 The Board of Directors of Community Television of Santa Cruz County Organizing Meeting of November 26th, 2018. Would the Secretary please call the roll? Director Mizzier. Here. Director Hall. Here. Director Rand. Here. Director Wade. Director Mannheim. Here. Director Laurent. Here. Director O'Driscoll. Here. Director Ellen. Here. Thank you very much. Item number two on the agenda is Oral Communications. Would either of you like to address us today? Seeing none, we can move on to consideration of late additions to the agenda. And any additions or deletions to the consent and regular agendas. Would any of the directors like to pull anything from consent or add anything last minute to the agenda? Seeing none, we can move on to the consent agenda, which is comprised of three items to approve the minutes of the Board meeting of October 22nd, 2018. Accept the Finance Committee minutes of November 20th, 2018, and approve the recommendations of the Finance Committee to accept the October 2018 financial reports. Would anybody like to comment on this? Perhaps the Chair of the Finance Committee? No. One thing is, it's in our Executive Director's report, and I'll let her give some of the good news on that. Excellent. Excellent. So I would entertain a motion to approve the consent agenda. I move the consent agenda. Second. All right. We have a motion and a second. All in favor, indicate by saying aye. Aye. Any opposed or abstentions? None. Seeing none, okay. That item carries. We can move on to the regular agenda. Item number seven is the election of a Board member for a seat expiring November 2018. That was held by Adam Wade, who is our K-12 representative. We just received word that he's not going to be able to attend tonight, and there should be a new representative of K-12 to be announced this coming Thursday, if I understood correctly. So we will table that item for now. And move on to item eight, which is the election of officers for the coming year. Would any of the directors like to propose a... A slate. I would. Director Rannheim. I would propose nominating for Board Chair, Mitreia Maseris, for Vice Chair Matilda Hall. Matilda Rand. It's okay. Put Matilda Rand. I apologize. I'm not going to do it's Richard at all at the same time. I'm on the other side of the table. For Secretary Larry Laurent and for Treasurer Joe Paul. All right. Do we need a second for that? Who's our parliamentarian? That's a motion to appoint those officers. Is there a second? I'll second. Thank you. Director Lujisco. Any discussion? Any counter-proposals? It's not too late. Anybody want to withdraw before we... Anybody want to sit here? Okay. Anybody in the audience like to comment on this item? No. Seeing none, I will call the vote. All in favor, please indicate by saying aye. Aye. Any opposed? Abstentions? I vote against myself. All right. That carries unanimously. All right. So now that we've gotten that out of the way, we have item number nine, which is appointment to committees. And I think there is a list of the standing committee roster that is in the full agenda packet. Executive committee, finance and budget committee, personnel committee, governance committee, the fund development committee, youth grant committee, and the volunteer advisory committee. And I think that's it for current standing committees, right? Do we have a motion or do we need a motion? Do we have a motion to maintain the current committees? Are all the current members willing to continue to serve on those committees? Yeah. Okay. Then I will entertain a motion to approve the committee membership for the coming year. So moved. Second. All right. We have a motion and a second. All in favor? Please say aye. Aye. Any opposed? None. All right. So now we can move on to item 10, which promises to be a very contentious item. It's the approval of the 2019 board calendar. And the big change is former chair Gudger has asked us to consider in consideration of another commitment of director Matt Himes that we move the meetings to 5pm from 5.30. I know it's a radical concept. Can I comment? Please do. If that's a problem for anybody, I can keep making it at 5.30. It's just I have a standing commitment on Monday evenings that I'm always late to after this. So if we can move it up, it would be great. And if not, It's nothing to do with that time. No. So any further discussion on this? Will this work for everybody? I see a quizzical look. Secretary? I'll make it work. I just have to make sure I adjust my calendar. So it reminds me. I will take over the duties of sending out the ICS file with the coming years. I'll adjust it. So any further discussion on that item? Not as contentious as I feared. So I'll call the vote. All in favor say aye. Aye. Any opposed? Seeing none, alright. Thank you all. No problem. Means that I can get to bed early. So now we move on to, which often is the most exciting part of the evening, the oral report of the executive director. And back to would you kindly entertain us? I will. All the good news. I hope you brought popcorn. I have water. Next time. Okay. And water. Okay. So the most exciting part is that we are doing really well in the co-working center. We have been in profit for nine months. Three months. And it's really exciting because there was a time where we were thinking, how can we back out of this? But it's working. And we don't have like tons of money, but we're stable, which is good. So now we can start thinking about other kinds of things, like how we can make tons of money. But we're good. We're not worrying about paying the rent. So everything's okay. And we continue to have a lot more activity in the cafe area. And that's a wonderful thing. And it's just really nice to see. It's