 Okay. Welcome everyone to the December 9th Capitalist City Council meeting. Before we get started, Chloe, would you like to say a few words? Thank you Mayor Brooks. Welcome to the Capitalist City Council meeting in accordance with California Senate Bill 361. This meeting is not physically open to the public. Council and staff are meeting via Zoom and there are several ways for the public to watch and participate. Information on how to join the meeting using the Zoom application or your landline or mobile phone along with how to submit public comment during the meeting tonight is available on our website cityofcapitola.org and on the published meeting agenda. The public can also live stream the meeting either on our city website or on YouTube. As always, this meeting is cablecast live on Charter Communications Cable TV channel 8 and it's being recorded to be rebroadcast on the following Wednesday at 8 a.m. and on Saturday following the first rebroadcast at 1 p.m. on Charter Channel 71 and Comcast Channel 25. This evening our technician is Walter. Thank you Walter and thank you Mayor Brooks. Thank you Chloe. Thank you Walter. If you can all please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all. Thank you very much. We're now going to move on to item two. This is a report out on closed sessions. Good evening Mayor and Council members. We had a closed session on the item on the agenda and no action was taken. Thank you Samantha. For item three additional materials staff do we have any additional materials this evening? Yes Mayor Brooks. There was one additional material submitted by staff regarding item 8b that is the bid report and the memo for the road repair project. Thank you. Thank you. And item four on tonight's agenda additions and deletions to agenda. Staff has no changes. Thank you very much. So moving right along to item five, oral communications. This is the time for members of the public to address Council on any consent items or items not on tonight's agenda. If you've called in you can go ahead and click down below and raise your hand or dial star nine or six to unmute yourself. Larry do we have anyone with their hands raised? Yes Mayor Brooks we do have one. We have Tom Brady. Hi how are you doing this evening? Great thank you. Can you guys hear me? Okay we can hear you. Great. I was invited by vet. I'm with a company called RPM Training and we just wanted to give the good news that our organization we're we do an annual fundraiser and one of our designations is going to go to the capital of junior arts scholarship fund. We're going to be donating $10,000 or the upcoming program for 2022 and we do this through a fundraiser we do every January called the 10k challenge where we challenge people to do 10,000 double unders which is a jump rope term doing two rotations of the rope underneath your feet every jump. Last year we raised $130,000 and we had 28 million jumps so it's something that we're doing. We have three designated organizations charitable organizations we have done this for eight years with their eighth annual and we usually we always designate at-risk youth mentoring programs that are directed towards fitness so we just opened our offices in Santa Cruz over on 17th and Brommer and wanted to do something that was connected with Santa Cruz and and Live Oak and Capitola so and my kids both were part of the guards so we wanted to do something for the local group as well and so we have two national organizations and then the capital of junior cars program is our kind of local designation so we are looking for ways to get the word out so if you can get to Yvette and Yvette can get to me ideas but we do want to get the community excited about it and involved in it it's the way people donate is actually the registration is just $20 to register and that is the donation all proceeds go to the the charitable funding so so it's all it's all donations that go directly to that so people just register and they jump they're also teams so if the capital police department or the local fire want to do it as a team and do that that way they can also do as a team you can sign up as a team if our our capital city council wants to do it as a team they could do that as well so you don't have to do all 10 000 yourself you can also do singles you don't have to do double so there's there's that as well but the company started with the jump rope we're we're found in sort of CrossFit we're all surfers and snowboarders and we use functional training as a gateway to do the fun things we do in life and that's how the company was founded and we started building kind of the jump rope was the first equipment that we built and that's when we started doing this this fundraiser right away so it's a big initiative for the company any questions so thank you so much mr brady unfortunately at this time we can't we can't entertain any questions but I know that you said folks can reach out to me i'm going to also punt it a little bit to um junior guards uh the junior guards rep torey del faro um who is who's representing this organization so thank you again mr brady for your time and we look forward to see what um what's going to come next great thank you so much for your time thank you okay council we're now going to move on to item six this is staff and uh city council comments let's begin with staff you have one this evening from director hurley saying mayor and council i wanted to give you an update on our cdbg cb2 economic development grants um as you'll recall we were prepared to issue approximately 