 This meeting is now being called to order. We'll go ahead and take roll call. I call this November 8th, 2023 special meeting of the measure of oversight committee to order at 4 p.m. sharp. Secretary, are you ready for roll call? Here minor. Here. Vice-Chair, Aston. Here. Member Atkinson. Senator Bailey. Here. Member Cosgrove. Member Hinton. Here. Member Holmes. Okay, let the order reflect that committee members are present with the exception of member Atkinson, Cosgrove, and Holmes. Okay, housekeeping. Welcome to our committee members and members of the public. Thank you for joining us today in person and via Zoom. Our meeting format is integrated with members of the public watching via Zoom. Members of the public who are using Zoom may view and listen to the meeting. And as a reminder, the meeting is being recorded. The city of Santa Rosa is committed to providing a safe inclusion environment free from disruption. It will not tolerate, tolerate hateful speech or actions. Everyone is expected to participate respectfully. And if necessary, the meeting will end immediately. Can you explain? Thank you, chairman. After an agenda item has been presented, the chair will ask the committee members for their comments or questions and then immediately following their discussion. The chair will open the item for public comment. If you are attending in person and wish to comment. And you will be called on when the agenda item is open for public comment. Please raise your hand to indicate that you would like to comment. You will be asked to state your name for the record if you wish. Each public comment is limited to three minutes and a courtesy timer will appear on the screen. Any email comments that were received by the deadline will have been included and uploaded to the agenda prior to the start of today's meeting. Emails received are not read into the record. Item number two, public comment on non-agendum matters. Chair, we are now taking in-person public comments on item two, non-agendum matters. This is the time when any person may address the committee on matters not listed on agenda, but which are within the subject matter of the jurisdiction. Madam host. I'm raised at this time. Okay. So we're moving on to item three, approval of our minutes. Seeing are there any edits or corrections to the minutes of April 20, 2023? I move approval of the minutes as presented. I second it. And there are no additional comments. We now approve our minutes and for a submission. Moving on to item 4.1, proposed committee name change. Good afternoon. My name is Veronica Connor. I'm the budget and financial analysis manager at the city. I'm also the staff liaison for measure O. And we had briefly discussed at our previous meeting that the measure O subcommittee name is possibly up for an overdue name change. Measure O is the name of the tax measure originally passed back in 2005. And this was renewed with measure H in November 2022. So technically measure O does not reference the tax measure that's in effect anymore to fund this service. So changing a board name does require council approval. If the subcommittee does agree on a name change, we would bring this to city council on December 5th for them to vote. And after speaking with our city clerk's office, they also recommend that if a name change is put into place, that we follow it with the formerly measure O title as that is a name that's widely recognized here in the community. So we spoke to our departments and several people across the city and stakeholders and asked them for recommendations on names. And we have come up with some options for you all to discuss. The first one is to just keep the measure O citizens oversight committee name. There's no technical or legal requirement saying that the name has to match the tax measure in place. This is a name that's widely recognized. It's synonymous with the public safety and prevention revenue that comes in. And so if the subcommittee would like to keep the name measure O citizen oversight committee, that's an option. We could do that. Another option that we heard was the public safety and prevention tax citizens oversight committee. For short, this would be the PSAP COC. Option number three is the safety tax reporting committee. For short, we would call this the STRC. And then option four, it's a longer one public safety and wraparound services citizens oversight committee, which doesn't have an acronym, but it's inclusive of everything. So what we would like the committee to do tonight is we're asking you to look at these options, discuss and take a vote. And if you have a recommendation on a name change, we'll bring that to council and next month. Okay. Are there any questions from the committee? I have a comment just that I think that some of what we want be sure that we can, and I'm guessing you talked to all the departments. Sounds like you did. And that is that it's confusing to people what we're talking about. We say measure O now and measure H and all that. And I know for the violence prevention part that there needs to be a promotion of what we do so the community knows what we're doing. And so I think any of the names that we choose, we need to think in terms of promotion. I'm assuming the fire and police have the same. You want to be able to promote? Now, this is a sales tax. We're so lucky that the community voted for it one more time, right? In large numbers. And so we want to be able to show them all the work that we're doing with their money. And so I just want to keep that part in mind. For me, I like the Public Safety and Prevention Tax Citizens Oversight Committee because it brings it everything. It's kind of cumbersome. All of them feel cumbersome to me. But that seems the closest to me to what would work for each department. I just have one question, but I'll say everything else after the public comment. The confusion issue in addition to what Ellen just said, was there a discussion about the potential confusion with the county's measure O and its funding of homeless? Some similar but adjacent services that were to what we have. So yeah, we're aware that the county has a measure O, which is one of the reasons we sometimes would like to get away from that title. And there could be future measure O's down the road that would cause confusion. Future measure H is down the road. So the generic title of a measure isn't always ideal. Although this has been the name of this subcommittee for almost 20 years now. So here at the city, it's a very well recognized item, but maybe not countywide necessarily. And I appreciate it. I have comments while saving for after public comment. Okay. Well, I do have that is a mouthful with the different names. And so I do have some recommendation. And I think it's important that you also include the committee because we're also part of that team, which I don't believe we were. And so with that being said, one of the things I'm looking to propose for a name is prevention and safety oversight committee or safety and prevention, whichever one you want to put first oversight committee. That's easy to remember. And we can get a few acronyms off of that as well. That is not so cumbersome. So those are my recommendations for that. And the I would just suggest we do public comment before we discuss the recommendations. Okay. So any other questions? Okay. Any public comment to our gallery here today? Thank you for coming on public. So I was hoping. Okay. Going once maybe a more for the community. Obviously, we haven't had people. This would be an opportunity for you to just say which name you prefer. So you don't have to give a eloquent speech or anything. But suggestion. Well, okay, we won't put anyone on the spot. So go ahead with your comments. Um, I like some I heard from all I heard from you. I'd like to hear from the rest of the committee before I weigh in to see if there was other ideas or other options that we're talking about. Just for me, I'm hoping that this is a deliberate and final decision tonight. I'm not a long process. So I'm interested to hear from other proposals. Yeah. I like the number two public safety and prevention. Then I will comment. So I also support number two. And Madam Chair, the specific reason that I support it versus your language was very similar is I think for the public, the fact that we're an oversight committee of the tax is an important detail. And I wouldn't want there to be confusion that we're an oversight committee of the program of services or the quality of the services provision. So I would, unless someone on my left is going to raise their hand, make a motion to adopt number two as our recommendation to count. Seconded. Okay, well, I guess we'll take you to a vote. Well, you can talk after a motion. Yeah, for me, it's just the cumbersome of the name. And but if that is, if no one else, you know, actually my thoughts is how does the community feel about the name change? Because they're going to have to be able to recognize the name change. And so, to the staff, did you do any work up on that as far as like the public? Did they give any feedback in relation to that? We did not reach out to the public. This is more of the name kind of serves the purpose within the organization as being able to have a moniker that we can refer to and title of the board. What we did feel, we did want to be sensitive to the fact that these names did take into account violence prevention as well as public safety. We didn't want to be one or the other. So it was hard to do that and keep it concise. Everything ended up being a little lengthy. Well, I'm not so sure. I mean, we can take it to a vote, but I still feel like the name is too long, but that's just my opinion. And so with that, if no additional comments, we can. I'm going to add to that, Maria, you got a good point. If I didn't know no conversation was done with the community at all. Well, obviously, that's probably a lot of work. But I like the public and safety was a little cleaner. Is that you feel like some people would take offense for not having the other words in there? Is that something we could just do right now? Yeah, for sure. We were hoping this could be an opportunity for you all to discuss. Oh, to discuss. Oh, okay. Options were out there. If there's another name that everybody favored instead, you certainly don't have to stick with it. Could you repeat yours again? I just have prevention and safety over a site committee. Yeah, that seems pretty simple. Yeah, I like that too. Or safety and prevention, whichever you prefer. I mean, my soul concern with that would be that without being clear that we're on the revenue side, I would be worried about confusion and purpose, which is something that our committees experienced in the past. And you know, ultimately, this is going to go to the council. So I think there'll be ample opportunity for public exposure outside of what our recommendation is. But I think from the perspective of transparency, excluding the tax part of it, and that is the focus of our oversight, wouldn't live up to that transparency. Well, the other name didn't have tax in it either. So that's why I didn't recommend them. So are you saying to leave tax and leave it out? Leave it, because I think it is clearly communicates what our function is within the intent of the ballot measure. But do you feel comfortable with oversight in there or no? It seems like you don't. I feel comfortable with oversight because that's actually from the measure. Oh, okay. Yeah, that's why I think number two, as it is, eloquently describes what we do. It captures violent prevention, fire, police and or perks and recs and youth, the supporting component. And it is cumbersome and that's in part because we're somewhat esoteric and have a very specific role. Okay. So how is the community feeling about making a proposal? The other option we have, which Ellen and I discuss, is tabling this to go and do a little bit more scholarship on it and then come back in January and do a full talking about the name change and bring in other aspects. So is anybody opposed to doing that? Or you prefer to move forward with a name tonight? I was going to say, I mean, if we, I feel like I don't know nothing about I'm not overseeing any taxes, you know what I mean? I'm just trying to have a conversation with you about because I know you're saying like, obviously the percentages are set. So I feel I don't oversee any real anything to do with taxes. Because my understanding is you want to keep the word tax in there, right? Okay. And you want oversight. I kind of disagree. I don't feel I have any oversight over the taxes in regard, you know, in regards to in relation to the percentage breakdown of the taxes. So I would be okay with the pub, just what you just said, Chair, about the Coming back in January. No, just the prevention and safety. Yeah, I wouldn't want to wait a whole till January just to figure out the name. That seems like way too much. Because I know I spoke my hair here to listen to. Can we move both forward as things that there was support for on the committee for the council to then take action on? These are the two that we kind of co-west on US staff can move it. I would really like to not bring this back in January here because I think the council is one of these way in. We can, you know, it's always cleaner to have a recommendation from the committee and then to have the council to act on that recommendation. However, if the committee feels strongly about bringing both of them