 information, you can write something up and post it. Put it on the map. So would we do that? Would we do that during snow events? Yeah. I mean, that's what we talked about. It's a regular update. Yeah, regular, regular communication. If you have an idea of what if you just do it by saying where you're thinking where you're working. In the summertime, it's easier because we have a planned project. Right. But not seasonally, it's here, there, everywhere. I can't tell you every month all that's in this town that I'm going to fix tomorrow. But can you give a general idea? Yeah, I can generally give a general idea. I mean, I try to break the town into sort of quarters and I try to put my efforts in a little bit everywhere. You could say that to borrow future calls and say we receive calls about what's in the falling road. It's falling roads and we're going to get to them as time permits. Yeah. So then at least they know you know. Yeah, it's the same thing obviously too. There are many times that we I think it's just, I think it's right. I think it's just about communication, saying something. So that people know that you know. People know they know you know. Do we want to put it on the website or do we want to do it? Well, the only issue of the front porch forum is the lack. So the front porch forum comes out every day at about four. So if you're posting, if you're giving them anything after that, it's not going to come out for 24 hours. I think you know, I don't even know what the path to putting something on the website is. Well, we have to get Jeremy or Barbara to put something on the website. You know, post it. So, and they usually leave the office around four. So, I mean, even if it's just like we know this, you know, we know Muncie's really bad. The road crew is on it. They're hauling gravel. You'll see that, you know, something or and saying that, you know, the road crew works on sections of towns. Something. Well, if so, all right, let's try this out though. What if that what if we asked Jeremy if he would be willing at 3 30 each day to post what happened today. So we're not asking you to predict it's okay. Here's the roads that we hit today. If you have an awareness of what you're doing tomorrow, then people do have immediate information and it could possibly be accomplished in a conversation with Jeremy if he's willing to do that. What do you think of that idea? Well, certainly it's easier to tell them what I've definitely done. And that's what you saw. Right. Denise, they said what was already done. I can't remember. I thought it fronted it out. I didn't see it. I just think I really think you're right. What people need is just a little touch and communication. First of all, I think people need to know just what you're doing in the sense generically. So I think I'm talking to both of you guys. I think just saying all we can do right now is put gravel down. It's too early for us to sleep. Grab a little bit. Whatever, something like that. Because to the extent that we're irritated because they keep driving over something that's really hard to do and they're thinking, why can't they do anything about this? And I think if you say all we can do is understand that we can't grade right now. I had a conversation with him where I was saying, why can't you grade? I told you why. I know but you're a girl. So anyway. Oh boy. We don't have to belabor this any longer. We're all coming at various ideas and various urges that there be some regular method of communicating something that is useful. The more specific great but if that's not possible that's something you can aspire to and for now just letting people know even if you have even once a week you say we hit these roads this week. That's what I think my opinion is just posting something on front porch forum if it's like right now it's really bad so maybe once maybe twice a week. I don't think that it's going to be possible to ask Jeremy to do this every day. I don't think that's a realistic Leave it to the two of you guys too. I don't know where we are. We're on the news. Start somewhere. Once a week. Whatever. I just know that last week I was not going to be wanting to talk to somebody on the phone explaining what I did. It's just it's fun. And it was 6 o'clock some nights before I got home. Leave it. My brain is pushed at that point. It's just this. I mean I'm keeping track of the guys. I'm telling them where one road needs to be where the great is going next. And then you throw in breakdowns and I got to be on the phone. During those times it's going to be the hardest to communicate. But I think Rick could work with you having a conversation with Rick and then post something on Rick. Next what he's saying, I'm with you. I'm glad to do that. He's going to have a bandwidth. So either he has to drop me an email because I haven't worked too. If we have I can try to set something up either with barn or from our porch form or with a slight amount of he's got to fill me with that information. Bottom line Alfred I hear you and at the same time from my standpoint it's not too much for the town to ask of us. So think about how you create that bandwidth for yourself. I hear you that you need it but think about how you make that space be level in your brain. How can Rick help? It's not too much for people to ask. It doesn't take long to post something on porch. Right. You can first vent you can vent it Rick for a few minutes and then do that. Right. He will but he can take it. What I do want to talk about too is to make sure that we have the whole notification process for schools. That's on the agenda. That's the next item. Anything else I mean to say about much? When is it going to be over? Let's shift on. Protocol for school closures based on poor road conditions. That's the next item Rick. This stuff tails in particularly when you're talking to Roger Hill and to the supervisory I think that's connected to that. Generally talk to Roger to ease the communication to the school and then lately I've been talking to the West Grouch through the text Roger Hill communicates with the school did you say? Worked out a few years back a process of attack and this is how they make the decisions about school closures with Roger. We have that contract with Roger? No. That's the part that's broken because when we were using him when you were on leave we did have a contract. We never had a contract. We kind of piggybacked through the schools. What's important for us in this situation? What time that information gets to the school so that they can make it and I don't know what time that you should have. It's three in the morning they made the decision. 