 So welcome everybody to the second appointment of click link share. It's my own invention. It's It's a way to Connect better with organizations, non-profit organizations and help them master technology I started this activity by myself like some five years ago and a certain point. I found out there is an amazing Community that is doing that so I can join this community that is called tech soup where you are all connected as well And I'm going to be telling you a bit more about that in seconds Today's topic is Google for no profits. What it is and how to use it. It's going to be extremely practical meaning I'm going to be showing you how to access and how to use this This software and these tools that Google make available for you for organizations and on probe for non-profit for free and Today with me. This is the first time we have wonderful other speaker I usually do it myself, but I did her the floor after a short introduction on tech soup So like this is the multi chapter meaning that like I I like to go around in different countries and always open a Tech soup connects meaning like Tech soup is fundamentally a community which like People who are interested about Technology and making the world a better place can can find a space where needs exchange ideas so Work on certain skills and it's generally something that are really happy to do it all the time Fundamentally there is a lot of values in text to connect and We welcome everyone. I'm strongly on that. I really like the fact that it's a very welcoming community and We are here to support each other It means that like if any of us has a problem both nonprofit organization or technological expert We are here to help you know, like it's a very strong thing. We build stronger. No profit I strongly believe that nonprofit organization needs Sorry guys we're seeing so many messages from people cannot join So and like we believe that technology is one of the enabler in terms of making nonprofit more strong I don't believe that technology is a mean to an end, but like it's mostly something we should be Thinking about and taking into account that the world has changed a lot a lot in the last 30 years And we need to change the way we work because like we can do so many more things through technology And in general there is a lot of new ways to To to have a better impact we invite participation It means that if somebody can bring something in terms of experience in terms of Knowledge everybody can share things. So like it's really nice community and also like kindness and respect are two of our main values Continuing on this end We're always looking for help Tech soup is a vibrant community that like I think is active in at least 50 different countries in the world and There is a lot of different chapters in Mostly in US but also here in Europe that like are always looking for other people that can help us to you know I can have a better impact. So like if you're interested to taking part This is This is a link to join so feel free to act that I Well, sorry guys I'll just leave the word a second to our other speaker because you know me. I'm a devil as we can down there I'm a consultant for the profit organization like today. We have also Claudia with us Oh, yeah, feel free to present to us while I try to spread out the problems of the other people Okay, so Very short people who doesn't know me. I am a problem theory I am the president of the association slow do this in South Africa it is an association that is based in Bozano in the north of Italy and it is mostly involved with the slow way of the Tourism and the enjoying things without traveling very quickly and I am a day person for the position and we have the different Part of the position each one is concerned on different subjects one is cultural subject one is a specialized over me get up and the one and we are ready that we are we are five people and We neural jets and we manage all so this kind of fruit is especially about the Entrepreneurship that I've chugged up. Do you want to get that word? But they are they thought the problem like they yeah, here I am. Sorry. Sorry. Sorry, Claudia. Yeah, you I'll just gonna be very very briefly present the menu and I'll give you the back the words just to Introduce your part. So to this topic as I said is Google for non-profit like it's a huge A huge set of different tools that Google keeps for to nonprofit organization And what we'll be doing today is like mostly try to understand what is it meaning like I'm gonna be showing you what's inside and What are the main tools that we have been using in my organizations and other organization? Then like I'll try to give you an idea of how to access it meaning that like in order to Get the free Google for no profit, you need to do a couple of passages They're very simple, but like it is important to know how to do it so that you can do it yourself Then we'll be speaking about one of the most useful or like used Software tools within Google for no profit that is Google Drive I'll show you some ideas on Google Calendar because like lots of people have Know how to use it, but like it can be done better and that's my idea and the last one will be Gmail so like these are the three main tools that we're gonna be seeing how they work and Claudia do you want to share a couple of ideas on what you're gonna be doing because I think it's quite interesting to share that with the other people Yes, I Yeah, the presentation so I want to share it and then she want they can begin Yeah, maybe it's a good idea. So like I'll be just just try to fix the other people's problem. So like I'll give you the floor Tell me when you manage to share the presentation Do you see the my screen shot? Sure. Okay? so thank you very much for this possibility and Here we have all the information if you wanted to run me for An email or what's up? I will answer your question because it's really very very difficult explain everything in short time Because it's just really a big big word Just to To make you an overview. I will begin from the less you Mateo told before The most previous two large email group calendar and Google Drive But the few people use the Google sites and the week Google sites you can create It is The word sites is not so It's just the run Because when you think about the website, we think about something that is in the web But we Google site and we can also create Just a very wonderful site that is only for us or for our group of friends or Colleagues of our associations What do you mean? I mean that If you for example, you want to be a trainer you can Prepare one side for each training and In one place you can add everything you Can imagine and this is very difficult to do it with that tools So we cannot think about using a word page but then It's difficult to Keep using so now I will show you some ideas about using this Google site and It's very easy because when you go to You and you access your side with your gmail you And you write Google Claudia we lost your presentation on the noise cube Did it on purpose? Right, so I left to put to track not only my screen Mac. What's up there? You see now Okay so After signing You have a lot of possibilities Just to create a Very nice website. I'm making sure an example How I use it for my training Because in one