 Alright here it is guys part two of my business tech tip series on inbox zero and if you haven't seen the first part I encourage you to go back to the first part because I explain what inbox zero is I give you the five parts of what inbox zero you know the five actions you should take and then this video is actually gonna go into how I actually achieve some of that on my own and as I said in the first video my inbox is at zero I wouldn't lie to you okay everybody now see look I'll show you here is my inbox and here it is what a productive day here I'll even go on the other nothing left to read well played enjoy your empty inbox such bliss okay so I've briefly talked about the five different concepts and I would I would encourage you if you really are enjoying understanding and diving into this topic in inbox zero please check all the references down below there's a lot of different resources there are plugins for your Gmail there different aspects of inbox zero that a lot of folks really get into I try to keep it as simple as I can I've never really done much then some of the concepts I'm about to explain but I think the next part of this that I want to get into is what tools or what things in the in the philosophy in the in the scope of inbox zero do I follow and and how I think that can really help you so let's dive into that the first thing I try to do at times is like is I definitely try to turn off my mail claim or at least in some aspects I try to make it so that when I get those little emails the little notification that pulls up at the bottom that says hey you just got a new email that that is minimized right and the reason I I say this is this not everybody can just turn off your email client not everybody not even for me at times I feel like I can do that but what I can do is if I've done this correctly I can minimize the amount of times that that comes up and distracts me if I'm in the middle of doing something that's really important nothing kills progress like an email notification down at the bottom of the screen I've seen lots of people get emails and say oh I've been bogged down with emails because I was trying to get this thing done but then I got this email from somebody and that became more important why why did they become more important because someone got on their keyboard and put your email address in there that's that's crazy that's that's absolutely crazy to me that other folks can interrupt your day it's like driving down the road and somebody's flagging you down you have to stop and talk to them I'm trying to go somewhere why should I talk to this person on the side of the road and ultimately that person could be someone that you know or that you don't know that's the problem with email notification that's the reason why turning off your mail client or at least minimizing the amount of times that that mail client can distract you is important when it comes to inbox zero it actually does help you save time and ultimately in the end you could spend more time focused on the things you need to get done at that time and when you need to go back to mail you check it and when you check your mail it's not overwhelming because it's not like I have hundreds of emails I have to figure out which ones I need to follow up or and which ones I'm looking at and all that stuff you've you've done it okay so the next thing I would encourage people to do and this is something I do quite often in inbox zero because it does get frustrating and at times I get lazy just like anybody else it's hard to stay on top of things when it comes to staying on top of emails and keeping it at zero because you're so bombarded with emails but trust me you can get there and the way you get there at least initially is to go on email amnesia email and me amnesia is basically just taking all the emails that are in your inbox currently I don't care how many there are I really don't it could be 10 emails it could be 10,000 e-mails it really doesn't matter creating a folder in your inbox or in your mail client that says amnesia or says archive or says whatever it is you wanted to say put the current date if you want something that could be significant for you to understand at this particular moment I no longer want to have emails bother me I don't need these emails in my inbox I'm going to put them somewhere else so you take all those emails and you put them in that that folder email is smart you can always do a search over your folders in your inbox in your mailbox I'm sorry or you can always go back to them you could you could even put them back in your inbox if you wanted later email amnesia is important because in order to achieve inbox zero and in order to actually feel the benefits of it you have to start somewhere so I would I would highly encourage you if you want to adopt inbox zero start with email amnesia put all your email in your inbox in a folder and say that's that's it today is the day I start that's how I started when I started this process and I've actually done that many times before for example if I go on a lot a long vacation or even you know say it's a couple of days I will take all the emails that I got in that day I'll spend five minutes kind of reading through some of the ones looking at who they're from and then the rest I'll put on amnesia I'll just say hey look I've been on vacation I don't have time for your emails right the time has been passed or in the end when you think about it if you went on amnesia right say you you have all these emails that you didn't look at at some point in time maybe you do have time for more email so you can go back to that folder or in addition if there are very urgent items if there are things you really needed to follow up on those things will come back up someone will respond to an email that they sent and said hey did you get this hey do you have an answer for me that's when you can actually respond to those things that's when you can say okay look I've been away for vacation for four days for a week for however long and I haven't been able to get to all my emails because I was on amnesia right I forgot about those you're likely to look for someone to understand because honestly everybody's in this game of chasing emails there are many times that you would send an email to someone and they didn't get it oh did you get my email oh I didn't get it or I saw it I saw it from you briefly didn't have time to really read it you don't get on someone because they didn't get your email same thing with email amnesia you go on amnesia tell people hey look I was on vacation I came back last week I didn't get I didn't get your email sorry next thing I want to talk about is this if you're not able to do either one of those things right and you really need to figure this out you need to get through inbox and get to inbox zero you need to schedule breaks there needs to be a stream of consciousness that says look at this particular time I am not going to stress out about what's in the inbox I'm not going to look at it not going to go through anything and in this case my male clients always on because I've not perfected inbox zero I've made it very efficient so that the notifications don't show up all the time and when they do show up I've almost trained myself to automatically think of what I should do with that email and if I come to a solution on hey that's what I'm going to do with my email when I get to it I just ignore the notification and say yep it's not urgent don't need to worry about it I'm going to keep going on with my day and so you need to have breaks where you're not thinking about what email is coming in what's the next thing that's going to take over my day right schedule those breaks take those breaks so that you can get other things done so that you can attack your inbox with precision so that you can you know be in this place where eventually you get to zero that's something else that's also very good as