 It's called a startup screen and Microsoft now has startup screens for Word, Excel, PowerPoint, all the different applications and when you open up Word or Excel, any of those applications, this is the screen that appears, this startup screen. And what I was saying was it will show you your recent documents here and beneath that you'll have a bunch of documents. When you point to a document or hover over a document, you'll see a pin appear and that's the one I was talking about before. If I click on this, it causes it to rise to the top and it will stay there till I click to unpin the document. Okay, so it's a really nice way of having shortcuts to go to different documents. If you don't see what you're looking for here, notice at the bottom there's an open other document and that'll bring you to your regular open screen. You also over here to the right have a bunch of different templates. If you don't want just a plain blank document, then you can pick a different template. If you have this startup screen and you decide that, hey, I don't want any existing documents, I just want to go to my normal Word screen with a blank document, you can just click on blank document and it brings you straight into Word with a blank document on your screen. Now some people love that new feature, they think it's great and other people find that irritating because they just want to get to this screen that they've always been able to get to in the past. If you're one of those people, you'll see in my handout the instructions to get rid of that screen is just click on File and go down to Options and under File Options do you see where it says show the start screen when this application starts? If you uncheck that, that's going to prevent that screen from appearing and you can change your mind at any time. You can put it back if you decide you like it but I actually usually take it off but I put it on for this training to show you what it looks like. Now taking it off of Word will not take it off of Excel or take it off of PowerPoint so you'd have to go into each of them and go to File Options and remove it. Now I've done this, I've removed it in Word and in Excel but I like keeping it in PowerPoint because in PowerPoint that's when I do use a lot of design templates so up to you what you want to do with that. Okay, the more things, can this be? Some more new things across applications which you may have noticed before is that if you want to zoom in on something you no longer have to go to Print Preview or anything, in the bottom right hand corner you have the Zoom slider and that'll take you up to 500% making it a lot easier to view or down so it really makes it very easy to see whatever you want to look at right on your screen. You also appear in all applications in the bottom right hand corner of anything that has what's called a dialogue box, you have this little dialogue box launcher which brings you to that old dialogue box that you're used to. You also have this thing called a Quick Access Toolbar and a lot of people don't even know they have it because when you start out Microsoft puts the Quick Access Toolbar in the top left corner and there's only two or three little tools on it. The ability to use this Quick Access Toolbar is huge because you can put all your favorite tools on it and not have to go through all the different tabs to find the tools that you want. So being able to customize the Quick Access Toolbar and make it what you want is a tremendous time saver. Also, I believe that moving the Quick Access Toolbar from being above the ribbon to being below the ribbon is really helpful for a couple reasons. One is if you have it above the ribbon your document name will be squished or totally hidden if you have a lot of tools. The other thing is if you have a lot of tools this area up here is already used so you'd only be able to get tools going about this far rather than all the way across the screen and it's also really nice to be able to have tools close to your document instead of far away but that's again up to you. If you want to customize this Quick Access Toolbar unfortunately I guess all of you are muted but if you've ever had a class from me before you know the one thing that I always tell you is the correct answer for any question is if you don't know how to do something right click on whatever you don't know how to do. So currently if your Quick Access Toolbar is up here to move it down you would just right click on it. So I'm going to right click anywhere, doesn't matter where, anywhere on my Quick Access Toolbar and do you see where it says show Quick Access Toolbar above the ribbon? I'm going to go ahead and click that so you see where it normally is and do you see how it squished it so that I can't see my document name and I can't see as many tools because it's keeping all this area here. So if that happens and you want to move it not to mention do you see how it's sort of lost all its colors it's become blue and white so it's a little more difficult I think to see what those tools do. So I'm going to right click again and notice now it says show Quick Access Toolbar below the ribbon and I think these pictures are a lot easier to follow than the ones up here. So then the question is how do I get things onto the Quick Access Toolbar? Well what do you do a lot? Let's say you do envelopes a lot and you keep forgetting that it's on mailings or you would just like to have it be easy to access. Well here's my envelopes tool. If I want to put it on my Quick Access Toolbar what do you think you'd do? If you don't know how to do it you're going to right click. As Sue just told me she's sitting next to me right click on it and do you notice it says add to Quick Access Toolbar? It's a very top item. So I do that and notice it puts it right here so anytime I want to do an envelope instead of having to remember where it is or even just switch to that tab all I have to do is come here click on it and it'll go straight into launching envelopes and labels. If I later decide hey I really don't use it that much it's a waste of space on my Quick Access Toolbar so I want to get rid of it. I just right click and remove from Quick Access Toolbar. Now what happens there are a ton of things under file that I would love to have on my Quick Access Toolbar like file open, file save, save as. I would love to have sending a document as a PDF attachment or sending a document in an email. I would love to have those but look what happens when I right click. So that's a bummer I told you that you can right click and that's true 90% of the time but it is not true 100% of the time. So if you can't get to what you want by right clicking on the actual item itself another thing that you can do once again let's see if right clicking on the Quick Access Toolbar is going to help us. Well I right clicked on it. I don't want to remove. Customize. That sounds pretty good. Let's go ahead and click on customize the Quick Access Toolbar. When you do that notice that you see on the left hand side you see some commands that you can put on the Quick Access Toolbar and on the right hand side are all the tools that are currently on your Quick Access Toolbar. See this? Customize Quick Access Toolbar. So this is what's on it. This is what you can put on it. Now this is only showing you popular commands which is a very short list of commands. If you'd rather see all commands that are possible if you just click on the drop down click on all commands it will show you every single command available in Word. So this is a really nice place to go. Now let's say you want to put, let's say accept this change is something that you'd like to put on your Quick Access Toolbar. If I come over here I can either click and click add or I can double click on it. But look what happens. It brings it to the very bottom which