 Approval of the agenda. Do we vote on how we want that? Do we have a full form? We only have five, so three is actually four. Okay. So I'll go ahead and make a motion that we approve the agenda. Okay. Second? Second. Okay. The agenda is approved. Okay. Okay. All in favor. Approval of previous months. Minutes. That's what you're going to be addressing for the founder's day presentation for me. I, I, Maureen said that she was thinking of doing that. I, I didn't know that's not something I'm planning on doing. I'm just understanding that I will not be there presenting anything other than, you know, this is casual, you know, nice, but I'm not going to be dressed superior. So I just wanted to, I just don't need to. Just want to show up and call me. I'm going to show up. I will be closed. I will be prepared. I'll have a presentation and we will, we will have a meeting. But I will not be dressed in costume now. I will be doing that. That's not my plan. Any other changes? Well, well, Karen and I, we're still working on the program. So, so we're going to do something that's fluid and professional in any way. So I had thought about it because I even have glasses and stuff and I was just going to discuss it. You want to dress up. You would be beautiful. Well, that would be great. I'm not going to dress you. That's perfectly fine. So we're still working. Corrections of minutes. We're just working with that line. Then both are hoping to be costume for the presentation. So I just removed that line for the minutes corrections. Sure. I think so because we're still working it out. We have not finalized our presentation yet. And I'm one of those people that until it's completely run through. I'm not going to say this is the finalized thing until we're ready to go. I'm sorry. 5D. Yeah. 5D. Okay. I just removed that second sentence. I just mentioned that it might be fun. We'll see how the song goes. But the bottom line is with those corrections, Karen, is there any other issues with that? No one else has any corrections? Okay. So I'll make a motion and say with the corrections put in place. Can we approve the minutes from the last meeting? Seconded. Okay. What's the terminology? All in favor. Aye. Aye. Okay. Minutes are approved. I don't want to interrupt. Yeah. Sorry. At some point we do have to do, and I think put this on the agenda, but we'll need to approve the meeting day and time and location. And where the meeting are posted for moving forward for the year. So I don't know if we want to do that now or until the year during the meeting. We could do that. Brittany, because it's not on here, we can do that with items from staff. Okay. Or items from the board. Okay. Okay. That comes from staff though. Right. Okay. No public members are here today. Item number five discuss items from packet updates. I think the packet is, so we've got the manager's report and then the rest of it all pertains to the annual report, which is, which is in the agenda. So we can go through the manager's report now, or unless that should be items from staff. I think that's technically that's items from staff. So maybe let's go through that at that point. And I think the objective, I think the objective in this line item of the agenda is just to kind of take a peek at things and see if there was anything that needed to be briefed about or something. Before we get into the meat of it later. So no initial comments about the packet. Okay. So going to all business donations and contributions. Yeah. So those are finalized. Yay. Wow. That's wonderful. They're actually, yeah, we didn't have them done when Karen and Anne and I were finalizing the annual report. So I did tweak that a little bit Karen to say that they were done and included and they're included in that in the annual report. So that's where those are. And really there were barely any changes with legal. There are a couple of little minor wording things, but otherwise no changes. And those are complete and ready to be utilized. So that's great. Thank you very much. I'm very excited about this. And now we can remove that from all business. Yay. Yeah. So, um, and, and I'm really pleased that we can have that into the final report. Yeah. But we've got that accomplished. Yes. Yes. Okay. Um, digitized scrapbook. Yeah. Um, I have an appointment on Friday. Um, I guess we'll see with the museum, uh, to start scanning and the thought was that you would see, you know, if anybody was available to come by, but if not, um, I could learn the process. And then that way I can, you know, kind of teach that to, to you all who are eventually going to be doing the chunk of, you know, the main chunk of the scanning, I guess. What time is that on Friday? Um, let me. We'll check. I think it's at 130. Yeah. 130 at museum. And she looked out, um, she being Elizabeth, who is the new director of history that are, um, walked out an hour and a half of time. And we were just going to take the first scrapbook and just kind of see, you know, see how wet, see what we. So, so I apologize. Karen just walked in. Um, what time was that again? 130 on Friday. Um, I can try to get there. We will see how that goes. What is it? I would like to be helping with the digitized scrapbook, but I can't make it Friday to go look at. Well, and the doctors that be everybody is welcome to help with that. We would love everyone's help with that. And, and, um, but if you, and I know that Friday is kind of short notice at this point, we figured we'd get something on the books. And that way I can kind of learn the process and maybe work some kinks out. And then, um, you know, whoever can be there is wonderful. Um, but, but if not, that's okay. And then we'll, we'll certainly much more scanning that needs to happen than everybody can be involved in. So if that, if that makes sense to everybody. Yeah. I can put it on my calendar, but I also think it depends on how you're feeling. If you're better, yeah, get the magic one. Yeah. Yeah. Like just a cold or whatever, but I just didn't want to be getting anybody sick. So, um, at this point, it seems like that should work out, but I guess we'll play by air. So I can, I can send out maybe like a confirmation email tomorrow or something and just let people know if that's happening for sure. That would be great. Yeah. Okay. But yeah. Yeah. Okay. Um, but yeah, basically it's just bring this graphic over and meet with them and start scanning and see how it all goes. Kind of figure it out. So. Okay. Great. Um, see the PEO Founders Day program. Yeah. Yeah. So generally, um, kind of a 60 second rundown of, of the content. And then I'll tell you which photos are going to be included. And then you can give me kind of feedback. You'd like to, there's anything else that you want included. So basically starting with when the house was built by whom and for whom, um, going through the sweetie's family, the wife, the two daughters also discussing briefly about the fireplace incident, why that caused the removal of the fireplace. Um, the trade for the house. Um, I do have the deed that transfers, um, rose sweetie to Thomas Callahan. So, I'll discuss that a little bit. And, um, then the, there after the Calhans improvements, everything very early on and all went through their time through the significant, um, addition to the house. Um, then going through, uh, the life of the Calhans, just how they were active participants in the community, Alex's club membership, and particularly her membership in PEO. Um, then I'll go on to the, the fact that the Calhans gifted the house to the city. I have the deed there as well. Um, to share with everyone. Um, then, um, discussing how, um, organization and management of the house began from there with the board of directors, hiring a house manager. Um, and then the