 Welcome to the Regular meeting of the onion to school committee on Thursday, February 27th, 2020 as our first item we are actually going to go to our required and Notice officially noticed public hearing on the FY 21 Superintendent's proposed school budget I got a motion to open the hearing on the school budget so move Second All right, so Opening the meeting So we had our budget presented Two weeks ago and it's been out on the website. So I believe there's one person who is interested in speaking mr. Klosterman Thank you go ahead to the microphone and State your name and go ahead Hi, everybody. My name is Steve Klosterman I represent several families who three years ago Formed a downhill ski racing team with the intent of trying to prove the viability and sustainability Of the sport to petition the high school to consider adding as a varsity sport we've been talking with Dr. Janger and the different athletic directors for the last three years the team this year had 20 students competing in a league That's run by MIA a with many other schools in the league and we feel that we've Demonstrated the viability of the team that we think it will be able to sustain it over the next several years What we're looking for right now is because we are a club team Participating in an MIA a sanctioned league. We're vulnerable to two things This is an accommodation the league is making for us in any time The MIA could choose to disallow our team from participating in the league second of all We have students that have Qualified for what would be the state championship races, but because we are a club team our students are unable to do that We believe the benefits of the ski team are several for one of them as we have many athletes Many students actually in school now that don't have winter activities, right? We have a growing school population and opportunities especially in the wintertime for sports or scarce and sparse Last year for example We had a girl who was cut from the hockey team join the ski teams to provide an opportunity for their second all We have students are currently underserved in terms of if they like the sport of skiing and are not a hockey player They aren't able to participate in sport. We believe that we've given them an opportunity to do so We gave a more extensive report out to the budget committee And I'm hoping they were able to take into account all of the issues that we brought up and all the Opportunities we brought up so I just want to say we have representatives here from the front people that participate in the team Including students and we have over a hundred families who have expressed interest to us either through Social media or other kinds of other kinds of Communications that said they would be very interested in the team We do know that participation in team has been constrained due to the fact we're not an officially sanctioned Arlington high school sport neighboring towns such as Lexington Winchester Belmont typically have between 35 and 45 kids on their teams once they get steady state We don't feel there's anything unique about those towns that distinguishes them from the demographics of Arlington So so that I just wanted to thank the budget committee for listening to us the last time Demonstrate that we do have support for this and thank you Is there anybody else here for the budget hearing All right, can I get a motion to close the hearing you need to call three times? Is there anybody else who wants to testify? Okay? Yeah, is there anybody else who wants to testify going once? Anybody else who wants to testify twice? Anybody else wants to testify three times All right, can I get a motion to close the hearing so move second all those in favor? All right. Yes The hearing is closed All right now we're going to open the regular meeting of the Arlington school committee February 27th 2020 our first item is a guest visitor Tonight we're going to hear from Patrick Barbieri Barbieri or RBI area, okay the executive executive director of the lab collaborative under state law Educational collaboratives are actually an association of school committees And so we are one of the five school committees That is the association that makes up the lab which stands for Lexington Arlington Belmont Bedford in Burlington I thought it would be useful to hear from mr. Barbieri a little bit about lab and its recent development plans I'll also note that I am a parent of a lab student and mr. Barbieri. Thank you very much for taking the time to join us tonight Okay, so I'm gonna do just a little bit of an overview of the history of lab just how we started and you know where we are currently so We're looking at here on the first slide is So the members as Len mentioned Lexington Arlington Burlington Bedford and Belmont the years at the bottom represent Years that the members actually joined the collaborative so I want to explain a little bit about how that happened So in 1972 there were three parents two were from Lexington and one was from actually Arlington and they had Students that were about to enter high school 1617 and they got together they were friends they connected through their kids and they Decided that they didn't really want to see their kids going on to a traditional type of education in high school They wanted to teach their children with special needs how to live independently So they got together and they were starting to talk about you know How can we do this because they're just gonna go on to high school? We want to see them learn EDL skills independent skills travel training how to work so the parents got together and they actually Met with the sped director from Arlington back in 1972 his name was Ray Bone And he stayed involved with a collaborative for many years and they got him to come over their house And he told me the story just to talk about programming. This is or I guess they did back then but So the two parents from Lexington they decided that they want to try something everybody agreed will take it to the next step So the two parents of Lexington met with a housing authority in Lexington and they actually got this house It's on 4th Street right up the street from Lexington High School and Lexington said you can utilize this house as a program for those students I'm sure there's a lot of other details But the two towns agreed to that and they had the three students and they decided to hire a husband and wife from Lexington to pay to actually be the instructors so in 1973 The husband and wife and the three students actually use this house full-time during the day to learn independent skills learn how to make beds how to do laundry the husband had Really kind of unique idea that he was going to go out to the community and find jobs for for the students and teach them How to work so he went to real businesses and actually got sites for the students to go every day So back in 1973. This was a really innovative type of program. Nobody had programs like this. The students would would work Live in the house and they would actually go to real work sites and earn money And that's how lab started we weren't officially a collaborative at that point because collaborators couldn't start until 1974 But that's how lab got started Today in this house. There's still five students from lab who are graduates that live there So it's pretty amazing. They turn it into a group home So from there, you know the lab started to grow and we decided, you know, well that at that time Lab started to go into public schools So right now we actually what's unique about lab to we provide services for students from over six 70 districts About 50% of our students are from lab towns and 50% are from non lab towns And that actually the first model from lab. I have the rosters from back in 1974 and 73 years always a split between member and non-member students The house that I just described kind of identified what labs mission was and It's interesting because even today our mission in 47 years has not really changed You know, we provide special education services We provide transition skills and everything we're kind of doing today really represents what that house started for those students back Then we just expanded it significantly in 47 years So our mission we design and deliver special education services that promote academic social and career Independence and the most inclusive settings possible This is a picture of our students at Disney World. We go every year We have about 40 students that go with lab staff and it's been something that we've been doing for 35 years Another unique thing about lab is is that we are all of our programs are in public schools We just had our coordinated program review last this this past fall and the They said that we were the only collaborative now that still has its programs all in public schools In the law the intent of the collaborative law was to be in the least restrictive placement And that was to be in public schools and that's how most collaborative started So we still continue to practice, you know beating the least restrictive in placements The inclusive concurrent enrollment initiative of the ice program We also have a program at a college This was a program that started I think back in 2007 And I tried to get in there because many of our students that came to us wanted to have some type of College experience, but you had a partner with some college and I think you know Middle sex was in our backyard But they weren't really keen about taking on a new project We had a parent fortunately that Knew the president and we had these conversations about Trying on it, you know for at least one year and it worked out great The ice program is the only program that you can Actually have an educational coach that is with you go into your classes and helping you