corresponds to the very right hand side of the Quick Access Toolbar. If you don't want it there you can click on it and move it up or move it down. But if I wanted it toward the top that would be a lot of clicks, right? Not terrible but a lot of clicks. So I'm going to take this off. Again I can double click or I can click on remove. I'm going to double click to remove it. If you know where you'd like it to be like let's say I'd like it to be after these then if I click on save first then double click on accept this change. Do you see how it puts it right below save? So it saves you a lot of time because it will always put it right below whatever you've clicked on. And then do you see that I have these things called separators here? Separators will always be at the very top. Those separators are just visual separators that put little light lines. So it keeps light things together. So you probably can't see it. I can barely see it here. But there's a little separator here before undo and a little separator here after redo. So that's only if you want to be able to have things grouped together. Okay? So this has things like if I want to email. Notice I, well you probably didn't notice but I pressed the E on my screen so that I could get down to the E's quickly. Now I can't type E-M because once I do I get to the M. Unfortunately it's only a first letter search and from there you're going to want to use your mouse to scroll up or down. But notice here I can do things like email as a PDF attachment or email. Those are things I definitely want to have. Notice they're already on my Quick Access toolbar. Here's email. Here's email as PDF. Okay? Really helpful. Let me show you how that works. Any questions on this so far? If so, type them in and I'll get a notification that I need to answer some questions. But let's say you do an outstanding job making the perfect Quick Access toolbar. And one of your coworkers says wow, I would sure love to have your Quick Access toolbar. If so, notice that you can come here and you can just say export. Give it a name. Notice it names it word customizations exported. Save it somewhere. Email it to them. And all they have to do is come here and do an import. The one thing you want to know though is that it won't add to their Quick Access toolbar. It will replace it. So if they have special tools on there, they're going to want to look and make sure that they take note of which ones they are so they can re-add them. Okay. So I'm going to click on OK right now. And what this allows me to do, this email and email as PDF, if I click on an email, notice it's going to immediately attach it to a OK. And I don't have to save it and then come in here and open it and do all of that sort of thing. Okay. Or if I want to email it as a PDF, the neat thing is I don't have to save it as a PDF first. I can just have it convert on the fly and it's ready to go as a PDF. So instead of having to save a PDF, I don't know about you. But for me, the only reason I save something as a PDF is so I can email it to somebody and not have them change it. And so the second I've saved something as a PDF, it's obsolete. And so I used to have all these obsolete PDFs on my system that every single time before I sent it again, I would probably save the document again. Now it converts it on the fly so you only have your document on your system and the person receiving it gets the newest version PDFed. So I really like that feature a lot. Okay. All right. So remember this is talking about across all applications. So if I were to go to Excel, you would see sending as an email and sending as a PDF. I put those on there as well. And I really like keeping things consistent across my Quick Access Toolbars if it makes sense. So for instance, notice I have open, then new, then save, then save as, then email, then email as PDF. If you look at my word, I do the same thing. Open, start a new document, save, save as. Here I do have close and then email, email as PDF. Okay. Any questions about that? Okay. Looking at the ones that I have here, I do want to point out this save as. The reason I like putting save as on here, not just save as, but save as with a dropdown, is it allows me to do a couple things that I like to do. One is if I do want to ever save as a PDF, I can just do it straight from here. But the other is the very top one. It says save as document, but what it's really saying is, do you want to save this in the most current version? So if you ever have a document that up here says compatibility mode, it means that it's an older version. It means that maybe you have a 2013 or 2010 document if you're in 2016. And if you're in compatibility mode, the negative to being, I mean, you can use it, you can do absolutely everything except any of the newer functions. So for instance, in a minute, I'm going to show you how you can, whoa, how you can insert a screen clip, a screenshot, or screen clipping into a document. If this had been a document in compatibility mode, this insert screenshot would be dull gray because you can't use a feature that's in a future release when you're in a back release. So if you ever see a document that says compatibility mode and you want to save it, if you go to save as document, what it's going to do is it's going to upgrade it to the current release. Okay? All right. So that's why I have that there. The reason I have closed here is because in Word, I don't know if you've noticed, but it's hard to always tell if you're in the last document. And there's nothing more frustrating to me than closing the last document and having it shut down Word because I always click on the X. I don't know what you guys do to close, but I always click on the X. So if it's the very last document open, Word shuts down and I have to restart it. So I started using this close because it will close out of that last document, but leave Word open. Okay? All right. So let's look at this new screenshot feature, inserting a screenshot. I've got Excel open. I'm going to go ahead and open up a document, not a document, a spreadsheet. A lot of times people love Excel, but when they copy and paste something into a document, they just don't feel the formatting is quite as pretty. And so they're in Word or they're in Outlook because they want to send just a piece of a spreadsheet, and they wish they could just have it be perfect like a screenshot. And also that way nobody can make any changes, right, if it's a screenshot. So I can take a screenshot of this if I want to, but then I'll have all the little lines, right, these little separator lines showing, which is fine if you don't mind that. But let's do a print preview. I've got print preview right here on my screen. And let's say this is what I'd really like to send to you, just this little area right here, okay? So what I can do is now I can go back to Word or I can go back to Outlook wherever I want to insert the shot. And all I do is I go to Insert. I'm not going to do a screenshot. I'll show you that in a minute. But I'm going to click on the down arrow next to Screenshot and go to Screen Clipping. When I click on Screen Clipping, notice what it does is it immediately shuts down Word and it goes to the last thing you saw. So it was really important that I went straight from Excel back to my document. Had I first gone to check my email and then gone to Word and then said Insert Screenshot, it would have brought me back to email. So it's always going to show you the last thing you're looking at. So this was the last thing I was looking at. Notice it looks dull gray. You might think, oh my gosh, something bad happened. No. What it's doing is saying I'm going to now allow you to use these cross hairs to drag across whatever you'd like to see inserted into your Word document. Now be careful. You're only given one chance here. So make sure you