 on the dock and first to verify that this meeting has been properly warned posted at three places and posted on the website and emailed to the Harold Brandoff, correct? Yeah, so that's good or else we don't have to go home. Anybody have any additions to the agenda that they'd like to have put on there tonight? I have one work of contract that's been signed by Norm Christiansen that you guys just have to sign. All right and then I guess we'll move on to the minutes of the last Select Board meeting, the pre-count meeting on February 26 as presented and I had no corrections Patty you were, well you were in the audience for that one but I accept the motion to approve these minutes. All in favor? Aye. All right and this one goes for you. We also have some minutes from the special Select Board meeting on Saturday March 3rd and I would move to accept those as presented. All in favor? Aye. And then we have the minutes for the town meeting on March 5th and I looked through those and clarified a couple points and I moved to accept these as they were checked up. Second that in all favor? Aye. Okay, got those and that brings us down on the list to Guest Harlan. Your name is on there that you had something you wanted to talk about. You were going to put me down to talk about the Quit Plain D and the Shredder. Shredder, all right, so the Quit Plain D, do you do it so you have of course your question about that? I was just wondering how you decided, how is the town related to that piece of land? Funny you should ask, I can tell you, it's quite a story and let me get my notes here. It's kind of strange. Refresh the system, the exact thing you're talking about. That's what I thought. All right, so basically the way this started was back in the 1700s, the governor of New Hampshire because Vermont was, the ownership of Vermont was argued between New Hampshire and New York and the government of New Hampshire would set out certain properties that had to pay lease payments to support schools and support churches or parishes and this particular one was to support parish up there and then the revolution came along and with the constitution it became put forth that there should be separation of church and state so it was kind of a little issue of the state's paying monies to a church off of lease lands that muddled around for a while until the early 1900s when the state of Vermont put it on the towns to make up their minds what they're going to do about it and there was probably no money collected on that property for at least 40 years or so. There was the calculations that were done and if you look at a dollar in the 1700s versus a dollar now, I think that the lease payments were like two dollars and fifty cents a year or so and the extrapolation of what that value would be on into the future as far as it shrinks down you know yeah right they figured all that out they figured all that out and so it was yeah specifically is how many anchors are lease land how many eight times yeah in town I I can't get to the specific number there's a few few spots I think there's no no I mean this particular parcel how many eight five acre parcel I presume that it's the entire line to the whole plot it's the entire it's the entire parcel I would assume so but I don't quote me on that I don't know I didn't I haven't looked into that amount of detail on it well the um the title insurance people are the ones who have brought this to attention and assisting insisting that these these vestiges of colonial law get dealt with because they had trouble issuing title insurance on properties that have these attachments to them so that's what is prompted the recent attention to cleaning up those those issues and in fact there's a requirement that the town has to identify and decide which uh what it owns with lease lands and what it wants to do about them on into the future if you get back to my question yeah how much is lease land it's a 45 acre plot so I assume it's that the whole thing I I assumed I said don't quote me on that I don't know yeah nobody knows why don't you come into tomorrow and it's a 45 acre plot and I think that's what the deed was about so I'm assuming that that's the amount did you find it on that wall it's on watch on it you have something you want to share sure all back through the history of that plot all the way back to uh 1861 1850 what it was variously 114 acres plus 90 acres when it became identified as lots there was a lot 68 64 67 which is the lot immediately speaking it comes through the history through all these years that lot apparently was 45 plus or minus acres the research in the town office in our actual records is a little bit different than what was presented by the attorneys for the people that bought it it's still 45 acres I didn't see anything fact beyond that that are in our records but at that point in time it was known as old Philadelphia perhaps Goshen which means those records are not in our offices to go back historically to what you're talking about is how it all occurred I did not go that direction I only went to our own town records right but if a warranty deed was going to be issued and the bank was going to be satisfied I think somebody on behalf of the buyers should have gone all the way through those records that's not available in our town I don't know that it wasn't done it's just that that's not what's in our town a title search for a modern day transaction real estate transaction only goes back 40 years well there's your answer from somebody who's in real estate and within that 40 years it's within the age that you talk about and that certainly wouldn't get the dispute as you're speaking to in the history that I have here within that 40 years it's pretty much the the current kind of what I thought I do have a question regarding this transaction