out in a college setting We have about 12 students per semester That attend college. It's a great program and I can't tell you the the Improvement and the independence of the students that have come out of this has been tremendous We have a waiting list. I think the two years So we're trying to get middle sex to loosen up a little bit and say can you take more students on As we go along because it's proven to be very very successful This is actually a presentation the parent on the right is the one who really helped us Get into the program. So I give her a lot of credit for really advocating starting that program A little lab data little snapshot of We have about 300 students in lab program from ages 3 to 22 that number changes We could go up to 320 310, but usually, you know, we're right around 300 students We have 220 staff that includes our central office financial staff to specialists Paris teachers We don't hire outside people. Everybody is our own staff that provides services We're in 16 of the public schools in the lab districts from elementary to middle to high schools And as I said, we're in the most sex community college So we have about 34 classrooms total within the lab districts about 70 percent Of our students are at the high school level and the other mix of the 30 percent is the elementary middle school At this time we have 32 worksites or 32 businesses You've probably seen our lab vans the blue vans driving around town The reason why we first got those vans was because we transport students to our businesses with job coaches every day Our students get paid. They're working alongside regular employees in the businesses We were at some businesses like Honeywell and Polaroid for 30 years So the relationships that we built with a lot of these companies was really amazing. It gave our students a lot of opportunities We're always looking for new businesses. So if you ever have leads Sometimes it's just it's apparent. It's somebody in the community that has maybe you want to talk to this person And you get in the business and you just grow it from there. So our students are Many of our sites have hired our students full-time Lahey Clinic is one of those worksites where we have probably three or four students that got hired full-time after they graduated from lab We have a diverse set of population of students sometimes when I talk to people they identify lab with one particular type of student But really we have students from multi handicap to intellectual delays developmental delays about Did some data about three years ago? I think about almost 40% of our students were on the spectrum on the autism spectrum So that has changed over the year mental health is now starting to increase so The population of students have changed But we still have a diverse set of population of students in lab This is not the most exciting slide, but it represents something important We talk about this a lot internally about who we are and these three so the base of this particular The triangle here is social recreational and create transition Social recreational is something that I can't emphasize enough to parents That when students come to lab they have a myriad of opportunities to to go to night time trips To dances over night trips And we continue to expand that we're expanding actually post 22, which I'll explain a little bit about but The importance of having the opportunity to go bowling after school or go to a movie or go to a dance Our dances are awesome. I mean they're at the energy that at the dance. It's just amazing. We have one every month so When they start to connect and they come this is always going to be at the base of The triangle the academics in the Korean transition again when we talk to parents about what we do This could change this particular student would be focusing most on their career transition. They may be 18 19 years old They're starting to work more or less academics and in other case the academics could be on the bottom And that could be the base where students still trying to pass MCAS still Progressing in academics and we want to keep that going so we talk a little bit about this division is always Changing it's something that should be there, you know at the center of what we're talking about to students But every time a parent would first come and I would talk to them It would be really about this kind of model and how it would work for them lab for life We We have a reunion dance every year and we started this is our first first post 22 type of program Just to show the expansiveness of the lab community. These are graduates that Go as far back as 1986 that still come to our reunion dance so we do it every fall We actually have to now because it got so popular and they wanted us to do more But we have about 250 students that come to our reunion dance every year And it's just amazing to go and see the connections that the students have with each other There's still many of them still doing social events some of the students are now living in group homes together And I always ask them the same question because this is data. Where are you working? Where you're living and what type of recreational events are you doing? Just on your own and that's the key really to their happiness in life. They have to be connected to something So this reunion dance is is just amazing But we've added a whole lot more post 22 recreational events that we're starting to to expand These are just some of our graduates when they see each other. It is like a homecoming They have a great time. It's really formal dinner. Some of them come in limousines. It's amazing This is actually a New York trip. We do a lot of overnight trips during the year and sometimes for parents Their children have never been away from home and we can understand that So some of their first events that they go away with is actually with lab And there's a certain trust there, right? They know the staff all of our staff shop around these The New York trip made me a little bit nervous, but because of the crowds there But I made sure that we were in constant contact, but it went over great all of our trips Just they come home and they're just excited to go on the next one This is a trip that we actually did to Ireland We actually been to Ireland a few times But we act we got to go to the first opening of an autistic Autistic friendly city Newcastle was opening. So till who we partner with they run group homes We got together and we talked about doing a trip to Ireland and they were kind of hosting it So we had a group of students that go it was it was an amazing trip Disney World we go to every year ski trip Lab prom we have our prom coming up May 1st And again like for all students we want them to have the same opportunities as everybody else the prom is this is held at the Burlington Marriott and Parents we have a group of parents that work to put this together It is as classy as can be the newspapers come they do the red carpet. They take pictures It's just incredible. A lot of our best buddies and pals come And it's just a wonderful event It's starting to gear up for now this is actually a picture of Lab alumni and again just to show the connection in the community any hockey fans here Is it two years ago that the Bruins played in Chicago at the winter classic? So I'm watching the TV and all of a sudden About 90% of these students are graduates from lab and it pops up. They're all out there. I was watching the game and I remembered that They threw Belmont sport. They always played Street hockey they play with the donut and they this was an organized event where they did they traveled all the time Again 30 20 years later. They're still as a community still doing the same thing and now they're at the winter classic playing street hockey best buddies Best buddies is that we have best buddies here at Arlington High School We're actually just starting the best buddies at Ottison I guess the first meeting for the Ottison best buddies. There were 45 kids that showed up to sign up. So it was pretty amazing I can't emphasize the the power and the The good stuff that best buddy does we first started best buddies in 1999 we had the first middle school chapter that ever started And it was purely new to us Now best buddies has expanded in almost all of our high schools our middle schools and again, I want to give pals Credit to because they're not a best buddies chapter, but they still do the same thing that best buddies does I Don't have the slide up here, but special Olympics we hold every year We have about over 200 athletes and about 250 best buddies come from all the schools We hold in Lexington, but they come from the middle schools They come from the high schools and they all work with the student one-to-one during that day It's a special day at the opening sir. I wish I had that slide on here, but It's just an amazing sight to see and it's very emotional and Again, the best buddies have done so much for the lab students What's even more amazing is that we've hired a significant amount of best buddies when they've worked with lab students Gone to college then come back whether they've been teachers speech pathologists It's really amazing that they have the connections to our students at our graduation Many of the best buddy graduates come back just for graduation just to kind of see the students that they worked with So pretty cool to see that All right, this house is on Woodland Ave in Lexington a few years back we Were trying to continue to expand to teach our students to live independently So we were talking more and more about housing So we wanted to go back to our roots back to night, you know, 1973 and rent a house So we worked with till they had some group homes and I noticed that this one was not being Used this happens