 Yeah, Jeremy and Jennifer are out. If that first I've had all this time and I'm don't have my stuff hold up. Um, but we will review the minutes will review. Sorry, still loading. Here we go. A couple of different documents I got thrown around. The equity project matrix that Jeremy sent. Talk about the Vermont League of Cities and Towns equity plan. Um, and the equity update report that Cameron just sent out yesterday that I have not looked at yet. And stipend outreach check in but I think that will that will be the full amount of time, I think, how does that sound for what we prioritize school. Okay, folks want to pull up the minute from the last meeting if you're in the calendar invites and ever send out an email apologies. We want to make a motion. I motion to approve the minutes. I can second. All in favor. Hi. I look like Michael sorry evening. Yes. Great. No, awesome. I'm mumbling, sorry. I was like, I see that reading. Here we go. Okay, and then should we look at the equity project matrix. Could you send another link to that I was not able to. Google Docs and I wasn't able to even get on this time. For some reason, it just wouldn't believe me. So that the one that I put in the chat that's the Google Doc link that's not working. But it didn't last night when I, when I was, I'm trying, I'll try again. Yeah, and then I will. Okay, good. Okay. Yes. I know that there's a lot of stuff is goofy, but. I know we don't have Jeremy to talk us through on this, but. I get, I think our goals here are to make sure we're tracking all the different pieces and kind of where they've come from. And the status. I'm just going to add a note. One there too. I was just going to ask that is it like the city committee or outside. stakeholders. Yeah, I was thinking when we had been talking about like there's like housing things. So would that be like the new housing committee would be the lead and we might just support them or whatever. Or like. The only example that springs to mind. Yeah. Hey, Carol. Hey, Carol, we're going through. Our prioritization tool, which I just dropped in the chat again. Yeah. We'll spend a few, yeah, we'll spend a few more minutes looking this over adding in. Comments and status and yeah, I'll see if what questions folks have. Yeah. Whatever. Okay. Good. Are there any differences after the new. Police chief came. Because the report was before. He was appointed right. So is there anything because I can see very detailed. Things we wrote here. Should we. You know, renew them or they are all same still. So. I can count to that. He has done quite a bit of this. A lot of this came out of like the community feedback. I don't know. He has seen this and has read this and he's done quite. A bit of this. I. So I'm not. Some of these. Yes, some of them. No, that's what I'll say. Maybe we can just put a note. Or I don't know if something like that, you know, it has been. You know, improved. Or this is done. To succeed this, something like that. I didn't go in. And look at that, but I will write, I will take a stab at writing sort of what the police have done lately. To address a lot of these things. If that's okay. I don't, I don't think I could probably bang that out for all of these right now. And I, it's not, we're not supposed to go in and edit this together, like outside of this. So what I'll do is I'll just sort of. I'll look at this and sort of write it up with chief Pete and just sort of send that to y'all as like an update. Yeah, it doesn't have to be very soon. I don't want to create more work where you can. It's just like, yeah, I think if things are done, it shows that our committee and police. You know, department succeeds something. So it's, it's a good thing to show that something is done. That's my point. One way to do this without extra labor is the chief has been very good about reporting these city council. Is that. So would everything be in that in those reports because all you could then say, you know, it's just so see. Minutes of the council, whatever date or, or whatever time so that you don't have to spend a lot of time. Filling out forms. I will say that I appreciate that. But I also think that these are such like big community issues that they deserve like a written answer. The minutes are never like. This is what was it was like. Council discussed policing issues and like that's the entirety of the minutes. So like that's not that helpful for anybody. So. I don't like I, I'm sorry. I'm just sort of like rambling at this point, but I did that report and I, that I sent to y'all. I didn't include any of the policing stuff because a lot of that was PRC related. That was work that creative discourse was doing for the PRC. And so. I didn't include that in your, like in the equity update. Now, if you would like me to, I will. And so that's like, that was a decision point that I wanted to talk about. So we could do a separate report on like how we are doing when addressing some of these things. Cause like. You know. You know, like, the defund decrease or disarm the police is not. That's like not something that. Staff has done anything towards, right? So. Some of these. Just add another column. Like update column and just write like couple, couple things. You know, we are working it. These are the things already done. You know, something like that. Just add this one. You know, it's a long report. I know sometimes it is hard to read, right? But then we look at this as a comedy, right? Okay. Yes. Good. You know, there is something going on. You know, very, very short, very brief, just to inform us. So we can talk about when people ask, right? Oh, what have you done? You know, good. You got all this. Yeah. Anything, anything is done. Then