 John likes waiting. I see who wants to get here. Exactly doesn't want to be early. Denise, you've got three people, four. You've got a four. Yeah, so let's get started. Katie, are you there? We can't see the people in the Zoom call. OK, there we go. All right, so we're going to get started. Welcome, everyone. Happy hot and humid Monday. Can everybody hear this on the Zoom? OK, all right, let's get started. Call the meeting to order. Is there public comment for items not currently on the agenda, changes, or additions? I did have one addition. There was some slight damage done to the exterior of the town hall when somebody was doing some weed whacking and things. So we can either, we can take it up under other business, but I'm going to add that. Do you know that the nature of the damage was branching? Oh, John's gone. It's minimal. Was it like foam insulation or something? It's paint, chip paint, like somebody hit it with a weed whacker kind of thing. We have, it's not just old business. It's new business. Yeah. I have some old business when we get to that, just FYI in terms of time. OK, do you want to tell us what it is? Just, I have some amendments that we discussed about the July 12th minutes. I want to look back on the Enhancing Request for ECCT. I want to tell you guys about the folder I set up. I want to wonder what we're thinking about as masks inside is coming back into play. Yep. I know, it's coming back, sadly. And we knew that was going to happen. OK, so let's get started. I have the warrants here to send Graham for review and signing. And Town Office, welcome, Jeremy, our newly elected town clerk. Thank you. Thanks for coming and being so great to work with already. He's the first male clerk since 1960. Yep, when he was husband was a clerk. So take it away. You might want to give us an update, maybe just tell us how things are going. Well, thank you very much. I appreciate the invite. I have been learning a lot on the job. I got elected June 30, so it's been a month. Prior to that, I was able to spend a bunch of time. Well, first of all, for anybody who doesn't know me, I think everyone knows me if there's anyone on the web. My name is Jeremy Weiss. I'm the new town clerk. I did spend a few weeks coming in and working with Judy and watching her and her routine and just seeing the goings-ons of the office and asking a lot of questions, hoping that I would be elected. And thankfully I was, so that's helpful. I just want to say, coming in, I have to just give a public shout out to all of our amazing clerks that we've had prior to me coming here, from Eva Morse to Donna Fitch to Judy Robert. I have come into the office and it's well functioning. There are systems in place. It's organized. So that has been a huge boon for me to be able to hit the ground running and be able to really start to learn the job and have the very opposite of a disaster or a high functioning office to step into. So that's been really great. Since I won election, the first thing I did was appoint Barbara Butler as my assistant for the next year. She's absolutely been invaluable. Barbara just has an incredible institutional knowledge about what's going on. She just has a great rapport with everyone that comes into the building and I really have been grateful and lucky to have an incredible assistant to be able to inherit in some ways to the job. The hours have maintained the same and I'm gonna keep the same hours, Monday through Thursday, eight to four. We're by appointment only. We currently have a policy of one person in the vault at a time. So I'm basically taking calls from researchers and scheduling appointments for people who want to come and research in the vault. Is it really busy with that, making appointments It has been busy to some extent. I think also with the immense amount of resources that have gone into digitizing records, that combined with just helping educate attorneys and other researchers that those are resources that can be found online, I think has helped in a lot of ways. But there are still a lot of people who want to actually put their hand on the document. They want to photocopy that thing. They want the whole deal and that's great. And so in essence, we're open for business for that and people can come and make appointments and have access to the vault. I guess what I really wanted to just discuss were my three priorities coming up and maybe some things that I'm gonna be seeking down the road. The first priority is removing the shipping container from in front of our beautiful office. Shipping container was a carryover from all the construction that happened here. There's essentially some office supplies, some junk and some documents that need to be destroyed. That is essentially waiting on a record retention policy that I'm currently working on. I have it in a draft form. I'm working with Sandra on the document pieces that are the business function and making sure that because she knows better than myself what the auditors need essentially and what will make them happy. And I want her to be happy so that they're happy. So working on the policy and it's close. And then once that's in place, I can remove that storage unit at 75 bucks a month and let it go live somewhere else. Who does it? Who's storage unit is it? It's... So I would like that to go away. That's gonna happen fairly short. Yeah, it seems like it's time for it to... It's time. Go away. It's time for you. And you'll notice no... Change your aesthetic. The record retention policy will let us know that. Yeah, I will absolutely come and give you guys an update on that. I have a few policies that I'm working on and when I get to that point, I will definitely... It'll be one of these updates will come and I'll just, I'll bring them. We can talk about them. Okay. The second priority is just setting the vault up for success for the next 20 or 25 years. I am out of room in that vault. Currently, for anyone who has been in the vault recently, there's no room for me to put land record book number 57. There's so much stuff in there. There are old records. I have seven banker boxes of student census forms and things going all the way back to the 1900s that live currently in extra space in the bathroom because there's no room in the vault. So one of the things that I'm gonna do is hopefully work with the Historical Society and other stakeholders to be able to find homes for some of these things. Some of the things are beautiful quilts. I have cannonballs that came from the bottom of number 10 pond. I have framed beautiful pictures that someday I would love to see on the wall at the Memorial Hall when that gets finished. So I think these are things that are obviously very important. They're cultural artifacts. They're a part of our callous history and they should be preserved. But they probably can't, some of them can't live in the vault forever. And so at some point in the next few years, hopefully we can work with the Historical Society and others to be able to perhaps display some of those things here. Yeah, that'd be great. And I guess the third piece would be funds for further preservation and digitization of our records. One of the things that I will be coming to the board to talk about hopefully is seeking some ARPA funds when ARPA funds are going around and there's a discussion there. There's, it's a pretty substantial pot of money and some of those funds perhaps could be used, could serve our town to further digitize our records. Right now I think we're up to book 23. My goal is to eventually digitize every land record that we have. Many of the very old documents aren't getting any better. And so it might be a good time to try to preserve those in some other manner than just microfiche. When you say up to book 53, do you mean back to back? No, we're at book 23. So we're digitized from, we're in 56 currently. We're digitized all the way to book 23. Yeah, that's one, yeah. So further, yeah, continuing that. What year is book 23 about? I don't know. It's, would have to be in the 60s or something. So pretty far back. Yes. Any evidence digitizes available on COTS? Yes. That's important. You know, permit. I grant, yeah. I have a restoration and preservation fund. There was a law enacted that allowed the town clerk to take $4 out of every $15 from recording fees to record land documents. We currently have a balance of $14,546 in that fund. To that end, I'm gonna be utilizing some of those funds to continue the effort to digitize. I also would like to, yes, that's through COTS. One of the things that is lacking currently are really good record keeping around the cemeteries, the cemetery plots. Yep, absolutely. So I'm gonna be reaching out to the Cemetery Commission. NEMRIC has a very good program that many other towns use to help organize a card system. And I'm gonna be seeking to speak to them about trying to get something like that going. Good, yeah, that's been needing to happen for a while. And other than that, I think we've, you know, I've been able to hit the ground running. I have been recording land documents. And right now I'm kind of in observation mode and just trying to, rather than come into the situation and just immediately look for what needs to get changed, I, my style is more to just observe and see how things are working and how things are functioning. Take that time and then identify where there are problems and then work from there. Yeah, I like that style. Work with stakeholders and other people who have been interested in that. Now, what about people calling and not wanting to come in and then how much time do you have to spend doing their research and all that stuff? How time consuming is that? It's been lately, it's been enormously time consuming. It's actually been probably the bulk of what I've been doing is actually just dealing with email and requests from realtors, from attorneys, from all sorts of folks. The practice in the past has been to assist people in research. It's a burden, it's a huge burden. And actually beyond that, I believe that the town and myself are carrying liability if I'm helping people pull deeds and I miss something or they're relying on my knowledge and there's something that wasn't recorded properly or something's missing from the record. So what do you, are you gonna try to change that and tell people you're not working for them that you're working for the town? You can answer the question and I have a suggestion. I'm working on a policy right now. Most town clerks actually do not do research. Okay, who's that going to know? So I think it's trying to find a balance between helping our local townspeople, some of whom shouldn't have to hire an attorney to get their deed. Right, now I can see. But the opposite side of that is I shouldn't be quasi acting basically as someone's attorney when they're doing or perhaps they're doing a for sale by owner and they don't wanna pay someone to actually do that research for them. Well, I think that that's. So there's a balance. I think some of this maybe built up to this because when COVID was first kicked in we were like, nobody's coming in. Don't come in, we'll give it to you. Right, so I think that maybe some attorneys and whoever else lay out real estate people maybe found out how nice it was that they didn't have to send a staff person in or they didn't have to come in themselves. But, you know, you're not, we're not paying you to be their assistant. Right. And it is, it's been vulnerable. It's been a lot of the press. So you were coming up with a policy, okay. I think in my experience, it's a mixed bag. Even towns whose policy is not too well, if I know exactly what deed I need, you know, we'll pull it and send it, which is different, you know, cause you're at least you're not, you know, you don't have to do the research, you're just pulling something. On the liability, I would suggest that we ask Jim to craft some language that Jeremy can, because there's always going to be times, you know, even if you're helping a townsperson, you know, the point you were making earlier, you know, people think they have one deed and you find out they have three. And then they want to know which one is the right one. And the next thing you know, you're answering questions and you're out of, like, where you want it to be. So anyway, so having some language that is basically disclaimer language, saying that you're not their attorney, that you have pulled the material they requested and you're, you know, the town cannot be held liable for blah, blah, blah, blah, blah. Maybe helpful to just have put in an email. And to be clear, I do have draft language and it would be, the policy would be either you have the book and page or if you're a townsperson and you come and you're trying to find your deed, I can provide the card file and I can provide a printout of everything that's in COTS. And then they can say, okay, that's the one that I want and that's the one and then I can print. And it won't be like, you're on your own, good luck, but it'll be, how can I help you? There's a balance. There's a balance. And I'm sure that you can find that balance. Yeah. I do think it would be a good idea, that Sharon said, if you had a sheet of paper that you could just detect, you know, if you're mailing stuff that people are providing and it's just a sheet saying, I'm not your attorney, we're providing this as a, as a, I think that's a good idea. If you're involved in a land transaction, it, you know, the best way to go is to hire an attorney. Yeah, well, I'm just, whatever, Jim, thanks. Yeah, yeah, yeah. I think that would be good. And smart, just have a standard response. A standard, well, it's just a piece of paper that's stuck on whatever, you know. Well, the most, like, the truly standard