to be on Merriam Hill in Lexington. It's the smallest house there. Everything else is huge and The less than thousand authority we decided to do a presentation to them and they said great go for it They charge us Bailey anything for it, but we use the house full-time So our students are in this and we actually got to rehab the house as well And our students were also part of that so they felt like they were Being part of building something that they were actually going to be using so this house now looks different Cook they do laundry make beds they do all those even social recreational activities Then on weekends, we partnered with till to offer respite For parents who would want to sign this on a daughter up so it goes from a Friday night to a Sunday night and You know, we know it's hard for some parents at the beginning But at least that opportunity to be in a house and it mimics group home living So as our students start to get older, this could be real life for them And when better to practice that in a real setting in a real house So it's been amazing and we hope that the respite continues to to to expand and expand But our classrooms fight over the house to use it because they just enjoy it and it really teaches them amazing skills post-22 So lab for many years. We wanted to offer programs for students who graduated. They have these adult programs And many of the districts I felt that the lab was just built to be able to do this the stuff that we do currently Could be just expanded to post-22. The problem was that the law prevented Collaborates from expanding in this area We don't know why it just something that went on and went on but I constantly talked about it finally for some reason on December 30th 2018 they passed the law that now collaborators could be part of it so we applied immediately and We got approved under DDS to provide services. So labs vision for this will be able to Students who graduate it may not be for all of our graduates, but they would be able to come into a lab adult center So we're gonna start it This March real small the funding is significantly different for it. So you have to be real creative You got to you got to expand it. So we're excited about this because the most stressful part You know for parents is you know What happens post-22 and it is such an unknown world and it's so hard to navigate So now labs gonna be able to offer these services will offer parent support With that and there's a myriad of services that you can offer, you know, above and beyond recreation Of course, that's gonna be number one because the recreational opportunities We want to try to keep connected within the lab community as much as possible. There's a lot out there But what we can offer within, you know the areas that that that we're providing program We just think that we can do it really well. So we're excited about this. We're getting lots of calls actually Had our dance with parents And we'll probably start off with five students and just start to expand it from there. So we're excited about this What makes lab click You know, I think that that our community and our alumni is something that kind of constantly gives you the energy Just start new things to expand programs that you've already done I'm constantly we have an apparent alumni group that I meet with every month We meet with graduates. So they're constantly giving you ideas We live and breathe transition and I think transition. It's kind of a buzzword today But again, we were doing it way back in 1973. We just started to expand The services that we were offering Social opportunities and connections that will continue to be something that we develop in new exciting ways It's just something that when people come to us. They try to take full advantage of And we stayed true to our mission. I think that the one thing that people know lab for is Creating special ed programs We do some transportation services, which is great But you know, we really want to stay true to what we do well and continue just to learn from that and expand from it and Lab for life and homecoming. I always When I talk about this, you know, many students go away to college after they graduate And what our students do we want to have our reunion dances We want to have something that they can come back to that they connect with and then they identify with So that really keeps our community strong So that's it. That's kind of the history from 1972 to what we're doing presently Again, we are excited about our post-22 program because I think it's going to decrease the anxiety of parents quite a bit knowing that they have something to go to And it'll just take us a little while to to build but but thank you for giving me the opportunity to to talk about lab and labs all things been a member since 1973 so One of the things that We're facing is obviously the sharp increase in enrollment in our town Which has impacted our ability to to have space and I know this is not uncommon within our region Can you just tell us how you're working around the? Enrollment growth in the membered towns Yeah, so that that's always been a bit hard and I think that You know with space and many of our membered districts has been increasing so You know the good news is that this New projects being built that that creates space for that I think for lab like a lot of people ask, you know, do you want to continue to grow the program? No, I think that that's this is a good number to be at but I think the communication of around space and You know our board talking about where spaces and one building and one projects being built And we'll be able to move programs. It's kind of a constant flow to that But it's something that we talk about quite a bit. There's not one direct answer to it I think we've been pretty creative and trying to continue to to Utilize space, but the new projects that are being built help quite a bit as well This was next. Yeah, so thank you so much for for doing this presentation I realize I don't think we've seen a presentation since I've been on the committee and I I really appreciate this So I just have a question about you mentioned that fifty percent of the students are from the lab Districts and that fifty percent aren't what's the difference? Is there a difference in tuition costs? There's a non-member and member cost. Is that the only difference or anything else? I mean, I assume that our students are prioritized If there were space limitations, yeah, yeah, exactly. Okay, we've always had a member and non-member cost to lab and Yeah, and then one more question. Where is the post-22? Program going to be located? So It's great question because some in DDS has changed in the way that they want to provide adult programs So the ones that exist now under DDS are they have buildings, right? So our vision is to have a building but the way that we're going to start it is Is mobile units and that's really been kind of the trend because a lot of the adult centers They have what they call community-based students who are funded community-based and they're supposed to be out in the environment 100% of the time And that's a hard model to do but so we're going to start off with that then eventually so you utilize The community constantly travel training work internships Are you continuing to learn the skills that we've been teaching in lab? But there's not going to be a base at the beginning We'll use like the Lesson 2 community center and we'll start there. They'll go have a plan for the day We have schedules built But we wanted to follow that that mobile unit Some place then eventually I Expect that a student might not be able to do the group activity for some reason Yeah, and there's two types of models as a day have and there's a community base that a student would be funded under And a good program really should if they're community-based they should be out in the community 100% of the time I want to thank you so much my sister-in-law was 56 years old She's a graduate of lab her first job was at Burger King She lets us know every time we pass it awesome She works full-time at the library right now lives independently as a wrong apartment and The life skills she goes to the annual reunion every year. I have to drive her She won't let me come in and I have to wait for her outside But it's thanks to your program that has created a very positive person in her. So thank you Mr. Tillman, it's a great presentation. It was really helpful Could you just elaborate a little bit on the partnership in middle-sex community college? Are the students able to get college credit while they're in that program? Yeah, and then do you have a sense of how many actually Once they are able to enroll and actually get a two-year degree. Do you have any data? Yeah, it's a great question when we We learned a lot over the year and years and how to develop the program that the students need so When ice was first developed it was it had its kind of you're in regular classes It's not like the transition program that had where it was separate. You were actually you actually went in the classes So we kind of had a You know a list of classes that we thought would be successful And we first started with audit in them. We wanted we wanted the experience of them going there But then over the years Students were doing great. So now if they choose they can get credit for actually college course So they don't get a two-year degree But the idea is is that a student would go once they're done with two years At middle-sex the four semesters that they decided that they wanted to continue to go to middle-sex that They would do that we've had a few students who have done it So they had a few students going to get an associate's degree. Yeah So out of the ice program there isn't a student that I could name that's