 Hey everyone, welcome back to Tutor Terrific. Thanks for joining us today. I'm going to show you a computer techie video related to Google Drive And this specifically has to do with a workaround that allows you to get around Google's Changes to the way files and folders are shared now Google Drive is great We all love Google Drive that use it We have lots of programs and files and folders that we share between our computers and online if we have backup and sync and Google file drive file stream allows lots of people to share their files and things in a network and it's all been great Until recently when I believe that the real root problem here was Google is losing space on its servers a lot of people were sharing whole files with other people and copies were being made and such Things like that and it caused what Google saw as a maybe an exponential increase in data usage on their servers so Explanation they give us a little different. They decided to do a change so that People could keep better track of files and there weren't multiple copies of files and folders at different locations Okay, well what the result is is that when you try and maybe Share a folder or file with someone else They can only add a shortcut to their drive instead of the original file Making a copy of it for your usage now that really really really sucks for those who share folders or Who share non Google products? This does not affect Google Sheets Google Slides Other Google products like that were doc Google Docs. Excuse me all those don't you don't notice any changes But what if you wanted to share a Word document or a PowerPoint now? Let me explain So I'm gonna go to my Google Drive here. I am at my drive. I don't have a lot in here But if I go to my share of b-folder, I've got something here this PowerPoint Dot PPT you could tell it's a PowerPoint file that I'd like to share with my drive Now normally at right-click and add to my drive would be one of the links But now you see add shortcut to drive. There's a little question mark here Shortcuts live to the original allowing an item to appear more than one location Sort of it appears in more than one location If you are online and you want to access it online So there's no change there However, if you want to edit it offline and have those changes show up online later If you're using backup and sync that doesn't really work anymore If you have Google backup and sync on your computer and you try and access this through that app You'll just get a link to it and that link will take you online Well, let's say you don't have access to the internet right now Uh-oh, let's say you're trying to share a folder with someone. Okay, MVCS MVSE photo opportunity same thing here add shortcut to drive. So someone shared this with me and If I add that to my drive and I go try and access it. I have to be online So let's go through the new experience of adding a shortcut and what it's like So you right-click on this folder for instance and where it used to say add to my drive It says add shortcut to drive And you click my drive and it says down here add shortcut, which you know, that's new Since April now when we go to my drive and we look at where it is We see this little new little icon here. It's a shortcut to the other person's Folder and so you got you have like an access to what they see because they shared it with you and That's not what works really well when we are Offline and we want to look at it offline it you can't you have to be online To access the folder for crying out loud Even if there are Google products or non Google products in that folder So this gets really tricky Especially with networks and businesses trying to share folders and having multiple people Access those folders and work with files in those folders offline So adding shortcuts really doesn't help it really makes things more difficult Even if you're completely online the whole entire time All right, so let's see what that process is like for users working offline who have Google Drive backup and sync Formerly known as Google Drive for desktop. So let's say you want to add put something on your computer using backup and sync and You go down here. Oh, let's try a folder. So this folder has been shared with me Try and right-click you add shortcut to drive But you have this shortcut option so you click it so you don't know what else to do It's in the same spot and click add shortcut So it adds shortcut. It's telling you shortcut added to drive. Well, the problem is this isn't the real folder It kind of looks like a folder. It's got this little stupid arrow in the corner, but let's go to my actual Backup and sync and see what it looks like in there So when I click on it, I notice there's this weird Google Drive file thing With the Google logo and it's the same name as the folder So when I open my file explorer and I see it I don't see a folder there I see this stupid thing and it's the bane of my existence because I'm not able to access the folder offline if I click on it Here's what happens It's just that for a second. It's thinking and then it actually opens up a web browser So I can view the files online the same copy that the person shared with me sees and And then my computer it even takes a long time There we go. It finally worked and there's all my files online only So that's definitely no bueno for people working in folders offline So what we have to do is to figure out a workaround Luckily Google has shared a workaround with people who are really searching for it So instead of adding shortcut to drive what you can do Let's click on the PowerPoint again is click shift plus Z Once you click shift plus the this like super secret menu pops up with all the old things you used to see Now my drive if you wanted to add something to your drive, you wouldn't change what you're clicking You would just click add right here Once you do that you go back to your drive Boom the full file is there and if you had backup and sync it would start populating this down here You'd see and the little little circular arrow So downloading it and it would work awesome So that is one way to do it in addition if we go back to my shared with me folder You click on the file once not double click shift plus Z again So get some of our other options you can download it to a computer You can download it to a particular file. I don't have any folders We just you know you used to be able to add a folder here and put it in that folder That is all accessible from this secret menu through shift plus Z and what they are telling us is that this will remain in effect For the foreseeable future while they're working out a solution for what people have made clear is a problem Sharing folders between different computers, especially when there are non-google products involved Excel files For example powerpoints word docs other non-microsoft products that you can edit so this is the workaround right now It's real simple, and I hope that helps you guys Everything is the same once you learn that and everything as as it was before sharing files and folders Google non-google products between people can be done this way. I'll prove it shift plus C I'll click on this folder here and one of my friends Benjamin Robert shared with me check it out shift plus C I Can add it right to my drive right now Click add Go back to my drive boom there. It is okay with all the photos and jpegs that he had in that for So guys that is the workaround. I hope this helps you all is not lost Still work as you normally would you just have to click shift plus Z instead of right click all right guys Thank you so much for watching. This is Falconator signing out