response from my perspective is when someone provides me with a book and page, that is a standard request for information. I mean, that's, that's about as basic as it gets in terms of a request for information. So then you're doing, giving them an example of what they requested. These are the things that you specifically asked for. Here they are. Yeah. And it's very efficient at that point to pull them and send them, it's just as easy if someone calls or emails to be able to pull those things and have them rebuild them. If an attorney or a real estate person call and ask you, do you direct them to use the COTS system to check, to see if it's online and they can just print it? It almost definitely is online. It's online. I think a lot of the attorneys that have come in, I've had a number of attorneys recently who made an appointment for maybe an hour or two and came in and realized, oh wow, this stuff really is all online. And it was pretty quick and we just kind of printed everything up and they were on their way. And so yeah, some of them, you know, perhaps some of it is just. Learning curve. Yeah, a little learning curve. And I've had a couple who I was like, hey, check this out, there's another way to go at this. And they're like, oh, it's all over here. And so that's been part of it is just educational. And I think as more towns start just digitizing everything. And again, like everything that's going in the book now is all run through a scanner. It's all digitized from the outset now. So we're building that library online and people are getting more comfortable with it. And I think part of the policy is gonna be really just one of just talking with people and encouraging them to use the online resources that we have. And right now we don't have maps online. Why? Because they take up a lot of space. I think they take a long time to download. There's some issue with it. Yeah, that's been a problem. There's certain, like if you need tax information for your attorney and you're trying to close, that stuff is not available online right now. So there are reasons to reach out still, plenty of reasons, but perhaps if we can reduce some of the flow, then it will make it much more manageable. Is getting the tax, the tax bills are something that a lot of towns who have them online, are we moving in that direction? We are. I've been speaking with NEMRIC which has a good system that can basically place all of the tax bills online redacted. So if you're anybody who needs that information, that's all the real it is. Sometimes it's just people who need a reminder of what the final number is or what the number is. What's redacted? Redacted meaning that the state payments are taken out. Those are considered confidential information unless it's being used by an attorney or some title search or something like that or they need the information to place. Jeremy's got your income so. A couple of other things. We have heard and I believe you have of interest in Saturday hours, do a plan and there's among certain folks the sentiment that that was something they thought you were excited about offering. So I wonder if that's on your mind at some point maybe once a month or Saturday morning so people can come in on Saturdays? Currently I don't have any plans to open on Saturday. I did talk when I was initially talking with folks and said I was open to the conversation. Okay. The more that I talk about it, I believe Donna did that and maybe you do too. No one showed up. Right, exactly. Beyond that I think Eva did it and Eva was at home and I think that that's different. Yeah. Historically Saturdays have not been. Well and you also said by appointment. Right. I am available by appointment. If somebody called you and said can I come in on Saturday? If it's a situation that this is the only day that I can do it, I am absolutely available and can do that. I'm just concerned and I know that other town clerks, Worcester town clerk, other town clerks have done that and it's typically been more about socializing than actually accessing records and so at this point I'm gonna just maintain the hours that have been around for a while. Right, but you're open to appointment by appointment. Yep. Absolutely necessary, that's good. I think that's a reasonable answer for us to offer if we get over some feedback, yeah. The other question I have for you is maybe what? Well, a month ago? Couldn't have been much more than that. We authorized payment for duty to support you through the end of September. Just wanting you to be aware that if you sense a need beyond that, you'll come back and let us know. I will and I do appreciate you authorizing that. It's been invaluable to have Judy. Just a mile up the hill, we've had a number of conversations, it's just absolutely valuable to have her to bounce ideas off of and there's a lot of things that are just, what's the story with this? Why is it this way? History. There's a lot of different things where it's, I don't wanna come in having any assumptions about why things are the way that they are and it's sometimes good just to get the story. So that's been incredibly helpful to have her. So as far as updates go, do you wanna just let us know when you wanna come in for an update? Sandra, we have Sandra on like, she's supposed to be on the last Monday meeting of the month to go through the treasurer's report, but unless you feel a need to come in once a month or maybe a quarterly. I think once a month seems fair. There's enough, I can't imagine that there wouldn't be anything to talk about. So I think that's, for a while. For a while, yeah, and I think if that's, if she's, if you need something sooner, holler and we can, you know, we don't need that. Yeah, yeah, certainly. Okay, you're right. Chair, I just wanted to kind of go back to something that I've raised and continue to raise over the last five years. And that is our plans for further or better utilization of the space, which is primary intention is for the displays, the downstairs space. And one notion I brought up in trying to resolve maybe perceived dilemma, if we had, you know, workspace for attorneys to come here rather than that congested office and now with COVID, this is even pre-COVID. Yeah, that's right, yep. And it was a little bit of pushback and some of that pushback was the impossibility, the impossibility argument Jeremy's brought up that we have a overflowing safe. Some of it is our artifacts, not directly related to court business, but I would like to slide forward at this point and going forward to get the thought to putting a safe here somewhere in this building so that some records could be put over here. Maybe an attorney makes an appointment or attorneys maybe they schedule appointments and then those records are then shut over here to put in that safe there. So it's a lot, I'm not just thinking yet, a lot of feet here, but this is a good space. It's a large space, it would take pressure out that office, it would provide more area to give a bit of distance and allow for a full release of this space. And I just think, I'd most like to give that consideration. Maybe you can consider that when you're, Yeah, when you're, John raises a good point which we have discussed several times is how can we best utilize this space for overflow, whether it's a public computer over here so that you're not taking up space in the general office for a public computer. I don't know how with the vault, how that would work for people coming in to do research whether you could, what might the process be? For instance, for instance, in our discussions, again, kind of try frankly, I say this is a public computer over trying to defeat the impossibility arguments that, well, nobody would be there to watch them on other records as last I knew we had an assistant clerk so we could have one person looking here, one person working there and you could tie phone lines over here, certainly an internet could be interconnected. So anyway, it's one else of a thing to see in here. And towards there, right? And as you're making considerations about things could flow differently or better. Your work seems about congestion in your office for the last five or six years, so. I think a lot of that's been alleviated partially through requiring appointments, having a policy around only one person in the vault. The listers are coming in on different days and really people have been good about dropping off their tax checks in the drop box and just having, I'd heard stories about just like six deep of people coming and dropping off checks and maybe that will come, but I think people have been more apt to swing by and drop their check in the secure drop box. COVID's been good training for all of us. Yeah. So I'm not sure this happened to split the tax check. I'm using so great, right? Yeah. So I'm not sure that it's the same situation as it was five years ago in terms of, I've heard about that where you'd have two or three researchers in the vault. All the listers are there. The phone rings and then someone comes in with a dog tag question. It's impossible to hear. We haven't really experienced that with this and I think hopefully we'll produce that even further just by trying to offer as many services as we can or it's not necessarily a face to face is the only way to accomplish that business. Right. Okay, well in order to move things along so we don't get too far behind schedule, is there anything else? I think you all figured it out at the time. Congratulations. It's good to see you all here. We're very happy to have you. Yeah, we had consideration of a community bank resolution. So we're gonna see Jeremy again, first meeting in September. Whichever one, yeah, if you want it in the fur or if you want it to have the same as the center. I'm thinking that sometimes stuff might flow together between you and the treasurer to do it like maybe on the same time. Which would be the fourth, second one, okay. Does he, how involved is that, are you and me in the budget cycle element here? Is that at all? Not yet. I mean, as far as involvement, I'm not very. You will be to the extent of looking at the town office portion of the budget. Yep. Okay, so it was just. We're not quite at that cycle yet, but it's right now it's more helping answer tax bill questions and, yeah, it's not. It's really, yeah. Sickly, we'll be there pretty soon though. Yeah. Thank you. Okay, do you want to stay for this resolution? Okay. Sandra, are you there? Yes, I am here. Okay. I am here. Okay, so we're ready to take up this resolution to just add Jeremy as a signer on the bank account. Is that correct? Yes. This is a simple resolution that the bank provided. It doesn't use language that exactly reflects a municipal organization, but this is their most clear resolution of this type. And really, all it is designed to do is to make sure the select board knows what each one of these individuals listed at A, B, and C is authorized to do. And Katie, if you would scroll to page two, we will see exactly what those authorizations are. So, I, A is Sandra, and Sandra is able to make deposits at two, and Doris checks and deposits then at three, by the way, at two, it was to open an account. And also to sign whatever documents are necessary at number four to make loans. And I'm sure he remembers that whenever we have a loan, the select board is asked to sign, and also the treasurer has to sign certain of those documents as the bank dictates. Jeremy is B, so what we have with Jeremy is he is able to sign checks. So if something should happen to me, and we have texts that need to go out to vendors or paychecks, he is authorized to sign them. And C is Denise, and again, she is able to sign those loan documents as is required by the bank. They typically put in the name of the chair, put in the name of the treasurer and those multi-page loan documents in a way we go. So this is what this document, in all of its wonderful verbose nature intends to do. So the bank is just basically asking you folks to move the resolutions on this document. Jeremy and I have signed it, Denise would sign it in front of a notary at the office and then the document would be taken to Community Bank N.A. for filing. So is this a document that we've signed before and now we're updating it because we're adding Jeremy or is it entirely new to us? We did this when Judy came on. Yeah. So we're not doing anything new, we're just adding Jeremy again. Because Judy's not there, so we need to add Jeremy in her place. I take it in the process of doing that. We're eliminating Judy and old clerks, right? I mean, that's simultaneous. They're granted that authority and that does that expire. Do we need to do anything to... Make it expire? Make it expire. It just expires when they're terminated. Well, it also expires when this form replaces. When you finally reform with the bank, it replaces the old form. I just want to make sure that that's the word there. That is correct. It supersedes the old form. Got you, okay. This may sound picky, but if I were filling this format, anything that's blank, like five through seven, I would put X's in there so that someone couldn't fill them in after the fact. I got it right here, I knew that. Yeah, I made our line through or something just so that... You want me to say N-A-O-P-S? N-A-O-P-S. Put N-A because X could end up in the letter of the alphabet and they're using letter of the alphabets to denote individuals. Yeah. Our New Zoning administrator might be X-A-D-E-R. Yeah. No, that's good. Or ZELNA. No, that's a Z. Okay, there's X's in all the blanks. I mean, not X's, N-A's. N-A's. Some move. No second. John, a second. Jeremy, do I need to come to the office and have you notarize this? No, I don't want to sign it now. I can go over there. Just