kind of exciting. We've got a new, we've got our new coordinator and he's doing some interesting things. We're having a Christmas tree this year with the tags on it from Salvation Army where our members can buy presents for kids. And we're doing a lot of little extra things. There are going to be cookies. I'll let you know when. And you can come over and have cookies with us. I think it's the 15th. And we're going to do first Fridays. We're going to do some movies in the studio. There's a lot of interesting, there's some really, I was really surprised at how many good movies are public domain. So we're going to be showing some of those in here and that should be a fun time. So that's great. And we've been renting the studio, which is good. And last month I reported to you that we had $1,500 in equipment rentals that were from outside people, not our own members. And this month we have $18.97. So we made a little more. So we're not like a hockey stick, but we're trending up. And under paid services, we did about 18 meetings this month in November. I haven't got an exact number for you because Victor's on vacation. And he knows the number. But that's about where we usually are. We usually do between 17 and 20, sometimes 24 in the planning months. But I think we've probably done about 18. We are, Victor is continuing to manage the programming and the government meetings for CMAP. And he's done a really good job of straightening that out and making it more predictable and kind of getting his team on a stable footing. And so he's done a great job. And as always. A question about that. Is that a long-term arrangement or is that temporary? Well, it's long-term, I think, because there are not a lot of people who can do what Victor does. There are not a lot of people out there. What we did for Victor was we took a different thing off his plate. He really doesn't enjoy, he's been a very good sport and he was getting for the challenge. But he doesn't really like doing the documentation and the field projects that we do. And so the person that I have at CMAP is really good at that. So he's going to do those for us and Victor's going to do this for CMAP. And so we'll kind of trade. And so it should work out great. Victor will be happier and we'll be happy and we'll be able to I think CMAP is actually going to make some money at this. So it's a good thing. I mean not CMAP, but CTV. Wait a second. Wait a second. Wait a second. Just a minute. This doesn't sound good to me. And since last month before we approved the Independent Media Initiative I've been working hard to get that thing rolling and I've been working with a local attorney to do an agreement for us and he should have that done by the end of the week and putting together some guidelines for future applicants and looking at just some different ways to handle it and so by the time I'll present what I have to the finance committee first and then let you guys tweak it and give info and then we'll take it to the board retreat, a strategic plan and we can tweak it for the event and by then I'll have tons of information so that should be... I think it could be really even bigger and more interesting than I thought originally. I found out more information and some new options I didn't know were available and so I think it looks like it could open up to be a really cool thing for us. So I think it's already cool now but I think it could be way cooler and bigger. I think there's a lot of room for growth in it to set this up so we can grow. I don't want to box us into a thing that we have to stick with so not that our contract is big or anything but we just want to leave it open for Tweakage later. Tweakage? Technical term. Some media term. Tweakage? Tweakage? So under coming to facilities of sad news about the internet I thought when I wrote this as recent as when I wrote this note it would be done by the end of January but something has gone wrong and the cable company sent a note that I received today saying they don't know when it will be installed so they have some kind of something that it's overloaded lines there's not enough capacity and so they have to figure out how to go around the overloaded ones who knows what that means and then we'll get it but in the meantime we'll just be waiting and I'm sorry about that we're doing the best we can we have a pretty good connection we have the business class but it's just not big enough for the kinds of things we'd like to be doing and under advertising I mentioned Ian's promotion of movie nights and I'm just about in a couple of weeks I'll be ready to start back up on our internet website project I had to put it on hold a little while outside a couple other things going on but I'm going to get back to that and our Google ads are appearing and sadly I haven't been able to get analytics from them but I hope to have them for you next month but we're feeling it I mean there's more people in our cafe and we are running more gear so we notice the difference we just don't have any actual numbers from them so I will get on them about that and we should have some happy news at the end of December so that's my report for November the question the gear that was rented was a similar type of gear well no I was just curious is what's being attractive from outside the membership yeah oh yes well no it's usually different stuff from outside the membership so it's more of the up level pro stuff okay is that sort of yeah it's different cameras and it's higher in mics and that kind of stuff our members generally take kits out that they're used to using and they've had for a long time but we've had the the studio has been rented by outside people and also some of our kinaflow lights and