together, we can do that. That's, it's really, we're taking direction from the committee on how we want to go. The idea of possibly tabling this item now, I understand the concerns about that, but it gives you an opportunity to more fully discuss it. That's why that's on the table. However, you do have a motion right now. I think you need to act on the motion before you can go to the other one or at least ask for a friendly amendment to that. If my Rosenberg's rules of order are remembering, either one. But that's, you know, again, that's, that was just a suggestion to the chair that that is an off ramp, you know, given the full agenda that we have tonight. May I ask for a vote on my motion? Okay, repeat the motion. Option two recommended to the council. Recommend option to the council and not Yoda. Yeah, I know you just said, I definitely would agree with what you said over there. I didn't see your name on the thing, but with the vote, I do want to say too, just thinking forward when we have to get this repast to the public. I know what most of our literature has been past measure. Oh, you know, and obviously people know about it. So now just thinking in the future, you know, we'll be like advocating for let's pass public safety prevention tax, there's an oversight committee or yeah, I'm at the yeah, it may be harder in the future when we try to advertise it. Just throwing that out there too. So let's vote. Get ready for a vote. Okay, so we're going to vote. But do we do the amendment to on top of this or just a vote for that one recommendation? Is that what you're doing? Yeah, I'm asking for a vote on the motion to make a clean recommendation. If it doesn't pass, then we can entertain the motion. Okay. Because I would like to amend to send two names to the console. My second also has to weigh in on that. So I think we already second on the motions. I think we hear vote before. But someone has to second her aspirant. And no one's doing that. So it seems like we should take a vote. Yeah, I'm asking for the amendment. And no one's seconding it. I second that. There you go. There we go. Okay. So so the vote will be moving option two with the second option to city council. So we're about to go down the parliament trip. So technically it's two motions. I believe first you have to vote on the amendment to add the second option. And then we would vote on whatever the results that are. So we don't automatically adopt the amendment unless it's without objection. And at this point I'm objecting is I think a clean. So you're going to I think a clean proposal is better. And so I'd like a separate vote on the amendment first. Then we can do then we can do whatever the result of that is. So you want to add the second of do the second amendment first vote on second amendment. Well, we amend it first. So I wish there was someone other than me that was a parliamentarian here. There we go. Thank you. Motion on the floor right now. Yes. Yes. And then there's a motion to amend. To amend. So if you have a current motion on the floor. Has that been seconded? Yes. And someone asked for a friendly amendment. Yes. But have y'all decided on the amendment? It was not. It was second. The amendment was second. So now you'd have to vote on the motion with the amendment. It wasn't friendly. I don't think it matters if it's friendly if it's second. If it was second and it was second. So then we vote on the amendment. And then the results that I get voted on. Yes. So right now you're voting on the original motion with the amendment. And you're going to vote that up or down. Right now. Sounds good. And then after that you can consider the second motion. Okay. So we're making a motion to approve would amendment right? We're making a motion to approve the amendment to add two names to the recommendation. Okay. So we're making a motion to approve the amendment to move two names to the city council. So we need to vote starting. Can you do roll call? Yes. Chair Miner. Yes. Yes. Vice-chair Castan. No. Member Atkinson. Member Bailey. No. Member Cosquo. No. Member Hinton. Yes. Go to the polls. No. Okay. The motion passes. But now we have to vote. So now we do the original motion. Well this is the original motion. So now we make a motion to approve the recommendation to city council on option two. Roll call. We're making a motion to approve option two for city council's approval. No. Vice-chair Castan. Yes. Member Atkinson. Yes. Member Cosquo. Yes. Member Hinton. No. The member Holmes. Yes. Okay. Motion carries. And let the records reflect the names and names. Okay. Okay. Okay. We'll move on to item 4.2. Proposed implementation plan change. Thank you. Still need Veronica Connor. Back at the April 20th meeting when we met last we brought forward an implementation plan that has been our implementation plan for the last couple of years which was in a 10-year format. And the committee at that time expressed that this was no longer serving the purposes of our financial planning due to the fact that this measure had been passed for another 20 years. So a sample. So the measure O implementation plan historically was only one year from 2005 at its inception up to 2016. So it had been changed to a 10-year plan to account for the winding down of the measure. But with its extension it became apparent that perhaps the one-year plan was a better method to move forward with for the time being. So we have attached to the agenda a sample one-year implementation plan that we would like to use going forward and we are hoping the committee can vote on approving this. We will need city council's final approval also at the December 5th meeting. But as long as it is recommended by the board we can bring it to them. Okay. Are there any questions? I just have one question. For context a part of this was because there's policy decisions that are being made actively at the council level and us looking at the 10-year was outside of our scope. Could you just talk about what's happened with the public safety subcommittee of the council and that to just give some context as to why we're making this change? Right. So a strategy formal here. Thank you. Vice chair, Alan Alton, two financial officer. So back in it was what 2015, 2016. Again, like Veronica said, we were nearing the end of that. But there was an interest to show how we would wrap down not only the uses, but the fund balance. So it stopped being more of an implementation plan based off of permissible uses and became more of, I wouldn't say a forecasting tool, but at least a financial tool showing the reduction of fund balance and that over time. We're not in that same environment. So it seems that it would be good to go back to showing what is part of the program's budget as it relates to the permissible uses, which is what you see on the single year example that I think went out to you. And it still shows fund balance amount. So it basically gives you all of the information that you had, but you have it on a single year format and you don't have to worry about supposed changes that may be in the future. And to your point, those are more from a, that's something that the council may want to have way in on as a policy matter for here. What you're worried about is how much funds that you have to fund the program for the given budget year that you have and do those uses fit within the permissible uses of the ordinance. Thank you. And just for context, that's my understanding that the Public Safety Subcommittees of the council has actually started to engage in some of those conversations with the departments. I can, John Craig and our Chief of Police. So that was on our last in October meeting. We did, that was one of our agenda items and we, and we're getting feedback on what we reported out. My Chief Westrope and our manager, Daniel Gardunio, we've reported out on what we're doing and how we're using these funds that raise more awareness to council. And that was just this past October. Thank you. I appreciate the context. We're not trying to remove the transparencies, just the transparencies with the councils committee and the council's budget process. And that's why we're focusing back on our one year. Thank you. Are there any additional comments or questions? I actually like the format. It's much better. It's clean. So I appreciate that. Are there any comments? Public comments? Oh, I have a quick question. Oh, I'm sorry. I was going to say, I know the implementation plan it's not as clear as the last ones. We're lucky. Chief, you were talking about, it sounds like you probably already discussed it further with like the actual city council and stuff. I just, I noticed on that, this is like the implementation plan. You said this is an agenda. Okay. Because I've seen like outside services and it said 155,000. And is that so we could elaborate on it? You probably already did it at the, I don't know if it's, it's just a sample. It's just a sample. This is, yeah, the actual budget that will be proposed. We'll bring that back in the spring to discuss in detail. This is just a sample. So you can see the format. It's one year and where these are just placeholder numbers and categories. So. Oh, okay. Okay. Are there any questions or comments? No, I think it's a, I like it too clear. And if we ever need to project out two or three years for some reason, you know, the fire department needs to do that because I know you're building buildings. Then we can do that also. Is that right? Okay. Great. Thank you. Okay. And one more time. Is there any public comment? Okay. All right. With that, at this time, we, this is not an action. No, okay. I think it is. And we do need to vote on this one. We do need to vote. Okay. I recommend to council. Okay. Is I will move. I will move adoption of the or recommendation of the new budget template to council. Seconded. Okay. Call for vote. Yes. I'm sure that's done. Hi. Member Atkinson. Member Bailey. Yes. Member Kessler. Yes. Member Cannon. Yes. Member Holmes. Yes. Okay. May I ask a, I want to ask you a question. With this implementation plan, this is like, this is one page here. Is this something that they would present to us? Or is this? That the departments would present to, yes. Typically the departments will present this every spring after our budget is put together before it's passed. Yeah. They take the opportunity to present this to the subcommittee and you'll have an opportunity to ask questions and get more detail. So the subcommittee are your friends? Yes. Oh, okay. Yes. Of course. So you'll have the opportunity to ask questions and learn more about it before it goes to council to be voted on. Okay. Okay. And so, and that's the, that's the difference that got made. So that's always the way we've done it in the past. The difference is now we have a one-year plan where in the past always that first year was what was being voted on, but then we would have the following nine years that were just estimates or a planning tool or nine years and that would count down as we got closer to the end. We don't have those out years anymore because 20 years down the road it's just not beneficial to be planning in that capacity. Okay, cool. Okay. That makes it that last meeting. Yeah. I remember a member had a question about like the percentage increase due to inflation. Right. So we did away with all that. Oh, that's great. We're seeing it on one year now. So it's what one year will be the budget that will be passed. So it's recommended. Cool. Thank you for that clarification. Okay. Moving on to item 4.3. Our 20-23 annual report. We're going to be starting with the police. All right. Thank you. So I'm John Griggin, our Chief of Police, and I have with me our Administrative Service Officer, Tam Lawrence, who manages our budget at the Police Department. So we're going to start this presentation with our ASO. Lawrence is going to go through our first three slides. We could. Good afternoon, everybody. If you could advance one more, please. Hey, this shows our beginning plan balance of $1.9 million. We have revenues this past year at $4.8 million, a little bit of interest of $7,400. Our expenditures were $3.9 million, leaving an ending balance of $2.8 million. Next slide, please. This shows where those expenses or where our expenditures happened. The biggest portion is in our salaries and benefits for our 16 employees funded by Major H, sorry. Our services and supplies is the next line. That's $388,000. This includes $155,000 for our Exxon fleet, NCAR, ALPR readers, license plate readers. Also our maintenance for our vehicles, and there are two motorcycles in there, and our replacement fund for those vehicles and fuel. And then we also have a downtown enforcement team substation that's in the transit mall. That's also funded out of here. You see a little slice of that pie of 1%. That's about $44,000. That's for the documents related to our purchase of the Rosa library, which actually happened this current fiscal year. Next slide, please. This chart shows our revenue and expenditures since the inception of Major H. And you can see here over here our expenditures about past our revenue. Last year there was a slight dip in our expenditures, a reduction due to elimination of three officers, and it's increasing again this year. And we anticipate that it will continue to increase year over year, and it will, it's anticipated it will continue to outpace our revenues. And it's unknown what's going to be happening this year, as you all know, we're in contract negotiations, so