actually got an associate's degree because it's so new But but we hope that you know, there's a lot of students who and they just they take to the college and then they do really Well, the last students who go and say that wasn't for me at all. So that's good data as well so but that the our decision of what classes that the students could take and Actually taking it for credit that actually changed which was a good thing. So Many start with taking classes that are audited and realized they built a confidence and they want to take it for credit Thank you Well, thank you very much for coming I appreciate it a couple questions so One of the things I like about lab is it it's basically regionalization So we talked a lot about in municipal government in Massachusetts because we have this sort of odd model of each town having its own Systems, you know, there's been a push not very successful to regionalize services and do economies of scale But recently, you know here in Arlington and in Lexington and other towns We've developed programs that basically duplicate what you're doing at lab. So I wanted to hear your thoughts on that You know, do you I mean obviously it's better to have our students in our in their own high school But at the same time you've built up these excellent programs that have all these Supports and in placements. Could you talk about that tension a little bit? Yeah, so the way that Philosophically, I think lab's job is always to have a student go to least restrictive That doesn't happen all the time but I mean if a student comes to us and We were able to give all our services The best we can that student went back to the district and that that's successful. I think that that's something that We talk about quite a bit So we don't we I don't there's no tension I mean, I we really don't look if the student gets referred to lab a student gets referred to lab and we're going to give our very best So but we do even even when a student comes to lab and you know Apparently wants the student to stay in the district, but maybe they just need to come to us for a little while The question becomes can they still be in the town that they're from so if they're from Bedford Can they still stay in bed for a third from Arlington? Can they and we try to accommodate that as much as we can So again, I think our job is to service the students the best we can so they can be in the least restrictive environment And then sort of related to that. This is more of a request But you you do have these excellent programs and the excellent supports the recreation program in particular And I did learn it was sort of through the grapevine That when my student was my child was in district that they actually could apply to be part of those programs I'd really love to see that be more publicized And and made available to people because there are a lot of kids who are in in district programs Who don't can't participate in school sponsored recreation or town sponsored recreation? And we've discovered how wonderful these programs are and you've talked about them And I'd love to see that facilitated more, you know part part of the issue is transportation But you do have the vans in most of these towns anyways So maybe more can be done to get get other kids to that that was one thing and then also with with the program that we've established At our high school it would be great To have some partnership developed to get to have lab provide some of the supports that were as we're building our own program So I would ask that you guys work together on that if possible Great. Well, thank you very much again for coming. I appreciate it. I Just was also going to say my thank you But also let you know what a fabulous leader Patrick Barbieri has been for the lab program. You heard about the vision for the post 22 I think that that is something that he's had unanimous support from the five superintendents and developing and We think it's going to be something that's going to meet a huge need that is out there not to mention The work that you do to support Families and thinking about how you could have a group home and and that partnership with Phil is terrific so The other thing I remind you is that we have dedicated in Arlington Space in the new high school in fact Affair to meet all of the needs of that program in the new high school So this has been a huge commitment on the part of Arlington and I think that It's a it's a testament to how successful the lab has been but also to Arlington for understanding How important this kind of a collaboration is? That was a great process being there from the beginning just talking about what that would look like so Thank you The other part of your vision and your your leadership is that we are fiscally very sound Very One more note the the best buddies club at audison is being started partly by my daughter and another student Both both both of them have siblings that are in lab programs. That's great. So it's a really nice way So the audison lab Program had moved out because of space issues right and just moved back in two years ago So now they're starting a best buddies program. That's great. That's all I should say I had a sister who went through lab So You know that has that experience obviously has has helped, you know to the post 22 when a group home living So you learn from from being part of that and siblings are important We talked about doing a sibling group as well in lab because that's such an important Thank you. All right. Thank you so much All right, so next we have the Arlington public school students presentation from learn launch Right there teacher is here physics teacher at the high school Mark back there Mark Petrazino Do you want to come all of you come up and also I want to mention that Sam Hoyo is here who is it is the k-12 director of Science to support them these students were applied to participate in the learn launch Conference which is held at the Heinz auditorium every year it's become increasingly competitive to be to have your project presented and these students were Selected and I have to say they had Maybe I'm being a little bit biased, but they really did have the best one-minute elevator speech of any group that was there So it was terrific. I don't know if you even want to give that elevator speech before you talk about the the project But I also want to Microphone you got a microphone It's television it's directional it's for the people at home. So Yeah, you're on you're on TV Just pass it around Infrared man, where are the bad guys? Let me get my nifty infrared camera out to find out Aha, this is no lamp. This is a bad guy No one beats the power of heat Listen to our presentation to find out more about how you can use these awesome tools to explore the infrared world Which we cannot see with our own eyes These thermal cameras and physics to study thermal energy and heat transfer like conduction convection and radiation Yeah, we did a bunch of really cool experiments with them If you want to learn more about what we did just come talk to us That part I was like come to our booth, but we don't have a All right, is this good? Yeah. All right. So basically what happened is we went so last year It actually all started last year some very nice people from Concord consortium came into our Physics honors classes. Yeah, I might have been all of them, but we were all in honors classes John Denor and I were all in the same class. So we were lucky to enjoy this experience together but basically what happened is some people came in and they had these cool cameras and these phones and Basically, we got to do a little minimal exploration and we did a couple labs with them and Kind of just used the infrared cameras And I guess the coolest thing about the whole thing was how something as small as this Just a small little thing right here can like show us as much as the infrared cameras do which we will Proceed to show you Okay, so Basically it was routine and It should have it could have been a little bit more loose and that would have made it slightly more enjoyed so I really like this project because It basically talked about the principles of heat transfer conduction convection and radiation And when you learn it in a textbook, you don't really get to know it Like it's just a textbook spouting definitions of what conduction is and stuff And then you're supposed to write it down and memorize it But you don't actually know what it means But with these cameras you can actually see the flow of heat transfer in real time Which it helped me learn better and it helped me remember them better So now like probably 20 years in the future. I'll be able to tell someone what how heat transfer works Yeah, so another great thing is beyond the thermal cameras themselves working on the actual Learn Launch project and going up to the actual convention was really like a great experience for me at least is great to miss a day of school Go and talk to a bunch of teachers and administrators about you know heat transfer and something that I Reasonably liked so oh Yeah, the food was really really excellent like they treated us very well Yeah, it was a great time Love to show you guys some of the experiments that we did with the cameras. Yeah. All right. Awesome. Let's do it All right, so the first experiment that we'll show you involves a metal and a plastic spoon as you guys may know metal is a better conductor of heat and The thermal cameras do an excellent job of showing that so this is gonna be really hard to show But how about this how about we take pictures and then just show pass it around because there's yeah All right, so if you if you um What we did is if you place a thumb don't know if you want to go ahead Yeah, so if you place your thumbs on the bottoms of the plastic and