 Good morning. This is Robert. So I came in by phone. Am I supposed to say meeting is called to order? Okay, Robert. Uh, so do you want to do the role or do you want me to Do the role? Are they're planning area? Make sure you make sure your microphones are on. Okay, hearing none. How about today? And Whedea Hannibal. So Robert we have Mike and Whedea. Yes, I am. Brent Fenster is present. Representing capital Bay planning area. Andy Smith is unable to be here today. Central planning area is Mike Prez present. Dave Sherrick will not be able to attend today. Representative Southern planning area is Derek and Tim from Riverside. You're the only one on. We're checking out. Brent Fenster, I make a motion to approve the minutes of the November 18th 2019 meeting. Derek, are you second in the motion? I see none. Okay, this is a planning area briefouts. Northern planning area. The Northern planning area is concluding our efforts to write three regional tick peas. And this is a conclusion of two years of work. We've had participation from 617 out of the 18 operating areas. So we thought that the participation level was high and we're in what they consider to be a final review. Although even at this late date we're getting some requests from some of the OAs that they have more to add. So at some point we need to put a stop to it. One of the benefits to getting these regional plans is it gave us an opportunity to sit down and talk as several OAs together in how we would interoperate in emergencies. So I thought it was a worthwhile effort. It was a lot of work. But I felt it was worthwhile and we feel relatively confident now with the regional tick peas that are coming out. We expect that they'll be finalized within the next, I would say within the next 60 days. And one additional thing I see TAP has been able to accomplish for us is they gained approval to actually load everything into CASM. Now I know that there's some question with whether CASM is the right tool. But at the same time we wanted it in some online fashion that we could eventually be able to update. But I think CASM is something that as a group here we probably need to address at some point. I'd just like to add on about all of us working together on this. We spent two days. We had actually scheduled it for three. But all the right people came together. We got it done in two days. The second day there was a tremendous amount of discussion between all the agencies and even the different regions how we had split up the regional tick pea plan. And it was extremely helpful for everybody to be involved in that conversation. A whole lot better than what we did in the past creating our own tick peas kind of in a silo or having someone do them for us but all individually and not taking into consideration our partners. So that worked out really well. Thank you very much. We're going to move on to Capitol Bay planning area. Brent. Thank you. I do not have much to report unfortunately. We're going to have a meeting the first quarter actually the first month or so of 2020 and had some scheduling conflicts and some problems with that. So we don't have a meeting. We have not had a meeting since the last calcic meeting. It's my intention to work with our chair and with Cal OES to do some strategic planning in the next 30 days about Capitol Bay and see what we can do to institute some or refresh our energy level and look for some more people to really be some of our stakeholders from various agencies that really can be committed to participating with the planning area and start working on a plan of action for the next 12 to 24 months and really see if we can put something together. What happens in the northern planning area is has been outstanding and every quarter the report is always you know a lot of activity and a lot of real good collaboration that's going on there and there's some things in the southern planning area especially as it relates to the radio rodeo I believe you call it that we need to look at and see if we can't replicate in the Capitol Bay planning area. So over the next 30 days I really hope that we can do some strategic planning and come up with something for the future. Great thank you Brent. Moving to the central planning area. I heard most of that. Well you know Brent this is Weedy from the northern planning area I think in the north we just have it's Mike and myself and we've got a couple of people in some of the operational areas like Lisa in to Heyman County and we just really work at reaching out and it takes a lot of effort and so I certainly understand the position you're in. My concern is if and when Mike and I take our leave my concern is for the future and so we're trying really hard to raise up people even behind us. I can't imagine the position that you're in where you're just trying to raise up those two or three individuals that are going to spearhead this for you because that's what it takes I think at least that's what it's taken in the north. Thanks Weedy. I certainly agree with that in fact there's a rumbling and we've already discussed it and formally here this morning how the need for succession planning on all levels at the agency as well as you cal seek and in the planning areas is so essential to bring up the younger generations and to get them involved and participants in this and excited about what the future could bring if we work on things you know in a cooperative collaborative of manner but we really need to get those people educated and and mentor them. Robert did you have anything else for for Brent? Okay so next we're going to go to the central planning area. Mike? I'm sorry Mike. Mike Perez from the central planning area. Not a whole lot to to report on. We are just working on hardening our inner operability using XMD west and east. We just had a violent incident training drill where we had over a