things like that the kinaflows are really popular in fact we have a company from Scotland that wants to run our kinaflow lights and a whole bunch of other stuff so is that what a lot of this Scottish Christmas? no that's not it yeah we haven't rented it until then we have a reservation and that's for I'm not sure I think that's for next month we've got an interesting question today Ian asked me and I've been knowing the answer are Aurelites are they tungsten and daylight? I think they're only tungsten are Aurelites or tungsten that's what I thought yeah so when we looked at it and I showed him that we have actually a whole kit with three Aurelites that's what I want good good I told him it's all ready to roll and so but he has to tell them and I showed him other light bulbs sorry but he needs to tell them no it's not daylight because they came from our studio so they're tungsten yeah they're tungsten lights they're not daylight and then that was the odd thing I thought we probably shouldn't digress too much into this but they wanted kinoflow and the Aurelites so I'm not sure they might be doing something outside because kinoflows you can use them outside to light up a person and they work pretty well they're the other option is the HDMI and that's just blinding it's like having the sun on you so I use kinoflows and the I think they want to feel for that we have three we have others hanging in the woods that's the whole thing so you work on it but it was interesting you know all the way from Scotland I know it's very cool they went to our website yeah yeah thank you very much Becca so as with any good story there's some twists and turns some plot twists there they're mostly good news so I think all very happy great so moving on we have item number 12 which is a presentation regarding the fiscal sponsorship project and I understand we have a video introduction which is that currently it's kind of blocking the yeah I've been in an introduction for me okay and then a video okay all right very well so we'll pass it back over to you back okay so I am asked our first participant in the independent media initiative to come in and show us what he's working on and the program he has a he's in process on a movie already but we'll be doing stuff here in the studio hopefully in March and I thought it would be interesting for you guys to meet him and see what kind of movie he's making so he's kindly brought the trailer and his name is Brian Cerenova and he's a producer of a number of films and I will let him take it away with Brian welcome thank you for coming thank you there's a mic right there I just want to thank you again for letting me and Trinity Cinema Productions participate in your fiscal sponsorship program as we raise funds in the continuation of the film I've been in filmmaking for the last 10 years in theater for the last 25 so this is something that actually came from New Mexico I currently moved out here about four years ago to take this film it was actually a short film and the script was rewritten to a feature film so now what we're doing is going to be utilizing the studio and the local areas for a location and here shortly we'll be sending out a cast and crew call and internship call for the film and without further ado I'd like to introduce the film this is a teaser trailer from footage that we shot into Mexico for this push in the completion of the film so Ademas are you sure about that? you saw what happened in subjects we used total memory loss Ademas you aren't really serious about this when we plug in in five days to that massive supercomputer ester something's going to happen distract ladies and gentlemen now as we see the auricloud visible in the daytime sky we watched the final exodus leaving from mascarus's space traveling to the way station on the moon for there they will wait out the four year passing of the auricloud meteor storm they will be integrated into the mind of the supercomputer allowing for the elevation of the auricloud without T.C. technology earth's protection would be impossible I'm Nicholas Ademas a presence a consciousness in it as if there's an instant to live if you stay tuned on ademasthemovie.com we'll be posting updates and there's more behind the scenes stuff on there and information about the cast and crew and we'll be posting the crew call on the site as well as Facebook and Instagram fantastic well thank you again for allowing me this opportunity how exciting thanks very much you're very welcome thank you was there anything further? no, that's it I think that looks like a wonderful way to start this new program I'm very impressed this is about production values beyond anything I've seen on the community television I have a quick question how do you raise money for the film so you can produce the rest of it there's several different tears of fundraising Kickstarter program and just the people that we know people that will contact us there's different entry levels of that kind of thing great any other questions or comments from the board alright seeing none we'll happily accept that presentation and look forward to watching the progress of this project and projects to come as part of the fiscal sponsorship program so we can move on now to item 13 which is to consider creating the ad hoc strategic planning committee which sounds like a great idea do we have any sort of presentation on that we made the decision at the last time when we met oh ok and that we since we're doing so well right now and that we don't have to kind of run after struggle day to day just to survive so we can now actually look ahead and then from there fill everything in and make strategic steps to really make community TV what really the seats