 Good evening, everybody. This is the Board of Selectment Meeting for Monday, October 17th, 2016. Happy 32nd birthday to my son, Johnny. I want to say that this meeting is being recorded by ACMI and is also available. It's streamed live, also on ACMI. First, we have our consent agenda. I do want to note that Attorney Hyme... Would you like me to? Thank you, Madam Chair. Attorney Hyme right now is at the ARB meeting. They're hearing several articles in relation to the special town meeting. He's there to advise them during those discussions and then we'll be here as soon as he's able to get here through with that. Thank you. Consent agenda. We have the minutes of the meeting, September 26th, 2016. Reappointments to the Tree Committee. Mary Ellen Aranao, Eliza Burden, Susan Stamps, Ed Tremblay. All Terms to Expire, 1030-1, 2019. Reappointment, Zoning Board of Appeals, Christian Klein. Term to Expire, 1010-1, 2019. A request for a permit for Veterans Day Parade Friday, November 11th. Our Director of Veterans Services, Jeffrey Chunglow. Approval of the Lions Eye Mobile on Street in front of Town Hall on Saturday, October 29th, 2016. From the Arlington Lions Club, David B. Garrity. A request for a special one-day beer and wine license, October 29th, 2016. At the Whittemore-Robbins House for a private event, Rachel Diamond-Cullow. A request for a special one-day alcohol license, November 5th, 2016. At the Whittemore-Robbins House for a private event, Peter Mahoney. An appointment of new election workers, Virginia April, April. 73 Whipquaw at Road, Precinct 9. Is there a motion? Approval? Moved by Mr. Burns, seconded by Mr. Curell. Any, Mr. Dunn? I just note that Mr. Klein's here in the audience, and we can congratulate him and or ask him to say a few words. It's one of those things. You don't have to be here, but since you're here, we might as well say hi. It doesn't repeat every single thing. Christian Klein has just been a privilege to be on the Zoning Board of Appeals the past few years, and I look forward to hopefully continuing as long as well. Thank you. Thank you, Christian. Any further comment? If not, all those in favor say aye. An motion by Mr. Burns, seconded by Mr. Curell. All those in favor say aye. Aye. All those opposed? Unanimous vote. I'm sorry. I'm not at 100%. I was at the hospital last night with one of my, everyone's pretty much okay, but kind of running on that way. So we now have appointments. Council on Aging, Rick Fenton, turn to expire June 30th, 2019, Tree Committee, Marovat. Actually, let me just do them one at a time. Council on Aging, is Rick here? Hi. Want us to bring the microphone to you? Yeah, if you could. Yeah. It's just that I keep forgetting poor ACMI. I have to keep remembering to tell people to speak into the microphone. Thanks. Hi. Good evening. Yeah. Good evening to you. You should get extra points for joining us tonight. If you could just, we're all meeting, you just say your name and address for the record and just sort of brief synopsis of your. Okay. I'm Rick Fenton. I live at 45 Grafton Street in Arlington for over maybe 25 years now. And I was asked to, you know, consider being a member of the Board of the Council on Aging. And I've been involved there for quite a number of years as a volunteer. And it's a wonderful organization, wonderful group. And I sat in one of their meetings recently and, you know, I'd be very honored to be able to help them in whatever ways I can. What else should I tell you? That's good. Thank you. Thank you. Motion. Move approval. Mr. Curell seconded by. Second. Mr. Byrne. Any further discussion? Can you chase them down? I'm getting faster with this, but today's my first day on it. But I can probably catch them. Yeah. Thank you. Motion by Mr. Curell, seconded by Mr. Byrne. Any further discussion? If not, all those in favor say aye. Aye. All those opposed? In this vote. Tree committee. Okay. Yes, yes. You're in. You get extra points for. One of our coa drivers and one of your new colleagues is there. Maybe you can give me a lift. Thank you. Thank you. Feel better soon. Tree committee, Ö Maravats termed to expire October 31st, 2019. Is it Mara? Mara? Thank you. Hi, I'm Mara Vatz. I've lived in Arlington for almost exactly a year. My family bought a house last October on Warren Street, and I have two young kids, almost two and five. I care deeply about the environment, and this is one area where I feel I can make a difference. I've been volunteering with the tree committee for the past few months, helping to conduct the tree inventory and distributing flyers about encouraging residents to request street trees and working at Town Day. And I'm excited for this opportunity. Thank you. Thanks. Is there a motion by Mr. Dunn? Seconded by Mr. Greeley. Any further discussions, Mr. Greeley? So where did you come from, if I might ask? What town did you? Oh, at North Cambridge. Just a few blocks. Immediately noticed a different tree skate. It did, actually. Warren is rather barren of trees where I am, so I did notice that right away. Thank you for you willing, Mr. Sir. Thank you. On a motion by Mr. Dunn, seconded by Mr. Greeley. Any further discussion, if not all those in favor, say aye. Aye. All those opposed? Unanimous vote. Thank you so much. Thank you. Vision 2020 Standing Committee, Nathaniel Strasburg, senior planner, term to expire June 30, 2019. Good evening. Good evening. Good evening. My name is Nathaniel. My nickname is Nat, so Nat Strasburg. It's really a pleasure to be here. I've been here about a month now. I'm surrounded by fantastic people. I'm doing interesting things. Vision 2020 has spanned so many vital, very, very interesting topics. And one person that I was speaking with used the term. It's an incubator of ideas. So being a planner, having a connection to the town, I look forward to contributing to these ideas and to bettering the process. Thank you. Is there a motion by Mr. Cairo? Seconded by Mr. Byrne. Did you have Mr. Cairo, Mr. Dunn? Oh, I just wanted to welcome Mr. Strasburg. We had a nice chat on the phone about one of the items that's coming up on the agenda. I'm really glad to have you here. And you've got big shoes to fill. Indeed. Joey Glass, Klusko, but welcome aboard. Thank you. Mr. Dunn? I just wanted to say welcome as well. Thank you. OK. Thank you for your willingness to serve. Thank you. Nice to meet you, Nat. Motion by Mr. Cairo, seconded by Mr. Byrne. Any further discussion? If not, all those in favor, say aye. Aye. All those opposed, unanimous vote. Good to see you, Nat. You see us soon. Yes. Be careful when you say that. We now have a zoning board of appeals. We have two appointees for full membership and two associate members. If I could just give as eloquently as I can tonight, sort of a brief outline of the process that I picked up from our colleague, Mr. Dunn. I think the last time we did this was three years ago. Yes. Yes. Just sort of in line, I had interviews. There's two full membership positions to associate member positions. Mrs. Kruppelke and I had conversations with the town manager and town council attorney Heim about possibly doing some things to streamline, and where we have Mr. Klein Christian here, Mr. Quinn Patrick. I don't see Joseph. I know his wife's do any minute, but baby-wise not. But anyways, one of the things that we'd like to propose to my colleagues that town council and town manager are certainly in concert with and town council said we could do is some of the terms ended in August, some ended in October. If we could just, you know, with staggering years, just make them all October 1st or 31st or whatever date we have in there. And then the other thing was when conducted the interviews with three of the candidates, one of the full members, Pam Heidel, who's served many, many years as a full member. I think she might have even started as an associate member and currently serving as chair, submitted a request, as we all know, to all of us, asking that she no longer be chair, as well as could go back to associate membership status. Which is still there at all of the meetings. It's just, you know, it works better for her work schedule, professional, et cetera. The other thing that I discussed with the people that I interviewed and Mrs. Kruppelke was there to take down any particulars we needed to. And I made sure in concert with what my colleague had done previously. It was the same outline. Everybody got asked the same thing. With the one open-ended question, you know, is there anything you'd like to ask or I didn't ask? One of the things that I had said that I would like and would present to my colleagues is that right now there's just a chair that is elected. But in the, I've watched the last ZBA meeting because they're going to be more and more, I believe now, thankfully, recorded by ACMI. What I would like to propose is that the zoning board of appeals at their first meeting, which I, their next meeting, which I believe is tomorrow night, have the administrator, which would be Ms. Mahar, Ashley, similar to Mrs. Kruppelke serve as chairman pro temp, call for nominations for chair. People make them motion, somebody second it. Remember the committee calls, makes a motion to close nominations for chair. Then Ashley would call for the vote. Then whoever the chair is would then take the gavel of whatever, pen. And then would call, what I would like to have and propose is that we just have it set up from the get-go that there is also a designated vice chair. So that, especially where there's gonna, there's a lot of people going to some of these meetings around, you know, Mugar, Oak Tree, et cetera. I think it might save five, 10, 15 minutes in the beginning. So one of the things I'd like to hear from my colleagues if they feel anything, that that's not a way we should go to also ask them tomorrow night after they elect a chair to also open nominations and elect a vice chair. So moved. Second. Okay, Mr. Grilly's motions. Seconded by Mr. Dunn, any further discussion? If not, all those in favor say aye. Aye. All those opposed. That's a point of time for Tasha to move the chair. So did you say Maria's gonna go? And Pro Tem, you said Ashley. Ashley. She usually. No, she's the kind of secretary. Yeah, I was trying to say like, and similar to what the school committee does, you know, they start until. And with that, I do see, we've already seen Mr. Klein, Christian here. And please Christian or Mr. Quinn, Patrick, feel free to comment on that or if there's anything else you'd like to bring before us. If you could come up to the microphone and name an address. And there may be some other thing you want to streamline that I don't. Patrick Quinn, two, two, three, Mass Ave, Ellington. First of all, I'd like to thank Pam, she's not in the room today, but for all her service, that was great. Second of all, our gavel would be like a knuckle, maybe a pen. Thirdly, I have a nickname, sir. Oh, Semper Fi, I forgot. Otherwise, I'm happy to serve as a full-time member, if you so choose. Okay, and then I would just suggest after you all organize, I watched the previous one, but also the last ZBA meeting amongst the chair, vice chair, and its members and we had discussed this sort of whatever structure works best for you all, like we say for Citizens Open Forum, we have a preamble and a designated time distinction. Not that you have to do that because sometimes information comes forward, but I know it really helps, where especially we're moving forward and I know for the developer, they're gonna have their own reporter there and the town has their own reporter just to streamline and make it easier for whoever has to create the official record if you could just tell people name and address for the record or whatever phraseology you all want. And whatever you decide amongst yourselves that would help make your business run as efficiently as it has been, but anticipating that you're gonna have, might be a little bit more work in terms of if you'd get a larger crowd and the logistics of planning that and working with Ashley and whoever you need to effectuate that. And then I just want to say that the town manager will be contacting within the week or so, contacting you all just to touch base with you and provide any sort of update or whatever that you may need. Is that a good synopsis? Okay, Mr. Dunn. So thank you for your willingness to serve. So, and I have a, I'm gonna preview my comments which are for item number 19 where we're talking about the Oak Tree. And so the ZBA is gonna be under a lot of pressure from a lot of different people about the outcomes related to the Mugar property. And I wanted to apply a little bit of pressure but not about the outcome. What I really wanna talk about, and I will talk about under item number 19 is how important the process is. Because the decision that the ZBA makes, I have every faith that you're gonna come to the right decision. The thing that I worry about is that you're gonna come to the right decision and not necessarily document it or make the motion with the right attachments to it. And those attachments are what are going to drive the next N years of how this is debated. And so I won't try to, I mean, I have opinions on the outcome but that's not what I'm trying to tell you right now. What I'm really trying to tell you is, please take your time and just, it's gonna have a lot of ramifications and we're counting on you to do it right. We know you can, that's why we're pointing you. Yeah. But at the same time, it doesn't hurt to men. This is an unusual one and so that's why I bring it up now. Chairman Mahan, I brought that up in the interview. Like I told you, the devil's in the details. It's getting it all down. It's dotting all your eyes, crossing my teeth. Thank you. And which is why I do wanna thank Mr. Chaftaline and Attorney Heim. Part of the reason I'm saying that the town manager will follow up with the ZBA members is, this is a lot of stuff coming all at once and we have Attorney Heim and then we have outside council attorney Whitton and there's all sorts of things but you're in your own island yourself and we all respect that. But just so that my biggest thing is I always said when I first got anything, pop water board or whatever, tell me what it is the big boo-boo that I shouldn't do because I wanna make sure I don't do that. So it's not so much directing zoning board of appeals, full members and associate members on what to do in terms of forming your opinions and looking at the law and taking testimony and how you deliberate and vote but it's just all the minutia administrative stuff for that. So what I'll do is, Mr. Greeley. When you're done. I was gonna say what I'll do is I don't see Mr. Mone here yet so I'll just entertain a motion for Mr. Quinn. I have to question his commitment to the committee. So moved. Moved by Mr. Greeley. Seconded by. I do have a question. Is this one of those appointments that we should make now and invite just to come back later just due to the timing of what's going on at the ZBA? So as someone who doesn't like doing that in this unusual case, first of all we have a strong reason to do it. Second of all, we saw him a few years ago when we brought him in before when we appointed him as an associate and for those, so they kind of work in both directions. One, it's really important we should talk to him. On the other hand, we did. Right, right. So Mr. Greeley, would you amend your motion to move approval over Mr. Mone and Mr. Quinn? Yes. Seconded by Mr. Carroll. And I don't know if