we can say, yeah, actually, you know, this unit that does this unit that that. So something like that. So I apologize for not having been at these meetings for a long while. And I'm kind of just getting caught up, but I just want to ask the question. So is this. This list is serving kind of as yours. I agree with, with that comment that it. Because I used to have other work I did a strategic plan and there was a column for progress. And so that was like the quickest, easiest way to be able to share what was happening. So I, that seems like a, you know, an easy way to do it. And then, you know, if you want to do a more formalized report, you can do that. But I would agree with that. Thank you for just sharing with that. This is like the strategic plan and, you know, how you're going forward. Is this our strategic plan or is this our, like, I think this is more of just like for us to keep track of all of our, yeah, I guess I'm not sure what the difference is, not that I've started talking about loud, but like. Um, I think it feels like that, right? It's like very easy to turn into that. Yeah. Yeah. What is the strategic plan? If not keeping track of all the things that you're working on. So, yeah, cool. Sorry. Just to comment on that. The only thing that I think would be missing is like, what's your, what's the objective for each of the items on your, you know, of your issues here. So, but. Okay. I'll be quiet now. This one thought on the. That's all great Carol. Great to see you here. Thank you. But just the policing stuff, like, I feel like it's particularly messy just because there's like the whole set of PRC police review committee recommendations and this and many of the. Like. The PRC was looking at the equity assessment as we were making recommendations that are, were like more specific. So. I could see first example. You could say, like. I know you're talking about the, the, the, the public. You know, like, there was PRC conversation recommendations, kind of like spirit of what we were talking about. And the department's done things like be more approachable. We now have a community resource officer on staff. Like, it would be nice to like, I think we could like lay out maybe the policing one because it's, it's unique. I'm like, kind of, just like make it easy and efficient to kind of cross reference, I agree that not everyone's been acted on, but a lot of them there's been something that's been going on tied to like, you know, updated policies and protocols are different staffing of more, you know, like crisis intervention team work and like so there's been a ton going on I don't know if there's an efficient way to reflect all that or just like reference like go look at the police report for more details of what's been going on there or something. Not very coherent sorry not enough coffee yet today. So my point is, somehow, as a committee, we need to know if we did something or we help someone or some unit to do something. That's all I think we need to know in that column or whatever. It doesn't have to be very specific. But why did, why did we do this survey right to help some create some improvement. If there's no improvement then the survey is meaningless if there is which there are. So it shows that our job or our project was successful. So it is good for us to know this for future plans and features work. Do we want to like add a column of like objectives and we have like the notes progress column. Yeah, I'm just like what are our next steps here. Cameron's going to go through the policing pieces. And do the do one of us want to go through and do another update of the other pieces of Jeremy put in kind of based on Cameron's updates and where we're at. Yeah, just trying to figure out what our next steps are here. The carols ideal progress. Yes, I added that as column G was notes in progress. And I think I haven't like, I haven't dug through Cameron's report back but I think that will also be really I'm going to try to like pull both up and just kind of do it as we talk about is it okay if we move on to that. As a, yeah, okay. Thank you so much for all of this work Cameron and sorry I have not. I mean, I think that's really late. So. Oops. This time yesterday I'm sorry that it was. We can go over it. Hold on. So, um, Harold, I don't have any way to get. Let me just forward this to you right now. So you can have it. What are you sending. I wrote an equity assessment recommendation progress update. So, um, basically what I did was split up the equity assessment as given to us by creative discourse. And I hope that I have sort of written it in a way where I'm not saying we're done with anything, but just giving like an update on wherever where we're at. I split it and I formatted it between the creative discourse group recommendations based on equity and inclusion, and then the community ones. And like I said I did take out the policing related ones. But I am obviously whatever you all want me to do. I will put them back in if you want me to. No worries. I was to be honest when I was like sitting down and like going through the things that y'all have done and that staff has done I was really pleased with how far and what what we've managed to accomplish. So what I think is clear to me is that staff hasn't prioritized the limited English proficiency, proficiency recommendations, or we've done some things language line available. We haven't like gotten our science changed or, you know, papers translated or forms translated we haven't done any of that and so this was also a really great check in for like things we could be focusing on a staff a little harder. Uh, yep. Should we like go through go through them one like on of like, or I