have your cross hairs wherever you'd like to start. Make sure you're far enough left, far enough up, whatever it is. And then just hold your left mouse button down and notice that as you drag across it, it becomes clear. So you can do this much, however much, just don't let go until you're ready. So if I say, oh, that looks good. Let go. Boom. Right in my document. Beautiful. Nobody can change it. Exactly perfect. And again remember we're talking about things that are good across all applications. So if I go to Outlook, click on a new email. I'm down here in my email. It will be dull gray if I'm up here in the two because I can't insert a screenshot in the two. So I'm going to come down into my email. If I look at Insert, it's always going to be in the same place. Here's Screenshot. Now the last thing I looked at was Word, right? So I'm going to want to go to Excel if that's what I really want to bring in. Then go back to – I'm just using all tabs, but however you want to go back to your email. Again, I'm going to go to inserting a screenshot. Screenslipping. It went dull gray. Let's say I'd like to get two of these in this time, so I'm going to do two. Let go. Boom. Right into your email ready to go. So that's inserting a screen clipping. Inserting a screenshot is even easier. If you go into Insert, if you click on the downer next to screenshot, what it does is it shows you every single open window that you've got. So whichever one you would like, you just click and it brings in the entire screen. So as long as you don't mind having the entire screen, then that's even easier to do. The other one just allows you to focus on just the part of the screen that you want. So extremely helpful little tool. It's like the snippet kind of a tool. Okay? All right. Let's go back. So a quick question here, which is are you going to talk about it all, transferring data tables from Word to Excel or vice versa? Transferring data tables from Word to Excel, no. We're not getting that specific. This is going, things that are across all applications. Okay. Is that something that might be covered in the Excel class coming up in a month? It's not part of the class, but if we end early, I'd be very happy to do that, or I'd be happy to get with that person offline or something like that. I did want to make clear, well, we can talk about it later, but I did want to make clear a lot of people, including myself, when I heard about Excel tables, I thought that seems like an awfully strange topic because everything in Excel is in a table, so that seems odd. But there actually is a feature in Excel called tables, which is a really cool feature, and that's what we're going to be covering. So don't think it's just because Excel is in a table. It is a very neat feature and definitely worth learning in the next class. So if we do have time at the end, I'll try and get more information from you, and we can see if we can cover that today. Otherwise, we can try and do it offline. Okay. So back to Word, I think is where we were. I'm trying to think where I was now. All right. So we covered the Quick Access Toolbar inserting screenshots. Notice how much I like inserting screenshots and inserting screen clippings, so they happen to be on my Quick Access Toolbar as well. In Word and in all the applications, I just want to show you, especially if you're new to 2013 or 16, you have your ribbon display options in the top right-hand corner. And what that means, this is your ribbon here. And what it wants to know is, do you just want to see the tabs across the top or the ribbon, or do you want this whole thing hidden and only visible when you bring your mouth point to the top of the screen? So I like to always see both my tabs and my ribbon, but if you say show tabs only, it's going to look like this. And so it'll give you an extra inch or so on your screen. And when you click on the item, you'll still see everything, but you just won't see everything when you're not clicked on it. That's one choice. And then auto-hide hides the whole thing. And it's not until you bring your mouth up to the top and click that you get to see any of it. Okay. And I show this to you because if you look at some of the options that Microsoft gives you, I don't know if OneNote is something you have started using, but it's the best application I can think of next to Excel. In OneNote, the default is to not see the ribbon. And so if you want to be able to see the ribbon, you would come in here, excuse me, to not see the entire ribbon, and click on show tabs and commands. Okay. All right. So if you're looking at the handout at all, we've covered pretty much everything on page one of the handout, except if you are in 2013 or 2016, well, 2016, I wanted to show you that up here in the top right-hand corner you have a new tool called the share tool. And if you want to share this document, they're just making it easier now for you to share simply by coming up to the top right-hand corner, clicking on share. And then notice the first thing it does is it says you have to save either to the cloud or to share points depending on what you're doing because in order to share it has to be in a storage location the other person can get to. Okay. And then it will ask you who you want to share it with and it will send them an invitation and then they'll be able to accept. Also, let me see if I... Oh, well, maybe it'll work. Let me try actually doing it, getting a... because I have things on my OneDrive. Okay. So now if I want to click on share, by the way, notice that another tool popped up which is activity that has to also do with sharing. So all of these are sharing tools up here, but I'm going to click on share. Notice when I did, because this is on OneDrive, so it is on a place where other people can get to, then I can come over here and type in somebody's email address or come and search my address book for different contacts. So let's say I want to add Sue. Okay. Double-click on Sue. Click on OK. And then it says, what are you going to let Sue do? Am I going to let her edit the document or am I just going to let her view the document? Those are your two choices. Okay. You can also include a message saying, hey, this is the document I was telling you about or whatever it is or could you please review? Okay. And then I just click on share. Notice I can also send as attachments or other... or send a sharing link if I want to. I'm going to click on share. So she'll now get an email and she'll be able to click on it and open up the document. Notice it's telling me also that Sue can edit the document. Also, notice that if I want to email Sue just by pointing to her, I can click on email or if I were on the same network as she was, I could start a video conference about this. I could do a conference call, a chat, any of those kinds of things through the new Skype for Business. Okay. So if I want to see the share area, I can simply by clicking on this I can also hide it. But clicking on it now shows me all the people that I've shared it with and then like I say, I can also hide it. Over here it allows me to make comments. So if I wanted to click on this and click on a comment, I could click on a new comment and say anything I wanted to like this part needs review. Okay. I'm going to close this up now because it makes it a little harder for me to see the document. But now if Sue were looking at this, this is actually real-time co-authoring. Sue could be working on this at the exact same time I am if you've got 2016. She could also come in here and click on reply. Okay. So she can actually reply to my comment and I could reply to her. So either you can just work online and share information this way or if at a time you say, oh I really need to talk to her, again I can just point to her and use my tools to be able to have a video conference or a conference