take it. I don't know, I can come over there. So... You don't have to be on the phone. But yeah, that's... I have a... May I just point out on the New Zoning page, which is the last page, the fourth page of this document, in this state that this resolution supersedes the resolution that should be of 2018. Mark, we had a motion to approve the resolution. Would you like to make an amendment? We're missing page four. Yeah, we're missing page four. We all have pages up to page three, four. And while we're in discussion, I want to just ask that in the future, we cease with the assumption that it's always the chair who stands in the shoes of the select board. More and more, I'm feeling like we're moving in the direction. Every time I get a document, it's already got the chair on it. We don't get the opportunity to talk about who we want there. Well, I'd like to amend it to add the vice chair. So we have two people from the select board. And can I just say that I don't control the documents that come through. They come through this way from everybody that sends documents. I have no control over that. It's something for all of us to be aware of. Well, that's an amendment on the floor, and I friendly amendment on accept. Add the vice chair to D as D. As D, and that would be that number four would be A, C, and D. And, you know, so that has to be changed. Yeah, it's still too signature. And for my part, guys, I just want to say, I don't feel like it should even have to be a chair, vice chair. It could be remarked. It's still an A. It's not going to be a four years. It's fine. It's fine. So here, so do you want to come around? So does Katie understand that? Do you want to come around and no-derive? Do you want to no-derive? Sure. Have you? I didn't decide to actually decide to come and no-derive. I was a game changer. I can't believe I'm a witness, too. I can't see what's going on. Can I ask a question? Yep. Of course. Did I get the friendly amendment correct that John Gray Dan added a friendly amendment to add the vice chair's name to the form? Is that right just for a signature or is the vice chair added as one of the people that Sandra itemized and what their roles and responsibilities are? That's correct. That's the latter of what you said. So to be clear, Katie, the vice chair is added to item three. It's on page 204, line item three. So with A, B, A, B, N. No, number four. No, I'm sorry. Yes. Number four. I'm four. I'm sorry. A, C, and D. A, C, and D. I'm sorry. So all of us. And D. So that would be Sharon Nguyen under D. And she'd be on line four. Yeah, I put it there. That's for Katie. She put it in. All right. And Mark accepted that as a friendly amendment. Can you pass that down to Sharon's line please? We didn't vote. We need to have all those in favor. All those in favor, please say aye. Aye. Not to make things more complicated. And then John, if you could witness Sharon's signature. You put yours down this time. Sharon Fadden. Sharon Fadden's family. Is that your legal name, Fadden? Can we run for practice? Are you ready to run for practice? Anything else? OK. All right. So moving right along, Jeremy's got a stamp in there. Do you need anything else, Sandra? Yeah, Jeremy's in our center. Yeah. Do you need anything else? I do not. OK. I don't know if the orders are all. You're sitting here. I'm so enraptured with the conversation I haven't done anything about it. OK. Because I didn't have Jeremy take them back to the office, but. Sorry. All right. They can make a special trip to the office now. So wait a minute. I'll wait a second. OK. Hang out with us. OK. Next up. Road commissioner. You want to come over here? All right. Next up is Kelly and Mark. Oh, OK. Nice to meet you. Should we introduce ourselves? I'm Denise Wheeler. OK. Mark Mahalich. Jeremy Weiss. I'll put it down for you now. Sharon and Hannah. I know you're obviously a helper. You went out here to look at that, right? I did. OK. Couple of times. Couple of times. Good. And have your cut. Your mail addresses Worcester as one of our four different zip codes and calluses for people. Right, right. Right in the middle. East callus. Make a corner. And then Worcester. Actually. The answer to the proper location is Northern Callus, Worcester Road. This is application number 2021-06. This is Martin Kempel and Kelly Sullivan who have applied for curb performance. These are all paid. Alphards went out to review the sites. Dearly nice to meet you. It's actually 77. What is 77? It's German. Oh, it says nine calluses. So it's not nine calluses. It's 77, was it wrong? Marked. Appears as though site distance. With some tree cutting brush. So do we have the 300 foot site distance? With some tree cutting. We have it perfectly fine at Worcester. Looking towards Worcester from the square cut. But we don't really have it from Worcester. Make a corner at this point. It's like this minutes to Worcester is meets the 300. That's a clarifying question. So there's an existing drive there, is there not? Yes. And it's not giving me hope for why we didn't curb it. I'm at the point of existing drive. That existing drive is not on this property. That existing drive, like, belongs to the... Oh, they're relocating the drive. It's a whole different property. But is that an existing drive the right way? Not to that property. So the answer is a little bit more or better than that. But I understand it is that the existing road is on the property of the development behind. I understand that, but it's always been on that property. And it's just unsecured. So I'm not pushing back. When Martin and I first spoke, we looked at that. And it seemed like when I first... When we first talked, I said, yes, no problem. You shouldn't do that because it's an existing drive. Then I looked at it. Here at Marge, Holmes property in the back, and they said that that driveway is on their property. And also in the process of looking at that, that driveway is less safe than where he's got it. Oh, it's being relocated. Oh, I didn't understand that. So I just want to create a precedent where existing driveways now are after the fact getting curb permits and there's also vested rights issues. I don't think there's sort of a logging farm on our culture road. It's a camp that's been there for a long time. But the driveway is not on the property belongs to the camp. Right. It's a right-of-way. I think so. It's a deeded right-of-way for that camp, is my understanding. So there could be... What's it say it was a deeded right-of-way right over here to that woods to a property out back? If someone bought that property out back and said, I would buy it away? If that's been used historically about a camp and somebody now wants to build a year-round house or convert the camp to a year-round house, we wouldn't then say we need a new curb cut because that's been there for 30 years before we required the curb cut permits. That's just... We've had this discussion for over the last 20 years, 16 years since I've been here, that do we start going back? Some people have come in with applications for stuff that's been there for 30 years and we've said no. It's grandfathered on that term, but it's pre-existing. Before the curb... Before the curb cut requirement. If we're improving safety on this, I would disagree with that. That's something... That's separate. It's separate from a legal... This is a legal document. We can say no and then they can't use it. And I don't want... And our decisions are appealable. And so if someone has invested rights, I don't want us by accident or by a shift in policy, all of a sudden, shifting in a direction where we're now calling to question those vested rights. If there was a driveway, safe or not, the driveway down the line barnyard that's been there for 40 years, if that's deemed unsafe, that's separate from a curb cut thing and we can have a conversation about making that safer by cutting trees. To have that appealable or requiring a permit that then can be denied. You know, Rick? It's kind of like a house that has a... An old-form house that has a septic system. They never had a septic system, but the house is there and then we say, oh, well, you can't get a septic system there. Sorry, I need a point of clarification on that. I mean, is it actually eliminating that other access? And is that other access to you? I didn't know what you asked. I'm saying my question was if it's the existing alignment, existing access point, and if it predates our curb cut points, then that's not something that can, after the fact, be denied. Because I don't have a legislative action by us. And even then, we'd have to take into account vested rights. So that's a great discussion of something right. And we've had that conversation. We don't do that. That's not a bad point for a curb cut. They've come up with a better location for a curb cut. That I didn't understand. Which is monster property. It's a better, safer location. And this logging or farming road goes out to the field, which is now developed. I'm not challenging you. I just didn't understand. No, I'm trying to let you understand. What I know, which is, you know, that that's a right. So it's a new access point. And it's a new location for a curb cut in a very new access point. And that needs a permit. Can I get a clarification, though, on what you just said, Alfred? If I'm following the conversation, we just had. So a new and safer curb cut to yay. But if the old one was, is it right away in an access point with two different properties? Is that one going away? Or are we now going to have two access points? One that we consider safer, but the other one is still viable. It's pre-existing. Pre-existing. It's not a curb cut. It's not a legal curb cut. And I should add to that. It is our understanding that that is not a deed that was not written into the deed. It was just a, because access was allowed by the other landowners who was never formally, legally, said that you have to interpret, too. In fact, the landowners are themselves questioning whether they want, they question whether they would allow us to use that access point for legal purposes, liability reasons, given that the site line is so poor there. Which is why we just said we don't want to get in any liability issues. It's not, as far as they go, they thought it wasn't written. It wasn't deeded. Therefore, there's no legal written document that says that that access is something that we have a legal right to use. You may or may not have a legal right, even though it's not deeded, but that's a complicated... Right. I don't think that's what has not been issued. I think we just, can we move this forward? I don't have approval. We need to get what has to happen. There is a site distance that means 300 feet towards Worcester. And then clearance of trees. And then... We should... Yes, I'll forget. I guess it does. You already said that. You have to sign on there. Yes, it needs some clearance. So, brush... And brush and tree clearing. Is it tree clearing that needs to be viewed by the tree? No, spring stop. Tree warden. Tree warden. Oh, there are a couple of sizeable trees. As long as they check with tree warden. The good thing about this location is that it's... There's a power wire right in line where all this brush is. So the power company... They're going to take it. That means that out anyway. So if that happens, the site distance will be perfect. Okay. But in the meantime, with the power company, if they don't do it, the landowner needs to make it clear. And you'll direct them as to where and you'll get the trees marked and contact the tree warden to look at the trees that need to be cut. The floor cut will start. Okay. That means the B71 standards. Yeah. Does it need a calmer? Is it sort of right at the problem of a large motion? Okay. That's one next question. Do you know what I was going to ask? Look at you. Are these conditions you're writing into? The way this works is... The way this works is these are conditions in the permit. The permit gets recorded in the land records. Got it. So... So did you make a motion? I simply made a motion to approve the curb cut subject to the conditions recommended by the Road Commission. Okay. I'll second that. Okay. All right. I'll send this around and are everybody ready to vote? All those in favor, do we say aye? Aye. Any opposed? You are none. Send that around for a minute or so. And if that may say, would you change the address? I noticed it's not on that side. I changed it to... Oh, okay. Here. I changed it on the application, but not the... So it's 77. While we're in our transmission, I heard from Stephanie, she was looking to hear from you on Chapin Road forest stuff to connect with you on that. I have found a shop. She's welcome to call. I could reach out to her. She apparently, she sent me a email. So maybe you guys are using two different screens. Maybe look for an email from her. I'll give you her cell. She's not home all the time now. Yeah, she's not home much recently. I just didn't see anything. Yeah, I was just... I'll just call and leave her message on her phone. Yeah. Well, while the topic of Stephanie Capiman is on the table, I believe that's her car over there. Yeah. It's been there for... No. Okay, what happened was, I don't want to give out too much personal information, but her husband fell, broke his hip, she was on her way to hospital or on her way to his office to help him. He ended up in the hospital. I was in a nursing home. She's trying to make arrangements to get her car over to Shatney's. But her time has been limited between husband and rehab. I know, personally, I have a problem. I just see you parallel. Yeah. Why? Well, that's why. Okay. But that doesn't need to go in the record. Okay. Okay, we'll figure this out. Thank you very much. You're welcome. Thank you. Thank you. You're welcome. Nice to meet you. Thank you. Not too long. Okay, thanks. Thank you very much. Yeah. That's all right. Thank you. Keep going. We're going to talk about the chipper tomorrow. Yeah, you're right. I'm ready. Okay. Chipper. Yeah. Okay. Well, let me see. Are the documents in line? Okay. Here's your note to select your word. And then you had also sent us an e-mail, which is an e-mail sent. Oh. Let me see. Here are the documents. Yeah, there's an e-mail on August 5th. Yeah. Katie, do you have... It's in the folder. Katie, can you call up the second e-mail that Alfred sent? Yeah. Thank you. I'm ready. The question is more horsepower. Yes, there's power basically. The same quality. It's more horsepower. The one I'm recommending is definitely more horsepower. You have a stronger frame. The frame rails will clear back to the shoes where they're seated, whereas the same brand with cheaper model does not. So that's the 1475 or something? 