 I've had a training camp, and maybe some other people we know have had this kind of experience. I don't know. I don't know how many people have worked with more DK for example. My first camp! It was all kinds of things. He ended up really well in the end, luckily, because of all the volunteers who were involved. But we learned a lot of things, and along the way we got frustrated in saying there are people all over the world reading the wheel every time they want to plan or execute as people live in. So we got together, started sharing our pain points, and most of all, pain points means we're bitching about it. And we thought, you know, instead of this, we want Drupal Camp planning to be like this. So we started putting together all the documents with a lot of help from everywhere. I started with a fantastic guy. I worked with a form of one who really likes spreadsheets. So he created this budget where you just punch some numbers in and you get out what you need, and you know where to start. And we thought we might do that with the site as well. So we started collecting the documents and... Yeah, okay. So this is where we're going. This is where we're going to end. So you will look like this at the end of this session. But first, there's a lot of work to do. So when me and I got together and wrote this session description a whole bunch of months ago, we thought it was going to be like that second picture to do this gig. The No1 team had done a ton of events, and I've been to a lot of art and I've helped out a lot of people. And anyway, it turns out that there's a ton of really good information all over the place, in all kinds of forms. And there's no real cohesive picture anyway. And I then foolishly decided actually the best thing would be to collect more and more. I collected a lot more information. I've sponsored through my job in the last 12 months, probably on a hundred people camps. So in the sponsorship materials, I would always ask them, hey, when you're done, that doesn't settle. Can you just tell me how many people came? How many people came? What worked really well that you would recommend to other campers? And what did you try that was a total disaster that they would advise people to stay with? That's two really powerful questions. And I've got, actually I suppose I should look up to the projectors sometimes, it's not so important. I've got answers from at least 50 people camps with incredibly quirky and specific and incredibly general and helpful answers to those questions. So we thought we were going to be able to produce, you know, a set of documentation and you know, some checklists and things that we've done. Let's try it out. It hasn't been that simple. We've spent the last couple of months collecting a lot of things. We've got a master timeline for sort of planning from year out to a few weeks after the event. It comes mostly from Evo's experience and it's pretty fantastic. We've got budget planning information that's based a lot on what Node 1 has done. We've got a sort of growing catalog of these best practices. We've got a whole bunch of stuff. And so what we've decided and when I say we, it's the five of us at least at this point, we have something of a framework, something of an idea of what we should do. And we'd like to turn this into a proper community project now. I don't think that we can manage it by ourselves and I think that the best result will actually come from us working together together. So here's my premise. As the Drupal community, we know very well how to deal with raw processes for key code. But you probably get it out there because someone a lot smarter than me might get. Always someone a lot smarter than me is going to kind of say, oh my god. And then I take this one twice as fast and I'm going to add these other five pieces that I need to get. So we have the building on the shoulder for the giants thing in Drupal and we know never to practice anything twice. And we know how to improve on everything that all of our fears have already done. So when it comes to events, what we're doing is mostly creating our seasonal hand blown glass flowers a hundred times a year and wasting incredible amount of effort and energy that we could in that Drupal way be multiplying and sharing with each other. So our ambition has become to create the first step now is to create a set of documentation that some people in the next few months can run with. Look at these timelines, make some plans, look at these tips, get a good idea, buy out their Drupal camp and give us feedback. Anybody who wants to try this out, anybody who wants to contribute a whole bunch of raw documentation that we haven't even managed to get into the presentation area yet is looking for that kind of cup. So we want to create a set of documentation, a couple of documentation that people can test out and iterate on. And at the same time, a few people in our team camped here today and salad up on the street the other day and a couple of people who aren't at Drupal Conval. We have some more technical numbers of the team and so phase one is getting a useful set of documentation up and improving that and a lot of that's there. The second thing is we need to help get Cod7 out the door and working. Who doesn't know what Cod is? Okay, thank you. So there's a distribution of people called conference organizing distribution and it's got a lot of tool built into it to accept sections, build the schedule, accept, register to participate, all that kind of stuff. Pretty built out, it works pretty well. It's got some good payment integration, it's a great tool. The Drupal 7 version is almost ready and they just did a big sprint on it in Asheville, Drupal Camp Asheville last weekend and I'm going to be talking with Ezra Gil this game next week about how it's going. Anybody who wants to give some technical help to make the Drupal Camp experience, that's a really great investment right now to get Cod7 out the door. And then the grand