hundred participants and also had 18 different agencies there and we used XMD east and it actually went very well so getting the different agencies to be able to communicate on the channel was good. We do have an RFP out for building a third radio tower so we're waiting to get the RFPs back on that so we can move forward using the grant money to get that third radio tower built to upgrade our comms and we have our local meeting that's actually going on right now so I have someone else sitting in that and here I am so nothing to report on that meeting that's happening actually this afternoon so that's it for central planning and a report. Thank you Mike. Robert did you have anything for Mike? All right thank you uh this is Derek Gard. We had our first quarter meeting on January 7th we discussed the radio rodeo which we have tentative scheduled for November 10th we also are working on a discussion to combine that with our comics and I have a meeting with John Hudson and Chad Stokes I believe it's this week to discuss the logistics of that San Marcos fire is offering to host a site for that we're trying to find something more centralized in the southern plan area so we can get more people involved in it and have a regional type of event. Robert also was out I got a report that Robert met with Glendale and they are looking at their interest in participating with us also so that could be a possible second location. We also put out the the matrix that I had submitted to a couple cal seek meetings ago for the southern planning area and everybody's approved our interoperability plan with that so now we're looking this year to schedule regular testing so that we test and make sure that our plan actually works when we need it um you know a helpful helpful idea and uh we also have um we're getting I'm getting some input from um LA county fire on some of the ways that they do because they have a really neat um app that has all the same information that I have on my matrix where it shares everybody's radio what channels are in what radio zones so everybody knows so you can help each other out when they come into your area and they actually have an app that does that which is kind of cool and that is our next meeting is in April and that's where we're at thank you Derek Robert I'm there in person sorry say that again I was just wondering if Tim yeah I'm here in person sure that'd be great thank you Robert okay so the first thing I'm going to brief out on is the cal e fog um we're basically uh at the conclusion making the last adjustments to the completed i fog and we expect we'll be handing that over to the app developers hopefully later this week although we fully anticipated this portion the project being completed by now due to circumstances outside of anyone's control like sicknesses we are hoping that we'll have it uh to the app developer by the end of the week if not very shortly and then we anticipate the app being developed around mid-May it takes about two months for the app developers to take the information we provide them and develop the app so we're at the final stages stages of that project lj neilson and our broadband services has been doing great job making sure we're producing an accurate application prior to development so this will reduce the amount of time we need to spend making updates after the app is deployed and we can focus on specifically uh you know necessary updates as we move forward any questions on the cal e fog all right the next item i'm going to move to is the uh 2020 ta requests we're allowed to have i believe five gets confusing when we're given a lot more than we're allowed so um we have a numerous ta requests approved for this year the first one is the skip workshop the skip as everybody knows is a stakeholder driven multi jurisdictional multidisciplinary strategic statewide plan to enhance interoperable emergency communications the skip is a critical mid-range three to five year strategic planning tool and we've elected to do it at the early stages of the three to five year window with the new developments in technology and operating systems that are out there we feel will gain more benefit if we try to stay ahead of the curve if we waited till five years there'd be too much to catch up on so that's scheduled for the may to july time frame of this year and as of now budge is still the point of contact subject to change the next one is our comics that was approved the one that's listed here is for the cap bay planning area and with of courses that are being offered we've identified the need for more opportunities for position taskbook sign-offs so we're trying to add enough exercise and opportunities for people to get their taskbook signed off this is just another one of those and it's tentatively scheduled for june so just to recap how the ta's go once we get the approved request we have a scoping call and uh so to to date i don't believe we've had the scoping call for this one yet but it so it is tentatively scheduled for june the next one we have is the incident tactical dispatcher we tried to schedule that last year and it's a challenge for many reasons one of them is dispatchers are typically understaffed so getting them to get released from duty for a full week course is a challenge if we put that later in the year during fire season it's an even greater challenge so this year we've tried to schedule it earlier on and we're going to try and get creative and possibly send out a survey to the uh planning areas to see what uh time frame throughout the year will work best so we can try and get this course done it's a very important course it's very important to have dispatchers during incidents so as soon as we can get more people qualified the better the next one is a full-scale exercise as derek mentioned uh they have a comic scheduled for the southern planning