or any of those sorts of things. So this commenting is a new thing to be able to comment directly to what somebody else has said and to also be able to both of you work on the document and I would actually be able to see Sue typing into the same document that I was at the same time. But that's not true if you're in 2010. Okay, so we've finished page one, page two is the quick access tool bar which we've done as well. If you were to look at page two I have what I would recommend are several of the different things that I would put on your word tool bar. Looks like we need to change that back. Okay, and that's two of four and five. Another thing new across all the applications or new in 2010, 2013. If you start to drag or select any words and let go, you get this what's called the mini tool bar and that allows you to bold, italicize, do all this different formatting right here without having to come up to the top. And that's true in Excel, it's true in all the different applications. Okay, something else new in 2016 is just tell me what you want to do. Now most of you might think, well hey, that's just help. Well it isn't just help anymore. If you click and tell me what you want to do, if I start typing something like footnotes I don't know how to insert a footnote. I have no idea what tab it's on, I just don't know how to do it at all. As soon as I do that, if I click on add a footnote for instance, and I can say how I want to go, excuse me, this says footer. If I click on footnote or footnote an end note, look what happens. It immediately put in the little footnote reference up where my cursor was, which is right there, and brought me into the footnote. So it's not just help. If you're selecting any of those top things, it actually brings you to the command, but you never have to learn where a command is anymore if you don't want to. Which is pretty cool. Now let's say that's nice, but that isn't what you want to do. So I can type in the footnote now if I want to. If you click in here, it also shows you the last things that you looked up. So if I wanted to look up, let's say smart look up, I can do that right now as well. Down if you start typing in something though, let's say I'm going to type in footer. Do you see where it says get help on footer? So I can either add a footer right now using the footer tool, or I can, if you use these bottom options, these are getting help, and it'll bring you into how to create a header or footer. So you can use it for help, but you can also use it for actually performing whatever it is that you want to perform. And that's what it's telling you on page 7. Smart look up. If you are online, have web access, and let's say you want to know more about co-authoring or let's see. I don't know. Let's try co-authoring. If you highlight that and right click on it, you see that there's a new feature called smart look up. So I click on smart look up, it opens up this area on the right hand side, and it says being to search the Internet or whatever it was that you have highlighted. So now I can come over here and look up these articles. So another kind of a neat feature, you can scroll down and see lots more. So while you're staying inward, you can be looking things up. You can also highlight and bring things into your document if you want to. Copy and paste them into your document. That's page 8. Page 9 talks about the screen capture tool which we've done. 10 talks about the start screen which we've already done as well. Open. Let's go to open. You can either do file open or I've put it here on my Quick Access Toolbar. And notice in this screen I have push buttons or push pins by my favorite folders. So you can also push pin folders. Okay. Did you have something here that you wanted? Okay. Alright. Let me open a document that I've already worked in. Let's do this. That's good it's not coming up. Normally it should come up with a little resume reading. I don't know if you've seen that in the past. Let's see if I can do another one and see if it'll work. I'm not sure why it didn't do it. Well in general over on the right it'll say resume reading and it will take you to the exact place that you left off in the document instead of having to go find it yourself. You'll see it if you look on page 12 you'll see it will say welcome back and you'll just click on that little thing that pops up to bring you to that exact same spot. You've had it always in Excel but now you have it in Word and PowerPoint as well. Okay. Page 13. How much time do we have? 15 minutes? Okay. Building Blocks is another amazing feature that's new in...well it's not really new feature in something that's so beneficial and a lot of people don't know how to use it. Building Blocks allows you to save different things and just click on them and put them into your document. Okay. Look at this arrow I use it a lot in my handout so instead of having to find it each time all I have to do is click on it. So let's see how that works. So let's say you have this paragraph that you just used all the time. All I have to do is select it and go to Insert and on the Insert menu you see where it's called Building Blocks or Quick Part. Okay. If I click on Quick Part then I can go to Autotext and Save Selection to Autotext Gallery. Okay. Now you may say oh I know about Autotext that was back in 2003. Well Autotext is only one kind of Quick Part. So let me show you what all the different kinds are but basically what a Quick Part is is the ability to save anything that you use a lot and have it right at your fingertips whenever you want it. So let's say there are letters you write a lot or let's say there are tables or pictures or logos or absolutely anything you can save and easily without having to go to File Open find where it is you can easily insert it in your document. So let's go ahead and click on Save Selection and now I'm going to give it a name. So this is a hard one to give a name to. I think I'll do something different. I think I'll just create my own Quick Part real quick. I'll do some Searly. Bandy, Rylander, Rylander Consulting. Okay. So whatever you want to put here. So now I'd like to make a Quick Part so I never have to type that in. Now if your closing is always at the left side of your screen then you're good to go. But if you want your closing to be in the middle then why not drag it over at this point so that you won't have to do that later. I don't know. Do you guys do yours left or do you have it in the middle? Left. Okay. I'll go back to left. So remember save it as a Quick Part. I go to Insert. I go to Quick Part and I go to Save Selection to Quick Part Gallery. Now if you're going to do this a lot it makes a lot of sense to not have to go to all that work and to just put it right on your Quick Access Toolbar. Remember that? So that's what I did. So I'm going to Save Selection to Quick Access Toolbar, I mean to the Auto Text and I'm going to call this my closing. Okay. So there's a number of different things on here. So first you're going to give it a name. Second it is going to ask you what gallery you want to put it in. Remember I told you there's a lot of things other than auto text. Well let's just look. There is a header gallery, a footer gallery, a page number, text boxes, tables, all of these. Well what does that mean? What do these different galleries mean? Let me show you. When I go to Insert a Table and I go to Insert Table, Quick Tables, this is the Tables Gallery. So it is sort of like an auto text except that you find it when you're doing tables. Let's say you're doing a foot note or excuse me, a footer. If I click on it do you see how you have all these footers? So that would be the footer gallery. This would be the header gallery. So basically what it's asking you is when you want to go find it and bring it back do you want it to be in the headers or in