page I can have link But I can also have something more interesting. For example, I can have Some nice images like this and What is also more important is to To have some kind of To have the documents that I can Read Like a book How can I do it? Because I can upload my documents in Google Drive and after clicking here in Drive, I have all my Documents and It's very simple to upload a document simply with the click so in one place I can have a lot of information a lot of a Lot of links and As I've told you before I can decide that if this website is published can be published and All people can see only slowly for me or for other people Because I can share this page with other people I Can share it only with one person with writing here is email or I can share it through a link so if I use the public and I decided to to do it To give the permission to everybody that says the link I can Make this link and give this link to you What is very nice is that I can also have different permission for example Mateo can only be a viewer view for And that for example Amir can edit So I can have some colleagues that can put Components inside and other people that cannot That that only can view what I put here a little Google site down a lot of possibility the video in a little bit of mental to the also very many your mess of time I thought in the Presentation all the links Well, you can click and see a YouTube presentation of how to use this Google site and But it's really simple because you click text the box and you're right here the dough and You can use that you can put very big or normally as a sub heating and You can create a new page With the class you create a new page And you make can you cannot imagine you can add the presentation and You see that you can have Sight websites that are only a Place where you put your information about the arguments or you can have also very very nice Websites that for example this that is has been published Okay Juicy For example, if I see this if I see the website how it is published so I see click publish and see how they How did the website that can be seen? You published out. It's just a website You see that this is really a like a normal website you can find it and You click you go another page And this is just Like a normal website You can do really in one hour without a lot of problems and This is one of the Good tools that they use the problem website the other Will she have the presentation No, you're still the same Okay Let us see and again the presentation with the presentation now. Yes Okay But what is really very very nice? It's also the Google forms goals Google forms are really very powerful tool to that you can find the clicking on the Here Your near the image of your face that is that the means that you are in Your same finding and If you Scroll down you see forms and forms are really powerful tool because You can ask Salty To the people for example you can make a survey in a room at the way To vent room at the way Party enrollment training course and I'll be show you now how it goes. It is a very also very very Simple also I Remember you that you have all your app Google near the symbol of your face and You scroll and you see all the things you can do with Google and You click on forms You find a lot of possibility already done like in example Just to Make it is a station to an event This is only a template. So the Google form works like Google site because I think rates That you can change for example clicking here you can customize the theme and And We are watching your Gmail now. I don't know if you know that. Yeah Change it again Change it again So you choose that the played event registration and you can upload the or an image that Google present to you give you or You can upload your photo for example, the photo of your the logo of your position or for example Yeah, or the photo event on event Yes, yeah, we have a wonderful photo of a birthday and This we change here now People will write maybe made Organization You can have for example You have these checkboxes logical. You can add the also another option like that way Adoption way five before Adoption right You can have or you can write the man regions they were me or the date for example 15 7 22 I It's interesting because you can choose how to put it because you can use a checkbox over drop-down with the drop-down You will see the different data after clicking on the drop Here and you can choose that if there are for example that restrictions and When you're finished to To check to create these that you can stand it to your email You send to your email just to test if it okay You receive an email written event registration And you can fulfill the person that will receive We should feel this they have the day I Have more strict show I understand and this what happens and excuse me email email You can personalize the answer. So you say, okay. Thank you for the research show will be Conducted or if you have some and ups that write an email or phone me and That at the end that what is it? You hear you you have the responses Very in a very very simple way Just to show you how you can use the responses. I'll make I'll show you An example of the feedback of an event that we have done here in Bozzan so that you can see How useful it is? We have to go to my forms In this mode, I don't go to the template gallery because you don't want to create a new form But again all the falls that they were already done That already are in my cloud so are already online and Only I Am the only people so that they can sleep Before I can give permission to other people to see it and After the evaluation after seven days of the evaluation I will overtrain me. I see here the responses and they see that For example 70% of the people Told that the topic of the meeting was clear That they had a valuable time of resources That they had to go a clear agenda the chance credible good. I've nearly have all the comments So from the comments, I cannot decide to change something for the next time So I have a graphic view of that Answers It is very important if I have to make a record for a product from sample because I'll copy The graphic and I put it in the In the world page in your record, but they can also have a Can also view the responses in a shift and I can download it like an excel file So in this case, I can see all the answers and I can also make some free that you see how many guys from The government institute was satisfied on the training. How many guys from another How many women how many men? How many participants came to all the days of the training? So this is what the Google formula gives us as possibility and this is very very useful for in my opinion Are there some questions about these two tools? Yeah, feel free to write your questions directly in the chat without problems Okay, we're gonna just like us answer all of them also like throughout the time Okay, so if there are no other answer we can go on Just to see Nebulus to change my screen That is just Not so nice, but no problem. Why? So now I thought to Concentrate on some Tips tips, I don't know how to Say it because it's something that perhaps you don't know very well even if you use Gmade your Gmail each day and They are pointed on these aspects The aspects are the languages with you