 as we are we are able access to the public and we are as of now there are two members of the public in our in our audience and I'm going to call us to order and ask you to signify your presence vocally Christine here thank you Alex yeah Sharon here Sean here Anika here and Austin Sarat is here and we are joined by Ken Romero from our fabulous our fabulous building owners manual building owners representative and and and by Angela so okay so the first item of business is the approval of the minutes of of February 15th is there a motion to approve the minutes I'll make a motion to approve thank you thank you Paul okay um corrections to the minutes okay we ready to vote on the minutes so um I'll call on you and yes you vote to approve the minutes or no you don't vote to approve the minutes Christine approve thank you Alex yes thank you Sharon yes thank you Anika yes thank you Sean yes and the town manager yes he gets the prize for the most enthusiastic support of the minutes and love minutes Austin votes Austin votes yes okay the next item on the agenda by the way it's just terrific to see you all and uh before we do the agenda I just want to say like everybody else um you know we we are stunned saddened fearful and supportive there's a great headline in a newspaper that says we are all Ukrainians now and feel ever more privileged to live in this wonderful town okay Sean finance update so maybe uh can you make a co-host or give me access to share my screen I'll try to try to spice these finance updates up way to go um Angie can we do that there you go so Angie's going to make you okay there's co-host so yeah so don't mind the spelling but just so people have a sense of some of the reports that we provide to Sharon for her reporting this is the spreadsheet that we're maintaining for her so we have our first grant disbursement here so that's the money coming in that's that first milestone payment with with signing the contract and then each month we're updating the interest so you can see we've just after two months we've already generated um you know $1,700 um and that will continue to add up throughout the life of the project especially as we add additional grant disbursements in there so that is it for the financial update for today because there has not been much changing since the last time um other than we are still we're still working with the opm's and the uh to get a design contract signed correct thank you thank you Sean I like the numbers are moving in the right direction so that's great it's growing yep it's growing so any questions for Sean about the financial update the only other thing I'll say quickly is um our financial advisor has started putting together updated scenarios and just I think I maybe alluded to this in the past but interest rates are starting to tick upward so it's just something to keep in mind they're they're still good but they're not quite yeah he has revised upward his estimates for the life of the project in terms of um the interest rate assumption so I'll share those with the group at some point once they're they're sort of finalized great thank you very much okay the next item item number four on the agenda is a report from Collier's Ken Romero uh so as Sean alluded to we've been working with FAA at this point and uh Ken and I have gotten to a a fee and also I'll say the services that we feel are fair and just and are at a point that we'd like to share that and you know get input and hopefully a motion at some point shortly to go ahead and hire FAA I know there's some other discussions going on so I didn't want to bring that uh to the committee now because I know there's still uh again some ongoing discussions so at this point we do have a fee proposal that we do find acceptable to them Sharon and I started talking yesterday and then again a little bit today just about uh deep you know restrictions and transfer of the building that type of thing so that's in process and then we also did talk briefly about her and her staff are putting together their requirements for temporary spaces or space depending on what we can find so we can start looking into that so those I believe are the three tasks that we had from the last meeting as I go down my list I don't know if there's uh any questions or comments so I have a question which I think maybe Sharon can can answer can maybe you can can you just remind us about what the mblc requirements are in terms of uh shovels in the ground so to speak when do we have to start construction yeah it's uh there is a requirement for that it's going to be correct me if I'm wrong Sharon it's just about two years from now but we're hoping as Sean alluded to to go before them because we we have never seen a project financially get a better buy by waiting longer prices typically tick up so at this point we're not looking to be in jeopardy of you know having that be our issue because again the the design team has limitations on their contract as they proposed it along with their sub consultants and the naturally interest rates and just labor rates never go down so it's about two years about two years from now I think is what it was that's what mblc requires uh what is your most optimistic projection of when we could really get started uh as far as going to bid are you saying actually uh start construction itself it's starting construction uh that's going to be you know no less than about a year I'm going to say year and four to six months about a year and a half okay so we shouldn't be in jeopardy again of that right thanks other questions for call yours okay Ken thank you thanks for the work that you're you're doing thank you Alex has her hand up sorry thank you Paul Alex yeah it's not for call yours I just wanted uh Alex Lopez our newest member I know he's not sworn in yet but they didn't know if he could be promoted since he's still technically part of this group but our newest member he's in the audience so I'm not sure that he's he can be part of the meeting yet unless he's been sworn in I'm thinking and Nico was part of our