are here so that's what we said we're going to do and I think we want to get people on I have a list here that has been provided by my predecessor with yourself at the top of the list director ran ok in no particular order in no particular order director ran director oan and director manheim from the board and then from the community our former board member nathan benjamin has graciously agreed to serve on the committee and former chair keith gudger will happily join that endeavor to forge a plan to go forward and expand and grow and see where we can use our resources to serve our mission so would anybody like to would any board member like to put forth that motion? motion yes I hope that we establish this committee with the names that you provided in no particular order do I have a second? second alright any further discussion? ok all those in favor please say aye aye any opposed or abstentions? seeing none we have a new committee I'd like to just wish you good luck because the last time keith did one of these committees it was in a whole another world of a world of a different climate I was trying to think of the right word it wasn't an Alan Maguardo like the movie we just saw but it would make a good film probably so I think that's a good building point for this and it's really exciting because they are the group that came up with the idea of this joint venture we're in now so it does show that thinking ahead sometimes really pays off so good luck to all of you so they actually started this new climate change at CTV which is a positive climate change so thank you fantastic alright well with that out of the way we can move on to I think it is item number 14 which is to consider the approval of our contract with CMAP which if I understand correctly is what allows us the services of our illustrious executive director so did anybody have any questions or comments on that agreement that is included in the board packet I just like to have Becca run over anything that she's I know there were some discussions on this a few little things I wonder if you could just highlight them for you know the record and then we can just go from there it looks fine to me but I just thought it is an important document and it is an important document I am not really involved in creating it what are you going to say it would be hard for me to do because I just like to be for you and I like to be for CMAP and I don't if I had if I did this contract I would feel like it's a CMAP contract and I'd be I'd be thinking of you different who where you're loyal so I just don't like to think about it but I can tell you it's the same as was last year the only thing changed is the numbers it's just a 3% larger now than it was before which is the usual kind of living sort of go up thing actually I had a question on that I was trying to figure out where the I didn't have the previous one but it's crossed out a much larger number I'm like man that's that was quite a I have to I have the same reaction 4 billion 25 million and $560 we're getting quite a deal this year I hope you get some of that I'm not sure how that happened I don't know what the original but I could go back from the 9th so I think it's in the $3,000 that sounds right I think the most important thing is that we both worked on it both CMAP and we did and there has been extensive communication between some members of our board and some of our board and I think that in itself is very important that is a very positive collaboration that for how many years we've had this now? 5 years? 6 years? I started in December of 14 but then of course we already had you had it going the year before before so I think it's about 6 years so that again is a very positive it's stable and we like that so that was just to make sure you paid attention so I assume there is a standard copy somewhere that has the actual numbers with no strike before the signature that will be taken so if there are no further comments I will I will entertain a motion to approve that contract with CMAP I will move I just have to make one comment the other change that we haven't talked about which I'd like all through here is we've changed this using the best efforts to seek sponsorship grants off such revenue fundraisers to achieve self sustainability self sustainability has been changed to that's nice to be able to say so with that I will move approval and I'll second that we have a motion and a second any further discussion I'll call the question then all in favor please indicate by saying aye aye any opposed or abstention seeing none carry unanimously so now we can move on to item 15 we're adopting more resolution 001-2018 this is our first resolution approval of authorized signatures for bank accounts which is to remove Mr. Dodger and myself and with any other changes are you on there Matilda? Janice are you on there? no I don't think so okay the officers it's the officers and the executive director and I will move approval motion to second all in favor any opposed carry unanimously moving on we have item number 16 which is the summaries from the subcommittees that were formed at the board of retreat so do we have a hot studio update? looks like citizen pleasure so the committee is myself and Adam Wade and Becca Becca indicated that this is a really busy time of year over the holidays so Adam and I got together to review some of the equipment that's been proposed for the hot studio we looked at the lights that we currently own and they are halogen lights we turn them on in the space we discovered that they're too hot it smelled like ozone when we were done we did not think that's appropriate so we will be suggesting LED lights for that space we used the software that