you originally did it and I forgot. I did not. Okay. Any further questions? Mr. Greeley. A comment. So I don't know if you've picked this up yet but there's a lot of opinions about this project that you're about to question as well, I'm sure. So thank you for your willingness to listen to all of those opinions. For the service you've given so far and the service you're willing to give on a Veterans Council Chamber of Commerce, Arlington Businessman. So thank you very much, Patrick. Thank you. So a motion by Mr. Greeley. Oh, Mr.... No, I just want to echo Kevin's sentiments. This is obviously, you know, it takes a lot to step up and serve on this board right now with, you know, everything that, all the work that you'll be doing and it is going to be a tough task but I'm very grateful that we have both you and the current members, you know, at the helm here. And I'm, you know, my full confidence is in you throughout the next, you know, upcoming years. So thank you. Motion by Mr. Greeley. Seconded by Mr. Carroll to appoint Mr. Mone Esquire in term to expire October 1st, 2018. Mr. Quinn, term to expire October 1st, 2019. Any further discussion? If not, all those in favor say aye. Aye. I oppose unanimous vote. Next, we have to fill the two associate member positions. I just want to note because as we had in the previous appointments, the years are staggered and the two associate member seats that are open, they're only for the year because of that staggering, the following year, whoever those two associate members are and it could be the exact same two people they'll get the additional, I think it's a three year appointment, but we had to keep what was the open seat that. So with that, associate members, Pam Heidel and Walter Fye. Move approval. Move by Mr. Carroll, seconded by Mr. Greeley. This is reappointment, so we don't require that they be here. Motion by Mr. Carroll, seconded by Mr. Greeley. Any further discussion? If not, all those in favor say aye. Aye, all those opposed. Unanimous vote. Thank you. Citizens open forum, except in unusual circumstances, any matter presented for consideration of the board shall neither be acted upon nor a decision made the night of the presentation in accordance with the policy under which the open forum was established. It should be noted that there is a three minute time limit to present a concern or request. Good evening. Good evening. Just to name an address for the record. My name is Jim Sickles. I live in Glenbrook, Estates. I'm a resident here of 53 years, and I've lived at Glenbrook for 30 years. I moved there to have a little peace and quiet and get off the hill of Pamela Drive if you know where Pamela Drive is. And I'm sorry to say two years that's gone by that you people gave the okay to open a sonar restaurant. As you can see, I gave you people a copy of all the complaints that I have. If you want, I'll read them all. Well, we definitely have that before us, and it's three minutes, but I'm willing to give you more than that. If you want to just kind of briefly go through each one? Well, you highlight the ones that you'd like to highlight to us. Sorry. One of the worst is the exhaust fan. And I had one of the town's people up and they said that the noise that that gives off is within the rights of the noise that the fan can give off. I listened to it. It's only if every night I go to bed, that thing is wheeling on from five o'clock that I get home. I'm still working. I'm an 85 year old Korean veteran. And I listened to that. I try to get home and relax. And I'm listening to that whirling noise until 1030 at night, every night. We can't sit out there in our patios because of the cars that are sitting there and idling. In the winter it's even worse. And snow plowing, they come in at 536 o'clock and lay that plow down and wake us up in the morning every time it snows. These are some of the complaints. And as you can see, I had the police down there on one Sunday and they stopped them from cleaning some of their greases off of their, I don't know whether they were their fan, I mean their filters or what it was. And they stopped them because they came in about 530 in the morning on a Sunday. Again, they opened up and did more work after eight o'clock. Following Sunday, they did the same thing. And this grease is all going down the drains. It shouldn't be going down the drains. So somebody should speak to them. And I'd appreciate something's gotta be done. It's a sorry sight. And then, just this week in the papers, there was a little story about the store fronts in the town. Well, the Sona restaurant has had a broken window from either a rock or a baseball. And they haven't replaced that since the baseball season. Doesn't make sense. I mean, we try to keep this town in a good manner. And they ignore that. No, what I'd like to do is only because it's citizens open forum and with the open meeting law in terms of, you know, we have to post things that we can discuss, deliberate, take votes, as well as reading, you know, the eight or nine concerns that you outlined and now the 10th about the window with the baseball. What I'd like to do is because I'm looking at this and I'm thinking, you know, who does the action plan? In some cases, I see Board of Health. In some cases, I see the Arlington Police Department. In one case where you're talking about some, possibly a stop sign or some road safety improvements that could be transportation advisory. It could be the police department. So what I'd like to do is, if one of my colleagues, Mr. Greeley, to refer. I was gonna say refer to the manager because all that you mentioned, it's a tough situation if it is within legal noise limits and, you know. Is there any chances of having them putting up some kind of a fencing around it up on the top of the roof? Well, Mr. Chapellein. If you refer to me and as you described, it's multi-departmental, I'll check it down. So, Mr. Dunn, sorry. I apologize, I did not mean to interrupt. So when I read things like this, I feel like there's a combination of some of these things that are harder to fix and some of them are easier to fix. And I'm wondering, have you had a chance to talk to the manager of Sonoma about any of these? I have gone in there two or three times, maybe more. Do you think you've got, what's your reception? He's a nice guy. Means nothing. Because the workers do what they wanna do. They come in, there's a door in the back, they call the door. The fire laws say you have to have egress on the front and back of a building. I'm not enough of an expert on that. Well, I don't know, but that's what I understand. Okay, as far as the bylaws. There's only a four foot square door there. That's how they get out of that back door. I would think it should be a regular door. I guess one of the things that I would, I'm sure the manager's fire had me on this one, but I suspect that one of the ways to manage some of the easier things here is simply some conversations that are probably gonna make some progress on, whereas others of these, I agree, are gonna be harder to resolve. So what we're gonna do is refer to the town manager along with Mrs. Krupalka from the Selectman's office. They're gonna go through each item, the nine you listed, the two that you spoke from the microphone. The town manager will figure what department heads that he oversees, if it's a board of health, if it's a Allington police department, and if it's transportation, advisory, et cetera, as well as possible outreach to the. I'd like to point out one more thing. Okay, okay. Last but not least. All right, you're up to 11. On Forest Street, when the cars come around that corner onto Summer Street, when the light is on, they keep going and they go around that corner without any slowing down. And there's a crosswalk there, and if somebody is just stepping off, he's gonna get hit. And they should have a stop before you turn. That's your point nine. It's gotta be done, really. We don't want anyone to get hurt first. Right, nobody does. No, that was your point number nine. You definitely have it. Okay, but what I'm saying is we can't get in. Diane, I'm a little nervous. That's okay. Today's a special day for me. My son's birthday? No. Your birthday? 62 years ago, I was aboard the Leyte, USS Leyte. Thank you. Thank you for your service, and sorry for. 22 been died. Sorry for your brothers that lost their lives. I don't want to say any more. But thank you. Thank you for remembering and honoring them. Thank you for your service. Okay, so we refer this to the town manager and Mrs. Kruppelka, and we will get back to you. Thank you so much. Thank you all for your. Appreciate it. Thank you, sir. Anyone else here for Citizens Open Forum? If not, Citizens Open Forum is closed. We'll now go to traffic rules and orders. Other business? Somebody not a stranger anymore? A vote for bike repair station location, Nat Strasburg? A one month old senior planner? He gave it to me. That's quite a beard for one month old. I've been working hard on it. Good evening. Whole Foods has generously offered to pay for and install a bicycle repair facility along the Minuteman Bikeway. And before I proceed further, I wonder whether I can hand out two supplements. Is that a possibility? Yeah, definitely. May I give them to you? The facility itself is manufactured by Duogarde based in Michigan. It's made of steel. It is basically shaped like a small pole with a square footprint. Extending from the pole at the top are two small bars used to hang the bicycle. Hanging on the side of the pole is a series of steel cables. And at the end of each cable is a bicycle repair tool. Screw driver, tri-allon key, et cetera. There's also a tire air pump operated by a foot pedal. A new feature not represented on the renderings in your material, as Whole Foods agreed to offer this today, is the addition of a pump. So it would be a foot pedal pump. So the new rendering that I'm passing out shows what the new design would look like with a pump. And then you also see on the other supplement the various tools on the contraption. There would be a sign at the top of the facility that alerts bicyclists to its presence. Whole Foods has also offered to provide a replacement cable and tool set should any of the items need to be replaced. On my understanding is this equipment is hard to damage and requires very little maintenance. The amount of ground space required for bicyclists to comfortably use the facility is approximately 6.2 feet by 5.75 feet. The proposed location is a small pocket of space on the green strip alongside the bikeway just to the northwest of the Mass Ave Mystic Street intersection. This is obviously a well-traveled and centralized location. At a recent bike count, hundreds of people passed by that location in a day. Certainly well over 100 during a rush hour period. An enormous number of people as you know. I do have Christopher Tonkin here, a chair of ABAC, and I also have a representative of Whole Foods here. Matthew Robertson, should you have any further questions? Thank you. Mr. Dunn? How big or what's the relative signage related to the Whole Foods, like the advertising part of it, I guess? Come to the microphone and just name an address for the record. We're gonna pull you up anyway, so don't feel like. Matthew Robertson, I'm marketing community relations with Whole Foods Market. Home address is 100 Rivers Edge Drive, Medford Mass. All we would look for is to brand the station itself, not any additional signage. We have a third party vendor that does this pretty frequently. They would come and basically just be our logo with some cling paper on the repair station itself. So what I'm after is, so I guess I should have started by saying I love it. I'm familiar with a bike repair station at the corner of Third and Broadway in Cambridge. It's the only one that I used to park my bike there. So I think there's a great thing and I wanna support it. The one thing I just have to ask about is what I wouldn't want to support is like us putting in a bike station or like putting in a giant billboard that happens to have a bike station attached to it. And I don't think that that's what you're trying to do, but I have to understand a little bit more about the size, so could you tell me more about like what is the size of the sign, how much of it is a logo, is it an advertisement? Is there, and so like the little diagram I've got here says, you know, like there's a sign maybe up here at the top. Is that what we're talking about? And that's the whole thing is a Whole Foods logo? Are we talking about something bigger or smaller than this? Can you tell? I think, you know, we could be pretty flexible about it. I think we would want that sign on the top to just be what it is there so that people know that it's a repair station. What I was thinking was the unit itself, which is steel, I believe, we can brand that piece. And I'm not sure if you guys, you know, if you're familiar with our store, or if not next time you go there, if you do go there, take a look at the cart corral and the parking lot. It's, we would use the same material. It's covered and branded, and it's weatherproof, and it's cling dirt on there, so. So I'm ready to make a motion, if Nat and Adam are okay with it, which is that the signage is subject to planning department approval? Is that? I think that's more than fair. Okay, I move approval with thanks, subject to that condition. Seconded by Mr. Byrne. I'll get Mr. Curell. I'm trying to go back and forth. Mr. Grilly? Yeah, thank you. Fantastic community service here. Very admirable of you and Whole Foods. And Nathan admirable of you as well. Am I understanding we're gonna put tools in a basket? Am I, did I get that right or? So basically, it's a series of cables, probably this large, that hang from just the small metal base up here. And at the end of each cable is one of those tools. I gotcha. And so you pick up the, you know, you pick up the tool and. I was wondering if they'd be there in day two. That explains it. The cables are pretty important to this whole thing. I got it, I got it. I see some bicyclists grabbing the whole thing. I needed that Allen wrench. I'm Mr. Grilly. Thank you all for that. I support it. Just in terms of, will there be any sort of signage or inherent understanding that, you know, if somebody says one of the towns, but it would be Whole Foods instruments weren't properly calibrated or did something. And I'm just thinking that somebody says, hey, you broke my bike. They're using your own risk, I think. I would just put that forth as a suggestion that, you know, these, these are, and you may already have it in there. These tools are optional for your use only. And, you know, whatever you want to do to absolve that somebody could say, you know, you said you had this certain whatever wrench that's here and it said it was five eighths and it was only four fifths and it stripped my piece on my bike. It's going to cost me $800. So I would just put it as a suggestion. You might want to look into that if you don't. That's okay, but I'm just thinking on the line. I'll pursue it with town council. Yeah, yeah. If you and town council and whomever Dean Fett, that's fine. If not, it's not a deal breaker for me. So any, on a motion by Mr. Dunn. Seconded by Mr. Byrne. Any further questions or comments? Anybody else here? If not, all those in favor say aye. Aye. All those opposed, unanimous vote. Thank you very much. Thanks for coming in. Thank you. Thank you. Bend item 15, Ned Strasberg, senior planner creation