 Asked everybody please join us for the Pledge of Allegiance, led by Deputy Mayor Brian Corgan. Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. Okay, first up tonight is agenda review. We have a pretty condensed agenda. I think it's all where it's supposed to be. Anybody have questions or concerns regarding the agenda? Okay, seeing and hearing none, we'll move on to a public comment. This is an opportunity for members of the public to address the council about items that are not on tonight's agenda. So this is the free forum. We do have an agenda in the back if you've got questions about what tonight's content is. We also remind folks that we appreciate if you can please sign in in the back as well so we know who attended and that we can have that record. Anything for public comment? Okay, seeing and hearing none, we'll move on to consent agenda. We have two items on consent agenda. We'll break out the consent agenda into two votes tonight. First, we'll take up the approval of city council minutes of January 2, 2018. I would entertain a motion for approval of the city council minutes from January 2. So moved. Second. Motion by Nicole, second by Brian Sweeney. Any further discussion? Seeing and hearing none, all those in favor, please say aye. Aye. Those opposed? Those abstain? Aye. The ayes have it. Motion carries. Next up, we have the approval of the payroll warrants from 1217, 2017 to 1230, 2017. I'll entertain a motion for approval of the payroll warrants as presented. So moved. Second. Motion by Eric, second by Brian Corgan. Any further discussion? Seeing and hearing none, all those in favor, please say aye. Aye. And those opposed? Motion carries. The consent agenda is approved as presented. City update. A couple of quick updates this week. One, as you know, the school is doing a winter busing pilot this year. So it will start on January 16th and go for the end of March. There will be two stops at the O'Brien Community Center in the morning. So we are happy that they are seeking that out as an option. And hopefully students make use of it. Just a reminder that we have our mainstream preferred alternatives meeting on Wednesday evening. It starts at six with an opportunity to come in and talk with the consultants here. It's at the OCC, sorry, at the O'Brien Community Center. And then the official meeting will start at 17. We will be broadcasting that over Channel 17 as well. Monday is Martin Luther King Day. Our team has done a great job again putting together this project. So if people are interested in recognizing Dr. Martin Luther King through service, please go to the website and sign up. And then finally, we have had a small staffing change in our administrative support services. We say goodbye to Jessica on Friday and are looking at restructuring some of those positions, a little more clarifying job descriptions and having them take on some new roles and responsibilities. So we will be coming back to you likely on the latest January 22 with an amended budget proposal to reflect that change. And huge thanks to our staff in the front office for being willing to look at some new opportunities. That's all I have. Great. Thank you. We're up to council reports. I have nothing to report today. I have nothing either. Great. Just the note that we will have the treasure right up for next meeting. And we'll work towards that. And just a note for the public too. We don't make decisions at all in the executive session, but we will be reopening conversations around city manager contract too. Coming up in the near future. Nothing for me at this time. Same public safety commission meeting as we need tomorrow. So members of the public 10 will be here tomorrow night. Okay. With that, we will move on to our regular items. So first up, we have an appointment for the small business loan committee committee. I'm going to have Daniel hear us right up with me. Thank you. Just yesterday we were approving the committee charter. I'm already got. Almost like they were waiting in the wing. Yes. So just recently, on December 18th, we, I put forward a revised charter for the small business loan committee, which you approved. The revised charter provides an alternative structure for the committee, creating a quorum of three staff members to sit on the committee seats in two alternate positions for community members at large and this is really in response to the fact that I didn't get a lot of applications for this particular committee and we don't want to be in a position where we're not able to take applications for small business loans because we don't have enough volunteers in the community so this allows us to continue while leaving openings available for people in the community to be part of the decision-making process. So tonight I have two community members that I will be bringing up for appointment and then the staff members as well after as three separate agenda items. So the first one is Daniel Harris and I've included his application in front of you in your packets and Daniel is happy to take many questions from you about his background or his level of interest in the small business loan. Welcome. So first and foremost thank you very much for offering to volunteer for this. It's always really exciting when we get somebody new coming to the table to help out with something like this and it's always really exciting too when we see qualifications like you present too for something like this. This isn't a committee that we you know we love diverse and inclusive opportunities for residents to serve on all kinds of different boards but this is one that having some expertise at the table is also we think really going to be helpful and help it be more effective so that's really exciting but we kind of ask the same thing to start off with everybody you've got a little summary here but just for the public and council what made you want to volunteer for this? So I purchased a home in Winooski about two or three years ago and I love this little town and I want to help out as much as I can and I actually was perusing the website when I saw the opening for this committee and I was like well it's what I do for my day job so I might as well help out as much as I can and get involved as much as I can handle so here I am. It's great thank you very much for your willingness to participate. Any other questions for Daniel? It's good your qualifications won today sir. I'm happy with them. That's great and with that I'll also turn to the public see if there's any questions regarding the approval process for Commission's committees. Okay so seeing and hearing none I retain a approval or entertain a motion for approval for the appointment of Dan Harris to the Small Business Loan Committee. Motion by the whole second by Eric. Any further discussion? Hearing and seeing none all those in favor please say aye. Aye. And those opposed? Motion carries. Thank you very much. Welcome aboard. Thank you. Most importantly have fun. Okay we'll now move on item B which is approval for Morgan Payne's the Small Business Loan Committee. Once again the same thing so we do have two great community members who are interested in participating with our staff which I think is really a wonderful combination to have at the table so I would welcome you to if I ask any questions you have a pain. Welcome. Thank you too. You also bring a really cool background to this seeing the entrepreneurial aspect go and seeing a business growth that's really exciting. I asked the same question what inspired you to get involved? Kind of the same