area the full-scale exercise was also supposed to be integrated with the radio rodeo in november and as he mentioned we're going to have a coordination call shortly another great opportunity for position task book but also we haven't exercised interoperability communications in san diego in quite a while so we definitely want to get down there and share the love the instinct communications manager that one is to be determined as well for a date i don't believe we've had a scoping call on that one yet either oxcom is going to be in the northern planning area in march tentatively but without having a had a scoping call for that one i don't believe we had the scoping call yet so our time frame may be may have to be pushed back but we're going to work with our homeland security partners to get these scoping calls completed soon question yes brent fenster capital bay i'm wondering was this something that was implemented or initiated by the northern planning area or was this something that you assigned to the northern planning area the reason why i ask is it seems like because we had so many issues with the incident dispatcher training and stops and starts on that because of inability to fill the class i was thinking if that was closer to the sacramento area we might be able to draw a more central point in and sort of a hub of of people to attend that and there's been some interest i know from other places than just the northern so you're speaking specifically about the oxcom course that's correct so the courses that were selected were after solicitation for input from the planning areas and whatever opportunities still existed based on their responses we've selected some courses to fill those gaps so that we didn't miss out on any of these opportunities so mike did you want to speak to where you may hold it so what was last year year before last there was one in fairfield an oxcom class that was down here and i think the decision was to push a little further north because people came up with the exact argument opposite argument you had rent is to was too far away for them so um we haven't had i don't know that you have i don't believe either one of us have had a lot of people asking for it specifically but there was a lot of interest when that other class was given and they weren't able to attend so and and i think in addition to that this is weedy um during the campfire there was quite a bit of confusion and so there's been multiple meetings with some of our auxiliary units and so to clear some of the confusion mike bekstrand was had attended some of those meetings and so that's probably the genesis of this particular request okay so if there is additional interest in having an oxcom somewhere else in the state we are able to submit a another request and see if homeland security is able to support or not so if you do have a need and you can almost guarantee attendance we can definitely put that forth yeah i i really don't have a like a list of names or anything but the one thing i would like to recommend to the northern planning areas to try to push it on the southern part of your area as opposed to putting it in redding or something like that yeah we understand that unfortunately what that does for us is it limits our participation of the the o a's that are close to the oregon border because as it is just to come to our meetings which are in tejama and butte some of our representatives have to come the night before and spend the night and they're not getting reimbursed for it so their agencies have to be willing to do that so we try to spread the love hank to lots of our areas but i certainly hear you brad i think the more that we can consolidate and work together the better in this particular case maybe that's something that we can do you know i'll i'll do a little bit of work and reach out and find out how many people will be coming to this and kind of take a look at where they're in where they're becoming from and see if there's some way that we can also accommodate your requests or at least get closer thanks friend thanks sweetie so the next slide i think is the 2019 ta requests we're keeping these on for tracking purposes as you can see the first one there is the high fog and we were a little aggressive in our projection that it would have already been sent to dhs for conversion so as i mentioned earlier hopefully this week the next slide shows the comp t course this is an additional course that we were allotted outside of our request that's going to be hosted in the southern planning area santa maria i believe is hosting the comp t course it's going to be may 18th through the 22nd and that completes the ta requests robert did you have anything before i move on to item six okay prior to this meeting we've sent everybody hopefully you all had a received a copy of the communication unit position credentialing document as you can see on the slide this has been in the works for a while now and i think we're at the point robert where we're going to vote uh to make that document and the working group approved it's about or concerns about the document before we do the vote brunfenster i have a question for probably directed towards hank i am supportive of the large change that was made in terms of adding a call oes that g's 606 course i'm concerned though because i went online the call oes website to find out what the availability was and over the course of the next six months as of a couple days ago there are no schedule classes and there's no information on it being like an online course so i don't want that to become a barrier to students because they can't get that course in a readily available manner so i had the same challenge when i went to sign up and take the course and it is also it's it's identified on the website as being an in-person course but it is equally available online it's a