of 25th anniversary committee for Minuteman Bikeway. The 25th anniversary of the Minuteman Bikeway is quickly approaching. This is a key opportunity to celebrate and increase awareness of this vital transportation artery through a variety of educational, honorary, and other types of events. Of course, such events will need to be planned. And the Bicycle Advisory Committee respectfully requests that the Board of Selectment consider forming a 25th anniversary committee. Mr. Byrne. A couple of questions on this. One, is this going to be a multi-community? I see that it's a bike ride through Lexington and Bedford as well, but are we gonna have representatives from those communities serve on this? This committee was going to be for Arlington only, and I think that's approached the other towns recently, and they haven't got anything planned yet, but whether we do it as a tri-town, or they do independent celebrations, and we have one celebration that all three committees organize, that will be up to the committee, I think. But I think it's such a great facility, and it's done great things for the town. I think it's something that we should celebrate and publicize as much as possible. I would say, who do you envision being on this committee now? We have a couple of volunteers. Joey Glushko, the former planners, very enthusiastic to do it. Jack Johnson also would like to be interested that my predecessor is the chairman, who I think you all know well. I think there was a proclamation last time we had a celebration on the rail trail that Mr. Greeley read that celebrated Jack's involvement of these things. I suspect someone from the planning department would be good to have too, and whoever the town manager or yourselves think would be good to have on this committee, where we want to be inclusive. We don't want to get as many people as possible to celebrate this facility in Arlington that's been a great boon to the town. Mr. Chapter. You know, I think to some degree, there certainly could have been a working group or a subcommittee of ABAC, but I felt, I think the planning director felt, and I put words in your mouth, but I think Christopher felt that sort of having the imprimatur of the board saying, this in and of itself is worth having a separate committee, and the board endorses that, just because of the importance and significance of the event. You know, it would make this worthwhile. I'll move approval. Move by Mr. Byrne, seconded by? I'll second. Mr. Carrell. I have a comment. I wonder if we might want to move it, move approval for the committee membership to be composed of, I don't know, a committee of up to 13 people to be recommended to us by ABAC, if that makes sense. Mr. Dunn. I was struggling with a similar thing in that I absolutely support the idea, and I'm happy to do it. I'm trying to figure out what the right structure to give it to like help it succeed, because sometimes if we just, you know, sometimes you said the paper boats afloat, and sometimes they sink, and so you want to make sure that they're well constructed. Yes, and I would like to include other people other than cyclists in this, because it is used by the whole town, and I think it should be a town-wide celebration rather than just cyclists, so. Mr. Carrell. So my recommendation for kind of augmenting the motion, my suggestion would be that we approve it as a committee of the board of selectmen, but at that an upcoming meeting, you come back and bring us a recommended list of appointees, individuals to be appointed to the committee for our consideration. I'm cool. I would also say let's not cap it. Especially with the, like this is gonna be a very volunteer driven organization, and this is one where we can, you know. Absolutely. Mr. Carrell. Well, while most are so used to seeing me in my spandex on my bike, I wonder whether or not Mr. Dunn would volunteer to work with the chairman and work with Adam Chapter Lane and let those three come back to us with the recommendation of the committee, because you really are the bike guy. I really think the audience is laughing at the idea of me in spandex, Mr. Carrell. I was surprised when I was laughed when I said it. It's many years ago. I would be happy to. Yeah, I'd be very excited to do that. Is that all right with you, you know? Let three of you come up with the makeup of the committee versus saying. That sounds perfectly fine with me. Yes. I think it's in agreement. Yes, we'll do that. And we'll be back at a future meeting with the, I'll present to you the volunteer committee as such. I should know, but when is the actual 25th year? That is something I'm not precise to the actual date we're going to celebrate. I think we might, might be better not to go. For what I remember, it might be a cool wet. We might be better having it a nice warm period where you get more people coming. I mean, it's a, it's a probably a wobbly date. So let's pick a nice day. The date has a potential of being nice. Town date was good. You know, being on this board 28 years, I think a lot of people would be surprised how many residents came before us and begged us not to put a bike path along in there. Because of concerns about crime and the rest, whenever the state is, it's actually the 43rd year, 18 years before we open this bike path, Alan McLennan started the process. And Lexington and Bedford followed. But at 18 years it took to get this, basically to get which railroad line was it, but to get them to turn over this line. 18 years, can you imagine? The amount of paperwork was three of these huge, three-ring binder notebooks that had to be filled out. And you can imagine all that goes along with that. And Alan McLennan, and every single property along that bike path has increased in value ever since. So it's a tremendous boon to this community. Okay, anybody else? On a motion by Mr. Burns, seconded by Mr. Currow. Any further discussion? If not, all those in favor say aye. Aye. Those opposed? Unanimous vote. Thank you very much. So I just want to be clear, that motion is those three. Correct. Right, okay. Thank you. Gender item 16. Thanks, ma'am. Thank you, Mr., thanks, Kevin. All in the public art presentation, tabled from our September meeting, Adria Arch. Hi. Just name an address for the record, even though we all know you. Adria Arch, 41 Mary Street. Hi, and thanks for having us come and talk to you. We wanted to give you an update to the project that's going on in East Darlington, and we're really excited to introduce to you again, Cecily Miller, who has been a public art consultant and has done, has absolutely exceeded our expectations the Hurlington Public Arts expectations for this fantastic project that's taken place in East Darlington, and have some of you seen some of the murals up and down yet? So really thrilled, and she's gonna tell a little bit about where we are, where we stand now, and what's coming up in the future. So for getting it up on the monitor, so because a lot of this presentation is in pictures. Can we just find a flaw in the monitor plan, Joe? Yeah. I'll stand with the call. But you, I think... No, we have it in here, but you see it. Yeah, you also, yeah. So I wanted to just recap a little bit from the last time that I was here presenting to you, because that was before we had designed what our large project was going to be, that our original project goals were developing a capstone for the street improvements along Mass Avenue, and to enhance the sense of identity, community, and place in East Darlington, and to offer something that really celebrated the town-wide art scene. And then we had come up with this whole bunch of themes and ideas from our community engagement process, and quite a few of them show up in our final product. And second part of our community, nope, can you go back for a second? Nope, forward, yeah. So our community engagement was partly community meetings, but also these events and activities that we held, sort of pop-up activities, one with a theme of play, one the Fox Festival, and then a little installation at Spipond of a Fox family made of recycled, repurposed vinyl banners. Now we can go to the next slide. So then we determined that our primary large-scale project for East Darlington would be the East Darlington Story Project, and this was a temporary art project that would create portraits of some of the local, independent, small business owners and people who work in the stores in East Darlington, the specialty stores that give the neighborhood such a great character. And to try to get a diverse cross-section, so this is not about who is the best, it's about an interesting assortment of stories. So we have people who are third generation in the same business, and people who made a complete career transformation and took a risk to do something that they love for the first time. So let's see, we can go to the next slide, and this just introduces again the three artists in our collaborative team, Cedric Douglas and Julia Roth, who are founders of something called Uptruck, and Neelu Muchala, who is a resident here in Arlington, who had done a project called I Am Arlington a couple of years ago, a post interviewing people about their thoughts about Arlington. So now we can go to the next one. So our team of artists basically started at Feast of the East in East Darlington, and they, we all kind of hit the sidewalk and just started asking people to share a memorable moment that had happened in an East Arlington business. So again, it's not like where is the best ice cream, but it's more where have you had important events, friendships, what memorable things have happened inside the storefronts in East Arlington. So now we can go to the next one. Also at the Feast of the East, we made this great community mural. Anyone could add a shape to this kind of colorful mural and then we donated it to the Fox Library where it hung in the lobby and promoted the fact that we were looking for entries, for nominations. So the next one shows you how we had a little box set up at the counter of the Fox and asked the librarians to talk it up and got some handwritten nominations and some online nominations. And you can see this is like a young person, probably from the library who nominated this, saying that they nominated the Arlington Diner because they take their grandparents there every year. So now we can go to the next slide. A portion of our project, a large portion, ended up on the Fox Library. So we had some specific goals for the imagery on the library. We wanted to celebrate the library as a community resource and neighborhood anchor. We heard a lot from people. I'm sure this is no surprise to any of you how much they love the Fox Library and what an important space it is. We also wanted to put a kind of title page for the project that would introduce people to the fact that something is going on. We wanted to highlight the Little Fox Resale Shop, which just seems like a model that many other communities could be emulating in that it keeps donated items out of the landfill and makes quality books, clothes, et cetera, available for kids and families at affordable prices. We also wanted to tell the story of the Friends of the Fox and encourage that kind of community support of the library and host some adjacent businesses. So now next slide. This is our title. It's kind of the introduction to the project. It's sort of our little trademark and hiding behind that sign is Idria Arch. So this is sort of a tribute to the woman who behind the scenes has really done so much for public art in Arlington. In the next slide, this is a sketch. Part of the way that our process worked is that Cedric and Nilu would do interviewing and then Cedric would do a design based on what they found out in the interview. So this is Emily Caniff. She does a story hour and she organized a group of kids for this photo shoot. And her quote is I think really lovely and will be put in that thought balloon that's empty right now. I don't ever want to retire. I love being here so much. Families really treasure this library. I see a lot of the same kiddos and grownups every week. They're very loyal. I really get to know them. It's like a big family here, the ultimate community center. It's hard to imagine my life without it. I think a lot of people would echo that feeling. So then also on the library are two creative businesses, Clay Dreams, which was started by Rosemary Ardanya. And her story was also wonderful. One of the things that came up when we were talking to her was she said, am I an artist? I can paint and draw, but really I'm more of a people person and I can help other people to be that artist. And it was clear how much it meant to her when a kid or adult working in her space could express themselves through Clay. Next one, Artware on the left and that's on the right is the mural for the Little Fox Shop. And we can go to the next one. This is a beautiful example of the nomination process where I was saying we asked people to nominate a business with a memory. Someone told a story about her mother, lost her husband of 72 years. A few months later, I took her to Artware. It was a risky venture. Even in the best of times, my mom's not a big shopper. And although at 92, 92, she still has a great figure. She's often critical of how things look on her. I knew that Jerry and her staff are always honest and we'll tell you if something doesn't look quite right. So when they raved about how things looked on my mom, I believed them and so did she. She walked out of the store with two new outfits and for the first time since my father's death, I knew that my mom still had an appetite for life and that she would be all right. It's just choked me up. And one thing that's great about that story is a lot of people might say, fashion clothing, it's kind of frivolous, but it's really not. It gets to our identity and okay, so there you see the little fox shop and the next one are some pictures from our installation process. This is Cedric posing with the wonderful family that runs Olympic Pizza. It was very clear in the interview with them that that whole shop is about family, the kids grew up doing their homework there, everybody in the neighborhood knew them. So definitely that mural had to have the whole family. Next one and that's Tom, the owner, standing by his mural and he loves it. We've gotten really positive response from the people who are in the portraits. Next one, Larry Mada is a third generation pharmacist. His son is in pharmacy school and he's retooling his pharmacy to be a compounding pharmacy so that he can continue to survive as an independent pharmacy in the world of chain pharmacies. And again, you see Cedric taking the photos that would end up in the large wheat pasted portrait. Next one and this, I wish we had on videotape Larry's reaction when he walked out and saw his portrait, he was just, he kept saying it's so big, it's so big, it's so big. It was, I think, really exciting and we really believe that a major part of this project is honoring these people and the interactions that happen between the artist team and the local business people where people are really heard and what, you know, the meaning of it. We're trying to capture something of the meaning of their lives and their life's work really and recognize it. Okay, so the next one, Zaz Pizza was actually the first place that stepped up and said, yes, we could use their wall when we were in the very beginning and I'm very grateful to them for that vote of confidence and they're hosting