30 to 35 grants up to 7500 dollars to our local businesses for covid relief um tied to their rent we had a lot of interests in our in our program but due to the federal requirements tied to low income qualifications we it's been very difficult qualifying businesses so at this point we've done our initial review of all the businesses and we believe we have about 15 or 16 businesses that will qualify for this grant i met with mayor brooks and council member peterson this morning to discuss the current situation that we're in and it takes a lot of time going through the review of these applications it's been a lot of work with our partner spdc and um i was suggesting that we double the amount of the grant and the businesses that do qualify have a great need so i was suggesting that we double the funding from 7500 to 15 thousand dollars and that was accepted by mayor brooks and council member peterson as a good solution and so i just wanted to let you know that we'll be proceeding um with with those grants um throughout the till the end of the year and into january and hopefully getting that money out as soon as possible that's my update this evening thank you thank you katie any other comments from staff okay see then uh this is opportunity for city council comments any comments from our council council member peterson thank you i just wanted to take a moment to again update the council on the public on the process that's happening at ambag in regard to determining the methodology for arena allocation we are going into the the next arena cycle and it continues to be quite a saga to determine which cities will have how many different housing units that they need to be zoning for and prepared and allowing to be developed um and so last night the issue was continued to the january meeting um partially uh in part because thanks uh with a huge shout out to katie our community development director and jamie our city manager um for drafting a letter to ambag um just kind of letting them know of our concerns with some of the methodologies that they were using to determine the allocation um thank you so much for all the work that you you've both put into that um so we sent them that letter and i provided comments uh to the same same points that were in the letter at the meeting last night and they are going to take into consideration some of the things that we brought forward uh in regard to determining the the allocation that we should have in the methodology that they're using so stay tuned it continues there'll be more and as i've mentioned before i'm just going to keep bringing this up so that when we actually get our allocation and need to rezone to allow higher density or taller buildings or whatever it may be that no one can say that this was a surprise so again that's kind of an update for now i'll have more to say about it in in early january but again just huge thank you to katie she was just such a rock star on this um and and that's all i have to say about it this evening thanks so much thank you council member peterson any other council comments okay seeing now we're going to move on to item seven this is consent items all items listed on consent will be enacted by one motion um there will be no separate discussion on these items unless the council member would like to pull one and we would address it at the end of this evening's agenda are there any council members who would like to make a motion to approve items seven a through f the first from council member bertrand and a second from council member story to approve item seven a through f may i have a role called please council member bertrand i approve council member keiser hi council member peterson hi vice mayor story hi mayor brooks hi thank you all right moving right along to item eight a this is our council reorganization for 2022 um recommended action select and vote to approve a new mayor and vice mayor um staff do you have any a report or anything on this this is chloe i can just say that um in our municipal code for the city of capitol it requires that council amongst yourselves choose a new mayor and vice mayor um every year um and then that is the time to do that is now so i'll leave it at that unless you have any questions all right all right council do we have any questions at this time okay seeing none we'll go ahead and move this to public comment do we have anyone from the public who would like to make a comment yes we have someone that wishes to make comment hello i don't know if you can see me or hear me you can hear you okay this is larry brooks um and sedona brooks and we just want to take a quick minute just to say uh just so proud of you uh mayor brooks and uh just wanted to say it's really awesome everything you've done this year and um also just wanted to wish you a happy 25th birthday today so um yes and thank you to all the city council members as well and uh we will see you guys around thank you thank you so much that was adorable um any other comments at this time okay well i will bring this back to council for further comments and before we head on into a vote there was just a few words that i would like to share with everybody um so just a quick story the other night before mayors and i had um the opportunity to interview for a podcast and i was a question on um what do i consider to be my uh biggest accomplishment this past year and they went to all the other mayors and they answered and then they came to me and they're like oh we we ready know mayor brooks you we read your four five page article in the