5.30. They've got the answer. They've tried to get all their information gathered by them. So when you say you talk to the school that cat or you talk to the supervisory you're talking directly to the bus company two on orders four. I never really thought as much about money but that's as much as a snowstorm even more. We're running into potential issues with the school buses. Sheet and Jen is the lady at the bus garage she called me that Monday morning when one season first hit and she was asking me about the road and I said you know it would be really great if you asked to cancel today. It would be one day to fix up some of the stuff on my recommendation they didn't want to run the school and those buses create a lot of damage cars make damage it's just a big difference so I was asking them to run the school for one day and give me time to fix up some of the really worst spots and they can honor that. Obviously they've got a lot of criteria to follow. They've got a lot of things to look at and I'm just going to make their decision on one time. I think you have the authority to close the road now and you could say well if you're going to run school and say Lightning Ridge is dangerous from your standpoint you wrote as close to all heavy vehicle traffic so you're going to have to figure it out and pick up at the elementary school and parents have to get the kids there. There was only one road that I closed during this whole process and that was Collard Hill if you've seen it it was just a problem and it was cars getting stuck and it was on the weekend also so I went over Saturday night a week ago a week ago at least one car got stuck on Iron and Martin Road too and had to be turned out and I think those buses tend to run deep because of the car drives and one of those trucks is on its frame because there is Collard Hill trucks are stuck in the wall between Elizabeth and Doug and ours in fact we couldn't even put our I had to have my trucks back down to the wall dump it and then push it into the grid so I knew my trucks would be stuck all the time did that on a weekend? no no we went there Monday I closed it for over a week and then Monday I went and picked up well that's the kind of thing that if Rick knows that you've closed the road he can post something from porch forum so we didn't that's a fight it depends on when that happens with a closure decision like that that's the day before we can do it even if it's late at least at least you've posted at least it's a communication the good news is Worcester Road all the work it offered did that major investment was beautiful I made the mistake thinking because there were just too bad spots now like Robinson Hill I was going to take my trash to Worcester I was like man you know Collar Hill it's like this it's a little drain better which is stupid because of course overall it's like this but it's like this and then it's like this and then it's like this and so I actually got stuck too but I got pulled out but I should have taken the Worcester Road because I came back and it was beautiful until I got to Robinson Hill by Pat Malone's as well there were two spots and those are clay boils they come every year yeah and there are places like on Marshfield Road they're all over the places you guys worked and worked and worked you did a lot of work on that that was east cow side of town so if you look at that that's a perfect thing if you look at that like 100 feet from the black top it's just like a summer day that was dug up and built I remember that and then we did all this clay so we need to do more of that and I'm planning on doing more of that the summer with some grandma which is totally a box cut it out put it under drain and then growl fabric did it on Moscow did a lot on Moscow I mean the stuff by the cemetery and these cows all those humps and we got another one up here in front of me corner store I mean yeah so try to mark them out they're obvious and then I can put a I'm trying to get a number together for price per foot so that would be easier to for grants you know we can calculate the grants better can we um I want to circle back and make sure we've that we have wrapped this up clearly so the question Rick was whether we have good protocol for school based on poor road conditions I just want to make sure that do you I want to I'm going to beg to differ when you were on leave we absolutely had an arrangement with Robert Roger Hill because I think it wasn't we had an arrangement but I don't think we paid for it no we absolutely did pay for it there was a fee involved we had to pay for whatever yeah it absolutely was but when Rick ran into some conversation where that was a piece that from somebody's perspective was missing now what I need to make sure of is that schools know what our assessment is before they have to make that however that's happening I thought that was through Roger Hill but I was getting some feedback they weren't hearing from us finding out after the fact and so we need to know we have to make sure that that connection is closed and act you know the same and so not just for the bus company that has to the supervisor union is making the decision so whatever that that's being done through Roger which I think that was the original so that well before they get so the school district has the arrangement with Roger did I get that they get information from him but you communicate with the garage this year I've been communicating with the