functions of the house at that point, um, the initial clubs that were using the house and then, um, um, the, the continued preservation, um, and then, uh, the local historic landmark designation by the city of one month and then the national historic register, um, the property is registered locally and nationally. And then, um, just discussing briefly about the, the board members over the years, how it had been made one over the years, and then the continued restoration, preservation of the house and garden, the current use of the house, including, you know, the big clubs and PEO, which after PEO is still meeting here. So, uh, then discussing briefly about the, the vacancy on the board and if there were any interested, um, ladies, um, um, we would be happy to provide them with Brittany's contact information to contact her for applying to the city. So that basically the presentation in that shell, the photos I've planned to include in that are the picture of the house of the Sweeney's family outside its black and white with them sitting in the chairs with their two daughters. And, um, then also the picture of them sitting near the fireplace that, um, was there. Um, I'm going to include the D transferring the house from Sweeney's to Calhoun's. That was Rose to Thomas. Um, I'm going to include the, um, pictures of Calhoun's at the house including the garden, a fountain, driveway, the cars, the ladies' clubs, the waffle breakfast, we do have pictures of Alice and, um, a couple of her ladies' clubs just meeting and out at a fountain. Um, and then of course we have the waffle breakfast, um, black and white photo to share once the three things. Um, and then the, uh, I do have the photo of the D transferring the house from Calhoun to the city and the transfer that happened there was really quite interesting because, um, Alice owned, uh, the southern most property, Tom owned this property and 30 feet to the north. Um, and then of course I have the newspaper article and, um, the ordinance where, uh, the city of Longmont designated, um, the city of Calhoun. Um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, um, of the idea of putting a little snippet of being a fly on the ball. Wouldn't it be interesting to look at the conversation of what took place between Alps and Thomas about Donnie and Alps? Oh, yes. And I thought that would be kind of a nice little thing because I don't know about you ladies, but I know that way that I have discussions with my husband. I have some set opinions on things and he doesn't necessarily agree with me, but I think that Alice was instrumental in looking at it because she was going to say that this was a joint decision. It wasn't just Thomas. I think she was very influential in the sense that she had her clothes and her ladies here, and I don't think she wanted to. Now, Ken, this is all conjecture, because we don't have to store accuracy on everything, but this is where I'm going to pull in to Karen for more information about would it be interesting to have a conversation of what she was saying to say, I think we should do this because I'm not going to leave unless we donate this to the clubs. Because I'm not exerting my friends. It will be tied in. I think you're on the right page. Here's specifically what happened. There is language that's captured and was provided through Mirishai that was instruction by Tom and Alice that the men had all of their clubhouses, the children had their playgrounds, but the women had nothing. So that will be included in this. And did that happen during the gathering? When they were offering it, it's a question of exactly if it was part of the City Council meeting or not. I don't know. But what was part of the City Council meeting? And it is, it is the third page of the recorded deed that is a transfer from the Callaghan's to the Habib here, but I'll share it with you all electronically. But the third page includes that minutes, that's two paragraph minutes from May 27th of 1938, saying after, let's see, Mr. Lanyon, and that's the mayor at the time, announced that Mr. and Mrs. Thomas Callaghan had made the generous offer of deeding your home and grounds at Third Avenue and Terry Street to be used as a woman's club building and city home. It's in the meeting. So specifically the City Council's minutes and then they said after consideration, they moved and seconded it and accepted it. And so that's that language about the yes, the men have that, the children have that, women have nothing. That's going to be included. That's part of the this is this were part of the initial board of directors because that's where that came from. Yes. And this is where I was thinking that maybe we could take the ideas because we talked about bringing the I don't remember the space, but the historic women that that come in and didn't speak and whatever else. And I thought I surely could do some research and come up with a little snippet of my own of what it would have been like in parentheses of what we can imagine it would have been like of what what Alice said to her husband and kind of so I was trying with this and I've got to work it out yet and we'll see how it works because Karen, I know you're such a perfectionist that I don't know. I'm a historian and so I like to really stay to what's factual and what's to be proved. But I do think that a little bit of I also think it would be interesting because they did ask us to come in and I also wanted to be an opinion. So and people's I guess so we're we're still our presentation is not completely finalized. But these are just some ideas. I also want to put it out to the board if that's okay, because I'm not going to do anything that would put our board in jeopardy in any way, shape or form. And what your opinion of these are if you if we just go with facts, and that's where you're at. That's great. We can do it that way. Or but this was just a idea. Karen and I really did not have a chance over the holidays to get together. Question. Yes. How long period of time did they give you to do this presentation? 30 minutes. Okay, never mind. As members, we'll be there. It makes for a long morning. So I think being punctual and sticking to that is important. Yes. But I'm not talking about a 20 minute presentation. I think walking away with that question in your life, what was that conversation like? It is very valid because we all wonder how did she talk him into that? I personally have always thought about wouldn't it be interesting to be on the fly in the wall to listen to that conversation? Yeah. And I just thought it would be kind of nice to kind of start off with that, put the question out there, and then go into this is what we know is actually just one other little bit of color that I think is so interesting is the fact that Alice drove her own car and went all around town at a time when women were normally accompanied. And just pointing out that she was very independent and progressive. And then say, but she's still known as her husband. Yeah. And I mean, so imagine a very spirited and progressive woman at the time having a conversation with her husband. I'm just saying that picture of her with the cars kind of a neat bit of color and could could sort of help build it is help build up to but I was thinking literally just a snapshot of a conversation in 1938. And I can do I have got the hats and I've got everything to do that. I can suggesting something might be the but making clear that we don't have. Oh, it's conjecture. It's all conjecture. That that's yeah. Oh, so you would actually like to pose in a picture. Oh, that would be I thought I've got the hats. I've got the glasses. I've got everything and I really kind of toyed with this and I thought it would all be conjecture to just think what that conversation