we need to keep a little bit of our fund reserve balance for that. Economy, I'm not sure what our revenues will look like, so we're trying to maintain a balance in our portfolio of about $500,000 to make up that difference. Next slide. And now we'll go to, as ASO Lawrence explained that the lion's share of our budget for Metro is going to these positions in this fiscal year that we're talking about here, with 16 positions, and it outlines in the slide of those, of 11 of those being sworn officer positions, and five of those being our civilian staff members and for our sworn, we have the lieutenant position, that's an important position for us that oversees our traffic division, our downtown enforcement team, and all of our special events, and that's with the dozens of events that are Sonoma County fairgrounds and other events, like the Santa Rosa Marathon and literally the host of events that manages those, and we've seen an increase of some of the work that we need to do of making sure there's safety, worrying about any active shooter threats and things like that, and that will tend to go to the expertise and the training to be able to manage all those large events, like the country summer events that brings thousands of people to the fairgrounds, and so that's been an important one for us. We also have one sergeant position then, that's our downtown enforcement team, and we've talked a lot about that with this subcommittee before about what an important thing that is, and really set up one of our priorities is making sure that we have a safe and vibrant downtown and matches with our city council goals that we have here in Santa Rosa, so that's really being an emphasis of that. And then we have nine of the police officers, and those police officers are dedicated five to patrol, being uniform patrol officers. They're going out and doing some of the enhancements that we don't have being able to help of driving down a response time to priority calls, helping us during fire season with evacuations and other really important things, and also helping with one of our refocuses on community engagement throughout our city, and giving us the ability for officers to get out of their cars, and we really had a focus on being more visible with foot patrols and visible downtown, with parks throughout the city, with shopping centers, and getting out of the cars and engaging, and getting to know our community and being more available to our community. So five are dedicated to patrol, two are dedicated to our traffic team. In 2022, we saw a high of eight fatal collisions throughout the city of Santa Rosa, and dozens of serious injuries and hundreds of other collisions, so we really been focusing with our traffic team, and we're seeing great progress with that team, and so far in 2023 as we near the end of this year, we've only had two fatal collisions, so we saw a significant decrease in that, and the measure was able to enhance that ability by having those additional officers dedicated to our traffic, and the last two of our nine sworn position goes to our downtown enforcement team, and that talks about the emphasis I've had with that Sergeant, being more visible, we're doing things just like even this last Friday night of going out there, and they're doing nighttime operations in the evening to make sure when people are coming down and visiting restaurants and our businesses downtown, that they see visible our officers, there's a sense of safety, and that addressing any of the concerns, and we've seen some recent issues in our parking garages, so we really had an emphasis on the parking garages on our transit model to make sure that people can park there, they feel safe and comfortable, and make sure they're not coming back to a broken window with their whatever they were just shopping sold out of the backseat of their car. So those are barely some of the enhancements that those nine positions are able to do in our officer position, and then our civilian positions are equally important, and one of the things we have is our first two are for filled evidence texts, and the filled evidence texts are some of the hardest workers that we have in the department, and they process every single crime scene that we have in Santa Rosa, so last year in 2022 we had 12 homicides in the city of Santa Rosa, we had 421 shootings reported to the city of Santa Rosa, so each one of those those filled evidence technicians have the expertise to go out and process those scenes, and they're taking photos and video, they're taking DNA evidence, we have a crime lab that they're able to process fingerprints and DNA, and so those filled evidence technicians, and they really have the expertise to be able to go to court and provide that expertise to make sure that suspects that are facing criminal trials have a very fair process and to making sure that we're writing the best evidence from those cases, and for the victims in these cases. Our community service officer, we have one position, and that's a great position too that goes out and is able to help take like non-injury collision reports, non-suspect burglary reports, and is able to allow free officers to be able to go to more priority calls, and calls where there's someone's calling 911, so that CSO position has been really important and really be an enhancement to our patrol services. Our communication supervisor announced for our 911 dispatch center, and one of the stats we have later, it talks that in 2022 we had over 246,000 calls that came into our 911 dispatch center here in Santa Rosa, so that is one very busy team, and during the major events when we have wildfires or other catastrophes coming, or the side shows and other significant events, it overwhelms that 911 dispatch center, so having these supervisors are able to manage that, making sure that we're providing the best level of service to our community, and so that supervisor position has really been important for us. And then the police technician, and one of the most overwhelmed teams that we have is our police technicians, and they manage our records division for so the thousands of police reports that are generated, and then citations, and they take the police reports themselves when people come into the front counter for missing persons, and stolen vehicles, and stolen license plates, and other things people are turning in, found property, and things like that they handle right there, so it's a really important team. They also help manage our sex registrants, people coming in, and they do some of the initial sex resident compliance, so they're a very busy team, and we were able to have one person dedicated there through the measure of funds. If we go to our next slide. This is some of the other enhancements we've done to our patrol, so ASO Lawrence mentioned, and that's that 155,000 that you were asking about for the outside services. This is for fleet, but we're the first in Sonoma County to have every single one of our marked patrol vehicles now has three cameras in them, like that. So we all wear the body worn cameras, but what we're seeing is the body worn cameras can be rather limiting, and what the view is, and sometimes, and so they're not really telling the whole picture. So there were three primary attributes that we wanted to put with the Axon cameras, and that's for the first one is accountability, that we want to make sure what we're seeing from our officers, that they're meeting the standards for the Santa Rosa Police Department and what our community expects, and if we see things that don't meet our standards, then we could hold them accountable. The second one is transparency to our community that so many times for things we saw really limiting views, like I talked about. So now the front of the vehicle has a 270 degree angle that goes out the thing like that, so we can see almost the whole front going all the way to the side, and there's a camera inside the vehicle, so anyone who gets transported in our police cars to jail, to third is getting transported to the hospital wherever it may be, we have video and audio in there, like so everything's recorded, there's any concerns that come up, we're able to quickly see that, and it's really been a great tool for us and whether there's some training we can do, and then the third one is just the liabilities, an important one for the city, if any of our vehicles are involved in police pursuits, collisions, any type of other use of force actions, we have a very clear view of exactly what happened is helping and thankfully the majority of time our officers are doing an excellent job in those and so it helps reduce our liability by having a clear picture of what's seen, so that's been a significant investment and something that we would not have seen without the enhancement of these funds to the police department, and it's helping also for us to lead the way for other law enforcement agencies here in Sonoma County to be able to adopt some of this same technology. The other I've already talked about, about the enhanced patrol services of having the five extra and the four that are put in those dedicated teams of DET and traffic, we talked about some of the traffic safety and that's something that we're continuing to work on. One of the things that I'm the most proud to talk about in our accomplishments this last year is the efforts on side shows and in 2020, 2021 and into 2022 we were seeing side shows almost every weekend in Santa Rosa and it was very frustrating to our community, it was frightening to our community, we were seeing acts of violence at these side shows with individuals getting struck by vehicles spinning donuts, firearm violence breaking out of these, fights breaking out of it and we really came together as a community of the community coming together, our city council coming together and passing a side show ordinance and we really reorganized our county-wide response to side shows and so far in 2023 we've only had one side show and they've shut that side show down within a few minutes and so I can't believe we had the one or we could have had a perfect year but we're really going to continue into 2024 of being able to show that we're not going to tolerate the side shows here in Santa Rosa and these funds from this tax were able to help us that they have the officers with our traffic and a patrol to be able to reduce that the same thing with the proliferation of ghost guns and these personally manufactured firearms that we saw in 2020 236 illegal firearms seized off the streets of Santa Rosa, 74 of those were ghost guns and that's something that we're continuing to use these resources. One of the things that we've really been focusing on is our collaboration with the Binance Fiction Partnership and Danielle, Garnedunio and I and Jeff Tibbets we talk so regularly about what with Reckon Park and with the partnership anytime we have a major significant violent crime within hours I'm texting Danielle we're talking about how that we can work together with some of the resources and we're really working toward getting our officers about referring more people to the Binance Fiction Partnership and that connection is so important to us and we've said a thousand times in these presentations we're never going to arrest our way out of these problems and we'll start working on some of the deep rooted issues and why are kids joining gangs and why are kids getting access to these firearms and why are we seeing some of the violence on our school campuses and the Binance Fiction Partnership has been a crucial partner in that and we're really working toward continuing that relationship. We go to our next slide please. This one is community engagement and I outlined eight different priorities that we have for our department and one of is community engagement that we want our officers we want our civilian staff getting out of the cars getting out in the community we've literally had dozens of events over this fiscal year from tacos with a cup ice cream with a cup coffee with a cup so many things like that whatever you're eating or drinking in Santa Rosa we're going to be there to join you with it. So just recently someone was talking to me about they want to do Truro's with the chief so I said let's do it like that. So we'll we'll do them all and like that but that's really been one of our focuses our department gets so excited about it our officers are able to get our community I try to go to as many of these events as I can myself and it's been really just like a positive time in our community as we rebuild some of the trust here in Santa Rosa with our community we get to know our community more and it's also an awesome opportunity for me and our other leaders to be able to learn like what can we be doing better as a police department and be able to serve our community and it's really been able to strengthen some of our policies and our procedures by the feedback that we're getting at these community engagement events. Next slide please. This we talked about goes over some of our response time some of the important one that we get questions about is our priority one response time we're still hovering higher than I want to be able to see it at seven minutes and seven seconds average the priority one and that's the 911 call like I need someone here now so our goal is to be able to get that under six minutes and I still think we clearly have some work to do in that area we've really made strides toward improving some of our staffing and