 Good evening everyone so welcome to our board meeting we're going to go ahead and open the meeting we do have translation in Spanish if you need that support please see Virginia Gonzales at the back there if anyone would like to speak on an agenda item then they must complete a speaker card and hand it to Eva prior to the start of the item each speaker will have two minutes and we will have Vice President Schacher hold up a 30 second card because it's we know that it's really easy to lose track of time once you're once you start speaking all right so we'll move on to the item 3.2 the Pledge of Allegiance and I will ask Trustee Diserpa to lead us in the pledge Alright moving on to item 3.3 our superintendent comments Dr. Rodriguez our superintendent will make a few comments yes thank you so much so we're going to be releasing this one cheater we call them one cheaters but basically it's a summary of important information that we want people to have so I think if people have been tracking education definitely statewide but even nationwide they are speaking to the shortage of substitutes and teachers that we have within our system and so up top on the document it specifically talks about three things that are occurring at the state level and like we mentioned this in the one cheater because we want people to understand that this is not a PVUSD issue but it is a statewide issue so if you could just go back up a little bit so there's really three things that have happened within the last month and a month on the 16th of August the state decided to allow to waive the surge waiting period so normally if someone retires they can't they cannot work for the next six months and then after that point they can on August 16th the state waived that and now people can come back right away they also extended the timeline that substitutes can be in a single classroom up to 60 school days not 60 calendar days but 60 school days and then lastly on August 30th they were there is such a substitute shortage throughout the entire state that they now have changed the substitute permit requirement and they are now allowing students that are in an undergraduate teaching program to apply for a substitute permit so for us and now you can scroll down just a little bit thanks for us it's been there are three things that cause us to have a lot of the attention one we are by far by far the largest school districts within the county so we have about 990 classroom teaching positions which is much higher than most and then two other things have happened one is that we did have 141 retirement resignations and leaves for this upcoming school year which is larger than the normal amount but probably the most important for us is you'll see the next two sets of numbers 91 occurred before June 30th which is the date in which ed code states that they have to tell us and 50 have actually occurred after July 1st including up until tonight we have had further resignations so it's 50 we do have 20 vacancies that remain open as of 921 I mentioned that it sounds like a lot but just to note it is just two percent of our classroom employee positions that actually is a lower percentage than most of the school districts within our county currently of course they do not have 20 vacancies but they also do not have 990 classroom teaching positions so if you can keep scrolling down please so to compound the issue so we do have the 20 vacancies we also do have a large number of average daily absences and these are non-covid related absences so not on quarantine because of symptoms you'll see that Fridays are a significantly challenging day for us we typically have 38 teachers out on a any given Friday which means that we must have not only substitutes to cover the vacancies but also also those that are out on personal necessity or non-covid and so tonight you're going to see an action item in terms of the long-term sub so we pay significantly more than our counterparts so if you look at the right hand side for daily substitutes we pay $180 a day Santa Cruz County pays 130 and so we pay significantly more we currently for a long-term sub we currently pay 200 and we will tonight be bringing forth an item to start paying them $240 a night so that we can hopefully move that forward Allison needs I will speak more to why we we did chose 240 but most importantly it was so that we would have a higher differential between our daily rate and our long-term rate because as you can see it used to be a small differential from 180 just to 200 and so we'll be releasing this in English and Spanish tomorrow morning and hopefully you found this information useful thank you so we'll move on to item 3.4 our governing board comments reports on standing committee meetings this is our opportunity for each board member to make a few comments and we'll start with trustee Dodge do you have any comments I just like to say good evening everybody always good to be back here and sitting at the towers you know getting business done and being able to see everybody here just briefly I was able to attend the the safety committee meeting it was held on Wednesday there are people you know classified and PVFT workers voiced their concerns about safety issues and I know at the Alice training came up you know earthquake intruder you know practices or something you know made me to look into and other safety issues I also just want to say September 25th from 5 to 8 p.m. at the watsable high school geyser field the relay for life will be holding their opening ceremonies we all know relay for life and the great work that they do I encourage everybody to check it out the Saturday 5 to 8 if not I know PVFT is always active in the the ceremony so I mean it's it's always a great event these we support people who are in Watsonville we've all been affected by someone with cancer someone we know our love had cancer some of us might have cancer and so let's just do our part and support and try to find it find a cure thank you thank you trustee costa no no comments at this time thank you trustee roscow sure welcome everyone um well just this past week a couple of days back I think we had our first green team committee meeting so I just want to thank everyone who is part of that effort we did have some action steps in in plays that we came up with so that we can kick off our efforts so we're very excited to see the work that comes out of the green team committee and then also just so that the entire community is aware we are hosting nervel which is an awesome family friendly student family event that will involve comics fantasy art and collectibles we have not only some of our rolling hill students that will be participating on the panel but also local collectors and so forth it's really a fun event put on by our community so I'm hoping that students and families come PVFT students will be getting in for free with their student ID so please spread the word and lastly for students who will be starting college soon uh or looking to apply the FAFSA application that's open October 1 so start gathering your text documents um so that you can get a hit start on that process thank you vice president shocker thank you president holm so just to echo trustee roscow we met with our green team yay thank you dr edrigas for helping with that um looking forward to speaking more with our team and seeing what exciting things that we can accomplish in our PV USD community um also just want to make people aware that there's lots of exciting things happening at both the Watsonville libraries and santa cruz county libraries for kids that are three um from giving away steam kits to um book readings so lots of fun things to keep your children busy so look at that and then just to address um some concerns people've had about board members on the computers yes we're on our computers we have an agenda on our computers we also have the presentation available so that we don't have to get crooks in our neck from constantly staring to the left or right so thank you all right uh trustee to serpa thank you welcome everybody and happy autumn um this week i um attended the pahora valley um pahora valley student assistance meeting um and i'd like to recognize and celebrate our the executive director of pvpsa erica pedia chevez who received a very um special honor from the um the health trust um at watsonville hospital for being a person of the year so congratulations to erica we're very proud to be affiliated with you and you're doing a great job here um the money that has come into that agency to help and bring opportunity to our kids is amazing so i want to call that out the other thing is watsonville wetlands watch is celebrating its 30th year in our community to preserve sensitive habitats and about 30 000 children and students have been um educated and um participated with them over the years through their through our collaboration at pahora valley high school and so i wanted to congratulate them um on 30 great years and thank them for the work that they're doing justi sota hey good evening everybody um welcome to tonight's meeting and i just want to thank the community for their continued support and um also want to acknowledge all the football teams out there good job keep it going tough break for aptos the other night but uh and they're still fighting strong so good luck everybody can keep it up all right and i wanted to just take a moment to uh just acknowledge the work that's being done by our selpa community advisory committee and if you know whether or not you have a student in your life who you know as part receives our special education services i highly recommend checking this out it's like like this last you know meeting was about you know helping you know students like basically adjust to you know their situations and and the conversations were just um just valuable on so many levels so um we've had some really good participation we've had some good speakers and i've had the privilege of serving you know of attending these since i started as a board member and i just i've been impressed so that's it for me um item 4.1 we're going to go to approval of the agenda can i have a motion to approve the agenda i'll make a motion to approve the agenda but i'd like to amend it to um flip items 9.6 and 9.7 please just flip them so make 9.7 9.6 and 9.6 9.7 all right do i have a second all second all right first and the second all those in favor all right any opposed motion carries with unanimously all right so we will move on to item 5.1 approval of the september 8th 2021 board minutes can i have a motion i'll move to approve all right i'll second i have a first and a second all those in favor aye any opposed all right motion carries