1412. Isn't that crumbly? It's a 1450, 1450, more of our... Is that the... Mo-Bark. Can I... Just as a preliminary matter, can I just ask a couple of questions before we get into the models? So is the purchase of a chipper in our capital budget? Okay. Yes, it's been approved by the tariff payers twice. Right. Okay. You've got what, four bids or three bids? Three bids. And you... Your recommendation is for that particular, the larger chipper, correct? Yes. And... Is that the $53,000? Yeah. Yes. And we have a fund. We have a highway footbed fund. And if there are... Just for FYI, we don't fully extend the approved highway budget from the previous year. Yeah. It rolls over. It rolls over. So that's why we... That's part of the reason why we have such a... And also because we had such a surplus of highway dollars at the end of the fiscal year that rolled over. So do we... As to that fund... Well, I wasn't sure. Yeah. Every year, when we adopt a budget, and then I'm going to stop asking for information. This is what you need to do. Yeah. So when we adopt a budget, we have a highway fund, which is a sub-part of the budget. And we allocate a certain amount of money in line with our capital. We think about it. Yeah. Is that the other end? Yeah. All right. So this is in the capital budget and you're recommending it. Well, hang on. So this, I think, ties to a question I have. The capital budget will cover it, which is different than saying it's in the capital budget. Does the capital budget actually enumerate purchase of large... Purchase enumerated a number of them. It's a number. It's a number number, but there was a separate vote years before we voted on the chipper per se that said there's excess funds left at the end of the fiscal year rather than us selecting the stuff around it. It will go into equipment. And we do have the ability to spend it only on highway equipment purchases. Okay. We have a track rate. So this would be an addition to what was approved specifically for the chipper. I think we approve 35. Yeah, we approve 30 or 35. I think it's 35. So one more point to build on Mark's questions and then we can go back to this. But I think the difference you're starting with Mark is capital budget versus capital plan. Yeah. And whether... We can say that there's money to pay for the chipper. Yay. And then next week, oh, but we need this, this, and this. So where does it all fit in the plan? So that's what I'm going to want to hear from you out there is that in the absence of an actual capital plan that we can afford the chipper that you're recommending and we're not going to get in a corner and need to find money for something else because we're not thinking... I'm just happy to say... I'd like to add on to that. Well, what Sharon said, hold on. Please say it. And so I actually thank you very much for all the work you guys did. It was in my neighborhood. So I see I can do it everywhere. But thank you. And I thank you for using both graders and them both to work. I'm not sitting in the door yard of the shop. That's awesome. But I think either last meeting or the meeting before you mentioned that you're replacing one of the graders at some point. Is there urgency to that? I know you have concerns. Just the... The Caterpillar has been our motor replaced, transmission replaced. So that's not urgent. But they're both the same year. They're 22, 23 years old. Same hours? Close in hours, yes. So the reason I mentioned that is to get it on your guys' radar because it's a huge pocket. It's a big money. So I definitely want to start putting some money inside because we're looking at 300,000 probably. So that's something we'd have a conversation at town meeting, but it's a big budget. It's just a big pre-nose. Yeah. Now, if we have a truck blow up like we did, we might triage in between town meeting. We still get beat up for that. But we tried. We can defer weight like this to town meeting. That's what we do. For budget season, Alfred and I will have outbuild a capital predictive plan. That's great. That gives us a year-by-year. It'll show that to administration. It'll show all these expected retirements need to be. It'll show us our cash flow and what that means and how we can defer it. You know, I'd say early, we're retiring at a greater, so we begin to stagger. We'll be able to play with it so we can impact our, and so we stagger these big expenses. Yeah, that's great. That's definitely how my radar is. And Sandra also put out an email saying that we have this truck payment to make out of this same pot of money. And there's still enough money to do that in addition to buying this truck. So my only question then is, what I'm hearing, I just want to confirm it. It's not like by making this purchase, you're leaving us without enough money to make something else that you really want to do that you anticipate you have to do in the immediate future. You've got to be a questioner and fit in really good shape financially or I wouldn't be asking for much of a progress. What I'm going to be looking at, the big thing I see that's a wild card for us is that it's another job. If we start using that, say the new used truck that we're buying that's intended to be a profit. But that's done wrong. Yeah. I mean, we can't look into the future. Well, it depends on how we handle this. What I'm looking at right now is our roads are getting plugged up with brush. No, I got no way to deal with it. No way to deal with it. We can have the discussion about a capital plan later. I'm reassured that it's happening. That you're working on it. That's all. Yeah. Okay. And not for just telling us we're going to be fine. We're not going to get stuck if we spend money on this now. Right. Well, we're still going to have a fair amount of money left over after paying for the payment for the question-start truck. And taking this out. We're still going to have 60,000 left. That's just the number all of us to go to Rio together. Well, let's go. We can take the graders to Rio. Oh, Rio. Actually, Rio is not the best place. Thanks. All right. So moving this along, Alfred's made a recommendation of which grader are there for which chipper? The chipper. The chipper. The chipper. The chipper. So are there any questions about the model and what he's recommended? So I think I saw that that chipper had maybe the boilerplate model is 75 horsepower. It's like you're going to upgrade it to what? 125? 145. 145. Katie, can you call up the quotes? Please. I can find a darn quote now. Here. We've got the paper. I'm back soon. Relax. Yeah, somebody's got the shit. Okay, wait a minute. 35. Here, it's this one. Raise it. 10. 14. Okay, here it is. Don't run the screen. Yeah. Forget it. I can do this in a year. Yeah, so there was an upgrade to it right ahead. The bigger motor. That's. It's a bigger model. Well, I saw a different 14. 14. 15. It had 75. The same machine. It's two different machines. Okay, because one of them, the 14. 12. 15. In lines of 14. 15. Well, I saw 14. 15 with a 75 horsepower motor on it. That's why. I'm asking that. Because you're recommending the 14. 15, right? With the 145. With the larger engine, right? With the larger engine, the heavier duty frame, it's got a winch on it so that it can be. You can move the cogs up to it. Oh, yeah. Oh, yeah. That makes sense. Okay, yeah. Right there is going to save us the extra money we're spending, you know, because you know those guys are going to try to grab onto a tree and feed the whole thing in there. So our triple works and wants to feed the whole tree. So, yeah, we can get that. And then the next thing you know, you've got somebody with a fork with a sore back. Right, yeah. No, no. It gets hurt, yeah. So this winch is worth the extra. And the difference is, like, $16,000 between the two models. That's that. We looked at. And you said it had a life expectancy of 25. I'm thinking 25, 30 years. I mean, it's, you know, obviously there's going to be some maintenance required. I think we'll be part well. 25, 30 minutes. More than 25 or 30 minutes. Well, I'm just going to look, just for the purposes of discussion, to allow discussion, I'm just going to put a motion on the floor. Okay. And then we can have discussion. So I'll move the recommendation of the road commissioner that we buy. Movark e-beaver 1415 chipper. With the addition of the larger engine and the winch as recommended. I'll second. Okay. So we have a motion on the floor. Is there any further discussion? John? What do you know about the engine? Six cylinder. What is that? Six cylinder what? They're actually gas motors? Yeah, I see that. Everybody's going to gas now because of the tier four emissions. And the machine that idles a lot, the emissions that you've just chosen is not. So that's why everybody's, so is there a Chevy or a Ford or a Mitsubishi? It didn't give me that. Yeah. But I'm putting a lot of faith in the Movark. Because that's, you know, a lot of guys that I've talked to have them like them. Okay. Other challenging check? Yes. He's small player, has a more mark. Talked to Guthrie extensively about this. He's the one that kind of changed me to the drum style versus the disc. Because the drum is much easier to service. It's just one panel, you take it out and ten minutes you're changing the blades. Whereas the disc, you've got to flop the whole hood open and it's a lot harder to get to. Great. So because I was honestly thinking that a disc was going to be better because I was looking at price, and price means a lot. But then when I started looking at the long term where we're out there working on it and trying to change blades, if I can change the blades in 15 minutes versus a half a day at the shop, that's going to be a huge savings. Does it come with an extra set of blades? We'll probably have to buy them. I'll be in a lump, and then try to get whatever I can. A free set of blades. Tell them we'll buy it if we get a free set of blades. We're only six minutes behind. Is everybody ready to vote? Are there any questions? Thank you for your work. Thank you for your recommendation. Nice work. One more thing you might... I hope this won't change. Is this about the chipper? Yes. This 1450 chipper won't be available to us until September. This year? This year, yes. I thought you were going to say next year. Does that work with you? Because that's when I would want to go after these trees in the fall when it starts to cool down. I just wanted you to know that. I appreciate that. All those in favor, please say aye. Aye. Opposed? Thank you. Thanks for doing all that homework. Checking over these calluses. Yeah, that was a lot of work. All right. I don't know how long this will take. We have a request by the Schultz's which was also a request back in 2012 to just continue Town Highway 7. We got entangled in the ancient road stuff and we put this on hold because it wasn't really an ancient road. So thanks to Gary and Jill, they reminded us about the fact that they would like this discontinued. There is a process. And I think the documents, Katie, are in the folder. There is a process. And the first thing we have to do is make a motion to discontinue Town Highway 7 as described in the letter from Jill and Gary Schultz back in 2012 and then again via an email dated June 8. No, that's June 8, 2012. That's not the right one. They sent us a recent email. Yes, I saw that. Yeah, you saw that too? Yeah. I think it's in the global folder. And then there's also minute searches from going back. So they contacted us twice. July 13. So it was July 13 of 21 and then January 1, 2012. So the next step is we need to make a motion to act on the follow-in of a motion. Could be, and I don't know if it's... Katie, you scroll down. Did the road discontinue its procedure in the folder? Pass a motion to initiate the process. I move to initiate the process to discontinue the Town Highway and set a time and date for examining the premises and hearing of the persons interested. Right, so in other words, we have to do a site visit. I'm just reading off. And we walk the road from... Beginning to end. Beginning to end. I second the motion. Okay. And we need to... Did people bring calendars tonight? Or did people know when they might... Because we have to contact the landowners and then there's a whole process of noticing the hearing and all those good things. It's like a regular notice for like a DRB or somebody wants to build a house. It wasn't flexible up to this week, so... Is the trails committee involved at all? No, this isn't a trail. Well, it could be. It could be. It basically goes into their garden to drive on. Yeah, I know... We talked about GAR Road making that into a trail and Reid was going to give us some information. I'm only asking because... Yeah, I'm just wondering if it's a... Does it... I mean, on the map it looks like it doesn't go anywhere. Well, we would obviously notify the trails committee. Okay. We're relying on the Schultz email recently that was flagged according to the survey done by the agent roads committee. And they determined it actually ended in their yard. So they flagged it based on the boundaries that the agent roads committee determined. Right. The Schultz road... How did it end in their yard? I didn't even see it coming in. It's what? I'm sorry? It doesn't end in their yard. And it's a cellulose. Cellulose cars. It doesn't end on their property? No. Okay, well they're saying that. So that's the reason for the sidewalk. So where did that end? Well, I think a problem with sidewalk may be that it's very hard to follow the road after you pass the house. Although I don't know that because they don't really put anything in there. Well, they're going to have to... Well, we can't consider discontinuing it without doing end-to-end sidewalk. It needs to be literally end-to-end. I'm not opposing that. It's just a warning. No, no, I know you're not. I'm trying to find the road that's cellulose and then follow it back to their house tonight. Well, they might know. I'm sure Gary knows where that cellulose is. Yeah, I'm sure he does. He's owned that property since he just passed the house. So we have to give 30 days notice. Yes, there are 30 days notice at the site. Is it certified mail? All those good things. So we need to pick it up already in September. So we'd like the trails committee to know and the conservation commission. Oh, yeah, absolutely. September is much better. And the question I may be the thing to do is to check with drilling Gary on their availability, once we know what our availability is and give them some options. Do you know whose property that cellulose is on, Lee? Yeah, it's on... Educating us. It's called Lumberjack LLC. Lumberjack LLC in Louisiana? Yeah, 601 P-O-Y-D-R-A-S Street. So they need to give notice. You've got to say that again. 