the footers? So it's easier to find than having just everything be an auto text. Now notice what this is called. Do you see this is called built-in? This is called a category. So this is built-in. Let's look at this under Quick Tables. This is called built-in. Sometimes they're called built-in and sometimes they're called general. This category. The reason I'm explaining this to you is look what's going to happen when I say this. So it asks me what gallery and notice the category is general. So this is one of those that general would be the name of the category, that gray area. What that does is it groups things together. Now those things B and G are close to the top of the alphabet, right? So if you just leave it in general or you just leave it in built-in, your items are going to come below every single one of Microsoft's built-in items. So if you'd like to see your stuff on top because you use your stuff more, then make yourself a category. You only have to make it once, so for each of the different galleries. But I'm going to create a new category and I'm just going to start it with an underscore. By starting it with an underscore I know it's going to come at the top, right? Because symbols always start with four letters or you can start with a number one or you can start it with a letter A, whatever comes before built-in or general, okay? If I want I can just put in my initials so these are all my thing. Or I can name it, maybe this is going to be, maybe I'm going to have many different closings. Some are going to have a disclaimer, some are going to have whatever. I can name it closing or I can name it letter part. However I want them grouped together, that's all it's going to do is group it like that, okay? So I'm going to click on that. I'm going to name this and then I can give it a description if I'd like. I can just, this is saving it in what calls your normal template, okay? And I can choose to insert content or insert content in its own paragraph meaning it'll put an enter after it. Or in its own page which means it's going to make, it's going to put a hard page break after it. Generally you're going to have just insert content only, so I'm going to click on okay. So anytime I'm in a document now and I'd like to use that footer, all I have to do is either go to insert, click part, or if I have this conveniently located here, I just click, click, boom, done. How cool is that? So notice this is called letter part, so I can have another one called pleating part. Or you know whatever it is you'd like, how would you like to group it? Give it some thought because it'll group it. And it's above general because I used the underscore to be above the G okay, so I get to see my stuff first. Now what happens if I want to change something? Like I decide this really should have been over in the middle. The way you replace a quick part is you need to remember exactly what you named it and where you stored it and all of that. So what I mean by that is if I go back to save selection to the auto text gallery, I need to remember that I named it closing. Is that what I named it? I think so. I didn't save it in the general category, I saved it in the letter part, so notice how that shows up. If I do everything correct and click on okay, then it should ask me if I want to replace. But let's say it's been years since I've done this. I don't really remember what I named it. It's been seconds I don't really remember what I named it. If I click on this down arrow, if I right click on the quick part that I don't remember, so I'm right clicking on this I can click on edit properties. Properties shows me exactly what I named it. I don't think I named it sincerely though, that's weird. Let me just check and make sure. It should show me. Let's try that again just to make sure. That's weird. Okay, I thought I named it closing. But I guess I, yeah, actually I could see I did it because it says sincerely right here. That's the name of my quick part. Okay, so it knows better than I, so it's good I didn't name it closing. But anyway, what I was trying to show you was excuse me, right click, go to edit properties. So I named it sincerely. I can even do a copy right now if I want to. I can see it was auto text, it was letter part, all the things that I need to know. Make sure you know those, okay? And then when you go to save selection to auto, I can just make sure it's still sincerely. And auto text is correct. The only thing that's not correct is it was under letter part. This is all correct. Click on okay. And when you see this do you want to redefine, you know you're good to go. So click on yes. Now often I don't see this. And I get this thinking feeling that uh-oh, I didn't name it exactly right. I didn't put it in the exact right location. Now I've got two quick parts. What do I do? I'm going to go ahead and click on yes, but I'll show you what happens if you accidentally do it wrong. Before I show you what happens when you accidentally do it wrong, I want to show you that now your quick part should play back in the middle. Just if you have wanted it to, okay? But one of the things that you can do when you're in a quick part, you can just right click on it right under properties. Do you see where it says organize and delete? Let's click on that. Organize and delete shows you all the different, and you can make these as wide or narrow as you'd like, shows you all the different quick parts you've created, all the quick parts that are automatically given to you by Microsoft, okay? And the way you know whether you created it or not is anything that's called built-in you did not create, okay? So this one was created by me, this one was created by me, and as you scroll over you can see the different properties that you have in here, okay? If there's one you don't want you just click on it, press delete, and it's gone. So you just go to the old one, press delete, and it'll go away. I don't need to have this one in here so I'm going to press delete, and it says, are you sure you want to? Yes I do, and it's gone. Okay, any questions about that? Now the other thing you can do is rename one. Let's say I don't like the name of this anymore. In here I can click on it, click on edit properties, and I can give it a new name if I want. I can change absolutely anything I want at this point, and click on okay. I don't want to do that. Okay, any question about building blocks? Okay, so notice that I've not only put building blocks for, this is my auto correct that I can easily get to, but I also put one for tables. So I can put any tables I can quickly put in there. So those are super handy to have in your quick access toolbar. Alright, so that's through page 14. Actually it goes through page 22 it looks like. Alright, print and preview on page 23. All of the different applications now, if you go to print, if you just hit the print, file print, you'll notice that print and print preview are all in the same screen. It's no longer two different screens. And sometimes that's nice. For instance if I decide now instead of portrait I'd like to go to a landscape orientation, it shows you right here immediately all the different things that you're changing. If you're going to go to a smaller margin it'll show you that immediately on screen. So that's nice. But what I miss is the ability to make changes to my document like you were able to do in the old print preview. So one of the big reasons if you've ever looked at a quick access toolbar I've created, these two look identical. But this one is really the new print preview and print, the one you just saw. And this one is the old print preview edit mode. So if I click on this one then it goes to this print preview edit mode which I can't edit right now because I'm in zoom mode. But if I take zoom off, excuse me not zoom off, magnify off or magnify, here we go. If