Cambridge Typewriter Repair which if you've never been there, you have to check out. Tom Furrier has a collection of typewriters dating back to the 1870s and then Jeff and Fabiola, Jeff, the general manager and Fabiola server at Zaz who originally came from Nicaragua to this country. And the next one. Okay, so then I'm gonna leave you with what's next. Please put November 5th on your calendar if you can, a Saturday from one to three. We're gonna do a walking tour with the artists and everyone is invited and a lot of the business people will do a kind of open house. You can expect to probably have some pizza. Mr. Gorillin. Samples, Mr. Gorillin. You, sorry. And also try out the typewriters and so on. So it's a party for them, it's a party for the town, for the neighborhood. We will be combining 800-word written portraits that you didn't really see in this presentation that Nilu Muchela is writing up from the interviews and publishing a zine that has those written portraits and documentation of the whole process. And then we'll be taking everything down most likely in early December. This is kind of an organic process so we don't really know how long wheat pasting lasts. It depends on the weather conditions and light conditions and we just thought it was probably best to take them down before the deep freeze. So that's the goal. And we'll just end with Project Supporters. In addition to the town of Arlington, we've really raised funds from a variety of sources in order to put this together, including the Arlington Cultural Council, the Friends of the Fox Library, the New England Foundation for the Arts, the Massachusetts Cultural Council, and as I said, of course, the town of Arlington. And then we've had a media sponsorship from the Arlington Advocate and Wicked Local Arlington which have run the, they're running the 800 word portraits every week in the paper. So as a way to get them out broadly to people. So thank you for your time. And I hope you'll stroll around, even if you don't make it to the open house, talk to people, the business people about how the project went for us, let us know if you hear anything. And thank you for your support. Thank you. Thank you very much. Thank you, Ceci. Thank you, Andrea and everybody else who was involved in this. I love this project for so many reasons. And it's not just the artistic expression. I love that you took so much time to reach out to the community. I know you had a couple of workshops to really reach out and hear people's stories as you're kind of laying the groundwork for this and then all of the postcards with people's stories. I love that you highlight our independent businesses which are really the strength of really the business community here in Arlington. It's something that some communities don't enjoy the way that we do here. So to say thank you for learning from the community and the people in the community. And thank you for teaching others about the people who really built up East Arlington in this case. So I haven't seen all of them. I've seen some of them. So I look forward. They're still installing. So you'll see a few more going up in the next couple of weeks. Mr. Dunn. When and where is the open house? So it's November 5th from one to three. We'll meet at the Fox Library and we'll be walking from site to site and stopping in at the local businesses. Thank you. Mr. Greerly. Yeah. One last thing that I've noticed and I was out helping install the murals, that people stop and they talk to each other. You know, strangers. And that's, I think one of the best things about this whole thing is people stopping, talking and saying, wow, who's that? Oh, do you know that person? Oh, I remember when I was a kid, I used to go there. So that's been really lovely too. Mr. Greerly. Yeah, well, Sean, can I ask you, was what we saw also shown to the television audience at home? Oh, no. Yep, I'm sorry. Probably zoomed in. I don't know how much you can pick up. Was it on that screen that it was active? I don't know if it did. Okay. Was it on that screen? Just curious. I mean, congratulations, Mrs. Monon, that we have this working and up and you've been a dog in the sock about that. But with all her talking about, and these are fantastic to look at. But why take them down? Are you taking them down to save them? I mean, what? The method that we used is almost like a giant Xerox on paper. Right. And we hand it out and we put it up with a wallpaper paste. Right. It won't really, it won't last. Through a winter. We could leave them up and they might start peeling off or fading. And then it would be, in some ways, that can be actually kind of a nice aspect of it. Right, that's what I'm, why not? But it can also end up looking shabby, you know. But I don't want that, and I don't want some of them to be hurt with the dripping on them. Oh, yeah, no, I don't think. But I wonder, why not leave them up until they do start to peel off and then we should remove them. Anyhow, it's just so great. I hate losing them. I agree. And I think that one issue is just, this project has been much more ambitious than any of us realized. We're all working incredibly hard to get it all up. And so it's taken longer. I mean, even, this seems silly, but even the amount of processor speed that it takes on a computer to print out a artwork that large takes hours. And so it would have been nice if they'd been up a little sooner, I think, in the season, but it is what it is. You know, it was a, like I say, an ambitious project and we all learned a lot. And if we wait too long, then when we power wash them off, the water will freeze on the sidewalk. So that's. So with your artistic eye, can you see the five of us put across the front of this building and track the accidents that happened as people drive? Excellent work, thank you. Mr. Chapter Lane. Thank you, Madam Chair. I first wanted to point out the presentation, if it wasn't viewed at home, is on the website as are all the Selections material. So anybody that can't have access to take a look at this. But the point I really wanted to make was, I really wanted to commend Cecily's efforts to the board, a quick historical recap. Town meetings supported funding to be able to hire and bring Cecily on board two years ago. Last year, when funding for this project that you just saw before you was requested, it was unsuccessful at the finance committee. So rather than giving up, Cecily wrote grants. She pursued private fundraising and was able to accomplish what was presented to the board tonight. So I think that's really a tremendous achievement on Cecily's part and the team that Cecily's worked with. I think it's worth mentioning that this was all done with really, you know, sleeves rolled up and a lot of hard work to get it done. Thank you so much. Thank you. Looks so effortless. Can I take a motion to receive by? So moved. Mr. Curell, seconded by? Second. Mr. Byrne. Any further discussion? If not an motion by Mr. Curell, seconded by Mr. Byrne. All those in favor say aye. Aye. All those opposed. Thank you so much. Our sincere thanks. I can't wait to see everything. And the typewriter was featured like on Chronicle within the past three months. I think it was Chronicle. And I think they said not only does he have clientele nationally but even globally, you know, because he's really a very unique business in terms of, but some people have, you know, Smith Corona, IBM, Selectric 2, et cetera, et cetera, you know, the backwards, backwards, backwards key. Microphone. Sorry. He mentioned that teenagers are totally into typewriter. And that last Christmas he had two separate fathers come in on two separate days and say, I have the coolest daughter and the only thing on her Christmas list is a typewriter and a ukulele. Different families. But also the Pulitzer winning prize historian, David McCullough writes all of his books on typewriters. I mean 400 page books and Tom services that typewriter to one typewriter even. So yeah, it's a great shop if you can go in just listening to the owner of who his clientele is. It's fantastic. But thank you so much to both of you. Gender item 17 presentation presentation, preventative maintenance strategy of facilities department. Wow, you put some words there together for me. Mr. Chapter Lane, we have our town manager and our facilities director, Ruthie Bennett. So I'll give just a few brief remarks and then I'm gonna go work the computer for Ruthie. But thank you. At the request of the chair, we have Ruthie Bennett who's our facilities director here tonight really to give the board an update on the progress that's been made in just about the first year of the facilities department being an independent operating department with a specific focus on the words included on the agenda item. Really the upgrades to the preventative maintenance strategy and how we process that through the facilities department. So, nope, maybe we got a presentation. Well, I guess what I'll say is I will turn it over to Ruthie as soon as it starts to run. You have it here. Yeah, this is a play show. We probably can't swivel that, right? It actually does swivel, but maybe the audience can't see it too. That probably doesn't help. As long as I can see it too. Can you see that? If you're not, facilities director. Ruthie Bennett director of the facilities department. Thank you very much for having me come speak to you tonight. So if you could advance to the next one. So what I've done is put together a preventive maintenance team from all the different parts of the facilities department. Specifically, Kyle Wade is who are new in-house HVAC tech and he is working specifically on all the preventive maintenance we need to do for all of our HVAC equipment, which is quite a lot and a very big part of our asset group. Eileen Messina who's the facilities admin assistant and she is creating all of the preventive maintenance schedules and I'll show you those as we go forward and all the contact information. Let me just say one thing I'm really trying to do is institutionalize all of the knowledge we have from the staff that's been here for a very long time and also new staff like Kyle who literally started last Thursday so that everything that we know and need to know about all of our assets is in a software program that we own information is always available to us. This will be our information for as long as you need it and accessible to us at all times. The maintenance staff, so they actually do a lot of our preventive maintenance and they're giving us a lot of information about how to do the work. They're also going to be responsible for talking to the contractors who come in and do some of our preventive maintenance work and then Jeremy Brandl who's a supervisor of custodians and he's working with us on the grounds of equipment and supplies and so this team is being led by Mark Biano who probably could do all of this by himself because he's been here forever and knows everything but again I'm really trying to use all of our resources and literally take what Mark knows and put it into our software program so that we all have access to it. We bought a preventive maintenance software from a company called School Dude which also we have a work order system from them and I'll show you later capital forecast. They all work together in sync so everything we have is in the software program and it's our information. Next slide please. So I just want to show you a couple of things that we do in terms of the preventive maintenance. We're working now with all the school and town buildings. We're adding the library, the police, sorry community safety building will be coming on board. We're working with Chief Jefferson for all the fire stations so we look at every single piece of equipment. Probably over 50% are done by outside contractors like fire extinguisher check has to happen by a third party and I'll show you also some of the stuff that we do internally. Even down to window cleaning and pest control all of this happens on a consistent basis and the value for us is that it keeps up the value of all the assets in the town. Next slide please. We also have schools preventive maintenance. What's really important for the school side is that each school has to be tracked individually in terms of what funding we use, how much money we do for school. So although all the schools get the same kind of preventive maintenance, each school is tracked separately and again the software program helps us to do that very simply. Next slide please. And then this is some of the internal PM work. What's really important about this is some of this was getting done, some of the time, not all of the time. Right now we have the Fergal O'Brien who's our plumber coming to me and saying we really should be cleaning the art sinks, the traps. I looked at him, why? Because if I don't clean them by the middle of December the art teachers are screaming and then I have to do it on the vacations a week. So really like basic things that weren't happening consistently. So now our plumber is very busy in the summer getting everything ready for the school but we have it scheduled. He knows what he needs to do. And the maintenance staff is also giving me information on what we should do. We're not just telling them, we're really using their knowledge of being in the schools and the buildings all the time. So it's a feedback back and forth. Next slide please. So I'll run through this very quickly. I'm a little bit geeky about it. I love all the stuff. So you don't want to hear much, we can go through it faster. But what's really important is the way that we create the preventive maintenance action. Again, has all the information that we need and it's accessible to anyone who's doing the work. It isn't just one person, the HVAC guy who knows it. Anybody who needs to can go in and understand what we need to be done. So next slide please. We basically figure out what classification it belongs to and that way we can also sort what's plumbing, what's electrical. Is there enough for one plumber? Too much for one plumber. This will help us understand that. Next slide please. So this is one of the most important pieces, the job startup. For something like a fire extinguisher, which is a third party, it's very simple. We'll contact someone else. But when it's something that we do internally or something we have to watch that someone else does like a fire extinguisher and what kind of seal do we need to get when they leave? We write down again, all the information in here. So it's available to us, but also it's detailed. We don't forget anything. If you need to bring certain tools to look at a certain boiler at the Bishop School, which you do, we write it in here. So before they go out to the job, they know what they need for each piece of work. Next slide please. Oh wait, sorry. So this is, again, what we do is the person who's responsible for doing the PM gets the assignment. So if I lean, Masina has to call the contractor. It goes to her. It gives her information, who she should call, who from our team is gonna meet with that person. It's all listed here. If it goes straight to the plumber to do it, it goes directly to him through his iPad. He gets it in an email. Next slide please. And then this is frequency. Most things are annual. Many things are bi-annual. Depends on what time of year. So here we can write specifically when it needs to be done and how often it needs to be done, the frequency. Next slide. And then there's a summary for each PM. Again, you