601 P-A-Y-D-R-A-S. Road. Street. Street. Sweet. Sweet. Yeah, sweet 1855. So, and it's your address. Okay, I'm sorry. You're only 70130. 70130 is the zip code. Yeah, it's in the... Yeah. But there's no phone number or email. Well, we'll send them a hard copy. Anyway, even if we do an email, we need to follow the process. We're just sending a hard copy. So, and just as a point of clarification, we should actually do our due diligence and attempt and try to locate that endpoint. That's our job. But let's just say we go through the process and select board determines that we want to discontinue it. That Lumberjack LLC continues to maintain its rights to access their property despite the discontinuance. It doesn't discontinue their rights for access. There are 20 properties along that. They still maintain their historic rights of use. Right. So, it doesn't change that. It just basically takes it off the town books. Right. It turns it amazed this time. Well, we can't make it so people can't get into their property, right? No. Well, that's an example of going back to the earlier conversation where there wouldn't be a deed right away, but they're in the same piece. Right. That's right. Right. That's right. Right? Clearly stated that too, right? Yeah. Yeah, we can make that clear in a decision if we get to that point. So, if you want to, it's going to take a little while to provide. No, that's right. Right. So, how long? 30 days? No. No, no. Oh, to get to do the paperwork? Yeah. How do we start working on it next week? So, 30 days from the end of next week is the 20th. So, that would be like the week of the 20th of September. Okay. So, 20th of September? Sometimes. I mean, later in the week is probably, I mean, you may... The 20th is a Monday. Yeah, the 20th is the Monday. I mean, and normally that it's also the 20th is... Is it a select board meeting? No, it's not. Wednesdays are good. For job. For job. It depends on the Wednesday. Well, that's the kind of thing that we can do before a select board meeting. I don't think we want to do that. Okay. I think it's going to be a Friday afternoon. Yeah. It's hard to find. Sometimes we've done this on Saturday morning. Well, that's what I was thinking, too, on Saturday morning. This is going to be hard to find. Saturday the 25th. Saturday the 25th, there's... Be careful what I just said. You might have to go to my place. Thank you. What about October 2nd? Well, let's not choose to rent a cell. You have to decide. We sort of have to decide. I wanted a couple of dates to be... That's not the way I've been with people. Right. So, I'm going to... Saturday the 9th, 25th, or Saturday, October 2, and Rick, you should be healed up. Yeah. He's already mowed. Right. He's already done the stuff he's not supposed to. All right. And I guess maybe I should chat with Gary and Jill first to make sure those dates... If they're going to be gone somewhere or something, it's not going to be helpful because we need them there. Okay. So, and that would be likely in the morning? Or... We would probably do it in the morning. Yeah. Okay. Can I make a comment? Yes. You talked about there being a right of access if the roads form out. But it's only if the fine landowner has owned that, that's the only way into their property. No. And that is... It's not true. That's what I would do in a second. I don't agree. Okay. It's not what we come to learn. If you have... If you've been using a town road to get to your property... It happened. Nothing to say. If you have been using a town road to get to your property, the town discontinuing that road does not change that in any way. It shifts the burden of maintenance to you and the other landowners that own the property over which the easement... No, but they happen to be using that. There was a historic level of use at some point, right? Somebody got to that foundation. They didn't drop in off the throne back in 1850. Right. Since then, I used to be one of the owners of the land, so I have this access that's been from the Woodbury Mountain Road. So they haven't used that access. They haven't relied on that access. And it's not the only access that they have. That's going to be for them to argue. Right. I'm just saying, if you're saying them an honest right and a letter of explanation, don't assume that they know that. Right. Right. Can I... like, Denise, I wouldn't imagine that the notice gets into that level of speculation about the law. It's a... It's up to them to... It's facts, right? Right. Your neighbors have presented this request. The process is... Here's the date. Right. They can bring up that whole issue. Right. So now we don't want to throw it up? Right. Right. They can do that. Right. Okay. But we just need to decide if we want to get the ball. Do you need any motion or anything? Well, you want to... I made a motion. Right. You made a motion. Did anybody have a second? All second. Do you have a second? I'm trying to... Sure. Sure. All right. All right. All those in favor, please say aye. Aye. Aye. And I'm just going to get the process started. Right. Right. Just to get the process started. Okay, Denise. Can I just have a form for a minute? For... To follow up on this discussion. What discussion? The only discussion I had... Yeah. Yeah. We're sort of done with it, but... Okay. But you asked me to investigate the procedures that Denise goes through... For GAR. We're talking about GAR, we're talking about GAR. I wasn't talking about that. Yeah, it's in the minutes where you were talking about something. And you were concerned. I can make this brief. I just want to let you know that I did some online research in the statutes and I felt very inadequate. It really requires a lawyer to fully understand what does that mean? Yeah, it's not GAR. I did open copy the relevant pages that I thought were online. So I opened a copy for you. So as a point of clarification, we asked, you raised the question in our last meeting, that our concern, that was framed as a question, that your understanding, or your concern, was that if we downgraded a class 4 road to a trail designation, that the width of the right-of-way came from the strain that we gave up some right-of-way width. And I challenged that and I still challenged that. Yes, well, the right-of-way is the same. I know it is. And I had never realized that until I looked at it. So that's what we asked you to investigate. We already know this because we already went through this, like, 50,000 months. I'm glad you brought it up this time. You brought it up and you said you'd investigated it so that we appreciate that. And now we all know it. This is all the agenda. All right. Thank you very much. By the way, from Mark's benefit, we used to be head of the trails committee. He was the guy that all led the charge. We got all our trails in. He's awesome. He was a those two trails guy. When he said he's less than that, I feel I'm less than that, but don't believe him. He's more than that. He's awesome. Hey, Reed, is the community trust a 501c3? Yeah. It is. We got 501c3 status. What are you talking about? Something else on the agenda? Yeah. What are you talking about? Everything's all right. She'll harm it. All right. Next up. Thanks, Reed. Thank you. Send us a certain email which I forwarded to everybody that her services agreement that we had with her where she was working with us on the union stuff needs to be renewed. And we talked about it as Cindy sent us an email about how much time it might take her to review and review the personnel policy. I think it's well worth the money to ask Cindy to work on the personnel policy. Yeah. Just a hint. She said I thought 15 hours sounded like not that much. Well, maybe not enough. Yeah. So I think, you know, so we have it electronically so she doesn't have to start from scratch. But then, you know, we want her to look at the contract or the union contract that we almost ratified and incorporate some of those things into the personnel policy. So I think we're going to have to get her on to join us for a meeting. Well, I think we should, yes, we should do that, but it might be worth having a conversation ourselves about what we actually want in the personnel policy with just a discussion so we can argue amongst ourselves before we... Task her. Yeah. Yeah. We could do that. We could do that at another meeting. At another meeting because, you know, we may not want exactly what was negotiated and we may want some other things. And well, I think it's a good opportunity just to review because Rick and Mark weren't on the board then. And I think we need to take a look at what was really important to us at the time. Yeah. And I think Cindy kind of knows sort of what that is, but we can reemphasize that this is what we really want to see and change this to the personnel policy. Right. Is this the kind of thing that we delegate to one of us? Not me, just because I'm new, but to make a recommendation to the board is to go through the contracts. I think we need to work on this collectively. Well, yes. Yes, collectively, but then one of us, as a point person with Cindy because she forgot and what about and helped me understand again. Once we arrive at our list. Yeah, once we have our list. We need to have that discussion when we get to that point. Okay. So I'd move that we approve Cindy for up to 20 hours, but she's not going to be in the work until the task might start. This contract doesn't get into the work that she's going to do. It's just to renew it. Okay. So we can continue to use her. Okay. So this would be a motion to go around as needed basis. It's a serious work to be performed. It's the same contract we signed when we hired her for the union contract stuff. Okay. So this is just a reauthorization of the contract with R.H. Smith and company, which is where Cindy works. Okay. So moved. Okay, is there a second? Second. Oh, we need to sign this. Well, but hang on. We haven't approved yet. So if we were to spend, let's say 20 hours of Cindy's time. At 125. At 125. What I want to know is where this is going to come out. That's $2,500. So we have, this is unbudgeted. Well, I think that there's probably more budget under maybe professional services. I think we have to take a look at the budget, but I think this is something we really, really, really need to get done. We've got to get this done. We do want to get this done by talking about it. We just need to bite the bullet and do it. Well, I guess I agree with that. I do think it's one of the things that we could do ourselves if we put our minds to a couple, you know, I don't, I think we just let somebody do it. That's done this kind of stuff before. But I do think it's a good question where the money's coming from. I don't know how we do this, but we have a select board budget. We have personnel services, line items, we have... I don't know if that's... I don't know. I think how much bandwidth are we going to have in the coming months? We're coming at a budget cycle. Where do you quickly go? Right. No, I'm supportive. Yeah. I just want to... I think it's a good question. Where are the... Do we have that? I guess I'm just going to rephrase it. It's not just something... Do we have adequate funds? Well, we sign a contract if we don't. We don't. If we don't? Right. This is just the policy... Well, they love me. ...that we're going to pay or... That's right. We haven't started spending the money yet. So, my notes say that the first step is for us to meet amongst ourselves and come up with the list of exactly what we want our personnel policy to say. And at which point, to Mark's point, we will point a liaison to work with Cindy to put those changes in place. Fascinating. And point number two is we have to figure out the budget. Right. This is really no