things I moved to Winooski over the summer. I just find it to be such a cool place to live as a young person and wanted to get involved. Proved the website and this came up and it felt like a cool use of some skills I'm developing in my young career with project finance and economics and would love to see that go to help the community so that's what comes up. Well thank you very very much for your willingness to help out and to participate. That's awesome. There's a couple of sweet finds there, right? Yeah perfect timing really. It looks like I finagled this but I didn't. We believe it. Any questions concerns? Anything for her pain? Any questions or comments from the public in regards to the Commission Committee appointment process? Okay so seeing and hearing none I retain a motion for Payne Morgan as appointment to the Small Business Loan Committee. Motion by Brian Corgan second by Eric and discussion. Seeing and hearing none all those in favor please say aye. Aye. And those opposed motion carries. Welcome. Thank you very much. Okay item C approval city staff to Small Business Loan Commission. Yeah this one should be much quicker I don't think you need to be introduced to your staff but I recommend that the following staff be appointed ex officio to the Winooski Small Business Loan Committee city manager planning and zoning manager and staff accountant and I will be the staff liaison to that committee but I will be a non-voting member. Okay who wants to give a speech first? No? You wrote them right. Because I went to their offices and said you will be on the same view won't we? No but thank you guys I think that that will leave the committee in good hands from both public and the staffing perspective so exciting. Any questions or concerns for Heather around that process? Are you gonna be able to head to ground running now? Yes yeah it's my goal to put out a press release roll out the program by the end of January. Outstanding. Outstanding. Speed at which we've been have grown accustomed to things moving. Any questions concerns from the public? Good. If none I'll entertain motion for approval of the city staff being Angela, Jesse, and Heather to staff the I'm sorry Paul to the Small Business Loan Commission. Got that switched up our committee. Do we want to name people or positions? Positions. Okay sure makes sense. So I would accept the I'll entertain a motion so by all means. I move that we appoint city manager, planning and zoning manager and staff accountant as ex officio of my minister to the Winniesky Small Business Loan Committee. Second. Motion by Nicole seconded by Brian Corgan any further discussion? Seeing and hearing none all those in favor please say aye. Aye. And those opposed? Motion carries. Thank you. Thank you. Congratulations. Okay. Public Works Budget. So tonight is Public Works night. I'm gonna have John and Joe and Ryan come join me. So we have two different presentations for you tonight on Public Works related budget actually three budget questions. The first is the overview budget presentation that we've been doing for all of the departments and then the second and third relate specifically to the headworks project where we do anticipate a bond on meeting day. So I am going to start but before I do can you guys introduce yourself quickly for the council and the camera? John show utility manager of Public Works. Joe Shaw deputy director of Public Works. Ryan Lambert project manager of Public Works. Welcome. Hi. Thanks for all you do. So as we've been doing with all the departments starting with the organizational structure so we have 15 FTEs in Public Works including a director that will start on February 5th. I do want to give this team here a huge amount of credit for keeping the operations going as smoothly as possible over the last six months and during this transition it's been it's been a challenge but I have I'm really proud of the work they've done and really proud of the kind of culture at Public Works right now and how the team is working together so much appreciation to them. We currently have just one vacancy other than the Public Works director in this department so we've been able to staff up as you know we settled a union contract this year and also bringing on the project manager a new project manager into this role has really led us further some of these big projects even with the vacancy in the Public Works director position so it's been great. We're going to a little bit share this presentation so you'll hear from all of us over the next couple of slides. So to talk about the FY 17 outcomes you can hear from Joe. So when I first saw this list I thought to myself boy it doesn't look like we did much but what people don't understand is we Public Works we don't really do a good job at promoting what we do. There's hundreds of things that we haven't don't have on the list and you certainly wouldn't want to see everything that we do but these were the key things that came to our mind and there's considerations on on some of these bullets that aren't real evident just by reading the bullet for example we're rebuilding Railroad Lane one of the improvements that we made when we rebuilt Railroad Lane was the road used to be crowned like any normal road in the center and so when you had rain it's a steep hill when you had rain floodwaters would go down and wash out basements and driveways and such so what we did is when we rebuilt the road we took in consideration of those people their complaints and stuff and we regretted the road so that the water sheds door towards the embankment now so that was that was a big thing and we haven't had any problems with flooded basements or washed-out driveways since now the thing that we done is we do a lot of our own in-house concrete work now we used to have to hire it all out we would do the excavation and then hire a contractor to come in and do the work and they typically cost us 26 to 30 bucks linear foot because we do it now we get the cost down to about 10 bucks a linear foot and so the reconfiguring of Mouseby Avenue in West Lane and the curbing on the Claire Street was all done in-house with our own staff and my 18th accomplishments will be right so this is a list of most of the accomplishments that we have made this fiscal year which is ongoing I'm not going to list all of them but I'll highlight a handful for you one is the complete rebuild of Orchard Terrace that was done over the summer June July August so success three of us managed the contractor from start to finish we replaced an undersized water main rebuilt the pavement that was in very poor condition I think that we had a lot of positive feedback from the residents of that road during the construction process we were on schedule and on budget Main Street preliminary engineering is ongoing I'll highlight the drilling that we did on Main Street that was another success we did about 40 test borings to look at soil ground water bedrock contamination in the soil on Main Street and as you know this is an urban area a lot of utilities in the ground some are known some are not known managed to do the 40 borings without hitting a single utility major major success the third item I'll highlight is the sidewalk replacement on St. Peter Street we had a lot of complaints about the sidewalk on this street in front of the school in particular had settled differential to the curb creating quite a bit of a trip hazard we approached several contractors that do what's called slab jacking it's not something that we've ever done before as a city but what