first meeting she just didn't vote was how we handled it so I assumed we'd do the same here but if I'm wrong I stand corrected I'd be instructed by the town manager so what is the protocol I think this um Mr. Lopez took the time to be here we should invite him into the room great okay Alex Lopez hey how are you good how about y'all well we're thrilled to see you and grateful that you've agreed to work on the committee and look forward to uh the work that we will all do together so thank you thank you very much okay next is a subcommittee reports which I think can be brief subcommittees have not met yet however we do have meeting dates uh the design subcommittee will meet on Friday the fourth at 9 a.m and then the outreach committee is scheduled to meet on Thursday the 8th at 4 p.m so uh we are we are really eager to get uh eager to get started okay any questions about the subcommittees okay next item is number six on the agenda which is correspondence we want you to be sure that you are seeing the proposal from the kestrel land trust to move the kinsy garden uh from the back of the library to their new site on bay road and the this proposal was reviewed by the buildings and grounds committee of the jones library board of trustees and reviewed and approved by the board of trustees itself pending a necessary consultation with the historic commission uh anybody have any questions about that correspondence look I I'm on this meeting so I'm just going to sit here quietly because this is not meaning it's not going to end in two minutes right I mean that's so awesome I have a question thank you Sean so what do we do with that is um we don't have a designer on board yet we we sort of going through schematic we have to kind of redo the schematics or look at the schematics dive into design should we just have sort of a a listing of these types of things as they come up of considerations for the designers to review yeah I think that's that's right and the architect will have to work with a landscape architect for the the the landscaping at the building but this involves taking this from the property and replanting it Sarah did you want to say anything else about that sure sure um so yeah so buildings and facilities approved it and the board of trustees approved it and the kestrel group is really excited about this we I have a question into the town's historic commission because we have a historic preservation restriction on the building it's building and grounds and so we need to look into the possibility of having to go before the town's historic commission to get approval for this but assuming that that all of that will go beautifully the library trustees has another committee the garden's advisory committee when I know that we can do this I will call that group together to meet and they can work with the kestrel folks and I hope that we can all help with the fundraising all I don't know us here in this meeting as well as you know using the library social media resources and they'll be asking for donations because moving these plantings will be kind of expensive and they'll take what they can you know the goal is to keep as much of the garden intact as possible uh as so as well as there are benches and the the stones that are inlaid into the into the sidewalk so as much as they can afford to take that can be moved uh will help them move it and then and then whatever's left our architects will work with their landscape architects which we really haven't we haven't done much work on so it's not like we've gone many steps ahead and now we'll have to stop and think where this will be fine um so whatever's left over is what our landscape design team will be working with and um move forward from there it's it's great it's really it's it can work out really quite lovely really beautifully thank you Anika just one one thing I want to be clear that we we have an idea of a preliminary landscape plan which was developed in or as the schematics were being developed but it's just that it was a preliminary plan and as much work to be done Anika so excuse me if you just cover this Sharon but when is the what is this expected to happen when will the garden moving uh so what they were saying if I remember correctly this spring they would do some pruning and then either this fall of 2022 or the spring of 2023 is when the actual moving would happen great other questions about the kestrel land trust proposal it's it's a great thing for the time I mean it's two great organizations the kestrel trust and the library it's really it seems like a great thing for both Alex thanks um and thanks for letting me crash in here today uh just wanted to ask um how I hear that there's been a lot of internal communication and approval of this but just how it has been communicated um we're gotten by and from the wider community including people who might be paying attention to the land trust and or the library well I don't think we've had broad consultation with the community except that the meetings in which these things were discussed are open meetings so they're noticed and people can come but we did not undertake a kind of broad community outreach about the relocation of the garden um Alex is your hand still are you still up no I just I get stuck with my hand up okay a while sorry it's a thing I do it's okay not not not a problem all right other questions about the kestrel land trust all right Alex we're gonna have to work on this Alex we can't even do Alex L because that doesn't even work I um so Alex one additional thing too so the garden was actually a memorial garden um in memory of uh somebody who had passed and the wife who put all of this forth back in the day is actually thrilled about this wrote a letter in support of it um and so that's one of so while we haven't done no broader like Austin said it's it's it's part of the wishes of the of the wife of the person whose memory the garden was in so it seems like the right thing to do show on did I see your hand yeah I guess I was just gonna ask quickly so is this type of