different than the contract we have with our attorney, Jim. Right. You know, if we don't... We used to have a retainer where we just paid him, regardless. And he said, you know, you guys would come up better on an hourly basis. So, we never call him and never utilize him. It costs us something. It's a similar... No, we never had an actual retainer. Yeah, we did. Yeah, we did. We had to... We paid him in... We had a certain amount of money. We paid him every month. But didn't we get money back and we didn't use it? He... No? Yeah. He, I think, actually might have on his own initiative saying, I feel... He did. Okay. ...charging you. You haven't utilized me. The contract really was a retainer contract. Okay. Yeah. All right. Well, so this is never used as much money as we had budgeted for. Yeah. But this is not a retainer. This is a... This is a... ...an open arrangement so we can tap services that's necessary. Yeah. Right. And our acknowledgement that we're going to pay her... $125 an hour. An hour. And it's probably a good rate right now before the prices go up. By the way, could someone tell me what's in these particular skill set protection? She used to be... She's a recovering lawyer. She now works for this other firm and she was... Did a lot of contract... Okay. So she was a labor lawyer. Yeah. Yeah. Okay. Great. She's an accountant type too. Yeah. She's pretty versatile. Yeah. Okay. So she knows the personality. Yeah. Okay. Well, she used to chair the Montclair School Board so she knows and dealt with union negotiations that she would be able to Skype. Yeah. She's a nice person to work with. She's pleasant. Yeah. She knows her stuff. Yeah. Good package. Good. All right. So I think there's a motion on the table. I don't know. Sorry about that. You seconded it. To sign the contract to engage services as needed with RK Smith, aka Cindy Kennedy-Born. All right. Okay. But anything else before we vote? All right. All those in favor, please say aye. Aye. All right. We should... If we meet me about getting started, let's figure out when we're going to have our conversation about personnel. I think it's going to have to be maybe September 13th. 13th. But I think we're going to have other things to do on August 23rd before the meeting. So we plan on 6 o'clock on September 13th on a personnel policy meeting from 6 to 7 without Cindy because that's... Yeah. Yeah. Great. He's not good. Did you have something to do with anything else? I'll just ask you can I go? You can go. Thank you very much. Thanks. You know I'm just a walker. Alfred and I are meeting. We've got Lily the wrong morning. Good. Have a good time. We have a signed placement. I've already spoken to her. Yeah. That's great. Thank you very much. Okay. Let's talk about... He's not clear to our department. At our last meeting we agreed to accept those language as written by the... by the he's not clear select board. What we didn't do was to do it in a form of emotion. So all we really got to do is ratify what we had put in the minutes and turn it into emotion. So moved. Second. Okay. All those available can you say aye? Aye. Aye. We're meeting our quarter. We are not so forwarding. Our department meeting is this Thursday. And... And I won't be there. But will we have everybody else? We have a corner. Well we need to have a corner. There's no point in doing it. I just need to be there. What time is it? 7 p.m. At the fire station. Do you want me to stop by and pick you up or something? Is that possible? That would be great. Can I run with you? Yeah. Are you going Sharon? Are you going to go away from work? I can come and get you. That's probably easier for me. Is that alright? Yep. Thank you. That's great. Thank you. Thank you for going up. I'm sorry. 7 p.m. 7 p.m. at the fire station. Pick up the rig. Yep. And um... Thank you. Thank you. I think what's going to happen is... Sorry. Tell us why this isn't a good idea. I thought they liked the language that... This was acquired... Well, they might like the language because it's not clear. Select word did, which was kind of wordsmith what we had. Right. So there's two select words that are in agreement is my point. So I think as Toby mentioned last meeting, there was always the ability of the voters to pull that out. But this is really a conscious effort. Yeah. On our part, part of the regular town meeting, we used to do this all the time. It was part of the morning. It just always was. And then... I spoke with a member of the Smokler Fire Department. I don't believe the names of it. And... It's not important. And I let them know that, you know, we do this for Whitbury all the time. We thought we'd be seen as a threat, seen as an opportunity to educate us on what a great job we're doing. And I said the problem might be that the person shot might not handle a standing ovation very well because that's usually what happens. And it gives people an opportunity to see some of the people from the fire department that they probably most likely, hopefully, are never going to see. It's very personal. And it's really... It's just really a good PR thing to do this at town meeting on the floor. Yes, sometimes people aren't supported, but... We do it with the library. This is the biggest budget I've not sort of... People stand up, even if you have people that don't like it, there are a lot that stand up too. Right. That's the thing is it's really good PR and they should be grateful for the PR, you know, positive PR. Okay. So... I think this fire department person mentioned that due to some of the, I guess, ARPA funding or something, they actually wanted something on the order of 15 grand, which helped buy down the cost of the ambulance service. Nice. And so, the ambulance costs through the same as last year or a little bit less. So, that's good news. That is good. All right, next up... We did. We did. Yeah. All right, next up is Washington Central Unified Union School District. There was this process that was supposed to be in place. We had some back and forth with the school board, which you all have seen. I had requested that they send us the letters of interest from the two candidates that they had, and they have not done so. Would they're all public record? Would they're all public record. And it's supposed to be in consultation with the select board. It didn't unfortunately work out in a way that I would have hoped that they would have engaged us in making a decision and being a transparent open process. Did they make a decision? I don't know. Well, they said they were going to... Everything is the 11th, whenever that is. Is that Wednesday? Yeah. So, I think in our minutes tonight, we know who the two candidates are. There's Chris Catterett, who used to be on the... My understanding is Chris Catterett is no longer... Well, that's what I'm not sure. We never got official... He felt he told the board to get a conflict of interest. He never officially... With Drew. Nobody told us officially that he withdrew. So, in my... It's Chris Catterett and Maggie Weiss. She's East Calus. I'm not exactly sure where Chris lives, but... Say Max Graver. Max Graver. So, I would suggest that we make a motion. Have it in our minutes, which we can... I can send Katie... When Katie gets the minutes done for tonight, we can send them the motion for our minutes. We have nothing to review, to know... So, in motion, maybe we request the Union School Board, the Convent and Solid District School Board, to consult with us? No, I didn't make a motion. No, they won't do it. They've already said that. Well, that's our request. That's what the statute expects. That there's in consultation, which means we didn't have a conversation with the board, not with Denise or Sharon or Mark or me. I would rather go in John's direction too, rather than making a recommendation when we haven't been at all engaged in the process. If we want to be engaged, which is a different question, but if we do want to be engaged, which I understand it is the general sense of the board, that we do, then if we do, then I would say let's object to the process, and that's what we put on the record and report back, is that... We were not consulted. We were not consulted. We feel like they did not follow the process's outline. Well, we don't know what... There is no process outline, which is kind of a problem. It's a statute. The word consult is not a process. They took the word consult, made a process that has a little pinpoint where they send us the names and they ask us what do we think. Did they do that? They did do that. If we... Yes, they did. If we want a different process, then we can take it upon ourselves to do the exact same thing. Outline what process we want and tell them this will be the process for the town of Callis. We'll see you next time there's an opening. I don't know that I totally agree with that. They did not follow what seemed statute. I don't think they consulted with us. They did not consult with us. They need to consult with us as a board. At a board meeting or invite us to be on their agenda. I'm not... They did neither. Well, but I'm just... What they did, so... They did not. They did not. They sent an email. The email was changed. Yeah, but... We finally got something to read by an attorney before signature. I don't even think we were given... You didn't see that. I don't think we were even given the courtesy of being given the two names. No. Where did I see the email with two names? I thought of this from floor, asking us if we had anything we wanted to weigh. If we wanted to weigh, if we wanted to weigh, if we wanted to weigh, if we wanted to weigh, if we wanted to weigh, if we wanted to weigh, if we wanted to weigh in on those two people. We absolutely got something. Somewhere in that long... Am I making this up? I killed her. I called for her and asked her, and I know that she said, we used the two names that Dorothy came up with, but that had nothing to do with us. I can't remember. That means nothing in this world. I tend to really share it on that. Just... I think we're all guessing here. I mean, we're all wondering. Sharon thinks there was. I'm looking for her. What's the acronym? I'm trying to search for it. Washington C-U-U-S-U-U. W-U-C-U-W-O-R-D. U-U-D, right? Yes. It'd be great if you could just search for floor, F-L-O-R, it'll come up in a wrong email. That's why. Sheepers. Well, regardless, I think they were not very... I don't think they were very respectful of our role as it sounds like from the statute. The composition. How's that so far? What? Oh, there you go. What is that? Hey, it's up. There it is. There's the letter right there. But that's when I asked for copies of their letters so that we were not invited to the interviews. So we talked last time about setting up our own interviews and that got to be funneled. Right. So we asked for copies of their letters and they just never responded. They just blew it off. No, no, I... They had a question. I was thinking about it. Should the board wish to express their thoughts regarding the candidates? So that's what I was remembering. Is that... I would take that as an invite to their meeting on the 11th. You do? Yeah. They're going to be meeting on the 11th. Well, they said that. They didn't say, you know, we hope they'll join us. You know, they didn't say... No, I know this. You're going into... Anyway, so, I mean, it's one version of consent to send us names and say, let us know if we have any thoughts. It's a version we don't like. And so to me, that's where we should put our energy is what is the process? What does consult look like in a way that we would embrace? But this all goes away next year. Not necessarily, Denise. Somebody that... So this is the background, Denise, and I spent some time on the phone about. So the language that says consult is session law, right? So it's called... When it's baked in... This one was baked into the budget bill and it sunsets on June 30, 2022. However, the fact that it was baked in a budget bill tells you somebody cares that much about it to get it put in the bill and we should assume that if that's the best they can do, they'll do it again next year. So my question is, though, the budget bill didn't pass. So how is it that this... What? The big bill didn't pass. I think you told me. I didn't tell you that. No, I didn't tell you that. It's law passed. So it didn't pass. I thought you said it didn't pass. No, no, no. It's not codified. So the bill passed and the language is in the bill, but it's not sometimes, usually, in a bill, it'll say, strike what's in there now and replace it with this. It doesn't say that, but it doesn't have to. It says notwithstanding any other provision of law. So even though it never gets baked into the green books, the statues, it still belongs until it sunsets next year unless somebody does the same thing again. So you're thinking they probably will. If we don't know? Well, I think that there's... I think, well, partly I'm interpreting Floor's response that said... I'm paraphrasing here, but Floor's... one of her emails back to you said it's a no-brainer that a board should get to replace its own members. So there's that sentiment that is out there and if the school boards and they are a very active lobby group, if that's their approach, then... I'm not here. You know more about this. Then they are going to be working that agenda and maybe next time it'll have enough support to actually be codified and not sunset next year. Anyway, all I'm saying is we shouldn't assume it's going to go right. It's very clear that this is not a collaborative press. We saw this behavior from the East Montoya Fire Department. We beat outrage. Absolutely. It's basically... all we need to do is consult. Telling us when you're going to vote on something