involves is injecting a polyurethane foam under the slabs of the sidewalk to raise them turned out to be a very successful project 200 feet of sidewalk we fixed the differential and corrected the trip hazard for a cost of about $4,000 to actually go in and reconstruct report the concrete sidewalk and curbing would have easily cost 10 times that so that was a major success and it also what it took us probably six weeks to do it where we would completed it four days yes and the last item is the Myers pool we are full steam ahead on the engineering design work for that completed the survey the drilling and the architect and the engineer currently in the process of coming up with a design which we may value engineer but we'll have a cost estimate to bring forward so I'm not going to reread them to you but I think Ryan pretty well hit on the revitalization project your alternatives means Wednesday night this week yeah that more to come on that we've got 96 pay for parking spots in the city now and I think code enforcement will be coming forward with some proposals for West Canal and now let's pay avenue for some additional spots in the future Joe and I are working on a street sweeping program that we're going to try to right now I'm perusing some grant opportunities for a new regenerative sweeper ours is dated through maintenance heavy so installing some signs up so similar to the parking band we can do some street sweeping breaking the city up into different locations and asking people via the signs at the park so we can get to the curb we're replacing a dump truck old number six that's the $60,000 that we're spending in CIP in the capital for the general fund Tiff district is going to need to spend $32,000 retrofit lights Joe Ford 32 32 lights there's a retrofit kit that Joe found I'm sorry 28 so that's what that line item is replacing roof that's 10k in your your CIP budget we're working with Hoyle Tanner and staff to work on the maintenance in the parking garage doing line striping all over the city that's internal we'll talk more with Wayne and myself at the end of the budget presentation about the but the head works upgrade proposal at the wastewater plant but we are full steam ahead putting out RFPs Ryan and myself on the generator that's a natural gas generator natural gas boiler replacements at the public at the wastewater plant right now there are 1976 boiler and the generator doesn't power the entire plant so we've got that in our capital improvement budget as well bridge railing Ryan's got control on that project we've got two grants worth about 375,000 20,000 of that is going to be our local share of the grants so pretty pretty much the north side railing right there replacement the east side railing Wayne and I'll be working on some phosphorus permit studies that's our permits due in 2020 for for the new TMDL phosphorus limits but we've got some some internal work to do and the head works project could possibly help us in that endeavor but more to come on that one we're going to do more slip lining more manhole rehab this summer like we've done for the last two years it's reached some real good benefits on tightening up our collection system and bringing them into another 50 to 75 years of use Joe's going to work on the tree paver in downtown we're investigating some options you notice the sidewalks are undulating there's quite a bit of a root pushing off on those sidewalks so we've got some we've got some opportunities there that we need to need to explore and do something because it's again another trip hazard I don't know much about the flavor but that you'll find in this coming year cool again very coffee and company are dealing with that and landscaping and refurbishing parks and dog parks it's going to be a DPW thanks so now getting into more of a budgetary number so as you know the leadership proposed budget continues the investments in infrastructure and allows us to hire the public works director change from the level service budget to the leadership budget and then there are a few other minor changes in the expense lines we've talked about eliminating the two electric vehicles we are reducing the diesel line by five thousand dollars to better match past usage we haven't spent that line in full and then we are also reducing the DPW vehicle maintenance line by eleven thousand in the capital improvement budget that you'll see we are recommending investment of a larger grade lift structure at the public works garage that will enable us that will enable our staff to work on all of our equipment which means we believe that we won't have to send as many pieces out for maintenance as we currently do which is why that line is being reduced so then walking through the general fund and the two enterprise funds here going to turn this back to Joe has a bullet show it's primarily streets grounds and facilities where and partially funds engineering work under the director and some of the project work that Ryan is doing there's a three percent increase from the FY 18 budget that's basically based on the new contract that we've agreed to with asking for the union so it's basically their salaries and benefits that cause the increase and that's what it says at the bottom so don't want to be redundant and that just as a another general reminder for the public and for the council of this is is very small on the screen but if you go to the website to the FY 19 proposed budget you can see this in full page clear clear presentation the water fund first we're not proposing a change in the rate I think you're going to find that we're going to have to have that conversation fairly soon sampling water district went up three percent this fiscal year I know they're contemplating it but we just got a notification of that and the state has a water fee where they they fund their their staffing from that fee and they are looking at potentially 12 to 15 percent increase and that's a per thousand out on the fee it's pretty substantial so I think during this fiscal year one of the things that we are going to be working on as a rate study and proposal wastewater rate seems to support its its capital budget pretty well but we're always in the reserves to do anything in water so it's clear and we've done we've looked at local chicken County other water systems and found that we're recommending cost wise so I think there's room for that I mean to preempt anything but I believe that's it's been a recommendation for a couple years to look into that so we're going to work on that I don't think you know it's fairly level-funded from out we're anticipating one percent increase in our revenue from projected FY 18 like Joe said our salaries went up but the biggest line item in water budget is the salaries but we we reallocated some staff so you can see that between FY 18 and 19 I actually went down as you know well talk about the capital reserves again we've got on the left hand side of the reserve capital budget sheet there's a we'll be contributing about $40,000 from our operating to the fund balance but then in capital we're going to actually remove $80,000 so that 50,000 Delta is coming out of reserves this year in order for us to do operations maintenance so again there's part of the problem with the water budget any questions on the water side it seems like it's been part of my time since the water rates have been touched between 2012 and Champlain water we track theirs so the proposal will show what we pay what we buy water for and what we've maintained for a budget and I think it's pretty obvious