unanimously all right so we will move on to item 6.1 the williams sufficiency of textbooks the report will be presented by lisa agiria lewis assistant superintendent of curriculum instruction hi good evening president home board of trustees and dr rod regus this evening i will be doing the williams sufficiency public hearing for this year's williams visit possibly oh yes all right so the public um hearing requirements is that the district of the county office of ed hold a public hearing um and look at adopting a resolution and then stipulate whether they are aligned to the academic content standards and consistent with board content and the textbook instructional cycle adoptions within the board packet you also had the all the textbook adoptions the the materials there are 19 schools that are visited with the williams team this is my first in-person full williams visit um that i oversaw so i took the opportunity this year to go through the process and so with all of the 19 visits um the majority of them i was also present or i had someone on the c 19 present so that we can see it from beginning to end we took the time to also look at the efficiency of ordering instructional materials replacement of textbooks and making sure that the communication was correct and so we did this looking through the entire process to see how we can really look at the um efficiencies within our system so those are the 19 schools that were visited not only do we look at um instructional materials but the facilities were also looked at in which the report will be coming so within the efficiency check looking at what the some of the things that we need to shore up the first thing that we notice is that there needs to be a single point of contact i have dual single point of contact which means that we need a single point of contact from each school and a single point of contact within the district office sometimes right now what's happening is that there are multiple points of contact and so um library media techs or academic coordinators don't know exactly who to contact for the ordering of the materials so that's something that we're going to be looking at ensuring up we already had a team meeting on the things that we're going to change for next year and for the rest of this year the communication making sure that everybody involved has all the information of which textbook um which instructional materials or textbooks need to be ordered make sure that they are on the approved list and then making sure that they are ordered so that there's not duplicate orders or that someone's assuming that somebody else is doing it a check-in process to the delivery to the warehouse if you've ever visited our warehouse it is a very large space and things can get lost in there so making sure that we have on there like an estimated time of arrival from our publishers so that we know to be on the lookout and so that we can get them to the school sites as soon as possible so they also don't get lost within the warehouse and finally a delivery to the school where that there's a receipt or a picture think about what amazon's doing now where they you'll get an email and you'll see a picture of where the item was left so if we go into the school site and someone's not there we don't want to like take the materials back because that delays the process instead if we have in a secure place take a picture this is where it's left so as soon as you arrive there the next morning they are there so those are just some of the things that we're looking at changing um the other thing this year went close to four hundred thousand dollars in loss of inventory over last year this is from a lot of it is due when students were working at home this is roughly about two times the average amount of the loss of inventory for each year in the replacement of the textbooks this is also something we're looking at within the school sites on the different incentives that we can have for our students especially at the secondary level in terms of bringing books back some schools do a a lot better job than other schools and so we're really going to be pushing to make it a consistent effort so that we are not spending so much money on the replacement of textbooks the overall process i really want to give a shout out to minty whites teaching staff administration um for being very well prepared that was my favorite visit this year but also to all of the um teaching staff that we went into their classrooms that were gracious enough to go let us go in there and then also the administration who was prepared for the williams visit as we went and visited schools but we were almost there because we had one hiccup with one school but it was already fixed and so when we were doing this in the williams visit um there was one hiccup it was fixed within the already ordered in the textbooks so that's why i put it almost there and i this year i'm very happy that all of us did go out there because there was a lot of ordering that we had to do with all the replacement of the textbooks um it always comes up about laboratory science equipment so one of the things that we did and we implemented it's within the i believe it's in within the l-cap also is that each school site will have an allocation to replace their science lab equipment last year during um covid we each school site was also given a certain amount to buy to do labs that students could do in the home so we had to find materials that were safe and chemicals that were safe on an ongoing basis it's by per pupil so if you notice that the the difference in dollar amounts because that's based on a per pupil per pupil amount with our largest high school receiving the largest amount of money and our high schools that don't have as many students are receiving um less money because it is per pupil the um the proposed resolution is here that we held the meeting that we had sufficient textbooks and it means that each student including English learners has a textbook instructional materials are both to use in class and to take home and starting in um i believe it's 2014 that that that includes online content so a big change for me this year was because so many of our textbooks um are going online in our adoption if students have access and now through um when we're at home in distance learning every student has a chrome book and so they have the um availability to access the materials online that the very fact that most textbooks or materials are on the actual computer does suffice and it was very interesting because the county office had a larger mind shift and they were ready they're like oh yeah all the chrome books is online we're good to go and i wasn't used to that because i was used to the old style of let's go it out and let's count the textbooks but because it really is now a big shift and covid did push us that way that's the where we're thinking the county office will be back in a few weeks to present the final report which will state the um sufficiency of the materials as well as the fit reports which at the last i believe is the last regular board meeting when i was here we looked at the fit reports from last year these will be the updated fit reports for this year and that will also be presented at the upcoming meeting and with that questions and the closing of the public screen are there any public speakers to this item yes there's one public speaker chris web okay i'll change it for you all right no public speakers all right any questions or comments from the trustee discerpa so help help me understand so during covid while all the kids were home they had textbooks at home that just didn't get returned yes and so instead of trying to retrieve those from families we decided to just purchase new textbooks no so we tried to retrieve them schools at different levels tried to retrieve them but we didn't get them back the reason why that there was a larger loss is because when you're in school you're generally taking your textbooks back and forth and so you have more interaction with them at home with all of your materials there's a more likely that the textbooks would have gotten lost and that is what happened so we tried to retrieve as much as we could that is the loss of what we could not return that we had to replace so that all students have their textbooks okay because they're probably like under somebody's bed or yes yes yes they're there they're just not yeah return okay anyone else all right thank you thank you we'll move on to item 7.1 our public comment and this is the opportunity for members of the public to address any issues that are not on our agenda for this evening and just to remind folks that the the brown act does prohibit the board from engaging in discussion on non-agendas items that we are listening to those comments so do we have any speakers for 7.1 yes yes we do president home so first speaker Chris Webb I want to express my deep appreciation to trustee Roscoe for hearing the community and acting appropriately to meet its needs at the SRO board meeting recently thank you for having the courage to stay on the correct side of history and knowing better than to make a rash decision in favor of a full solution after two consecutive administrators at my site have proved overly differential to the ruling powers in this the towers here and hostile to our model continuation school award-winning student progress monitoring system I had my doubts about the district's commitment to PBIS and restorative practices after the SRO board meeting those doubts are enhanced I think arresting kids instead of suspending is not is not restorative also as to there were some comments about from the assistant soup on our program at Renaissance and it was said they wasn't restorative and I think that is I don't feel like she's qualified to speak to our program in an accurate way it may not seem restorative when a student who misses class winds up missing an activity day or a recess type period or a student who's breaking school rules related to substances is barred from going to a field trip but when I talked to my students about this they say that's real life and are the policies here reflect that when if I get a moving violation on the way home I can't do a field trip with my students I cannot drive them I feel like what's the way a real opportunity is being missed to bring out restorative practices in a way that truly complements and does not supplant an effective program and she's right students have been up for 18 months that's why breaking an effective system is so dangerous at this time because our students need the structure thank you thank you Richard Martinez how's everyone doing so to start off I respect everyone's opinion