is not... You could tell any member of the public. I don't see any higher level of engagement of our town, legislative body. So we should be... I think we need to... We should be specific, though. What is it that we want? I think we need to be specific in our minutes to say that we're... Do we have Jim write a letter? We can write our own letter. We can just say we're a guest. But I think we can... I'd like to have it so that it's in our minutes tonight so that we can give them those minutes from their meeting on Wednesday, unless... We have not been consulted. We need to see... We need to be consulted. We need to see residents. We need to see... We need to see them to make a decision. It would have been a collaborative... It would have been nice to have had a collaborative process in which the two boards worked together simultaneously to engage in interviews and work together to find the best representative for the town of Calis because it's the town of Calis to see representing our residents, our taxpayers. Does that make sense? I think that we could say that the select board is of view that we were not consulted in a meaningful way and had no meaningful opportunity to whatever the words were, you know, weigh in and present a recommendation and that we will be... If we care a lot, I think we should say we will be working on outlining what a consult process looks like from our perspective and we look forward to improving communication in the future. So I think it's something like that. Katie, do you have enough in the minutes that you could read back between what Sharon and I said? Yes, it's just finishing up. I have a kind of wrong piece on it which I'll edit later but the last part that you both just said it would have been nice to have a collaborative process where the two boards work together to find the best representative for the town of Calis for our seat, for our town of Calis residents and taxpayers. The select board was of the view that we were not consulted in a meaningful way and had no meaningful opportunity to weigh in and present a recommendation. We're working on outlining what a consult process looks like from our perspective and we look forward to communicating about it. I don't think we should say it would be nice. I think it would be a lot more firm than that. I said it's statute dictates where we need to be a part of this decision and consult it and that means, you know, involved in getting the information. Yeah, I think it would have been nice Yeah, it would have been nice. Sounds too nice. Oh yeah, I know it. It's a little weak. Okay, so what Rick said, the change it felt it would have been nice it should say the board should have been Well, the reason I would stay away from should have is according to who. I would just frame what our expectation of the board consult is. Yeah, in our view consultation means communication. Yeah, means collaboration. Means and then everything else. Working together. A meaningful collaboration. Yeah. A meaningful collaboration. Yeah. It means communicating and working together. So that, so I made the motion. I'll make that motion. Well, is it a motion or is it just in the minutes? I think it's a motion. I think it's a motion patient has to go. Okay. I think we should go on it. Sure. I think we should get really clear about exactly what we're going to say. No question. So somebody else can second it and then Katie can read it back again and we can tweak it. Do you already made a motion? No, I made a motion. Somebody else needs to second it. I also made a motion. So Katie, making a motion to select board. Is the motion Denise Wheeler made a motion to create a statement to communicate with what is the motion to? Yeah. It's a motion to authorize who's writing the letter. No, we're not doing a letter. We're just going to put it in the minutes right now so we can get it to them. Well, if it's in the minutes, it's in the minutes. Right. They're not going to read our minutes, though. I'm not clear what we're doing with it. So just that way, I just sent floor and email. I took a liberty as one elected member of this board. Not representing the full board, but saying I floor. I, the rest of us are still waiting here from WCUUSD board waiting to hear the request to meet with the CalCELC board in consultation on the two candidates for the open CalCELC. Do you plan on inviting our board to the upcoming meeting, placing the consultative discussion on the meeting agenda as a lineup? Providing that. I have not seen anything more of my missing question more. Please ask. So did you already say that? Yeah, something. That's from me. You guys are welcome. I'll send something, too, because I think we've went ahead with the information in advance of that meeting. Well, that's 48 hours from now. Yeah. So in the meantime, I think we just, we need to make a really strong statement, motion, something in our minutes to show our disappointment and displeasure. If all we're going to do is, if all we're going to do is reflect the discussion in the minutes, I don't think that, I don't know what we're going to do. I think we need to sell out. Yeah. If we're going to send a communication, that would be the motion. And then we have to work with that really carefully. Okay. So actually, first of all, I agree that a motion has to be something we're going to do. Whatever it is, in other words, it could be a motion to reflect that, the minutes reflect the sense of the board that, but no one's going to read that. Well, I think the question is, do you want, don't you want to somehow communicate to them? Yeah. Yeah. Yeah. Do you want to draw up a letter from her? I think that someone, no, I don't want to do it because I don't know enough about this yet. I'm not trying to get out of work, but I don't understand this relationship at all. So I think someone be authorized to write a letter, the sense of which is what she expressed in the minutes and then, you know, at this late date, 48 hours before the meeting, it's, I'm not going to rush to get a letter out to them. I think we wait until that for the C-1 process. They still have 48 hours. I sent an email, give them the heads up that we're waiting. And if we don't hear back from them, even if they do invite us, my complaint will be short notice. We wouldn't do that to you. And so, we send a letter. And let's wait till our next meeting. And we'll find out what process, the lack of process was unveiled and then we'll respond and react to that. So then maybe we don't have a motion, but I'd like to have something strongly worded in our minutes that I can send to that whole email group ahead of time. Well, the select board had a discussion tonight expressing its displeasure in my understanding is that John has one member sent an email already communicating that. No. I think no. You just put something in our minutes showing our displeasure. I think we have to. No. I mean, it's kind of a win the minutes because we're talking about it now. Absolutely. And it will and it should. I mean, what I'm not okay with is just sending the minutes to the whole group. If we're going to communicate with them and try to make a statement, it should be in a letter that we put thought into. Forget about Wednesday night. It's not about Wednesday night. It's about the process. Yeah. And it should come on our letterhead and we should all sign it. And it can be after. Yeah. But just sending us a minutes to me is. This is moving forward. Well, I don't mind it. So it's going to be reflected. This discussion is going to be reflected as all our discussions in the minutes. Yeah. As did he said. Yeah. And then we're going to, let's put this on the agenda next, the next meeting to see what happened. And we'll do a debrief. Maybe we'll invite Floor. Why don't we, I would ask that we invite Floor, the chair of the school board to attend our next select where we placed you on the agenda. Yes, sir. And we'd like for you to explain to us the concentrated discussion that was had. Now, maybe. Or we. Maybe we had it. Maybe something happens in the next 48 hours. And then we'll explain to her that maybe our simple disappointment is short notice. Let's not do that again. Or nothing happens. And we can have a larger discussion. But we will invite her or the vice chair or someone who's authorized to represent the board or the whole board for that matter. I think that's actually the best. Nothing we can do now. Yeah. The ones in I shift the sale. I think putting it could be in face to face with what I'm meeting here. I like that part of it. Yeah. Confronting them face to face. I think well, because there might be people on the board, they are who say, you know, they're right. Well, we still can attend the meeting on the 11th. Anyone of us can. We can also still. The 11th is Wednesday. Yeah. We also can still send a letter to the entire board. I'll join you guys too. Sending a letter to the entire board that is well crafted and succinct is a stronger step to take than sending them a copy of our minutes, particularly, particularly if they're down to one candidate anyway. That doesn't take care of the problem of putting something out there immediately to show our displeasure so that the full board says, oh, maybe we didn't do this. Well, we just want to show them. I think if you're willing to show up, that's enough. In other words, you had the discussion. If one or two of you show up, you can say, we've talked about this as a board and we really don't think this is adequate. We want to speak. We'll see what happens. And, you know, the fact that Denise and or I or both show up, that we don't represent the board. We're individually. Just like Florida doesn't represent the board. Just like, and we would need to make that clear. She said, oh, there you are. No, we need to, the whole board needs to, and they need notice. They have lives too. Your board members that schedule meetings, they have to get notice. You have someone wanting to talk to. Wait a minute. Anybody else on the board before I, Lisa, you wanted to make a comment? I am. And the issue is it's when the buyers attorney did the title search came, saw that the our driveways cross a little chunk of land. That's a town common or whatever that's owned by the town. And the title insurance company, as far as I understand, will not issue the insurance unless there's a written agreement that we have the right to cross across that that little piece of town land. Just like a right of way across anybody else's land. If you had something. So their lender is not going to lend them the money to purchase. Unless they can get title insurance and the title insurance company says there's to be a written agreement for us to cross property that is not owned by ourselves. And I understand that all clear. Did you say easement? Right away. So, so just for clarification, every near every road in the town of Calis is an easement over private property. We own the easement that gives us prescribed rights to maintain a road for the safe passage, et cetera. So I don't know, is this different? Yes. What's going on with Calis? Yeah. I was going to explain that to you. This is a green piece of land that appears to be part of Siever and Mary's land and appears to be part of the land of my house. If you were just a common person driving by, but the town owns. So when you're driving by, you have to know that the road is clear. See, I can probably tell better, but 30 feet. I have to cross over. 20 feet, 30 feet from the end of my driveway. When I drive, it goes across the green park. From the front of Mary and Siever's house, there's 30 feet out to the, to the road that the town. Owns. That both Mary and Siever and my parents and myself have I forget what the name of it is that they call it but it's not a park but a common I guess so it's not it's not the road it's not the right of way to the road it's not the edge of the road it is a substantial piece of green that we drive across so I know we're very in Siebert's houses which one is yours that's the one that has a little fence around it's set way back it's right against we actually drive we drive up the same portion and then it goes off to Mary's house or it goes straight into my garage a lot of people think that my garage is very in Siebert's right so they have roots in the town of power we still want to purchase the house but we need to have a resolution before anybody any lender is going to lend it on the other side of the town road the issue can be sometimes in this way what you would think is people's front lawns as their driveway comes across is not their lawn it turns out it's by all appearances in the town property and so and there is no deeded easement for people to leave their own property and for their driveway to cross the town property to get to what we all understand the town's road that's the issue so do we have the authority without public notice to grant a property right I'm not I personally have no problem with it but from a legal standpoint we're going to get into legalities I don't know if our passing resolution is a legal mechanism to grant you that I thought she just said she wanted a resolution which means we have to check and see about an easement yeah so what I'm asking for is just that you guys say let me know what your questions are I know what my questions are and I'll come back and say okay I've answered working with Jim you answered all the questions here is the recommendation sure yeah we're not gonna there is there's no way we're going to resolve it tonight and we said there's no way that we're gonna resolve it by what I'm not even remembering what the closing date was with Gloria let me know it's not going to be resolved by then no I know that but she did yes but I was just gonna say I think that