metal spoon for a few seconds the heat from your hands will Remain on the two this plastic spoon and the metal spoon and if you remove your thumbs You can see that The heat is still remains on the metal spoon And it does a better job of traveling up the spoon and moving more towards the ladle than the plastic spoon where your Heat is left mainly on the table and just the stem of the spoon rather than traveling up So that was one of the really one of the cool things that we could see like how metal actually transfers the heat Even if it's from our bodies up the spoon and just in general in metal surfaces, so if you John you want to pass the camera around already Let's take another we ask questions while they're doing this. Yeah. Yeah. Sure. Yeah I'm just curious. Do you ever try any? Biological heat in other words present something to somebody a comment and see if they does any heat radiation from the person in other words For a better thing embarrass somebody to see if it creates internal heat. Oh Well We should have but we did another experiment that involved a whiteboard Okay, where the whiteboard actually acts as a mirror really to the heat that is released from your body So if you shine the infrared camera on a whiteboard you can it actually acts so you can like see your face Reflecting out from the camera, which I thought that was really cool. Yeah, that's so you can see the reaction The teacher might have with the glass. Oh, sure. Yeah Yeah That whiteboard thing also works on windows because they also reflect the infrared heat What practical applications do you see what you've learned from? gas leaks and when you're like If you have a house you can see where like if heat is escaping from your house And you can see where it's escaping and like where to insulate it and Yeah A lot of times people would say oh The money that I lose to get an infrared camera and discover that problem It's the same amount of money that I would lose to just like have someone come and fix it But these these cameras are actually relatively inexpensive compared to other infrared cameras So it's really easy to just use it at your house and stay on top of things Another thing that we we found and did some research I don't know if you guys remember but after the Boston Marathon bombings they used infrared cameras to find The the bomber hidden in that boat in Watertown So that's that's more of a larger scale purpose But another way that you could use an infrared camera and you're like everyday life and like how it could be helpful Other than just like seeing seeing your heat on your body Any other questions I have a statement, which is that did you know the library will lend you an infrared camera? It's one of the many things so they lot I didn't know my library of things where they can lend you various things and one of them is an infrared camera You could continue your experiment by borrowing it and taking it out I don't know how big it is or anything, but I didn't have it Yeah, I know that Ritika actually if you want to talk a little about this But she took it home took one of the cameras home Yeah, so I took one of the cameras home and my dad is a physicist So he got very excited and we spent the next hour taking pictures of random things So first we did friction or one of the things that we did was friction So if you rub your hands together and put it under the camera or if you like write your name on the table Mm-hmm So if you just like rub your hand on the table you can actually see the friction created So another thing that we took pictures of were the refrigerator So we opened like the top compartment which was the freezer and then the bottom compartment And we took a picture of the both and the bottom compartment was like kind of orange is Orangeish red so it was warm and the top one was blue purple. So it was very very cold And some other things we did was turn on the ceiling lamp for Like a minute and then we turned it off and you could still see that the heat had still still remained on the lamp So yeah, it was really cool. Any more questions? So first key I'll give your names. Oh, right. Yeah, of course So my name is John Chaw I'm Ritika Gurdjur. I'm Nishad Vinayak I'm the Nornal Bonnie And so how did you get involved in this? Is it just the four of you that did this? Yeah, mr. P sent out an email. It was like hey anyone want to do this and we were the four that said yes And did you work on this after after school or during next block or after school usually right whenever we could because Our schedules didn't always line up. So whenever we could we just came but we went to mr. P's room and worked on it a little bit and Then how many people did you did came to your booth at the conference? Did you count? But there's a lot okay quite a bit like the entire time people were explaining nice More more there's a lot more right Awesome, well, thank you for representing Arlington and you guys are what year you guys here so you can keep doing this great Is there a possibility of more teams or are you guys I I Yeah, no, I think there were a couple schools that had multiple like teams go they had like different projects I think maybe maybe and over. I don't know right it was The technical school and Lawrence had to yeah, right Right in fact, they have a learning walk that's coming up in March that some people from Arlington are going to go to We sponsored a learning walk last last year it gives But it is It's what we also have some What's going on here is this is an example of the kind of project Based learning that we're we're doing more and more in the schools And we have a number of projects that are going on at the middle school So they may want to apply next year for their next project It's hard to say maybe we'll get to that'll get accepted. They really do the acceptance They have a team of people from learn launch. These are usually people in the fields that choose the The best projects to bring forward so We only had one applicant this year and we had it was a Great project that was accepted, but maybe next year. We'll have some more projects Be nice to have a project from the high school and the middle school Come to learn launch. Yeah There is a bunch of teams and schools from ranging from elementary school students all the way to high school Let me explain a little bit what learn launch is you've heard me mention maple Which is the consortium people who have been looking at personalized learning, but learn launch is brings together all the all the schools involved in maple as well as the Department of Education and entrepreneurs and High-tech companies in all in all fields biomedical physics. It's just it's a A group that has sort of keeps all of those different different Groups in communication The current president who just stepped into that role is Jane Swift who was a former governor of Massachusetts and Is a is a strong proponent of the work that this is doing a lot of the convention Is entrepreneurs speaking entrepreneurs, but it's also entrepreneurs speaking educators and vice versa And then of course what what we're really hoping to do is to have students be really excited about using Technology to explore areas of interest for themselves and which is what they did With the support of their teacher who is standing back there. Mr. Petra. Thank you All right, and so do you want to you just wait everybody so they can see you And and and Sam Hoyle who is the director of science Congratulations Now you've mastered the microphone All right, so now we have our delayed public comment I should have explained that we had it because of the scheduled presentations from outside people we did delay Public comment. I don't know if anybody is here for No, no, all right, great so next we'll move on to our time for discussion of the FY 2021 budget it was just presented to us at our last meeting so I wanted to Give some time in case anybody had any additional comments or questions Before our next meeting because we will have to vote to approve it at our next meeting So if there's any changes that people want, this is probably the best time to Discuss them. So does anybody have any changes or questions about the budget? Mr. Sikman the last meeting asked for the cost of bringing in a ski team We will be providing an updated budget To the school committee, but I can discuss a little bit about what mister me and mr. Buller Who's the athletic director have discussed and went over for a budget? We had a couple of meetings and so We we he had some information about another district that was Also the ski team need them and their enrollment was They've been doing it for for some time and their enrollment is around 50 students And they had a total budget around forty three thousand five hundred our budget with an assumption that the current ski team is around 20 students and We are going to say that with probably the first year just conservatively that we could see maybe five additional students participate On top of the 20 students that are already currently participating. So a total of 25 students So in order to serve those students for the ski team we were Suggesting or proposing to have two coaches, which would be a head coach and an assistant head coach For the events we had to consider transportation so transportation there's a cost Obviously, we do have our own vehicles for transportation for events that happen in state. So Unlike a lot of sports some of the like the the practices can happen at on site here so practices would would have to be at a Ski practice which is at the Blue Hills, which we are proposing seven practice Events and then there are five races that are hosted at the Blue Hills So that in district transportation provide that but then there are six ragged edge Events and with the quote that we procured from