and the signature So I'll show you You see on the right side But Google and now see you to change the preview of your email and a lot of exchange But the layout so you can use and you're in the after person because Each person has different a different goals someone When opening May wants to see Who has written or wants to see if there are Some of the clients or wants to see if there is something very important to do The summer is see the two months. So Google can also you to Use different layout Just to be sure that you really always find The information you want to be any very good Now we go to see where you can Okay, do you see my in it now? Yes, okay so here This symbol is the symbol of settings. I think it's really very important because You can decide that if you want That your layout is Normal and you see that this layout this layout you see in two second Who has sent you? Files and what kind of files the same to the ad Excel the word So if you are waiting for Excel file and you are really hurry to see it one second you can see it and You can just decide if you want to see The most important he made first or they are read first This seems to be very very Stupid things, but it's really important when if you put the right link, you will see that you will spare a lot of time and Then what is really also interesting is that you can have the on the right side Just be Preview of what is written And this is just About the layout But there's something also more very important that is the language because you can Use different languages you can write the for example Italian or in English and Here if you click here, you can see what kind of Languages I use and you see that There is also a symbol of the Passatou this symbol means that you can use it in this virtual That is not important for English, but it's very important for example for our Arabic languages or for Russian language for serious characters And it's not only important to write, but it's all important because when you write any man you write a You write a new email You can write below a set of girls that I'm right for if now it works because sometimes that's good work He says that it's a he gives me a suggestion I think it's very very important, but just to write that this is a letter of the language that we can if I want I Can have two other tools that are outside Jimmy That are gravity to now now you when I send you the presentation you'll see what to the name and gravity is It's very useful To change the words when When you write the wrong words, but more important is also is this kind of tools that is called What you know that has a three-version and Three-new version that cross the Which I remember to look at time to answer Yeah, and this is very interesting because it's Check not only they have a day wrong words, but also The way you write it. So for example if we go in the grass and we This is an email just a test And they use it to our tool He checks and he says me it's better to write that your partner's morning It is your partner. It gives me fun advices just to write a good email So you will find these two tools in there presentation So you can use or the grammar Check out Google But before you have to put the language use or you can use this Grammarly that check only the right equal one What is right for This tool that is working with that check if you have written a good email and sometimes I When I receive the email I I think Wow It could be better to know information about this person so another very important thing is to use a signature and Google Announce you to use different signature. So you could use a signal private signature and the private signature for your Association if for example you use the same email and Always in the settings or settings you Scroll and you see here the signature you write the signature and You can also put for example the logo of your session Simply clicking on the image in such image and you can also put your Example your website and remember to click here Link That is at the link. So when you send the email Of course he didn't I can click and see your own son And they told you I can make another because this can be my fair at my private for example private signature and that can create a new low signature So I can decide that when I write it now that I have two signature when I write an email I Can decide that what what is the signature here? He asked me what kind of signature I want to use Manage signature or I can also make no signature because in front of one year Hello, Amir. We will see for me. So I don't need the signature But if I want to send an email offering with the invitation to another Association to to have a meeting or to be for sure. I will use my Association's signature So this it is very important to We don't work another signature it's enough for me one signature and It is very important because You can also have only one email that is a Where you can receive other email? So you have your personal email you always use this email and it's difficult to change the email because everybody right here so if you want to Change from your personal email to your email of your association You can begin you kept creating a Gmail a no-profit gmail With so a digital gmail so it's not the club at the gmail.com but is so this is the Professional email you decide to receive all the email that comes to your Professional email to your personal email and then you begin to write to people with the professional So next time you see the answer to them We may so this is a way just to go away It's the way just to go away from your personal email to the email of your no-profit association And we have spoken a lot about this no-profit association round see how to because You spoke about it and you don't Tell us how to do so if we want to make a Google for no-profit there was a change another time Claudia I can I can I can present this part if you want me So like you can take a break and maybe integrates a bit so now on the go or no-profit parts if you want Okay, so like can you please stop sharing and I'll go back to my presentation? Thanks So thank you to Claudia like she showed us like some of the other products that like are not so famous apart from gmail But like they are very very useful and as she was saying like I think it's extremely important when this We can actually Get through Google for no profit. So as I was telling you before like there is a lot of interesting things that can be done through Google for no profit and It is quite a big thing, you know, like it's not just one single thing But it's a sweet meaning there is a lot of things as I always like to say so like what is it? It's free stuff for you non-profit. I'm gonna be going directly on the website to show you a bit I hit this Like I just need to share this on the screen just super fast and this this This one yes So I don't know how many of you have seen like Google for no profit. This is the website It's just like you write on Google Google for no profit Then you arrive at this page as you can see there is four different offers on this on this page And one is Google workspace for no profit. That is like all the different tools that we've been speaking about So it includes google tribe. It includes Gmail includes the forms google site sites as well. It's