can go back and look at each individual preventive maintenance action. Next slide. So what we get is a master list of all the PM work. All that information is in there. What's really important is when the person finishes the action, the cleaning of the boiler, all the replacing of the filters, they write all their notes in the PM. So we have that forever. What happened? What didn't work? How we should change it next time? What we did the year before? Again, all the information, particularly from our guys who are doing the work, is all listed here. Next slide please. And what comes to each person who's doing a preventive maintenance work order is something like this. It tells them what to do. It tells them where to go. They're independent, self-sufficient. They get it on their iPad. They go out and do it. If they're in one building, they can look at all the preventive maintenance they need to do in that building. Very efficient way of working. And I have to tell you that they really appreciate it because they're less wondering of what they have to do and when to much more set out for them. Next slide please. And then again on the bottom it lists what you should be doing, what you need to do for the job. Next slide. It also gives us the option to do a monthly PM overview. And we can sort it by who's doing the work, when the work is being done. Again, to help us understand what's the workload of the staff. The summer is extremely busy for a lot of the maintenance guys, but what are they doing and when. So the software really assists us in terms of understanding how heavy is the workload, who's doing what and when. Next slide please. We can also put it into Excel and so we can sort it by cost. We're starting to put cost into the preventive maintenance measures. We can sort it by who's doing it. Just very flexible software program. Next slide. One of the things that I love, and this is the geeky side, but all the information that I just told you about that we put in the work orders, there's actually a template from School Dude. And so if I have to change 50 unit events in every school, each one gets the same thing. I can put it in one time, I can copy and paste, and then it gets uploaded. If you go to the next slide please. Back into the work order system. So we don't have to write it a million times. It's much more simple to do it on a spreadsheet. If you go to the next slide, just really briefly, we're also looking at capital forecast, trying to look further out on all of our buildings. It's a similar concept in terms of inputting the data and showing up for us what we need. So if you go to the next slide, we started with the Thompson, because we have all the drawings. It's much more simple. It's all online. So this is a list of what's called building components, which is 20 different building components that came with the software. So we didn't have to create it. There's a whole algorithm I could talk to you about it offline if you'd like to know how it works. But we put in what the piece of equipment was and what it costs when we bought it. And then there's a whole projection of inflation and 20 years later and where we are in Boston area and how much it could cost us. So if you go to the next slide, there's a very basic representation of what the Thompson's gonna cost to keep maintaining it from a 20 year plan, not a preventive maintenance plan, but 20 years in there. And this is just representative. It's not detailed yet. Next slide. And then we're actually, again, something I think is really exciting for us is GNR is the contractor on the Straton renovation project. And so they are putting in the data in a template for every piece of equipment they're putting in the Straton school. And then overnight when we import the data, if you can go to the next slide please, it comes out as capital forecast already in the software. So we don't have to go look at every single boiler and write it down, every single hot water heater. The software program updates it for us. So the Straton, the Gibbs, the new high school, the work that we had to do was very, very minimal. The contractor puts in the work into the template and it comes back to us in the equipment, in the capital forecast. Next slide, I think is the last one. I just wanted to briefly say, I know there was a question about the cleanliness and the maintenance of bathrooms in schools. And I just wanna speak briefly to that. I'm happy to talk more about it here or at another time. So particularly at the high school, we have had a lot of challenges with the bathrooms there. Right now we are three people short in our custodial staff, but as of today, we probably have two of the three ready to come on board. And I'd say within less than a month, we'll be fully staffed. Once we're fully staffed, we will be able to check every bathroom during the school day without a question. Right now we check them all at the end of the day and we clean them. But in terms of supplies, we will certainly be able to check them every day. We did actually a year ago, double the amount of supplies that are in each bathroom. So toilet paper and the hand towels and soap dispensers to try to keep up with the use. But what we can commit to now as we're waiting for our staff to kind of get fully online is that we will definitely check and restock the heavily used bathrooms which are right across from the cafeteria, at least one or two times a day to kind of keep up with, like I said, the heavy usage. So I'm sorry to speak so quickly, but there's a lot of information. So thank you very much. I do the exact same thing because I want to get it all out. Everyone's like, don't tell me the history of the hammer in the nail. Just give me the hammer. Mr. Curell, but I appreciate that. I'm with you. Sorry, Mr. Curell. Thank you very much. Thank you for this presentation. I think this is exactly the direction we needed to go with preventive maintenance. I mean, in my own professional life, we live and die by ticketing systems. It's the only way to really guarantee accountability, to know what your backlog is and to manage through that. I think that when we created the facilities department, I mean, this came about because as we all know, we're all facing very large building projects for one thing. This is one reason and one of the most common questions we get is why should I support a large building initiative if we're not going to properly maintain the facilities? It's a very common question. I'm sure everybody up here has gotten that question at one time or another. So I think being able to demonstrate that and use a system like this is very important. And I want to thank you for preemptively addressing the sanitation at the bathroom. I raised that issue. I have two daughters. It's very personal to me. This predates you. It's been an intractable problem. And I think in the past we've had a situation where the school department and the town has been able to go like this. So it's with a lot of hope that I approach this now that we have a facilities department. But I will say that I just asked to check my memory before I left the house tonight and my daughter said you don't want to describe it on TV. It's literally that bad. So I really appreciate that you're gonna take it up and maybe stay on top of that with maybe some regular checks not only for supplies but emptying some of the receptacles and maybe checking the hot water and such. So I appreciate that. Thank you. Mr. Grealy? Yeah, so really thorough, excellent work. Thank you. A couple of questions. So this summer, a couple of times the air conditioning failed at least in our offices. And we actually, the staff had to go home. They couldn't work in that kind of heat. So how is that repair handled? That's not underpreventative. It's happened. It broke, right? So how's that handled? So actually I have two ways of answering that. In terms of an emergency, which that is, before we had our in-house HVAC tech, we would probably send out our electrician to see if he could troubleshoot it. If not, we would call our third party contractor. That's the way we would handle it. And they usually have an hour or less response time. I would say particularly when it's heating season. But my real goal is that as we do preventive maintenance and we have our own HVAC person who's looking at every single building that those emergencies come up less often because when he's out there changing a filter, he's looking at the rest of the piece of the equipment. Where when we call a third party to come in and fix this one filter and this one belt, that's all they look at. They don't look at it a broader vision of is this piece of equipment really running correctly? And why did it stop? What else is going on? So my vision is that as we pick up preventive maintenance and we do it consistently and the information is available consistently so we could look back and say, the town hall last year also, the air conditioning wasn't working on the days when it was 90 degrees. So we need to know that and get ahead of that because next week we're gonna have 100 degrees and we need to make sure the town hall has been looked at. So I don't have an answer specifically of what I would do as much as I wanna make sure we take the information we're learning so the town hall has a problem when it's 95 degrees outside and use it to prevent 100 degree three days in a row for the AC here and not being able to keep up. So that's my long term answer. And very thorough in terms of what you've laid out, how much will all this preventative maintenance cost? So there were a few numbers there. I'm sorry, a few. You know, I don't wanna answer that with an exact dollar. I will say that I feel like we are going to save money by having this in-house HVAC person when we had a third party to call them to change a filter cost $125 because they had to drive here and it was a flat fee. I would say it's thousands of dollars just to do regular preventive maintenance. There's no question. Do I think it's more than $25,000 on a regular year? I'm not sure. I'm not sure. Okay, just curious. It's kind of in that range. I also will say before I sort of get caught saying a particular number, we don't know everything yet because we've never, I mean the boilers, the air conditioners, the chillers, those are our biggest pieces of equipment. We've never serviced them ourselves. So I only know what I've paid our third party contractor which is over $100,000. So my answer is I'll know more as we take it on. Okay, thank you. Mr. Byrne? Just a clarifying question. So for the school dude, is that also used on town properties as well or is this just being used on schools? We do school buildings and town buildings. They're all absolutely the same to us, right? So the capital forecast, the work order and the preventive maintenance is used across the board. Okay, thank you. Mr. Dunn. Thank you very much. I think this was a very interesting presentation and I think I really, I thinking back to the proposal to create this department and the progress that's been made over the years, I'm really excited about it and I think it's excellent. You might consider, I don't know, asking Altoski or Charlie Foskett if they wanted at the finance committee or capital planning committee because they're geeks too and they would also, I think that this is the type of thing where they, I mean, it's up to them, whether they want their committees or their committees whether they wanna see it but I think that they would be fascinated for the same reasons that you are because it is about the nuts and bolts about how you're using town money in its most effective way and managing the maintenance as opposed to the emergencies, all right. So thank you very much. Absolutely. Can I just add to that, assuming, but also the permanent town building committee. Yes, you're right. For projects that they're gonna be overseeing. I'm gonna send you an email. That's good, yeah. I'm on that committee so they know what I'm doing. Oh. And I can't remember if there was, when we created the facilities director position, if there was any sort of report back to town meeting, whether it be providing a link off the town website, something that's included in the written materials or whatever. You know, I don't think there was any explicit, but a written report, narrative report, couldn't be a bad thing. Yeah, I just would like it and I wanna thank Ms. Bennett Ruthie in the town manager. He'll say it in a very polite way. I've been a really, I was gonna say pesky little nat, but now we have an employee named that name, but so I can't do that. But I've really been, you know, bugging him when, you know, one of the luxuries of chair is you get to have, you know, your own tickler system in your head in terms of things that you'd like to see come forth as well as, and a lot of it was to A, have this position and really advertise its success and its usefulness as well as, you know, similar to a debt exclusions and even with the Minuteman. You know, I was up in Burlington and it was a couple of retirees who served in the armed forces. I'm in trying to run into Wendy's to get something and they're talking about the Minuteman vote and you never maintain any of these schools. And I said, well, here in Arlington, so that sort of thing. And this is something that we're all into and I had equated it to and my colleagues and the town manager have heard this far too many times, but I started out working one of my first jobs. It was NET and T and AT and T and I was just an administrative clerk loading clerk, whatever and back then it was Lotus one, two, three and D base three and I set out because I was trying to get more money, get a raise, get a bonus and I was just a good secretary, you know, nothing more and I wrote in those programs because I had linemen and women inside and outside, trunks, transformers, senders, poles and I would have every piece of equipment, every craft, when problems came in, you know, routine maintenance, whatever, it would have a number and each of those numbers would go to what person. They can do one through six, whatever, as well as time and I said, you know, back then it took me, you know, a couple of months working with those two different programs and I'm like, knowing what's out there now, why am I not seeing this? This is exactly what I was talking about because I'm like so into this, just a couple and so I really do appreciate this because it was driving me nuts because I'm like, oh, if I only had the technology we have now back when I started out in the 80s in the phone company, but I wouldn't have gotten a bonus because they end up adopting the program that I wrote and say La Vie, but I just wanted to ask you and we scrolled through some of the different screens and I saw the one through 15 categories of opening it and classifying it, et cetera. I was wondering, does it have any sort of automatic tickler file in the sense that I see some of the categories listed as employees and numbers, outstanding work, work completed or closed? So my thing is you can do anything with the school do program, but is it administratively driven that somebody goes in in a quest and says give me either all the open work, give me all the closed work for this particular piece of equipment or this person or is this some sort of automatic computerized tickler thing or is it a combination thereof that you have to do that? You can actually have either. So I can go in and ask for all the PM on the Bishop school that's not completed or I can have