 Who is the site manager? Okay. Are you up in green field? The main office is in green field and that's where Jamie and I are. Okay, I got you. Great. So we'll wait for it. What did you say their name was Sheila Murphy. Okay, we'll wait for Sheila then. Yeah. I could send her a quick text. Just for my clarification, because we're working on our budget for next year, which the Amherst CDBG is part of. And that goes through the end of next. Can you give me the dates that covers? Yeah. So the, the grant. This grant runs from June 1st, 2022. To May, May 31st, 2023. So it's a 12 months. Oh, okay. Just through May. Okay. Thank you for telling us that. Yeah. That makes sense. So we won't start. We are getting ready to close down for the summer. We don't teach classes in the summer. Okay. So if okay with you. We'll start it in the end of August, the very end of August. Yeah, that's fine. I think I would still ask you just to submit one of the, a quarterly report in, in July. On July 10th, and it can be even a paragraph long, just saying, you know, we, we close down for the summer. We'll, we'll be get back started in the. In the fall. But just so we have that, you know, explained. So what quarter does that cover? Cause I don't, I'm not. Yeah. No. So the. So it's the quarter ending June 30th. They ask for. A quarterly report by July 15th. But. But the quarter only starts on June 1st. Excuse me for being so dense. No, no, it's, it's, it's fine. It's frustrating that none of, none of these dates align with the. Fiscal year or fiscal quarter. So yeah. So you would basically. I've been having to explain this to the different agencies. The period from June 1st to July 10th. Would be your first quarterly report. And for most people, that's just going to say, oh, we signed the contract. We had our startup meeting. And maybe we had some expenses, but. Yeah. It's, it's for, for most, for most agencies, it'll just be a paragraph or even just a few sentences saying. You know, we have, you know, we, we, we signed the contract and we're getting things ready. But. And then so for the next one would be from July 1st to. I used to have all these dates October 1st. Okay. Yeah, then we'll have activity. Yeah. Can we. Oh, excuse me, Jamie, go ahead. So for invoice purposes. Every quarter, for example, then. To you by October 10th would be probably our first in Poison. Yeah, you can invoice. You know, you can invoice monthly. You can invoice quarterly. You know, whatever is easier for you. If it, I don't. If it's more frequent than monthly, I think that would, you know, that would be a lot, but. Yeah, monthly or, or yeah, quarterly makes sense, because then you can submit the invoice along with the quarterly report and it keeps everything nice and neat, which is, which is great. Yeah, we'd like to do quarterly. Yeah, we'd like to do quarterly. And if. Would, if some cases I submit. My employees separately from what she is going to report. Or would you rather have everything come together? It's fine. Yeah. I mean, it's fine if it comes separately. Okay. Do you want everything via email? Or would you rather have our copies? Um, Let's see. I. Um, To do. So it depends if you, um, if you're providing a lot of backup documentation, which we ask for, you know, we, we would like to see. Time sheets, you know, payment for rent, that kind of thing. And then, yeah, it might be easier for you to mail. Things to us. Okay. But, uh, Cause ultimately I have to print all that anyway. So, um, it's easier just to get it in the mail. But, um, Yeah, if it's just for other things like the quarterly report, that's, that's fine to do over email. Okay. I just texted you and not like her to be. Um, Late. That's not normal for her, but okay. She has some family things going on. So I don't know, you know, Jamie and I can always take notes if it's something that involves her part because she does do the narrative report. Okay. Okay. Yeah, that's fine. I think, and then for the quarterly reports, you know, I don't think it's that, um, Difficult. I guess one, one thing. That I think is important to note is that the. Along with each quarterly report, we also have you report on the different, on the beneficiaries that have been served essentially that the students you've served. Yes. And, um, it's important to note that that's a cumulative number. So, you know, I guess your first quarterly report will probably be zero beneficiaries, but then the next one will be. You know, those that have been served from. Beginning of the contract through. End of September. And then the next one will be. You know, the beginning of the contract through end of December. And so it's not like the clients you serve. During