vision, we've been talking instead of talking to Tate, we thought it was going to be documentation for a long time, but talking history, we realized that we're all weeks, so we should actually, of course, make Drupal do this stuff for us. So there are two classes of the information in this documentation and the first class is, you know, don't have a build-your-own taco bar as the lunch option because it takes people. Well, that's great to have, I can't turn that into a telecommunity. Don't have TNO sessions in the evening, I can't turn that into a call, but then things like, that's practicing. Six months to a year out, you better have your venue booked. Right, and you better have talked with Cade, and you better protect, you know, what is a good venue that doesn't have power that's going to have a lot of power. So we're envisioning designing a plug-in set of functionality that leads to future meetings, whatever, or adding some things to Cod to create a camp team work area so that the camp site itself is where the camp team collaborates and the site itself can do things like come down to an event and send notifications. Have you booked the venue? Is there a contract? Yes. Oh, there's a workflow that sends the venue coordinators. Yes, that's the team leader, you check that they can sign off it and the site knows when everything's coming, building, automating, email campaigns to your list, all that. Every best practice that we've been able to recognize in all materials is that we can turn it into an automated process so that there's, you know, running a Drupal camp becomes installed site and then, you know, the site gives you checklists, the site starts helping you out, the site lets you collaborate behind the scenes. So that's sort of the grand vision. One... I don't think it's quite clear yet. What we're ending with is you are sitting in your location, you need to run a Drupal event, you've never done it before, a lot of people have, what are the best practices and how do we do it? Right? Right. I emphasize. And there's a site and then a workflow and all of the stuff is right there so that you have everything in place to try to make your own event and specialize for your own area. Right, so you have this labor of the conference organizing distribution it's the camp cause or something and it contains all these tools and it contains a little documentation area and it's all right there so you don't have to sort of use Google Docs and a hundred other things. And a really incredibly important piece of this puzzle of the overall making camp easier to do puzzle fell into my lap a couple of months ago and I came up to me at the Drupal business summit was it the business summit in Vienna? A European Drupal business day. A European Drupal business day in Vienna a few months ago and I said hey I know you got camps and we just made this really great campsite and we made the package and we want to let everybody use it so if you get a chance to look at DrupalCamp.fi or DrupalCamp.fe they've both done the Codd D6 Codd and they have a really, really, really sort of a theme so you can take that site now and drop your content into it and you've got a very elegant theme so if we, you know, those of us who are interested in having a kind of a global plan for you could use that theme but if it's just your own city put it in your content and it's ready to go it's a huge need for this it's a great favor so thanks for that it turns out that it's a little better than that still because the package that they sent also includes branded roll-ups, sponsor banners, badges and a bunch of the materials that you need to set up a camp and they match that site theme so someone who's got the least time but who wants to do something for their community you know, they've got all these things basically have to put their name on and everything else is decided so I'm really grateful for that another thing that we've written out in designing here is you know, this is a great CI package this is a great web package here are the next steps for that so if somebody wants to I think we should wait until concept ends early but take that theme put it over and make it responsive add maybe some swag designs some letterhead or poster design based on the theme there's some work to do there but right now I'm really feeling like someone could pretty much take this website and this stuff that we've got at DrupalCampKit.org and start testing and the mail event and the mail event yes and I'm probably going to have to put my money right in my mouth because I can run something in the next few months just to make sure that I'm not a total idiot and you know, I've reached an hour I've never tried it myself sorry we happen to have a Drupal Camp playing in Denmark so we can use that we've got one we have a date and a venue okay alright then I guess you're going to be with IndiePix Drupal Camp Northwest in November in the UK I think we were at IndiePix I was the lead organiser of Drupal Jam the Drupal Camp in Holland and we used Drupal card 7 version on our website it had a responsive theme we couldn't use all the features and we had to manually hack a few things to make the internationalization work and stuff like that but Drupal Jam is out now and it's there I can contact us create a contact petition and send you the information great thank you we have a theme that's fairly you know, to be fairly universal and I'm sure that you know, we can start putting this stuff together so welcome to the team now we have, so we haven't given you anything that we promised really in the session description so I think there are two ways there are two sets of discussions that could happen now or pity-free each of these people have different experiences in this sphere and we can talk a little bit about oh, I think that the phone top 3 was important but I mean F.R. isn't it the other thing we could talk about pain points and concerns that people who want to run events have brought to this session hoping