 QuickBooks Online 2022, Bill Pay. Let's get into it, we're into it. QuickBooks Online 2022. Here we are in our Get Great Guitars practice file. We set up with a 30-day free trial, holding down control, scrolling up just a bit to get to that one, two, five percent. We're currently in the homepage, otherwise known as the Get Things Done page. In the business view, as opposed to the accounting view, if you wanted to switch to the accounting view, it's something you can do by going to the cog up top and then going down to the switch to the accounting view down below, we will be toggling back and forth between the views either by going here or by jumping over to the sample file which is currently in the accounting view so we can get a look at the differences between the two views. We're gonna open up a few tabs up top by right-clicking on the tab up top and duplicating that tab. Back to the tab to the left, right-clicking on it again and duplicating it again. One more time, right-clicking on the tab on the left and duplicating as those are thinking, we will be opening up reports. Let's see where the reports are located in the accounting view by jumping over to the sample company. They would be on the left-hand side under reports. If we go back on over to the business view currently in the second tab, they're located in the business overview section and then into the reports and then we're looking at the good old balance sheet. Let's close up the hamburger and then go up top and do a range change from 010122 to 123122 and run at. And then we're gonna go to the tab to the right and then open up our business view and select our profit and loss. This time the P and L will close up the hamburger. Range change from 010122, 123122 and run at. One more time, tab to the right, go into the business overview into the reports, closing up the hamburger, profit and loss and we'll do the range to the change going from 010122, 123122 and run at. Okay, so we're gonna go back to the first tab now and we're looking at the entering of bills this time. So in the prior presentation, we entered basically the month in kind of transactions with a check. Now we want to look at the bill and the pay bill kind of transaction. We'll enter more of the month in kind of bills in the pay bill area next time. In other words, if I hit the dropdown up top, we entered some of the bills last time with an expense form or a check form. You could use an expense form if you weren't writing a check but it had some electronic transfer and as opposed to entering the bill which increases the accounts payable and then paying the bill. Next month, we'll enter some of those same kind of transactions but with the bill form. This time, we already have a transaction that we put in place with a bill form but we did it when we entered the beginning balances in for the first vendor that we put in place which was Epiphone. And now we're gonna go through the pay bill item for it. So to do that, there's a couple of ways you can get there. You might then say I'm gonna go to the get paid or pay area basically looking into the vendor center which is at the bottom here. If you were in the accounting view, it would be in the expenses tab and then in the vendor area on the right hand side and then we could go into, I'm gonna close up the hamburger. We could look up the person that we're paying the bill for which in this case would be Epiphone. We could say Epiphone. We could see that we owe Epiphone that 15,000 with the bill that we have to pay. We could schedule a payment here. We have the dropdown options to mark as paid view or edit or schedule a payment. We can also find that bill information that is outstanding by going to the list of transactions. I can do that by going to the hamburger up top and then in this view it's in the bookkeeping area which is different than the accounting view but once you get in there it's basically the same. We can go to the transactions and then close up the hamburger and we can go to our expenses tab and the accounting view that would be under the same kind of tab, the expenses and then you got the tab up top, the expense tab. So a little bit different of a location between the two views there. You could then filter if you so choose by we could filter type by the bill form and we might look at the status and look at open bill type of forms and then say apply and then we'll have our bill. That's another way we can look through this information and another way we can look through it is by just hitting the hamburger up top and go into the plus button and now we're just gonna look through the pay bill section. So if we entered the bill as we did in the prior presentation with the beginning balances we can sort those bills with the pay bill area. So if I go into here, this isn't really like one form in essence, it's basically a pay bill area where we can pay multiple bills. There's only one bill at this point in time so we don't have much problem with sorting the bill or anything like that but if we had multiple bills we could sort the bills and determine which bill and or bills we would like to pay. So it's gonna be coming out of the checking account. We're gonna say the date is going to be, let's say the date is going to be the 28th, let's say and the check number, we'll keep that as the check number. Now if there's no check number you can delete the check number here so it doesn't basically populate another check number if there's gonna be some payment that's decreasing the check in account that is not a check number and then we can say, if you were to print the checks you can check this box off