garage so Roger I mean I don't holler to Roger because he's got six screens in front of him and he's got all things going on so I don't holler to him on the radio I wait for him to holler to me and I haven't had that so I've been communicating with and that's the thing because we're in the bus company that's probably a bad time we were waiting for it and here's another thing that is probably part of that reasoning every single year in the fall we go down to Washington Central and we have lunch together and we talk about the plan for the wintertime since COVID that has not happened they didn't want to hurry in person so there's a little bit of a communication gap there and we also change superintendents during this time so there's a little bit of a mix up and less lack of communication as far as that goes well before you were communicating to Roger at least that's my understanding from that supervisory so if that's the case I mean if you're communicating the information to them that's Roger's deal to gather that from the five frame form so Roger has contracts with all the towns that communicate and we don't have a contract so this is one of the gaps we should talk about right that's why I didn't check that's probably I can take that on the chin I didn't feel like we should be spending six or eight hundred dollars a year to get a weather report this is all started that's what it was we had that before we had to give us an update on the weather and what to expect I could get that on the radio from him right from him so now it's like it's different now it's all tied into whether we go into school whether we're not going to school whether the roads you know to meet there's more to it so now maybe it's time to fight the bullet and spend that eight hundred thousand dollars a year so who would do that well I think this is we've reached to recognizing an opportunity I think we say Rick and Alfred bring us back something to you know to discuss and bless just bring us back it might be just the phone call Roger and see why he hasn't been reaching maybe he can't now some of the reason too is the truck that I normally drive is out of service all winter so there's no off and on so it's quite you know so okay so I'm making a note it's broken again do you have a clear action for them Rick and Alfred are going to connect with Roger Hill well and and find out what services he offers we want to get clear on the protocol for and it might involve Roger Hill and make another proposal we'll get clear on the school protocol I think it's a phone call to Roger and see what what he requires to so Denise is doing her best to take ministers why I'm slowing this down right because there's nobody whose fingers are capturing everything I'm writing a note so I have to define exactly what that protocol is and also and then whether we have to have a paid service with Roger or not I need to kind of find out what the towns are doing what we'd like to do it's always been that the school was paying him so we're part of the school district so that's why he's communicating with me at that in the beginning of it it's always been on this slow down he's not reaching out to me as well it sounds like there's a disconnect in an expectation which comes from the overall there's a lot of cooks in this soup here and lack of clarity somewhere maybe everybody just needs to get on the same page I need to clarify if that's the case if it is $600 or $800 why can't the supervisor take a call right from now I was going to make the decision I think the $600 was when we were paying Roger for like road by road what to expect on timing because we had a gap a couple of years ago that's my memory and now who needs the information is not Alfred unnecessarily it might be the schools and so they're paying him anyway we can sit here and ask questions online we put a shape on the questions so one of the things you're going to do is you're going to check with this district to see who contacts who the exact what is that protocol if there's an agreement in place I want to know what the communication is the chain of communication because the bottom line is you've got sort of kind of a complaint that it was broken and so let's find out and it's not broken and let people know okay all right we need to call Sandra okay on the back can you grab the space phone over here no it's over there we need to call Sandra well we need her to do the treasure while we're getting her phone can you give me her number yep it's 802 let's wait 223 7484 the more that he gets I know it's addictive isn't it hi Sandra sorry we're late well let's get right to business then Sandra thanks for joining us we are ready to talk with you about the the treasure and delinquent tax collector report that you provided for us and we have it everyone has in the electronic folder I printed out just the highlights from my own purposes that's what I did I printed out the memos yep Sandra why don't why don't we let you drive and then we'll ask folks here have questions okay well you guys are in I'm on the rabbit the uh as we're coming to the end of the third quarter you're suggesting that you have revenues that aren't which states your expenses are big for both general government and highway this report was drawn in February the delinquent taxes are about $33,000 right now at the end of February they were at 42 keeping in mind that 9,000 of that is the taxpayer or the car collector should say that was turned over to Laurie Rice for collections she has indicated to me that she had no contact with that particular that she is ready for would get this upward exhale her thought was that she'd like to wait until the delinquent collector was appointed at the time we spoke that it seems fairly imminent can you repeat the numbers again that they were they the delinquent taxes now are $33,000 roughly $33,000 of which is in collection and headed towards exhale as soon as is $33,000 at this stage of the game something while let's take that 9,000 out because we understand that there's a process for that so is the 24,000 