 Today we will be talking about open access to publication specifically for Horizon 2020 project. This is an open-air webinar, tomorrow there will be another one on open access to research data. So, let's start. Where did it all start with the EC and open access and started with the FP7 project where there was a pilot for seven areas in the framework which were requested to make their publication open access. This was a success and in Horizon 2020, open access became the default option for all projects, for all peer-reviewed publications stemming from the results of their projects. So you will find all the information in your grant agreement. But why did the European Commission promote open access and open science? There are some very good reasons for that. First of all, it's good for science. Science should be transparent and open access to publication means that scientists can access publication sooner and more easily so they can build on previous results without unnecessary duplication of efforts. Also remember that subscriptions are often very expensive and that's all libraries and universities have the means to pay for all subscription. So open access to publication helps with the quality and the efficiency of research. It's also good for the economy, it can speed up innovation. Business camos can easily find scientific publication and they can adapt their businesses to the findings and so the market can progress. It's good for society. Remember that Horizon 2020 is European money, so it's taxpayer's money. So research paid by the people should be visible to the people. Think about citizens, but also for example, citizen science. People who like to do their own experiments can now access publication more easily. Also policy can access publication and adapt their policy to findings. So all in all, it's good for society, economy and for science. So there are very good reasons that the EC is promoting open science and open access for publications. So in your grant agreement, if you're part of a Horizon 2020 project, it states that you have to ensure open access to peer reviewed publications. As soon as possible and at the latest on publication, you should deposit a machine-readable electronic copy of the published version or final peer reviewed manuscript accepted for publication in a repository for scientific publication, together with bibliographic metadata providing the name of the action, acronym and grant number. Now this does sound a little bit complicated and it surely is some jargon. So in today's webinar, we will see how you can easily provide open access to your publication and make sure that you're in line with all the requirements of the EC. Afterwards, I will talk a little bit about open air and what we do and why we do this webinar. The plot starts with open access. How to make your publication open access? One of the misconceptions about open access publication is that the only way to do it is to publish in an open access journal. This is not the case. There are two non-exclusive ways to make publications open access. You can of course choose for an open access journal, but the traditional subscription-based journal or closed journal is also fine. In the first case with a subscription-based traditional journal, you need to deposit a version of your publication in a repository and provide access to the repository. But also if you publish in an open access journal, you should deposit in a repository and provide access. Why may you ask? You already provided access to the open access journal because repositories are very good at archiving and it's a sustainable way of providing access to your publication. So even if something happens to the open access journal, it will still be searchable by search engines and will be easy to find. So you should always deposit a version in a repository and then add information in metadata. This is data about your publication and you should definitely include the funder, so the EC, and your grant ID number or acronym so your publication can be linked to your project. So which way to choose a subscription-based journal and depositing in a repository or an open access journal? Well both have their pros and cons. If you self-acquire, which means subscription-based and then deposit a version in a repository, you can choose from any subscription-based journal, so the journals you already know. And there are no fees included for the author. Of course there's a subscription to pay, but most of the time this is paid by your library or your institutions, but there are no fees for the researchers. A con is that sometimes publishers put up an embargo to protect their exclusive rights to the publication. They will ask you to wait to provide open access to your publication through a repository. If you go for an open access journal, of course you have direct open access, so there's no embargo involved. And in some cases you can retain your copyright in the case of subscription-based journal. Most of the time you sign over your copyright to the publisher in open access journal. This is sometimes the case, but not always. There's a con because open access journals do not have an income from subscription. They sometimes, not always, ask authors to pay for the publication costs. So there are possible costs involved in open access publishing. So first talk about the open access journals, how to find one. And then I'll talk about depositing. So open access journals. There are a lot of open access journals, some of them very new, some of them established. If you do not know where to start looking for an open access journal in your field of study, you can consult the directory of open access journal. It's a list with high quality and peer-reviewed open access journals. You can look by subjects or anything else. You can also find information about article process charges, this publication feed that I talked about, that open access journals sometimes require from the authors. So what about this article process charges? How do you pay for them? Well, they are supported by Horizon 2020 for open access journals, but also for subscription based journals that offer the possibility of making your individual article open access. These are called hybrid journals, they're traditional journals with a subscription, but they also allow certain articles to read open access. This is sometimes debated, because of course they have income from both sources, both from article process charges and from subscriptions, but the EC for now doesn't make any distinction between those two types of open access publishing. But there's a but. These costs are eligible for