 Hi everyone, this is Nicole, the Kirkwood Librarian, and I'm here today to talk to you about Google Drive. I'm sorry I can't be in your class today in person, but I hope this email tutorial will help you. I'm going to go ahead and have your instructor show you a video, kind of explaining Google Drive and some of the benefits, and I'm just going to walk you through the mechanics of using Google Drive. So first things first, I'm going to sign into my account. If you don't have a Google account, please go ahead and create one, it's very easy. You can just Google Google Account and create one. So let me log in here, and I'll just sign in. I'm going to be showing you today how to collaborate on a Word document, but you can do this for spreadsheets, presentations, and a handful of other types of files. So just kind of keep that in mind, it's a really handy tool. So you see now, this is what Google Drive looks like. It's called Google Drive because it's kind of like a flash drive or maybe a hard drive on your computer. It's just a place for storing files. To get started with creating a document in Google Drive, I'm just going to go in the upper left corner here and click create, and I'm just going to create a document pretty straightforward. To create a document once we load here, first thing I need to do is I need to title my document. So because this is for a group project, I'm going to title mine group project. So enter my document name here while I'm typing this in here. I'll just emphasize to you guys that I'm available, if you have any questions, you can email me at nicole-n-i-c-o-l-e dot f-o-r-s-y-t-h-e at Kirkwood dot edu. So here in my Google Doc, I've created my group project. And now I can go ahead and start typing. So maybe I'm going to write outline for my speech, and of course, you know, correcting errors as I go. Yeah, I did mean outline. Google Docs is part of Google Drive, and this is the word processor that Google offers to you online. You can do all the things you would think you can do in Word, things like code your text a certain color, left justify, right justify. Obviously you saw there's a spell checking feature, kind of all the good stuff that you need. Obviously not as many options as you'd find in Microsoft Word, but this is a free program and it's a great way to collaborate with your peers. So I've got this document created. Now what I'm going to do is share it with my group members. So in the upper right corner here, I'm going to go ahead and click on share. What this is going to do is it's going to allow me to set some privacy settings. So who can see this document? Who can't? What do I want people to be able to do to this document? Do I want my group members to be able to just read it, or do I want them to edit it? Since you guys are creating a document together, obviously you're going to want people to go ahead and be able to edit things. So here in my sharing settings, you can see there's a link. If I wanted to share this document with my instructor, maybe I email my instructor this document, or what we should probably just do is add our instructor as a person to share with. So here in add people, I'm just going to enter the address of people I want to share this with. So I just go ahead and do that, and we're just going to go ahead and keep that notified people via email. What this is going to do is it's going to send an email to that person and invite them to see your Google Doc. Notice over here also to the right of where I entered that email address, it says can edit. I can set this so that the person I've invited can edit the document, can just comment on the document, but not make changes, or can just view the document simply. Obviously I'm going to keep that to can edit. I'm going to go ahead and share and save. So now, obviously I've got two Google accounts here, and I'm just sharing this with myself, and you can go ahead and click done. So now I'm going to show you what it looks like to share a Google Doc, or once a Google Doc has been shared with you, what it looks like when someone else is in the Google document typing something. So bear with me just a second here, and I will log into this document so you can see what's going on. Notice how in the upper right corner here, see how it says one other viewer. If I click down on that little arrow, I can see the name of the other person viewing here. And so now in theory, there are two of us online here together, and I can go ahead and enter some text, and you can see who this text has been entered by, and you can see the other person typing. So for instance, see that little pink flag that says Nicole Garst? In real time, I'm seeing what my peers are typing within my document, and then when I go into my document to type on their screen, they would be able to see what I was typing. So obviously just kind of playing around and entering a bunch of text in this document. Notice on the right hand side now that I've pulled down that little arrow under one other viewer. There's a chat feature. So let's say this was an outline, and I was working on it. Say at 2 AM, I could say something like, hey, you know, you're still up. And we can kind of maybe have a chat here about the work that we're doing, the paper that we're working on, all kinds of things. You can have a meeting this way, essentially. You can say, hey, everybody, be in the document at 10 o'clock tonight. We'll all put our parts in. We'll read it over and kind of say what we think. We can call each other on the phone and talk about the document together. This is the basics of Google Docs. And again, this is part of the overall Google Drive application. A couple of things I've shown you here in this document is you can color code your entries. So at the very top of the page, maybe my group members are Emily, Jack, Austin, and Muhammad. You can see that Muhammad chose purple as a color to type in. And you can see this highlighted area here is what he's written into the document so far. This can be very helpful for your instructor to kind of keep track of who's entering what. So just kind of a cool feature that I wanted to share with you. Not necessarily something you have to do, but maybe kind of helpful. In the upper middle, see how it says all changes saved in Drive. Google Docs, you don't have to kind of hit save all the time like you would in Microsoft Word. It kind of saved things automatically. Notice that over here on the right-hand side, I can go back to a revision I've made earlier. So let's say someone accidentally deleted a paragraph or added in something you didn't want, you can revert back to an older version. That's the basics of Google Docs. To go back to your Google Drive, put your mouse in the upper left corner and see how that little arrow pops up that says back to Google Drive. If you click on that, it takes you back to your whole listing of files that you would see just like on your flash drive or something like that. So go ahead, take some time, test this out, learn from each other. If you have any great tips or ways for me to include this tutorial, to improve this tutorial, I again would love to hear them. So this has been Nicole from the library wishing you happy collaborating.