guess. We can go through each one. So I was also this council sort of asked for a update eventually right. This would be a way to to frame that conversation I think. Okay, so have getting enough using this as a way to give an update for city council and maybe all like can we as we go through them also like what is see Jack's next step here and if there is, you know, put things to things to capture for on our prioritization. Yeah, I do. Is that, is that okay way to spend this time. Yeah. Shayna, could you please share your sequence so we can see the report. I have it on my computer but it will be better writing to see. Thank you. Yeah. Yeah. Is there a plan to to get this back out to the people who participated. It's great to share with participants like we really are working. You all took time to provide input and we're cranking on it. Lots of work to do but creative discourse have some of those email lists. They said those for us. I mean maybe when it's ready for council or whatever that could be a good time to your muted Michael. Yeah, we put this up on our web page and as a document that that make it available that way and then sort of get the word out that, you know, there it is. Anyone can look at it. Once you all feel like it's done, then it's done to me and I will put it wherever you want to like and that's, yeah, I can put it up there no worries. It's going to be a work in progress all the time right so I mean I think if if we're satisfied with with what you have already put it up here, we can, we can put it up and then change it as as changes take place you can, you can put in the revised version. That makes sense. So do things like put it on in front porch form that here's the in his or ongoing work report. If you're interested take a look. And do we have a date for representing assistant council or working backwards from. Let me I literally just had the list of things now it's okay it's funny. I'm obviously at home so I only have one screen I hate it. I can manage. We have it tentatively for July 20, tentatively July 20. Okay. That's a great timing actually if that works. So, oh, I can't make that date. Come on. Okay. Do you want us to move it. No, I think we can. Okay. I'm just talking and pasting things. Here, let me. Sorry, I'm like, doing all this like behind the scenes, but just let me like, you share my chaos here. Very of like adding in the progress update. Because you guys can see my full screen now, right. Yes. Okay, so what else should we be updating or and I try to put these both in Google Docs that if people wanted to. We can do updates together. Now. If that's helpful. Working meetings. Okay, great. So like what's the, where, what's the next step with the LEP stuff. Like there's a lot of, you know, good stuff to report back here, but that. Is there. More work is needed on this recommendation. Like city guys, is there anything for. For CJAC to be working on. Nice. You're multitasking like a pro. So the website update, that's a very exciting and very current update. Just so y'all know, we have literally just launched this week. We're currently working on all of our website. So we are working. Dilligently on updating our content. That's the first thing that they want us to update. So we're currently, each department is going through with a fine tooth comb, all of their website pages. And, you know, it sounds like everything should be updated. And 99.9% of the time it is on the website, but we're still working on it. So we're going to be working on that. And then we're going to start. Working on condensing our site map. And that's the biggest next step because. As I feel like anyone who's. Interactive with our website knows. Sometimes it takes a little longer than three clicks to get to something. And we'd really like to reduce that. So. That is our current. Work. Very excited. That makes so much sense. I like that a lot. I'm going to bring them to other parts of my life. Yeah, I didn't know that either. They were like, yeah, you guys are a little bull, a little above that. Thanks. Staff counselor introduction, interactions. Yeah. I don't know Cameron talking about the. Rules of conduct. I know this is a live thing happening. But I don't know. I don't know. I don't know. I don't know. These days and so of. If there is. Yeah, it's like setting clear expectations and interactions. Like. Yeah, there's more here. I honestly, do y'all remember really what they were trying to get at? One of the recommendations that came out and I was reading more. And I hadn't gone back and watched the presentation. And I was like, I don't know. I don't know. I don't know. I don't know. I don't know. I don't have any received feedback. Now that I can't do anything about. So. Do y'all remember what else. That was sort of getting at. That's a hundred percent of what I'm remembering is that it was like, you know, people send emails and don't get any response. And so just like getting, like, even if it's just like, we've received this, you know, we've gotten this and we'll be looking at a leader or something like that. And so we'll be looking at it. So let me know. That could be the kind of thing when we do the presentation to counsel of like, you know, that's like a reminder. I mean, it's also like. Almost always you're getting an email that goes to maybe like 10 people. And so for all of us to always respond to everyone, like, I think a lot gets lost because everyone's assuming somebody else is responding. Like, and we don't reply all because then it's like a. It's like, no, I don't reply to that. I don't reply to that. I don't reply to that. I don't reply to that. But there are more and more better protocols of like, maybe it is good if every single