what we need to do and I think you'll see us later but one of the things we're also working towards with John's leadership around the asset management system is really understanding the age of our underground infrastructure and what we need to be investing in that annually to do good preventative maintenance and how we're building that into the rate structure so we're not just using the rates to maintain operation and then relying on reserves for capital but we're actually investing in that preventative maintenance so I think that will be part of the rate study as well we put a lot of effort into the collection system it's time to get back to the distribution system yeah so as you know a lot of resources wastewater and storm water their funds are combined again like Joe said about a 3% increase in salaries due to the ASME contract and we've had some some increases in miscellaneous is about all for the wastewater which involves some general transfer salary contingency as well for increasing some staff members salary capital wastewater and storm water fund about the only thing that you know that those bullets are telling us is that we have some opportunities with drawing money luckily we've through allocations and through building in the city we've been able to increase the revenue so we're spending those monies down putting money back into the collection system and wastewater plant that's a fairly aggressive thing that we're taking on down at wastewater as well as I told you about the generator and the boiler we're three for changing out some some big blowers 75 force blowers that is about 85% of our power use we're putting a hybrid blower in that is it's not a real animal but it has it's a hybrid of two different technologies so it will be much more energy efficient for us and so we our power consumption should go down and and with the generator we may be able to tag on the curtailment system that green mount power offers and operate the plant just on generator power during those peak days and get some real payback from JMP on that so we've got some some energy box there that's what is involved in that capital budget for the most part questions on the wastewater storm water budget at all you know just thinking back around discussions of those reserves that they're large for these funds because there's a lot of equipment infrastructure there and I think people can forget that sometimes it is great to see I mean there was a conversation a couple years ago that it was time to start spending some money and it's great to see you guys finding creative ways to put funds back into the systems and that infrastructure yeah well and that you know people are this specific screen but we had the situation that we had a few years ago with the frost going down 72 inches out of the far went down you know we could pluck $174,000 out of reserves and address the issues both from the system standpoint and from the water expense standpoint which was not a position that the city's always been job and then of course our last slide is just our emerging issues so new director coming on board in February look forward to his leadership and getting him up to speed on all things when you ski as I mentioned before we have some real interest in doing focusing some more time and effort on two in capital around capital planning and using that asset management system to think about how we invest in preventative maintenance annually and build that into our tax rate and rate structures so you will be coming back to you over the next fiscal year with those we don't currently have any capital needs assessments for our city facilities so again in the interest of we've done some work around that for our utilities but for facilities we need to build that out as well you'll hear more about the headworks project in a minute and of course mainstream and the pool and the branch you've heard a lot about but are definitely significant public works projects coming up what I find really exciting about this every really honest is the group that we tend to see the least is you guys right and that's extremely problematic from my perspective because it's a sign that we have not been doing some of the large investments in infrastructure that we've needed to over the last several years so it's exciting to see more of you you know I mean from a baseline standpoint though besides these big projects I mean the core function of what the city provides is a place where people can live and really have an unfettered access to getting their jobs every day walking downtown and buying groceries if they want to go into a bar or a restaurant and you know 40,000 people plus passing through town every day and you guys are the engine behind making sure all that it's there the things that people sometimes take for granted are there and functional that when they flush their toilet it goes the right way and when they turn their faucet on water comes out and it's clear so thanks for all the work you do and it's it's really exciting to see some of these larger investments of infrastructure starting to come fruition and we can't get there if you guys aren't able to do the planning and the coordination around that so it's it's an exciting place to be thank you open up for some questions on the budget presentations this is one too I'll say from a like a general standpoint doing the water and wastewater later versus doing them all together it's really really helpful to have them all together just from a process standpoint I'm excited for that but from a speed perspective these they just crush thank you thank you very much for that thank you gentlemen thanks John don't go here thank you so let's introduce Wayne Elliott from Aldrich Alley engineering we put together a PowerPoint presentation just to give you a snapshot as to why and what we're looking at down there with a bond vote in March the one slide that we're still vacillating on is a schedule it's pretty aggressive to try and get this design and bid this year but I think we may try the other one caveat to that is that we may not get a real aggressive pricing from contractors if we get this out late summer for a bill in the fall so we're going to have to play that by year I think we're going to try and do that and along with the headworks project I wanted to tag on to the bond vote a garage down at the wastewater plant right now we currently house the large backer and the tanker truck up at the public first garage and I hear about it almost once a week from Joe it's a domino effect when you have to move a vehicle we have to move shuffle things around in there it's just not big enough so having that having those two pieces of equipment that primarily function out of the wastewater plant at the wastewater plant makes a lot of sense plus we are pretty shoehorned in at the treatment plan this would give us a little more garage space for working on vehicles in the off season during the winter season so that is at the end of it so I was hoping to bring those two projects together and maybe as a as a quantity discount we're doing building but we're just going to have to see how that goes so that's the only real slide also yeah I think if I can just add to that quickly the the generator work which is part of the garage project that John's referring to has been funded in the last couple of years through the CIP so it's all it's not all new money this round it's money that's been building up to pair these projects together yes it's a good evening so I guess you're excited to talk about the headworks huh so