information that was presented to the town in the course of this came up over several select board meetings in 2016 was available to the public in our minutes so is it a smoky boat and my mayor appeared here on May night to bring up the issue of this parcel and with that line on May 23rd there's a comment in the minutes that Robert as soon as his mayor confirmed that the lawyer has reviewed the case and we can't do a quick claim nothing was ever explained beyond that why we did a quick claim the following meeting it was to be put out for the posting for 30 days it's been identified on that posting and other various records through the town of three different addresses which makes it a little difficult to follow on July 11th you dune move to execute the quick claim it having been posted it must be done the next day for $333 and 33 cents there was nothing in the town records post July 12th saying that was actually accomplished which would just be a follow-up for the public to see that we did something but I do have a question regarding the $333 and I do follow what you're talking about the mathematics of what it was worth at the time but it was one of the suggestions in a proposed conveyance approach that our attorney should have reviewed that's a town attorney that the town could use default charge of $1000 so this was a suggestion that the town could use default charge of $1000 one one of several yes it was a suggestion that's what I'm saying I don't know what to review was that by our count attorney but when it's suggested by the buyer's attorney that the town could accept a thousand dollars and maybe not have all this be going on oh it probably still be going on it's possible but at any later so we accept one third of that now my question there would be what was the recommendation for the fiduciary responsibility of town officers of saying oh just give us a third of what the suggestion of one of the possible options since it's very common in conversations here to talk about you know bringing as much income into the town and handling our money properly let's take a third of what might have been a better offer proposal on a part of buyer's attorney it's just a little confusing looking through the records because there's nothing to explain any of that and I realize that minutes are exactly minutes but there's nothing to explain any of that so you phrase that as a third of that amount but that was actually like the middle road of what we presented as the options and the lawyer advised that that the $33.33 would actually be more than generous in covering our not respond to that thousand dollars was kind of way overkill I think three hundred and thirty three dollars is at at two hundred and two dollars and fifty cents a year is covering like two hundred and fifty years of of lease payments that's it's really it's a token gesture and it's the other I was at sixty or a hundred twenty dollars was the other was the minimal that would satisfy it and we chose to go a few steps up from the minimal level of satisfaction so yes we could have charged them ten thousand dollars I suppose but we did we chose what we felt was fair at the time and was approved and suggested by the lawyer so the thousand dollars was one option we thought that was extreme well one of the points here is that this amount whatever it is that has to be held in the trust yeah which only the town can spend is the income right I don't know three times the income is still a nominal amount of money but nonetheless it was an available option now I realize that the select board relies very heavily on the town attorney for helping them make wise decisions but it just doesn't seem like the most prudent decision on behalf of the taxpayers just my comment okay well what happened and that's the history of it and in regards to the trust fund being set up with that's come to our attention that that didn't follow through and now that has been followed through and that was me yeah also I feel like the point fingers you can point them right at me so that's the do you have any more questions about the okay so and you also wanted to talk about the shredding of old documents kind of blew right through that you never got into the video so that box right next to you Harlan I can try to explain this that box is full of stuff that I need to get rid of those are our old things from like land records no land records belong in the vault and they'll stay there forever this is old paid bills old old stuff nothing that will pertain to anything nothing that will pertain to anything and as long as we have an audit every year that stuff that I had sent to you is not easily understood nothing's getting chewed up it contains anything no that's why we brought it out so you can put through there and satisfy yourself I have to report that to the state first so everything that we use for record retention has to be reported to the state and there's a whole ugly set of guidelines that you have to follow that really don't make a lot of sense at all but it has to be done do one last thing did you say that you still hold some leash lander down I believe we do fishing game has uh right apostate that's the only thing that that I know of anyway which to pitch the model amount of but here that's not for sale is it oh unfortunately yes yeah all right so we'll um shred that conversation and move forward means Joan you had something to talk about I have a bunch of stuff on roads and a lot of his information that maybe you want uh read between now and the next reading talk about some more because it's a lot of detail stuff but I'll just run through what it is um first um we have something adopted in 2011 which most towns have adopted though not necessarily all and called the town road and bridge standards and uh those are something that are