I think that right now we still have quite a few officers in training but I think in early 2024 we're going to have significant amount of officers off training and we're going to be able to start driving down that priority one response time what you saw here the two key numbers I'll pull out is the 246,000 calls into the 911 dispatch center and just over 108,000 times an officer actually responded to the call and contacted a community member so quite a bit of calls for service and we're seeing that creep up this year and I expect it to be higher for the 2023 next slide please this goes over some of the violence that I've already talked about in 2022 we saw the 12 homicides we've seen a wide array of robberies and some of the other things we're are really positive this year with some of the health from these funds we've seen a reduction our shootings are down 13% this year we've seen a reduction in robberies but clearly we still have a way to go in that and quite frankly the city of Santa Rosa is changing as we grow and as there's been a lot of changes across the board that we're seeing more violence in our community more access to firearms and it's something that we're really putting some additional resources in to see what we can do to curb some of that violence on the streets of Santa Rosa next slide please so now I'd just love to hear any questions that we have about not only diving deep into the numbers and ASO Lawrence is able to really talented answer those questions and if you have any questions about the direction of the department or how we're utilizing the funds from our special tax here I'd love to hear those questions just a small one it's in relation to the reduction the increased number for the average response time have you seen changes this year so far in relation to last year we are seeing I don't have the exact number with me right now sorry I didn't bring it with me but we are seeing improvement of slowly creeping down to the sevens but it's still not in the sixes is where we need to be so we're seeing but we had just we've hired in July of 2022 we were down 21 police officers that we had vacant right now as of today we have we just had another officer retired this week so we have three vacancies right now but we have five lateral officers in background for those positions so my hope is by the end of this year that we're going to have all positions filled within the police department all sworn positions and we're doing some soul testing for some other civilian positions so but for us it's a 20 week academy they go to and another 23 weeks internal training so it takes about 43 to 47 weeks before they're off training so for me it's getting those officers hired but we hired 14 lateral officers from other agencies across the Bay Area this year and those are tremendous because they bring the years of experience with them and they were able to go through our training program so much quicker so that's what we're really focusing on those lateral officers that bring that experience and I think that's what's going to drive down this numbers and we're projected right now for our January rotation where we rotate our patrol officers to be able to be back at our max staffing and patrol and start filling some of these specialty teams so I'm really hopeful for 2024 to start seeing significant differences with that priority one response times okay thank you anybody else what is the number for like a fully staffed in everyone you're supposed to have so for sworn officers we have 184 full-time employee positions and civilians we have 80 so a total of 264 with thank you you have a question yes sir uh yeah well first off you know definitely got to give it up to you I've seen you in a lot of places especially you know that you know the violence of rich partnership y'all been doing just just added this world of job you know and uh this is you know much much respect and admiration for like you know what y'all have been putting for our city because as you know unfortunately like the violence a lot of it you know gang involved has been really terrible for our community and uh I definitely you know want to give you your kudos for that whatever it's called but uh to my question I do want to say is I've seen you in a lot of places you know and especially with this measure as we know measure H which you know came along you know for gang prevention and intervention which you know I always always harp on so I want to ask since this measure does help fund 16 like positions I want to ask how many of your officers have participated in these gang prevention activities that you know has been putting on so that that's one of my questions and then another one is because I've asked this before as I just want to ask how much of an increase on the full patrol or bicycle patrol would you say it has increased since the last time you know because obviously I know permissible uses have been altered with this so hopefully there's a little more leeway you know you're in so I definitely want to figure out how much of that and then also back to the permissible uses I know now you have the freedom to use them on gang enforcement school resource services and then bicycle patrol again so I want to ask what would you say from your officers is being done in along these lines okay it's not a confusing but yet right and I can repeat and you can go if I want we'll break it down so the first one you were saying you're seeing me a lot of events but not so much the officers like that was specifically funded by this yeah so we so I do and I think that's part of my role as chief of police to be out there but we but I but we're always bringing a team of officers and so like so the tacos with a cop and things like that what 12 to 15 members that are out there those events and I'll be out there shaking hands and things like that but the officers are there it's really important because I don't want it just to be me and I want the officers to be able to connect with the community I think it's really important to the culture of our organization so we always bring a team and we try to do a mix of both sworn and civilian and be able to do it some supervisors some not supervisors so that's really important now it is talking about the capacity of each because sometimes I can't take people off the streets because I need to go to calls so sometimes we utilize overtime for that sometimes we have volunteers who are to come on that but we really have been trying to do a mix of it sometimes like the public meetings that I might be more than one to go through that but the community engagement events like coffee with a cop ice cream with a cop our other community engagement we do a lot here at courthouse square different events and things like that then we try to being around a team and sometimes those are direct measure of funds or measure h funds and things like that sometimes it's just officers throughout department but it's still a supplement it like some of that wouldn't be possible without these 11 sworn officers and the and the five civilians like that so sometimes they're able to fill positions so those in the street are able to go to the event so it really has a direct connect that all comes back to here that without a doubt we're able to be more engaged in our community with due to the support from this tax I think that's really important about how much is increasing like foot patrol and bicycle patrol I think kind of the same applies that by having these additional services and patrol or resources and patrol it allows them and we we the officers laugh about it like that they talk about like I try to I'll stop here for coffee in the morning and I always do like a loop downtown and kind of walk through and I'll see officers walk and they'll kind of say hi to me and so we're really putting the focus on that of like park your car get out of there now sometimes it's difficult because as you see that they're going to call after call after call so it makes it difficult who has been exceptional about this is our downtown enforcement team which is directly funded by here is really made a difference of being super visible I've heard loudly from our downtown action organization from our local merchants about how much they're appreciating that presence and a perfect example that has talked to Mark Allen Jewelers who's right here across the street he's been at that location for 33 years and he was just talking to me about in 33 years he's never seen such a visible presence downtown and seeing some of the impacts I really took that compliment to the work that's doing done throughout the city of Santa Rosa and the same with our community housing services and so many other key partners the partnership who have been part of doing that what was the third question that you had on there so I know one of the permissible uses what this is gang prevention oh yeah school resource services yeah so have you seen any increases in that sector with this new freedom well with the new funding we put for this next fiscal year we did add that gang sergeant position that we wanted before like that so we're still working toward that as my staffing comes back up about being able to build a gang crime team but like what's really important to me right now is building a gang crime team that meets the expectation of the community and I've heard a lot from the community on this topic so that's something that I want to really build like a team that works that's focused not just on enforcement and not being a street level team but it's really focused on there is a time for enforcement with this team but also heavily focused on prevention intervention and education and the perfect time as we have one of the members who's who's part of our team this week at the Danielle and the violence prevention partnerships gang seminar about like that they had this week in the violence prevention and seminar talking about gang trends and the goal of that is to be able to educate our community of parents of teachers of others so they recognize some of the signs and that they can intervene in a child's life before they end up in some type of in being introduced to the criminal justice system so that's where that team's going to be work the SRO topic still a really complex topic that we're working with our school board and we're working with our city leaders are looking about how we can increase community safety and be able to utilize some of the funds both from the schools and from the city so we're having a lot of conversations on that thing but quite frankly we still have a little ways to go cool thank you for answering absolutely any other questions I'll ask my more strategy question I have a couple of skill financial statement questions Sebastopol station can you give us because there's money in the this expenditure plan I've shown in here for for the for the Sebastopol road station can you just give us an update on which property was bought what the timeline is and kind of where that yeah absolutely so we and we talked a little bit before with the sub community about this before but we're really excited one of our priorities is having a more visible presence in the Roseland community and then also helping reduce some of our response times in the Roseland community that we often have officers driving all the way back to Sonoma avenue to book evidence to be able to write reports and do things and it delays getting back across to the town so we worked with Jill Scott our city realtor and like we literally walked up and down Sebastopol road with our city council member Eddie Alvarez was the key partner in that with us and we walked around and we looked at dozens of different site our locations we ended up settling on the Roseland library being the perfect spot that they had done some significant enhancements and the Roseland library had a plan to move out of that that would vacate that building as we build her community hub so we worked with that and they were renting that location from another thing so that building happened to go on the market we were able to do some great it went on the market for just I believe it was 2.6 million our Jill Scott was able to work with them and we negotiated down to 2.2 million so we used all measure of funds to buy that for 2.2 million dollars but what was really important to me is it's important for Roseland to have a library and we didn't want to addict them from the library until the new space was there so we came up with a great compromise is that we continued their existing lease so it didn't raise the rent their existing lease I believe was 9400 dollars so 9400 dollars a month they're doing that and they're paying but that money is all going back to measure O because that's where this money came from so each month until they're able to get into the her community hub we have 9400 dollars that's coming back what we are doing is temporarily and we're in the final negotiations right now of a temporary substation that we're going to lease on sabbastopol road until we can move into the Roseland library so we're finalizing that now I don't have all the details not because we're still in the negotiation phase with that we believe we have one picked and then we're going to be able to lease that one until we move in permanently to the library and the library substation we're going to call that our Roseland substation our vision is to have that open to the public where we could have police technicians there you could come in and file reports