 Hi my name is Richard Walters. In this demonstration we're going to cover baselines and multiple baselines. These areas are now recovered in this demonstration. In this demonstration we're going to look at baselines and setting baselines within Microsoft project. So baseline is a means of measuring information within project. You might be measuring a duration, start dates, finish dates. You might be measuring costs. So there's lots of things you can measure and this is now measured through what's called a baseline. Now there's two tables which are useful to see whether a baseline has been set or not. We're first going to go to the what's called the variance table on the view tab and if we ever see NA that means no baseline has been set. So what will happen when I set a baseline very shortly now? The dates in the start and finish columns will populate the baseline start and baseline finish in effect like a copy and paste because this is what we're agreeing to. We're agreeing to these dates. This is one table where the baseline is going to be implemented shortly and NA means no baseline. So I show you another table cost. Now at the moment the reason why we got a variance is because this variance would have been zero before any of the resources were allocated because these resources have got costs against them. So what's happened here? The variance column in effect is a it's almost like your budget. It's like a planning budget whereby you can now see the costs from a zero cost starting points where this would have been zero first of all because there wouldn't have been any resources assigned. The minute we start assigning resources we can then see how the cost builds up and then you can see how you're going against your budget. So when the budget is correct and you think yeah that's correct you could then set the baseline and say yes everything's fine and what will happen? This variance column will clear itself and it will in effect move itself to the baseline. So whatever's in this variance will straight away move the baseline. The minute the baseline's been set and then any cost then that's extra will be a variance from that point forward. Okay let's have a go at looking at certain baselines. So it doesn't matter which table we're in I'll change it back to entry table. The set of baseline is the project tab set baseline drop the narrow set baseline and nothing more than just in effect now just clicking okay. There's lots more you can do to baselines but for this example we're just going to click okay. So go back and check the tables and I'm going to go back to variance. I can see the data being copied across as I mentioned and if I go to the cost table I can now see the baselines now we've got the cost and the variance is now cleared. So what I would do when you've got a baseline set I would turn on the baseline graphic which will go in the chart area of Gantt chart. So Gantt chart format tab, bar styles section of ribbon, baseline arrow, baseline last saved. So that's a measure with a gray bar will affect your dates this is the dates you agree into any change the blue and the gray will split but we will make a change to cost first so I'm going to put a fixed cost in the first interview. Let's say this wasn't thought of I'm going to put in £10,000 this wasn't agreed it's an extra cost and we can now see there's a variance that's an overspend so our budget is now in play the baseline we've now got an extra 10,000 cost that's an extra 10,000 that wasn't agreed so when everything is measured and monitored at the end of the project people might ask questions of why was that needed or why wasn't it planned for. We're now going to look at how dates can be affected regarding the baseline so I'm going to go back to the entry table and I'm just going to put a constraint against this so I'm going to put a constraint against the second interview so I'm just going to delay the second interview by a month just as an example so let's do the start on the 22nd of March so I always tend to find that date first before I go from there so there's 22nd of March now I'm just going to go for a couple of weeks and I'm going to go forward to the end of April in this example and I'll go forward to the 29th and I'll just put a little note in test notes so we can see that if you want to put a reason in you can do something like this I'm going to click okay and we can now see there's a clear clear split between the blue and gray bars so up until ID 11 the first interview they're all joined together blue and gray are joined but due to the constraint we've now got a split so then in fact the project now has been delayed from what was agreed that's why the gray bars are behind the blue bars and the constraint is very visual then if you all had a note you could then see the note with it as well if I went to the variance table now to check what happened with the variances we can see now there's a 26 day variance so someone said oh how many how many days have we delayed we've now got quite a substantial delay and we got to try and make this back the variance table gives you this information so baseline's very very useful great measures of different information like costs, dates, duration we set them first and then you measure but this completes the training video on baselines and setting baselines in Microsoft project in this training demonstration we're going to look at multiple baselines within Microsoft project and sometimes the need to set more than one baseline so in this particular example I've got on screen we've got a situation where we're trying to manage a training program with different sections like a planning section, operation section and delivery section and there's a situation here where there's a note against a constraint where multiple members of staff and contractors are unavailable so we've got to delay this project by many many months because of an availability of members of staff and resources and we're at the present out to November the 4th of November now this project was due to start at the end of January and we can see that with the baseline graphic it's back here in January if you wanted the exact date because I've changed the time scale we can't see the exact date but we can through the project tab and project information so the project was due to start on the 29th of January but now we've delayed this training program by just about 10 months so the baseline we've now set is of no use whatsoever because the best we can do now to start this training program project off is the 4th of November so right now the baseline we have is of no use so this is where in this kind of example you might need to set a second baseline and that's what we're about to do now so first of all we're going to do before we set them a second baseline we're going to change the start date to the date that we can now see is the best date we can start this project on which is the 4th of November and then we're going to set a new baseline to agree from that point forward so i'm going to now go to the on the project tab project information i'm going to adjust the the date of the to the date in November because that's the best we can do right now it's the 4th okay and we can now see the blue bars of a line to the 4th and now i'm going to set a baseline so set baseline and i don't want the baseline last saved i want another baseline so we're not going to overwrite the baseline we've already got you should always keep baseline's as information and to show you where things might have changed throughout the project or process so i'm going to a brand new baseline a second one called baseline one so this is the way you work multiple baselines so baseline one and i'm going to set it now for the 4th of November okay so now the the old baseline graphic right now is of no use to me because i'm being measured against the new baseline so i can turn that off and i can use the new baseline setting so Gantt chart for my tab baseline and i want baseline one to show us the measure now in Gantt chart and now we can see the new baseline is in the measure from the 4th of November onwards and you might say well how can i tell what the difference is between the original baseline which is due in January and the existing baseline which is now November well in this particular view you can't but there is a view you can so we can go to task tab the different views and there's one called multiple Gantt now that's under more views it's called model baselines there we are multiple baselines Gantt now if i if i click apply to this to go and see this particular view right i can see the baselines but problem i've got now is the timescale is not letting me see them easily so it's always good to be able to adjust the timescale area so i'll do that now i'm going to change this to quarters for the middle tier and i'm going to go for the bottom tier months so every month and a quarter that's good enough okay and that's much clearer now and this will remember the setting when i come in here again next time now so if i would come back they should now remember the the existing setting so i can now see my two baselines the blue baseline is my original baseline the red baseline is my second baseline so i can now see how the two baselines are and if anyone asks me questions i could say where the blue baseline had to be reset and the second baseline had to come in due to multiple staff absenteeism and i've got a note for that so this is how you could manage multiple baselines if needed but this kind of information should only be used if you've got a if there's something that's gone wrong badly with the existing baseline it can no longer be measured because of some big big delay or big difference in cost and then you would set a new baseline as has been demonstrated and with a new measure but then you can also always compare existing baselines and multiple baselines you've got using the multiple baseline Gantt but this completes the training video on multiple baselines this now completes the demonstration on baselines and multiple baselines see you in the next video