a report that comes out every week or every month on the Bishop school. So it can happen however you wanna do it. You can get reports sent automatically that have specific criteria in them and what's really great about school do is the criteria are the same in all the different programs. So we're using the same language all the time when we look at all the work orders and the preventive maintenance. So I can do that. I can Monday morning have a report of all the PMs that have been generated but not completed. I can have a list of all the PMs that are gonna be generated that week or I can have a specific school or specific equipment. All the boilers, what's their schedule? It's very, very facile and the school dude is great because any training is free. You call them and they'll do a webinar with you. So anything that we need from them, they've been really helpful in specializing now, I'm thinking of the word, tailoring it to what we're looking for. Okay. And what I would do myself, I'm not asking you to do that is I would work because there's from time to time and sometimes it might be me asking the town manager to see if I can get this information from you or it might be just I talked to him about something and he already knows from seeing reports from you. So I'm not asking you that particular request, I'm not making that. But sometimes in the future there might be a certain area and I always say to the town manager and anybody else if it's too exhaustive and too cumbersome and doesn't exist, I'm not asking for unless you think it's something. The other thing is using the Stratton school as an example as we're getting along with the facilities, new equipment and you said it was a G and R is also plugging into the school dude program and inputting information about equipment. I imagine you have the 15 or 19 categories but if you wanted to customize it or tailor it and add a few more, whether it's a, I was just thinking we would get a piece of equipment besides problems and things that needed to be done. We'd carry it out and have a tickler file for all the things we needed to do to make sure we maintain the warranty all the way through when they should be done. So if you need to add another, obviously you can do things like that. Right, they have like a general description box where you can put anything in there. So you can describe that piece of equipment however you want to or there's actually a place for warranty, how long is the warranty, who the warranty is with, contact information. You didn't see that, I just show everything. No, no, what I'm gonna do is probably, in one of my many future conversations with the town manager just say if I can just get maybe one little snapshot of, just cause I love that stuff. Cause I'm, you know. I'm union and I'm maintenance and so, and then the last thing I would ask, and I don't know if it's actually something that if you wanted to do it, if you can do it, does School Dude also have a program when I was thinking of my craftsmen and women, I could also pull up for a problem list. I could see Ruthie Bennett, this is her skill set, you can send her out for a trunk, a transformer, you can't put her on a mainframe or a pole. So she can do one, two, not three, four. Does it have any kind of capacity like that? And I don't know if that would be useful. Like the only way that we found it useful with the phone company is if I would do a report of maintenance, regular as well as problem enacted and then it would list all the different problem lists. You have to be a four, 11 or a 12. And then I had a tickler system so that if I wasn't paying attention and a lot of employees with the phone company, that I lost it awful, I lost like three or four men and women that really their main things were the heavy hitting troubles. And I remember they were four, seven, 11 and 12, you know. So I'm not asking that it should do that. I just wanted to put that before you. I think there's fewer options. We have electrician, plumber and carpenters. So in that sense, we don't have as many options as you had. It's like already assigned to the plumber. I'm a geek. I want more. I want more. No, but thank you very much. Did anybody else? Is there a motion? Mr. Greerly, seconded by Mr. Curell. A motion by Mr. Greerly, seconded by Mr. Curell. Any further discussion? If not, all those in favor say aye. Aye. Those opposed? And if I could, this was going to be part of my new business and possibly Mr. Chapterlings. And it's just because my mind is much right now. And we're talking facilities. The concession stand. Does that fall under the facilities director purview at all? It's so ambiguous for me right now. And I'm trying to work with whoever I'm working with the town manager, but it's just so vague. And I just kind of want to get that. So the latest is that one of the two personnel that are acting in school, CFO and the athletic director, met with Jim Feeney to put together a plan. So they have a plan to get things cleaned up. And I see the role of the facilities department as whatever they need to get done, the facilities department will schedule and get done. But school administration is taking the lead in getting it up and running. So we have that list from the Department of Public Health. I've talked to Dr. Bodie and we have actually done probably the top three, which were very critical. There's about five more that we're talking to the school and department about. And will that eventually go into the system and fall under you, the concession stand? The reason I say that is it's kind of a little personal oomph for me because having fund raise for lots of things out there, including that concession stand for like the first six or seven years, I oversaw it and had the maintenance and had everything set up and had a maintenance plan shocking and had a system if Paul Rosie called up and said, hey, I had to put a temporary PVC pipe because that thing's leaking. And it really was minimal amounts of maintenance to keep that concession stand going. And three years ago, the school administration asked if I could quote unquote, turn it over to them, which I said, fine, forest gump, one less thing. I said, as long as you, and I'm not trying to cast aspersions or anything like that, but I just know what it took for me. And maybe it was a big deal because I'm kind of used to organizing and maintenance and things like that. But I'm telling you, some years, if it was $2, $300 total in terms of maintenance, if you stayed on top of, I had the weekly things everybody had to do, food sink stuff everybody had to do. And it's really frustrating to me and I can't tell you how many parents have come up to me like saying, why don't you take that back? You never got closed down. But I think what I'm hearing that the end is in sight soon. That's my understanding. And if you've already got some of the requests, you know, the items done, it sounds like we are closing in. And if it continues to be a problem, perhaps there's a way we can get it into under the facilities, directors, purview, whether it's through Allington Rec, I know Mr. Feeney when he was acting town manager as well as conversations with Mr. Chaplin. Because to me, this is just such a, it's a small thing that when people come out, especially on a Friday night, the first night there were no bathrooms, but now those are always open, made sure they were. But it's this big fundraiser for, it's only five to $800 probably a night. But when you run in a two, three, four, $5,000 budget and you don't have that, it's a big hit. But thank you very much. On a motion by, was it Mr. Greerly, seconded by Mr. Carroll, all those in favor say aye. Aye for those opposed, unanimous vote. Thank you for coming in. Thank you, thank you. We now have agenda item 18, Allington Center parking management discussion. Yes, sure. So last year you might remember that we voted, so I guess I'll start before that. In the Nelson and Niagara study, which kind of spearheaded this whole project, they recommended having the first 15 minutes of parking free at all of the on-street meters. After discussions with the Parkland Implementation Governance Committee, we recommended to this board, which we voted on to remove that first 15 minutes of parking. That was mainly due to discussions with officer Ato and the committee due to the enforcement side of it. Since we took that vote, we found Lexington has put in these same meters and they've been allowing the first 15 minutes of free parking and it seems to going pretty smoothly on that front. And the center businesses would kind of like to see this. I think they see it as an easier transition. You know, I think that we do have the capacity to handle it. So I would ask that we reverse on our vote from last year to go back and allow the first 15 minutes of free parking at the meters. Second. Motion by Mr. Byrne. Did I miss anything? Mr. Chattelaine. No, I'll only add that Mr. Dunn may have the exact same experience because I parked behind him, but at a meeting in Lexington this morning for the Minuteman project, I parked at a meter in Lexington and I hit the 15 minutes free button and seemed to work out fine. I don't know if you had the same. I put my quarters in, Mr. Chattelaine. I put quarters in. We were there longer than 15 minutes. It's not the meeting. My goodness. Now they see our big time salaries. We're putting our quarters in, Mr. Chattelaine. Our three quarters in. But I was curious about that. Can I put in 15 minutes and rush back at 14 minutes and put in another 15 minutes and rush back at 14? So you theoretically could. And I think we're. Oh, you can keep doing that. I think where we ended up was, you know, if that is something you need to do, we're okay with that because that's pretty good. You want to run back and forth every 13 and a half minutes. More seriously, from Lexington, they've been, the software allows you to track how many times the 15 minute free button is tracked. And the average is for each meter, it's pressed 1.3 times a day. So it's actually not pressed all that regularly to get the first 15 minutes free. The only thing I would add up and as we see in Adams, memo, you know, if this say doesn't work out, we can always go back and reconsider. And I think that's something that's been really effective with the group that we have that, you know, we continue to progress, move forward and kind of adapt as we go. Yes. Mr. Dodd. So I was happy to support this project. For me, the compelling reason to support the parking meter project is because I am completely convinced that it is going to make more parking available because people are going to make different choices about where they park. So, and there's going to be higher turnover in that parking. And it's going to be like, you're going to be able to go downtown and you're going to be able to park when you want where you want because you're going to be able to go in. And that's what I'm really, and I really, this appears to support that. And so I'm happy to say it. It was important for me to make this point because as those metal poles have gone in on Mass Ave, I have detected a distinct uptick in the number of comments that I've gotten. You know, no one noticed when we took the vote, but they're noticing the metal poles going in. And, you know, sometimes like, you know, why does a town need this money? It's, you know, it's going to kill the businesses. And the answer is we're not doing it for the money. We're doing it for the businesses and it's going to be a better situation for them. And I think if with the more we can make that message come out, the better off we're going to be. Here, here. I'm happy to support the motion as well because we do have a lot of takeout business here in town. We also have a lot of establishments with it. You know, whether it's a dance studio or a martial arts or whatever the words drop off pickup businesses. And I'm afraid that if we don't do this, you're going to see a lot of double parking such to try to avoid the hassle of getting the ticket. Okay, any further discussion on a motion by Mr. Burns, seconded by Mr. Greeley? If not, all those in favor say aye. Aye. All those opposed, unanimous vote. We now have before us agenda item 19. Oh, I'm setting the gas up. Proposed vote, Oak Tree 40B, board position. We've had conversations as we all have with town council and the town manager regarding the Oak Tree 40B proposal. As we discussed earlier with the ZBA members, that's one important issue that's currently before them and will be for quite a while. In their advertisement at the beginning of the process, the zoning board of appeals, they indicated they would start the first of many, and correct me if I say anything wrong, first of many public hearings to gather input and testimony from concerned citizens, from groups, land trust and the like, as well as any town boards, commissions, et cetera. And one of my concerns and I had a conversation with Doug and Adam was the first night that they had the hearing. I was afraid that was the first and only night, but I believe it was the last meeting and perhaps Mr. Chapter Lane wasn't here. But my memory is, Attorney Chaim outlined that this was just the first, am I saying it correctly? Yes, Madam Chair. Okay, the first of many. So in that vein, I had initially thought with my exuberance and energy that I used to have that I would try to work at crack at something that restates the board's position, brings what the board has said before, this current board, sort of flush out if there is anything that needs to be edited, amended, revised, because this has been a longstanding issue. Many boards of selectmen have taken very firm in as far as the length of time I've been on the board, unanimous positions regarding the site where Thorndike Place is being proposed in East Arlington, also known as the MuGar site. So I can't take any credit for this. I did ask and the town manager and town council said they'd be willing to look at everything, kind of come forth with a boilerplate position to present to the board just as a starting point. And then we've all received this and kind of perused through it. And I'm not saying this should, every single one of these words is what I feel or town council or town manager should be exactly what we're saying. It's just sort of a springboard. So with that, recognizing that, it's a very important issue. What I would hope the next step would be is that if we come to an agreement and we can tailor this and customize it to something that this board can unanimously agree to, that that will be our submission to the ZBA in accordance for their request for a public hearing and input from other bodies. And I think that might be one fourth or one fifth of the pie to the end of what Mr. Dunn and Mr. Curell, Mr. Grilly, Mr. Burner, myself were discussing with the ZBA members earlier in terms of establishing an appropriate record, having it come in appropriately, received appropriately and utilized in the appropriate fashion. And that sort of was the other part of the pie, having town manager and possibly in concert with town council following up after tomorrow night's meeting with the ZBA members to that very point. So to that, this cannot be the perfect document. If it is, then I didn't write it all, but I didn't, Mr. Curell. Thank you. No, I'm actually pretty happy with the letter. The only thing that I would add, I was at the ZBA hearing at which they asserted the town's safe harbor status. And I'm wondering if it wouldn't be appropriate