four-hour course we can provide more specifics on how to get to the online portion but it is available that way so and that's what we anticipate everybody because i don't even know if they actually hold the in-person course so i think it's an online only offering at this point if you log in through csti open an account there you can take the course it's actually about i think it took me about two hours to do it so i'll make sure we clarify specifically how to get to the online portion okay so we need a vote motion for a vote a motion we take a vote do we have a second so we have derrick making a motion and mike grant seconding all in favor of adopting the communication unit for then position credentialing work group that's the ai ai ai any opposed hearing none the motion is passed unanimously okay robert we're going to move on to item number seven unless you had anything else to add nope actually yes we're in for a quick question what are the next steps for the communications credentialing process so now that we've approved the document i would anticipate that the next step would be for the working group to actually meet to work out the logistics of how the process is going to flow from this point forward especially the fact that we don't need to be in person to approve we're doing an online approval process just to make sure everybody's familiar with that the workings of the working group and then we'll advertise that it's an option and we're open to people submitting their documents for approval so the first the next steps i think would be getting familiar with how the logistics of managing that work group will go and then broadcasting it that it's operational who's going to be the point of contact in calo yes i'd have to refer to the document i will get back to you with the confirmation that that will be thank you all right so item number seven we're going to discuss the statewide alert and warning next gen 9-1-1 chris and caps net all at the same time kidding so we're going to take this a little bit at a time a little one step at a time the statewide alert warning is part of the next gen 9-1-1 contract i think you may have seen most of these slides before so as far as updates go atos the statewide contractor for next gen 9-1-1 has elected to go with everbridge for the statewide alert and warning we've been doing extensive outreach through may rack meetings and other venues to educate all the locals on what to expect when alert morning is provided by everbridge there's a lot of concern that people will lose funding for their existing systems if they're currently using grant funding and as of this point in time there is no anticipation although it may be logical at a future time there is nothing current stating that they will lose that funding we are gathering all the comments on the challenges with integrating everbridge and moving accounts over so is anybody's aware of more challenges send them our way so we can solve them as soon as possible all right so i will update on the next gen 9-1-1 we have our 2019 call data that came in we had 27,361,673 total calls 82 percent of those were wireless five percent were voice over ip and 30 just shy of 35,000 were other telematics we had 62,321 texts to 9-1-1 and that was up from 28,000 the year prior the PSAP surveys for the next gen 9-1-1 project have been completed in the southern central and la planning areas or project areas and the north is projected for a february completion date so they're moving well on that project text to 9-1-1 is being developed currently but there will be no action taken until next gen 9-1-1 is actually deployed and it has a january 2021 completion requirement so as soon as next gen 9-1-1 is deployed then the text to 9-1-1 integration will commence the 9-1-1 advisory board is happening tomorrow so if anybody has any more questions or informants in more information on these projects feel free to attend the 9-1-1 advisory board being held here tomorrow so the next slide i believe goes over the chris should be slide 19 i believe i'll speak to it we have a five-year roadmap a quick update on chris is the buildout has completed just north of sacramento down to the middle of the great vine coverage tests have been run and the system seems to be operating extremely well there are no operational communications on it at this time but the buildout continues and there is a map in here on slide 21 and it looks like that and this this map is showing you the stages of buildout for the chris project as you can see number one is the central valley that i mentioned is already tested and from there they're moving to the north valley so as that buildout gets completed we get more interest will be reaching out to other radio system providers to look at potential integration solutions and i'll talk more about that in a little bit item number eight so at the southwest border communications working group that we held they are looking for a pilot project to do an integration with other radio systems they'd like to stick stay along the southern border but it doesn't have to be along the southern border if anybody has some shovel ready projects for mainly doing interoperable talk groups or interfacing two trunking systems there is funding grant funding available for these projects as well there's really recently announced as we project with customs and border protection so along these lines also the interoperability talk groups we discussed that at length and this is actually the wrong update on the wrong slide that's my fault so we have some good ideas of how we're going to structure the interoperability talk groups throughout the state so we'll be maybe proposing a working group for that process as well where we can work with other partners across the state at one of the recent may rack meetings it was addressed that some of the operational