person's like, thank you for thinking for the message, like received. I'll be looking into this or something. Or. You know, if you're the. Often you don't even know like whose district they are. Like, they'll just send it to the full council. Plus the mayor plus bill and often Cameron or, you know, whatever. So I think there, I think. isn't necessarily the case. There it is. Found it. You know, something I maybe that I could add there would be useful is we have overhauled our public records request policy that might also need to be go in there. Something we've done that has helped enormously is is ask people to write into one email address for public records requests. And so that one email address goes to a bunch of people. And so it's guaranteed to be seen and responded to instead of just like languishing in one employee's inbox. And that has been great. So I might, I might add that if that sounds good. Obviously sharing my ignorance here because I've never done the public records request for the city of Montpelier, but it's not like a form that you fill out or something like that or. Not really know the police department how to form no one used it. Yeah. So this is a lot easier people can't. The thing about public records request is legally they can come in any way you guys could do one right now you just tell me I want X and I would need to do it. But it's a lot easier when they're written down and can be responded to in that way. Cool. Accessibility elevator hey anything more there. Um, transition on sorry to try I'm like, oh, I think they're doing. There's the other thing that I could think of being like a big project that we want to like maybe include there I didn't I really wanted to get some feedback on what you wanted to see included there. I referenced the ADA committee because they're sort of aperture of, you know, disability access, but we also have a couple of upcoming projects like the 203 Country Club Road Elks Club project that that will need consideration or we're redoing the bathrooms in the pool house in the fall so that they are accessible to all you know like we're we're trying. And so maybe I could also include those with like the and everything new that's all big yeah obviously because. Okay, sorry. All right, anything on this first section of recommendations. I had a question that I wrote in on my copy last night but I can't seem to retreat it tonight it's about the language stuff. And I wish I could either either remember it or access it. Let me. We can circle back to sorry. I was on my copy so I didn't. That's the problem and I. Maybe I can find it this way. There is. So my question was. Well, this includes trans translations of documents for committee members who do not have English as oh yeah that's for for new for committee. You know, city committees if we're trying to recruit people. Who are who are, you know, on on the margin on the margin one is going to be language so would, would there be someone who's who's prepared to start dealing with all the forms that get passed back and forth within a single committee. I'm going to be rolled you Michael I don't think we could afford that as the city. Neither. And, and I'm just wondering if this is something that you know it's going, we're going to be tagged for. What are we going to do. The other question that that raised is when people are appointed to city committees do they have to be citizens. No, that's not in any. No, no, don't even have to be residents. I knew about that, but I was just wondering if it's it's one of these things about like voting. I think we have some committees are more strict than others the ones that are legally required have some requirements but I can't speak intelligently about what those are so maybe that is a good to do item for me to determine what the requirements are for all of our committees and let you guys know what a future meeting because I don't want to say something that's not true. I can give my example when I apply this committee I wasn't a citizen. I had my green card. So it wasn't a problem I just got my citizenship made to any so. I'm citizen but when I started, I wasn't. So I don't think there's any specific obstacle for people who are not citizens. So if I could just go back just to address that the idea of, you know, the documents and accommodating somebody who needed that if they were serving on a committee. It's not an ideal situation but could be mentioned is that, you know, there would be an at least an attempt to rely on volunteers who could do that so even if you couldn't pay a translator if it was possible to like do the work to find somebody to be willing to volunteer their time to do that might be the best interim option. It's like a Pashto like translator in Montpelier right like there's that's like that's no. Not really no but I did find one which I'm very pleased about. So yeah we the things one of the things we are working on right now is that city guide and you know finishing that and then getting that to the person to translate it into Pashto and then paying them to do that. You know, I think there's also a very interesting thing about translation services and and being. This is something we've talked a lot about a staff is is like being culturally aware as well like we're we want to throw like a welcome party but will that even be useful to the two folks. We need to make sure it's culturally sensitive. And that is something I don't know if staff feels like 100% prepared for so just working with that as well and trying to make sure that like we're we're being respectful for on all on all sides of things so. But I did find what the story. I love about asking help of high school students for our committees. It