thing something that would go to the design subcommittee of this body or is it sort of straightforward enough that it that that doesn't need to happen it seems like it's gone through a lot of subcommittees I'm just curious what it needs to go through one more or not I'm not sure what this is the proposal to move the yeah the proposal to move the gardens and to from one side of the of the library to the other is that something that would go through the design subcommittee or not well it's up to the people on the design subcommittee but my own view is no that the question of moving the garden is not so much about the design that's going to be worked out with the landscape architects about what the gardening will be but if others feel differently we can talk about it in the design committee about whether or not people think it's an appropriate thing to do or would compromise the design of the design of the library you know I think for just a little bit more a little bit more background so everybody realizes that during construction you know stuff things are going to happen back there and so the worry was for the plants that are in existence so when this proposal came along it it it it solved so many problems so so I feel like what would end up going to the design committee would be whatever's left over um uh so as long as the historic commission says this is okay if they have to say it's okay um it it seems like there's nothing bad that could come up this great okay other questions observations about the kestrel land trust okay next item topics not anticipated by the chair there anything that's come up in the last 48 paul yeah well just to report that we already know this but the council voted unanimously last last night to approve alex's appointment i'm not he probably hasn't i know ancha's already done the letter whether it's gotten him or not and so that's your only thing now to do alex is at some point come into the town clerk's office and get sworn in that's right exactly that the other thing is that just to make sure alex is aware that i think his role he has a seat on the outreach committee i think that we designated this the incoming appointee and so whenever that meeting is hope alex is aware of that uh and also to alert us that if you know you invited people to come to those out those um subcommittees if there's going to be a quorum of this body at those committees that's going to be if we're going to be talking about something we should pose it's supposed to as a committee of the whole it doesn't mean you can't attend but if you're going to participate in the discussion or want to expect to participate in the discussion if we're going to have a quorum this body should be a you know posted as such could you just say that well it it made perfect sense but i didn't understand it so if if people want to attend as attendees that's fine you don't need to notice it right but what would happen beyond that so if if we were in a room and you said um and you're in your subcommittee you say oh austin's in the audience or paul is in the audience let's bring them into the room and you're not bringing anybody else into the room who's in the attendee section um then that means they're acting as part of their role here so just we just want to make sure that we honor the integrity of the subcommittee group as opposed to we just don't want any violations of the open meeting law of this group so what again paul just to be clear what i'm hearing you on say is that subcommittees should function as subcommittees and unless it was something urgent or unusual not bring other members of the committee into the room right and sometimes that's inadvertently people are courteous right it's unintended yeah yeah okay all right next thank you anything else that we not anticipated okay next is opportunity for public comment we have five attendees of any public comment i see one hand up angelo what do we do there we go so mary hi can you hear me yes thank you for attending mary sir from pine street north amherst um and i i don't know whether it's a question or a comment but i know you're going to have two things coming up about buildings one would be closing the north amherst library and moving the books somewhere and the other would be moving the books for the big jones library renovation and i was curious if the space in the north amherst school has been considered if that space is still available that the family center was in um so i don't know whether this is appropriate for this committee or or another one but i was just if the north amherst library closes and is consolidated with south amherst clearly it's just closed because north amherst people won't go to south amherst they'll go to the jones but i was thinking as a way of keeping the books that maybe there would be a space in the north old north amherst school so that's all thank you thank you thank you for the comment as i understand it that north amherst library and what happens at the north amherst library is not part of our charge okay uh so i don't think we can help you on this though we would be happy to communicate with you through the the library board of trustees okay other questions other public comment okay seeing none motion to adjourn by the way i just want to say this i really appreciate the efficiency because it's still light out i can go out and play golf except i don't play golf so it was just a thought okay motion to adjourn so moved thank you alex second so you can just declare the motion the meeting adjourns otherwise so we don't have no i i like doing this fair enough i'm not in any hurry to get through this paul you have golf waiting for you call me out oh my god so vote yes to adjourns do it quickly so paul be satisfied christine yes alex yes sharon yes anika yes shorn yes george yes paul yes and i vote yes okay it's fabulous it's nice to see you all stay well don't forget the two committee meetings designed on may 4th at 9 o'clock and outreach on thursday the 8th at 4 o'clock stay well everybody thank you bye thanks thanks thank you