a vendor that can provide out of state Transportation for with a coach vehicle that would cost around $1,300 per event Those bus those buses usually can hold up between Depending on size between 30 to 50 students We also had to consider the passes the ski passes So we have some passes allocated for tryouts And then as well as Season passes for all the team members that do the 25 team members that we anticipate that will be on the team We also included the fees that make this sport eligible and part of the MIA Competition and Some of the other admin costs related to running the program here for the school district So we had a total cost around 37,000 for the 25 students Thank you This is I just have a question. So when we heard the presentation at budget it sounded like some of the other districts Parents will drive their kids to practices, but not for the meats. Is that To best your analysis, do you know what the other districts do with regards transportation to practices at this moment? I do not know that information, but I can with that save a significant amount Or is that just a small drop in the bucket? So the practices aren't actually To do all the practices is slightly a couple hundred dollars more than one event out of state event Because all we have to really pay is for the salaries of our drivers I mean there's fuel costs usually related, but we don't really allocate it to the transfer I mean to the athletics department. So So and then how much of that cost would we be able to recoup in student fees So we're we're still working on those numbers trying to determine the actual fee We also want to at some point in the future meet with the budget subcommittee to reevaluate the athletic fees are And so that's something that me and mr. Bola are working on hopefully to present really soon But if it if it was the seven hundred dollar fee, right? So we were we John initially had his proposal around five fifty. I think realistically the numbers between six and seven hundred dollars For these fees which are in line with the per pupil costs that are to similar sports that we charge six to seven hundred dollars So just so that we're clear because we had a lot of people here tonight and they've come sort of repeatedly So what where are we at with this right now because I look what do you need? What do you need from us? I mean, I personally would like to move this forward. I can't speak I don't know what other people want to do because we don't talk about that obviously but What do you what do you need from us so we can either come to a place where somebody needs to make a decision or we're Going to go someplace with this. I don't know so I think that if I would understand correctly I think we were all on board with supporting the ski team We were intending this year to use mainly the balances that are in revolving to support this We will Address this in the updated budget. We anticipate to have that out Hopefully early next week once we get all our changes that we need to be made be addressed Great I believe that you need a formal vote of To have it the ski team be part of the athletic program It it is important that that happened so we now usually it would go to subcommittee and the subcommittee could recommend it But there's that doesn't have to happen in that direction Mr. Hainer Having this vote is important for us to know the final cost Okay, is it a concept vote in other words that? The school committee would like to have a ski team and then we look at the numbers afterwards because I'm hearing tonight Correct me if I'm wrong approximately 30,000 plus for the program But the possibility of fees coming to approximately 15,000 dollars Are we now looking at a budget effect of 15,000 or is the 15,000? Would it have been 45,000? I'm still a little confused on that So if I can respond So if we were to use it similar to how other programs are allocated, it's about a 40-60 split So 40% is covered by fees and the school committee budget covers 60%, which is about 14,800 would be covered by fees and 60% will be about 22,000 covered under the school committee budget So we're looking at 22,000 dollars if we do the fees and things of that nature. Thank you This is just to clarify. So if we were to vote to Accept this program to include it in our budget For next year, we wouldn't take anything away from any other program because we would use revolving funds But now it would be in our budget. So as we're making future plans about our budget rolling out So why don't we I mean is there Sorry What's so maybe the most important that we if we're gonna approve a budget next week We want to it'll probably make sense for us to Either send this to a subcommittee for or just take a for a take a do do this in two votes And take a vote to authorize the the ski team to become a varsity sport We could do that too. We can have a first and a second reading. Mr. Schwinn I think what we should do is put Authorizing a ski team on the agenda for the next week. Yeah, right. So it's on the agenda. We can vote it up and down This doesn't need multiple readings It just needs to be reasonably noticed on an agenda and that would coincide with the placement of a ski team in the budget better idea All right, I'm certainly fine with that. I just so We haven't added a sport for probably decades, but is that why you want a school committee vote? I mean, it seems like like the decision to not have a freshman football team was made by the administration I mean, how do you how do you decide? Why do you want to vote on this particular? Well, I think that they're historically I'd have to go back and look at all the records which are somewhere in the basement here but I one of the things that is the case is that the the the listing of the sports and the is in the is in the AEA contract and I I think that because of Liability issues and just general good practice the school committee if you're going to put in a team together I will say this. I can't remember how many years ago. It was volleyball. Does anybody remember you put the volleyball team in? Volleyball had been around a while. I was thinking gymnastics and swimming. I'm not sure how long it was men's it was a man's 9 years, so I don't this the first time we've added a sport. All right, it's been a little longer We'll cross all the eyes and we did have a vote all the teeth and dot the eyes I can't remember what yeah, so I think well, I've just said that I think it is important The school committee takes a vote to authorize for I think that the administration has the right or the responsibility not to Have kids on us on a team if there's none of participants That's what happened freshman football freshman football still authorized to happen There's not a lot of people that want to do it. That's exactly right If we had I'm sorry if we had if we had the turnout for that we would have it Listed as a potential stipend Yeah, so I think I think we I think I think what Paul came up with great solution next week I'm on the agenda. It's noticed. Yeah, everybody knows to come. I'm sure lots of parents will be here Jennifer answers all the emails right away from parents on this right away I had just had a question about the the budget but the point five BCBA was under district I think and but it was part of the elementary principles ask so is there kind of a vision for that person are they gonna be in the Elementary schools, or they gonna be or do we not have a vision yet, which is also fine I mean, we know we need that person I just was confused because the ass came in from the elementary It was a 1.0 and we did a point five and it came from the elementary principles But then in the thing it was listed under just we have three currently and they're assigned to district-wide So the job to be an additional district-wide and then we'll read Thank you Any other comments on the budget? So I just have one I I do owe you some comments on how to reframe the use of the Revolving funds funding. I will get to you tomorrow. Okay, and hopefully I won't delay the changes that you're working on Sorry for the delay. I was away last last week. So All right, anything else on the budget? Okay? Great. Thank you. And now mr. Mason you're up again on the monthly financial reports Right. So today you tonight you have in front of you is the January month ending for January 31st financial reports The normal general fund report grants account fund financial report and the revolving Financial report The general fund report It's slightly changed. We we we simplified it in the sense that you just see the the the the current budget that is allocated for the The particular expenditures That's changed from difference from the past but currently we're projecting 527,000 as a Surplus Which is not necessarily a surplus. We're still early things can happen We can have on a special ed kids education student enroll And that can throw our budget out of whack We can get snow in March Hopefully not That's that's some of the things but We're also looking this year as if everything holds steady To do some investments in technology infrastructure This would include Some fixes at the autism They have been having PA system issues And so we're actually working with vendor right now to try to figure out what the total cost would be that the overhaul that complete system As you know, that's that's a safety issue if you can't complete Communicate throughout a building if something happens it could be a major issue We're also looking at solving some of the overhead projectors in classrooms So I'm going to short the short-throw overhead projectors. So there's a list of requests a Day of goodness team is going through Inventory trying to see what what rooms they can actually help and build that infrastructure and also try to help Provide more wireless