reimbursement, but only during the duration of the action. And as most researchers know, publication often only appear after the project is finished, because the peer review takes some time or because there's still some writing up to do. So how do you budget for these article process charges? You can take the average APC multiple, it's by the number of publications you plan to publish. These costs are part of the dissemination costs, but APC is very widely. So it is sometimes difficult to know what to budget for APCs. You can look for specific journals, sometimes they have information on the publisher's website, you can ask librarians if they have any information, or you can base your average on the average APC. But even then, average APCs are hard to estimate because they can vary widely. I looked up some information on that. The 1,400 euros are numbers from 2012 and almost 2,000 as an average of APC is a number from 2016. As you can see, APCs are under rise. It's a new model. So publishers are still figuring out what they can ask and what the cost is. So there is a distinction between open access journals and hybrid journals, so journals that ask for subscription. Hybrid journals are on average more expensive. But it depends on the type of journal publisher and the fields you're publishing. So if you want more information on that APC, there's a very good project called Open APCs where you can find information for publisher and journal and they try to make the APC model a bit more transparent because at this moment it is sometimes hard to find out what it covers. So to conclude, both types of publication costs can be reimbursed in Horizon 2020 and as of now there's no cap for APCs. Some issues to consider when you choose open access publishing or open access journal based on APCs. I have to say not all open access journals ask for APCs, so I definitely journals out there to do not ask the authors to pay a fee, but they have other business models and get funding for example. But publishing all articles in APC based open access journal is probably expensive and you have to consider what amount of the project budget you want to spend on APCs. So a mix of depositing articles and publishing in open access journal is recommended. Another issue to consider is the open access journal market is growing and there are some questionable journals out there, people think it's easy money but don't do any quality or do not have quality peer review process in place. So use your common sense, look at the website, look at the peer review process and consult a wide list such as DOHA. So if you publish in an open access journal or a subscription based journal, you should always deposit a version in a repository. A repository is an archive for research publication. So where can you find one? Those institutions, big institutions such as university or research centers, have their own repository. There are some disciplinary repositories such as your PubMed center. You also have Synodo which is an easy co-founded repository not only for publication but also for data. That accepts publication also not only for an easy funded project, that's all scientific outputs. If you do not know where to start looking for a repository, there are some directories for open access repository as well with information on disciplines and countries, stuff like that, open door, war, e-print and open air has a list of open air-compliant repositories and I'll explain what an open air-compliant repository is and why it is useful later in the slides. What are the deposits? It should be a peer-reviewed version, so not the pre-print and this can be the published version. This is often not allowed by publisher or the final peer-reviewed manuscripts. Then you can add metadata from the quantity number, acronym, publication, things like that. The open access requirements of the EC apply to all kind of publications, so also monographs, book chapters and also great literature such as conference papers, but the emphasis is on peer-reviewed journal articles. One to deposit is also an easy one as soon as possible and at the latest on publication this is one to deposit. So first you deposit and then you can provide open access. You can either do this immediately if you have published in an open access journal, this is not a problem. If you published in a subscription-based journal there is sometimes an embargo. So the EC allows an embargo of six months before providing open access and 12 months in case of social science and humanities. Now some publishers have an embargo that is longer than six months and the EC provides a model amendment to publisher agreements. So the publisher agreements which you sign with your publisher, you can ask to change it to be in line with the policy of the EC. So they have an example which you can use, it's not mandatory, but it has all the elements that make your publication in line with the EC requirements. The slides will be available, so the link is there. What can I deposit is this legal just uploading my publication in a repository? Yes, but as said before, publishers sometimes limit what version you can upload. You can check policy on what version you can upload and if there is an embargo on the publisher's website most of the time, but you can also consult Chef Paruomio, which gives an overview of copyright policies and self-agiving permission. So these are the different versions that you're often allowed to upload. You have the pre-print, pre-review, post-print publisher version, this is the one with the layouts and all the images, and you can find in bulk updates. So the ones that are peer-reviewed are the ones that the EC asks you to upload in a repository. When you look at the policies, you should, in Chef Paruomio, look for the green and the blue one. These are the peer-reviewed versions. So in short, as researchers, if you're part of a Horizon 2020 project, first of all, you can decide where to publish. This can either be an open access journal. If you want to check the quality of an open access journal or looking for one, you can consult DOIJ or you can use a subscription-based journal to publish your articles. Both ways are fine. You should, however, always self-acquire in a repository to know what you're allowed to do, check the publisher policies on possible embargos and possible limits to versions on Chef Paruomio. It's a really good website for you. If you choose for an open access journal, keep in mind that sometimes they will ask for an article process charge from the author. Make sure you have budget for that. In case of open access publishing, you can provide immediately open