to be given the empirical formulas and at least in the next hour I'd really like to talk about everything I've forgotten and the stupid assumptions that I've made and how we actually take this as a community project forward how do we turn Drupal's code practices into writing and marketing content so are you going to show a little bit of what we have so far are you? yes, sure my back my computer is actually extremely weird it says it's got no battery it's inserted somewhere I'm sorry about that well, now I have a laptop it's gone there are stars you'll see them for at least I'm seeing stars and the tremendous privilege to be the honest, I think we technically was the key note but the Drupal camp how's the key a couple of months ago was a really spectacularly well-organized camp and in Drupal 6 and this is the theme that I've been talking about and if you look at to get an idea of how this goes this is Drupal Camp Estonia which I couldn't attend and I was very sad about so here's a really, really elegant site and you can see that they've got some nice tricks there's a certain flag that just creates this slide chart with you really nice colors that fit with you know, Drupal's overall image there's a cod that has this sponsored stuff and you see the background is a photo of the city and it does all the things well the cod does well it's got you know, scheduling pages and everything but you can see that with just the tiniest philanthropic work then you put a photo of your city in the back you change the wording you change the Twitter theme over here and you know you've got your own site so thanks to that now it's really I love it and these files plus the entire CI packages right now are available on a download and there's GitHub that the London Drupal Camp is hosting right now for the code base so we can do any work on that starting there maybe what slides down so here is that theme stuck on a plain vanilla Drupal 6 site so here's DrupalCampKit.org which I opened up a few days ago here's a rough version of the roadmap that I discussed and some nice halves so the documentation itself I'd like to underscore that I have about as much information is going into this I probably had that much again in a sort of a raw form so anyone can like come out on the content side or carry a lot of some collaborative I don't know if that could be GDOS or something where we can filter what's still logging into this roughly so here's things that we've had the time to put together and this is not even complete but it's really terrific already what Hugo was able to contribute 6 to 12 months before the event you know decide what kind of event you want to but for your audience is it going to be multi-label to form a team set the dates so here's where here's why I think the fact that we're online with this documentation is really helpful so okay we're still a year out how do I time my budget well there's a page for that this is roughly your formula would you like to talk about what does anyone want to hear how to how to plan a budget before you have kids alright all yours just give me the page you gave me the other which one okay well if you're talking about if you're talking about time to plan an event you have to start somewhere is this going to be a corporate sponsored event or is it going to be a purely community event you have to make that decision to be early on because it will affect your whole event right so you need to have ask yourself a few questions and I'll just sidetrack for a minute here because the end idea with this is that we'll have something created that you just plug in sort of answer questions that it will take you to okay I need a corporate event it's going to have sponsors they're going to be big number sponsors that will help you understand how big of a venue I should have yeah so anyway back to the back to the budget discussion if you're going to have a community event you don't need and you don't have the money to hold it out of shares and and bring in the suits you need well in Kroger you need 30,000 Kroger you need low ticket prices you need access to the community around you you're going to hold an event that will have content for people like people planning they're planning things right so you need to think of a few things how long are we going to take and what is it going to be and how much slag are you going to have where do you want to hold it what kind of needs do you have in terms of the digital world electronics and kind of the super duper tech of camp you need someone to handle that you can't hold it down in a local church so you go through this there's a venue assessment tool yeah so you go into the venue assessment tool for example right now we're working on a corporate event in Stockholm which is a completely different thing so we need to start looking we say we want the suits we want the guys with all the money or the women with all the money how do we attract them we need $50,000 for the charity so that means we need to have so much attendance in order to get those sponsors to pay that money if we're going to have that many attendees we need to search for good food we're going to go through this whole thing we're going to come out with a number of how many people we need to have how much we need to charge them and how many questions we need to find in order to hold this event right and then you start you just start thinking about it how are we going to do that and what is the content going to be and can we get Dries Cetino and Dries Cetino he'll tell you yes but no so Dries is a problem I I've been out here I get several emails a week Dries said he would come to our camp how do I set that up and I've seen him he also comes with especially Dries he's one of the nicest people in the world one of the fittest people in the world and I've seen people pitch their events to him and he always says that's how great I would love to talk to him conversations so I've been involved in many camps in Copenhagen and