mirroring support on certain These same classrooms We're also looking at potentially Doing some more professional development and buying some more Instructional materials for this particular year The grants as well everything is is it is running in line I Don't have anything to note about that at the moment and the revolving funds are actually holding pretty steady as well So I open it up to you if you have any questions for this evening Yeah, so last time you mentioned when we talked about the surplus which I know can disappear That we might want to put some into special education reserve fund is that still our plan and about how much are we thinking well if we if If it were to stay the same, yeah, I'm thinking about five hundred thousand to put into the reserve fund this year cuz all Okay, so most of the the overages is from the special education Okay, so these additional expenses for the the PA and stuff. It's already built into this projection. Okay? So then we still have another Okay, that's great, and I would bring the specialist reserve fund to Yeah, that's great. That's great Other questions So I guess my question is in the projected encumbrances column How much is that just sort of? Like placeholder like ten thousand for the snow removal in case we get snow and how much is it of? stuff that you actually Expect for sure to spend is it sort of a mix depending on the line item or yeah, so it's a mix um The only thing that it's really solid or that we can really know what's coming through is What we know in terms of who's on our watch list for special education Department heads have their budgets. They get a limit on what they can spend They'll be reminded in the coming weeks that their deadline to spend is coming And that's when we anticipate that they'll start ordering for next year's supplies and preparation for opening of school. So That that we'll start seeing spikes in there in those expenditures Which where they spend it that's something that's very difficult because we haven't had one-on-one conversations at this moment You'll see like even numbers are really placeholders like you so you'll see some items that I know that I'm giving somebody an Additional amount of money to allocate to do like the technology infrastructure development and And for the PA system those things we do not know the total numbers yet those numbers the PA system could actually be a lot More expensive than we really know so we'll wait and figure out that but I Hope that answers your question All right, yes, all right moving on superintendents report All right, I see you were able to find that's terrific I'll start out with the high school building report since the last time we met Basically the work has been going the subcommittees There's been almost all the subcommittees have been meeting whether it's finance or transitions That we have to really look at a lot of details for making sure things move smoothly for example parameter and With the construction in the back of the you know in the other side of the building the you know the exterior Committee has met and will continue to meet as we actually delve into trim colors and bricks and brick patternings and where the bricks and there's just Many many details as you dig into that so right now the committee's been working, but there's no Decisions at this point to be able to share with you now the one thing that has happened since the we last met is that we had a tree hearing at town hall this week and Arlington's tree warden who is Tim? Lucifer, I think that's how you pronounce his name sponsored this hearing the brought together members of the Tree Committee entire thing there's like 16 members and also was an open hearing we had Somebody we had the landscape people From that were hired through HMFH and actually representative from HMFH to talk about the trees that are going to be reduced on the property and then what the plan is and These are two diagrams which were shared at the hearing the the one above The of it might be helpful Does a rendition of what the trees would look like in the in the new high school? I'm actually might be Right right now what's going to happen with the The construction that's going to the pre-construction is going to be Is it you're going to see at some point? I don't know exactly what the date is going to be that the trees that are in Along the driveway the circular driveway and the trees that are against the high school are going to be taken down There have roughly been identified of about 45 trees, but those include bushes I have to say that are on the the front Park now The trees that are a long mass ab could you move the diagram up Karen? This was the diagram that was Can you just yeah, just like okay great great great so what do you see here in terms of The green circles that are here these represent the trees a long mass I think we're saving about 11 of them and depending on the diameter of the trunk will tell you how many feet there will be a Fence around the tree in order to Protect the root ball the diameter of a tree Corresponds to a certain distance from the trees the roots will go out The trees that exist in this area here, which is the circular drive you've been used, you know You park along all these trees are going to have to go now There are a couple of trees that are right in here that actually the tree warden has determined are Actually unhealthy so they would have been probably taken down regardless of what we were doing Now when the reason for the picture above which you can sort of see the edge of it is that the trees along mass Ab will will be remain but there's going to be more plantings that are going to happen on the on the school grounds Certainly more in fact some of the renditions you will see down the road of the front of the high school They're going to show a lot of trees that are going to be placed You know right in this area right here these do these trees right now do not exist What trees they are going to be? I don't know yet. That's part of the landscaping committee We'll probably reach out to the tree committee in town to get some suggestions as well as it as well as the tree warden but anyway, this was the diagram that was presented at the Hearing and people had that were there had a chance to ask questions And and understandably we're very concerned They were very concerned about the loss of Canopies in Arlington though one of the things I found out which I thought and I think people there were very reassured about is that Every year we lose about 200 trees in Arlington, but 300 are planted every year and What was very wonderful was the person who does this as part of the team that does it talked about how much he loved his work and They love nothing more than being able to plant trees So there is strong support from DPW and strong support from the the tree committee to Continue this so roughly speaking. I think that the net Change in the high school probably will be a positive in terms of They measure canopy in terms of you know a square feet I think it's going to stay the same or or at the very least increase one of the trouble one of the challenges we will have in the back of the high school is that as you know, it's a Engineering barrier area and so there's a limitation as to what you can do. So my guess is and Will probably see more potted stuff at the back. It's that that's again something that's Many years down the road When we get to the back of that we're talking about four years down the road the committee will take that up But anyway, that's the work that's been going on With the committee in the last last two weeks, I would encourage people who are listening tonight There is a website and we've mentioned that before at the ah The ahs building org website and you can get all up-to-date information these diagrams will probably we will get up there Probably this week and you can also sign up for construction updates once we get get moving in that but it's coming It is coming in the next few weeks. You'll start seeing some changes All right Did you want to add anything to that? No, I just our next meeting is on Tuesday night the Third of March at six o'clock and all the subcommittees report back on various updates So it's if the public can come it's a good time to come Well, I don't think I have an update yet. Oh, maybe I do. Let me see one of the things that is high on the list right now is that Tonight our hot boys hockey team is competing in the Super 8. I don't know if you all are aware of that Boys hockey this year was seated number one in Super 8 We've been we've made super eight a couple years ago Which we won the state, you know the state champion is But they are seated number one so they got a pass tonight. They are playing framing him And I was supposed to be getting taxes to updates if I get anything. I'll let you know Which is very exciting and if they win tonight, then they will play on Sunday to the the next round But I also have other updates our teams this year this winter have been doing Very well, they've been very very successful The boys hockey while I finished talking about them Were also the they made it super 8, but they were also Leached they won the league title, but the same thing is true for girls hockey. They will also won the middle sex league title and Where they were six seed in the division state tournament? Last night they won their opening game 3-2 versus Medway, and they'll play Monday night versus Needham In Watertown so but another another milestone was with last night's win Coach Jeff Mead won his 200th Career game as the girls hockey coach so congratulations to Jeff That was terrific, and they're doing so well girls basketball this they They finished with a 12 8 record, which is There was a rebuilding year, and so they've just done a marvelous