is. Yeah, I like it. Yeah, it's a lot color. That's it. And we're talking five minutes, maybe five minutes, four or five minutes. Just to start the conversation. And then to say, now, we're going to go into what we know is that historically. And this is what will there be questions? Just just a long process. Anyway, so I'd like to know what you guys ladies what you ladies thought really know from there. But that so if you think that's okay, that'd be nice. That's a little fewer a little color. Yeah, it's a personality to it. All right. So which PEO do you know which PEO she belong to? Anything else on Founder's Day? Okay, moving on to the 1213 and 1220 open houses, the news releases? Yeah, I just wanted to share numbers from those like we would with regular open houses. And those were just the you know, those couple two hour ones that we added in December after the news release for the grant projects went out to give people more opportunity to come and see the house. So on the 13th, we had 40 visitors reported five. Nobody else came in from five to six o'clock. And we had $97 of donations and six email signups. On the 20th, we had 34 people from four to five, 11 people from five to six o'clock for a total of 45 visitors, $101 in donations and seven email signups. So I think the last minute little thing getting an extra people at the house and, and a couple hundred dollars in donations and signups was good. So, Brittany, would you repeat it if it posted in the date? Brittany, did you would you repeat what you said after the donations? $97 on the first day and what did you say following that? Six email signups. Six email signups. Six okay. And then on the second date, how many? Oh, email signups. Five total visit. Email signups. Well, emails seven. Okay, thank you. Sorry, am I coming through clearly? Yes, yeah, I'm just not listening clearly. Okay, that's not it. That's your point. I'm on the other end of the router. Yeah, so I think that that was good. It was picked up in the one month leader, the times call it the daily camera all ran that. So, yeah, it's a little too good there. I think that did we get clippings from the way to get people from the other papers? I did we get clipping this from the times call in my neighbor's house already? I have. Karen, you've got one. That was the original story that came out earlier. So yeah, we got the one that Connie brought by. It was not the not the updated one, but it was just the advertisement for the open house. And then one from the times call that that's the one you have Karen, right? Karen Grisa, the full one from the text. Okay, so I have an additional one. Yeah. But we didn't get anything fairly camera or from the leader leader. I'm a leader. No. Okay. Well, that's I think that's great. For the two that we added. I wish we had more than 45 people, but that's that's basically 85 more people that we've not had in the house before. And $200 or so a little less of donations, but that's a good thing else on that. Moving on to the updated video. I don't have any updates on that other than I hope to have something for you to review before that goes out. I'm hoping for February. So that's the place club affair. I've been thinking about it. I would assume that we should be meeting pretty soon. So I attempted to make my brain come up with a date, but it didn't happen. But I hope it's suggestions. I would say we start meeting next month sometime. You wouldn't forget. The basic place to start would be and we had talked about outside meetings outside of these meetings, right? So the basic place to start would be our goals for attempting to do with this project. And secondly, then a refresher of lists of the groups that are in this community, and thinking of the newer younger people that are forming groups in the community. My daughter belongs to a group that just kind of happened with a bunch of friends who are all in different types of businesses. They meet once a month and it's social. But they're all still kind of promoting their businesses. Well, they meet in each other's homes or the other restaurant or whatever. But there's possibility of we have once a year, maybe a gathering here or maybe every month, who knows. My young was mentioned numerous times in the open houses, because they saw the card tables and people playing for a general majeure. I want to play majeure. It's very popular. So that's another thought that there's groups like that. And I would like to form groups like that. So that would be a good starting place to come with our brainstorming ideas about people we know of that are in groups that might benefit the basin house. Yeah. And how to reach, like you're saying the younger generation is not just me but my daughters that are in their 20s and 30s and how to get them. I wonder if going online to needle.com would cover some local, you know, young people's kind of groups. Well, I think if we can start and just get a date on the calendar when the by the time we meet, I'm going to brainstorm and tap my music from my daughters and figure out what they do. And how did they meet up with their friends and what exactly are they promoting? I have a gamut of different personalities. Ask and come up with ideas that way. So our next meeting is February 14. So either sometime that week, and it could be maybe after this meeting, or Thursday, the 15th, maybe, or the, I'm looking at my penal schedule here. Yeah, I don't have it set in stone yet. That's why I'm kind of hesitating right here. Well, we could put it in place and then we can always shift. Right. But the best week for me actually looks like it would be the 12th through the 16 or 26. That last week, what would be that that week of the 12th and 16th. It would be a better week. Oh, yeah, my calendar calendar deals. I'm open on the 15th or the 16th. So whichever day I'm good with everything except the 16th. Except what everything except the 16th. Okay, maybe the 15th. 15th would be great. So this after about 1030. How does that work with you, Brittany? How does that work with you, Brittany, for your schedule the 15th of February? She no, you're wanting to be possibly if we could. Yeah, if we can. Can we meet on the 15th? Yeah, what day of the week is that? Yeah, I think that's fine. I think there's an event on the 16th. So we should be good on the 15th. Could we meet at Karen, would it work for your schedule if we met more like an in or I just 9, 9, 30, 10, 30. So 11 maybe we meet a lot of sure. So then if we work through lunch or do we wait until after lunch to meet or what works best there? Bring your sack lunch. Do you want to bring a sack lunch? Yeah, for what I don't know. It works for me to our meeting. Okay, number one. 11 to one. Okay. All right, Thursday, February 15 here at the house. 