I take magnify off then I can do whatever I want to do and I really love this old print preview. So again even though you're not accessible anywhere else, if you right click on your quick access toolbar and customize the ribbon you can if you go to all commands and you go to print preview area, you'll see there are two different kinds of print preview. One is the normal print the new print and print preview. And then the print preview and edit. So you can put both of those on. Again you can do that on Excel as well where it's also nice to have that old print preview. Okay, so that goes through page 26. We already talked about emailing a document as a PDF. How many of these features are also in Word for Mac? That's a great question. If I were a Word for Mac person I'd be able to answer it but I really have not a clue. I'm really sorry about that. I do know that generally the release levels are one level back in Word for Mac so I just don't know the answer. So what I would do is whatever version that you have for your Mac, I would google what is new and it'll tell you which of these features you would have. Now if on your Mac you have parallel so you're really using Office the PC version versus the Mac version then yes you will have all of these features but on the true Mac version I can't tell you I'm sorry. Okay, when you attach a document now I don't have this issue because I'm a standalone but you if you're part of like NJP or any of a company where what you're attaching is on a network or that sort of thing it's going to try and attach something as a link which has been a requested feature forever and so you may like that or you may not like that. You may not like that especially if you're sending it out of your office and the person can't click on the link to edit it. That would be not a good thing but in general you have the ability here to click on the down arrow again I don't have that option because I'm a standalone but here you should be able to change it from being a link to being an attachment or back to being a link if you want to. I don't think I see the problem is I'm not on a yeah. You don't have to right click on it. I mean you can right click on it but you do have a drop down arrow right here. These are other options that are new in 2016 and maybe 2013 I don't remember but the ability to click on I think so in 2013 as well. The ability to click on open quick print all of these remove attachments simply by clicking on the down arrow which is quite nice. Also excuse me, new in 2013 even though this is not true across all applications just wanted to let you know this attach item is really nice. What it does now is it shows you the last 20 documents that you've worked in across all applications and it allows you to insert them. So instead of again if you are here trying to insert a document all you would have to do is click on that and if it's one of the most recent ones just click on this and boom it gets put in as an attachment. It's a very cool new feature. Okay on page 27 it shows you sharing a document. We did go over that already how to share but in here you'll see the flags that appear when you are sharing a document and other people are editing at the same time. That's something that I couldn't show you on my screen so just pointing that out on page 27. Okay, how are we doing? We're doing okay. One of the newer features as well instead of just inserting pictures which is pictures from your network or from your hard drive there's insert online pictures which used to be like clip art. So we're going to insert a picture real fast hopefully real fast if it loads pictures reasonably quickly. And I can do something like searching for heart. So I just type it in hit enter and let's insert a couple different ones double click on that one and insert I guess. One of the nice things let me type some text in here. When you insert or even click on a picture, well first of all let me make this a little smaller okay. When you click on a picture one thing people used to really hate about working with pictures is the whole wrapping text around thing. Especially when you're bringing something in it brings it in as what's called inline as the default generally and so notice when it's inline how it's just making this big gap between this line and this line because it's inline with the text. Now just simply by clicking on a picture you have all the wrapping features right at your fingertips. You just click on this tool and click on whichever wrapping you would like and all of a sudden now it wraps around or however you choose to wrap it so that's a nice really nice feature and you can just move it and it shows you exactly how it's going to look. I'm going to make the second one of these. Another neat feature that I'm not seeing is it generally shows you where it is going to line up and I'm not quite sure why it's not showing me. Have you seen that? It shows you little lines. I'm not quite sure why it's not showing me those lines right now. Let me try and see if PowerPoint will be a little more helpful. It's always nice when you're teaching that you don't work. Oops, that's PowerPoint 2010. Didn't mean to do that. We'll just see if I bring in my picture. See here how you see these little lines that are showing it. Can you see the lines? I don't know if you can see the lines on your screens or not but there's a line that's showing you that right now I'm right in the middle of the screen. It'll also show you the multiples of these. Let me drag another one. It'll show you when you're lined up with the right or the left. Let me drag it a little slower and see how it's showing you that you're lined up exactly now. If I bring it up here, how I'm lined up the left side and the right side. Those positioning lines are really helpful. In Word, it should be showing us when you're lined up with the top of the paragraph, left, right, center, all of those different things. That's something new and showing you on page 31. In SmartArt, they keep on improving SmartArt in every release. I don't know if you've used SmartArt before but if you go to Insert and SmartArt like I say in every single application where I find SmartArt to be incredibly useful actually is in PowerPoint. In PowerPoint everybody seems to love bullets because, well, because PowerPoint sort of set up like that. I'm going to go to a bullet type of a look. I'll just type in Word, PowerPoint, whoa, PowerPoint, Excel, my favorite one note. Bullet to the list get really boring really quickly. Instead, what I can do is I can highlight that list and you see up here where it says Convert SmartArt. I can click on this down arrow and you have this plethora of different options that not only make it more enjoyable to look at but also make it so that you're conveying additional information. For instance, I won't even click on this when all I'm doing is hovering over it and now I'm going to click because I want to get rid of this word sincerely. See how if you had something that you wanted to show was a drill down kind of a thing, it would be that easy. Or if you want to choose a different SmartArt if I click in here I can choose any different shape that I want to have in there by going to the different designs and I can come down here and choose a different look really easily, different design, all of those kinds of things. Let me go back to where it was before I got my sincerely back again. Let's highlight again. In the SmartArt Notice that there are some that have like little circles up here or down here. That's where you can actually insert pictures if you want to. Or down here you can add text to the right of word and to the right of PowerPoint. So just I think they're just amazingly nice tools now that allow you to here I can click on that to add a picture if I want to from a file if I want to do it from a file or from