sentinels there's you you made it really clear to us what capitol has done and i was like well you know i'm not one to be humble but um all joking aside you know the the article reflected is that it really shared my deepest gratitude for all of you here tonight it had um it has really been a great honor serving as a mayor this past year and well i should say it's been one heck of a year um it's true so we have all been through so much things unimaginable and yet um as i state here before all of you what i observe is resilience and i'm really grateful for the commitment and dedication and hard work that you all have done um i want to thank uh my amazing family larry who just called in and my daughter sedona who's watching obviously tonight uh working from home and being your mayor and homeschooling was no easy task and i could not have done it without uh their support and patience i'm so proud my biggest accomplishment um is truly of my daughter sedona and being her mama uh thank you to my fellow council members for supporting me and my ideas and there were many as we work to support all of our community members partners and the entire county i'm so so proud to sit side by side with each and every one of you thank you to our city manager jamie goldstein for uh persevering this year and staying committed to our city and going above and beyond our expectations we're really really lucky to have you thank you to our city attorney cementa settler you really are an asset to our organization and i appreciate all that you've done for me in our city as well thank you to our department heads and staff it is not said often enough that it is because of all of you that stuff gets done your day-to-day work is what makes our community great and i'm deeply deeply appreciative of everything you've done this past year congratulations again to chief deli i've got it right i'm saying it right and our police department for your extraordinary job in keeping this community safe you are all models for what good policing looks like and i appreciate each and every one of you and most importantly thank you to our community members residents and partners by working together and supporting one another is why we have been able to accomplish so much and so as i finished my term term with one more year as council member i look forward to continuing to serve on your behalf thank you again everyone i really appreciate every one of you um all right let's get to it council members who would like to begin council member peterson thank you um first i just want to thank you for your service this year as mayor and all that you've accomplished congratulations i think larry was a couple years ahead because i thought today was your 21st birthday so i don't know you might might want to might want to ask him about that but happy birthday uh i hope today is a day of celebration for you not only for your birthday but for the year that you have spent in this leadership position on the council looking forward to the years ahead uh in in your service to the community and working alongside you um with that i would also like to make a motion for uh the appointment of vice mayor sam story to mayor for the coming year in 2022 i'll second that all right so we have a first for um for council or vice mayor's story to move into the mayor position by council member peterson and a second by council member bertrand we'll take this as a single motion before moving on to vice mayor uh can i have a roll call please yes and i just want to say i'm going to use everyone's current title for this roll call there very fair council member bertrand i approve council member kaiser hi council member peterson hi vice mayor story hi mayor brooks hi congratulations mayor story if i may just finish this one item if that's all right with you please continue all right so we are now moving on to vice mayor council members would anyone like to make a motion council member peterson i would like to move uh that council member kaiser be appointed as vice mayor for the coming year i approve so we need a second on the table i second wonderful thank you council member bertrand so we have a first from council member peterson and a second from council member bertrand to nominate council member kaiser as vice mayor may i have a roll call please yes council member bertrand i approve council member brooks hi council member kaiser hi council member peterson hi mayor story hi thank you all right i'm now gonna hand this meeting right on over to our new mayor of capitola congratulations again mayor story well thank you so much uh mayor brooks i'm going to continue to call you mayor brooks because once you've been mayor you're always mayor and i i so much appreciate the council um confidence in me nominating me um councilman peterson for this position um i look very forward to serving uh as mayor and working with all of you including working with um jamie our city manager uh and samantha city attorney uh chief valley all the department heads and all the staff in our wonderful city um so i very much look forward to it um and i look forward to 2022 as being uh a a year of normalcy hopefully we will get through this winter of potential covid surge and we can look forward to opening up um and being back in chambers sometimes next year um but i i also want um to say a few words um about your reign as mayor mayor brooks um you know it's in my observation that you have the single unique distinction of being the first and only mayor that has served the entire year through uh covid restrictions