1121. Brittany, will you send out a notice with that please? Sure. I don't apologize. I have to put about three different reminders, three hours, one hour. One day before. Oh, moving up my own heart out. We need to set a date for inventory too. Yeah. Yeah. Okay, moving on to the annual report. Oh, what you have in the packet is the most current annual report with all of the information that we have available to us. For the exception of the yellow highlighting those numbers in the Calhan House fund, those are yet to be finalized. So that they will be before the report is ready to be submitted to city council, of course. Correct me if I'm wrong, Brittany, but the items that are highlighted in blue were somewhat questionable at the time and we just needed to either wait or then check in with the board about them. And I think the first one was document has been reviewed and accepted by the city's legal department. So that's why that is highlighted is because that is now approved before it was it was waiting. It was with the legal department being reviewed. So now that that is that was your name that I just wanted to rotate up. Yeah. And then the second two highlights are things that we wanted to review. And the fourth highlight was also something that I added that I think we talked about, but I wanted to double check. Okay. So the second blue highlighted item is the word ladies. And the only reason that is highlighted is and question whether we should have that in here. And I do believe it is necessary and it is this board's decision. It is in the deed of the house. This is my women's clubs. So I think for historic nature, it's necessary to keep that listed there. Personally, because of the deeds and because of the original intention of the house, I think that was the only reason why that was a problem. I think that's just to think about moving forward that, you know, we're not we're obviously not limiting clubs to be waits only and at some point, it might not make sense for it to say ladies clubs any longer right now, that is still the case. But it was just kind of something to think about moving forward that it, you know, it may not be ladies only any longer, but at this point, it is so when you have to discuss the club of their should we be prepared to look more broadly and I think it's a photography club that you might just pay it all the time and it was men, the Rotary Club, the colonists, right. But for the sake of keeping true to the deed, having that on there is not harmful. No. So, okay, then the next on page three of the new stove purchase in 2022, the delay is due to the size of the stove being greater than opening the historic homes doorway. Movie company has been consulted to determine how to disassemble the stove and reassemble it in the kitchen proper installation without damaging the historic home. The reason that's highlighted is because well, that's language I included and wrote in there to clarify why this is outstanding. It's not a fault of anyone or anything other than the fact that modern day appliances may not fit in store homes. And so process is a little tedious, but necessary to make an integrity of the historic structure. So are you okay with this language? Or would you rather it not be there? I'm perfectly fine. Well, it's actually there's an update on that now. The stove is it? It's it? Yeah. Oh, my God, trip that. Yeah, we're one of them. We're walking the kitchen ready for you. So we can we can now say that the new stove has been installed. Yes. Okay, yeah. That's great. I think so. It didn't happen the last week, right? It was in 2023. They came into that. I can't work on it yet. Yes. I think it was like the 29, 28 or 29. It's done. It's done before we submit this report to city council on that. I just wanted to make it clear that there was no nobody's fault of why it was still kind of hanging out there and lingering out there. It was a matter of historic home in a modern day point. You know, but now the new language for that, you want to just say like the stove that had been in storage is now installed and talk about plans for the auto house or what should that say now, given the fact that it's complete. I think so. Because we're moving forward, aren't we? Oh, could you say that one more time? I'm not sure I understood what you asked. There's something along the lines of like the stove that was being because I think it mentioned it in the previous report. So this year, I would say like the stove that was being stored is now installed in the home and plans for that space that auto house are underway or something along those lines. I would leave out plans because this is about 2023. And it's made it's under maintenance. So the plans I think would be like, okay, 2024. Yeah, goals. But it also doesn't have to go in there. I also don't think it's a bad thing to say that we struggled getting it in because the historic nature of it. It's it's always good to share what happened and why it took us longer than we had hoped to get it in. But now it's in and we're celebrating. So I mean, I think we just say the new stove is installed. The delay was due to the stove being greater than and but it but it's now been accomplished. I don't see that we just changed the wording that it still needs to but it was accomplished and we can even save the date on the 29th that this was accomplished on this date. And this is why there was a delay and that's it. And then we move forward. It works. Everything will work. So July edit back. Yeah. That was a good idea. Who should edit? Uh you were nominated. Well, I think I think why don't you go ahead and correct those. I think that's the nominee. I do realize I step forward and never feel stuck behind me. I was on the computer screen. I couldn't see that. Okay, no problem. Yeah, that's fine. Okay, cool. And then the last blue highlighted item is on the bowls and Brittany you're saying that this is something you added in and want the board to determine if that's something that we want to put in. Yeah, and I guess along those lines also if we want to talk about plans for the auto house or not. I think we do because that moves if we state that we have plans for the auto house and we're moving forward I think that's a good thing in our goals and that's something that we had hoped to work on. I don't know that we do did we talk about plans for the auto house or and I was gonna say I don't remember that. So I think at this point. I actually have updates about that for items from staff so I don't know if we want to put that in the report then or not but so well since obviously the report's not going to be absolutely complete until we have those final numbers from the Calhoun house funds I think getting to this point is good enough for now because I imagine next month we'll be looking at this hopefully one last time maybe we'll have those Calhoun house fund numbers for 2023 at that time and then we can do a final review of anything else that needed to be added. That's all right. Okay so we will get this again one more time. I think we have to because we don't have numbers. We don't have the perhaps the final numbers of the Calhoun house fund. Basically we're putting you on the spotlight when that staff report comes up. Although I do think that I do think that acquire a tunable period appropriate panel for the Calhoun house this music room is okay. I wonder if we can combine that. We've already got a goal one two three up that says replace the first floor piano with the third appropriate piano. So just combine them. Yeah that's that. Yeah right yeah that is that. Yeah I think I missed that. I just wanted to put that in here but I'm like I don't know. But yeah yeah that is that. It's already there. It's there we'll just come. So okay we're good. Okay all right but we will be looking at this auto house out of the video. Yeah yeah we're not talking about auto house right now we don't have a technician to know about. Yeah so for now are there any other things we need to say about the annual report as it stands? It's work in progress. It will be on this. Yeah moving on the house inventory and setting the date. I think I don't know if anything else in the rest of the report needed to be looked at or not but there's other attached documents. But for the annual report I didn't have any questions. I looked at all of it for me and it looked good to me. I personally think we're just waiting on the numbers. Right I agree. Oh okay sounds good. Okay so house inventory. So that's something we need to set a date. Yeah everyone's available to help with that. And I didn't include the inventory from last year in the report because it would have been like 50 pages long but I did send a digital copy to everyone just so that you have it for your records but not printing