essential generally um describe how the standards the town has been applied for maintaining its roads and bridges and goes into a lot of detail about slopes and culverts and you know grading of roads and that kind of thing um and the policy that was a not sure it's a policy but anyway was adopted in 2011 since that time v-trans uh has updated them in 2013 they came out with a new set which essentially follows the same uh procedure as the previous one but updates it to more recent standards and the reason why they recommend strongly that towns adopt these is it affects how much money we're eligible for uh for through grants for road uh road and bridge and culverts replacement uh upgrading etc repairs um we get substantially more if we have adopted these standards and also when it comes time for FEMA to step in if we've got some kind of a flood event that qualifies for federal funding it also affects how much money we are eligible to get from FEMA and how much they'll pay for repairs up to current standards as opposed to what uh was in in place that got damaged or destroyed in a flood um so i'm recommending and v-trans is strongly recommending that the town adopt current standards which are now 2013 they will be upgraded again probably not until 2021 to conform with the best management practices recommended by the state through the general road permit um so i've reviewed the 2011 standards that we have now and compare them to the 2013 standards and there are enough changes that i think you should just familiarize yourself with them before you just go ahead and adopt it um so i'd like to be able to give you sort of a summary of what the differences are didn't even have that to offer yeah i didn't do that just watching you know i haven't printed already uh no because i'm just working on it starting today and i did check with v-trans first and they i asked them whether when they need that and whether it's something they require or just recommend and they say well they strongly recommend it and they would like to have adopted before they meet with us um which they say will be sometime this month um because we need to meet with them prior to the august 15th date when we want to be submitting um grant applications through the class two road permit so that's number one secondly uh this was um dan something i think you were doing i just wanted to make sure whether it was done because it's something we have to say whether we've done it or not which is they ask whether um they're going to be doing center line pavement marking on class one and two roads this year supposedly starting April 1st so i'm sure that's whether depending and going through october 31st and they need to know if there's any roads uh paved roads that we would be doing work on so that they can time the pavement remarking to be after the work has been done so i think maybe uh north holler road is the next category damage oh no it's all right so that's all done okay good um i'm working on the April financial plan which also is part of the discussion when we meet with uh the state has to be submitted prior to april 15th preferably in march so i'll be sending that to you as well as we need to take a look at it pretty much follows what we say we're going to be doing on our budget but i did notice in the budget um that we don't say anything about major road related work that we might plan to do in the coming fiscal year um and that is something that um we should talk about even if it's not actually in the budget you know some speculative physics depending on whether we get brands but um it's something we should have sort of planned out at least for this year and it would be really nice if we could start thinking about you know being more than one year ahead so we can anticipate um where we're going to be working and what we need to raise do we know when that um the meeting with the state is going to be about i guess i'm asking because it's just something that we should execute that um the update and the standards before our next select board meeting or is this something that we could look at and then do at our next meeting um we'll say that unless we hear otherwise we could have a special probably one and then i left some copies for all of you and then also some extra copies you can taste anybody who just did and looking at the new municipal road permit which was instituted at the end of january um has a lot of requirements over a period of time between starting about now starting July 1st really this year going through 2032 36 36 okay um and again it's a lot of detail so i don't expect you to to read it now but i these are sort of the highlights of what the requirements are and what's expected of us what's expected of all towns for the next period of time uh to meet to meet their new road standing maintenance of road standards essentially it's what it is um i just wonder if i could copy that oh yeah i was wondering if i could also get a copy of uh your summary of the changes uh that's not written up yet okay thank you did that the summary of the the new road permit do they have any information or suggestions about funding sources for some of that yeah they do um most of them we know about already yeah um and what the legislature is doing over time starting uh in this fiscal year is they're putting a lot more money from general uh the state's general budget uh into these programs so that they you know a lot more towns can apply for a lot more money to do these projects okay you know town's been pretty good about half a year today and there's there's more we could be doing could be doing um we also have the benefit of the white group partnership and who as far as service money in our cooperative road agreement which makes a huge contribution um i mean they give us a couple hundred thousand dollars every year