over there and it's quite an interesting thing So like it's mostly for collaborating be more productive and efficient um The second thing that I think it's really really useful, but like It's not that used by a non-profit organization yet It's google at the grants google at the grants. I'm just gonna be opening here and show you a bit here um So it offers 10 000 us dollar um For a non-profit organization to promote their activities online It means that you can actually raise awareness for your calls Drive more website views and activity all track your non-profit marketing effort and in general reach the people who need your help So like it is extremely important because like 10 000 euro per month It's quite a lot of money and you can do a lot of different things The third thing that is within google for no profit is a youtube non-profit program This is not always available. So like make sure to check um work Which country you're from? In the eligibility requirements if there is something like that, but generally this is um youtube for non-profit non-profit it is a way to Work with videos. That is one of the most powerful way to um One of the most powerful content we can create And um, there is a lot of different functionality That are connected with no youtube I'm not going to be going through too much on that because it's not part of um today's presentation But like i'm going to show you also what is google earth um This is mostly you all know google maps like it is a way to create maps That are more rich meaning there is a lot of more information on certain things And um, this is a big trend in non-profit to try to map out and to provide a sort of special Understanding of what is around your area where what is around the areas of your activities So this is not um available everywhere, but this is one of the things that you can find um through google for non-profit As like the main focus for today is google world workspace That is the the whole suite that includes as I told you like already A place where you can organize your non-profit resources in one place Connect your team communicate because there is also a chat within that and um What I really like to do is like work with people and as claudia was saying, you know, like a google site is a really really interesting Feature because it provides what is called like knowledge management. So it provides us space in which like We can put all the information about our organization or about a specific project or some Resources for doing other things. So it's extremely extremely good Claudia, do you want to add anything on that or why is that I can go? Yes, I want you to tell them that Google Will Put your organization The About the top pages back for sure if you put your information or good information On the google site, it will be uh more reachable from google And it happened. I this is what happens to me 10 years ago when I had had adopted by my son I made a google site the uh because the politicians spoke about the prevalence and I was very surprised after two years when I wrote the uh adoption and I was the first Site people's logic and thousands people speak about the bottom back I did the google site so uh google gives a lot of Uh Thank you, Claudia to integrate on that and uh continue my sharing So like uh, we see that there is a lot of free stuff for your non-profits Like I try to show you very quickly the four main things that are within google for non-profits So google workspace that includes all um all kind of tools like google doc google sheets google forms as we've seen um ngmail as well And like we got adi grants. There is a different kind of um feature that you can access youtube non-profits and Google earth Like how can you access it so As I always like to say it's really really simple if I can do it like almost all of you I'm pretty sure you can do it yourself as well There is some steps that you need to be aware of and there is one that is always like the most technical in certain ways, but again, like there's nothing that you cannot do it yourself So it starts by creating a google for non-profit account You go on the website that showed you before those are all links. I'll be sharing this presentation with you So like you can Access that afterwards without problem So you create a google for non-profit account on the google for non-profit websites The second step includes our fantastic tech soup, you know tech soup is like an intermediary between non-profit organizations that want to access technology and technology Companies meaning like software houses hardware houses That's um a willing to offer either discounts or three things to non-profit organization and tech soup like Give the chance to no profit organization to apply to this Freebies or like discounted items and like what tech soup does is like it validates That the organization is actually a non-profit and can access those resources for free So like the second step will be to create an account on tech soup if you don't have that already And create a validation token on tech soup I'm gonna be very very shortly showing you how you can do that And again, like I need to cut my sharing and go on these websites that is tech soup So, um, there is tech soup almost in all the countries of the world I'm pretty sure there is a malta because like we work on that for quite a long time As there is in italy like I'll be just showing you like how does it work for my account in italy So this is my personal account of tech soup And what do you do in order to create a validation token? This is seen like I access my own account for my organization That is connected with europiamo That is my organization in italy and this is how it will look So there is like account details. There is a lot of other things and then there is validation token A validation token is just like a code fundamentally It's of america as you can see there is also like some special things and with this token You will go back again on google for no profits And you'll be able to insert it at a certain point and access the Google for no profit for real So like after you done this first two steps So you create your google for no profit account you create the validation token and you input that on google for no profit You're validated for google for no profit What we need to do if you want to access the other Main elements that I showed you before is that you need to create a google workspace So you go again on google for no profit and you activate google workspace And google workspace as I told you anytime it's already like it's connected with gmail It's connected with um google drive and all these sort of things and in order for you to access it through your um Organizational email you need to verify your domain. It means that like after you've done this thing You'll be able to use for example um an email That is a name dot surname or like just name at your organization dot com or dot org or dot it if you're italian and Through the verification of your domain you'll be able to create unlimited emails. Um receive Receive emails from gmail. So like you can move everything onto that That provider and that's one side is extremely cheap because it's free. You have unlimited emails and you have a lot of other Perks and how do you verify your domain here