something we should be ringing our hands about at this point I'm sure 91% looking at these there's a good chance that you will get most of them before the end of the fiscal year are they on payment plans Sandra what was that are they on payment plans some are some are not generally speaking this is the month I usually say hey you folks you've got to get this paid so I don't think there's any hand-raining that has to happen at this point I think you're going to be most of them collected and what we all we're really ahead of the game at this point but what we often see is you collect a good deal of these by the end of the fiscal year and then another couple months go by and they're virtually all in so I think we're going to have some problems folks I don't know I mean I don't like are we in an open meeting now like yes so there's one always on the delinquent list and that person may need a longer payment plan she suggested one and I have countered only because that takes me to do a but I do know there has been and I'm not sure how that has affected her finances I'm sure we'll be fine there's one guy who's going to go to the end but it's a few hundred bucks it's not a big amount I think we're going to be alright remember once again you have a very healthy fund balance that is in an we don't like to call it a cushion but you should be fine okay starting with John questions no thank you Sandra nice work thank you it's good Rick questions thank you any parting comments for us Sandra things we should have asked you no yes asking the fiber the invoice for the fibers that they have laid in the area any longer laying that fiber but you folks had promised them up to $35,000 okay and you probably want to do that in this fiscal year which they need to get you a bill and a check has to be cut to them before June the reason I say this is that in the budget in the budget for this year you do have a $10,000 in that you promise up to an additional $25,000 and again you have a fund balance that's going to be able to manage that but when you roll into FY23 you have nothing set aside in your budget receiving fiber depending on what happens that year that could be a big that's a large on budgeted expenditure so if someone should reach out to them a board maybe could write a letter or give I think David is gone now I think there is a new ED I'm not mistaken I think a reach out point for that invoice would be wide he serves on that board he's still there he's not the executive director the executive director I think has which staff yes that's true but David's still there Denise would you be willing to follow up on that point and get us an invoice I don't think we does anybody feel the need for a letter form I mean if Denise if you want to write a letter and do your own signature is everybody okay with that I'm just not sending them an email Denise get us an invoice thank you alright thank you Sandra anything else you should have asked you alright before you go Sandra it's probably common knowledge remember what is your last day Friday so I guess maybe from your perspective and maybe you provided this advice to others on the board what is your parting advice we're kind of in this in between without having hired a treasurer or a tax collector we have some time for that discussion but no but John's asking for Sandra's advice I'm looking for Sandra's advice on this board's advice I think that I think it's very important that you figure out how you're at the very least how your payroll is going to be managed and how your quarter of tax resources are going to be filed there before the end of April you do have a proposal from Simmerick for that purpose and I think the board needs to make sure that that the accounts of please are reassured that there's not going to be any glitch in that area so I think that you want to get resources in place to take care of at least your payroll right and we're Mark and I are meeting with you and Jeremy on Thursday and I sent out to the board two things we sent out that is isn't that later on the agenda well it can be now I don't know if we need to go into executive session I guess we don't probably don't need to go into executive session it's not really personnel it's become more contractual it's contractual and it's personnel I think we'll just have to be careful I printed what I got it in a copy at least so the plan that Mark and I came up with we sent it to the board so it doesn't have to stay we I think we put on the record no you don't have to you can say if you want to he knows that I'm kind of interested because I need to know who to send the time back we're going to be able to talk about that I think we did say for the record that we in an earlier meeting that we were we were making an offer to somebody and so for the record that did not work out so we're back at we're back at square one with a shorter timeline and that's the context so I'm saying this and you're busy shuffling you can remember to put that context in the minutes so yes so we have to unfortunately we have to re-advertise this hiring market as Mark and I described is really really bad hiring market right now when I spoke with Bonnie at CBRPC she said this is the perfect storm this was going to happen with a lot of baby boomers retiring so people retired earlier there's half the population of younger people to fill the jobs that the baby boomers were in so the board needs to think I've got a whole list of places to advertise say what people have been predicting that for 30 years and it's a perfect storm it's happened here we are and where the board wants to go in executive session to talk about is a couple of things that I put down about updates to the ad do we do a sign on bonus updates to the ad we have to be in executive session for that I think we need to decide are we going to be flexible in what we offer as benefits so that's are we going to there's two issues there's two reasons one is our plan for how we're handling this internally and the other is the personnel issue of what we put in the ad what we