that would mean you would have pre-printed checks that you would put into the printer and print along on those pre-printed checks meaning they already have the checks outlined and you're gonna print this information related to this particular check which would be the name and the amount and so on and the date and then we're gonna check off the epiphone here which is the one that we're going to be paying off when we enter this what is going to be entered is a decrease to the accounts payable that's what the pay bills form means it's in essence just a check as you could see here because you could actually write the checks with it but it's given a special marker or indication that it is a check that is paying off the accounts payable instead of another check type of form which could be going to any kind of account expense or asset type of account or something like that. So I'm gonna go ahead and not schedule the payment but simply pay it at this point in time so we will save and close it so I'm gonna say save and close let's go back on over to our reports starting with a balance sheet holding control scrolling back up a bit we're in the cash area drilling down on the cash zoom in into it and then I'm gonna zoom back out so we can see what we did scrolling down we've got our form here notice that it's a bill payment check form that means it's still a check form because it's a form that's decreasing the checking account but it's not like a normal check in that it's going to be decreasing or the other side in other words going to accounts payable if I was to go into it here and drill down on it we get to a form that looks similar but possibly not exactly like the form that we saw before it's a bill pay form here which is the item that we're using to pay down the accounts payable and it's linked to of course this bill if we wanted to know the thing that we actually purchased we can then link to the bill here and then see what the bill was used to purchase in this case we put it on the books when we entered the beginning balance for the vendor of Epiphone so we'll work more with bills in the second half of the course let's close this back out let's go back then to the report and then the other side is gonna be in the accounts payable accounts payable back down to zero now if I go into the accounts payable and I look at here we got the cash so the bill payment form bringing it back down to zero we can also look at a sub ledger related to the accounts payable which would be the vendor balance detail or vendor balance summary let's go to the tab to the right to do that right click on it and duplicate the tab and then let's open another report because that'll be good times I like when times are good let's have some good times we're gonna go into the business view and open up the reports so we're in the reports and let's scroll down we're scrolling down who owes you no that's not what we want this is when we owe what you owe that's where we're at vendor balance detail let's take a look at the vendor balance detail nothing's in it because there's no bills outstanding but I'd like to see more detail poor favore so let's hit the more detail ops or customization go to the filters here and let's say I'd like to see the AP detail please and then we'll say okay and there we have it now we've got the epiphone there's the bill there's the pay bill it goes in it goes out we got two types of forms bill and then the paypal which is basically a check which is what we would expect let's go back to the first tab we can also check this stuff out and see what happened in our centers let's go to the get paid and paid center and let's go into our epiphone let's go into our vendor epiphone that's the word I'm looking for spit it out would you would you spit it out here's the bill payment check and there's the bill if we were going to the accounting view it would be in the expenses area and the vendors section we can also check it out by the expense form and we can take a look at the bill that was paid with the bill payment item by going up here it would be in here and that they put it into the bookkeeping area into transactions up top closing then the hamburger and we're looking at the expenses and then we can filter this thing there's no bills left anymore by the way open bills we could look at the bills that were all bills and then check that out and we got this bill which has been paid if we go into that bill just to just to take a look at it we'll see that bill and we can see it's paid right there and then you can go to the payment you can link it all out it's all linked up and you can actually go to the bill payment form which is super nifty super nifty and then we're going to hit the drop down we can then go I'm going to check out let me check out the pay bill forms if I may apply that and there's the pay bill forms I may apparently do that and I did so let's go back on over that's going to be it let's go back to the trial balance the trustee TB where did the trial balance go I opened the profit and loss twice nobody told me this you didn't tell me I'm going to open up the hamburger go to the reports and open up the trial balance trial balance and then close up the hamburger let's make a range change from 010122 to 123122 run it hold on 123122 run it hold on control scroll up this is where we're standing at this time the debits and the credits up top and if your numbers match out to this great if not then try a date range change it's often a date range kind of issue and we will be looking at a transaction detail report that can help to distinguish what the differences are at a later date