and having to function and lead us through this awkward technology of zoom and i've been very impressed of your leadership um in using that technology and how you brought forward and you've done it with humor and warmth um a few bad jokes um and um um and you know you've really um i think said a high standard uh for particularly myself and for all of us uh on using this technology um i'm going to take your lead and done a practice saying um you're on mute council member um so as you have reminded us um you know many many times and in spite of that uh challenge um you have had an amazingly productive and successful year um as mayor um and i know and i'm not going to go through all your accomplishments but there were a few that i want to uh acknowledge um tonight um that i you know considered significant and uh and not in any particular order but the work that you did the collaboration with uh so-called union elementary school districts and setting up the after-school program uh and the summer camps um and um you know during the covid um that was a tremendous sub-benefit to our families and children in capitol and i think you're to be commended on uh spearheading that project um you got us through the coastal commission our zoning codes so that now we have a unified zoning code throughout the city um you've maintained and ended your reign with a surplus budget even through the challenge the fiscal challenges of covid um you've um um ushered in uh the new era of uh chief dallas um and um saw us transition and guided us through that transition uh from chief macmanus to chief dallas um and during this whole time you've have kept capitol in the public eyes through your regular submissions and newspaper articles as well as your town hall meetings so i just want to acknowledge a few of your accomplishments there they were certainly um many many more um i also want to acknowledge um and i think you would as well that you could not have done that with the collaboration um from the other council members and as well as um the staff at the city of capitol so um i think this is um a well deserved um send off for you i won't say send off because i have a feeling you have a bright political future ahead of you um but um you know in closing i just want to say happy birthday to you um i won't try to guess at what age you are um but i would guess closer to 21 than the 25 but um but um happy birthday um and thank you so much i have been um so proud to work with you closely in the past year um and um and hope to continue to do so um so with that i think done do we have a little tribute for your service show us do you mean this i do mean that yes i believe i mean that yes well let me see what's inside you know i'm in chambers right now and no i'm kidding i'm oh but well let's see it is the honorary gavel of the mayor for the mayors and stem i believe you have like three of these and uh well i i have yeah i have different generations and it's really beautiful i will be honest my daughter saw this and started using it and gamey was like no don't do that so it is beautiful thank you so much this is really this is really something special and i'm so so grateful for for your kind words mayor sorry congratulations to my mayor kaiser as well yeah and um sorry that we could not give this to you in person there in chambers um but um a little gift uh as a memento of your year of service for the city of capitol and maybe sedona can pound it and practice to be mayor someday in the future so thank you um any other comments from other council members yeah council well i'm we're gonna go to vice mayor kaiser thank you uh let me just say congratulations event um i don't even know where to begin as me coming on the scene as a total noob and coveted and everything but your grace and your knowledge and professionalism helped me tenfold and i've learned so much from you and you're super inspiring and i just thank you from the heart of the city and from females around and i just think you're paving a really great path and for your daughter and everything too i just think it's been a really great year learning and and experiencing all the ins and outs of local government with you and the rest of council and of course the staff and can't wait to keep going on with you and and everybody else and thank you guys again too for supporting me moving on into vice mayorship and i look forward to a lot more a lot more fun stuff with everybody and congratulations event and happy birthday cheers to 21 council member bertrand sam you excuse me sam you missed your chance to say you're immune i was i was just about to say that jack i was waiting for you to say it and then you didn't and um so event walks past my house probably many times a week and we say hello and she waves hello and i see her little kid and her husband and the last time i think you walked by you had parents with you or other family members so i'm not sure whom because i don't know but um you know at some point i think the fruits of your labor will be borne out in ways that you don't expect and that's why i was thinking about your daughter very cute little girl i have to admit and the way it's going to turn out i think for you she's going to find about all the great things you've done for the city because people tell her as she grows up jaren's junior guards or she grows up and participates in a program after school or maybe you go to the family camp or something like that all the different things that you've done and she'll find out about from her friends and from other people that