offer etc so Madam Chair do you want to show me do the what should we do first I think the latter needs we have some other things for executive session personnel related I think what we need to do is I've made a list of all the places where we've placed the ad previously I'd like the board to revisit the ad and see if there's any way we can fluff it up a bit and then do we want to consider a sign on bonus like we did with the highway crew some corporations are offering a $10,000 sign on bonus private companies so when we've advertised we've put the sign on bonus in the advertisement but it was in the ad yes so if and I think people are well if we think we would put it in the ad then there's no reason not to be discussing it openly here that's why I've got it on this question is do we want to offer that and if so how much that's for later can we want to talk on bonus and all that stuff in public if we're going to put it in the advertisement well I think we ought to be talking about the memo that says how are we going to handle payroll that I agree in the executive session we should talk about what is our what are we going to offer because I think we need to look at what the offer was previously and the issues that arose from that offer that might make a difference now so I think we need to do an executive session folks from folks around we will talk about a sign on bonus because we have to decide among other things that are much more and that has a I think the issue that you guys are pointing out is that has an interplay with some of the other things that definitely are executive sessions that sort of push that whether we offer a bonus or not gotcha thank you for working through that with us so the upshot for now is we are we are going to be re-advertising and then the other issue is we need to have some short term solutions that require some creative so we the two of us met together Denise talked to Sandra at some point and we are also meeting with Sandra and our proposal for how we handle this in our period is in this memo which we sent to you which is in for executive session so there is really nothing on this that we feel we can do because of its relationship to some other things I do think the plan that is what we do we can discuss now in other words we can discuss now the memo that we sent to you that talks about can't we discuss all this procedure for why did we label that because I did which one are you guys on do we need to discuss that you guys still need me we only need you for about 5 more years we only need you for about 5 more years yeah Sandra sorry Sandra do we need her for 5 more minutes no well we probably should do 5 more minutes 5 more minutes so thank you thank you you have brought us into the modern age of finances and do you guys have an exit interview feedback schedule you're working on before we do that so Mark and Rick are probably have probably connected we're going to wait until we kind of get through this push right now to do that alright Sandra but you're free to go unless you want to I'm sure you don't thank you Sandra thank you Sandra bye ok so you guys or if you want to do it later and go through some of these other things first I think let's just go I was thinking that we were doing this that whole thing because we got later at the end because otherwise we're asking folks to leave alright so let's move on Mark the next item is the select board guidelines and I'm going to turn to you on that one I'm just going to put a motion out first and I'll explain I'm moving that we table this for now and come back next time the 411 meeting the 411 we're almost there but that's I don't think you need a motion I don't think you need a motion the motion is also for the two of us the two of us will work and we will provide you guys we're almost there we'll provide you guys with a clean word version copy you can read it we can debate it if there's anything to debate I really think when I look finally finally understood my apologies there were we've discussed this at length in several meetings one of which I had completely forgotten about and so I think almost every issue was resolved it's just that you know now you'll have a clean copy and we'll talk about it and I guess for my two cents let me say that the version that I put in the folder is that clean copy based on the last time we talked about it and the to-do that I had which was to incorporate some edits that I kept telling you guys I had made but had not been the one in front of us that night and so at the end of that discussion it was okay let's get those in that is what you have here I did do some things like put some little headings in to just be guideposts but Mark and I can work through it and bring I remember the concerns that were expressed we're sharing unfortunately it wasn't there I remember the debate I'll make sure it gets to you as reasonable right but we did but that was not the last discussion that was my mistake in your email you said there was a discussion in September there was another discussion after the August version and there were a number of edits that we made as a group that night that I think people forgot about well and I think it's been so long I think we didn't we didn't see like the the document this is the document before and this is the document now the edits that I made so you don't see don't know well okay but you're not going to see them again it's time to just look at a document say do we like it where are we now rather than trying to start a year ago and try to go through the whole thing so I'm going to be authorize Sharon and Mark to work on the document alright all in favor alright okay and Mark I'm going to meet this application I'm going to turn to you for that one too I forgot to take the water marker we what I guess it is a draft could we approve we're just at this point given where things are we've put together a very you guys charged the two of us with as you remember working on private roadside and we did Lua just sort of the odd hope kind of thing that was going on where