will be good experience for them. We can pay, you know little or they can be their volunteer job because since you talk to school districts about the languages which means that they have students who is, you know, their first language is those ones. It's an alternative if you want to go that way. Are you thinking particularly asking the students for like for trans like translation stuff. Yeah, they can they can help. Yeah. There's like a, I don't know like period take that I have in my head of like kids help you know doing the interpretation of the parents but like I really want to be careful of not not relying on that and like relying on adults for translation especially like for stuff around family stuff. Like my knee jerk reaction I don't know where that's coming from or why but yeah I didn't understand your point Shayna so. Of like, I just like wanting to not rely on like students to do the translation like what's ultimately going to be for their for their parents and you know if we're going to get volunteers of having to be like adult volunteers. I'm not like a concerns around. Oh no I wasn't saying that they should, if the parents is a committee member that we should reach out their kids. I was talking about like a general. Oh, we need some, you know, young person I'm just making this. They are not, you know, combining them with their parents. Just creating an opportunity to them. You know, to hear that oh my language is, you know, being spoken right and I can help something like that. I got it now. No not for their parents. It's just like a general. It's just like a general help from them. Yeah. Yeah. Okay if I move us along. I'm a little like, ah, we move you to the smaller and yet here we are. And equity recommendations and community updates on on accommodations and meetings, no changes in meetings, having remote options, website redesigned we've already talked about anti racism trainings for staff, keeping hybrid options. Is that anything to say on those ones. I will say that the all staff sensitivity training was sort of like the general sensitivity training and that it was not a specific anti racism it definitely talked about it quite a bit. But that one took a party over the pilot sort of training it right now for rolling it out to all staff so we'll, we're still working on figuring out what next step is to right sizing and getting more people to take the whiteness at work training so this is an update. Great. Um, all right relational for communications and outreach targeting underserved populations and acknowledging receipt of communication security talks about. And what it yeah can network is that there's like a signed contract I don't really think I know about this is if there's more to be said here. I will add their website to that so that add the camera and that can work website. Can is run through sustainable want pillar coalition, and we, it came about. As far as I understand it after the. Oh, I'm sorry y'all I know it's a big hurricane for y'all. Isabel is a Irene Irene. Okay, I'm sorry. So Irene came by, and out of the Irene people wanted to help their neighbors and have a way to like give back to their communities. So this was started and our police department really tried to get this off the ground, but can kind of returned in the face of what it did. And so, sustainable Montpelier sort of took over the, the running of it and what it is is basically just neighborhood based. It's basically like a neighborhood watch group that's basically just created to sort of interact with government and I'm making it sound very uncool, but it is cool. But what's the signed contracts for getting information out there is that like the, the, the bifold that are kind of yeah so the city signed a contract with can specifically for communications. So we can, like we, for instance really great. For example, we have a water leak on a couple of streets today, and in, in addition to firing and trying to contact folks, what we can do is reach out to those neighborhood can coordinators, and they will tell their neighbors, right. So you're getting information from somebody that you trust and, and we're like have a relationship with and can feel more comfortable asking questions and engaging with it so we, we really believe and have seen this will reach a whole hell of a lot more people than just like sending out emails or putting it on our website. So each neighborhood has like a specific neighborhood coordinator that that helps us communicate with each neighborhood so can get very localized, very specific to each community and what they want to know about so I can keep talking about them but the exciting thing is that our contract with them also says that we want them to hold like physical events for communities as well. So they've already held like office hours for some council members so that they could meet with some neighborhoods that maybe like don't have a lot of representation at council for whatever reason to like meet and talk to their council members so they're going to be doing big things. So standing though to there isn't one like not every there is the whole city is not covered with these so there's a bit of a gap in terms of who's served by the cans. That is true. Yeah. And is that part of their agreement is that they work on on developing new ones and the other neighborhoods. Yeah. Definitely it is. I will say that some of the neighborhoods that have been traditionally kind of hard for us to integrate with like Barry Street are are doing great and can really works for that community so it's exciting. How is it. Okay, we move on. I'm addressing how addressing homelessness, no big deal. It's $80 a ton of these, you know, different