I'm guessing it's a lady over here that received a document prepared by an attorney I didn't understand what you said the attorney the attorney that is representing me in the sale of the property has drafted a document and sent it to somebody on the select board for them to have I don't know if they've shared that with everybody we have a responsibility to do our due diligence and check this out and check in with the town's attorney so that's exactly I didn't make a bet I didn't expect it was gonna be resolved tonight I just want was hanging out because I wanted to if you had questions want to be able to share some answers for Lisa's property does it also that's exactly the kind of thing that I think other words I don't think we need to deal with this tonight other than emotion I guess I'll make a motion that we ask authorize Sharon to talk to our city attorney and report back to us talk to our city attorney and to bring back to us a recommendation for action at our next meeting Katie can you make sure it's a talent town attorney I'll make I'll second that everybody any more questions it's common thoughts marry okay yeah okay let's vote I want to please say hi and if you guys the questions you send them to me so that I can make sure that I'm incorporating everybody's question I have one question which is not important but if you happen to find out I'm curious where the hell this piece of land why we own well well here I know the answer to that well no I don't know the full answer so the evidence that we do is what I sent you guys as screenshots from parcel here yeah parcel viewer is great but but not conclusive right and so to get to the bottom of who really owns it would require going and they might have seen me as they found pretty far back to try to sort out does the town actually own it or doesn't really go on to these guys in the title or the deeds don't lead you to a conclusive resolution which is not uncommon in Vermont at all and that's why the surveyors have a job you'd have to bring a surveyor and go even further back figure out where the stone walls used to be and get to the bottom of it so so anyway that's only half an answer to mark and one of the questions that I have is that I'll ask Jim's you know well I have a bunch of questions you guys send me your questions we have other things to do from what it's worth I think that it would be great if we could find a way to move forward on this in a reasonable time yeah I guess I'd like to see all I'd like to be able to see all the questions under the answers yeah Denise that is not going to happen I'm going to have a conversation with you we're going to be ready for that we need to see well I think just to report back yeah my report back is that you have absolutely get but I will be working with Jim yeah verbally yeah I mean I think that let's see what Jim says how how you result how what this land is how you result and I'm going to digest report back on what Jim says right if that's not satisfactory then I'm not the right person to me it's satisfactory and besides if it isn't satisfactory we can deal with it next meet up I mean if we're not satisfied well yeah I will I will send you something I will send you something in advance as I have done before and what I have done before is ask here's my report if you have questions that are not answered let me know yeah okay so that I can do more research and that's what I want to see yeah okay all right so this is not that complicated there is a motion on the floor there apparently we did we moved we moved all second one minute here a couple of months ago the board had voted to approve me to do up to 30 hours with the which at $20 an hour to work with the town clerk and assistant town clerk after the website had received an update a couple of months ago and when gov office did that update it kind of screwed up where things were pointing to and it was a bit disorganized links weren't working so I wanted to let you all know that I used exactly those 30 hours and all one of the cool things I thought you guys might like is that all of the select board minutes back to 2004 are now searchable I've moved them to the clerk share so anyone in the town clerk's office can can go in there and do a search for content so if we wanted to look up horses we would receive you know the result of the content of all the minutes going back to 2004 they basically it was like tidying and reorganizing and consultation with the town clerk's office we met a few times over the last couple of weeks and it's where we wanted to get it to but I wanted to return and I could tell you more about the details if anyone wants to know you can also just call me we could chat about it it's mostly boring stuff like changing file names and whatnot let's see someone's come during our meeting what remains is that the zoning section is is not optimally organized and we didn't get as far as changing the content within there Jeremy and I have talked about the possibility of he and I meeting virtually to do some training about the back end of the website because I've taken all the trainings in order to do all this that he and I could chat much more briefly than him taking the trainings that that the company offers and some other like Jeremy has a Jeremy and Barbara both have ideas about further organizational things that could happen and the board had made a motion authorizing the possibility of extending the 30 hours which came to $600 up to a thousand dollars and so I told Barbara and Jeremy that I would like to return to the board to let you know what had been done and resolved and to ask you before continuing on whether that is something that you would like to see happen to continue organization of the website within the scope that we talked about originally okay so what I heard you say Katie what you've done you've spent the 30 hours that we originally authorized up to $600 there's still more work to do and you're asking us to approve an additional 400 which totals a thousand dollars to do the additional work as needed the original motion was for 30 hours at $20 an hour for a total of $600 with the possibility of extending up to $1,000 so when I updated Jeremy when he started because we didn't know kind of what his background in tech and IT and what his facility would be with his tasks on uploading stuff to the website and using the website to do what he needs to do in that meeting we discussed like wanting there to be a certain number of hours to get the zoning part of the website more user-friendly for the office staff to be sending links that makes sense and specifically also like or it takes a lot of clicks for us to be able to share information about about Palace that was another area that that the town clerk's office wanted to see more better organized for end user access so I'm I'm I've done those 30 hours but the original motion allowed that additional 20 hours I'm here to see if that's the board's pleasure for me to do or if you would like me to yeah what the board thinks about that well I'm going to suggest that we meet at 6 so we can do that we need to have further discussion about an evaluation that we did recently so I'm gonna suggest we meet at 6 on the 23rd week that that they are not proving it I have a number of amendments to July 12 minutes which are the ones that we approved for purposes of the we would just call recall those minutes and make a motion to yeah so you could just quit other business so and I put in there occur our policy something else and then the other policy all right so yeah if she can see it and yeah and yeah periodically so and he said well we're 85% vaccinated and I don't anticipate that but you know 85% had at least their first the second part is what the province town master type people and they all had their backs they were like 95% and it was raining so everybody went into this bar and this guy started feeling lousy and he's like it's weird cold he goes to the doctor he tested positive for COVID and he said yeah and he said he was so sick you know when you get the flu so bad he said I wish I was dead and his doctor said we got a mild case so that's what's going on with fully vaccinated people and what's going to happen careful people who got too close and what's going to happen is this is going to then mutate into an even stronger so unfortunately all of us have got vaccinated maybe it's not strong enough or we're going to need boosters but anyway we don't have to make that decision tonight so it is on everybody's right now there was a great article on the Times yesterday basically what's the state of what we know now about all of this the Times was very, they even mentioned Vermont they said if you're in Vermont and you want to go out to eat with other people who are vaccinated you probably can do that without a mask if you're in some southern state no you shouldn't I think at the moment it's pretty clear that you can get COVID if you're vaccinated you won't die you'll just get sick and no less than one, way less than one percent means way down there in fact miniscule numbers of people who have vaccinated have died it's, and in fact very tiny percent of them hospitalized however what we don't know you know the whole problem of long term which are really long and all stuff is really miserable that's really scary what we don't know is whether you, if you were vaccinated and you get it are you less likely to develop long-haul symptoms you don't know the answer to that there's so many unknowns across the board with this but do we want to move on? I do know, I'm going to be, I will be remote on the 23rd because that's the day I'm going to go to college I will do my best to be at least here for being vaccinated I think you know the real issue for us Denise is well of course any of us can start wearing masks anytime we want to but I think, and I don't feel the need to do it yet here but I think the real the rubber will hit the road Denise and theoretically as chair you're a rule maker that says public hearings when do we start saying you got wearing masks or when do we go there? I think it would be a board decision because I would not make that decision on my own but I think at something that gets really bad we may have to go back to all remote meetings again but we can't do that the powers that be don't authorize that somebody has got to be here we're not going to show and so that members of the public have an opportunity to show up in person which I don't know why anyone would if there's any there may well be that what's going to happen is I mean it's happened in Germany and Israel and a few other countries is that there will be a booster and the boosters are the same as the same shot so it's not like all we would all have to do is go back to the right store and get another shot but that's not authorized here Great, exactly, that's part of what they need to get working on We want to see just in light of that conversation this may go a point like this going down to where we start masking here I mean I see like the hospital has for people that we've gone we've got a supply of the throwaway lines that's on me, if someone cheers up on that one we should bring it to the A's we should know what happens when that happens, absolutely and that happens in the little post on the door that masks are required and my mind was headed where you just said to me that we go large and remote and maybe there's two of us here and if that's the tone we're setting then we don't have very many people coming now and we have more people on the room generally so I think that's an easy place for us to go and we don't have to wait for permission if we decide to move I mean we can make that policy on our own what we can't do is to say we're not doing any in-person meetings and by that call zone we can't do that and that would be, can we move on? Alright, so a volunteer a volunteer to do some wee whacking and mulling is that how we do it? Was that everything you had to get on this? And there was some damage done to some of the paint along the outside on the bottom and they got a little carried away with the wee whacking so Cliff contacted Grady there one who did the painting and he loves this building and he said he would do the work, no charge the only thing he would charge for is materials and that is likely to be maybe $500-$2000 and our policy said Wow, is that much damage? For the materials if he has to buy new pieces of wood or sand or sand or whatever I mean it's probably going to cost a way less I don't want to work for free it's like we're out of a lot of work for free I want to be compensated Well we can do that after the fact but we're not out of much but our policy is anything over $5000 we have to deduct a bit this is $500 maybe a thousand a month so can we just authorize because it's not really I think we just authorize we want it to go ahead and it's made a very generous deal Yeah, yeah I tell them to keep drivers out Yeah, we can ask them to do that and then we can send them a stipend or something Yes, I agree All right, if you want to do anything else are you ready to be done? Let's get out of here Okay You've authorized a painter Is this in Grady, did you say? Grady, there, T-H-A-Y-P-R Thank you And Katie, will you be available to zoom in to the meeting with the fire department on Thursday? Yes Okay, great, thank you Would you like me to set up a link for it to me Sir, do you think that someone in that I don't Department, well I don't know that we'll have anybody I mean, where there's going to be three of us in person So I think we're covered All right, so I will entertain a motion to adjourn Sir All in favor, say aye Aye Thank you, Katie Thanks, Katie Thanks, everybody Thank you Thank you, Orca Thank you, Jim I'll be right back