that was yeah a lot. It would have killed a lot of priests and I appreciate it. I looked at it the digital copy. Did anybody else get it? Yeah so what date do we want set to gather together here? Brittany do you have some suggestions for us? I wanted to. When was the last time the board did inventory a couple years ago? Did like is it I see it's kind of an all-day you know a several-hour situation based off of last year? I think we just pick a day and go through it and see how it goes. I've never done it so it's been at least five years. This is something you want to do in January or February? You know like what's the timeline? I think it really depends on Brittany's schedule. I think so too. That's my ask if she has some dates to suggest for us and we don't have to do it all day. Yeah and in terms of timeline I think just you know as we can get it done is great I don't think that you know it's really for us it's not like getting reported anywhere else so there's not really like a date that it needs to be done by. Wednesday's clubs are usually in the house and I imagine we don't necessarily want to do it after the next meeting just because you were right here for a couple of hours and then that would be a good check of time. So is there another weekday that generally works for people? I'm pretty like Mondays and Monday Tuesday Thursday Friday is there? I guess I'm pretty open. Wednesdays Wednesdays and Thursdays are best for me but they're flexible. Wednesdays and Thursdays are not good for me on the most part. At least at least that second that second week in the month I can't do Thursdays. I open up that for that. It's that second the second. Everybody doesn't have it for their first good set. People can come to whichever one they can come to. That's true. So so truthfully well let's correction I just can't do this that I can't do the second Thursday of the month. It's just and then again we have the Cal ahead house on the second Wednesdays too. So I don't think we're I don't think working just the second Thursday I think was generally you said this Wednesdays and Thursdays in general. Right. Yeah. So maybe can we look at another Wednesday or Thursday? That's what that's what I'm trying to do. Thursday mornings aren't good. I think between 9.30 and 10. Wednesdays it would have to be the last of the month because that's the only time we don't have clubs and I think it would be good if nothing else were going on in the house while we're doing that. So Thursdays are good. So Thursdays as long as it begins and I can come in when I get done with Monday. How soon do you want to do this Brittany? Good. It really doesn't. It really I mean it can be in February or early 6th. Karen Rae. Say that again. She's got normally she's earlier in the month. I've got a Bible study from 9.30 to 10.30 on Thursdays. Okay. What about the while we could I I can still come when I get done which is not a What about the 21st 24th to the 31st? Yeah, already the February 1st. I can't do the first any any of that works. I think I'm good with 24th and 31st. Oh, well, except for the 31st. You can't do the 31st. Yeah, I'm not on the 24th. Oh, I take that back. I have something on the 29th. So I can work around. Yeah, exactly. We can do Thursdays. I'll just be in February. So what about the 25th? Would that work for everybody? And then you come when you can? Absolutely. Works for me. It would be a better day. Okay. Yeah. Yeah, that works. Okay, 25th it is. What time? Should we say nine? Nine. Start at nine. Oh, thank you. So moving on to the piano offer. Smith and Barnes Victorian upright circuit 1900 is Jacqueline's in Jacqueline's family. Yeah, and Karen and Cindy and Maureen and I have been trying to figure out a date to go look at that. And Cindy's also been looking for other options as well so that we potentially have a few things to compare. So I think that's where we're at with that. We were looking at potentially a date later in January to go see the one that belongs to Jacqueline's mother. And yeah, like I said, Cindy's got a couple others. I thought we had a date set on the 22nd. And that's what I wasn't prepared for, for sure, but I do have that as a date. I'll set them. Yeah, I put it in my calendar. I have a book for the 22nd to go on a field trip with you. Okay. I didn't know time. Cool. Okay. So now you're ready to go. I haven't had a chance to be 12 to 1.30 that day, so it has to be before that after that. I think I'm good to go. You just need to give me time. And I guess the big thing is when Jacqueline's going to let us in the house to look at it. And it would be nice to make it somewhere still in the middle of the day, not rush hour. We either do it early or all the way to Lakewood, right? Yeah. Yeah. Well, I have a 12 to 1.30 that day, so we have to be there in the morning before that. It's time to get back or we leave after that. I'm good with morning. It doesn't matter. For me, I'll be flexible. Yeah, I guess whenever. Forget the concern about marching hour. Whenever I can. Well, I mean, if you guys left at like nine, you know, that's my meeting, so I can make a 12.30 if you need more time in the morning, Rich. I'll make it quick. Okay. So yeah, let me know what that was like. Yeah, I can go as early as eight, too. Or seven. I don't care. Yeah, I can, too. We can just get it done, get it and get you back. Yeah. I got my cup of tea. We'll travel. Yeah, you go. Nine o'clock. All right. Yeah, nine should be good, and then that'll give us enough time. I imagine we're going to actually be looking at it for, you know, a short period of time. Well, I wasn't playing on spending these two hours there. No. Should we, I know you said you were willing to drive. Brittany, should we come to here and then you drive from here? Or what would be convenient for you? Yeah, that's what it is. Where should we just meet at the Memorial Building? Yeah, you could meet at the Memorial Building. Where there's more parking? Yeah. Yeah, just on the street. Okay. Memorial Building, nine o'clock. For fuel. Brittany, contact Veronica about the van. Okay, thank you. A pause. It's not great. Tells you. There's a lot of that going on. Unfortunately. Okay. Sorry, what's that? I don't know. You're great. I honestly thank you for doing this electronically when you're feeling so horrible. Yeah. It's okay. It's cool, but I don't want to share. Okay. And as of yesterday, I had not heard back from the two different ones that I contacted. Pianos on Facebook Marketplace. So I emailed them again or messaged them and we'll see. Okay. But they keep popping up. Yeah. And there's really no rush with any of these. We want to wait until we find the right one. So if it turns out even though we drive down America, it's not the right one. We'll just keep it an eye out. I think the bottom line is from discussion that we've had here at the board. It's more important that we have quality and a good instrument that's going to be here for a long time. I mean, let's face it this, it's a large item to have in and out and we don't want just to be. And after we look at Jacqueline's piano, we, you know, have take notes and we know what we saw there. We also need to be fair to Jacqueline. She's got a timeline as well to see if she's getting rid of it at a certain point. Okay. Yeah. Okay. Shall we move on to new business? Yes. Okay. Okay. Friends of Callaghan House or similar programs. Is this something that I've gone up last time? Yeah. I think, I think y'all are going to check into. Yeah. So, Brittany, do you want to talk about it a little bit? Or do you want me to? Well, I think that we, well, you, either way, I think we basically kind of deem to that maybe an actual friends program, the same as what they do at the museum and the senior center isn't necessarily