each of those quarters, it's really the full. Cumulative. Cumulative number. Yeah. Yeah. Okay. Um, And did you forgive me for not knowing this, but did. Did you send us the template for that already? No, I, I, I will, when, um, I'll send out a reminder to folks about, about the July quarterly report and I'll include that template. Okay. So. I have another question. Could we do this report ahead of July 10th? Since we're not going to have any activity. And we're not going to invoice. Um, could we. Get it to you this month? Um, yeah. Yeah, certainly. So yeah, I usually, um, this, this is, this one is different because it's a, you know, Only a month long, like quarter. But so I usually send out a reminder a month in advance. Um, to the, to agencies. Um, So I was going to do that. Um, either tomorrow or something. So I'll get you the template. Okay. Yeah. Oh, that's great. Appreciate that. Thank you. Just cause we, we don't want to leave it or I don't want to leave it till the last minute. Yeah. Yeah. That makes a lot of sense. We'll be closing down. And so I guess, um, one other thing is how do you guys typically handle, um, like your, your intake forms? Um, I think for, for block grant, uh, we want to have, um, Demonstrated like people's, uh, the. Income levels of the, of the beneficiaries. And so, um, different agencies have different ways of doing that. Um, But do you guys have like a standard. And take form that you use? We do. Um, We have a standard intake form that we use and we have. Um, if there haven't been changes, we have received funding from in the past from the Amherst block grant, not this past year, but, um, so it's, um, If it hasn't been changed to maybe the levels have changed. I'm not sure. But, um, it was synced up well with our intake in the past. Yeah. I'm going to send out updated income levels. Okay. Income limits. So those, those were just released by, uh, HUD. Yeah. So I can get those out. Okay. Yeah. All right. Well, that's good to know. Um, So yeah, just make sure you're keeping those on file. The intake forms. And, um, I think we've had a little bit of turnover over. Uh, this, or sorry, the state has had some turnover at the DHCD. They're the ones that administer the block grant program. Yeah. So we have, we have an interim program representative now. Who's good, but we're expecting to get a new program rep in the coming months. And, you know, they might want to, you know, just do things differently or look around and see and make sure agencies are keeping things on file and all that. So we're just. Yeah. Wanting to where I'm filing. Everything right now, just to make sure we have it, have it here. Yeah. Um, But already, and then, uh, I guess just. A little bit about the, um, Program itself. Um, For you guys. Still, have you had. Obviously, you know, you filled out this application. Over a year ago. Basically. So I'm just, you know, I want to, you know, Check in like staffing is still. Good. I know you're, you're rely a lot on volunteers as well. So do you anticipate any issues? We have. Two very strong teachers and enamors to also act as we call them education and career advisors. Because, um, As you probably understand our population. Really needs the one on one support. And, um, so we've had them consistently for a number of years. Um, Eileen Barry and Amy Pacheckis. And then of course we have volunteers. From UMass and Amherst college. Um, that are really terrific in the classroom. And, um, So, um, that's working well. And, um, Just a quick story. If you'll bear with me that we just had our, um, High set is the name of the test. We admit we used for our students used to be called the GED. Right. So we just had a high set high school equivalency graduation that we held on the campus of Greenfield community college. But we had one of our alumni from Amherst. Who was our alumni speaker and he had gone through our program in the Amherst past the high set. And then it gone on to Holyoke community college. And he was just graduating from Holyoke community college with honors. And moving on to a bachelor degree. So, um, We know it works. Yeah, that's awesome. That's great. Yeah. So he's the amp. He was the Amherst resident. Um, Not in our program anymore, but, you know, had moved through. Well, yeah, I mean, I think, you know, it's almost like a sign of success for you guys is that people. Don't need your services anymore. Like, that's right. Yeah. Yeah, exactly. Yes. Yes. When you, when you see James and I in the unemployment line, that'll be a sign of really good success. Yeah. Yeah. Maybe it's a couple of years. I would say that just a couple more years. Right. Yeah, but it, it's a good, you know, Amherst, of