we'd have both Spanish speaking staff there we'd be able to focus on having bilingual material there for people to file reports and that's really our vision and then to really be more present there in that Roseland community and our whole West side of Santa Rosa so big progress in that with us being able to lock in that building get this lease locked in and then now we're all anxious to get that Hernd community hub built as soon as possible I have a feeling we're going to hear that a few times today on the more technical side the I'm in the report not the PowerPoint on the line item for fuel vehicle repair and replacement there was a study increase if you look at it over the last three years we're a pretty big job year over year and so if you could just explain what the change and difference was there and then you can also specifically address the word replacement and where these vehicles are serving and who's driving so I'll address the money so the biggest increase is that 155,000 for our Exxon fleet cameras that's in that line that's why the big jump and there's also increase in our replacement cost of about that about 15% and our maintenance cost went up about seven and a half percent year over year we have our on-site fleet who does that maintenance at the yard and fuel costs they've gone up everywhere so we doubled our request for fuel I think it's going to be even more than that but thanks a lot so that's that big line I've been there and the maintenance or the replacement you were asking what's that replacement means it's it's like a savings account that we're using to put money into to save up to replace those vehicles that when they're at the end of their life so the money comes from measure over year over year and goes to that accounts and that account is not a part of our reporter or that's correct but it's earmarked and it can only be spent on those vehicles and those vehicles are specifically for yeah that's an important issue that or the distinction but those vehicles are not just regular vehicles for the fleet those are specifically for measure or funded positions to be able to drive those vehicles to do their job thank you those are my questions okay anyone else hey new for now I just have a quick question are your officers assigned to like specific precincts within the city or like if you're on patrol and Pioneer can you recall all the way to like Galvin Park you can so we have the city divide it into nine beats so like geographic and throughout the city just and that's the help with like more rapid deployment so they're not ping-ponging all over the city but frequently they do still ping-pong right for more major calls that you're going to see there could be an all call that all officers are going to but they we try to send them and and there's four different patrol teams through each week staggered through our through each day staggered at different start times and then they all each one deployed to those nine different beats throughout the city and then so it's sometimes you'll have three in one beat depending upon the stagger time and then and we overlap those like on the peak call volume times and then the the time number you gave us the seven minutes the seven seconds is that like average is that a median how do you guys calculate that that's a good question for our crime analyst team that puts that together and and I I believe it is the average time but I can get more details from our crime analyst team that he does but average they're like specific times a day where it's much lower than others like it's really like you can buy kind of like a four minute response for sure so like our from that like one in the afternoon until nine o'clock at night it's certainly our peak time so those are the ones that's where we overlap and we have the swing shift team we have a late swing shift in the graveyard team so we that's where we have our highest amount of officers during that time so you certainly see faster response times at four in the morning because there's not as many calls pending and then we're so we're able to rapidly deploy but when you come in at three in the afternoon I'm sure if we log into the board right now there's 20 to 25 calls like stacked up depending upon and their lower priority calls like that and then normally the officer will go to those calls assigned to their beat but if it's a priority call they'll come out of their beat to go to an in progress domestic violence or an in progress shooting or sultan on a person like that that they'll come out of their beat to be able to handle that have you been able to see like what the effect behind the community service officers is on like pulling some of those patrol offer like think that they would normally have to do the community service officers and being instead and how much of that is that like a cost saving like are they able to do as many calls as a patrol officer like does it make sense that they're tremendous cost saving they're they're cheaper than the officer for now they're a little more limited and the calls that they can go to they can't have suspect contacts and things like that but actually our council saw that this year and added two more for general fund added two more filled evidence tech positions because they're kind of dual purpose of not only processing all crime scenes but when they're not processing crime scene they go to the same calls and handle the the vehicle collisions and the no suspect and report so that that was part of the strategy at a general fund was to add those two positions to help make more officers more available go to priority calls and start reducing some of this but the CSO position is incredible position for that and we're evaluating different things with our CSO position right now what the future that position looks like so we can maximize that and have the officers to be able to respond to those priority calls thank you absolutely sorry I know it's getting super I had one last thing of course I forgot to say the part about the measure of funded officers in the areas I had wrote down like the country summer event centers of marathon the certain businesses I know measure obviously fun like the whole downtown team but I was going to say for what I just recommended offer is definitely because we know where like the gang violence obviously happens the most at you know obviously that's kind of a lot of the dreams of the community when they pass this way back when is definitely it would be super nice to hear if those officers that are assigned the areas where we know the most gang violence happens because obviously violent like gang violence can happen anywhere or overall violence like but like the country summer event you know like it would be great to maybe in the areas where we know the gang violence you know where gang member quote unquote I hate you use not word but I know it's it's in our fucking not excuse me sorry it's in our it's in it's in measure oh measure or measure h now or you know it's just that we know where where the people are that are suffering and are involved in these especially the young people so I would offer if you could have those individuals officers assigned those areas to be involved in the community in those areas in positive ways I know it's it sounds like you're really understaffed and and I hear that I just want to offer it just says you know because it's just my duty being here you know from what I've heard from the community because obviously we have to coexist you know and I would definitely offer the officers assigned to the areas where we know quote-unquote gang members are great to create positive experience because I know that the talk talk over the cop the coffee with a cop like those are great and I've been to those but the type of people it attracts you know it's mostly people that are you know you know they're they're friendly friendly office so finding other ways to get in those specific areas and going to the community as opposed to having them come so you yeah yeah it's an offer and all that yeah it's it's it's a it's a it's an offer okay I strongly agree with that and one of the things we've made a transition with the talk about the first time we did it at my total date and it was kind of what you described the more like the friendly crowd coming to us so the second one we did on apple valley in the apartments and did it with those living on apple valley in poppico and like it was it was cooler because we saw hundreds of kids coming and their families and being able to gauge with them but we've also to kind of talk about you going where some of the problems are we launched a new initiative this year called the data led policing initiative and where we're doing exactly that now for operational objectives of violence reduction traffic safety quality of life crimes and community engagement saying that community engagement is it really is important to me of going out there and making traffic stops and then we do that so each month the officers get where the community events in your beat and then they get that and it's going to talk about whether there be and Danielle sends us tons of those and director tidbits as well like that sends us tons of those and talk about oh at vinley they're having a big event so we send that to the beat officers and we say try to get out there and swing by vinley and say hi and pass out some stickers at whatever's happening at vinley or at howard park or wherever the event may be so those are some of the things we're trying to do is gather that data but at the same time we're showing where are the peaks in collision where are the peaks in violence in our community and each month they get that report for their specific beats saying be present in this area and be engaged in this area that's great is that recorded anyway because I'm just offering maybe the next time if you could provide some of that data of the experiences officers are having because I think that it would help the conversation I feel like I have to have something with community members because when I show them the presentation it would be great to see something yeah we did capture some of what we just released about probably six weeks or so our annual report for 2022 was 50 pages long and had so if you want to like sit down with a cup of coffee maybe and go through it so but it had a lot had a lot of pictures and a lot of information about specifically that about some of the priorities and it listed my eight department priorities and like it had like a little section on each one of those priorities about what we're doing but it had a lot on community engagement and not only things that people are doing on duty but things that are doing off duty that we have a lot of officers and civilian members who are involved in different boards and different non-profits and sports programs and it kind of talked to like what they're doing to be engaged in the community off duty as well and so we're really proud of that oh great thanks for sharing I'm definitely definitely going to check that out perfect thank you absolutely okay I'm sorry do you have to know like what percentage of our officers are actually residents of center of the I don't have that on the tip of my tongue we have looked at it before and it's something that we really highly encourage and actually we've talked with the city before and I know the city has been exploring of different options toward incentivizing that or looking at their front of like home loans there's been all kind of things we've talked about it comes down to costs though which is sometimes easier said than done to be able to get those funds but we really encourage that and I live here in the city of Santa Rosa and I really talk when we have applicants coming in about the value because you get to kind of feel like you're part of the community you're your children to go into school here you're going to the grocery store here in Santa Rosa and you became invested your neighbors love to come over and talk to you about any issues related to policing and speeding cars and things like that but it's positive that you get to be able to build some of those connections so I don't have that actual data but that's something that we could certainly get and report back to the Vorgon that we we have it available to us thank you violence prevention okay violence prevention good evening Jeff Tibbet deputy director with the recreation of parks department very excited to start our presentation with a very quick introduction of Dante Watson our new director who is on day three here in Santa Rosa and for our presentation today I'm I'm going to take a I'll be around for questions or those things but I'm going to take the backseat today that Jason Parrish our ASO will cover the financial pieces Danielle Gardunio our VPP manager will cover the the story of what VPP has been doing and then Joanne and more our supervisor for neighborhood services they're much more connected every day to to what the team is doing out there something we'll share that story next slide please wonderful thank you madam chair and members of the committee my name is Jason Parrish I'm the administrative services officer for recreation parks and this first slide is a very positive reflection of the fund balance then we've seen in the last couple years starting out at a little bit under half a million dollars and increasing almost $700,000 but this table isn't really showing is that's been a reflection of the amount of change that's taking