appropriate for Callaghan House because it would require like a secondary board that is in control of funds and things like that. Right. And we all thought we were going to agree. That something similar like a mansion. Yeah. I think our questions arose and I, there's no reason we can't. The, for example, the museum has, you know, a membership, which is, you know, that sort of thing, but you get, you get something out of that. So, you invest, you get something out of that. My question is, if somebody wants to invest on an annual basis here, and I get that it's, it's based on a donation, but yet, what do they get out of that? So, I think that's would be the question on setting up a program like this. So, if you put in $20 a year, what would, what are you going to decide is, what is, what do you get for that? You get some recognition and you, what else? I mean, that, I think that's the question on what this might look like. So. So, along with the recognition of, you know, being listed on the friends group, I could envision us having a separate friends of the Callaghan House, an open house today, where it is just those members who are invited to come and to work here at the house and just have a little more personal, you know. Oh, I mean, certainly give you the freshmen and some things like that. Yeah, it's going to say, if we're being a donor, it'd be nice to offer something. What if we, what if we had talked about the waffle breakfast? That's going to be something that I think is a separate focus. I think that needs to be a community fundraiser. Yeah, okay, accept it. But never last, I do have some freshmen or something, right? I like that. I think we can see something with our donation. Yeah, but then if we have that waffle breakfast, those people that are donating would get a ticket for it, perhaps. That's what I'm saying. Reduce the drinks or whatever. I think we'd have those drinks or things. That's exactly what I'm saying. I think we can take care of it. Didn't they take a ticket in general? Like the Valentine's Tea and things like that that we're planning to have more events, you know, seasonal events throughout the year? Or maybe they have a discounted ticket price to those fine-elected events that we're going to be adding to the event. And we're really just getting a scratch in the surface of those things, programming like that. So that is definitely an area where you could put in a discount for folks who are friends and whatever the word, and get a little more around to that. So yeah, I'm actually not against it. I like the friends that count hand and house. I don't know. Do you want to go up there and do it? I like the idea. I know we're, I think there was a confusion on what we were looking at, but I personally like the idea of what we came up with that said it isn't going to be a separate board type of thing, but this is going to be more like a membership but not, I mean, I like more friends. 501c3, it's, it's just, it's a valve. Yeah, and the money will go into the regular donations. Yeah, and I'll just go through the count hand, that's fine. Non-complicated, pretty, pretty. We make clear of like friends, if there are other programs that the city utilizes that are friends, if this is going to be separate from that, they may have to come up with something. So if this is a program that you can have, it has to do with something. It does, yeah, yeah. So I guess the big thing is coming up with the verbiage that would work. I mean, thoughts, other, something, other than friend, I'm a little membership personally. I don't want membership. So what's, that's another. See, I thought admirers, but something, not that word, but something. Supporters, radians. Supporters of the county, I don't know. Supporters. Donors. What would be a corder? Calahann contributors. Contributors, yes, that's a great idea. Yeah, Calahann knows contributors. Possible, yeah. We're gonna let that, let that purr. Yeah, let's get everybody to give that a little bit of thought. We will too. And let's, let's let this one get a next one. And we'll think about, maybe we'll try to include a little, for next month, maybe a little package of things that, as I propose, what that could look like with some numbers. I think discounts for using the house too, or for events, could be, perhaps, that's a good idea. And that might mean, that might mean different levels. Like if you are, yeah, if you are a donor, and you're donating a thousand dollars, or you could do it in five thousand dollars, then maybe that different one, impact on the rent, you know, somebody's donating five dollars. It's wonderful, it's appreciated, but that doesn't give them a 10% discount. So that one has to be worked over. So, Brittany, I'll ask you to come up with a little bit of a framework. And maybe you and Kristen and I can talk about it before the next week, before we, excuse me, get the next package out. Before I have a baby. Yeah, before you have a baby. She's got a good line that we can't get around, so. All right, so 2024 office elections, officer elections. Yes, so we have to do elections, right? For what we got, we've got chair. Secretary and historian, right? I would like to remove my name from, I'd like to remove my name from being secretary. If I'm in a chair or cold chair, the club affair, I just assume focus on that. And right now I'm going to struggle with some of this, writing and all this stuff. So I don't want to be secretary anymore. So I either, I wanted clarification. Am I co-chairing with you? Tell me. Did you volunteer? I did. Okay, I wasn't sure about that. I didn't. I wanted to clarify the clarification, because if that's the case, I don't want you to feel like this is all on you. And then I don't want to feel like this is all on me. I'd be the same thing. I didn't know you'd volunteer, so I volunteered. Okay, so whoever wants to co-chair us. We've got, yeah, that's one. That's great. Three chairs, that's perfect. Yes, that works. We'll cover you. So do we have any, and I haven't done this like this, and I missed Park and Rec. It's a reward Monday, so. Yeah, I haven't seen her process. I went to the historic preservation mission, their first meeting of the year, last week or whatever. And they basically, same as we do, part of the tree procedure is selecting, you can make a move to nominate someone, and that can be seconded. If a move we all in favor, we're not in favor, is what actually last year they did pieces of paper counted, but I would suggest the parliamentary procedure, and you can, like I said, make a motion to nominate someone for whichever. Could also be volunteer, someone volunteers to take an initiative. Somebody should nominate yourself. Is there somebody that particularly wants to do a specific position? I think that's good. Well, I would say let's start with chair. So do we have anybody, any nominations, or I'll use the word volunteers, but nominate yourself or chair, because we need a chair. Well, I am pretty involved with things. I don't mind serving as chairperson. My other interest would be historian. So I'm kind of at a place where I'd leave that to you if you want me to serve any of the capacity. Well, I don't want to do historian, and I'm not going to leave it. Secretary, I will do the chair. So we have a one nomination officially for chair. Karen, do you want to be involved in vote for chair, as you use the question? No, I actually think it would be wonderful if you would. Do we have anybody else? And please don't, you know, this is a small group. Right, yeah, put it in somebody else. Please step forward. Okay, if we have one nomination, I don't know that we need to do a written ballot. I think we could just do it this way, where I'll make a motion. I nominate Karen for chair, Karen Reed. And anyone second