pieces. Homelessness Task Force has budget for next year and has funding for lockers and restrooms. This is like a really big one, but I guess like maybe my question is like what is the jacks. Next step here if there is, it's just kind of continuing to support and the process, stay in communication, but sounds fair for my perspective. I was like, in progress, like, you know, like, here we go. Well, like completed checkbox. No, yeah, anyway, that would be really cool. Yeah. I included your budget assessment to equity assessment tool. I don't. Do you have any other policies that I forgot about pre COVID when the city council is kind of going through all of the different policies and evaluating them with fresh eyes and I think just like trying like with the intention of bringing equity into that process and then obviously other priorities to precedent. But that. Yeah, is there anything else around policies. I think of, it gets come up a few times of just like, see Jack being a resource like when the home equity home energy ordinance was being developed and there were questions of equity and we use the assessment tool and so I think and that was one example. I feel like there might have been another time or two but yeah. You can add that as well. That makes sense. Like saying you're a resource to go to for policy review for council. I thought that was its own line in the in the spreadsheet but I'm not seeing it. Okay. Hiring staff. Looks cool. I was very excited I was doing some data analysis last night. I didn't. So here's the thing I didn't include the like numbers and this I was looking at it and the thing that's like, I put a whole disclaimer in here, but what was upsetting to me is that I've never done a demographic survey of staff, right. So the, the way I was a lotting demographics was based purely on assumptions, right. And so I didn't include the numbers. If you want them I will include them. To me, because we're such a small staff when I say like, there's two people who identify as non binary. I feel I don't know it just it squished me out it freaked me out I just took it out so I took it out. But I was really pleased with this data. It's funny. It's not funny but like the when you see like a percent increase from like it when I say other in the like race demographic increased 100% we went from zero to one, which is like very exciting but that's like 100% is one of those like things that feels kind of squeaky to like am I lying by statistics. No, it did increase 100% but you know it's one person. So more work to be done. I also looked at our like leadership team demographics and we're going to be talking about that internally and what that looks like. But that was exciting. That was exciting data to share. We did it you guys. Okay, so I think so. This is so exciting. So just looking at this over really quick. It looks like the one thing that's not explicitly named in here is just this public sentiment survey of continually people need. I think we there are places that's built in so I can just do that quick update and then the policing things which Cameron will get the report back on from chief Pete. Can I just sort of get a gut check from y'all are you comfortable with me not including the policing recommendations in this report. So can we state something that we are not including because it's in the report that we got from creative discourse so people might think that why. We don't we don't mention right are we, you know, hiding something. Because if they can read the report actual one they will see that that item to survive it on. What's your reason, Cameron. I understand. Oh, okay. Yeah, for the public, not for me or for us. Okay. We can also link to like the PRC pages and like some, yeah, exactly. Great. So yeah, we don't hide anything. If you want to read and learn and go there. But this is mostly for, you know, say Jack. Focus right. Okay, so I'm hearing that we should include an acknowledgement and sort of disclaimer as to why it's not in there. And then link it, link people to learn more about what we're doing policing. In two minutes, can we just talk about safe and outreach real quick. So I will, I dropped the ball I lost my notebook that has my to do list in it and I don't know how because I don't go anywhere or do anything. But I just never did this because I lost my to do list. So I'm going to do my outreach that I committed to doing. And also I'm wondering if folks could claim a date right now to post them from for him about the about the stipends coming out. And then if there's any update on the like press release and story and social media outreach, things like that. So, I think I've got another meeting I got to hop to, but maybe let's sharing a story before you go I will attend that meeting tomorrow. Thank you Michael for your lie because I wasn't. I didn't understand what's going on so do you want anything. Me to do just sit there and observe and take notes or. I think I think like from see Jack I think just again we were asked specifically a seat back to participate in that and I was just like oh I can I'm interested in this I can make it I can go and then all of a sudden I was like wait a minute, I definitely cannot go. So I think I don't know more than what's in that email and so, but it seems it seems like something that would be worthwhile for us to go to the Montpelier police program for French. Okay, so I will attend and listen them and just take notes. Your expectations. Yeah, and like report back at the next meeting but no email or anything needed I think. I'm sorry I'm still sharing didn't realize I was doing that. Okay. Thank you all so much camera thank you so much for this report. Good to see you Carol. Thank you.