if you've been down in the plant just a brief overview here the this is course the drive that extends off from West Allen Street currently you know the flow comes into the plan about here this is kind of what we call your preliminary treatment which is what we're going to replace this is the control building John's going to talk a little bit about the garage here at the end of this pretty much the treated flow comes down here at the south end and is discharged directly to the Wenuski River this is kind of an abbreviated version I'm just going to kind of give you a quick overview of what we looked at I mean ultimately the decision point tonight is you know whether you want to proceed ahead with a bond vote on this in town meeting day so this is really timely a discussion about CES comments about you know the work the city's done over the last few years and one of them that's important here so this is the original control building built about 1970 phosphorus improvements done about 1979 fair amount of work done from 94 to 98 nothing really done in the last 20 years so that worked it was done last in the mid 90s you know typically 20 year 25 year design life you know the city's think things have been well maintained down there you're doing a lot of things a recently the generator replacement a new blower but as far as large capital projects nothing's been done down there for the last 20 years so we initiated the head work study here in early 2017 so generally we're talking about is preliminary treatment and what that is mostly doing is removing the screenings the inorganic material and the agrit removal bunch of reasons you want to do that it's good for the process downstream but protects the equipment the pumps keeps things from plugging the organic material that's pulled out it's the plastics the rubbers those kind of things which you don't want to carry through the treatment plan ultimately that ends up with your sledge sludging goes to other places obviously the process downstream runs much smoother too if those things aren't accumulating on the water surface as you work through the different process tanks what you have currently for preliminary there's a grinder that's pretty much what it does the flow comes through the unit and just grinds chops things up still stays within the flow stream it doesn't remove anything and then you have an older grit removal system we call it detritus old removal marginal performance a lot of work was done on that about 20 years ago so it's reaching the end of its design life any other thing I tried to grab a photo but if you go down there the grit cyclone and the dumpster kind of outside in a wooden closure it's been like that for quite a few years and it works but not not ideal from a permanent situation so give you an idea about a couple types of screens we looked at this is a rotary pretty common there's quite a few around here one of things to note with a Winooski that's pretty unique is what a treatment plan on Winooski size is one of the few that doesn't have have screening upstream as the flow comes into the plant this rotary screen the way this works the flow comes in there's a basket here that's got openings what you're doing is capturing the organic material in the basket the liquid and the organics continue to pass through and then what happens is that material is pulled up to screw conveyor it's solid which you can see the material over on the right here the waters again passes back out of there into the flow stream and the screenings drop into what dumpster here for disposal and that's typically going to landfill another type that's pretty common in some of the larger plants this is what we call a fine screen you can see the flow passes through quarter inch openings it's got bars vertical bars same thing it pulls that material up to here to the top of the screen and it dumps it out on the backside again that's the organic but in organic material and it goes into a solids washer and from there it's discharged off the dewatered material to a dumpster this is a neat unit that's pretty common here over the last three to five years this goes in back of the screen we just saw and it's called a washer compactor and what happens is that inorganic materials dropped into here you can have a single or dual auger and what that does is it compresses that material against the water back out goes back into the flow stream and by time you push it out this discharge shoot to a dumpster it's about 40% almost 40% solids it almost looks like concrete really it's great for reducing odors and obviously reduces the disposal cost of what's having to go to the landfill just a brief overview of the different advantages the rotary screen that we saw initially lower construction costs one piece of equipment one motor a little bit lower energy costs number two the mechanically clean bar screen more common in the larger plants a little more simpler from maintenance narrower channel has more flexibility to push the dewatered screenings over to a dumpster a longer distance and as I mentioned it's better with the odor control reduction and better reduces the volumes of material that needs to be moved off site for disposal the second part of this preliminary treatment is the vortex grit you have that now again it's older kind of data technology it's not as good from a performance we're looking at a vortex grit system this is pretty energy efficient and what happens is the water comes in here circles around the grit settle so the bottom it's pumped out you know and goes to a separate container again where it's dewatered and hauled off site as it is currently so the proposed project what's included we've got a new headwork structure it would be about 20 by 30 feet I'll show you the location here proposed here in the next slide it would have a screen again with a quarter inch openings up to capture the inorganic material and then it's going to have the vortex grit removal that's going to pull the grit out of the wastewater this is the location at the north end of the site the flow comes in in this direction so you would see a again about a 20 by 30 foot structure similar architecturally to the existing control building that would house internally the the screen and the grit removal system and have a dumpster you know that would be picked up and for taking the disposal of that material off-site it would be a classified space so that has special construction requirements gas detection you know certain electrical requirements that are to meet the NFPA 20 in there brief overview of the total project cost on the right-hand side we got the construction cost at about 850,000 we carry a percent construction contingency where Suman this is a state-funded project so this is a typically the format that we're required to follow we've got engineering for preliminary final design permitting putting contract documents together the construction phases you know the bid construction administration and non-site representation other costs 21,500 for permit fees legal short-term interests so we're looking at total project cost here of about 1.2 million for this piece of it the recommended bond about as 1.2 million they want to choose to add on to that for the a graduate John's going to talk about briefly at the end here Vandepel funding sources really look at a state revolving loan program the this project is on the priority list 20-year term 2% interest rate you can go to a 30-year term but for this type of work we wouldn't recommend it to building concrete really would have more than