course. Amherst is our most diverse. Program, you know, we have immigrants and refugees as well. Right now we're compiling an anthology. Maybe we could. Enclose it with our report in the fall. Of student writing. Okay. Ben, what I'd like to do in the fall before I send out my first invoices is to send sort of the template. Showing the breakdown of salary, fringe, you know, the various expenses. Make sure all our totals agree and everything. So hopefully that'll work for you. The first part of September. I'll send that to you and say, yep, this is good to go. And then we'll use that. Okay. Yeah, that sounds great. That would be really helpful. And save me some time to. Yeah. Make sure it's in the right format. So. And this is some Sheila Murphy. She's our site director. In Amherst. Great. Hi, Ben. I'm so sorry. I'm late. I was got involved in what I was doing. No, that's no, no worries. No worries. Go. It's, it's good actually if, if, if I get to hear something twice then. Yeah. Yeah. It's probably my fault. I've been bombarding Sheila with tons of. Of. Supplies and program. That's funny. They're all here. I know I was revised. I'm sorry. Yeah. So let me ask who. So who should I have as the kind of point of contact for the. Grant. Or should I just, I can, it's fine if it's. Sheila and. Judith that's, I can, I can just kind of CC you guys on both. On all things. Is that fine? Yeah. Yeah. In general, it's just going to be like reminders about quarterly reports. And if any. Yeah. Could you put James on it as well? Or is that too much? Yeah, no, that's fine. Yeah. Yeah. So I could email you back. With all three of our. Yeah. I mean, not to make it difficult, but. James is really. Handles all the fiscal. Sheila is all the programmatic. And I just basically sit around. However. You have to sign everything. Yeah. You're the official signer. No, but right. I know Jamie and I do each do those separate pieces. And we coordinate. But sometimes I don't know if you have a new reporting. You know, we haven't had a CDBG grant now for a couple of years from emmer. So I don't know how the reporting has changed. Probably not too much. Since your last grant, it's, it's a. I was just explaining to. James and Judith. That it's a, every, at the end of every quarter. So this, this. Next quarter ends June 30th. So on, on. On July 15th, I need to send a quarterly report to the state. So I ask that agencies get it to me. About five or five or about a week before then. So this, this quarter is going to be weird because it's like, you all have only had. What, like a month of program and you haven't, they were just explaining you guys aren't really doing anything until the fall anyway. So. What is what, what, what, yeah, what is the period we need to report on for this year? So it's going to, yeah, it'll be quarterly. So the, your contract starts June 1st. Oh, it starts June 1st. Yeah. And so the quarter is only a month long and it goes through June 30th. So then on July 10th, you'll just, I'll have you submit a quarterly report that literally can just be a sentence or a paragraph long to saying, you know, we shut down in the summer. We'll have, we have not expended any money yet. We'll have students coming in the fall. And then fast forward three months from now, or three months from then, the next quarter would end at the end of September. And so on October 10th around there, I'll have you submit a quarterly report and hopefully by then you can say, you know, we have programs up and running. Here's, you know, what we've done so far. And James was just saying, he might, you know, be able to do that. I think we can try to do invoice, align that with it at your first invoices as well. Sheila. I told Ben that we weren't going to have any activity or expenditure. This first quarter for June. Right. Would it be okay if we just sent in this report saying, you know, we signed the contract, no activity. And could we even send it in next week? I don't know. I don't know. But I think you said tomorrow, Ben, is that right? Yeah, I can send that out soon. Yep. And also the new HUD has new income guidelines. So it'll send those. So, oh, right. Actually, I looked those up yesterday, but I'd love to see them make sure I got the right ones. Yeah. Yeah. I was also explaining, you know, just. Keep your intake forms on, on, on hand as well or in, in a file somewhere. And, you know, adjust the. Income limits accordingly on those forms. Yeah. The other thing was, yeah, just so for the quarterly reports, the, no, the beneficiary served. It's not just the number of beneficiaries served. It's not just the number of beneficiaries served. There'll be another like table you have to figure fill out. Yeah. That, that'll be a cumulative number. So it's, it, it. It's, it's not just the number of beneficiaries serve each, each quarter it's, it builds on. You know, the number served throughout the entire program. Right. And it's, but it's, it's some new individual served each quarter. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. So are we going to have five quarters next year, including this little month long one. Are we going to, is it going to be July to September. October to December, January to March and April through June. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. The contract ends on May 30th. Oh, so it'll be okay. May 30th. Okay. Yeah. So there are five reporting periods. Yeah. Okay. All right. No, I got it. And is that beneficiary serve table? Is that the same one I saw. Prior. A few years ago, probably. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Our consultant is here and one of the things we're working on, it's just the various dates we're working on. You know, and she's just, this is going to be in the straw out quick. May 31st. We'll be fine. We'll take turns. We'll put the coin to see who tells her. So. Yeah. It'll all work out, but it's. Very timely. Well, that's great for us. Yeah. Yeah, I'm glad we talked to you today because I wasn't clear on the end date. And it's perfect for us because our school year will be wrapping up at that time. So great. Great. Yeah. This is a new year. I haven't seen this one before June through May. Yeah, it's bizarre. I think the state is trying to get on the more normal schedule to have. Grant start on July 1st, but they're slowly moving up towards that. Okay. Just getting closer. That's great. But. I have a question for you. Just thinking ahead. This is a little bit off topic. But when will. You know, Amherst sort of reopened for us to be writing the next grant for the, you know, not this grant anymore. Yeah. So the state, they finally did release their plan, their proposed plan for the coming year. And so there's a few highlights, if you will. The deadline will be March in March. And so, you know, typically there's almost like a six month, eight month deadline. So we might be kind of reopening. Applications in around September. We're thinking. Wow. And. And so, you know, we might hold, we might hold another public hearing to hear from the community about priorities and all of that in August, I think. But then put, put out the, in RFP in September. Okay. Yeah. And so the other interesting thing is. They're combining the 22 and 23 grant into like a 24 month. Oh. Grant timeline or implementation timeline. And so, you know, it'll be. But I think it's still limited. And so they're, they're doubling the amount of funds available, but it's a two year grant. Unfortunately, it's still only, I think it's still only five social services. That's part of their holding the state's holding a public hearing to hear from communities about these concerns. And we might ask to, you know, if we can serve more than five or somehow, you know, if we can reallocate that money to more, more agencies if possible. So. So yeah, that, that's the, so you can, you know, begin thinking about your applications, you know, later this summer, I guess. Sounds good. Yeah. Um, Okay. It's good to know. Yeah. And sorry, I have to, I have another meeting at 130. I just want to, um, I'm glad we touched base about the next round, because I did want to make sure I mentioned that, but, um, did you all have any other questions? Do you Sheila? Well, we're going to get a template. Yeah. So I'll take a look at that when I get it and just make sure that I understand everything. Okay. Yeah, it sounds good. Yeah. I mean, yeah, don't hesitate to reach out with any questions. Um, we might do like a, uh, I think Nate had done these before in the pre COVID days, like an actual site visit. Um, and depending where we are with the pandemic, a, in a wave or whatever, we'll, uh, we might, um, either do that site visit over zoom, which would just be kind of like a check in or, um, come, come and do it in person. But that wouldn't be kind of until the program is really up and running, maybe in the late fall or something like that. So. Okay. Well, great. Um, well, thank you all for your time. And yeah, yeah, just, I'll be in touch with the templates for the report. Yeah. Yeah. And the income limits. Thank you. Yeah. Great. Okay. Take care. All right. Jamie and Sheila, before you sign off, can I, um, put us on a quick zoom ourselves, not this one, but our own cause just to make sure we're all on the same page with what Ben told us. Sure. Yeah. I'll send it out right now. Thanks. Nice to meet you, Ben. Thank you.