through that flocking of road agreement and really goes a long way between a lot of stuff and not just you know near or jason to the national forest but on the other side of town as well so um we have plenty to do into the future moment so this annual operating fee of two thousand dollars there's lots of advice for that i'll take it out of the highway budget yeah i'm saying that going forward you know those fees need to be incorporated in the highway budget yeah thanks we don't pay it nobody can drive on the road for it perfect jimmy i have a related question yes uh sidewalk repayment uh huh yes it's on here sidewalks have taken a hit in front of park ass everyone everyone right that's cool yeah i just see you see what's right here in my house so is that um a plan or is that eventually going to be a plan you don't know we're looking at sidewalks as a major project for the town right village right i was here for some of those yeah okay just curious no this winter is definitely left them in shape where it's going to force the issue um the question is is money um i'm sick to remember from past like we did we at fifth town apply for some sort of a grant to get the sidewalks repaired or we got a grant to study it oh the first step in getting in limitation grants is they want to see that you properly analyzed it and look at all the factors so we started down that walk oh yeah yeah it would it more likely we're gonna have to just attack some of the bad spots and just just deal with it there uh there's it's big it's it could be a big project but there's a lot of hot spots that we're just going to need to address and there's downright dangers but i think we need to be a little more uh cognizant of what kind of machinery we're using to clean those sidewalks off with um and where we let people park yeah exactly um further damage i think a lot of the the breakdown at the parkhouse was from people parking up on the street and i can tell you they do that regularly yeah it's uh it's broken up right down to the to the ground but um but that's there we had that on there it's it's definitely issue jone did there anything else you wanted to talk about before we slide on because we can um so basically yeah the sidewalks is um i put that on the agenda i have a whole half a pickup truck full of town sidewalks just one secretary i wanted to have shown some extra room the v-trans in relation to the uh money commission did i really oh i can you haven't sure you mean the same stuff though yeah thank you so we recently the our downtown designation um status lapsed for because of a whatever reasons and we're in the process of reapplying for that which involves rewriting aspects of the town plan and that's why it lasts is because the town plan needs there's new requirements for what it addresses and so that is one of the factors that would come into play in terms of increasing our eligibility for grant monies to deal with the sidewalks on a larger basis but the uh one interesting thought that i had is the the discussion that happened at a earlier meeting about what to do with the dandelion daycare building and is that need to go off with the union the stock bridge or does it not if the town took repossession or took possession of that building and i wonder how if we could sell that and use some of that money to to attack this project since this is not something we've budgeted for the sidewalks we've been working towards getting grant money for it but there's that's uh maybe leaching a little bit but that is a thought i had isn't it golden by the school it is it is but it's part of the property that would get sold to the new supervisor union and since there seems to be an abundance of property it's not clear i was headed to a school board meeting last week but that got canceled because of snow it's just uh um we got someone and brought up what's going to happen with that building and what that's meant to do it like really the town should take possession of it i think the town should pursue you know opening up is a daycare that it was remodeled for it was brought right up to specs a lot of money was spent on that people are looking for daycare i mean you could send these little surveys out you know and tucked into a school thing brochure and you're not getting an accurate feel for what the demand is if you put something in the newspaper saying you're going to open up a qualified daycare center in rutherland and see what kind of intake you get you know you might get a different story right you've got the grammar school right there you know there's a lot of possibilities there the daycare a lot of people have put energy into that but so far it's not and out to be i haven't i haven't spent this i'm not on the school board i don't know what the story is about that but like i know there was a big push to do that and it fizzled and i don't know the details of what happened there i mean if we had a stellar educational system down there was something that really offered that would draw people in there'd be people that would bring their kids there so that they could leave them off and get to their job i don't know just drawn it up if you thought it like advertising in a paper saying you've got a daycare that's up to state standards you need somebody to run it if you thought about running it as a business for the town i think some of that activity did take place yeah i'm not on behalf of this no i just seem stupid to give it away anyway can you say how much of the sidewalk project we the town would actually be responsible for funding i think i think oh i don't think the state deals with sidewalks uh they're they deal with the road but the sidewalks are the town's responsibility there is a fight patent which is the one that we did get that martha was talking about but they tried to turn us into