a 30-year life but the equipment really has a 20 to 25 year useful life so we don't want you to borrow money for longer than the equipment it's going to last one thing that's really neat about this program is because the city went to a qualifications based selection process for the engineering you qualify for up to 50% of the engineering work is loan subsidy that you don't have to pay back again on the construction side of things you're eligible for up to a $250,000 loan subsidy and you do meet the the MHI does meet the affordability criteria the other nice thing about this program is the first payment isn't due until about two years after substantial completion so if construction isn't completed until middle of 2019 that first loan payment isn't due till about 2021 so just if I can add to that just as a reminder the bond the debt service for the clarifier final year is 20 is FY 20 so this debt service would pick up from that capacity yep so that's the biggie at the bottom here result of this project actually have a zero increase in sewer rates so again 1.2 million for the amount estimating 315,000 and loan subsidy that you wouldn't have to pay back you're looking at an annual loan payment of about $54,000 for that for the 20 year again no increase in sewer rates schedule here John talked about this already I kind of show it a more conservative time frame here but I think our expectation is if you did pass a bonnet in March we jump right into the into the design contract documents permitting we could definitely be ready to put this out to bid late summer the only caution there is sometimes depending how busy contractors are you can get decent pricing and sometimes not so as we approach that we can see if it makes sense and kind of how the big climate looks like this would be a good fit because they could get the earthwork the concrete work the building kind of done on the fall and then kind of come back in the winter months and put the put the equipment in so we can continue to have those discussions again at the bond vault passes and see if that schedule makes sense but worst case we're showing you know going out to bid in early February next year when you can definitely get good competitive pricing and the bit climates optimum in questions so this is your grinder that you have now and this is that the unit that does the shredding the flow passes through that and that's what you currently have and again so that doesn't pull anything out of the full stream it just tears it up and grinds it and move moves on through the plant so any questions it takes longer than you think and the reason for that is the equipment by time you know you get a contractor on board you a couple months for shop drawings and whether it's about six months so the site work in the building and everything really isn't that kind of the critical path item is actually getting the equipment so that's why it could work well if we can hit that schedule and get it out to bid in August you know get a contractor on board in September that way he could get the foundation site work building all kind of done and the equipment showing up and you know maybe February March timeframe and you can do the install on that so but usually the equipment kind of delivery timeline it's that's a critical item here with like the we're obviously adding process like doing it in an efficient way it sounds like do we expect higher operating costs because of this there could be a slight increase and it depends a little bit we try to be as flexible you know one of the things that we're really trying to do in all these projects is the sustainability energy efficiency is critical the challenge we have a little bit because of this structure because the exposed wastewater flow we do need to design the heating ventilation systems in that space to be appropriate for the classification but what we try to do with that is set that up so the operators have a lot of flexibility for example they've got a gas detection system so they're not operating that system 24-7 they're operating it when they're in that space so we try to make sure that's as energy efficient and as flexible the operate as possible I'd say generally what you have if anything would be relatively slight the equipment we're adding is a high horsepower so with some of the other things that you're doing there if anything it's going to still probably be better than where you're at now so we have the new boiler so we can create a zone for that radiant heat and not have any moding heater or something sitting there with a fan and something to corrode plus it's in a location that is really just a turn of the valve to get it running from where it currently goes through this grating that we rake manually three times a day to the new facility so we can set up a manhole in a bypass fashion and then when the building is ready to go live close the valve and run the flow through there so we're going to keep the same structure and we had talked about actually talking with the state about downsizing the design flow is right now they require four million which we rarely see so if we could downsize the equipment with the idea that anything after first flush is fairly clear because we still have a combined system no matter how good we're getting in the collection system we still have rainwater that reaches so that first flush will go through the facility and anything over the top of maybe the 3.4 million could go to the current screen in that that's very little bit in there so we've got some we've got some detailed work to arm wrestle about I think with the state it's pretty flexible in that regard talking about max design right so you know that thread you know we've got the debt service neutralized have we done estimates on operation just operation cost increase yeah with the small horsepower and you know it is an inside right now everything is outside so the idea is to get those get those things inside because we have a real struggle in the winter time disposed as you can imagine everything sitting in a small heated wooden cabinet with a dump so having everything hopefully going into one dumpster where we can hire my ears or horse or company to come in once or twice a week and just pull in back get the dumpster take it away put a new one in it's gonna it's gonna really save a lot of horsepower down there that I could certainly use the guys to do something else great I was gonna ask that if there was a consistency in schedule to the dumpster fillings or those on July it's about a third of a yard a day with just a bit but if we get a real bar burner rainstorm it's flushing the lines and we can get upwards of a yard which is pretty substantial difference especially when we've got one yard come stir they have to be aware so yeah anything we can do to improve our efficiency down there and I just mean staffing efficiency these guys have been raking 20 20th century technology for too long and it was all piling up in those oration bases their foot I think I've talked about this last time this year for foot and a half thick of what mm-hmm I think it is also long-term operational concern from a staffing perspective you know we have an amazing crew down there who's really been on top of running a pretty dated facility and they're going out twice a day and we're more and raking this stuff up and when we think about succession plan a continuity we really need those minds focusing on more innovation you know with what could be coming down from the state and phosphorus reduction requirements we need them focusing