the Internet if I want to do that. Let's take one from a Hawaii vacation there we go. That's how simple it is. So that's SmartArt and graphics. They now in 2016 have great new version history and history. If you click on file you'll see different versions and different ways of managing your document and history. You'll see over here on the left again since I'm a stand-alone it's not showing me history but you will see it. I printed out a screenshot so that you would see it on page 37. Do you do research much? Is that something that... Okay because there's a new feature called researcher. If you're interested in that you should look at it because it not only goes to look for things but allows you to add citations allows you to drag topics in really quickly and that's on page 3940 that's new in 2016. Okay so that goes on for a little bit. Oh page 47 editing PDF. This is something that you really ought to know about in Word and this started in 2013. You can actually open a PDF and edit it. So if somebody creates a PDF and you want to work with it you can just go to open and let's see if I have I was hoping I had a small one. That's not a PDF. Well let's make it into a PDF. Let's go to my co-authoring document. Here we go. I put it right here file save as PDF and my documents Office 2013 practice document. Okay so now I'm going to go open my PDF. Here's my PDF. Double click still working on it I think. This is my doc. Oh here it is. Notice it's flashing down here. So over here you can tell this is not my doc because do you see how it says PDF over here? But now I can actually come in and edit my document. It doesn't always convert perfectly but it allows you to open and convert. So the reason I'm teaching you this is because if you're trying to send a document that somebody cannot open you're going to have to not just make it a PDF you're going to have to lock it. So if you have Adobe or whatever and can lock a document that would be the only way to keep somebody from being able to open it like this. So that started in 2013 the ability to open PDF. One of the last things that I wanted to go over with you that is one of the only things that I'm going to be teaching you that doesn't really span all applications but I think is so important is the navigation pane in Word. I'm going to bring up a large document and do you see over on the left hand side this is called the navigation pane. And there's two ways it shows up. One is if you try and do a find because it's how you can find things. So let me go ahead and I'm going to close the navigation pane and just do a regular find. Notice when I do find it comes up navigation and if I want to find something like the word outlook first thing it does is it shows me every time it finds outlook and it highlights it in yellow which is pretty cool. But it also in the results pane it gives me snippets of every place that outlook is. And the reason it gives you a snippet is so you have a better idea of hey this is the snippet I wanted to go to I can click on it brings it right up. So it's neat for finding things. You can also go up or down by just clicking on this down arrow up arrow to find up to 58 snippets of outlook. But that isn't really the reason I wanted to show it to you. I wanted to show it to you not for the find feature but because of this headings feature if you're using styles under here styles heading one, heading two, heading three styles which are an amazing feature if you don't know how to use them and you work with long documents you should learn how to use them because if you use a style which is just a group of formatting characteristics given a name then you will automatically be able to create things like a table of content with all those headings. But not only that this allows you to collapse and expand these headings so you can actually use this as an outline kind of a thing to be able to see if it makes sense how you organized everything and to see what you've covered so you can collapse and expand the different headings you can also click on a heading to go straight to it so it makes it like a great little table of content but not only that but starting in 2013 you're able to actually move using these here. So for instance if I wanted to move sneak a peek above the quick access toolbar first of all if I want I can collapse it, I can drag it above the quick access toolbar and notice it moved that whole portion of my document. How cool is that? You don't have to select and go down numbers of pages. You can just work from here, move things up, move things down. You can even notice that this is a heading level two. If I wanted to make it yet further level in I wanted to make it a heading level three I could just right click and say demote which will make it a heading level three or promote making it a heading level two. So I can work with this as an outline and do tons of great things in my document just by using this navigation pane. Now the way I showed you the navigation pane was just to do a find which works great but also if you click on view there's going to be navigation pane. You'll be able to see that there as well. Okay. So that's on page 47 in the handout. Goes quite a bit into that. And then it goes into find and replace which again that's nothing really new. That's just something that's incredibly handy so I wanted to be able to put that in there for you. Okay. The last thing that I have on the last page of my handout which is kind of fun is in tables if you create a table you now notice if you come to the left of the table if you want to insert a row you now get this little cool little plus sign that allows you to insert rows right where your cursor is in the table. So that's kind of a fun new feature. So we've come to the end of the handout and also the end of our time I just want to make sure that if you have any questions that you're given a chance to ask some questions. And again this was to cover just great useful features that span all the applications. I have a question. It still has a question. So since she's here she gets to ask. So if you have a document, an old document and you get the compatibility mode message up top and you do save as, does it automatically update it to 2016 or are you duplicating it? Will it have the old one and the new one? That's a great question. So Sue is saying will it update the existing document or will it create a new one? It will create a new one. So I would go back and delete the old one because it not only will create a new document but most likely let's say it was a 2003 document or something at that point it would have been named doc and the new one will be named docX. And so you're going to want to go back and probably delete the doc just so that you don't have two of the same, only one's old and one's new hanging out there. So that's actually a really great question. And the way I showed you to do that was to click on this downer and go to documents but you'll also see if you do see compatibility mode up there if you click on file one of your top options is going to be do you want to update to the recent version and you can click on that there as well. So a quick question or two of them here. First can you make changes to someone else's PDF with this new feature? Absolutely. That's why I was warning you that I mean when you say somebody else's they would have had to have sent it to you or something and you're not making the change to the PDF, you're making the change to it's opened in Word as a Word document. So even though it still has the PDF extension at that point it's no longer PDF, it's an editable Word document. So that's what you're making the change to, not to the original PDF but to the editable document that you have brought up. But somebody can make a change and then they can PDF it and that's why I'm warning you that if you really want