access in a repository for a subscription-based journal. Sometimes that's allowed too, and sometimes there's an embargo. Make sure that embargo is not longer than six months or 12 months for social science. So all in all, this is it. This is what you need to do to make your publications open access. So Horizon 2020 started with not only open access to publications, but also open access to data. There's an open research data pilot, and some projects are involved in this as well. So what about research data? I will talk about that tomorrow. There's another webinar. Maybe somebody can post a link, but if you go to openair.eu, on the event you will surely find it. So if you want to know more about data, do more at the same time, and hopefully we will have less problems with putting the presentation online. So I wanted to talk about open air. This webinar is hosted by open air, and open air is an EC-funded project as well. So we're not a commercial player or anything. And what open air is, is it's both an infrastructure and it's also a network of people. They provide information and access to research outputs, and they facilitate the open access policy of the European Commission. So they are an infrastructure. They want to connect the dots. Imagine you're a big European project with people in different countries depositing in different repositories, how to make sure that your project and all your publications are compliant with the EC demands for open access publication. Well, that's where open air can help and tries to help with infrastructure. The aim is to only have to deposit once. So you can deposit your publication in your local repository. And open air works together with repositories, with data archives, with open access journals, and gathers information on publication, their access level, and which projects your model. Because we have all this information and we get it in one place, we duplicate it in cleaning, we can build, open air can build services on top of it to simplify Horizon 2020 reporting. So this is why open air compliant repositories come in handy. We work together with more than a thousand data providers. These are also open access journals and repositories. And those data providers provide us with information, so we can gather all the information from all the different data providers in one place. You can look up if your repository is part of the open air network. For example, Ghent University, the university I'm part of, is open air compliant. Or if you do not find a repository that's open air compliant, you can use Zanodo. I talked about Zanodo before, that's the EC funded repository. And I'll shortly explain what it is. Zanodo is what we call a catch all repository. That means it's not part of an institution. It's not part of any discipline. All research outputs and data is welcome in Zanodo. So it's also not only publications, also reports, data sets, even software is welcome. So you can all share, upload it and share it on Zanodo. Teams that are uploaded in Zanodo get a DIY. This is a digital object identified. A unique code attached to your publication or your data, which makes it easy and uniquely citable. In Zanodo, you can also start a community. So if you're a project with different partners, you can have one place for all your publications or all your data sets, even video or audio from conferences you did uploaded and saved in one place. It's in line with reporting for the European Commission. So it's in line with funding. Information that is in Zanodo will be transferred to the EC to open air. There's a flexible licensing system. Zanodo is very much in favor of open access publishing, open access depositing. But it's not the only option. It's very safe. There's use of the certain infrastructure and there are multiple copies of Zanodo elsewhere. And it has a GIPPAD integration for software and a 12 box integration. So it makes it easy to upload, describe and publish. When you upload in Zanodo, you can just choose a file or use 12 box. And then you can describe. So this is the metadata I talked about before. So definitely make sure you add your funder, the EC or the other funder and your project. You can upload all types of files and you can choose your access level. You can see that you can also go for an embargoed access. So if your publisher sets an embargo, you can put the embargo date in Zanodo and you do not have to worry about it anymore. It will become available after the embargo is finished. Now you can just publish, upload and it will show your article if there's no embargo. It will show article level metrics which show you the amount that your article is shared and viewed. It's siteful with this unique code DOI and there's a link with the funder information. So this is Zanodo, Zanodo.org. If you're looking for a repository or data repository, it's really easy to use and it's in line with all the requirements of the EC. So OpenAir has different services. I said before we're in infrastructure so we work with data providers but also with funders. We started with the EC but there are more and more funders interested in our services to track if the open access requirements are being followed. And we have services for researchers and research administrations, which is what I'm going to talk about now because I think most of you are either researchers or project coordinators. So what can OpenAir do? Because we have this information from different repositories and from different places, from different access journals but also from the information. We integrate all this information in one place. So all the publications and data from the information are in one place and we then build services on top of them, which can help you with reporting, generating publications and disseminating your project. Reporting every European project has a project page with publication. So OpenAir is not a repository. We get this information from other repositories and link it to your project page. There's also an automatically communication between the EC project portal, corded, and the participants portal for reporting. You can generate your publication list and you can disseminate your projects by embedding information in your website or using the information and statistics providing that. This is a web site. If you want to look at your project page, you can find it on the publication data project by search. You can also find various other things. If you're looking for other funders, for your organization, for example, you can find it on OpenAir.edu, that's the mistake, so let's search. This is an example of a project page. You can see the detailed