on those kinds of improvements and not out with rakes twice a day yeah we want to make this an appealing position for people in the future we've cleaned so that first basin right there we've cleaned we've cleaned the second basin these two right here are offline because of our flows aren't at design yet so that's why they're green they just have algae out so you know these four tanks here you got to do those it's not a pretty pretty easy job but we'll get those clean in the next two years so with this constitute this constitutes a shift to a fully automated system or a more automated system fully fully automated I mean similar to what the rest of the communities in Chippin County have it's kind of unheard of and that unfortunately as diligent as we are I say we I've done before but the guys that work down there no matter how diligent they are that stuff is getting right yeah and of course we've got an aging workforce too so the more automated you know the less manual and stuff I mean it just makes it easier and that's generally what most places have gone to over the years we're all there we haven't got to that point but one of the things back to SES comment is we're wrapping up the preliminary engineering study and so we'll be going through your operating budget we'll be making some estimates on those for that particular piece of equipment if there's any savings on the disposal side we'll look at the electoral costs generally what do is we'll take your existing sewer budget you know and go through where you're at now and then try to project outward you'll be you know once he once you get that up and running so we have a handle not just on that side but any changes no one M cost to hope is that we can get both processes in the one dumpster so we can have one garage door back in so which which unit are you suggesting we go question I think even though the screening they're pretty subtle and cost we have a heck of a grease problem everything is gravity to the plant there's no pump station where it can emulsify and float and be removed there it all ends up down at the plant and I don't know as any amount of education it's not necessarily restaurants there's residential grease I mean as it comes from all over we've tried to isolate this and figure out where it's coming from to see if there was bang for the box to get out in a PR standpoint but the nuts and bolts of it is that we need to remove it at the plant and the vertical screen doesn't better job so we may push I think we have from an operation standpoint push for that the downside to that unit is getting them all into one dumpster the grit and the screenings because of the way hydraulically they have to be oriented in the building so we may need an auger we may need the wash unit which is another $60,000 so I'm not proposing this unit yet and maybe just an auger as opposed to the wash but stay tuned and keep you guys abreast as we zero in on the design so you're not fully committed either way at this point we're not we're leaning towards this unit though because of the its efficiency removing the grease yeah the budget we prepared you know is based on this type of screen and including that the washer compact also the 1.2 is inclusive of the water yeah we just try to be conservative yeah we're still working through the details on the options again if we can get a contractor in to build two buildings during the same process which it may identify a contractor darned human contractors in the Vermont, New Hampshire area of state New York that do this kind of install but a building are very similar foundations and so that may help push a contractor to be a little more aggressive with this pricing if I ask two buildings yeah so we're hoping for that but again the claim the same the climate but if we're ready with the with the design engineering we can build it this fall if we have to wait till spring and get it out over the winter we did it again we can do that I mean Joe can suffer through one more winter with our tank of trucks and back of trucks in this ground nice to do it both together I think but you know it may it may not make a difference we're at us at 1.5 million dollar price tag is a I'll say it's a piddly sum but for a contractor to come out of New Hampshire if he's busy may not be real competitive so we have to play that game yeah the other thing we'll have to talk about too which you know from a cost standpoint is the strings tied to the state funding you know because that's a revolving law and it's got American iron steel we've got the Davis bacon wage rates so we'll talk about that and may we want to be a little careful how you package those or how you do those two project skis you don't want to push that additional cost necessarily in the addition if you're gonna use you know just city funds for that piece of work so this John said there's a contractor you've already got somebody doing the concrete work in the building so they may be attractive to work on both of those concurrently so the what's the impact of the garage on the the current coming for retiring the current debt service payment will adding the garage to this project still have it be a neutral impact or will it push it beyond the current cost we're looking at around a quarter of a million dollar garage $250,000 1.2 budget is around $60,000 so the ratio we won't get 2% because this is the revolving loan fund for the headworks wastewater loan right but i think the bond bank is pretty competitive i'm not mistaken it's going to be a little over 3% yeah yeah so you know like we could use the reserve money i just assumed bond it because it's a building and take out a loan so it may be another 14 to 15 angel for us $250,000 3% from the numbers for an additional portion okay so when we talk about that that would be good to know yeah so when we talk about the cip at the january 22nd meeting we'll have a clear answer for you on that i guess just strategically again going back to sort of the initial concept while getting something for nothing from a general perspective sounds nice just from i mean from an impact perspective if we do build in more debt capacity that's not the worst thing in the world either you might have to explain to people while the taxes are going up a little bit but you know again that's got to be a strategy going forward is building in some capacity to carry some debt so we can continue to do new projects once we retire the valid point you know versus versus the making arguably have that capacity in a sense of just why this is so easy sell the question is if you can get a very small amount added to it do you think about doing that i mean that's you're right i mean there's breaking points there somewhere where tips one or the other just an idea just a little um is there any increased impact to the residents that live down in this general area of town will it be more not during construction obviously there will be more impact there but like moving forward is this will there be increased noise or increased trucks so i mean i guess if you have a garage down there there might be some more a couple extra trips here and there not significant because you go down there anyway right with the new building with the new equipment it's not there's no real air movement there or high-pitched frequencies coming from and it's inside right now it's all outside so you know there's there is some noise pollution there now um it would actually be less great other than a you know a trash truck coming down once a week but i think minimal so this is the design here