that? Okay, all in favor? Aye. Aye. Yeah, we have a chair. I think that is perfectly acceptable. Congratulations, Karen. Okay, thank you. Okay, secretary is a, Kimmy is no. It's a hard job. Do we have anybody else who would like to nominate or thinks that they would be able to help for secretary this time? I'm willing to do it. I nominate Cindy for chair. Can I second that? Secretary. Okay. Can I nominate Cindy? Yes, you can. All right, yes. And do we have anybody else? We're second. We have a second. Do we have anybody else for secretary? I do not think so. I'm just saying. I don't think so. I don't think so. Yeah, well, I don't know who else wants it. Right, I'm just curious. But I did it for a couple of years. Okay. It's okay. Yeah, it is. Then do we have a vote then? Or? Yeah. All in favor? This is now you. Okay. Yes, yes. Yes, yes. All right. Yeah, yeah, yeah. Yeah, yeah. So you can take over for today. Yeah, yeah, yeah. Okay. All right. Okay. And I know where you are. You know, Cindy is secretary. Cindy is secretary. Yeah. And for historian. And I nominate myself only because it is kind of a natural fit. Yeah. And continuing the work that you have been doing. Yeah, we have a second. I'll say it. I don't want to. Is there a second? I'll second that. Okay. All those in favor of Karen being, Karen Cruz being a historian? I'm not. Karen Cruz is a, it remains our historian. Congratulations to all of you. Yeah. Thank you all. Thank you so much. Are there items, exciting items from this job? Yeah, this is where. Yes, I have. Oh, may I have a hospital? Yeah. Where are we going? Perfect. Hang on one second, Brett. I'm sorry. Oh, sorry. It's dawned on me. And I should have brought it up when we were being over the agenda. There are a few other things that we do need to do, just a standard procedure. You must share. You need to kind of help direct us with, we have to agree or vote or determine our posting location for agendas and cancellations. It's typically been on the web and we're good to come back. And if everyone is okay with that, still being a standard and that's the posting locations, then that's what we're doing in the term of this meeting. Okay. Yeah, I think that's a good one, Brett. Yeah. Oh, is that what she was going? Because I was going to say that's something. Because you had a list. You had the list. Well, it could have been, I did that. Yeah. Yeah. Okay. But what was the list that you have written down officially? I don't know, I'll say officially, but from that email? Yeah, it's a meeting date, the time, the meeting location, and the posting of the meeting notices. So that all needs to be approved. Yeah. So I think we've done that posting location for agendas and cancellations. That's the website and the 350K bar. Great. And then how many day and time? How many day and time? How hard do you feel about continuing within 9 o'clock? I have to make this suggestion. Yes. I like meeting at this time. This works for me. But I also think that we need to get more people involved. And that means a younger generation. And I think we need to be real seriously about the meeting and our time together. At what? Getting more women or people involved on the board. And that needs moving the time later for people that want to. And I think that is something that I wanted to bring up for a time now. That there's people that won't even look at this board because the meetings are held during the day. And they can't attend because of doing this. And we're seriously about being more inclusive. And having more people on the board, I think we have to look at bringing our time to a lot of the time. I don't particularly prefer to meet at 5 o'clock. That's not helpful. Is that lunch hour? Great. Let's say I have a curtain. Sorry, Brittany. You're breaking up. Do you want to turn your camera off and just chat? You're frozen. I think the board has to get in a little... Right here. Yeah. Is that any better? Can you see us? You're frozen. She can leave it like this, but there's people calling yourself on and you can put her on speaker. Brittany, why don't you just turn off your camera? Turn off your camera for starters. Okay. Let's see if we can just chat like this. Can you hear me? Yes. Sorry about that. I was just saying, I didn't know if we could maybe just advertise. When we open up the board position again in the mid-year, if we could say that the meeting time is flexible based on new board members or something. Okay. Yeah. I like that too because at this point, we don't have anyone requesting a different meeting. And 9 o'clock works for all of us, correct? Yeah. So let's just go ahead with 9 o'clock on the second wind paper now and do exactly as Brittany has suggested. Open it up and say, our meeting time is flexible. We are willing to... I'm concerned that we're missing people applying for the board because they look at the time we meet and say, I can't work that much. I work. I can't do that. And that's a concern of me that we're missing opportunities to have people on this board. That would be a great asset simply because they work and they cannot get here at 9 o'clock because, I'm sorry, I'm working at that time. And I think we have to be flexible enough to recognize that maybe if we want to get more people involved, we might have to change our meeting time. So we should do that. I'm hearing your suggestion is that we change that now so that it is more attractive. Not necessarily. I just changed the language now on the red site, for example. Exactly. And for new applicants, definitely. And any time we're speaking about the vacant Santa board and the opportunity to apply, maybe we can start to say that the meeting times are flexible based on the members of the board. And yeah. I think that's the better way. He's the group and we said, okay, can we do that? And we start that. And that means changing something. Yeah. And when we start to advertise, or that information goes out, and you guys start to advertise too, that we're emphasizing that we're open to adjustment two days later in the day. We don't need to decide today for sure, but I think my question to you guys is, do you want to do, it's going to come out of my mouth, after five o'clock meeting, which means it's that long. I don't want to. I don't want to. That's why I was like lunch hour. People can do a lunch hour thing sometimes. I'm concerned that people look at the boards when they look at what they're going to look at and they look at the times, but when those board games are held, they look at ours automatically I'm not retired. I can't do that. And I want to make sure that we're not missing opportunities simply because of our time schedule. So I'm completely open and flexible. Do I want to change it to after five? Not particularly. I like being able to come here at nine o'clock and get a time. I'm good with that. And we can look at something like a four o'clock, which a lot of people want to. A lot of people get down working for that. Heck, a lot of people in my experience right now don't want to work more than about four or five hours a day. That's right. So they're probably done by then. So, you know, we don't need to decide, but mainly as we post. As we post. Because it's working right now, right? Like all of the city's boards and commissions and their meeting times are all listed. Perhaps we can include in ours that our meeting times are flexible and adjust based on the members of the board. So could we meet with people that would fit into this time schedule just perfectly and would not want to? That's it. But I don't, I agree. I just want it to be more squishy simply because I don't want to miss opportunities of somebody out there that. But I'm thinking right now, that's one thing we can change. It's already posted out there on the