again? There is a link That will show you how to do it properly or like fundamentally It's just a matter of updating your dns record It seems scary at the beginning if you've never done it But like the dns record is fundamentally a directory of your domain of your webpage um If you are familiar a bit with the back end of a website There is a lot of things on the back end of a website But specifically there is um some codes and some numbers and some information That allows your website to be connected with the internet in general And the dns record is the place where there is a lot of this information And what do you need to do is just to copy paste one code inside this dns record Don't get scared. It seems scary. But if you send me an email while you're doing that We can do it together in three minutes And like again for any problem you can really ask the community either myself or any other member of the google for non-profit community There is a very nice community that is very helpful. Um, and I will always like when I don't know something I always ask them So, um, do you want to add anything here? Um, claudia or you want to speak a bit about google drive because I'm pretty free from now. Yes, I can If you speak about google drive, um Now I Okay share screen Do you see that the presentation But uh, I think it's the one Yeah, this thing that you need to change every time is a bit annoying I'll speak with the box trying to fix it up Yes, it's not the best okay, and material is playing very very well how you You can create your what poppy today and Here I put the A bit of presentation you will find all also a stunt tutorial To do it and the Some tutorial not only to do it But also for example to launch a successful to launch a successful address campaign to plan an event And to communicate effectively To make it restore me to so this is these are always youtube videos made by by google and see also how much time six hours 40 minutes and So you can really explore for this word Then what about driver It is There is there are two big words that Where you can save your file And the are google drive it's google and well-vived smart It's just which is the best that you will find a lot of information In internet and here I will in I've written you also a Link where you can find this information What is there to say is just let me say it better any phone or a samsung It's better android So it's just They are not so different But here for sure if you have a gmail it's better to use a google drive if you have a A naruto looker in it's better to use right back Both gives some space traffic space and More space For paying 6060 dollars for dollars the dollars and so And if you go on the one side that is your retell it you can find all Uh It is very interesting because you can work on the same On the same file Together with five or six people together in different countries And you see all the detail So for example, you see that McDeo has written has cancelled A word glavia has written a phrase The romina has put an image So you have all these and if for For example, you have a new colleague That Is not so good in writing or And cancel all the part that is was very important. You can come back To the virtual before And you can use that version So it's it's really wonderful to work on Together and with five or with your colleagues on the same file and And there is also another thing that is important that when you close the file It's out of what to say. You don't need to save to save in one place And then for example, like happens a lot of times for me Uh, I save in the pc in the personal computer in the office and when I go to my room, I don't have to find Sometimes happens, but still in this way it's really really simple to To work together on a same file It's very simple to have on all your file saved in a same place And You can give permission to other people to only to view to command to download to share with other people and to To download the find and to to write columns on fire If you uh, if you there is also a new tool that the google has realized By the five or six days ago that is the possibility to To write comments on the say on the email on different emails Through colleagues only through Ability colleagues for example only for colleagues that has the domain european For the colleagues of the duties before my colleagues So and this is important because here you see that you have This the camera means that you can start the meeting speaking of this file So you you You are working on a on a file For example You remember that you would like to have an idea from material The And the just you begin here you put the material This email and you begin speaking with him in two minutes through a google meter google meet is uh the way of Making a chapter making a workshop Online The conversation with people that is just this day The same of zulu And here you can find also the different characteristic of zulu Uh, I'll show you I'll show you some How to use it for example if you haven't find you see the comment of the people and Then you can set the comments you can cancel the comments you can save the comments you can Make everything This is very very nice As I told you before Google meet is like zoom But here I put The differences of prices of limitation of numbers of people at the same time that can be webinar and Google meet google zoom As you know, if you don't pay has only 40 minutes You can speak for 40 minutes and then you have to change and to make another meeting Google is a limited but if you don't have a professional google or No profit google you can't You can't So in my opinion, it's very important to have a profit google a But you have to Look very well because there are some you have to to understand if you can be a use google for the profit For example, if you are a school, you can't use it. You have to use google for education If you are a logical a private company, you have to use google for a company If you are a governmental, you don't you cannot use if you are a hospital. You cannot use it There are some restrictions that Google doesn't love This is what I wanted to To tell you I don't think I ever something else Thank you very much claudia. Um, I have prepared for you something very similar to what claudia was saying So like i'm just gonna be going very fast through that and it's like, um, i'm just gonna show you a little bit how it works on Sorry, I got it wrong I'll be sharing Like this is the my idea for task to master on google docs Okay, as everybody like, um, I will leave this to you or like, I'll be sharing that And we can those are the main Actions that you need to be able while you use google docs. Of course, there is write something That is like as simple as writing that but you can also edit if you are a different person, you know like um So if you're working with somebody else as we can do I can share it with you Yeah, something has changed As claudia was saying, you know, like you can either share it by adding a person over here or You can Share it with like anyone with the link can be editor or commenter I'll just be sharing with this with you very very very fast If you want to do some of the activities feel free if you want to join it So like as I said, there is um, those are the tasks. I think that you