so there's your control building right here that is the there's the new garage location right there and then your head works is over here so we would have a garage door coming in this side your garage door going out the back side so you'd still continue with the looping maybe the size of those vehicles so it's the location is really pretty pretty well set up for this type of garage gmp's got their transformer facility here i spoke with them they see no problem with that at all locating it there we don't really have any future processes that would go back here or over here so we've got some we've got some open ground there the footprint standpoint much for buried utilities there's not much of anything you know the flow line comes down that we would tie into and so we're pretty well set up for this type of facility both buildings do you get the other one yes it's pretty it's pretty uncommon to have that much available space at a wastewater treatment plant site this is a architectural mock-up of what we're designing so there's a parapet right there of the current building it would tie right in garage doors on one side and double garage doors on the other and this is facing kind of the only neighbor that we really have just a couple of quick windows and air vents up here for air handlers so it's a it's a pitched one single pitched roof it's good design i think it's a decent design for what we need it's nothing extravagant we don't need anything extravagant but we need to wash down capability inside and floor drain so we can wash down vehicles and try to make it into a useful space this isn't the first time we've talked about having this building right let's come to this here closer and we've got actually seeing it out of on low and getting it digging it built yeah we talked theoretically because i don't think we even talked about the funding part of it now it's it's a design already yeah we put some money aside last year for this building and then it came in much higher than was put aside so the idea is to now use this opportunity to do both instead of doing them separately set you made a comment and in between remarks and i remember hearing some previous discussions about potentially capacity for some solar panels down there and i'm just wondering if that discussion is still ongoing if it has any relationship to this work on that roof you scroll up jessie please you see how that's got a single pitch on the southern exposure it would seem to me that that could be incorporated there there's not a lot of land that isn't kind of covered from a line of site sunlight other than the fact that joe uses that for snow removal place snow dump um so it's um very potential but i mean it's a 50 by 40 foot garage so it's a it's not a small footprint so putting some panels up on that southern exposure is what's thought of and i've got some some meetings to get with contractors and say you know let's try that sharpener pencils on this design and and and by the way what do you think about solar panels on the roof certainly making it supported for that great catch if you're right into the green mountain transformers right there right it's exciting it is i mean i know you know from from a perspective this is again tends to be one of the last things people think of from a service standpoint of where where that where this ends right the last the last stop when something goes down the drain but i mean just from a forward thinking you know plant sustainability long-term perspective it's exciting trying to do an incrementally to not just a big upgrade but trying to be smarter about some of the upgrades and stagger and then we can appreciate that and they appreciate the impact that this has on the other equipment help it age more sustainably any questions comments questions comments concerns from the public we're going to go by waste water right now it's so fascinating here just great to hear your expertise down there too john gives a great tour he and for all the group of about 16 Girl Scouts who wanted to pull every lever and push everybody in the entire plane i'm sure what they mean regime but that's all right that's all right thank you very much and then i do we want to talk just blur right into the state revolving loan fund agreement yes so on november you approved our application for state revolving loan fund for this pre-engineering work so this is just the loan document that is associated with that application that requires your approval on signature it's for the value of the engineering work currently being done it's assuming we move forward with the project half of it will be forgiven during the loan process and if we don't move forward the project within five years we do have to repay the balance with zero interest that's a great deal i mean that's a really helpful methodology the state uses to help communities out it's a great great thing if they do it's well designed um you know and then just in considering that i mean sounds like that's pretty much the summary is if there are concerns about the advance advancement of this is a bond issues for this year now would be the time to pipe up on those so we don't continue down that road and staff continue working with an understanding that there's good buy-in here any concerns regarding the project overall or the state's revolving loan fund agreement no i think it's exciting to start releasing this type of project that benefits everybody is there like a number like generally when you use this type of funding because you have to abide by the american steel and davis baconola is it generally 18 percent more expensive or is there like that's a good question um and i probably don't have a real answer for you it varies um it varies on the type of project you know it applies not to a whole lot of things in this case it doesn't apply to what you know for example would apply to the steel and the reinforcing the concrete probably not much more i think what we're finding is more of an issue where you get into piping hydrants all those kind of things so i think if you're looking at a project like this is probably you know if it's a it's a small percent it's probably two two and a half percent of something at the most you might guess at times they may get up to six or seven or eight percent depending on the project components but something like this probably pretty small impact so the thing here is you're getting that construction low in subsidy um and the other thing just to kind of put the pitch out there if we don't know how long that's going to be there because that's a relatively new thing that they put out there the last couple years to kind of incentivize and get more projects moving forward so it's already dropped from 300,000 at 250 and we don't know exactly where that's going to be over the next year the following year so thanks. Any other questions, concerns? Everybody on the board? Good deal. Any questions, concerns from the public? Very good so seeing and hearing now i think you can you can see that this is Astralis Board of Project and funding methodology. Did you start it? You do need to approve the document. Sound of this discussion. Oh my goodness. Do you need it for next week or is it okay for a week? No it's fine. We can consent agenda it. I'm going to do a verb. Other questions, concerns, comments? Seeing and hearing none I'm going to entertain a motion to adjourn. This will move. Second. Motion by Brian Corden. Second by Brian Corden for the discussion. Hearing no, those in favor, please say aye. Aye. And those opposed? Motion carries.