the fact that my homeschool portfolio was like a five inch binder. No joke we had to like special order this giant binder. But Emily's kindergarten year, well her kindergarten slash first year I believe it was like late that year. We had three hurricanes that we had to evacuate for. We live in a manufactured home, a block from the river so anytime a decent size hurricane is coming we're evacuated. And every time we would evacuate I was like lugging this giant binder with us everywhere. Because in the state of Florida even after you have your portfolio evaluated your school board can still request to see it for up to either two or three years so you have to keep it. And I just had this like huge fear that they were going to request it and the hurricane was going to have like flooded our house and it was going to ruin and I wasn't able to prove that we did anything. I don't know. You know our house burns down like all of these things started going through my head after the third time of me lugging this 20 pound five inch binder with me as we evacuated. And it just was something that I called our homeschool liaison for our county and I said is there anything in the law that says I can't keep it digitally as long as I still have all of the things that a portfolio must have for the state of Florida which is like a list of resources used a list of educational activities and samples. And she said absolutely not. So it just became one of those things that was like we're just going to keep it digitally so we don't have to worry about lugging it around about it getting lost or whatever. Also it makes it so much easier for me to go back in reference as well as if the school board was to contact me it would take me five seconds to be able to lay my hands on it. I wouldn't have to go you know dig through a shed to find a specific portfolio grade year and then drive it to them and drop it off. I could just send it in an email. And that brings me to the next question was do I print it out for the evaluation and the answer to that is no. So our evaluation that we do is actually a digital evaluation anyway or a virtual evaluation. Our evaluator is located in Florida but not in our town. So I either I'm not sure I have to look at it again to see what I did last year. I either export that whole file and send them the export copy or I invite them to review it. I don't remember which way they prefer that I do that. But either way I can either invite them as a reviewer so that they can see everything within one note or I can export it to a PDF and they can see everything is like a PDF. Either way it takes him like two days to go through everything. Max Mom to comb through all of it. He looks at everything. He calls me and Emily talks to us for about you know 15 to 20 minutes. And then that's it. Our evaluation is super simple and super sweet. I also send that same copy to my husband and I. So we also have it in our emails as well just in case you know something wants to happen to the cloud. I don't know. But no I do not print it all it would be a ton of paper. And then the last question that I had with how long does it take me to actually keep the portfolio like to maintain it. And I have weekly logs that you guys are going to see in just a minute when I show you our second grade portfolio. Those take me about five to 10 minutes each week. I do them Sunday nights when I'm like in bed. One note has a mobile app so I use my phone in bed and I just type them up really quick. I have kind of a form that I copy and paste so it's super simple. I type in the shows we watched and the games we play. I plug in like all the pictures I've taken. I just plug those in and then I type out two or three sentences that say like this week we okay. For instance this week Emily was super enthralled with you know designing her own zoo. So we did this this and this and then she built her own zoo out of Legos like something super simple just to remind like to trigger my brain. Oh yeah that's what we did that week super simple. The rest of it is something I set up at the beginning of the year like the resources I just type out what I'm going to use once I've made a decision. The book log takes me five seconds because I just import from Goodreads. Most of those things are just at the very very end of the year when I'm closing our year out maybe an hour is what that takes me and that's to scan all of our samples and you know import our Goodreads book log and just kind of like finalize I copy and paste all of our out-school classes just kind of finalize the our records portion of it but again it takes me maybe an hour and then the rest of it takes me five to ten minutes a week. So it's really not a huge time investment in keeping that. Okay so I think that answered all of your questions if you have any more leave them in the comments down below but now I'm going to go ahead and do a screencast with you and show you through our second grade portfolio and then we're going to go ahead and set up our third grade. So this is what our second grade portfolio and one note looks like in case you've never seen one note it is set up where you have notebooks within notebooks you have sections and then within those sections you have pages. So you can see here I have a personal notebook and then I have grades for each of the ones that we're doing and then inside each I have two sections records and weekly logs and then I keep specific pages in each of those. So within records I have our second grade goals which I just type out each year and then I use this little check box right here to be able to check it when I feel like we've mastered it. This year I added an attendance log and for the attendance log all I did was copy and paste from my planner and then I can