other side. We'll do something. Let's put it this way. I've asked people if they'd apply for this board and they look at the time and they say, I work. I want to apply. So if they look at the time and it's like what we're talking about is going to show up now with the change language. It should be a little more inviting, a little more open. That's exactly right. We'll figure out the consideration to apply that. And then obviously when we get to the posting time we'll be really crystal clear about opportunity for this meeting to adjust to their entire time. Okay, thank you. And I just wanted to address it. And again, I'm good with my talk on the second Wednesday. That works for me perfectly. But again, I appreciate you guys proposing purposes, something that indicates open to listening to what other people are talking about. So for our meeting day and time, are we clear that we are in the second Wednesday at 9 o'clock for right now? And where it's going to be pushed online they're going to say it's going to be flexible. Beautiful. Thank you. Do we need to make a motion on that time? That's a good question. A clarification. I think that currently we stick with the current time with the ability to be flexible and listening at different as we've stated in the discussion. That's everything. We'll have to get to the website. Yeah. Absolutely. It's been moved in second that we adjust, that we say we're meeting at 9 o'clock on the second Wednesdays but we are open to adjusting the meeting time right now. Almost in favor? Aye. Second. Any other items from staff? Brittany? Just the can you hear me okay? Yes. Okay, good. Now that the oven is moved, yeah, the idea of moving forward with the auto house is to get a period appropriate looking storage unit in the of the auto house to facilitate us having tables and chairs available for large events. It is the idea of moving forward and maybe a little bit of a revamp of like minor revamp of updating the space a few little things. That's kind of the idea. And that goes along with cleaning out and organizing the upstairs and the downstairs of the auto house and maybe utilizing the garden shed for some additional table storage and some of that stuff can go below the auto house and just kind of reorganizing all of that and making it more efficient for storing that stuff for rentals. Is there anything currently underneath the auto house? No. A lot of spiders. A lot of spiders. It's pretty Yeah, it's pretty rough down there but we were thinking that some of the garden stuff could be stored down there and we might be able to use a lot of like venues just use a garden shed for their table storage and things like that. I think I would like to have our own tables and chairs for like weddings and larger events eventually but we need the storage for it. So I think kind of reorganizing the auto house and the garden shed and building a storage unit in the interior of the auto house in that open corner where the oven was so that those aren't just sitting out when people want to rent that space would be a good way to move forward. I'm also aware that the floor in the auto house has been damaged. Are we repairing that? I think we probably would need to So these are just ideas at the moment but I think that those would be beneficial ways to move forward and utilize all of those spaces better and kind of our rental offerings in terms of having tables and chairs and in terms of like the auto house itself being a better space to rent. Okay, Brittany, you are breaking up a little bit just so you're aware so if we ask you to repeat stuff don't be offended. That's okay, I'm moving. So I have a question for you. When you're seeing you want to get more tables and chairs, how many are we talking? Well, our wedding cap is 100 people so 100 chairs and 10 top tables would be ideal and this is kind of a longer term goal but most have tables and chairs included and right now we have to rent them so I think that would be there's lots of space at Callaghan House it just needs to be organized in such a way that the space is being utilized the best that it can be so I think having those items would put us a step up or at least in line with other venues and again just having like even right now there are tables and chairs just in that corner of the auto house so if you rent that space or if a group's party is using it there's tables and chairs just sitting there but they make really nice wooden storage units that make that stuff easy to get to and then it's tucked away and you're not just seeing it all the time so I think that would be a good route to go for that space Wow I'm impressed that would be great and I agree about the tables and chairs Is that an item then that you want to put on for new business um well to at least discuss it yeah I can provide you kind of updates as we ideate about it I guess okay anything else that's all for me alright thank you items from the board anybody anything I think a couple of things that we can include these on next month's agenda we'll totally have to talk about them and one is the 2024 open house events and the second is the club selection criteria which is separate from the club affair but it would provide us our guidelines within which when we are going to have a flood of club interested in meeting here how do we select which clubs are going to be able to here so I think those two items if we can include them on next month's agenda that would be great and it would suggest that the club solution criteria be decided before we find a club affair next meeting next agenda next month's agenda this is when we need to clarify that begin discussing the criteria do we have any criteria right now that's in place or that we've discussed in the past we've tried to get it open for discussion but it was who bits and pieces went up and nothing led by it's kind of been banning around we've never now that we've got the donation now that we've got the donation policy in place this is the next she disappeared so I'm just getting all sorts of information okay the next item is future agenda items can we anyhow eat blast content that is just the continuing reminder it just is to remind us to be looking ahead at what's coming up that we need to probably put together some language so that Brittany can get and eat blast out either through the email group and work through the recreation so question do we upcoming events and what not so I've got a handle on that but if anybody wants to put together like tidbits historically do we have anything that would be of events that have taken place in February for the talent house any past events that have taken place in February I don't know about past events but we have advertisements for that I realize that but I was hoping that we could have a sort of tidbit of latest groups that did Valentine's Partons here that did anything like that anything coming across anything in February that was notable by the way the tea is full brownie yeah just about full I think there might be I'm going to look at the members again but I think last I saw there were maybe a couple of half tables open so basically a table so that's exciting is that the one for the and also making of Valentine nice nice nice good job cool thanks one quick question about that it's not going to be use of glitter is there glitter is banned at Cali Head House glitter is banned I just wanted to make sure we are not opening up a massive mass of sparkles no it's going to be no like collage Valentine like ephemera and doilies and things like that so nothing super crazy not more old fashioned that is good no glitter just had that okay that's clear okay is there anything else that we need to one more entertain and motion for adjourn it is 1035 I move adjourn all second all the wrong