something where let's say opposing counsel or whatever you don't want them making modifications and sending it on, you're going to want to have a locked PDF from now on. The next question was you seem to love OneNote. Will you be giving a training on that application? And I'm putting in the text chat here, a link to the most recent of our two OneNote trainings that Sandy has done for us. It is a topic we will consider for next year also. OneNote is the place to organize everything in your life and so that's why this is just a really quick look into OneNote. But I have to do, in here I've got Office 2016 in here, Skype Recipes for Everything Under the Sun, Travel. So anytime I need to find anything, I no longer have to worry where anything is. It's always in OneNote. So that's what I like. I feel like I'm a really organized person, but I never knew where I organized something to. So now instead of having to look for anything, like if I've got four kids and if I forget their bike combinations, I just type in bike. I don't have to look what folder did I put that in, the home folder, the this folder, it's just there. I have a really hard time installing one of my printers. This is Xerox printer, so I can just type in Xerox and the install instructions are there. I don't have to look at what post-it note did I put where and why can't I find it. Or if I'm in the grocery store and I know I want to make something with quinoa tonight, because all my recipes are on there, I can just go and see what all the ingredients are. So I have OneNote on my phone. That's the other neat thing about OneNote. It can be across all platforms, your computer, your phone, your iPad, your Kindle. It doesn't matter what it is, it can be on everything and it's free on all of those applications. And by the way, it's free for everyone now. Whether you own an office or not, you can get OneNote. You can download OneNote as a free application on your own on any platform. So two more questions here. And I also just dropped a link to all of Sandy's past trainings. We've got about nine hours of trainings from Sandy, including Outlook, OneNote, Excel Intro, Intermediate Excel. So that link is in the chat. The next one was, can you move the quick access toolbar that we have set up in Word to have the same options in all Word apps? Do we import or export like you showed us previously? You just asked if they could be in all Word apps or in all apps? I've been worried to have the same options in all Office apps. Oh, so there are not the same options in all Office apps, so the answer would be no. So in other words in Excel, you have completely different commands than you have in Word and in PowerPoint and in Outlook, they're all different. And so they are not at all transferable. Now yes, there are some like I showed you save, save as those things. They are the same across the application but there are too many others that are not, so no, you cannot do that. But you saw it really takes seconds to create them. The difficulty in my opinion, or the challenge not the difficulty that is to how do you get the best tools. And ones that may not even be obvious that are there like Print Preview from a past release. Which is why I put the one for Word in this handout is healthy with some of those. As we taught some of the other classes I have tried to tell you what the different applications are and I've actually created the toolbars for NJP that they should have really cool tool from theirs. So the next question was what forums or other resources would you recommend for learning about Word or for asking Word questions? Well of course I always recommend myself first but one thing that I I'll be honest, I haven't actually experienced it myself but my son who I very much respect his opinion is really like Linda.com. Now Linda.com normally is a paid service but I just found out at least for the King County library system if you log on to the King County library system you can actually get her stuff for free which is amazing to me but that's what I've been told and I'm pretty sure that's accurate. So I would advise looking in your own library system to see if you can do that for free and then as Sue pointed out right next to me which is doing a search, googling absolutely anything you want will in general have 100 videos on whatever it is you want so you really don't need to do much other than that. The difficulty is finding ones that you like or you can understand because sometimes it's in a little bit more difficult to understand format and also to know the exact thing that you're looking for. So I would also highly recommend looking at the manuals that you guys already own from me because if nothing else that will give you a list of topics that you then might want to Google assuming that the handout itself doesn't answer the question. What I try and do in the handout is I try and make them sort of like a cookbook. It's a step one do this, step two do that, step three do that. So it makes it really easy even in conjunction with watching a video. You can watch the video first because I know a lot of people rather watch than read. But then if you go back and you go gosh I forgot how to do this step by step you can look it up and say oh to create a footer you do this and this and this. So I'd say Google and use my handout. Great and all of those handouts are available on the LS NTAP Tech library. They are posted with the videos in the blog section and I believe links to them we've also been including over on the YouTube channel with the full videos. So the next question we've got here is is it possible to find, replace a Capslock LIST list of words at the same time? I don't know. It's a keyword list. Oh if you change the case, if you type something in Caps and you want to change it to another case. Is that what you're asking? What Sue and I are trying to figure out is what the question is. Are you asking can you change the case of something? No. Let me try reading it again. Is it possible to find and replace LIST of words at the same time? LIST they've got as it works. Oh so like you want to change CAB to tabular and home to hotel at the same time? Yeah more than one word say it. Well this seems to be saying a series of words but the question, there's a follow up here. By the way they know. There are a lot of very cool things, unless they're sequential like if it's like CAB like home and you have that several times it is looking for exact match kind of thing. So you do one and then you do the other. But the reason I wanted to... A phrase you could do but it must be in that exact order. Not seven. Right. Yeah. The reason I love teaching replace which I think we've done a thing on as well. I'm not quite sure. But a lot of people think replace is just replacing words and they need to look at the more and they need to look at special and format because you can replace all bolding with underlining or that kind of thing. If you've ever copied text from an email and pasted it in word because you wanted it and you see all those hard returns after it and it just drives you crazy and you're sitting there deleting for 15 minutes all those extra hard returns. When if you knew replace you could say look for a paragraph mark which is what a return is and replace with nothing or something to that effect. So there's so many cool things that you can actually search for and replace with that it's worth learning about. And we're coming up here at an hour and a half. The last question here is are these new features available in publisher also? Almost everything that I talked about if it pertains to publisher if it pertains to publisher it is also in publisher. That is a true statement. That was sort of the gist of this. I mean there are certain things like the navigation pane, stuff like that, that just don't pertain but almost everything should.