but if we did listen to the community half of you guys would be gone right they would ask for you guys to step down so I'm not going to say listen to the community do what's right I witnessed something today at PV high where SROs hands are tied there was a guy about 28 years old on campus they could not do nothing to this individual but try to usher him out he was refusing what no one for everyone forgets is the SROs are also there to protect our CSA employees our campus security they are there to protect them because they could only do so much also they could only stand in the way between them and the children on site this individual through his bike rolled it down the hill towards a girl walking up that isn't right and the campus security hands tied so I am glad you guys moved forward with that and brought him back because they are needed they might not like the conflicts between kids teachers but in the long run CSA is putting their life out there with these kids and also with police and people on campus that shouldn't be so you guys need to consider that as well 30 seconds thanks Diana Martinez good evening president Jennifer Holm board of trustees and everyone else in the room I am here to speak about it's not CSA okay I'm here to speak about diamond technology you know we have a PBUSD hidden gem and I hope you enjoy the informational packet for your reference but this is a more of a did you know like did you know design thinking in schools directory diamond tech is the only public high school in Santa Cruz County with this distinction did you know two diamond technology students made it to the finals of the world series series of innovation did you know 18 students were the first to complete the Santa Cruz County credit unions comprehensive financial literacy curriculum did you know diamond tech is the recipient of a gold medal with the career towards the series curriculum and my 10-year plan.com did you know during the years at diamond tech students create a portfolio which is presented at their senior defense my six months working at diamond tech I took my husband around the campus and I was kind of a little bit kind of hurt because he walked in room 8 and his he was like a child in the toy store and he's looking around I was like can I live here because he was amazed at the equipment at all the equipment that they had there that the students have hands on he was so amazed and he wished when he was in school he had that so as I mentioned earlier diamond tech is a head and gem in PVUSD and sincerely I hope you take this information that piques your interest to find the time and heart to visit the school and learn firsthand the hard work these high school students endure at diamond tech thank you Esther Muriel good evening everyone my name is Esther Muriel and I'm a proud retiree of Proho Valley Unified School District and doing and I too worked at diamond tech a lot longer than she did and I'm very very proud of all the achievements that that school has endured and and has risen and the enrollment is is growing and I know that all the students they're flourished have amazing teachers and an amazing principal but I'm here to talk to you about something else now that I'm retired I have time to do many things and one of the things that I am doing is approaching the community the schools to help raise funds and on October 9th we're going to be having a craft fair at Watsuma High School and they're going to be local artists we have over 30 and I have these sheets right here so we have over 30 vendors of lots of arts and craft homemade goods and I'm hoping that you find the time to come out and join us I'd also like to give a personal thanks to Jennifer Shocker and Daniel Dodge who have made effort to go on out and help and sponsor some of our events like GASA raising funds for Watsuma High School's what is it the yes the girl softball team thank you very much so thank you Jennifer I love the fact that you went out there with your family with their sneakers and out there doing the walks with us I really appreciate that and that's teaching a valuable lesson to your children so to getting involved and taking pride in your community so I hope you guys take the time to come out on October 9th and join us there'll be lots of food activities for the students and lots of art and crafts thank you very much and have a great evening thank you Esther anyone else all right we'll move on to our employee organization comments um so well each organization will have five minutes so do PVFT good evening President Holm and Dr Rodriguez and Board of Trustees uh I apologize I was not necessarily prepared to be doing this it's the last minute that Nellie could not be here so um I'm going to talk to you a couple of the agenda items that you will be looking at tonight and I want to just start by uh talking about the continued number of vacancies we have in our classrooms in PVSD and how that impacts our membership and our teachers so two of our comprehensive high schools are particularly hard hit lots of little high and PV high which means that a number of their staff are losing their prep on a regular basis and we know that that means that work has to get done after contract hours that doesn't mean teachers don't prep for their students so it's a lot of impact it's a lot of extra work on them we also know that you have a an item on your agenda 9.4 I believe it is uh where you will be voting on an MOU with CWA which represents the substitutes in our district to increase their long-term sub-rate to 240 dollars per day I think that's great we need substitutes we need them in order to get our teachers out of subbing through their prep periods um but I do just want to point out something to the board and to the public a starting teacher in our district their salary is 46,666 dollars and if you break that down to per DM it's 253 dollars and 62 cents so it's not a whole lot more than what a uh long-term sub-daily rate would be um we've been working with PVSD to help mitigate the impacts we recently did an MOU putting TOSAs back in classrooms I know you guys know about that but it's just not enough we need to attract teachers to teach here in this district and we can't do that with that starting salary another item that's coming up on your agenda and there's a really great presentation slides in there is for our migrant seasonal head start program um I believe it is slides 15 16 17 and 18 that illustrates the cost of living in this area and it is much much much higher than the salary we are providing people cannot afford to live here with that being said the agenda item 10.6 our migrant seasonal head start program that is a vital program in this area those teachers provide a vital service to the families here and they have the challenge of working the program running from 6 a.m to 6 p.m and the staffing running from 6 a.m to 6 p.m so this is something we are advocating for and working with the district on to staff this program increase the staffing of this program that would allow the teachers time to prepare for families and students to arrive as the as the program runs right now they are both arriving and leaving right at this simultaneously it's also the only program we currently have that has members working split shifts so we worked with the district recently to come up with an MOU to mitigate sort of the impact of those split shifts on the members but personally I think it it needs to be compensated gas prices are high not all of them live in this area and are driving home and then back to work you know that's four times in a day so anyways those are just a few of the things I'd like the board to be aware of and be thinking about for the disher thank you thank you do we have anyone from csa I'll say hello this time hello everybody so I'm gonna piggyback off what she was just talking about sure we have a big shortage of teachers and it's also affecting csa going back to our campus security they are monitoring overseeing classrooms they are in there with the students watching classrooms when they should be watching the campus another reason why sros should be on site we cannot have this it's a big safety issue it's something we need to address and also correct me if I'm wrong but did I not see pv high school say on the list that they're they're going to get a sro what's the reason behind that or am I mistaken are they getting one why do they matter we need sros at each location and talking to the public should someone would want them even in the middle schools but look at what goes on please look at the sros in classrooms takes away from the campus it's a big serious deal we're short teachers we're short staff we're short csa members for all we need to fill these spots we got to do a better job recruiting I tell friends I tell people I know all the time apply apply apply but we need to do a better job with that thank you do we have anybody from pavam good evening president on board of trustees and dr. Rodriguez my name is Veronica gillard proud principal of alianza charter school and i'm proud to be here representing pavam and the charter schools today i'm speaking on behalf of lynnscott wcsa and alianza lynnscott super excited to have an after-school program to offer to their students this year for the first time they're also honored to participate with the charter school sports team with us alianza in wcsa so go coyotes we choose the name to put them all together so we're super proud and wcsa is off to a fabulous start of the school year we are gearing up for our athletic sports program in the beginning of our chameleon student leadership council our two new shade structures allow us to spread out during lunchtime and gives our teachers the opportunity to teach outdoors especially foundational reading where students can read the teacher's lips wcsa is extremely proud of their strong teachers and support staff and honestly are a solid and positive team with our traffic getting better and faster each day we are proud of our families for their flexibility and patience as well as we navigate these challenging and busy times we are chameleon strong alianza students staff and parents are off to a resilient start we're excited to share we have been awarded a spectrum matching grant which will bring fourth grader graders latin dance also our sensory path has finally been completed with the grant we received last year you will find kindred through eighth graders hopscotching and doing the start posing through the use of the sensory path our new intervention teacher has begun working with our third and fourth grade students on sips we're so happy to finally have it at alianza to support and accelerate our transition from Spanish