areas had deficient radio systems so we capitalized on that opportunity and sent out a statewide health assessment survey to not only gather the information on what radio systems may be deficient where Cal OES may be able to assist in identifying grant funding to get their radio systems operational we also asked them to provide information on what radio systems or projects they had that we could integrate with the Chris so as we gather all of those inputs back and put them in a table we'll know who we should or who we can partner with to develop these IP talk groups and the interfaces to their trunking systems so hopefully you've all seen the survey it was sent out late last week or some of the areas were sent out early this yesterday down the holiday it's basically a quick five question survey asking what systems you currently have asking what projects you have and what the gaps you're having either to interoperability or operability so if you haven't seen that please let me know and we've asked that the responses come back by this Friday so now this slide 22 is showing you the update of the caps net project the different phases of the project I don't really have a whole lot to add to that so any questions on item number eight or seven for that matter sorry all right moving on to item number nine this is the interoperability continuum that you see on the wall behind me and this is what the state is being measured on for our interoperability success I guess you could upgrade as we make developments in progress towards interoperability so one of the things that we would I would suggest that we're looking forward to doing is finding out how to take this interoperability continuum that they're measuring the state on and breaking it down into the operational areas so that we can get a better assessment of where the state is so when they do the assessment of the state we holistically looked at the state systems we didn't look at the region or operational area systems and I think that would be beneficial for us to do so we can get a better assessment of the state as a whole not just state systems but the state interoperability so if we look at this is a continuum next slide please this is the California assessment so if you look you can see where we ranked what our assessment was for our either initial defined or optimized our ultimate goal is to be optimized in every area so we'll be sending this out we plan to do an update and provide an update back to Homeland Security in July of this year so prior to that we'll be coordinating with you to try and provide a more accurate assessment of the state for interoperability any questions on that one Hank I don't have a question but I just wanted to identify that in the northern planning area we've used this continuum since the very beginning and so on all of our every time I do an agenda this is on the backside we don't do as good a job socializing it at every meeting but it has been a really good tool for us to identify where we are and where our gaps are so because the state is elevating it again I think it's wise for us to go back and have this discussion at the next meeting and probably reach out to everybody to have them take a serious look at where they are because there's been a big turnover in the north people retiring and that kind of thing so that would be great so yeah I think all the planning areas could benefit from doing that because as we look towards funding for improvements this document is one of the two that are identified for justifying the funding the other being the cal skip so I think there's a lot of value in keeping the assessment of interoperability ongoing all right question item number 10 so broadband services in California as you can see from the slide the buildout continues we're continuing to receive requests from first net for site modifications for buildout we're currently basing our buildout on tier 2 and tier 3 fire threat hazard areas and locations that currently do not have network coverage make sure I'm on the right slide okay not to read the slides over but I will give an example first net was deployed to Ontario international airport for our quarantine I'm I'm sorry to March Air Force Base for the quarantine and the initial asset they deployed was a band 14 and one other frequency so they had to deploy a different asset that actually address the enterprise AT&T network so there are challenges when you request a deployable whether your devices are specifically band 14 or not and if they're not then you should identify that before you request the asset so they can deploy the right right deployable for you the next slide the Chico broadband fairground broadband at the fairgrounds project was completed and they're in the final revision of the draft for presentation at a legislative hearing which is tentatively scheduled for mid-month in March we had a preliminary executive meeting on Friday to go over their draft report so it looks promising there's a lot of valuable information there and this will help us prioritize like you mentioned the buildout moving forward and you see the other note on their sprint is also coordinating with us to build their portal for the 19-2 requirements of the CalNet contract next slide so this is your list of broadband service advisors for each planning area the broadband services unit is fully staffed now and this will be valuable for you to see under each person it identifies the specific counties for which they have responsibility as well as their contact info and Robert I believe that is the end of my report depending on any questions there are no comments in the room Robert there's nothing in the room thank you Robert do I have a motion to adjourn? Motion to adjourn second I second Derek made a motion Weedy seconded all in favor aye all opposed aye unanimous decisions we are adjourned