should be mastering So it's writing editing There is adding a comment that is as simple as doing that and it's um Inside the comment. You can also call people You can assign something to For example myself again on other place And you can assign to it and in this way like you be leaving a message to the person that like Will understand that you know like it needs to do that You can suggest an edit means that like you can use this function that is suggest that edit That will say we'll just like Won't be changing the view But like will create a suggestion. So like maybe you made a mistake or like You want to change a bit the way your Your word document is done And what do you do you just suggest to edit so maybe instead of writing suggest that is you can just like I don't know change it to Try to edit yourself Edit with suggestion Right like in this way, I will have um a place order that will say which person has gave you that suggestion And you as they wonder you can either um accept the suggestion or reject the suggestion If you accept the suggestion, this will cancel the word that has been counseled and we remain only what is the suggestion In this case, I'll just reject the suggestion. It's like uh, we don't need it that much and go back to the normality And um, also something that is really important to master is knowing that you know Everything that is done on a google drive is in cloud and it means that like, uh, it goes back to The very beginning it means that like, um, if you made a mistake or some of your collaborators made a mistake You can go back in time And check what was the original version So like, uh, for example, when I created this file a couple of days ago in preparation of this, um Event like of course it started as a blank page. Um after some time I put down all this thing Then I added some more And I'll be adding some more again Like in case, you know, like maybe you cancelled for all this part in one of your Last version you still have the time to restore the version Meaning you can go back in time and have that as your main, um Version also you should you can check which edits were made by whom in which day and time So like it's really really helpful. Um, because like it gives you an idea of What has been going on in your mess on on your document I will also help you in case there was a mistake or something that didn't go according to plan So this is also something that's really important to do Another thing that is important to know is like the templates Um, Claudia showed us the template for google form, but there is templates for everything literally everything I don't think I can access it from Here, but I can again open up a new document and share it with you But just give me a second. I'll show you where you can find the templates So let's go here for example Okay, this is the presentation for today and some stuff I want to create a document from a template You see on the left you got like the various things you can do and on the right There is the possibility to add a summer template I believe that like the template part I often just seen that now There is a lot of different templates you can use but you can also create your own templates and that's very very helpful For example, um in my organization Evropiamo, we created a template for letterheads You know, like uh, so is that to make more official documents We have a template that is just for that. So like a couple of clicks we create our letterhead and work with them The the the content that we want to include inside. So that's very really helpful among the other tasks that I think You should be mastering in terms of google doc Let's start where if I should show this again There is sharing the document with somebody as I told you and as like uh, claudia as well told you like, um There is a button over here and you have a lot of different way to share it You can share With like um through a link or you can give different kind of roles to that person So like it cannot um can be only viewer via commenters like can only add comments Or you can give them edit a full editor power always try to remember that like uh things can change And like also there is some settings on this thing too. So like always having um, um A view about that and check the best for you last but not least I don't know how many of you know that but like, uh, there is a light shot Within the document you're working. So for example, now I'm with waika and some other person. I've joined these documents and there is On the live chat is not here Sorry guys because this is not the Um It's not the powerful. It's not the pro version. It's just like my simple one I'll make you anyway, like there is a live chat when you open it up from a For example Uh, anyway, believe me, there is a live chat that you can use to communicate with the people while you're editing the document together It's not super super Important to know but like um might be helpful if you're working together on the same documents on different parts So you have a question you want to ask on that specific person So those are my you know, like uh tasks to master for what it means for google docs but uh, um, do you have anything else you'd like to add claudia on tasks to matter on so As you can see like, um, I wanted also to share you a couple of idea on what are the tasks to master of google calendar I'm up. I'm a very very very big Geek on google calendar my organization. We use it a lot I think it's very important to have a space in which you actually Put things in your life. Don't be scared when I'm sharing my calendar because it's um There's a lot a little bit too many things as you can see and this is only my organized Calendar and just clean it up a bit for you. So to show you only the important thing So this is how it looks. Um, you can have a different kind of visualization It can be helpful if you are going through maybe your daily planner You can go on day. You can go week. You can go on three days or a month And you can see all the events that are in your calendar in different ways And I think it's very important to have this sort of idea because like it gives you a little bit more of Context or a little bit more information on what you want to do. I prefer my favorite And my usual setting is on the week But like sometimes I need the month and schedule Schedule tell you what are your next events by day? So like it's a little bit kind of a different way to Present the everything but like it's really really important to know this thing One more thing to master in terms of google calendar is to create an event. So This is like fundamentally an agenda if you click on any space or if you click on create We can create an event by creating an event. You can have a title like test You have different kinds of things that you can create. This is the simplest one. It's an event Has a time frame. So like You can You can decide when it starts where it ends Mine are always like our short meetings. That's what I like to do It can be all day meeting you can change time zone Like it happens to me that like I'm having different meetings with people that are in different time zones and I always go crazy to understand If that meeting will be good for also for the other person But like a google calendar can show you that within The