literacy to English and just like wcsa our shade structures are up and they're bringing just so much more open space for our students and our afterschool program is off to an amazing start we are on a roll as automobiles thank you and good evening thank you do we have anyone from cwa all right so we'll move on to item nine point one our 2021 2022 extended learning program plan the report will be presented by carol or t's our director of extended learning okay this works yeah good evening president home superintendent rodriguez members of the board i'm carol or t's director of the extended learning department here in pvsd i will be presenting to you our 2021 22 program plan and doing a brief review of the the items that we presented last year we came to you last year with our program plan and i just wanted to share with you some of some of the outcomes of that this is our department mission and vision statement we first created it back in 2015 but it still holds true and that we really work hard to empower our students and our families academically socially um to support them in college career and life the next few slides are just summaries of programs that we implemented last school year and thanks to you all for approving our last year's um program plan and because of your approval we were able to impact hundreds of students last school year um during covid we did have our safe space programs we provided support to students during the day and distance learning and then we supported them in after school after distance learning ended we also supported the transition back to regular day um the in-person instruction in april we're collaboratively transportation to provide support to students to go to their regular day program um from the safe spaces we also provided support to our district employees who needed child care during covid time we supported hundreds of families and students also hide me students not just district employees to go to um child care with our collaborative community partners at the ymca in the city of watsonville parks and recreation and that was a very successful um program with our with our families and then this summer we were able to implement the first full in-person program after the covid school year which was camp connect i gave you a swag bag of our camp connect items we love giving bags to our students or giving materials to our students and i love seeing them out in the wild kids walking on redriga streets with their backpacks and things like that very exciting we supported students in grades three to eight at our middle school programs and it was very successful the kids really enjoyed the social emotional learning aspect of the program and being able to be there in person with each other for the first time after a whole year of being in covid in total we had about 100 extended learning staff members supporting us throughout last school year and we served about 15 000 students in various capacities last school year also wanted to share with you some well i'll get to that sorry so this is just a summary of our 21-22 per one plan it's going to continue our with what the cde gave to us in terms of our um kind of guidelines which i did share with you last year and of course we're integrating restorative start with pbsd goals i've also started conversations with kasey regarding doing some sips reading strategies training to some of our um three of our sites to start off with because i feel it's really important that we start doing a little bit more tightening with the academic alignment with after school and regular day so we're going to continue to focus on that this school year these uh program focus areas again just as i presented to you last year i did want to highlight some of the different things a couple of different things down at the bottom under nutrition we're going to focus our partnership with the um second harvest food bank to focus on food security for our families we're trying to fill in um gaps in the line services with our community um in our community programs and what we can provide having the direct connection to students and families we'll also be doing more green school yards at our middle schools and develop um strengthen our gardening programs at the middle schools we're going to tighten up our steam programs we're going to make sure that they're more aligned in our after school programs this year i shared with you um the kiwi kits those boxes there and please feel free to take them to your children or yourselves if you want to use them they're a little bit difficult so just be careful um we talk a lot about kiwi kits and to have those students i wanted you to see exactly what it was and it's just science building engineering it's really exciting the kids this is really the highlight of the kids work um they really enjoy building these so again thanks to you and approving our program last year we were able to offer kiwi kits to all of our students and all of our programs also during the summer literacy development and book distribution is a personal passion of mine um last year we distributed books to students in grades pre-k to eighth grade we distributed over 100 000 books it was during summer during um winter break during spring break and some of the examples of the reading books i brought here we're going to be doing social emotional learning packets of books um we also gave during summer last school year learning packets with materials and workbooks and we just hand these out to families and so the students will have something to work on when they're at home we also work very closely with city of watsonville public library to collaborate on their reading um reading challenges and offer reading challenges to our students as well to encourage them to go to the library i just wanted just to publicly acknowledge all of our partner organizations extended learning couldn't do all of this work without the support that the community provides to us and and all the services that we're able to provide to our students thanks to our community partners so in summary um the program for me this school year does a while for carryover for just the remainder of this school year so december 31st our monies do have to carry over monies do have to be spent we're working on that now we will start getting it done once you approve our plan if you do um our activities that are listed in here will be funded all by grant it's all grant funding it's all either carryover or current year funding there's no additional general fund that comes out to support any of these after school programs and i think that's it thank you do you have any public speakers to this item we have one chris what hi um i just want to say my students at renaissance they're they're still eager to play sports and i would hope that some funding could be provided to restore our field and then also we used to have an in person after school program and uh with the absence of our positive learning environment from our old system students have less reason to attend school now uh one one young girl who dr rigas last year during small group and previously uh she spoke to this board she doesn't she doesn't come anymore um partly because of the changes that have happened uh we didn't have the reasons for them to come and after school is part of that uh the credit reductions that have come from the the state legislature they only further downplay the importance of attendance and academics um the restoration of in person after school would be invaluable to our students i've got students who can't get into edgy nobody anymore and then other ones who wouldn't like they don't have the whole environment to pull that off so we need to make sure we're serving even our um most underprivileged students also we'll not say i'm not sure if the funding would be for this but we had a shade structure also implemented but somehow it got planned and placed without any consultation with the staff or leadership team and now it's outside the bounds of what was traditionally considered um open to students which creates extra demands for supervision from staff um we could use the actual shade structure that actually serve where our students normally hang out and are and would be in close proximity to the classrooms that would better able teachers to move out into the quad if they need to the the shade structure would basically be around the quad i just had to use um some straight shade structure this week when when i lost um air conditioning and my room was really hot so thank you thank you chris anyone else all right any discussion from the board trusty dodge jr i just want to quickly say thank you priorities for getting projects like this into the hands of our students a lot of students and even parents don't have access to you know this could be expensive you know and for families that have two or three children it's out of the out of their reach so i just like to say thank you again for these kind of do-it-yourself projects the books that you've passed out the seeds that you've passed out the backpacks and the school supplies thank you very much for putting this together thank you i appreciate that my staff really keeps in mind um what would students in a more affluent area be receiving what kind of opportunities and we try to provide that for our students too so i appreciate you acknowledging that trusty yote acosta hi carol um i i just want to um somewhat echo what trusty dodge jr said and i want to thank you and commend you for all your work that you're doing um with our students in the after-school program um also i recall um a time pre-covid right we have national lights on night coming up in october when we'd be participating in that and advocating for that again this year could you remind us of the date in october if you know it off the top of your head i will do that i can do a b2b okay i can totally do that thank you thank you vice president schacher thank you president holm so thank you carol i know you guys work very hard um i was able to pass up books at starlight and i didn't realize you guys gave a hundred thousand books away this summer that's amazing because i know all those kids were thrilled to be taking home books and kiwi crates and the look on excitement was tremendous and then at camp connect um kiwi kids were also a hit there and um i loved the paper mache project good so that was a fun one and i really appreciate you looking at things from outside the box to try and get kids involved and i just wanted to mention um at caesar chavez you actually opened up camp connect for some younger students correct because some students couldn't attend because they had to take care of their younger siblings yes that's