information about a project there, there's a link to Cordes. There's this epochs, then the list of publications and data, if there's any data sets attached to your publication or to your project, and some statistics about what you publish and whether it's open access or not. So you can share this project page on our research communication website and social media. The epochs, what I find interesting about it is that you can have an HTML code which you can incorporate in your project website. That way you do not have to update your publication list every time you have a new publication. Again, it will be automated, like you see here, an example of it. Your list of publications, this is collected from our data providers, and you can also look at some statistics, see what your publication or edits to repositories, and how much percentage of your publications are open access. If you click on one of the articles, there's also some information here, like how much has been tweeted, and references related data and similar publications. So it's a lot of information about your project in one page, which would otherwise be spread across different repositories or different journals. So what if something is missing? What if you do not find a publication that is part of your project? You can use our services, our linking service, to associate your research results. So it will still appear on open air and also in the participants' portal of the EC. So there's an automatic list generated of your publications in Cordes. This is the front-end of the European project. As you can see, it is still the old logo, but all the publication lists there are provided through open air because we harvest information from the public service. And very interesting, this list will also be sent to the back-end of reporting, the participants' portal for reporting. So if you have to report your publications and they're in open air, compliant with repositories, they will already be there. So the only thing you have to do is check the reference, and if the publication is indeed part of your project, and if it's not, you can delete it. If it's all in order, you can just use this list. So it makes reporting a lot more easy. So this is a quick overview. Open Air provides open access depositing and storing of research data through Zanodo. That's Zanodo.org. You can claim publication and data sets that are missing in open air. It helps you report your research output, linking your research outputs to the EC portal or using our app box for compiling a report. It can help you monitor if all publications are open access and help you discover and access other publications. So this is part of the infrastructure. Now, behind open air is also a big network of people that provide information on open science in general. So not only open access to publication, but also open access to journal or, for example, open peer review. There's a lot of information and material that can help you on the open access website. We have guides and fact sheets. Fact sheets are short and to the point guides that can help you with BC policy and open access. We do workshops and we do workshops in every country. So in the coming three years, there should be an open air workshop somewhere near you. We do webinars like this one. We have a help desk system and frequently asked questions. So behind the help desk system are regional experts, or NOAS, National Open Access Desk. We have one in every European country and beyond. Also Turkey, Switzerland, Norway, for example. And they cannot only support you with EC related questions, but also anything related to open science on a national level. If you would be interested in, for example, policy or information on open access in your country, there are also country pages for every country involved in open air with local information on open science. And that's it for me. I do not see the chat. So I'm going to close my presentation. Thank you for attending. And if there are any questions, I will answer it. OK, I'm closing the presentation. Thank you. Oh, thank you, Irina, for putting all the links there. OK, so. Hi, Emily. I'm going to maximize the chat window so that people have any questions. They can just type it in there, and maybe you can. I do not hear Gwen. Oh, I'm sorry. People can type. If you have any questions, please type them in the chat box. Where is it gone? I don't see the chat box anymore. Sorry, Gwen, I didn't see any questions. The slide will be shared, as well as recording. OK, if there's any questions, let me know. And otherwise, have a very nice afternoon. I hope the sun's shining there as well. OK, thank you very much, Emily. Again, oh, there's a question. If a paper is in the humanities but published in a non-humanities journal, what is the envelope? Can you answer that, Gwen? Yes, I think embargoes, Irina, feel pretty chipped in if you disagree, but embargoes are journal or publisher-related, not related to the topic of the paper. But I think what you mean is that because of the conditions that the European Commission allows, so they allow a 12-month embargo for. So that would make it 6 months. Yes, allows. I'm sorry, I'm typing at the same time. Emily, I'm not aware of the commission who keeps any lists of certified humanities journals. So I think you can be pretty confident that if your work is in humanities and even if the paper appears in a non-humanities journal or in a general open access journal, I think you can be confident that you're in compliance with the rules. Yeah, exactly. That's what Irina says as well. So yeah, I hope that answers your question. Yeah. Okay, so if there are no more other questions, I would like again to apologize for the technical issues at the beginning of the webinar. Apparently there was something wrong with the fonts of the presentation and our system did not recognize them. So we'll try to have this talk for tomorrow when Emily at exactly the same time and in the same room we'll talk about the open data policies and requirements in Horizon 2020. So we'll have to see you then again. And as for this webinar, I've already pasted the link to the slide deck. So it's on our slide share group. And we will distribute the recording for this webinar as soon as it's available. So thank you very much for attending. I see why more person this is. Okay. Thank you very much. We will also send you an evaluation form about this webinar. We do realize we have some technical issues, but we would really appreciate if you could give us some feedback about the contents. We will send this evaluation form together with the recordings on the slide. See you tomorrow.