she knows and i think that's the best thing that you've accomplished this year everything for your daughter and family thank you jack any other council members you know the any staff which oh councilwoman peterson i already made my comments when i when i made the motion so i'm not going to repeat everything but i didn't want to i didn't you know everyone else is staying something so i didn't want to be left out so i'll just say again congratulations on on this year that you've had um in all of your successes happy birthday uh and welcoming congratulations to mayor's story and vice mayor kaiser i know that you will both um do wonderful things in the coming year as well thank you yeah thank you are there any staff that would like to um say a few words thank you very sorry i'll keep it pretty brief i do want to just thank um outgoing mayor brooks for the wonderful work it was really a pleasure working with you um i really appreciated the opportunity that you presented where you pushed me at times and you know i've been doing this job for a while and i think that that's a really valuable thing um at times to get out of our comfort zone and grow as individuals and so professionally i really thank you the dedication to the city is always obvious and i want to thank the whole council for what i think was a remarkably successful year that we just made it through given all the challenges we've all faced together and looking ahead to 22 and under mayor's story's leadership another great year is ahead of us so thank you all and happy holidays thank you jamie any any other comments from staff if i could this is a little unorthodox for me to speak mayor's story but if it's okay oh um i think mayor brooks was a fantastic mayor and i've dealt with a lot of mayors and um i just think your steady leadership like uh mayor story said your want during council meetings i think it's a tough thing to bring some humor and warmth to what have been some dark times in the last year and you did it at every meeting with grace and charm and it's been a real pleasure to serve the city in general but certainly under your leadership and so thank you for that um i've been really impressed and i'm looking forward to serving with you in mayor's story thank you samantha and thank you thank you for those words um any any other staff comment seeing seeing none um i wanted to take this moment to also congratulate um councilwoman tiza on um you know becoming the vice mayor um i certainly look forward to working with her um and um you know as a team in the next year to fulfill our roles you know as mayor and vice mayors of the city of capitol and to close this phase i i also want to thank um you know the residents of capitol and and in particular my family for supporting me um you know that's what's it's made it possible for me to do this work um and to be able to serve you know this community that i love so much but i just want to acknowledge my three daughters um jesse and jennifer and ruby and my wife ellen for their ongoing support um you know in in the past and and especially coming up in 2022 so um with that i think i'll call now for the next item which is um under general government which is item 8b which is the receiver report on bits received for the 2021 road repair project and consider awarding a contract the recommended action is to receive the report on construction bid that came in um just um yesterday wednesday december 8th for the road repair project and consider award of the contract um do we have a staff report yes good evening your story i know you've just finished the previous item and i but i know it's coming up and i would just like to thank mary brooks worker support for all the public works projects and programs that have been completed um your efforts in getting those projects done the library and the signal coordination project with caltrans um it's been instrumental and i appreciate it very much so thank you and to mary brooks and vice mayor kaiser i look forward to working with you over the next year and with that i would like to share my screen and the item before each night is a update on the 2021 road repair project as our story said um this is a project that uh we opened this yesterday and so we are reporting on it typically we would report after we opened this and have all the items in there but because of the timing only one meeting in december we opened this yesterday and we're reporting tonight those projects is the first phase of our road rehabilitation project this project will dig out the worst and failed areas of sections of roadway on the selected streets some damaged curb and gutter that's been um causing flooding problems on diamond street will also be repaired streets are seeing in the treatment our 42nd avenue diamond street ruby court fan marway a avenue and capitol road there's um sections of those roads some are the entire length the second phase of this project will actually apply a flirty seal and case seal treatment over the top will be completed next spring we are partnering with the county of sanacruz and joining with their larger project um so that we can all both get better pricing just based on the economy of scale of the project um little background the council approved plans and specifications for this project in fact in october and the approved engineers estimate at that time was 135,380 dollars eight bids were received yesterday and the little bid was the amount of 110,103 dollars and 14 cents from kim corporation the kim corporation is operating out of gilroy but they