wood stock the whole point of that was to get the sidewalks repaired and then you go through this fancy study by the boy and king and they should know that it hurt they're just over the mountain but um yeah that was a pretty elaborate stuff proposal and those are taken up this year so i think it was six hundred thousand but we came up with a different plan that was more suited to what the town wants to do there is that phase two of that state grant which comes through the trends which will pay for sidewalks and i'm not that familiar with the criteria and how much fancy stuff you have to do i'm sure you have to address drainage and storm water runoff and things like that that's been the thing is putting the cart before the horse is because we don't want to do a bunch of work we've had this conversation before but we don't want to do a lot of sidewalk work and then have the state come pair it up to address the drainage and brought 100 subways that's the you know the first step is to deal with the runoff the storm water runoff which there is money out there in this state they came through last summer and identified hot spots in town and where the repairs need to be made yeah that was the 2015 report and so what we're doing now is the storm water master plan that's underway now and you know we've made sure that they understand what the problems are with pride in the village and that's where their focus is and what they're gonna do uh i think the report is due in uh august we'll be meeting with them sooner than that and i'm coming in for an interim report but what the idea is that they'll come up with a plan that will address that aspect of the sidewalk problem um and then make recommendations and prioritize projects to address it so it may be that at least some of the funding for for that kind of work could come through that phase two of the sidewalk and pedestrian grants probably would come from other sources as well it is definitely a new spot for them to have to just deal with right it's not an interesting yeah right it's not going to know what the emergency is going to do all will become clear when the snow melts the um appointments we have uh appointments for going forward in two you want to just talk about time change for march 26th do that first shoot that down a little bit what time is school at seven school meetings at seven seven so you want to try and put me at five thirty five thirty on the next meeting do you post meeting time changes on the website it's on the agenda it's on the agenda and that should be on the website five thirty five thirty it's a right on your hand no why no so so um we already well rebecca kline is the assistant town clerk treasurer that expires in 2018 is that the the first of july in 2018 that that expires nope i already have your appointment you've already already have your appointment and you're willing to stay on is the select word clerk please yeah and john um where you're actually um not so much a point and you're hired so uh marco lio is good through 2019 yes i think that's first comfortable yeah just yeah we should probably stagger every hand we're 2020 or something well that's um yeah i think that's you that's probably a good idea randy as i'm we are we are yes these are second constable so are you re-applying to him i didn't like him yes and uh we'll still uh tom simpson a special officer we haven't had to call on too much but i think he's still willing to yeah great 2019 and with the local emergency planning mission uh we have mark belial on there to to my head i i can probably continue on with that you like that job in the planning board and board of adjustment we currently have dav kurris johan paunius dan mckinley sandi haas julie martin eric bone bowman and greg white and i'm the ex-officio from the select board so we have two that are term expires this year to talk to david and johan yep and i think that um i haven't talked to him but you talking nope they're not here to object they're not here to object so i don't fight them and then i we're going to reappoint david kurris and johan paunius they just don't know what you're doing but i'm going to go for it all right then i'm um the sonny administrator i guess i'll do that unless anyone else is dying to take over that job going once going twice okay fired chief down terry sevry that's elected you're all elected so that's all okay and we're by default water commissioners and um i've been the road commissioner up until now i guess i'd be going the best time you've been like awake at night wishing that you were the road commissioner you spend my dream but don't let you go all did you keep it thanks i don't want to take away that's me i'm still i'm going to stay in the road commissioner okay what else have you got i guess um by default how about how about this one i have in the onsite wastewater officer would you like to take that on the come since you're a little more i love wastewater yeah you're in charge of the plan up in at your place of employment so that that that makes sense for you to sure i have to quite come to the onsite wastewater officer we should do the badge crab inspector yeah crab inspector for this house yeah it's an inspector and um for the two rivers out of quiche uh regional planning uh representative and you offered to do that last year how's your experience been so far you want to keep on with that it's a steep learning curve i think i still learning still learning still willing to learn and then the um on the two rivers out of quiche regional commission advisory commission i guess i'll go with you to husband family that meets together stays together and that's coming that way so when joan the um two rivers out of quiche regional commission that you know that's your the um water advisory there's a lot of clean water advisory committee