place within the violence prevention program and neighborhood services over the last year we've had the extension of the cycle 10 choice grants as well as the turnover in some of the management positions as well as line positions and they've been making up the work and moving it forward so as you can see we do have that $300,000 gap between our 20 to 23 sales tax revenues and the expenditures and what we're hoping to do is make sure we're putting that out on the street as quickly as we can please advance the slide so overall in our expenditures as you see the salaries and benefits what that doesn't really show is if you take the salaries and break that number into thirds what that would reflect is one third is the violence prevention staff doing the community outreach and the strategic planning and the other violence prevention work they do one third of it is the regular staff and the recreation parks department who is planning and overseeing and making sure all the field programs and the neighborhoods are taking place and finally the third is our seasonal temporary staff and those are frequently a third of which are former participants within the neighborhood services programs who have come back and are able to give back to the community helping us with our programs so you will see the services and supplies and the that supports the staff members but the vast majority of that are the operational needs of the different programs the violence prevention being able to have the materials and their pop-ups when they go out to whole community meetings and neighborhood services with all the materials like sports balls and nets and all the other the t-shirts for the kids and finally is the choice grants and in the last implementation plan that the guideline was a third or 30% of the violence prevention portion of revenue would go towards choice grants and that is again what violence prevention partnership itself actually administers for our community and their total the administration overall it reflects the citywide cost allocation plan for what we do for the committees and finance and human resources and we all appreciate their services so next slide so showing the long-term of most delta between the revenues and expenditures for violence prevention and neighborhood services our goals are to make sure that all the resources we have are put directly out in the street as quickly as we can get what you do see at the very top there is a little tail of those expenditures and that is simply a factor of staff turnover and so that will start rising up and get closer to the revenue line again next year and I believe it's time if you advance this line turning it back over to Joanne Joanne Moore Good afternoon Joanne Moore Recreation Supervisor with Neighborhood Services and I'm fairly new to this position but I'm really excited to be here with you guys today because I'm not new with Neighborhood Services I have been with Neighborhood Services since 2018 so being able to represent our department not only as the current supervisor but also as a coordinator or more boots on the ground is exciting to me another reason why I'm excited to be here today and present on Neighborhood Services is because this last fiscal year was the first year that we were able to roll out all of our programs again post pandemic so that just felt really good to be back out in the community connecting with our community partners and connecting face to face with our youth and the families that we serve during the pandemic we did we stayed very busy and we were able to still connect with our families but there was something that we didn't see during that time so it was nice to see them come back and re-engage in all the programs that we offer with the Neighborhood Services so a quick overview on Neighborhood Services and what we do we provide programming to the vulnerable population making Santa Rosa primarily at risk low income homeless and English learners families also we target priority neighborhoods and we figure out there's neighborhood those neighborhoods by the scorecard that I provide with prevention to you what we do we provide recreational activities social activities athletics we have several sports leagues that we do throughout the year we also provide after school programs and camps enrichment programs as well as prevention programs and we do this year round we do this at different we have relationships so we work very closely with for school districts within Santa Rosa we also provide programming at different schools throughout Santa Rosa we work very closely with low income housing perfect housing and then we also provide programming at our community center and our parks and we do this um we like to provide a safe place for all of our youth in our um in our community and we like to build relationships with our families and our youth that youth that we serve we feel like it's us building the trust and having that relationship with the youth and the families that we serve we are able to identify families who might need a little extra support or maybe a youth is experiencing mental health crisis or possibly we're able to observe if one of our participants is showing signs that that might be affiliated with the game so we're able to since we have that close relationship with them we're able to have those conversations with them and then provide them with the resources that they need working really closely with our violence prevention partnership and the round program and we're able to hand them off to um to Danielle and her team and it's just a very safe um where the the family and the participant feel safe throughout the process I strongly feel that youth deserve to have an opportunity to participate in any activity that they would want to and I wouldn't want anybody not to be able to participate because they don't have a home or the neighborhood that they live in or um because they don't um speak English so that is really where neighborhood services comes in because we're able to provide like no cost low cost programming through to our members who part who qualify for our program so as you can see up on this slide and we had a really successful year we served you know over a thousand youth this past year we also provided over a hundred and fifty thousand service hours throughout the year but putting back on my coordinator hat here um for me what look the success that I saw this year was those connections was the the growth that I saw with the youth was the the stories that came from us being able to provide these programs and seeing the impact that we're making on our community firsthand so and I'll get into one of those stories a little bit later we break up our program seasonally our fall and our spring programs pretty much mirror each other we provide we do our cheer program during that time we do black football junior warriors basketball that's a program that came back this past year because of the county lessened the protocols in regards to different sports that can come back and we could play it safely we also provide fall break camp during that time the way I like to describe our camps to people is that any time the school is closed that's when neighborhood services like swoops in and we provide a safe place for our youth to be while the schools are closed so we provide care for elementary age for elementary age kids and and we also do some some camps with art with our team kids as well during our winter time we do a co-ed football and a sports clinic our sports clinic was something that we started during the pandemic and we were able to continue it after the pandemic because it was a really successful program and then lastly we have our summer program that would be for our rec send recreation sensation program is more like a stable program for our summer camps we provide programming at four different locations or camp at four different locations all throughout the community and serve at least 100 and 20 to 150 youth per site we also this past year were able to burn brown our junior giants program which was a big success one of our participants in that program actually received a scholarship for $10,000 through the junior giants program so we had a great great year next slide please these this slide kind of talks about the programs that we do year round so that's our after school program we partner with bourbon housing and we do after school programs at eight different locations throughout the city of santa rosa bourbon housing we have an agreement with them and they also we they provide money for our services and we're able to leverage those though that money and we are all we're able to use that for different programs that we offer within neighborhood services so we're able to add an additional recreation specialist because of that and that also benefits just all of neighborhood services we do our family fun times as you can see up there we have one of our family fun times is our spring fest where the Easter Bunny comes out that's actually me and that bunny suit I tend to like to be the person that dresses up in those those costumes the past Halloween bash I was spunky the squirrel it's a pleasure for me to be in those costumes because they the kids I can see so much joy looking out those little eyes and I just like take little pictures in my brain and say never forget this because there's so much happiness that I get to see but we also offer a Halloween bash we offer a a splash bash that's kind of like a big program at the end of our summer where we invite all of our participants to come out and come to a bridgeway product center and we have a barbecue and they're swimming and then lastly I was really happy when I saw the increase in memberships from a fiscal year 2021 2022 to 2022 to 2023 30% I felt was something that was a big jump in memberships it was it was really nice to see and I think that has mostly I think that has to do with the fact of us coming back after the pandemic but also we really worked closely with marketing this past year and we identified those priority neighborhoods that we wanted to send specific block blasts which block blasts are an informational newsletter about everything that we offer and I think that that effort really made a difference in our membership Next slide please Here everyone I'm Danielle Bredunia with the Santa Rosa Violence Prevention Partnership so jumping into our work we did a lot over the last year and I wanted to just quickly make a note that what we did a lot we did it with very few staff we had a lot of staff turnover over the last year so we were averaging about four people at any given time as staff for the partnership so I just wanted to to make that note before I jump in we activated our crisis response team three times in the past year our crisis response team is made up of our operational team members and it's there to help provide community healing and support after a critical incident of violence as well as reduce the likelihood of retaliation in the community so this is where Chief Krieg had mentioned he or a member of his team will contact me if there is a critical incident of violence once that happens then we activate the crisis response team so the crisis response team was activated on March 1st of this year at Montgomery High School due to the incident on campus our partnership staff linked students and families to needed services including services provided by our choice cycle 11 grantees LifeWorks is able to provide 11 free supportive therapy sessions for students on campus Rais's Collective provided in-class art activities and an art or sorry a lunch art lab for students sorry on campus as well as facilitated discussions about cultivating cultivating and maintaining safety for the students who witness the violence directly community matters brought together school staff administrators and community members to identify the ways to make changes so incidents like this don't happen again our staff also participated in several debrief sessions with the district and school administrators and staff and participated in Montgomery High School's School Wellness Fair in May we also initiated the crisis response team after the June 16th shooting at the Continental Apartments on Corby Avenue and the June 24th shooting in the Bellevue Ranch neighborhood we hosted a community meeting at Roseland University Prep following the last shooting where we engaged about 130 community members and had discussions around community violence we also worked with Buckaloo programs 4Cs, LifeWorks, SRPD and the district attorney's office to assist one of the witnesses of the first shooting in obtaining services including mental health therapy and relocation assistance our team also hosted two community wellness pop-ups in response to both shootings our staff and community partners brought together resources services and ice cream to each impacted neighborhood and engaged approximately approximately 150 residents total from both neighborhoods we also worked on our life skills program this last year and continue to implement that we held a 12-week course at Roseland Accelerated Middle School reaching approximately six students and then we also partnered with our neighborhood services team in their teen sports camp to reach 24 youth and a shortened version of our 12-week program just as a reminder the life skills course of participating students classes in anger management conflict resolution and exposure to various violence prevention strategies and activities