right is that something that we will possibly consider doing in 2022 they have the same problem yeah um we did encounter that we had um started with the for camp connect we invited the high priority students from the the district wellness referral list and we did find a lot of families unable to send the older students because they were taking care of the younger siblings so we did let them attend as well it's very successful this next summer 2022 will probably look different because we'll probably be back in a full our full summer school mode but we definitely want to integrate the camp connect team somehow that mindset that we did this summer into next summer's program for sure because it was very successful thank you very much anyone else uh trustee discerper thanks for what a great presentation it's thank you very exciting um so i've been on here a long time and i've had multiple presentations by different coordinators or directors um and i have just a couple of questions so and enter the area where you've listed out your partnerships and program funding like i added up all the proposed amounts and it's like 8.3 million dollars is that correct on the spreadsheet that was attached is that correct yeah uh-huh that sounds about right and all of that money is coming in is that a lot of the coven extra coven monies or do we normally get that much we usually get that in our grants okay this also includes carryover though and the grants come from the same exact funding source every year for our after-school grants they are 21st century community learning center grants and aces grants and assets which is the after the high school level grants those are separate from the new expanded learning opportunities funds that are just that just came out from the state okay in the past i just remember them coming in from multiple different sources and i don't know if it was because we were applying for other opportunities or if they always just come from two or they've always been the three main funding sources for our specific after-school grants okay well that's a crazy amount of money it is yeah our students are really fortunate um we had a very robust program closed recently called youth now and want to build that served a served a lot of vulnerable kids and with tutoring and with opportunities and and had they been venderized they likely could have survived but they lost their biggest funder and had to close down their services if somebody wanted to become a vendor to because it looks like what you're doing is taking this money and then pushing it to community organizations to provide this service how how do these community providers know that this money is available for them to potentially become a vendor like how do you vet them how do you that's a good question um actually the youth and well specifically about the youth now anyway i know there was a community meeting i would say probably three weeks ago um just to discuss youth now in general and support and one of my staff members jennifer bruno participated in that meeting and there was a discussion on how can that gap be filled in other resources in the community so i know that discussion is going on and i appreciate gen being able to be part of that conversation because we definitely want to be able to provide some support if there's any gaps that come out of not having that program so just to address specifically youth now but in general with regards to um community organizations i don't know specifically how the process works but i think it's just becoming a nonprofit organization and going through that state-level paperwork on how you do that and being able to provide that service out and there are a lot of there are a lot of vendors across the state that specifically provide support to after school i feel like here in watsonville we've really developed strong local community partnerships versus outside you know kind of statewide more anonymous type of vendors um and i think we've become so comfortable with the vendors or the the community partners that we have though we just kind of strengthen those partnerships over the years um which is why they're you look at the list they're most of them are all local organizations but um yeah put the answer to question not sure yes great okay okay thank you sure just to rosa thank you carol this is amazing um i uh want to say that my kids also benefited from all those books and um the kids and they all love them so much so i want to thank you for that and the uh great work that you came is doing thank you um going back to the funding source so when we work with our community partners are we um in a way subsidizing for example with ymca are we in any way subsidizing the cost of a child who maybe can't participate in the same cam connect uh but maybe they can participate at the ymca and have either the cost be subsidized or fully covered through these additional funds um is that something that we're currently doing or could could that be an opportunity that we can explore moving forward so last school year during the coveted year we did um well we usually partner with the ymca every year to provide physical fitness courses our swimming classes for after school programs and things like that but last school year we did expand that partnership to offer child care specifically to district employees or high need students who just needed a full day kind of child care program um we did subsidize that um thanks to the state flexibility in our funding and we families were not charged for any of that all year actually it started last august august 2020 right at the beginning of the school year and it went all the way through summer or august of 2021 actually and um families didn't have to pay for any type of child care support through them um we can definitely continue that as the need arises um it did come up recently in a conversation regarding some foster youth students on you know kind of a different thing and supporting them to participate in the Watsonville um flyers after school program and needing to subsidize support with them maybe and we talked about doing that so I feel like on a case by case basis there definitely is an opportunity to support our most high need families um and because we have such great collaboration and partnerships with those organizations already it's definitely doable from our part I definitely think that we need to explore expanding that option for families especially uh over breaks and over the summer um for whatever reason they're not able to attend summer school or they just need that full day um experience where they're not only working on their social skills right but they're being exposed to this amazing activities right they have themes every every week and so forth um and I think they'll be uh I think a benefit uh to to um those families I cannot afford something like that yep I totally agree I know that the YMCA does offer some subsidy for families it doesn't cover the full cost so you've been looking at that possibility of like you know we can cover the other half right potentially so that's something in an area that I definitely think we need to explore and in addition there's I think a gap that we haven't considered in the past and that's spring break um so I know the YMCA also offers um you know uh some sort of activity that's full day too uh for for those gaps when students are out of school and so forth so I think it's you know just keeping kids involved as much as possible exposure to role models exposure to mentorship and exposure to sports and um you know that that awesome experience I think is beneficial I think so too um many many years ago when I was a teacher I taught during um winter intercession fifth grade and I know that kind of programs they depend you know they come and go depending but just thinking about this year and and having students come back after that a really difficult year filling in those little like you're saying those little breaks or pieces though we don't really think about this might be the year that for us to kind of think about providing something specialist just a school year to get kids keep them on track when now that they're back on track those gaps and offer as much support as possible um and um you know aside from that thank you for working on food security I think that's another thing that not maybe not families are experiencing yet but many are um so thank you for for working on that I think for where we can help we should um so yeah thank you so much thank you anyone I missed just just a question oh I'm sorry I don't want to cut you up if you have any comments just uh I just wanted to say thank you um you know as somebody who also whose kids have also benefited from this and just watch them light up on on the activities that they get to do it you know I get to directly see it but I also get to hear about it you know from you know my neighbors from you know like when I'm standing the line at the grocery store and people are like talking in front of me and I'm like yes exactly so so it's it's the work is appreciated and please extend that to the team thank you thank you appreciate that um so with that I'll make a motion um thank you for your action item 9.1 um for the 2021 2022 extended learning program plan as presented thank you Carol and I'll second it oh sorry sorry I have a first and second so call the vote all those in favor hi hi hi any opposed motion carries unanimously thank you thank you very time all right moving on to 9.2 approved resolution 21-22-10 our 2021 refunding certificates of participation report will be presented by Clint Rucker our uh Chief Business Officer and Dale Scott our the president of Dale Scott and company good afternoon president home board of trustees and Dr. Rodriguez so actually a little bit excited normally I get to come up and tell you either not so good news or things the state's doing this time I get to tell you about how we're actually going to be saving money and it's actually really a great thing so back in 2019 um you all may remember we did a certificate of participation which was really a way of financing buying this building so originally we were renting this building when we did our certificate of participation we did an equal amount of what we were paying annually in rent which actually allowed us to get some additional money and what we ended up paying in debt is what we were paying in rent to begin with so I'm not going to bore you with all of the details because that's why I have Dale Scott here to bore you with all of the details but no he's actually going to give you a great little presentation um very brief just to show you that what we're uh refinancing do for us and um really