yeah they were that lights turn this october 31st october 31st but i think that we could still i i'd reappoint him he doesn't want to you know i'm sorry the health officer would be john white and the town service officer i think paul dory would continue in that and for the um emergency management director vick rubato is uh doing a good job on that i would nominate him or appoint him to do that and i will be continue with the alternate is that and rob gardener is the emergency management coordinator he's going to dry unless he complains let's reappoint him for that what exactly is that so that's that's basically communications communications you mean emergency management it's just the generator the next flood we have the next flood we have it's like you know in people's related has math has math there's you don't know until it comes up and then you have to rob would be emergency management coordinator by the way is emergency management director yes yes oh okay yeah so he's the director basically if the shit hits the fan um everybody pictures in as much as they can coordinating easy yes all right thank you wonder right so yeah and the energy coordinator is was marv how are you right would yeah i was interested in that one little point and i'm sorry otherwise bring out the silver yes and he was also the bethah royal to the solid waste advisory commissioner and till he says he doesn't want to do that i he's a civic minded fellow jim even though you're not on the select board anymore would you be willing to stay on as a recycling coordinator you know thank you and martha and joanne would you guys like to stay on as a park committee oh sure we've been a carpark committee for years all right and you're also on the rec committee but that's um that's more of a volunteer thing not really a pointed thing and then we've got mark belial as an animal control officer pound keeper and humane officer uh he did go back and get that dog that we saw i would point tim krally as a stage coach representative yep vick rubato i think will still stay as a representative to worva seen as he's the president of worver that makes sense and jim you are the alternate to that do you stick on with that i don't all right norm smith has been the tree warden as long as i can remember he probably would still be willing to do that and the e911 maintenance site your point angus cusker do that and the green update coordinators donovan and desmond but you go but you go there's still around to do that yeah and the community advisory board marvin i'll let us know if something's exciting happening so with the budget and finance committee i'd like to reappoint lois bond robert meaghan greg white of course the select board members by default barb default barb de hart vick rubato mancy woolly and jim you would ask that you'd like to be involved with that still norm christians norm christians no no he's on his website oh sorry isn't greg white on that one yes in greg white yeah it's kind of great is now we're getting off of that and yes norm christianson is the website administrator and we're going to ask ask him to link to orca media so we have a quick access to to the video documentation and we've got the crew patrick scholarship presenter we have no one in there and that's it seems like that is also kind of in la la land right now it's a school change just my i just want to tell you i'm on a committee that is working on having the final um organ helping organize the final graduation have a special present a special observance for the town of the week before the same day as alumni bank so um there will be a there will be a graduation for the 16 years and that'll be our final graduate graduation or 124 so um i don't you know i mean there may be someone who applies but that would be the final one as far as i know unless the i don't know what the criteria are for the for the scholarship but unless it could be presented to a rochester resident student going who's graduating somewhere else some of them we've been looking into that some of the scholarships could be still you know but that's something that the school in the town will have to yeah because some of them weren't you know the money was left in those trust funds like right very particular yeah okay sorry didn't mean to interrupt that's all right it's all part of our town story so the scenic byway representative but reappoint Larry Pleasant and ec-fiber representative reappoint John White and Jeanette is hired the auditors are hired the official newspaper out um we designate the herald of randolph for that and that's that's that okay yep so really that's um that's it and um thank you for coming oh paper um i'm on uh maple hill at the base of marine hill there's a ported toilet that's been there since that culvert was put in since last summer just went up there today and it's still there and it's in a precarious place i don't smash into it it's down the park and i'm downstream plan is i guess it's probably frozen ground frozen i guess now i don't know well would be after spring so but it's not it's right next to a large tree so i don't think it's well unless somebody came around another curve i'd pay to keep her probably either ready for i'd say do it in america so is there any toilet paper in it i'd say so i'm not gonna be there it's great if you're hiking up there it's kind of convenient the same contract we left that behind is going to be doing the wastewater right so it's right so maybe you'll pick it up and move it i assume that's probably frozen the ground so they can't get it out that's why it's another one's there i can't believe they're paying for it they definitely need to pick it up but it's you know i live above that and i can assure you i won't hit it it's on his dime not ours yeah yeah no always something well thank you all for coming