each session follows a restorative circle format where youth are provided the opportunity to dialogue with one another about their feelings and experiences as well as journal and engage in interactive activities centered around a weekly theme finally our biggest event of this year which happened very unexpectedly we were asked to plan and host the Roseland Cinco de Mayo Festival this year and in less than two weeks our staff organized 26 vendors to provide resources freedom activities for our youth and families in that area our neighborhood services team provided kids with an activity area and we also had four bands that provided entertainment for our attendees the event ran for about five hours and we hosted approximately 1500 community members throughout the duration of the event so I'll make a note that while the city does not typically plan or host this event doing so this year provided our community with a safe and family friendly space to celebrate and prevented sideshow activity and incidents of violence from occurring that evening it was a lot of work and I'm actually currently on the planning committee for next year's next year's event as a planning committee member not the lead in the process for planning for next year so next slide please okay so we also continued to implement our guiding people successfully program which we actually leverage funding for Pistone County probation to fund our wraparound coordinator and who operates this program GPS provides critical funding for system level improvements to our referral system while also supporting evidence and form prevention and intervention programs including services such as case management and home counseling and classes for parents this year or this fiscal year we had a total of 139 referrals 119 which were non-probationary youth referrals and 20 probation referrals this is a 43% increase in total referrals for all youth and a 40% increase in non-probationary youth as compared to last year last year we only had 60 total with 48 non-probationary referrals and 12 probationary youth referrals this is likely to aim to coming back from the pandemic and everyone's back together and at school and there's just a lot of resources and services needed but also the March 1st incident at Montgomery we saw a lot of referrals and needs for student support after that as well and also just a quick note about the referral program most of the non-probationary referrals that we are seeing are directly from Santa Rosa City Schools and the Roseland School District for our middle school and high school H2 next slide please I'll touch on our choice grant program so starting in July of 2022 we began to implement cycle 11 first year of cycle 11 we fund currently fund eight grantees to implement programs under the following three pillars school readiness student engagement and truancy prevention and street outreach and mediation for this program we continued what we started in the choice cycle 10 program by using the results based accountability framework for our evaluation efforts all community partners to use specific performance measures to evaluate impact asking these following questions how much did we do how well did we do it and is anyone better off we consulted or contracted with consultant to help us evaluate all of the data and went with applied survey research for this process they helped us develop our cycle 11 evaluation plan and logic model with input from our staff as well as all of our grantees they also have provided technical assistance to our grantees on development of performance measures and evaluation tools so I will briefly go over some of the numbers here in total our choice grantees reach 5858 participants through events workshops classes and other programming this included youth and parents receiving one-on-one case management services enrolled in programs such as camps trucks our projects etc youth and family members engage in therapeutic services students trying to be peer leaders school staff participating in school-based programming and adults and youth participating in community-based programs events and activities we also hosted five violence prevention awareness series or V-PASS events over the last year reaching 878 total participants there is a lot of data in the report it would take me a long time to go through all of that data so I encourage you to read through it we reached quite a few quite a few people this last year and are continuing to do so on into year two our choice mini-grant program we brought that back this last year the historically we provide up to $5,000 per application for the choice mini-grant program for violence prevention operational costs however due to our current community climate around violence particularly gang violence we are shifting the focus of our mini-grant program until things stabilize and so what we're planning to do leading into this new fiscal year is dedicating the mini-grant funds for crisis response needs so relocation services basic needs so on and so forth so you'll have to report on that next year and how that is going okay are there any questions or comments what question about community engagement that position was part of we are no longer part of the office of community engagement that those positions have been moved over to our communications team okay thank you and those have been and continue to be general funded yeah I just came to mind you were here so I asked you know one thing that I just want to make I was writing down the words that people said and the chief was talking and I just all of you were talking from Latin prevention partnership that you it's all about building relationships trust support communication resources and to create a safe environment and I know it's true for the fire department too we haven't had to heard from you yet but I'm sure those same words are used I think it's a it's um it's a testament for how far we've come as a community to work together in that way that we use the same words and we place out differently depending on what agency you're with but you're using the same methods in terms of that nothing doesn't work excuse me the sort of our springboard from the same basis which I think is just critical so I've that's good okay so I have some small questions the first one is for the hours that you have does that include volunteer hours or is it just purely employed employees which for the hours of the neighborhood services well you have to break down of the um yeah the amount of solvers hours for the summer program did we include the work experience yeah that was included okay and then for the marketing you mentioned that you sent out a mailing blast so as things shift and change have you had to shift and change where where your marketing your programs or is this staying the same um no we we just actually went through the process I would say six months ago to a year where we established new priority neighborhoods based off of staff feedback based off of work with violence prevention and and working with the school districts to identify qualifying families and then um my last just to add I know violence prevention and Danielle was looking at that piece too so we pulled that from the beginning of this cycle 11 for the choice grant and as we were looking at already starting the plan for cycle 12 that's one of the pieces that we're addressing too right there yeah and we're looking at using what planning used for their general client update rather because we're not utilizing the scorecard anymore so looking at other possible methods of identifying those hot spot neighborhoods so we're looking at using the equity priority communities moving forward okay and then for the reserve encumbrances and projects what exactly is in that particular bucket of money this is reserve for encumbrances and projects oh um that is more of a accounting annotation so when we have a project we are basically obligating the funds and the encumbrances are when we enter into a contract whether or not it's for professional or for goods um then that obligates us legally as part of that contract so we don't want to count that as money we have to spend okay that's what I thought and wanted to clarify and then I think my last question was can I hire you to come to my events for your money that was all that was a question I'll answer I actually when I was at your event and I wrapped up my print so quickly that the story that I wanted to tell was I ran into a mom at the day night festival who came up to me and told me she was enrolled in our summer camp and she was having a very hard time behaviorally and would have moments where she was breaking down so I sat with her and I said you know what do you do like when you're feeling this way like you know how do you work through these big feelings and emotions and she said that she likes to draw and and she has nothing she doesn't have colored pencils and drawn paper at home so we were able to provide her with like a deluxe art kit and mom said that she is really utilizing her kit and drawing these beautiful pictures and doing really really well in school primarily in our art class and so it's just a story of you know how we're making a big difference in our community okay thank you anyone else yeah I had one and I just first off you know you know I used to be part of record parts before too so I definitely always appreciate the amazing events y'all are hosting and I'm like I just had your last basketball tournament so you know it's always super appreciate that I mean so what I wanted to ask was is do you all have like the demographics of the youth that are in the program do y'all collect like race demographics for the people in Reckon parks programming so we do now we've been having some conversation around that again some of the good conversations that's happening with VVP and neighborhood services and recreation and parks all coming together recreational on its own it's kind of right I mean we don't want that to be a barrier and so but to have those conversations with VVP what are we collecting across the board from our agencies and how do we build those same things into it so the answer to the exact question right now is no but something that we're certainly having conversations with about is we know that data is really good but it's also sensitive to collect that data and so how do you balance those things right so our choice funded agencies do collect that information but don't currently report on it and so we are going to be requiring that moving forward into year two and then we also collect that data for the referral program the guiding people successfully program okay great yeah I've heard a lot of great things about our program you know which big enough to see y'all team over there you know that's great and like falling up on that I'm glad that it's become it's starting like that because just I know that they used to be the I don't know I kind of brought up last time I don't know they used to be like a wrecking parks office in the Valley Oak apartment complex and I know it closed down could be like caught up with it years ago and I think there's a obviously there's a large African-American population there and I think you know I know I believe the reason it closed was because the place didn't have like a lift it was like a what was it called the ADA ADA yeah like the apartment complex wasn't able to host the place but hopefully I'm glad that Democrats I definitely think that if he had something in that area that would be great just this offering out there you know obviously that's like construction thing but but I'm I'm really happy to hear that the demographics will be collected and then we can see how we can if any wide cast it to a much wider audience and I'm glad to hear that you're prioritizing the marketing connected to the priority areas because I definitely think that's a priority area and I'm glad to hear that y'all are moving in a direction so yeah big ups the algorithm are for sure value was before my time with neighborhood services but it does come up in conversation quite a bit about us trying to get back out to that to that area specifically which is only what is the limiting factor to increasing how you are enrolling these services is it like do we have vacancies is it we just need more funding or limited factor for participants so we have like 655 participants in summer like it what is something that's about 800 is it getting more people to sign out is it funding very complicated questions we go down the list of programs right you have some programs like junior where there's basketball where it's strictly a matter of gym space availability certainly budget comes into a factor for all these things some could be you know some areas we're reaching the capacity of interest with the program so yeah a variety of things from location funding staffing resources a growth plan right as we don't want to just go and go for every resource and then have to try to grow to meet that so having a good sustainable plan to grow along with it it's kind of all those factors press the board thank you okay moving on to fire department all right good evening chair minor members of the committee Scott Westrop fire chief of the city Santa Rosa with me tonight is our finance analyst Sarah Roberts and Sarah will handle our first three slides thank you chief Westrop the first slide so I can thank you Shelley our first slide shows our beginning fund balance at the beginning of the fiscal year for 2022-2023 