as Dale kind of put it to me is it's almost a no-brainer because you see the savings that we're going to realize and it's great so I'm going to with that kick it off to Dale as he is much more of an expert than I am good evening um well it took most of my presentation so I will move quickly through this you as Clinton mentioned um you financed this building at the beginning of 2019 the slide in front of you shows uh a example of municipal interest rates rates for the type of security you uh sold over the last 10 years and you can see where we are all the way over on the right hand side I don't know if we have a light on this but maybe not um 2019 when you sold it is about one fifth of the way in so rates have fallen greatly um because of that you have the ability to refinance these into lower interest rates nothing very magical about that certainly similar to any refinancing of a home loan for example these are your current payments um graphically so you're paying about 1.3 million dollars per year to pay off this loan it goes up about three or four percent per year what we're going to do and to put it in the simplest form is the people that loaned you this money um are now getting paid interest rates higher than the current market that's really what's happening they bought them at a time when rates were higher now they're getting paid to make it really simple we are going to take those away from them and we're going to do that by issuing new certificates in order to fund that sort of replacement so what will happen is assuming the board passes this resolution tonight um we will then go through the process of doing a new financing called the refunding or refinancing that'll happen in september we will then work with an underwriter to price the new certificates and then we'll take those funds once they're received by the county we'll take those funds and we'll use them to pay off the old and then you will start paying off the new and when that all happens you can see with the little gray that's above those blue bars your costs are going to drop by roughly a hundred thousand dollars a year that's going to come up actually more than a hundred thousand dollars a year that is going to come up to a total savings right now we estimate estimate of about three point two million dollars overall so as clint said this has very little downside if for some reason even though you passed the resolution tonight and we get to that point of actually trying to finance it something has happened with the interest rates and the savings has gone away then we simply stop the process there's no charges no costs due to the from the district and then we wait until interest rates hopefully return to that rate level so with that i'm happy to answer any questions that you might have and i urge you or acceptance of the resolution thank you do we have any public speakers to this item no speakers present home any questions or comments from the board uh trustee diserpa hi thank you for the presentation this is seems like a no brainer to me it's exciting to save money to the taxpayers really um i know that we have a certain rating based on the fiscal solvency of the district i'd like to know what our current bond rating is today i believe the current bond rating is a one but i'd have to bat check that that's great because it didn't used to be that high so that's great news yeah um and then so we it looks like our estimated you said a hundred thousand but i see on this slide it says an estimated average annual savings of 248 or 40 yeah my eyesight is not great i was just trying to read it off the bars but you are right that's about it's about quarter of a million dollars a year that's great and our term is it 20 years no it ends in 2034 so 12 years and at that point you will own this building and we'll not be paying any rent it's great yeah okay great i'll make a motion to approve this any further comment no second the motion all right i have a first and a second all those in favor hi i any opposed motion carries unanimously thank you so much all right we shall move on to item 9.3 um prove the variable term waiver request our wv one form for our speech language pathologist alice in the as well as yes good evening president home board of trustees and dr adregas so before you tonight is a request for a variable term waiver waiver uh for trisha maran she is a current slp in our district she was hired in 2004 as a teacher and in the 1920 school year she moved over to be an slp and so she is continuing her program um just for a little recap on the variable term waiver it is it is offered for a few different reasons it's one is the applicant is unable to either complete their clinical practice hours coursework examinations or performance assessments due to coveted so we're still continuing um with the variable term waiver and she is also continuing with it so i would um request that you approve her variable term waiver so we can continue her in her position thank you any public speakers to this item speakers any discussion from the board uh trustee diserpa is she through with the program yet or still in the middle of it she's still finishing it yeah thank you mm-hmm trustee roscoe uh trust our vice president chakra um so with this waiver are we still short any slps are we there um i don't believe we have any current vacancies we are continuing to recruit because we do have some filled with agencies and so we're always continuing to recruit for our pvft bargaining unit members um but to my knowledge we don't have any unfilled i'll just say it that way that are unfilled with at least an agency or a or a pvst employee okay and how long has um Trisha been working with us i'm sorry how long has she been working with us she's been working with us since 2004 but in this capacity since 1920 1920 which is her third year as an slp with us it looks good that she'll hopefully stay with us yes thank you she's been with us since 2004 so i think she likes us i'll make a motion to approve this item all right i've got uh first do i have a second i'll second all those in favor hi any opposed motion carries unanimously all right so uh going on to item 9.4 approved memorandum of understanding between pvst and cwa increased long-term substitute pay yes me again thank you president home board of trustees and dr audrigus uh so my department's been asked a lot uh what are you doing to recruit and what have you been doing and what efforts have you been putting forth so um one thing that i was finding and talking to uh my technician that does our substitutes is like well how can we not get people to stay in these long-term sub positions why can't we get them to go in there what's happening help me understand um we haven't had this problem before um and one of them is is the difference between the day-to-day sub rate pay which is 180 dollars um for the majority of our subs that are in our district versus the 200 and the 200 a day um rate and for them to have to lesson plan set up the classroom and basically fill in that role versus a day-to-day sub is usually going into the classroom with sub lessons sub plans already prepared um i was hearing the feedback that it wasn't worth the work because it was such so close to the other rate um so we negotiated with cwa and looked to increase that as a way to mitigate that or acknowledge the work that's significantly different from those that are just in the day-to-day that come in with a lesson plan in a classroom already established and those that are walking into a classroom that a on the first day maybe hasn't been established or they established that classroom they're a lot oftentimes our long-term subs do go to back to school night um and if we have them so in the spring open house so they are doing the work um that's a little bit more closer aligned to to our teachers um and so i am also noting that although it's close to what the starting pay is for our teachers the substitutes do not receive benefits so it is an unbenefited position whereas our our teachers that we hire and have to get our benefits um so i'm requesting that you approve this MOU tonight to help us try to mitigate and get attract people to take our long-term sub positions thank you do we have any public speakers to this item no public speakers and thank you you answered my question about the benefits so i was going to ask you about that okay um any other questions or comments from the board just a quick one um allison uh just looking back at years um do we ever get any other long-term substitutes signed on we do we do our sub our sub opportunity is a lot of times we get people either that have retired and come back um or we get people that are new to teaching and they want to try it out before they want to decide if they want that to be their career path so we as they screen in and come in it's also an opportunity for us to look at their credit look at their um their transcripts to see if they also would qualify for a STIP a PIP any of the emergency waivers that we could actually put them in a classroom under a under a probationary contract um so it's a good opportunity for us to get staff in the door in a different venue than just coming in as a fully credentialed teacher great and is is that ever publicized as part of um the job description that goes out meaning like the other opportunities for STIP um that's a good question i can double check if we're putting that kind of on the post as you know if you have these we can help you get x y and z to get into classroom positions i think that'll be great yeah that's a good point i'll look into that thank you thank you so with that i make a motion to approve this item great do we have a second all right we have a first and a second um any other comments before i call the vote all right all those in favor aye aye any opposed motion carries unanimously you know i i do have like a final comment if you would allow me to say one thing i mean i do think it's a good point what the union said is in that this particular long-term sub daily rate is nearly identical to what our first year starting salaries are so i think we as if we if and when we open negotiations with the union i'd like to take a look at all that thank you all right so we're moving on to item 9.5 approve resolution 20-22-12 recognizing october 10 through 16 so i was like reading reading the date going 2021 as week of the school administrator and yes me again so thank you president home board of trustees and doctor because i get the distinct pleasure of presenting the resolution for school administrator week which is beginning october 10th school administrators often are probably referenced as the site principals the site administrators but all of my