people were coming okay and we did and we met with Alfie we met with Alfie we met with Alfie and Peter and concluded that for right now given where things are we just we need to stay we need to we're asking for a little delay we need to we need and what we've done is we've Sharon and I have put together Sharon put together and I agree with it it's just a form it's just a form that require that people have to fill out saying what they're doing that they understand the clearance site clearance policy that they've read it that they're familiar with it I mean essentially it requires them to set out information you have to get approved by the board access goes right to the board it's not ideal it's not what we'd hope for but I think for right now it's coming season can I say I mean is there an outlet let's say I offer obviously season say sight lines aren't being maintained and we come in and know that's what the girl actually is it's a safety issue well so there's quite an improvement because before there was no form we were hoping to do what we all thought last fall we could do is come up with a policy and it feels after all of the discussions that we had with Alfred and Peter we're not in a place to really have a policy yet we'd like to get there we're not there we'd like to get there so we're not so that's the reason for the deferral it's not like we're going to come back in six weeks but what what we thought would make sense in the meantime is that to at least standardize an application so that everybody who wants to maintain the road privately fills this out we aren't able yet to delegate this to Alfred because we don't have a policy for but at least we'll have a standard application everybody who wants private range is filled out brings to the board we'll get the same information from everybody and then we approve or deny for the season so is there a statement in there regarding us not waiving our right in the event we determine the maintenance is inadequate but the road commission it determines is that in that form that needs to be in that a clarification because so if Alfred says I've talked to these folks to do blah blah blah and they're not we have a place for conditions so if we were pressed to approve this tonight that could always be a condition but we're not pressed this isn't the folder guys so go out take a look at it if you feel like something's missing we can approve this next time I think the clarification is it's going to happen someone's going to fall down they've been too busy on vacations somewhere in France or something so we're going to need to get the work done and they're going to come back and they're going to flip out so we need to say look at paragraph 9 okay so are you going to go out and do this or are you asking us to do it we should just do it I think you should do it and can we put it in here and then we'll have a clean copy to look at for the next meeting okay now one thing this doesn't mean we aren't going to ask Alfie right what do you think right it's consulted he has to sign this thing I don't know this is still coming to the select board he sent it to the select board are we going to get Alfred's input are we going to get Alfred's input on this on the application and we'll bring this to the meeting we'll have a discussion at a meeting right kind of like a curb cutter I can put in my two cents then yeah I know the certain parts of road that they're right what I'm saying is that it'll be like for now it'll see someday I don't think these things should come to us right someday we think they should come to us on a palette level only but for now we're just living with the status quo part of the status quo but improved part of the status quo is when there's a meeting and they come to the meeting we're going to ask Alfie what do you think and he can say it people are great I don't see that they can do this so I just made a note that we're going to add something in here that the town will mow if they're not maintaining they're part of the bargaining right but understand I want to get really clear with you guys this is the converse of what we wanted what we hoped is that we would say here's a standard and you have to meet it in Alfred Kennedy but we're not there so we're just it's a bunch of blanks it's a bunch of tell us what your plan is for this tell us what your plan is for that it's it's which is basically what we've been doing this is just makes it better so that everybody has to file the same information and it does have a statement in here that we will work cooperatively and collegially with the town's road commissioner to maintain open and proactive lines of communication and we will respond promptly to communication from the road commissioner so that is in here Alfred I carried over the note that I was starting to write I'm just going to hand this around and you can take this paper version I bet that's easier for you if you have feedback for us please send it to me and Mark by Friday Friday yep just so you don't forget about it and we can get that wrapped up okay yeah because the season is fast absolutely and at least we've had a discussion with people now there's going to be an application if you want to do your own private roadside maintenance now is that when we get that we'll be on the website private roadside maintenance private maintenance public roadside private roadside oh right private maintenance private maintenance of public roads private maintenance of public roadside okay you're right about that that could very easily be misread okay so that's done alright so we can do these probably as a slate um we have what before we do I'd like to ask Denise if she would want to be well first give us okay can I say it loud with the topic oh I thought you were doing these appointments I was I'm jotting the gun so what we were about to do is revisit a discussion from a couple meetings ago we made some preliminary appointments we had several appointments they are the Central Vermont Solid Waste Management District Delegate and Alternate the Health Officer