to acknowledge that and to thank the board for asserting the safe harbor status. That's a good point. Is that something, do you feel someone can encapsulate Mr. Curell's remarks or want to? Yes, Madam Chair, just if I can briefly, I think that first we definitely can do that. This letter was drafted with a great deal of consultation or with our special counsel, John Whitton, in terms of what was the scope of what the board could and should say. And I want to note that the individual members of the board expressed a lot of valuable ideas and this isn't the only way in which the board can articulate some of its very strongly held positions on this. And as Chair Mahon said, it's really a beginning point and not an end point. The proponents or the applicants just requested a postponement of the hearing until mid-November, at which point I think that there will probably be an indefinite postponement because of the one and a half percent status. So I just wanted to note that this board has time to address all of the things that Ms. Mahon mentioned. It'll be quite some time before there actually is the next hearing because of the way in which the battle over the one and a half percent calculation is expected to go. So I can definitely do that. Mr. Carroll. Okay. Mr. Dunn? So I gave a preview and so I won't excessively repeat myself from before. Doug, when we were talking to the ZBA members, I made a comment along the line of the email that I sent you this afternoon is that I would like us to, so there's a part of this, there's a bit of this letter that gets there where it talks about, to assist the board with, to assist the board evaluate the technical aspects, including an analysis, we urge the board to avail itself of its broad rights and authority. So I agree with that. So that's a paragraph saying, you've got the right to talk to experts and request experts and you should make sure you do that. Totally agree we should be saying that. I want to keep going. Maybe it's like another paragraph. I want to say the decision that you're making is going to have, it's going to be the basis for all of the future discussions about Oak Tree. And I don't think, I'm not saying anything that's shocking to anyone where we're expecting this to end up in court. And the basis of those court proceedings is going to be the ZBA output. And so we need that ZBA output to be very well written and it needs to be written according to the law and it needs to be written with that few, they should be making the right decision but they should be expressing the right decision in the way that's going to be sustainable in the court. And I want us to say that to them, which is different from telling them what the outcome should be. But I am trying to tell them how they should do it if you know what I mean. I understand, yes. Mr. Greeley. So I would just like, has the zoning board requested this opinion from us? They've requested opinions, feedback or analysis from all applicable boards and committees, including the Board of Selectment. They said Board of Selectment. They were included in the distribution. My only concern is this being read as we're telling them what to do. And I don't feel we have the right to do that. I feel we have the right to express our opinion but I just want to be sure it's not read as this Board of Selectment is telling you to deny this application. I think that's a pretty clear message in this letter. So, but I'll sign it if the board agrees. I'm just saying I would like it tempered in such a way that we're somehow reporting on, you know, go ahead. I'm going to call right on, Mr. Dunn and I'm not going to try to say too much but just I would try to buffer that point with we have in-house town council as well as attorney Whitton that are sort of helping the town drive the bus. And I think I don't want to say it's negligent. I think every town board commission committee that is a part of that strategy that path down the road needs to aid you what they can do and no more, which is what you're saying, Mr. Grealy, but also be really be consistent and stay in concert with the, these are my words are only, and I'm very tired, sort of the strategy that the town possibly has developed so that we're all kind of running on the same cylinder. So I would just say maybe some of relief you could get would be from the fact that attorney Whitton and attorney Heim did place along with Mr. Chaplin, a lodge role in this. I really just asked for it and said some things I'd like to see in there about the request for, they're requesting basically a waiver of every single permit that they need to get, whether it's traffic study, this, that and the other thing. And before I even asked them to include that, is that appropriate? My issue is if this project is ever built and I don't think it should be at all in any way, man of shape or form, I'm not saying what their zone for what they could do which is like six or eight townhouses, whatever. But I feel that since the project that they've submitted has kicked in anywhere from four to six different possible studies, traffic, environmental, ecology, et cetera. And they're requesting all of them to be waived. My position is you've submitted a project that has clicked off four to six. I haven't looked it in depth. Extra things you need to do and you need to do them all. This is a huge project you're submitting. And first I found out is that something we could even comment on would be appropriate, would be in line or perhaps against a legal strategy and was told no, that's exactly, we can just say it's our opinion. They have the final word, the final say. But Mr. Dunn. Mr. Greeley, I get what you're saying and I agree with everything in general. One way to handle that maybe then the first paragraph in particular we can add something along the lines of saying we very much respect the authority of the ZBA. We do not presume to tell you what to do. We do have thoughts, we have opinions and we're going to express them. The one part, the word deny, the one part word deny here in the very top of the second page which I think is one of the things that Diane was just referring to. I actually do feel strongly about that one is that what we should not be giving a full waiver on the wetlands. It is like that piece of property is a wetland and we have to defend that. And I don't mind expressing that to the ZBA. I don't either, I don't mind most of this. I really don't. If we will add your copy. I mean, in a way it's stated here. Mindful that we are not a plan, sorry. Mindful that we are not a planning board or the planning director. Well, why don't we say we are not a zoning board of appeals, but in order to assist you or something, as long as that caveat is put in there, I'm not disagreeing we're against this and we want, you know, it is wetlands and we want to protect it and, you know, but I don't want another board to feel we're telling them this is what you are to do. So attorney, hon, did you, do you want to sort of power it back what you think Mr. Greeley says? Do you want to add to that second and the last paragraph? Do you want to move that second and the last paragraph or do you want an additional paragraph? I think Mr. Dunn's recommendation was the better one. The first paragraph. Either. I'm new. Okay, but you do want the verbiage to say, similar to where it says mindful, we're not a planning department or planning board. You also want, we're also not the zoning board of appeals. Yes. So something. Something of that nature. Madam chair, I think what I would like to be able to do because the board will have not just a little time, a lot of time given the current posture of things is I'd like to provide a revised version of this taking into account all the comments heard here and any other things that you individually want to express to me and giving a final draft on the 31st for your approval. But for that meeting, but within the next, I don't know, three or by the end of this week have a final draft for your review that tries to incorporate all these comments and make sure that everybody is comfortable with the ways in which we're making sure it's very clear that this is the board, this is a body of elected officials. You have very strong feelings about this project and that you're not saying that you're acting as the zoning board of appeals or directing them just because you appoint them. You are saying these are serious, huge concerns. This is how you feel about it. You expect that they will vet all these things in the extreme. Mr. Grayling. No, as Doug has been talking, I think the way to handle this is that the first paragraph reads something like, there's zoning board of appeals. At your meeting on such and such, you requested input from the board of selectmen. Isn't that what you said, Adam? Yes. That takes care of it, doesn't it? Okay. Good job, well done. Thank you. Can I ask you? Touch me a while. Three or four speeches, all right. But by the four, boom. Sorry. Are you comfortable now? I am absolutely comfortable. Because I don't want you to be uncomfortable. No, no, no, right, I guess. I totally zoned out. I know you said that the Oak Tree Development has asked for a postponement to November, possibly beyond that. Our next meeting in November, is it the 14th? It's not the 7th? No, no, a meeting in November. What I'm thinking is I'd like to give Doug and everyone else enough time as well as have a full board. I don't think we're gonna have a full board on October 31st, and I think on something like this. Do you see any detriment to waiting until November 14th? So what is overwhelmingly likely to happen, Madam Chair, is they have asked for the postponement so that they can appeal our safe harbor status to DHCD. It'll then go to DHCD, we'll file response to their appeal. There will be some vetting process there that'll take a long period of time, and there will probably be another appeal either by us or by the applicants of DHCD's view and it'll go to the Housing Appeals Committee and the Housing Appeals Committee will have a process. And so we're looking at many months before the ZBA convenes its next hearing and needs to have its next round of correspondence that they're actually going to start requiring more information from the applicants. So the November 14th date is okay? Yes. Does that make sense to everybody? Completely good. Okay, so I do know, we're gonna, this is still a work in progress. I can see a couple of people here. Were you here just to observe the discussion? Did you have any brief remarks that you, and I mean, yes, sure. If you can just say your name and address for the record, you just hung in there for so long. My name is John Yerowich. I'm almost a 50 year resident of Arlington. We live for 33 years in the area called Ladyville. It's very flat, 150 feet or so from the Muga property. You know all the issues we have with it. We have just uncovered that the number of units may not be 219, but instead 231. If you know that, then I repeat it, but if you didn't, it's good information for you. Number two, John Duxes has come up with a letter. We spoke about this at the ZBA meeting, showing there are 131 additional affordable housing units on land area to be considered in the 1.5 minimum for safe harbor. How that can legally be inserted into this argument is we may be locked out. I don't know, that's the legal stuff I don't understand. That all being said, as a member of the coalition to save the Muga wetlands, the Ladyville Neighborhood Association and the East Arlington Neighborhood, Good Neighbor Committee, I for one want to say thank you. We work as allies to save the town's goals in their master plan, the zoning board of appeals and their 34 bulleted issues, minimums and maximums for any developer to comply with. And for our own neighborhood, the depths of problems we have now only to be exacerbated by future development down there. My hearty and sincere thank you for your help. Thank you, Mr. Eravitz. I appreciate it. Thank you for staying here so long to say that. Did you want to say anything? I just up to the microphone. I just see the two of them here. She's on our team. Pamela Miller, Birch Street, I but the Muga Woods. I don't usually speak at these things, but we had a meeting last night of the East Arlington Group and the coalition and we just decided that some of us wanted to come and just thank the town for the support. And we've been stressing that in terms of what's happening with this, that we have to continue to support the town. And because this is an Arlington issue, it's not just an Easter Arlington issue and it impacts surrounding neighborhoods as well. So we want to make sure that we just want to say thank you but also let you know that we want to support the town and that's why we're really going to try to be active in terms of knowing when the meetings are and having a presence and just letting everybody know that the group is, it's not just an East Arlington issue, it's a town issue as well. So just want to make sure that everybody here knows that we appreciate everything that you've been doing. So thank you. Thank you also for staying with me. Okay, and was it a motion by Mr. Greeley that I heard to postpone this to November 14th, 2016? Yes it was. And was it seconded by? Second. Mr. Dunn, and anything else that may come to any one of us in the middle of the night, we'll contact either Tony Heimer, Mr. Chapter Lane in terms of. Yeah, in the middle of the night. In the middle of the night. I hope so. With that on a motion by Mr. Greeley, seconded by Mr. Dunn, any further discussion? If not, all those in favor say aye. Aye. All those opposed, unanimous vote. God bless you. Thank you. Under correspondence received, we have two. One, Martha Ingalls regarding the Robbins Library and Pocky Meaders. And one via email from Simon Chase, public transportation and cycling infrastructure as a motion to receive by. I'll vote to receive, but I'm not allowed to. Mr. Curell, seconded by? Mr. Greeley. Mr. Greeley, okay. Any discussion on the one, Mr. Curell? Yeah, I did want to discuss the request around the parking at the Robbins Library. I think that the correspondent raised some interesting points about the way that that particular area is used. And I'm wondering, and I'm kind of directing my remarks, I guess, to Mr. Byrne and Mr. Chapelle. And if the parking implementation group had considered possibly looking at that differently or running a pilot there on pay by space instead of display or if they'd be willing to do so. So, and Adam, correct me if I'm misspeak, but we did talk about this and I think it came down to cost. Just how that Watts set up, I think that it was a more fiscally prudent decision to have one of the bigger kiosk as opposed to meters in each spot. So that is factual, may I, Madam Chair? Yeah, we did agree to install a centralized kiosk, but I do think it would be worth referring the matter to the committee for next week's meeting. Given we had decided to make a recommendation to the board to do pay and display in the Russell Common lot and the Railroad lot based on the cost and upkeep of either painting space numbers on the ground or having to put signs in the grass near the spots based on winter conditions, either blocking or even just fading the paint. However, in a smaller lot, like the library lot, it could be more feasible and give us a chance to see how it worked for a season or two. So I think it is worth us taking a look at and the beauty of it is we buy one type of meter, but the software is