colleagues behind me and at the tables are also considered school administrators or classified administrators our directors our coordinators our superintendent assistant soup so that that encompasses our school administrators i think now more than ever we're seeing our our administrators wearing many many many hats doing many many various jobs to help keep our schools up and running and functioning and and having them be a welcoming environment for our students who need it so desperately and so i i'm not going to read all the warehouses and go through each and every one even though they're all very important but i do want to say that richer research does show that great schools have great principals and great districts have great superintendents and i think we have both of those and i'm proud to be a parts district so please i request that you approve the resolution thank you do we have any public speakers no public speaker any questions or comments from the board um go ahead vice president shocker i was just gonna make a motion oh okay um you know i you know over the last year in particular i've had an opportunity to you know really talk to a lot of our administrators and you know our site principals in addition to the conversations i've had with other district personnel and you know just getting a fuller picture of the work that our entire team does and how that fits together and you know so i'll definitely be supporting this resolution and i just you know in the spirit of that just to thank you for the work that you all are doing thank you president home um i would like to make a motion but before that i'd just like to say a thank you to all our administrators out there especially um those who are pitching in extra hours and extra time right now with everything that we have going on so i'll make a motion to approve okay i'll second the motion i was one noting the different hats the other have taken on especially with the start of the new year um and everything that we have going on from even working as janitors and moving desk and so forth so it's um just thank you for all your hard work and i'll second that motion great i have a comment okay great um administrators are typically the first at schools and the last to leave have you know upwards of 20 something to 35 direct reports are in charge of the school have to deal and multi problem solve millions of things every day so in deep appreciation for all the work that's done um on the campuses across the district and to the cabinet thank you and to our superintendent thank you for all the hard work we really appreciate you all right so we have a first and a second all those in favor aye any opposed i meant to say aye okay okay motion carries you all right so we that's right so 9.7 uh so we're skipping 9.6 for now so 9.7 mo u between pvsd and ucsf our california learning kit study and kasey clappenback good evening president home board of trustees and dr rodriguez staff is excited to be able to bring forth this mo u for your approval tonight because of pv usd's outstanding reputation based on all of our work with reading science and the sips implementation we were actually invited to be part of this partnership so through this mo u pv usd will be partnering with ucsf for dyslexia screening pilot project as part of their ongoing study to validate their instrument and so this new instrument and project is designed to connect tools and resources to every teacher so they can support and help every student so the study will include tk through first grade students from ansoldo calabasas aloni and rio del mar so we it was able to span across our district representing each of the each of the areas and regions um and currently our early elementary dyslexia screeners um out there measure foundational skills right and they are very predictive of students that have those that are at risk at struggling with those foundational skills pieces with that said they're effective there but they often over identify some of our students and then miss others especially when it comes to our english learners and so that's why it's really important that we are part of this um this study and group um this new one that will that's being developed and added it not only hits those foundational skill pieces based on um the the science the reading science but it also hits five new areas which is family history so it actually has a survey with the parents speech production social emotional executive functioning and mathematical recognition and um visual um spatial um areas so it's hitting other areas too it is also going to be um language agnostic meaning that it will also it will be more effectively and efficiently um supporting our english learners and students that are in dual immersion programs also so through this um this mo we will also be able to our teachers are actually not administering it their trained proctors are doing it so it's not taking up our our teachers time it's just that partnership and that space and so they will also be able to support us in the future at looking at and utilizing that data to support learning once it gets um validated and will also help us to look at the strengths and challenges of our students and what where they're at what they're learning to so we can be proactive in planning lessons for them after the data so um staff does request approval of the mo for the 21 22 school year with ucsf thank you do we have any public speakers to this item no speakers any discussion from the board yeah uh vice president shocker thank you kasey can you just tell us why only why the four schools that you chose or why are there only four sites because i know i'm going to get that question yes great question so because it is a pilot so they're doing a validation study so they're taking small groups of populations of students and partnering with different districts so right now i believe there's only 10 other areas that's not even 10 other districts just 10 other places where there's at least one school like we have morgan hill hollister and then it's it's also going all the way up to san francisco and a couple um in southern california also and so it's just validating that that study and so why those schools because first of all we need a a couple classrooms in space right so that's one reason and then the other reason as you're looking at it um we um if you're looking at the schools that are chosen also is it's making sure that we're representing of representative of all the areas in our district because it it does span from all the way our paharo schools right all the way to our aptos schools and watsonville here and can you just also explain you know you did a little bit no but most people traditionally thinks dyslexia is just seeing reversed letters on a page which we now know that is not true there's a lot more um symptoms and signs of dyslexia can you just explain that a little bit further well yes it's actually a lot of their auditory processing and how students are actually hearing and seeing things and being able to process those sounds and then be able to then they're being asked to do something on print right so that's where a lot of the the literacy pieces come into play but this one is going to be more of a full throttle whole child right piece where it's actually hitting that that numeracy piece the spatial the memory the working memory too thank you for clarifying that yeah i'll make a motion to approve pending other board member questions trust you guys junior i just wanted to say briefly you know thanks for putting this together you know i i mentioned when me and my brothers attended these schools they didn't know what dyslexia was you know they just assumed that he just couldn't read but it was because of programs that found out that my brother was dyslexic i think this is great to save families a lot of grief you know that they told my brother oh well you know he has a i can't remember exactly what they're saying but when you catch it early there's ways you can help i guess fix it as they say catch early so they don't have to go to the struggles of it was harder it was hard my parents you know because they didn't understand dyslexia you know and so this this is a good way to catch it early and try to work on it so thank you just to you let's go okay say i'm assuming that this will be a pilot to skill possibly yes so right now they're in their validation year so they're actually validating and making sure that it it's worked it's valid and it is based on all the most recent neuroscience so the state of california actually asked them to be working on it because they want to be able to actually open it up to all of the state of california for free great so we will be recognized as part of that research group that helped um to help you know be part of the study to validate that's great all right thank you uh with that i'll second the motion all right and uh trusty to suffer did you have a comment yeah this is exciting that it's recognized i love that there's early intervention pieces that potentially would go with this the thing that i always am concerned about are organizations that want to come in and use our kids as guinea pigs and then do a bunch of piloting and studying and then nothing comes of it so i'm hopeful that um that this study will actually yield some benefit to kids all across california including ours thanks and i just did you i just wanted to add you know it's um you know in healthcare whenever you're you know conducting tests you've got your tests that are you know have specificity and insensitivity and it sounds like we've had very sensitive screening that flags you know a lot but you know if you're actually treating something if you're actually dealing with it you've got to deal with the actual issue and so having a very specific screening test like what it sounds like they're looking at you know it's like i i teach adults right but so many of the adult learners that i have you know have struggled with a lack of an appropriate diagnosis for their learning difference and what a difference it makes when the right interventions happen and you know just the abundance of information in the literature that shows the earlier we can do that you know the better the outcome so i'm i'm i'm very excited that we get to participate in this and you actually hit the the nail on the head too because we want to make sure that we're providing the correct intervention otherwise it actually does add another obstacle to that student right and then we're wasting our time we're wasting our resources and then we're setting the child back yeah so fantastic all right well we have a first and a second all those in favor aye any opposed motion carries