at 3.8 million we had revenues of 4.8 million and our expenditures were 4.4 and our encumbrances as Jason Parrish pointed out our commitments we've already made so those two commitments are 870,000 for our type one engine and then we have a remaining balance of 244,000 for our mobile radios staffs diligently working they finish getting those installed on our engines and so we ended our fund balance at the end of the fiscal year with 3 million dollars approximately next slide please the next slide shows all just a chart of the breakdown of salaries and benefits services and supplies and our administration and also our transfer out which is our debt service on the former fire station five site it's our lease payment that lease payment will our last one will be due in the summer of 2025 June or July and I apologize for not knowing the exact month is when that ends so our services sorry our salaries and benefits is approximately 3.5 million and our services and supplies and fixed assets are about 525,000 next slide please and our revenues and expenditures almost mirror the other groups in this report and our revenues are at 4.8 million and our expenditures are at 4.4 million as ASO Lawrence pointed out we are heading into contract negotiations so our revenue our expenditures may increase and we're not sure of our revenues at this time but we're hoping they hold steady and we've always run pretty tight ship so we'll see how that goes next slide please so for the fire department just like the police department measure is very heavy in providing us with additional bodies so in total we have 10.5 FTEs assigned to the fire department through measure O we have three fire captains who are also trained as paramedics three fire engineers who are trained as paramedics the three firefighters who are trained as paramedics and what I'll delineate for you all and I've talked about before is it takes nine people to run an engine company so one engine company it's three people on three shifts so it's nice so measure O accounts for an entire engine company and we only have 10 in the city of Santa Rosa so it's quite 10% of our engine companies also our fire captain in charge of our training center on west college avenue currently our training captain has a fire academy going on there training four new people that will join the force next thursday yep yes and then the paramedic positions are important because as we'll show in the next slide it provides ALS staffing to actually three different engine companies throughout town it pays for 25% of our EMS or emergency medical services division chief emergency medical services or our medical responses are about 65% of what we do on an annual basis so having that proper management and oversight into that division is very important to us and then measure also pays the paramedic incentive paid for six firefighters to turn our truck companies the long ladder trucks into advanced life support or paramedic capable companies next slide please some of the impacts for measure O as we talked about it covers the nine firefighter positions in the training captain it's created three of our engines to be ALS and both of our ladder trucks to be ALS or paramedic equipped it has the management and oversight from the EMS division chief position and really what this does is because of the quays to 10% of what our engine firefighting force is it helps us with our response time and deployment of resources which uses fire loss improves EMS patient outcomes and increases our community outreach as a tag note here and we'll talk about it more in the next slide it finances it still continues to finance the construction of fire station five on new gate which burned down during the Tubbs fire next slide please the fire stations that measure O has constructed to date fire station 10 which is in the southwest corner of Santa Rosa corporate center parkway which is where our offices are at was built in 2008 via measure O fire station 11 which opened in 2009 it's on Lewis road in the junior college district was built in 2009 and as we talked about it built fire station five which opened in 2016 and burned down in 2017 during the Tubbs fire and next slide please the third allocation third allocation piece that we have we have people fire stations and equipment on the special equipment we've purchased two type one fire engines one's currently on order from measure O we expect to see that probably in the next year or so we currently have nine fire engines in total on order typically it takes a year and right now we're seeing a three to four year turnaround time on ordering fire engines it's purchased one type three wildland fire engine which is on the bottom left there four command vehicles one swift water rescue trailer and then last year as you all approved 55 mobile radios that are dual printed so they can talk on both law enforcement and fire department frequencies and eight mobile repeaters I'm still trying to figure out how to use my radio they're so sophisticated so that's the special equipment we've purchased equipment we've purchased with measure O and to your point member Bailey and I know to previous chair minor's point is we really want to brand the equipment that we're purchasing with measure O appropriately and so we'll be when we get the new engines we will certainly be branding it as such and anything we purchase in the future we'll be branding it as such and with that I'll ask for the next slide and turn it over to you for any questions that you may have so do you have any updates for the station I have a lot of station updates for the ones that were down okay so station five on new gate court in found grove burned down there during the tubs fire we did a very in-depth analysis and it's a very long story now six-year long story but we essentially decided to move the fire station for a couple different reasons number one it was in the wrong location as far as our call matrix goes it was the easy button at the time the city owned the piece of property but it was too small it's really in the wrong spot so we needed to move for our overall call volume particularly in the lower part of found grove on the west side down into the mendicino avenue corridor that's their second due area but with all the infill housing and the housing that's going in in mendicino in found grove area we felt it was necessary to move them down the hill further the second part was the lot was just too small for a fire station to be able to leave it alone even though it was built to wildland urban interface standards leave it alone and not have it burned down again so to reduce that repetition we picked a larger location further down the hill it's turned into a five-year battle with FEMA where we've actually had to go through with our federal delegates and actually change the stafford act which is what governs FEMA to include wildfire in all of their protection so it was really focused on Midwest emergencies with hurricanes, floods and tornadoes so we really had to change their mind because we couldn't prove to them how we're going to move it out of the floodplain well we want to move it lower that's better for fire and they couldn't get around their own policy so so we did an official ground breaking at fire station five which is actually ended up being funded through HUD through a CDBGDR and mitigation grant so the funding came through HUD we did an official groundbreaking in July-ish it was hot out it was a very hot day in July and we're just finishing up the permitting process that I drove by there yesterday there's a cycle and fence around it so we'll actually start breaking ground here in the next couple months depending on rain the goal is to have that fire station open in the summer of 2025 okay so any other questions or comments following up on station five so I understand what measure O funds are going towards within the report for the line that says interim fire station dash fountain grove that is paying for an interim station or what was what are the funds it's it's mislabeled and the CFO and I have talked about and I've talked about it with Sarah we just need to relabel that it's not actually for an interim station it's for the station that burned down so it should stay safe for a new gate so it was relabeled there's different accounts for station five there's the interim station five which is the station we're working out of right now on pergola road there's the that's called temporary station five there's the new station five and there's the new gate station five so we'll clean that up and make sure that it reads properly but it shows the debt service that we're currently paying down on the station that burned down and as Sarah said it'll be it'll reach the end of its note by July 25 and for that property that burnt down is it similar to the library situation where we were to sell that property those funds would return to measure oh no because the city already owned that piece of property so we just we took it over and built a fire station on it but it's actually I believe it's a tpw or water piece of property it's water water piece of property so so this taking about construction this note was just construction correct and we're seeing it this year in this report I don't want to too far out of the context of this report but the if we're opening the new station in 2025 when will we stop seeing this in this report which is a lot of 25 the debt service the debt service yeah the final it's actually April of 2025 but so fiscal year 24 25 which is the next fiscal year is the last payment that that'll be paid off then so it actually works perfectly into the opening of the new fire station thank you I'm looking forward to the future looking one for your next budget but I'm going to reserve those questions for that meeting and my last question has to do with the radios I know we asked about maintenance so we didn't ask for training it's a me issue there's 156 other people that work them perfectly it's a me I'm talking on the radio something's gone terribly wrong oh no that's all I have is there anything else I just want to thank all the staff I know you represent lots of people that work for you but it's always impressive to me how much work you do and what good you bring to the community and I'm truly grateful for that thank you I had one I was going to ask obviously with the gang prevention I had seen I had seen like a fire truck did a I seen a fire truck in one of the slides for the thing today did y'all have like a little I did notice that so it was actually part of the life skills program and Gustavo was kind enough to bring me into the first year and we brought a fire engine out to San Jose middle school and then we elevated the game and in partnership with with Danielle's team to actually bring the life skills team to the fire station they got to spend time with the crews and and I got to tell you it was pretty impressive you know they walked in teenagers right you know they're uninterested want to be cool and within an hour they were climbing on the fire truck on turnouts they were smiling and they really had a great time so it was a very very positive experience and during the summer also I believe the the teen sports camps got to do the same thing at both the fire station and at the police department as well for that tour yeah I want to give a lot of credit to our community outreach specialist Daisy Vargas and Krista Vats who have been working very hard to increase station visits and and participate in these community events so that's great oh and yeah I had I read written down community outreach I know it was like so you have someone like employed there's two yes I don't oh wow is that what measure now one's a general fund position and the other is through vegetation management grants so they're actually paid for out of one time funding out of PG&E but their Chris's job is specifically for vegetation management but they both team up and do everything together and they're really an amazing team and they're really expanding our outreach last great what I definitely commend you offer allowing them to take part in these getting prevention intervention types because you know I know like chair Meyer said it's all of us working as a team so I definitely mention allowing you know like the collaboration is super great to see thank you thank you is there any public comment is there no okay is there a motion on the floor to approve excuse me to approve for the annual report one question are we approving or are we recommending you're accepting yeah you're you're accepting it and forwarding it to the council all right I move to accept and forward to the council is there a second second can we do a call yes yes yes number baby yes number polka yes number him yes and number polka yes okay we show that it's going to be moving on to city council are there any additional proceeds of excuse me anything for the future agenda that you would like to see what's the day of the next meeting usually you don't meet until the spring and April when we bring the proposed budget forward so an item I will hopefully be curious about is interplay and connectivity should the county whitefire texts pass because it also has the same enhancement language and so in April I hope that we could have a conversation about how we're all enhancing and not supplanting okay agreed okay and is there anything else okay we're calling the meeting adjourned at 55 thank you everyone I'm spare me thank you enough thank you everyone