in Gothenburg and Stockholm now and every single event starts with oh I got drunk with Dries at Drupalcon and he said he would come and that's not right with Drupalcon that's not right with Drupalcon that's not right with Drupalcon yeah I mean at one of my events Dries had the keynote so I have some tip here he added so you have to combine it either Dries it would be really good to visit your family again so I organized the event in Brussels on intention so yeah of course one of the one of the conversations that you and I had along the way was our fantastic speakers and very interesting and really wonderful marketing material they don't have time and to be honest there are so many interesting people in the world and we need to get out of Drupalcon out of this echo chamber alright we need to attract all Drupalcon to these damn events and get them to become Drupalcon one but two we need to be listening to a lot more people than just ourselves okay so getting an architecture back getting somebody from the Drupalcon project getting somebody who's a great designer or political activist or whatever to be at least one of your keynotes is I think a really valuable strategy for the future because if they like us they're going to tell people about us and we're going to go that way too and we're going to get new interest and new ideas from people who are smart about things that we don't own so bring it back to the campus I mean that's what we're trying to focus on in order to to build this maybe we'll stay away from the Miles Davis metaphors at the moment but what we're trying to build is something that will help you so that you don't have barriers if you say I just moved to a new country for example or somebody who's been through this recently I just moved to a new country I want to meet the other Drupalists I want to be involved in the community I want to do something what do I do I can't end camp myself the idea is to camp.org we'll have what we need to get together six guys or women you plug in your you don't like to sing that anymore that's what I'm interested in so you get your six Drupalists and you plug in their roles so there's going to be the budget food and there's going to be the community dude social media dude and the venue and the venue and you plug in their roles and it poops out sorry you plug in their roles and it poops out what they need to do so that you don't end up for example I'll just plug we get it to friends random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random random So that's why we have to, you know, work with that. Well, there are a couple of parts to this. I love having the voice of God here. I don't know how it sounds out there. This is awesome from up here, though. Luke. Well, there's a couple parts to this. And the first is distilling all of the experience from people who have hosted camps into a set of what we can call community best practices. And we have really good models for how to do that already with Trupul. And then the other is figuring out what are the tools that are complementary to those best practices and how can we offer people an integrated workspace that complements that exact information. So the first part I think is just a lot of discussing to get things distilled the way we've gotten to start with now. And we're actually going to be having a BOF session quite shortly about this. Right after this session. Right after this session. I know, but I can't remember the name of the room. So I would say that everybody wants to... We sort of rave with a fail and head down. Yeah, basically if you want to talk about this and help us get this distilled down into what are the things that are important to include as tools or as practices what are the questions that you have as somebody who wants to start a camp or an equal event, come and join us in the BOF room and we'll hang out and have lunch. Or ask questions now. Let's call attendance and then... I have a question. What would it be like for you to contribute to documentation? Do we talk to you directly? For right now, for today? Yes. Because we've been working in a total compatriom thing in the last couple months that I am personally very comfortable with and I would like to find a better way to collaborate with an audience completely willing and have fun and be very accurate about what we've done so far on the content side and then thankfully it's going to help us out with... No, you have a question already. I was just raising my hand to be the next... Okay, so... If anyone here has a career that's in something that's not open at your own they'll help us elaborate better. So you're going to be collaborating about the content This is the presentation tool right now it's just a brochure and to collaborate here would be... put comments on it. There's going to be a better way. One of the ideas that we've used for our session is to use Git so you put text documents up that people have access to. I had reservations about it because it includes a lot of people. We could make a workspace... Actually, this is something that we should talk about at the BOF because there are a lot of options here. Now you have something to help you with on that particular topic so this is a conversation that comes up again and again and again whenever you have marketing stuff needs to get done so that your whole community is really code centric and we need to have our own space where we can work on marketing stuff in the same way that the community works on code stuff and we've been taking this message to the board and getting... Yeah, that's a great idea. What do you want to do? We're like, we don't know. We're hoping you guys have some ideas about what we don't know so we need to come up with an answer and then go to them and say here's what it is that we want to do and we need X number of dollars to do that and create a space where marketers can be marketers on the other. And so... So this is a subset of that problem. It is. So maybe if we figure