my trainer has recommended we brought up a PowerPoint presentation and switched the camera back and forth we discovered an issue with how that worked and thanks to my trainer's advice we now have a solution so I'm proposing that we will put together an equipment list I think it's going to be small enough it won't require board approval but we'll probably the January Board meeting let you know where we are on that and I and probably Adam and Becca will meet between now and then to move forward fantastic any questions on any of this I had a question so I was watching earlier today the last board meeting which I was absent from and I saw the little PSA you made for the station it looked great the sound I was curious what microphone you used for it the sound was not the best quality what microphone were you using for I was using one of our checkout shotgun microphones I think it's Phantom only because that's not in our current checkout because people are expecting to be able to use a battery with them and that one's Phantom only and I used the USB preamp with it and a standard computer I might go back and listen to it again because that sounds like a recipe for good quality sound it's a very expensive mic is it? oh yeah it's like $700 I just had it sitting somewhere so it may have picked up computer noise it may have heard a cat meowing or something but overall I was very impressed with the results of that the way that one was done is I used the internal graphics for that program and I set it up to automatically switch from slide to slide so that it ran exactly 30 seconds which is a really nice feature that one offered in the hot studio because we're going to have to standardize on a simple set of directions that someone could come in and just use it and I don't know if any other board members have talked to other people but I've talked to a number of members in the community and there seems to be some excitement about the idea especially if it's reasonably priced because it's something simple to walk into walk away with something just as another note this board has asked for the strategic planning that we consider how we might support future elections because I believe we consider that part of our mission it was seen to me that the studio would be great for collecting statements from people who are running for office these are hours you can come in and just sit down and make whatever a statement maybe have a list of standardized questions depending on the office so it seems like it might fit well with that as well so that's something we can consider strategically as we move forward with the plan that even if it's not a big money maker it might be something that fits well with our mission thank you Keith any other directors have any questions or comments thank you I guess I am officially the venues chair of that subcommittee and has been very kind and taking a lot of initiative and moving that forward and I have been dragging my heels unfortunately with the idea that we may not get too many shots to talk to these people so it's probably good to be very well prepared because there's a limited number of venues in the county so I would like to go there feeling very well prepared and Becca had given me the blessing to come up with some sample equipment packages but it sounds like at the Coomba they might have some idea of what they want to meet with us at the beginning of December so I'll work with the three of us and set up a meeting sounds great, alright I'll look forward to meeting with them I was at a concert the other night at the 1440 in the new facility there and they have a beautiful hall and I got a bit of inspiration as far as another selling point for this service is the term in the industry is IMAG which I think stands for image magnification so in live concerts often especially in a large venue there will be a camera on performer and they'll have on a large screen so the people in the city in the back can actually see the face of the performer so I was thinking what we could offer a place like the Rio for instance where there are seats at the back you can hardly see the performer is this sort of system that we could at least to them could be used to project an image of the performer up on their big screen there and you know they won't have as many of the cool psychedelic colors of lights but it's another selling point so I definitely want to work that into our pitch maybe a place like the Kumbo which is very intimate might not be as big of a selling point but for the larger venues for sure I think that will be hopefully compelling okay and what were they playing at 1440 what shows oh, it was Krzysztof who was familiar with the Kirtan genre so it's chant interesting guy, to me he sounds like Wolford Brimley, you know, doing an oatmeal commercial but he's very popular actually just sold out but he wears his plaid shirts and it's very down to earth and funny and so but yeah, they had one camera on him and big screens and light bulbs went off in my head yeah just a comment on that, I wouldn't write off the Kumbo for that kind of thing as well not for magnification so much but if you think about depending on where you are in the venue you can't see the keyboard those kinds of things where if you get a nice close up of the keyboard player's hands that's where the speakers are you sometimes can't see the guy on the right exactly so one more thing to add to our thank you, I'm running out of words now I'm not used to talking this much at the board meetings so I think that's it for now for the subcommittees from the board retreat and we can move on to the oral report from the VAC the voluntary advisory committee Matilda would you please well the VAC has started