highlight by just doing that so you just select it and use the little highlight thing and at the bottom I totaled up how many days we had done school this year. My resources used page is just very basic resources that we've used so like overall these are some of the things we use for language arts the most frequent things we use for math and etc. One thing I was very excited about is I learned how to link within one note so if you click read aloud right here it takes you to the book log page and the rate the way you can do that is you just right click copy link to the specific page or section or whatever it is you're looking to copy and then when you highlight you can insert the link and then you would paste it and hit apply and then it could go anywhere. Same thing if you want it to go to a web page like this when you click it it's going to take you to my blog post for morning baskets that way I didn't have to retype all of that out they could just see that without me having to type everything. So classes taken is all of our outskill classes I wait until the very end of the year and then I just copy and paste from the transcript portion of outskill. Same thing with book log I scan our books on Goodreads throughout the year and then at the very end of the year I export that shelf and then save it as a pdf and insert it here as a printout. I can't show you inside testing and evaluation because our address is on all of those forms but all that is is any test that we've taken for the year which we actually didn't do testing this year I did last year and then the evaluation from the evaluator and the confirmation from our county that they received our evaluation but like I said both those have our address on it. Samples I scan in a portion of what we did for the year so for daily fundamentals I scanned in this sheet that I had made of what it was going to cover then I just chose day one of each week for no specific reason but that just was easy so I scanned in 30 pages instead of 150 and down at the bottom I have some of our unit studies where I scanned in a few pages from our veterinarian unit that we did and then I scanned in a few pages from Passport to More Adventures, some of Waldox Wizards and Wands and then I also scanned in some of the who was people that she did like there's Ernest Shackleton and Sally Rime. I also scanned in a few pages that we did with our nature co-op here and I added her extra math because she had worked so hard on that so I added her extra math report so it's just a sample it's not a ton it's not everything we did for the year but it gives them a really good overview and to answer one of the questions I got I do not keep papers after this portion is done and everything is scanned in all of the papers go in the recycling bin. For weekly logs I keep a very basic weekly log so I keep something for the summer that looks like this where it just says we had a great time over the summer here's all the shows we watched here's all the games we played in here are some photos from the summer and then I do the same for winter break and spring break and then for the actual weeks I just put a week in here and a date and for instance it just says you know this week we did the specific tournament we completed this in our daily fundamentals these are the shows we watched these are the games we played it's just a very basic template just to kind of remind me what we did that week. Now I am going to go ahead and set up third grade for you guys there's nothing in here right now and I know that I'm going to want a section titled records so I'm going to go ahead and make that section and a section titled weekly logs. Now what I do is within my notebook under homeschooling I keep kind of a blank template of each of these things so I know for goals I'm going to want to move or copy that to my third grade record section so I'm going to copy it there same thing with my attendance log and same thing with resources used it's just like a basic form for me to start with and then this is the basic weekly log this week we and then completed shows watch games played so I'm going to move and copy that one to third grade weekly logs and now when I go to third grade we're going to have some pages here within records and a page here within weekly logs now I delete this blank page because we don't need that but what I can do now is I can take this one weekly log and I can just keep copying it in here over and over and over and then I can go in and say week one and then I normally leave it like this that way I don't feel pressured and I just go weeks one through whatever I put in a spring break a winter break in a summer break and leave them blank for dates and then that way I can just come in here and type this week we you know played in the pool etc and then we completed we'll just say we completed our daily fundamentals um week one we watched dr poll because we always watch dr poll and we played Yahtzee because we always play Yahtzee and then I would insert a picture and that week would be done but I again I do all of this from my phone once I get this set up I don't come back to the computer until the very end of the year same thing with records I would go in here and type our language arts and math goals and then I keep this in my planer and transfer it over at the end of the year and then resources used I would just start typing in our resources used and any other things like I'm going to obviously need a page that's our book log I'll need a page that is our classes taken and I'm going to need a testing and evaluation and a sample all of that is things that will be added in at the very end of the year so for the most part other than me coming in and copying this you know 35 more times it is set up for third grade