unanimously all right back to 9.6 approve notice of completion for ann soldo e s the restroom modernization project not ryan but clint good evening again president home board of trustees and doctor yes yes i'm filling in for ryan tonight gary was going to fill in for him but he unfortunately took ill so i'm filling in actually for gary who is filling in for ryan but so the first item i have for you is actually the approval of the notice of completion for our answer to a restroom project so that was completed we had em one of our planners working diligently on that project and he was able actually to get it done and what i feel like is five short months but it was probably five very long months for him so at this point we are just asking the board to approve the notice of completion so we can send it to send it to the santa cruz county recorder great any public speakers speakers any questions or comments from the board i'll make a motion to approve the completion order all right i've got a motion do i have a second a second all all those in favor aye any opposed motion carries unanimously all right so nine point eight change order number one for aptos junior high npr improvement projects thank you president home board of trustees and dr abrigus so for you i have the first change order we have actually on our aptos junior multi-purpose room project what happened is we had two different items that we actually worked with one was with the construction of several different additions to the npr we needed to actually do some unexpected movement of electrical and actually add additional electrical so that was one of them the other was there was an unknown electrical box apparently in the flooring that was not in our original plan so not due to the fault of the contractor but really that we had incomplete plans um they actually had cut that while doing some of the demoing so we need to actually replace that piece as well so those are the two this actually will bring um our current project is still well under our 10 contingency this is actually only uses up 1.77 percent of our contingency thank you so i would request that the board approve this change order do we have any public speakers to this item no public speakers any questions or comments from the board uh trustee soto yeah thanks um how much of a delay is this going to put on the project um so my understanding from connor right now is that the delay won't be significant that the contractors believe that they can do the work um within the process of doing other electrical and pieces that they need to do so i haven't heard that there'll be any major delays um according to the changer there'll be no days of work added to the project okay and is that going to consist of saw cutting and everything they got open up the floor to get to it um you know i can look into that but oscar you would probably know better than i but i i'm just curious because that's going to add time to the front yeah i can definitely look into it for you and check with connor to see exactly what they need to do and get you an answer all right thank you yeah of course make a motion to approve this change order all right i've got a first to have a second i've got a first and a second all those in favor any opposed all right motion carries unanimously all right approve change order number one for ea hall middle school sports field project please continue thank you president home once again board of trustees and dr riz so on this one um you may all have heard of covet 19 and it's caused a few problems in our society and apparently a lot of problems with construction and with building um supplies are very difficult to get a hold of so we've actually found that these precast basins for drainage that would go into the field are months of lead time so rather than taking those months of lead time and making the poor students at ea hall wait even longer for their field we've actually found an alternative which are actually um nyropost basins which are from my understanding is actually a better solution according to um our planning department construction they are a little bit more pricey but they are immediately available so this won't add any time delays to the project which also means we don't have to deal with any of the contractors um delays as well where they could potentially charge us for delays of the project as they are waiting for supplies so on this i would recommend the board approve the change again this one is for $16,000 roughly and it adds about 1.08 percent to the total project so still well below the 10 percent thank you any public speakers no speakers questions or comments trusty dodge jr i have a question um what day are we looking at to be done by will be will we be done by winter time yeah so the the expected original date was prior to december and as long as we are continually moving forward that still should be met and that's one of the reasons we want to do this change over because we don't feel that delaying this project is especially with if you know if we get lucky and get rain in a way where california needs it um but at the same time we don't want to get unlucky and get rain during the project so putting this in will hopefully keep that project on task and yes the original date was set to be done before december that's still what we're targeting thank you very much and with that i'll make a motion to support this agenda item uh trusty costa um i would just um want to chime i'm in a second the motion and um just wanted to add the comment that you know we've been waiting a long time to see this get done at ea hall and so um thank you for making it and keeping it on track yeah hopefully it's done by that before that december deadline thank you so that's my second uh trusty december did is there a track on this field around it so um the the infamous track um there is not going to be a a synthetic track placed around the field now originally you may remember that this project was delayed one of the reasons for the delay was they actually shifted kind of the orientation of the field just slightly and what that allowed is that a track could be placed at a later date right now they don't only have a dirt track surrounding it but there is a potential to be able to add a track so i've asked about a hundred times if we could contact the wharf to wharf to find out if they would help us install a synthetic track and i'm asking please to to contact wharf to wharf they wanted to help us with this project in the past and i think it would be great if we could talk with them yes so we did have that conversation with them they were willing to up to a hundred thousand support unfortunately the synthetic track is over a million so i we do we do appreciate their support but a hundred thousand is is not going to get us the yes yes so it's synthetic so there is a i know that most people know we there will be a track it just won't be a synthetic track so they will there will be a dirt circular and so people will still be able to walk the track it's just it won't be the synthetic at this time but the good part is is we changed it so we can't upgrade in the future if we wind up having the money so so we did we did reach out to them all right well we have a did you did you have a okay so um we have a first and a second all those in favor any opposed all right thank you so much all right all right so um on to consent agenda i'd like to make a motion to prove um consent agenda but i'd like to pull item 10.6 all right so we have a second so the first and a second with pulling 10.6 all those in favor hi sorry forgot to ask are there any public speakers yeah no public speakers okay sorry i called for the yes so we had eyes any opposed all right motion carries and then so 10.6 so i just wanted to um address the issue and i believe we addressed this before um dr edrigas but maybe just to reiterate it or ellison um there was a reason that we couldn't do gas for the split shifts um can you tell us about that yeah we looked into being able to pay for transportation we do it when we when when employees are going between sites within a day so we we have that already if they're going to two different sites so if their split shift is that one of their sites for one part of the day and another site for the other part of the day that's where we're providing mileage um but we can't provide mileage for employees to go to and from work and then um have we ever looked at um a stipend um type situation or payment plan for migrant head start where if they are working split shifts um or if they are agreeing to work 12 hour shifts or 13 hour shifts um because i know they'd like to add in an extra hour for prop and cleanup so right so those would be negotiated items and those are open to the sunshine process thank you you're welcome all right would you like to make a motion i make a motion to approve all right second have a first and a second all those in favor aye any opposed motion carries unanimously all right um so item 13.1 our action report on closed session are there any items to report yes i have two items to report so i move to approve the certificated personnel report as presented by district administration on september 22nd 2021 with 12 and 3 additional action items no second all those in favor any opposed motion carries unanimously okay i move to approve the classified personnel report as presented by district administration on september 22nd 2021 with 13 and 15 additional action items got a first to have a second second all those in favor aye aye any opposed all right motion carries unanimously anything else and that's it um we need to report on expulsions that wasn't on my cheat sheet sorry do you want me to um so item 2.4 right 2.1 2.1 so for item 2.1 the board voted um unanimously to approve the expulsion referral um for both expulsions so item 2.1 had two expulsion referrals both were voted unanimously to approve expulsion no do you want me to do them sure go ahead maria um the board i'm sorry sorry it's okay um you said the board approved uh the recommended district administration for um number 21 22 002 for a full expulsion for the remainder of the 2021 school year with placement at another school outside of the district on a strict behavior contract under that item that um board also approved the uh district recommendation for a suspended expulsion for the remainder of the 21 22 school year with placement at another school in the district on the strict behavior contract for student 21 22 003 thank you trusty aroska thank you all right anything else on our closed session items all right so our next meeting will be a regular board meeting on october 13th 2021 and with that we are adjourned at 845