application. So it's very useful. You can decide whether to create an event that's um repeat Each custom time or like repeat daily Each week every month every year or like um, or you can According to your needs Then like very important. You can add other people. Okay, for example by doing this and like I will also see What um cloud is doing because like it shows me if she is free or not And like that can be done with every single person in your organization or like that you will add here by being By adding a guest to your event. You can also decide what the guest will be doing So for example, the guest can invite more people and can see the guest list in my In my setting, but this doesn't need to be the case So like you can offer block it And you can click it here and make it as default so that all your other events would be in this way But like I'm not going to be changing because I like my setting as they are And when you add a guest to a google calendar event Automatically will add also a google meet which like as claudia was saying is a good way to Have a meeting online like a video call fundamentally here again. You can Decide some sort of Settings, I hope you are seeing that where I am right now So you can decide who will be like the manager in case you can give or only only the Host so in this case myself would be the person Who'll be having like some sort of power But like that's very depending on you. Um, very recently google meets has included also like rooms So like similar to zoom we can create rooms for different people. You can create as many rooms as you want You can give a timer to the room and give a title title. You can create them in advance or before that and Also, this is very helpful if you are a git like me and For example, it happens that sometimes people don't send me a google calendar invite But they just send me the link to google meet. What do I do here? It's like I go to edit this with the new So my own google calendar event with the Link has been provided to me and that's very helpful. So like you don't need to have 300 different things And everything is in one place. So like for example, if Somebody's invited me like for example, I was invited before to something And I just want to show you how it will work So for example, they share with me this meeting And if I paste it here google will already understand that it exists And we'll convert the google meet here with that link. So like it will make it directly like very very simple Um, you can have the location if it's not a video call So like you can say it's in some specific place and also important. You can add a description Um with some notes, maybe if like there is some information that the participants that meeting need to know Or yourself need to remember something. That's a very good place to keep it Lastly and this is very important for me because I have a lot of different calendars It's like which kind of calendar I'm going to be Um connecting this event with so like in this case, this is my europiamo like my organization calendar and there is five different calendars inside and I need to decide Which one will be the right one? You can decide whether um will be shown as you are busy in this calendar the visibility for other people And when you will be getting a notification, you know, like when Google will remind you that this thing is going to happen You get also more options if you go crazy with things you can see all of here Not really necessary though like for that and I'm going to be discarding And this is the Let's see um the creation of the event and the uh adding a guest But as I was telling you like sometimes it happens that you need to have different calendars for different things For example, this is my personal calendar and this is my organizational calendar It means that all the events of my organization are written over there And by doing that, um I can separate my life or I can share that specific calendar with certain people and keep my life a little bit more Easy, let's see like that So if you go down here on the left You can see other calendars and you can click on other other calendar And by creating you can I just subscribe to a calendar So it means that like uh, for example, I'm a big Football supporter and I wanted to know when my football team is going to be playing So I subscribed to the calendar on my football team So my calendar is written when my team is going to be playing and like it's really easy to remember those things And try not to have meetings while my team is playing But you can also create your calendar and share that with somebody else So like for example event internally the calendar the green calendar of here is the third calendar That like uh, I hope Yeah, that like a share with all the members of my organizations is both available to public so like uh through a share shareable link If you click on this link, you can share that with everybody You can share that with specific people that have different, um Different rules within your calendar. So for example, um, the two other geluca that you read here They are the people who can make changes and like manage the sharing of the calendar, which means that like they can be um Creating new events. Uh, they can make changes to that specific calendar Well, all the others cannot do it. They cannot just see all events And again, you can decide how the notification will be given and if there is anything else, um That can be important for you Lastly in terms of google calendar just to go a little bit faster um I really like this feature that it's called book an appointment that is um appointment slots So it happens very often to me that I need to um organize meetings with different people and um It happens that my schedule is quite flexible, but uh, um Only to arrange the time with many people of the same family And what do I do? I pay it's appointment slots. That is a test So you create um fixed works with like, I don't know that lasts for two hours up until 9 30 you decide the direction of this lot You can leave 30 minutes but I can be also 15 if you're really fast and um you create this And by creating this test appointments You have a different page That you cannot see now Pardon, I killed myself by clicking on too many at the same time and uh I want to just to show you the calendar how it will be looking So like you see that it's all this test appointments that you cannot That you can actually um Book so like if I'm an external person, I'll be just sharing this uh link to my calendar and they'll be able to um book an appointment with me Of 50 minutes as we created And like I'll be receiving an invitation a google calendar event and uh, um a google meets link So this is extremely important and I think makes everything more easy in terms of managing google calendar the There is other features that are not so important and I don't want to steal too much time But what I wanted to add um On that unless there is any question for google calendar Right up that I'm just gonna be Finalizing what I'll do what's telling about gmail There is four more uh four more um Task that you can master within gmail, especially like with an email that is available um through google front of profit and um Some of them are schedule email. That's a super helpful feature I don't