have done a project with us they completed the roma street project uh approximately a year ago they did a great job on that so we look forward to working with them on this project for the city purchasing policy uh staffs actually authorized to award a contract uh as long as it comes under the approved engineers estimate in this case we are under the estimate so this north form were actually required tonight and this is a report uh that we put on the agenda just in case the bid did come in higher than our estimate um the remaining 25,746 dollars um we intend to try and use on this project to increase the amount of areas that we dig out and repair the asphalt to always do more as we know we're operating under limited budgets to repair our streets we can't dig them all up and replace them all at one time so this project we're removing the worst of the asphalt areas and coming back with the capons or a seal a later date um this month this project the this additional work can be added to the project via change order approved by the city manager so in adding to the project staff's going to focus on three streets that are in the project and then kind of added a second project that's another street that's right next to it so we're going to start this on tanmar way which um can always use a little more dig out and we're going to try and add terrace way terrace way has about a 300 square foot area that is just um it needs to be replaced and we have the opportunity now to do it uh $3,000 ad and we're anticipating being able to do that and it'd be a great time to get it done there's additional dig outs on capital road that we can also do and then there's some sidewalk repairs that we may try add in um on diamond we're replacing curb and getter and maybe add and say just to take a time and do some sidewalk repairs there so we're going to focus the additional work on those four streets so here's just some maps to orient you make sure so this is bay avenue from highway to monorain realize that's probably the entire length of bay avenue you say that before um in the green areas and the areas that we're going to dig out this area has actually been pretty good shape from um highway one to oak and oak to a capital avenue is uh in pretty very core street so we're going to dig that out replace it and then there's some areas along the next block that has some sinking trenches and other areas and we may add a small bit area here but I don't have to make very much tanmar avenues down here in the bottom of this map um you see the area where you intend to focus and then we're probably going to expand up into this area depending on how much per feet adjacent to tanmar is the area on terrace it's right at this corner that we're having some significant issues that probably the way we'd like to address like at the next map we have ruby 42nd and diamonds and there's areas all throughout here that we're going to be digging up and repairing and then capital road up here on the left you can see the mostly areas are just right before 30th avenue both of them are in the left hand lane the faster lane where uh we think it's actually tied to the irrigation overspray up from the mediums that has caused degradation of the asphalt so we're going to dig those areas up so as I said there's no council action required tonight and that ends my report but I'd be happy to answer any comments answering questions or if you have any comments thank you yeah thank you stave are there questions from councilman the oh yes uh councilman Bertrand thank you mayor um so I notice stave you're going to be doing a bunch of work around that intersection of capitol road and bay and that's an area that's going to be I think dug up again any any way to leave it till then are you talking about the roundabout project yeah I mean because I the roundabout project truthfully is several years away we're still waiting for pg and you to figure out how to underground their utilities um just currently there's no funding for the roundabout at this time so the million dollar project we're going to put together a funding program so conservatively it's two years away and I think the treatment we now are doing is very worthwhile and doing and it's not that big of an expense of the area to look how much we're going to remove of the current of what this proposed treatment is minimal so I would recommend we keep going forward with it thank you any other any other questions from council members hearing none I will I'll bring it back to the council and see if there's any comments there's no action necessary from us and seeing none um thank you Steve for that excellent job on getting the dead you know below the engineering estimate it it is it I don't know if you were concerned if I was about whether how they would come in but that's that's excellent news um and I'm particularly pleased to see that we're finally able to do something on fan mark that that's that's a road that that has been on my radar for a long long time so thank you for getting that included um and so with that I think it brings us to the next item which is just a matter of adjournment but now this is our holiday break adjournment so we won't be coming back until 2022 and I want to wish everyone happy holidays and and you know and so enjoy the break and the time off get recharged and we'll be back here in 2022 and so in closing I'll just say um everyone to remember to be kind to yourself and to be kind to others thank you so much bye bye everyone see you in holidays bye happy holidays holidays you guys goodbye