and then the CVRPC Delegate to the Clean Water Advisory Committee those one to basically four appointments are the topic but John so not listed is an idea of mine you know most boards maybe select boards but boards in general you know Robert Jules and all that have a secretary and I see Denise like time and again basically in that role I was wondering if the board would consider if Denise was willing to be our board secretary isn't it called a clerk maybe called a clerk yeah it's optional for us to have a clerk I was thinking the same thing there you go but she's doing it well as long as I don't have to do minutes forever but I've got a plan for that well that kind of is the role of the clerk is doing the minutes so Denise doesn't really want to be doing them forever then that's well I don't know there's more things I think she could be the clerk and then would we hire someone to do minutes not the minutes if it's not to do minutes on going then I would want to have a clear understanding because Denise you just said there's other stuff but that's what we talked about that last time right until we until we get to the other piece of an administrative this maybe we wait do you want to well I want to know what it is I think it's really important that we as a board because Denise has been doing things organically based on she just knows to do it for a while to have that kind of bubble out and for us to understand what that is well I think also the clerk would like contact the other boards commissions committees check with chairs and stuff to see if people want to be reappointed you know those kinds of things like that I would think a clerk or a secretary would do or or a select board assistant but yeah I think you want because I think you want it to be somebody from the board that's asking people if they want to be reappointed or if the chairs think they should be reappointed kind of thing um seems like it should come from a board member and yeah that's yeah that's fine that can be an assigned duty but that's kind of not what we're here on right now I was thinking I was thinking about work from the recording secretary standpoint because you are doing it now but you have lots of thoughts on that we're going to talk about it exactly this session so um yeah right yeah so well yeah so is there so the I move all the appointments well can you say them out loud though for people watching the movie I'm moving the appointment of Jay Copping as a health officer for a three year term Bill Powell as the CVS WMD delegate and an alternative alternate delegate of John Brabant for a one-year term and that's the center Vermont's always been and then the central Vermont regional planning commission delegate to the water clean water advisory committee is John Brabant for a one-year term second okay any questions discussion comments I've been on the water advisory committee they've changed the process I filled out this form for you yes okay um all in favor please say hi okay okay so those are done the private roadside maintenance or private maintenance of public roadside application will be we'll do that at the next meeting okay so one of the things um that I kind of forgot about when Denise and I were working on this agenda but um this concept of consent agenda so we heard your input on the application um whose input? I mean the board's input? yeah oh okay yeah so so just to tee up this concept that's the sort of thing that A we can change at any time B we just want to get it done um you've looked at it's been in the folder you gave us some feedback that to me would go into a consent agenda the the private maintenance of the public roadside for next meeting in other words it can sustain introducing the idea of a consent agenda which a lot of organizations do a consent agenda is just things how do you make one motion and one approval of a whole series of controversial items so it's like housekeeping stuff? yeah like Mark just did like Mark just did for that point so you put on the agendas and Sharer and I are working on these together do you put on the agenda consent agenda items and then you list them and the first thing that happens is the chair says anybody want to take anything off the consent agenda it just takes one member of the board to remove something from the consent agenda they want to talk about it and then it goes right into the agenda it just moves into the agenda but if it stays on the consent agenda then someone says I move the consent agenda second to a move but how do you know if you take it if the board member says okay I want to take this off for discussion then how does the public know that it's being discussed to be able to be here it's the next thing but you list it so we would literally have a list well we would never know so it's the chair's job to say these are things that are fits for the consent agenda so you guys will get the agenda it'll say consent agenda there's the four things right and people in the public know that if they want to say anything first of all they gotta find somebody on the board to take it off the consent agenda right and second of all then when they do it's the next item but well it is good it saves a lot of time and we've already had as much discussion as that application deserves so it's stuff like that we're making a little tweak we do this every year it's a feel good letter of support for a project absolutely not controversial it's in the folder everybody can read it you can email me and say I don't want that on the consent agenda don't put it on the consent agenda and also people can hear if they appear at the beginning meaning they can say if they want it's an item on the consent agenda I don't want it to be on and then someone can say why not and they say have something to say about it you can say fine I move it I want it off the consent agenda it doesn't even require emotion I like it it's a way well and it's it moves the things that are routine and the things that we've already talked about into one motion not taking up big discussion time it allows us to