know how many of you know about that, but it's really really helpful So this is how it looks from my gmail usually You got a send over here, but also you got More send option. So you can decide when this email When this email will be sent and like, uh, maybe you're working in the night or you want to send a reminder to One of your staff member at a specific time In the future and you can create A scheduled send That like uh, we'll show what will be sent at the time you decide another important feature that is not very, um No one is called unsend email. I don't know how many of you have made the mistake of hitting reply to all um in an email that you didn't want to do it or like, uh, you send an email with like some Typles or you just remember that you forgot to attach the attachment to your email Google has this thing that like it's very helpful that you can unsend things So you go on the setting as claudia told you And there is I think it's so it's here somewhere after the signature And you can Decide This is um this function that is undo send That like after you send an email like uh, you got like you can either have five seconds to undo send Or like you can improve it to 30 seconds And it's um, I think it's a very very useful thing if uh as you as myself like it can happen to make a mistake on that The last thing i'll be sharing on dg email like is creating our templates um It happens not very often but sometimes it happens that you are That you need to sort of buy the same things to the same people over and over again And like uh through Sorry, i'm trying to look for the right place Many things anyway, you can I like this templates you need to first enable it And then after you enabled you need to save engines so otherwise it doesn't propagate And when you saved you can go over here and that should be yes templates. So you can You can create an email like uh, that has some specific information You can create you can save it as a template and after you save that as template You can use it over and over again And this is again like we lose a lot of time in sending emails And it happens very often that like you send the same emails over and over again to a lot of people So by creating a templates that like can be easily um adjusted and updated each time you're sending an email you can save time and like Put more work into your um non-profit I don't know how did you know all these other features? What's your what's your idea? No, I think there was some teachers that we know so very happy had so to you there and Is it like I said it is so big that big work that is impossible to do anything but Everyone has to find the things he needs To save time. I think we will save a lot of time Using these tools. Yes, Lena. Um You can undo send to any kind of email. I mean like uh, you with your gmail account You have this buffer time that can be five seconds to 30 seconds. Um, you decide how long this period is gonna be and um Yeah, you cannot undo send Anytime so like a really really helpful um as well as the template Okay, I think we can collect some questions if there is any because that's like That's Claudia was saying this is a huge topic and like there might be some Other features that you want to know. I'm really happy. Thank you for the feedback Helena Um Claudia what was would do you have any other question or something you wanted to share the participants Otherwise we can if there is no other question we can go Slowly slowly into closing time So we'll be sharing with you the the recording because like everything has been recorded so far um, I'll personally be sharing the the small presentation I've done so that you have an idea on Um, just the different steps to access Google for no profit. I think also Claudia will be sharing Ah, that's um, we got a good question and I'll answer that in a bit just to recap. Um We probably gonna be stopping our events in Malta for The summer because it's hot and because like it's a very busy period But we're gonna be starting again in September. So wait for that and to reply to Ilaria's question, there is a 355 things you can do the first thing you should do is to check. Um What is the How is your email? You know, like, um, there is a lot of different services that can tell you How your email is doing meaning I'm looking for something specific. Give me some seconds I don't know in a second because I want to find the one I always Use but I cannot find it so fast. So you're talking too many things Anyway, if you if you write test spam email There is 300. This is the one I use I finally found it And uh, how does it work? This is the link I share the screen Works very very nicely. So The first thing you need to do is um from your email. You need to copy this. Um, this thing and send an email From your main email to this person you can compose it a bit So to have a subject and a little bit of quality No, no, no, no, I'm not I'm not doing it my screen. I'm just like writing a random I email and like waiting that to be sent And after you send the email you go to check your score Okay, and as you can see my email score is nine out of ten because like There is a lot of things you need to check you need to know whether like Um your dkim it's signed if um There is a lot of technical things you need to do in order for your email to be not signaled as a spam And um, but this thing will also tell you what you can do in order to um To update here for example, like one of the things that it said is not going well is that my um My email doesn't have a dmark record. It's a boring thing that I'm not going to be explaining to you because this is out of the my understanding as well, but the point is that you will need to have um these things inside your um the dns record we spoke about and uh Anyway, this is a way to Check how it's performing your email and will also tell you if there is something that needs to be done in general I don't know if I answered to your question Ilaria I hope so Of course, it's not it's not a science Meaning that like, you know, you can do it in lots of different ways. You need to test sometimes which link and um Yeah, if you have some problems with that I be happy to help you but um Also, it's just a matter of trying a retrying, you know, like sometimes is You get in a spam folder Not for an important reason, but like just because you send too many emails and it happens Okay, if there is no other question I wanted to thank qo a lot guys. Um, it's been nice having so many people with our meeting and coming from different countries I think we put together italy plus malta plus um us Which was quite interesting as a group of people And um, I'm very happy because this is the first time we have a guest speaker. That was claudia claudia Thank you very much for taking the time for sharing your knowledge on this and um As always said, you know, like there is so much to learn and also there are so many changes, you know, like As I said, a couple of things have changed two weeks ago and like, uh, it's always um, you need to put your head down and be humble And always looking to improve and learn new things because like that's how we can become more effective Okay, claudia, if you want to share a couple of food by words, so be Beautiful have a good one and thank you very much for listening to us You