out a good way to collaborate on content... Yes, with this, we can extend that and see what we can do. Which is the reason my other... which is that the ranking marketing committee this is the kind of stuff that we want to coordinate with the Bugans on and this is... we love that the community is kind of raising up and saying, hey, we got to do this marketing stuff better and I would like to have a discussion about having one of y'all just come to the edge with us and keep us informed and we're trying to create some communication pieces so that you don't have a situation if you described when you started where four different people are working on the same marketing project. We got very lucky in this case. Everybody had thought of this but nobody invested a lot of money on it. Right. Well, we actually had this idea and we were about to start working on it and then we heard yesterday that you were going to announce something today and we were like, awesome, let's just hit them to be on the community with us too. So the committee is very... it's a very bottom-up thing. It's just like, let's just coordinate all the different things that are already going on so that we have synergy. So let's give you that conversation and then we'll start. Okay, great. I'm going to announce that tonight at the board meeting that you guys are part of the committee. Thank you. We do it often. I'm just thrilled. Just keep doing what you're doing and that's it. Just keep doing what you're doing. Okay, do you have more questions? I would say I would like to ask this. How are you planning to put this in the community sector? What is this? Yeah, so the stuff that's... Listen, my vision, which is the only one that's out in public right now, so my vision is simply for the benefits. I love the idea of taking really good information and turning it into a tool. And we should get a really normal way that we can do that between workflows and notifications and things like that. We can do some really good stuff that's really good about that. But there's all that other stuff. I really think that the sighting itself being where you run your app from day one, which of course is going to be the title of something you've mentioned before, right? And payments, right? And it's all good. So in the active menus, right, there's the campaign area and in there there's the documentation of the thing. You know, and taking code as, you know, as a configuration, whatever's right. And we can iterate that, see the code part, we can run like a regular old issue. I personally don't know what you're talking about. I don't deal with this content in a group or whatever, but it's not you know, part of the edge that we're going to manage tonight. Yeah, it's not on it. No, it's a great pattern. There are very, very common event patterns that are emerging and basically the one pattern will be a business Friday or Thursday of Friday and community Saturday or Saturday and Sunday. And that's worked very well. I've been to a ton of those kinds of events. It's a great pattern. I'll talk about a couple of other patterns. Heather left, but she made a brief suggestion that I've tested and myself and seen a couple of events. There's a course called Hello Drupal that actually puts out for the community for everyone to be able to use, to take news, everything you want with completely free. Learn what it knows is what a view is, what a block is, all that stuff. It's three hours long. Your first day of your community day, so your Saturday morning, you put a block for Hello Drupal and in your other track, you put the geekiest, most hardcore sessions you've got. So the newsies go and learn and everybody knows it's happy and then after lunch, everybody's enough on the same page so that everybody can have conversations, everybody knows the terminology. That's a fantastic pattern. A couple of others run a training day that day before your camp. Find training companies that can be ugly, build a module, Drupalize Me in some form or other. People who do training make them here's one thing that's worked pretty well. Offered to the training companies to be camp sponsored by paid training at a steepest and it's believed in the revenue of 50-50 between the camp and the training company. The training company gets great modules in the community. The camp is motivated to market it because the more people sit in the training, the more responsibility they get. That works really, really well. Drupalize Me, Drupalize Me, Drupalize Me, Drupalize Me, Meta-training for Drupal. So we're developing a Drupal tip that we haven't applied in a long time. Let's build up the training page here with that information. It's wide open. Drupal Science Enriched in January. They tried out something that I have never seen before. The first thing was Keynote is a small session. Sessions, multiple tracks. A classical Drupal Campano was great. It was a social event Saturday. Night, everybody got to know each other technically and socially. It worked really, really well. The next day was a bar camp. We did 9.30. What do you want to talk about? You know, sticking to the check mark, building the whole thing. And it was a fantastic day, right? But all the people knew the tech and the sources who'd never been to a bar camp before would have been freaked out in the first day. So, Jim, can I cut you off as a voice of God and say it's lunchtime? I think in the end this looks like there are three aspects that we want to be helping people with. There's informational, which is like a book or a huge documentation resource. There are files, files, files, files, file resource. There are file resources like sample brochures, things that you can modify a letterhead, and then there are just tools to help you with aspects like the time-lining and budgeting. More or less everything fits into those three and that's what we really want your help with is defining what goes inside those three. So, go get some food. Come to the bar. Thank you for coming.