free up time for the harder stuff I mean one of the things that I really noticed tonight is how I mean I'm trying to run the meeting and I'm not able to take good notes I'm watching and it's hard for anybody we've got a board member who's trying to do that one of the things that we need to do is slow ourselves down take time make sure we're getting crisp on what we want documented and Denise as long as you're taking minutes slow us down make sure that we are clear on what we're saying and what we're going to document because that's our memory at least for me what's in the minutes is kind of the memory right that's why you need to have minutes to say more than just the motions right so and the motions need to be clear anyway so so creating that time for ourselves through a consent agenda just it makes all the sense I think Mark said this before I've never been on a board that you've talked to me about that before didn't have that and so anyway so I'm yes I'm using this opportunity to say oh perfect example the private maintenance of public roadside the question though so that I can just write for the minutes so a board member says I don't want this on the consent agenda do you have to have a reason why and if it's not and if it's removed it's taken up like immediately after okay it's what thinking of it this way I'm just thinking of us for organizing the agenda it's not substantive it's just a way of organizing the agenda that's all it is I'll give you an exam by the way it's almost 9 30 it turns all the things that should be 5 minutes and actually 5 minutes well as opposed to yeah right good luck and it doesn't mean like for example so you can't talk about it at all you know what if it's a short question just really simple people do all the time but I think this is fine on the consent agenda just tell me this or whatever but one of the things that's important to remember is just because something's on the consent agenda doesn't mean that there's no report or written material about it in other words quite the contrary like for example in the Vermont Land Trust maybe every single meeting there would be like 15 transactions right I've seen that on the BLC on the CBF you see it there's 15 transactions of which two are controversial or important or involve a lot of money and the executive director would put 10 of the 15 on the consent agenda every one of them has a report what you say in report a document in the folder a document in the folder and it's up to the board to look at them and sometimes people would say the third one there, I want to pull that off and fine, that's that and it's off and no one frowns at you, it's understood it's an organizational device it's an organizational device that's all it is that's why it only takes one person saying there's no vote there's no you just boom so somebody makes a motion to approve all the items listed on the consent agenda somebody seconds it and then the board votes before that usually the chair says I'm going to raise the consent agenda now but before I do is there anyone who wants to take anything off the consent agenda? hearing heard do I have a motion? well then what do these said happens and I think the other thing it does is what you know I'm just going to you know I'm going to start doing this you know you won't get a whole big list but please please I work really hard to get the agenda out you guys had it by Thursday we asked you for items on Tuesday there were much of the documents that were in the folder today were in there last week so there's my goal is for you to have time certainly over the weekend to read the documents and not have them popping up and surprising you on Monday afternoon in the folder not just in your email there's so much email as we said last meeting getting the documents in the folder so you can read them it does put the burden on reading them in advance but it gives you more time but it gives you more time read them in advance and then you know whether you're comfortable it sort of defeats the purpose if we're pulling them off just because you haven't had a chance to read it that's my point enough on that for now John you had an update on the Worcester cell tower well no there is my update is that this is Greenwich it's not ripe yet you can no you're probably here for the application the what? that way you stay I'm still concerned about who I'm going to send the time cards to we'll let you know we're not going to get that right we have a plan we'll get once we get them all Denise and I are working on it and we're meeting the Sun around Thursday once we have that nailed down we'll let everybody know you're not going to you can wait your own night and you're not going to have any answers no I just if that was going to come about I would never to know in the past I've always done it one day more because that's what Sandra wanted to know yeah we'll keep that in mind when we're doing it we'll likely still be Monday morning yeah there's always psychics that's you know it's just work this is so nice to work for let me ask the question while Alfred is packing up we also got a town health officer recommendation form that came with the health with the health officer appointment do we have to fill this out would you like me to fill it out well that's something a clerk would do I was thinking that's what I was thinking we're only at a clerk if we can just can I have do you want me to sign it and then we can just fill it out and then we can sign it too and we're done okay I am filling this form out guys or signing it and then would you put like a signed version in our folder for tonight or something thank you or the completed version okay and the update on Mr. Sellars premature not right the application is yet to be filed you see the letter we go in okay okay so we we're going to executive session now yes Denise do you want to go into executive session per section 313 um a3 which is related to personnel matters is there a second do it all John seconds any discussion questions it's 9 932 932 who made the second I did okay so