a tool as far as getting the inbox zero being able to do those things and being able to move on okay so the next one is something that I know pretty much any inbox zero purist is doing and that is setting up email filtering now I know for a lot of folks this seems like an arduous task it may seem like something hey I got to go to some type of school to understand and learn that is not the case there are a lot of creators out there that use email filtering can show you how that's done I'm going to post a link to actually one of the one of a good one of many resources that I found where this person actually tells you why he's adopting box zero goes into his Gmail and actually implements certain aspects of this and he sets up email filters I use filters all the time and why I use filters is maybe different than maybe some other folks when it comes to inbox zero but ultimately the concept is still the same and that's this you don't want emails that could take away from your attention to ever reach your inbox you want those emails to be filtered out before they even know before you're even notified and the reason you want that is so that when you have time to go to your inbox and you can look at those emails at that time that you're not distracted by the notifications so I like to set up filters for certain groups of people for certain activities or things that happen like I have appointments and I have a notifications for those appointments that come in those notifications I don't need right away so I have them filtered to a folder automatically and it's almost like a mini inbox of sorts so when I go to mail I check those folders and actually have them pinned disfavorites on the side and I could see those inboxes and I could say hey there's five new emails because I have five new appointments let me check those appointments out and now I don't have to troll through all of my emails to automatically switch between hey this is an appointment this guy wants an answer to this oh another appointment oh this guy wants me to go and visit this website you know those types of things don't happen because now I have already filtered out and they're all in the same stream of consciousness and I can say okay I'm thinking about scheduling and all of my appointments I can look at all the appointments all at once get all this all those things scheduled and in the end they're already deferred or already archived because they're in a folder that's something that is very valuable in box zero because if you can tackle your inbox through filters and you can filter out almost everything achieving inbox zero every day see doesn't seem like such an arduous task because now most of your emails fall into categories of consciousness that you can sort out okay the last thing I want to talk about is something that I do a lot and that is on a frequent basis I am very diligent about unsubscribing from unwanted subscription emails and this may happen for various reasons it may happen because hey you're on one mailing list and that mailing list gets shared with another company or you're searching for certain things and you accidentally sign up for some mail subscription and you start getting these emails flooding your inbox or you create a new account for a certain type of product or service and they want to send you marketing emails and you automatically get added to that list so what you should do is you should defer unsubscribing to those or you should actually do the unsubscription at that time but but make it a make it a fun extra exercise make it an activity that is something that you know is beneficial it can be really difficult to unsubscribe sometimes you click the unsubscribe button and you have to fill out the form that says hey I didn't want these emails anymore and get feedback sometimes you have to change email preferences and that gets to be frustrating and annoying as well delegating that or deferring that I'm sorry to another time I think going back and doing it later is something that I find myself doing often because ultimately and I know I'm gonna be saving myself a lot of stress and a lot of headache because I've unsubscribed from these unwanted unnecessary emails flooding my inbox and if it is something that you actually do want then take take my advice and set up a filter and then you could just filter those out so that they never reach your inbox in the first place and you can go back to those when you're ready to go to those if you commit the time and the resources and the energy to inbox zero you start to develop these habits where you're like oh but this is still really important to me I want to keep that so maybe I should just filter that out so that I can come back to it and it doesn't interrupt my stream of consciousness of incoming emails because the concept of inbox zero is pretty simple and that's things that come into your inbox are new things to you and ultimately you need to carry on the conversation if there is a conversation that we had or you need to actually take action on what it is you've received you aren't going to have enough time in the day to look at every email in your inbox and use the same weight or same importance to them and that's the that's the reason inbox zero is so important because once you start getting in emails in your inbox after you've set up these filters if you've unsubscribed from all these messages you will only get messages that are relevant to you at that time and that you can take action on right away the feeling of having an empty inbox is something I can't replace something that I really do enjoy I enjoy getting to inbox zero and seeing no emails in my inbox knowing that my life is either organized right because nothing is ever really done my life is organized and I'm able to not stress out about the fact that there are a bunch of emails to take up my attention when I get new emails that come in and it requires my attention to look at so that's what I have for today really enjoyed going down this track explaining some of these things check out the original video that Merlin man had on it on YouTube here it's really old but it's very relevant to this time and you will find a lot of value in it is about an hour long but the first half hour is where he really tackles this the subject the second half hour is more question and answer and I did find some of the questions and some of the answers that he took the approaches that he took to be insightful as well with that please put in the comment section below let me know if this is something that you find value in that hey I want to try to get to inbox zero I'm going to do it today or if you think I'm actually crazy go ahead put that in the description too or in the comment section of this video as well say I'm crazy that's never going to happen and here's a challenge and here's why I would love to have a discussion about those things I'd love to try to help you tackle that if you think that inbox zero is something that may be of some use to you but you think it's impossible love to spend some time talking to you about it email is a communication tool I'm never going to be good at it no one's ever perfected email just something to think about as you get into this that that inbox zero is sub is an idea or a thought that allows you to put yourself in a space where you don't have to stress out about did I miss something you miss anything because it's empty right or because there are lots of liberties when it comes to email and those liberties are unrealized until you have an empty inbox and you realize oh I don't really have anything that's that important that needs to stay in the inbox I know I've talked a lot on this I tried to keep it interesting show you some different things but please yes please interact with me please check out different different resources like I said down below and please visit my website I'm ken ross calm until I see you next time I'll see you around