flexible enough that we could do pay by license plate, pay by space or pay and display. So it's not a which meter we purchase issue, it's how we program it. So we're fortunate to have that flexibility. Yeah. Okay. So part of Mr. Curell's motion, seconded by Mr. Greeley, is to refer the parking meter correspondence to the parking management committee. Can I see it? Parking implementation and governance committee. I'm sorry, implement, is that okay? Pigsy. Pigsy. What would that acronym be? I know. I grew up on retirement. Mr. Dunn. On the second item, the related to the bicycle. So there's a bicycle fatality 10 days ago now. And that one has resonated through the biking community, I think more than most of them have recently. And I actually couldn't even put my finger on why this particular one has been more painful than so many of the other ones. And I don't have, and I just, and I didn't want that correspondence kind of sale by, I wanted to comment on it. And I wanted to say that I do think that we're doing a lot of the right things with the work that we're doing for bike lanes, for enforcement, for education of the, like education of our police, about how to like do enforcement, both for bicyclists and for motorists as they relate to bicyclists. The complete streets work that we do in the programming that we've adopted. So I think that, I mean, is it enough? I don't, you know, that's one of those things, you know, it's never enough, it's all, sometimes it's too much, but at the same time, I wanted to say, I wanted to acknowledge the message and say that I think we hear it and we work on it. Okay, with that, a motion by Mr. Carroll, seconded by Mr. Greeley, any further discussion? If not, all those in favor say aye. Aye. All those opposed, unanimous vote. New business, Mrs. Kruppalka. Okay. Jenny Hyne. One small adder, thank you for allowing me to be loaned out to the ARB tonight. They approved recommended votes of no action on both articles before them for this special timing. Mr. Chapterling. Before I go, Madam Chair, there's a resident here who's been waiting patiently. If I think I want to maybe speak on one of the items of correspondence received. Sure. No, no problem. You've hung up with us for so long. Just name an address for the record, please. Okay, hi. Eileen Cahill, 48 Dix and Ave. Thank you very much. I was one that didn't know about the parking meters until I saw them being constructed. So the Selectman's Office sent me a copy of the report and I read through it. And a consideration that I don't think was factored in, but maybe it's just not written there is the primary users of Medford Street being two schools, Fidelity House, and the St. Angus Church. So my children attend St. Angus School. So it's going to be a big inconvenience for me to pay the meter when I have to go pick up my children. And it does take more than 15 minutes typically because I have a lot of children there and just the logistics of getting the parking spot going over there. So I was wondering if the committee could look at, the other thing with that is going to Mass. Mass is at least an hour. I know the town lot will be, I know Sundays will be free, but there's Saturday evenings and there's also, you know, Holy Days and then there's Eucharistic Adoration on the first Friday of the month. So there's things that the church does that you're looking for spots and there's, I know that report mentioned people like they're willingness to walk further, they pay less, but then there's some elderly that are not able to, they're not necessarily handicapped, but they're not, you know, so it just seemed to me like the report just didn't understand the dynamic of the street, so, which could very well be, you know, engineers not familiar with the town. And I was just wondering if that was taken into consideration with metering Medford Street. What we could do is maybe also refer that unless someone actually has an answer to that, but refer that to Mr. Barn. If the board's willing to entertain it, I could give a partial answer and then we could certainly recommend, you know, refer it to the parking committee as well. I think the partial answer I would give it is, we certainly did take it into consideration and that's why Sunday is not metered on either the street or in the lots. That was really in the forefront making sure that Sundays weren't metered. I think the big challenge we have is there's certain times of day where the institutional users, like the high school St. Agnes and the church are the big users, but there's other times of day where the region theater and all the restaurants and the book rack are the big users on the street looking for turnovers. I think we do have that sort of internal challenge of having there being certain times of day where there's again the institutional users other times of day where there's the businesses desperate for turnover. So, you know, I won't claim to the board that we have that perfect balance, but I think that's the challenge we see. So, okay. So how does the installing the parking meters help it? I think it helps to create turnovers for the businesses on Medford Street, of which there's a pretty significant high density of... But I'll, oh, just someone else, sorry. Do you want this discussion or do you not want it? I think that maybe we should have the parking implementation government starting first. I tried from the get-go, yeah. Cause it's mindful of, so that's why I'm saying committee is meeting and just like with everything, everything's evolving and trying to find a way, so. Yeah, no, I don't, I just wanted to ask. Yeah, yeah. So, information definitely received, we will stop working on that, and then any possible solution or solutions, it'll be posted on a future agenda. Just to do everything in comport, cause I don't want anybody to say, hey, you didn't really say you're gonna talk about that. Absolutely. You know what I'm saying? So, but I also, I do respect the fact we're grateful that you came down and hung around for so long. So, I appreciate the town manager highlighting that you're here. Thank you very much. So, the process has started, the information's in, it's now gonna trickle its way down. So, it'll probably eventually come back to this board and be discussed again in public. Thank you. Very great, thanks. Is that okay? Thank you. That's fine, yeah. That was my turn for new business. Two quick pieces. Nat Strasburg, who you met earlier tonight. Just within this next 10 days or so, we'll be attending with other members of the planning department of meeting on Hubway and potential opportunities for Arlington and Hubway, which we do still have some very significant cost concerns about, but we'll also be meeting in cooperation with Lexington and Bedford, attending a meeting to talk about something similar to Hubway called Zagster, which is less investment, newer technology than Hubway. Lexington and Bedford are very interested in it, and we would potentially have an interest in Zagster. So, that'll be a topic that we'll probably be talking about more in terms of bike sharing along the Minuteman Bikeway. So, I just wanted to give the board a quick update on that. And then, good news, we have officially hired a new economic development coordinator. Her name is Allison Carter. She is most recently been the Brighton Main Streets Coalition Coordinator. And so, she comes with actually a great deal of real sort of boots on the ground working with businesses' experience, and we're really excited to have her come on. She starts November 14th, so maybe on her first day we can have her come before the board of selection. I'd love to, but if you don't want to subject her to that, I'll leave it to you to let me know what November meeting she comes in. We'll see how long the agenda is that night. We'll see how long we're doing this. Exactly, exactly. And that's all I have. Thank you. Mr. Greeley. Yeah, just, Joe Adam and I attended and want to congratulate the Chamber of Commerce on their 100th anniversary. And all of you allowed me to put a proclamation together for them, and in doing so in researching, eight individuals in 1916 started what then was called the Board of Trade. One of them was a gentleman by the name of Charles Higgins, who then went on to become a selectman from 1921 to 1924. So as I said that night, our cooperation between businesses in the town has been going for at least 100 years. Thank you. No new business here. Mr. Carroll. Three quick things. Firstly, I just want to acknowledge, I know that they weren't Arlington residents, but I want to acknowledge the citizens who made the heroic rescue and spy pond. I personally witnessed an analogous incident this summer that didn't have as happy an ending. I can tell you it unfolds very quickly, and if you see the video, you'll see that. So I think we want to commend them, and obviously our first responders who helped to clear the vehicle and tend to the victim, but it was really extraordinary act of bravery. Secondly, on a lighter note, we heard tonight about the initiative in East Arlington. The Otterson Middle School actually is doing something very similar called Inside Out right now, which in part was a response by the art teachers at the school to some of the acts of racial hatred we've seen, we saw in the town with the spray painting of swastikas and some other incidents tearing down Black Lives Matter and whatnot. They've taken pictures of a lot of the kids within the middle school, and they were actually gonna use similar technology to what we saw here plastered out all over the Otterson Middle School. I think that's being unveiled on the 29th of October. It's called Inside Out, and that's the, our teachers up there are leading it. And lastly, I want to remind everybody that believe it or not, early voting for the election begins on October 24th, it begins a week from today, during business hours at the town hall, the following Saturday from nine to five, I believe. And then I think several days the following, until November 4th. So if you really want to put this horrible national nightmare to bed, you can get down here and vote early and know that you've done your civic duty. Thank you very much. Mr. Dunn. We've made it this far, and no one's mentioned we have a special town meeting on Wednesday. I'm waiting for you, that's one of them, as well as two other things. I'm gonna see you get the last cleanup to do it. All right, so we have a special town meeting on Wednesday, and one of the delightful things about the special town meeting is you don't have to watch the debate, because you'll be watching, or voting at the special town meeting, where we can do things like talk about building schools. Yeah, we can talk about building schools. We can talk about rocks. We can talk about marijuana. And a whole variety of topics that we will get to enjoy on Wednesday, eight o'clock, here in town meeting, excuse me, here in Town Hall. Second item I wanted to mention is that this morning, Adam and I were at Lexington, in Lexington, where we met 11 of the Minuteman School District Towns and including Belmont. And so we had some people there who are both Belmont leaders, and also some people who are hoping to keep Belmont within Minuteman. Their special town meeting is also Wednesday night. So if you have anyone who is a town meeting member in Belmont, remember to get them there and to say, we would love for them to stay in Minuteman. So that was that conversation. So their vote is gonna be Wednesday. If they vote to stay, it's a done deal. If they vote to leave, this board will have the option to call a special town meeting to try to stop them from leaving. That would take, we'd need nine towns who approve that out of the 16 in order to stop them, which is long odds and I'm not sure we'd actually want to. But regardless, should we get to that point, I will ask the chair to put it on the agenda so that we can choose not to do it. But we should at least talk about it before we get there. So that was it. So put it on as an agenda item. Whether we decide to do it or not to do it. Right, but we'll wait till Wednesday's result before we. So I'm not gonna get into it because I have a question in it, but I don't want to get into a discussion on it. So I'll work with the vice chair on that. Okay, you did a Minuteman, you did town meeting. I'm really running on fumes. Does Mr. Cairo or Mr. Chaplain? I don't think we've, have we met since the school enrollment task force meeting? We have not. Could somebody, I have things in my head, but I'm not gonna articulate appropriately. So to just give the rest of the board a quick update. Yeah, absolutely. So the school enrollment task force didn't meet I think two weeks ago now, which led to recommendations being made to the finance committee, which will be brought before the town meeting on Wednesday night. First and foremost, the school enrollment task force voted favorably to recommend building the sixth classroom addition at the Thompson School, asking for an appropriation of $4 million, which was the limit set by the debt exclusion. Basically, Charlie Foskets summed it up very well. We had set a threshold in the spring, an enrollment threshold. We exceeded that enrollment threshold, and that verified the need to go forward and build the expansion. Secondly, there was an article, there is an article at town meeting in regards to potentially putting modular classrooms at the oddison for one year until the Gibbs opened up. After a great deal of discussion and analysis, the superintendent recommended to the task force not pursuing those modules for that one year, and instead reconfiguring the way they use some classrooms in the oddison for that one year before the Gibbs is available. Going further, we're now gonna start focusing on the issue at the Hardy School. There is an impending issue in terms of enrollment at the Hardy. So we are meeting again in November to begin in more detail discussing that, to hopefully fast track what we wanna do in regards to the Hardy. And I think it was a colleague, Cindy Starks, sort of equated a quasi situation in terms of the school that she works in in Lexington because people were saying about, you know, you said six to eight modular classrooms and how are you gonna do this? And do you wanna relay the story that she said? I think she basically said, you know, she's in Lexington, she's in the classroom. I think of the high school, sometimes you had seven or eight periods. And if you were a teacher in a certain classroom, you knew sometimes you had period four, six, and seven that the classroom wasn't being used and you kinda had it to yourself and you could get caught up in administrative or some other things. Am I encapsulating it again? Yeah, and I think really the crux of the argument here is that unless you're going to fund the addition of more clusters at the middle school, it doesn't make sense because you're not adding the common space and you're just adding more classrooms. So a lot of those common area constraints aren't really addressed and we're best off focusing our energy on the Odyssey project and the sixth grade only, which is gonna require attention for the administrators there as well. Okay, thank you. I just, it was all floating in my head. With that, I'll take a, unless I hear something different and motion to adjourn by Mr. Byrne, seconded by Mr. Grayley. All those in favor say aye. All those opposed, you're in this vote. We are adjourned. See you October 31st. See you Wednesday night with Dan.