up the orientation and we did already a field camera class which was extremely nice as you know Rusty, Becca's husband does it as his community give back to the community and he does such a wonderful job it just pulls people in and with the stories and people tell stories and so I felt a little bit more enthusiasm from people to possibly go out because really what we want is use that class to train people to use our equipment to go out in the community and then eventually have our members learn better editing skills because the community always ask us can you come and tape our programs in the past when we didn't have DIFCA that was done for a minimum fee it takes a long time at that time it was such an incredible class so we also did the studio camera class same thing actually some of the people from the field camera class came also to the studio camera class and to the orientation now Keith is going to do in December an audio class and I hope the same enthusiasm will happen there and we did a studio supervisor training because we realized that we were wearing our studio supervisors off you know those are the people that set up everything the producer comes in they do the thing and they make sure everything is studio neutral when they leave so we trained 5 people and this Sunday I'm going to our satellite community what's his title? coordinator right? I'm going to give him his test, his practical test we also give them a written test and Keith and I are working on that together and that was great and David who's here and Steve organized it and we're helping with that so we're going to hopefully certify some more studio supervisors so that means that people in the community can come in, get trained and get skills and then can do more programming and we don't wear out our studio supervisors and our studio supervisors also have been helping with some of the paid programming so that's very important when producers come in from out of town somebody needs to help and watch and make sure everything goes well in here so we're kind of changing our direction a little bit and I hope that's going to bring in more people and get more certified people and better trained people so that's all I have for right now great thank you very much any questions, comments on that oh and any board member is welcome to come to our orientation and our classes and you should just come in and even if you just want to see it you do crazy things with people they stand on their head and everything trust exercises, falling backwards with a camera in your hand exactly all of that and the lights shining hazing all of that great I may take you up on that invitation I've been wanting to update my skills and knowledge about since I go back to the old analog days of SBHS right that was before my time well thank you very much for that so we can move on to the all report of the board chair my report is that I've almost successfully conducted one meeting so thank you I did want to I've been assured it's been stressed to me repeatedly repeatedly and again Chair Emeritus Gudger would definitely not want a big fuss made over the completion of his term here on the board and we're going to do our best to honor that but I do feel and I think other board members would agree that we'd be gravely remiss if we did not acknowledge in some way Keith's innumerable contributions to this institution in some modest fashion at least so but to protect my shins from being gravely damaged we're going to forgo the planned Broadway style musical number and though I would have loved to see director Mannheim in top hat and tails maybe another time another time and I'm going to skip the rest of these comments that I prepared and just say a big heartfelt thank you Keith from myself and from the board and we look forward to seeing you on the other side of the camera as we pass changing light bulbs going back to being volunteer of the year decade and the century and we really appreciate all the efforts that you have done on behalf of community television in your previous role here here and there will be I don't know is that a secret there will be appropriate refreshments suitable for the occasion of the meeting at a location undisclosed so just speaking for myself I got to say that I'm very humbled there might not be refreshments that's what I said undisclosed there's tea next meeting there's been a mix up you'll have to settle for our thanks at this point speaking for myself I'm very humbled and honored to be entrusted with this task you're doing a great job thank you I know there's no way that I can possibly match I wasn't going to say anything more about it okay stop it then I will say though as Becca acknowledged me before the meeting that the only way I can do this is with me here and of course the people behind the cameras we have a board an excellent board of people who are experienced in many aspects of life some have been on the board for a long time I'll be asking lots of questions and certainly relying on everybody's counsel advice and so on and so forth and with that that's my report and here's to many more years of community discussions continued growth and delighting and let's move on to item number 19 which is board member staff request for specific items to appear on the next meeting agenda any nope seeing none we can move on to number 20 which is announcements and I would like to thank our volunteers who made tonight's cable cast possible Linda Karen Scott Rob Gray Jim Russo and David Goldman thank you all very much and with that I will entertain a motion for adjournment I move to adjourn second we have a motion in the second all in favor aye with that we will call the meeting adjourned thank you very much