job They made the state tournament for the second year straight, but Unfortunately on Monday, they lost to Ann Dover in the first round But there are no seniors on the team, so they're gonna be a powerhouse next year Wrestling has done They won also the middle sex league title and for the first time in school history They won the division to sectional championship the team has five members competing at the all-state meet in Methune this Friday and Saturday and Coach Kevin Cummings Was named the division to sectional coach of the year so congratulations to mr. Cummings Who is a teacher a PE teacher at Odyssey Middle School, and it's been the coach for? Long time years and years so congratulations to all our students. It takes a lot of discipline and will And teamwork to achieve this have a score update Oh a score update. It's end of first period Framingham one Arlington zero That's the first period Someone that works closely with mr. Spiegel has a son on this team We're very excited very interested Another thing that you will probably be very interested in knowing is where we stand with kindergarten numbers Hasn't been a big increase since last time we're at 422 But our projections are roughly more than a hundred than that like 543 so We're We're we had a lot of discussion with community relations. You're gonna report out on tonight tonight. I'm sure about buffer zones But right now the enrollments look okay at the elementary schools. It's been some tweaking that has gone on And we'll just see where we end up And just a quick question on the kindergarten numbers this time last year did we see a dramatic increase by From this time to the beginning of school. Oh, yeah, so saying that we're down a hundred right now is It's nice right now, but it could It's very close to where we were and just keep increasing we see big increases in the summer I want people to think we're we're we're overestimated. We're not gonna get anywhere needed We still get five six months to go Correct mm-hmm we do The other thing is that I send out a letter today was It was written in conjunction with our director of nursing Sue Frankie and our own ancient public Health Department as well as the Massachusetts The Massachusetts Department of Public Health around the coronavirus and We it's at the moment We haven't seen any cases in Massachusetts, but I felt that we're at point where we really need to start communicating with parents We see anxiety about this issue In our schools, I think one of the challenges is that Least in symptoms That it's it mimics the flu and so it's really sometimes a testing a test that has to be done to know whether in fact It is this but we'll keep people apprised of any directives. We have I think the challenge for us Has been this last week actually of having people returning from vacations overseas and we've had to make some decisions in that regard and then also what's going to happen down the road as You may have seen just today There's been more cases in Japan and they're responding to that and what that means for Our visit in April and then our trip in July These are all questions. We're going forward as if there's not a change, but we are certainly being very Cognizant of what what will be recommended by our own department in Massachusetts as well as the CDC But anyway, that was sent out today to families and Basically, that's it. All right, great. Thank you So next we have the consent agenda all items listed are considered to be routine and will be enacted by one motion There'll be no separate discussion of these items unless a member of the committee so requests in which event the item will be considered in its normal sequence Approval of warrant warrant number two zero one six zero dated February 18th, 2020 total warrant amount six three one four two zero dot zero five Approval of minutes school committee minutes dated February 13th, 2020 and approval of trip APS UPenn Model Congress trip March 2020 So moved second all those in favor. Yes any opposed or pretensions unanimous All right budget and sorry subcommittee in liaison reports. So I should have mentioned earlier. Dr. Allison ampy is Not feeling well tonight and not with us, but there is a budget for committee meeting scheduled for next Tuesday at 830 policy procedures No report Curriculum instruction assessment accountability. We are meeting on March 16 at 530 And just for clarification that will be the first time There'll be a drafter the SOA plan. Okay, so Because of the timing we actually won't get To review it Comment and then approve it at a following meeting We will get it with the whole committee will get it at or prior to that meeting And then we'll have to vote on it at our next meeting right after that There isn't but go to that meeting We'll have a draft using the The outline of how the state is asking for it But we are not going to even get our templates from the state to fill out until mid-March So we'll have about two weeks at best to complete those there. They're not going to be long though We've been reassured, but we'll we'll talk about this more in fact We could talk a little bit about broad strokes a little bit at the next school committee meeting, but the actual first draft Will be on the 16th We'll present it to the subcommittee first No, I won't be two more weeks at least Okay, sorry go ahead. So See I community relations suits. Yeah, we had a super efficient meeting on Monday We had very little time But we talked about possible buffers an expansion in the context not just of this year or last year But sort of in general giving the administration more flexibility Since it does seem like every year. There's a slightly different scenario, right? So it's a different issue about where their concentration of kids are so so expansion of different zones would I think help that? Tremendous amount. So we're starting that process we also met with a candidate for the rainbow coalition commission rather and Like the candidate would like to recommend him, but he is not able to be here tonight. So we'd like to do that for the next meeting And then we just had the quick update about Afterschool programs and I just want to tell the community sort of what we found in this fairly long process We've been talking about after school We have this enrollment surge. We have a lot more parents who are working double income earners and We have a tremendous demand for afterschool programs. So we looked at how to expand it what we did a year over a year ago is each program expanded by 10 to 20 percent depending on the size so the or many of those programs did so there was some expansion What we've heard the program directors tell us is that they don't feel comfortable expanding more They don't so it's partly a spacious you but for them. It's also partly staffing It's partly just a sheer size of managing a very large program. They just don't feel confident in that Which I know is not good news for lots of people I know there's lots of families who really need that afterschool program and is a great resource in our community But that's what we're seeing we're seeing what we did sort of the easy things we made the programs more responsive we Brought a common calendar. We did a bunch of easy things, but the harder thing of expanding the program. It just is It's just not gonna happen right now. It's just they none of the directors felt comfortable doing that They just felt they couldn't manage a much larger program. They were managing So I wanted to convey that to people Okay, thank you Facilities, Mr. Hainer the report at this time And building committee we already talked about Liaison reports or announcements Mr. Hainer I have an announcement the Rotary Club of Allington Six of us members including me will be doing a polo plunge at 11 o'clock on Saturday morning at Good Harbor Nine people three people are virtual plungers. That's why the numbers don't match have raised $5,390 to deal with polio that will be matched by the Bill of Melinda Gates So I like to will have raised Approximately $16,000 this year and I would like to thank the all the people that have contributed it from the community and our community Thank you so much Mrs. I have a plea The a trivia be is on Sunday the 22nd every year I send a message and I get lots of crickets I got one exception But we I would like to see who's interested I can do it potentially, but we need to my three so I have children's room that they actually I did get some definite nose, and I got some crickets, and I got a definite. Yes Do it every year, you know, so we need we just need the third We need people to look at the calendar is talk to their CTV and others and and come back. Yes We need a costume and a name Right One more body, right? We got any ringers Right It's a fun time Yeah Any other announcements Future agenda items I Would like the future to look at the legal subcommittee again Have an item to discuss reestablishing the reestablishing it Okay, I'll be happy to share with the chair of my reasons why Okay Okay, anything else, all right Executive session are we doing any negotiations discussions? Conduct strategy sessions appropriation for negotiations with union in or non-union personnel or contract negotiations Union or non-union personnel, which if I had an open a meeting may have a Determinant effect to conduct strategy with respect to collective bargaining litigation In which if held in an open meeting may have a detrimental effect collective bargaining may also be conducted executive session minutes from January 10th, 2019 January 24th, 2019 February 28th, 2019 April 11th, 2019 April 25th, 2019 October 24th, 2019 November 14th, 2019 and February 13th, 2020 So move second I know this is Yes, I'm card. Yes. Are we coming back out? We are not coming out after the actually last session